HomeMy WebLinkAboutCity of Tamarac Resolution R-2006-0941
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Temp. Reso. #10976
May 23, 2006
Page 1
CITY OF TAMARAC
RESOLUTION NO. R-2006-d4
A RESOLUTION OF THE CITY COMMISSION OF
THE CITY OF TAMARAC, FLORIDA, AUTHORIZING
THE APPROPRIATE CITY OFFICIALS TO RECEIVE
THE FISCAL YEAR 2005 CITY OF TAMARAC
WATER AND WASTEWATER SYSTEMS ANNUAL
REPORT PREPARED BY THE CITY'S
CONSULTING ENGINEERS, MATHEWS
CONSULTING, INC., ON BEHALF OF THE CITY OF
TAMARAC UTILITIES DEPARTMENT AS
REQUIRED BY BOND COVENANTS FOR
CONTINUING DISCLOSURE FOR THE TAXABLE
WATER AND SEWER UTILITY REVENUE
REFUNDING BONDS SERIES 1996 AND 2004
SERIES CAPITAL IMPROVEMENT BONDS;
PROVIDING FOR CONFLICTS; PROVIDING FOR
SEVERABILITY; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the City of Tamarac has covenanted for the benefit of the
bondholders through continuing disclosure to provide certain financial information
and operating data relating to the City by no later than April 1 of each year; and
WHEREAS, the City of Tamarac's Bond Resolution Nos. R-95-296 and R-
85-436 require that the Consulting Engineers for the Utilities Department review
the operation, maintenance and repair of the City's water and wastewater
facilities, and to report annually to the City with their recommendations and
comments as to the water and wastewater systems; and
Temp. Reso. #10976
May 23, 2006
Page 2
WHEREAS, the City's Consulting Engineers, Mathews Consulting, Inc.,
have prepared the Fiscal Year 2005 City of Tamarac Water and Wastewater
Systems Annual Report (a copy of which is attached hereto as "Exhibit 1 ") which
addresses the sufficiency of the water and wastewater systems rates and
charges, the operation and maintenance of the water and wastewater systems,
and the status of compliance with covenants and agreements contained in the
Bond Resolution; and
WHEREAS, Mathews Consulting, Inc., has concluded that the Utilities
Department has performed the necessary operation and maintenance activities
to keep the facilities in proper condition and that the planned capital activities are
adequate to meet the anticipated growth of the City's service area; and
WHEREAS, Mathews Consulting, Inc., concluded that water and
wastewater rates were sufficient to maintain the operation of the Utilities
Department in Fiscal Year 2005; and
WHEREAS, it is the recommendation of the Director of Utilities that the
City Commission receive the Fiscal Year 2005 City of Tamarac Water and
Wastewater Systems Annual Report; and
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Temp. Reso. #10976
May 23, 2006
Page 3
WHEREAS, the City Commission of the City of Tamarac, Florida deems it
to be in the best interest of the citizens and residents of the City of Tamarac that
they receive the Fiscal Year 2005 City of Tamarac Water and Wastewater
Systems Annual Report as prepared by Mathews Consulting, Inc.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF TAMARAC, FLORIDA, THAT:
SECTION 1: The foregoing "WHEREAS" clauses are hereby
ratified and confirmed as being true and correct and are hereby made a specific
part of this resolution.
SECTION 2: The Fiscal Year 2005 City of Tamarac Water and
Wastewater Systems Annual Report as prepared by the City's Consulting
Engineers, Mathews Consulting, Inc., (a copy of which is attached hereto as
"Exhibit 1 "), is hereby received.
SECTION 3: All Resolutions or parts of Resolutions in conflict
herewith are hereby repealed to the extent of such conflict.
SECTION 4: If any clause, section, other part or application of this
Resolution is held by any court of competent jurisdiction to be unconstitutional or
Temp. Reso. #10976
May 23, 2006
Page 4
invalid, in part or application, it shall not affect the validity of the remaining
portions or applications of this Resolution.
SECTION 5: This Resolution shall become effective immediately
upon its passage and adoption.
PASSED, ADOPTED AND APPROVED this 4.day of J(jje2006.
ATTEST:
MARION SWENSON, CMC
CITY CLERK
I HEREBY CERTIFY that
I have approved this
RESOLUTION as to form.
Cl ATTORNEY
BETH FLANSBAUM-TALABI CO J
MAYOR
RECORD OF COMMISSION VOTE:
MAYOR FLANSBAUM-TALABISCO
DIST 1: V/M PORTNER
DIST 2: COMM. ATKINS-GRAD _
DIST 3: COMM. SULTANOF
DIST 4: COMM. DRESSLER
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City of Tamarac Vater and Wastewater Systems
Fiscal Year 2005 Annual Report
Table of Contents
Section 1 Executive Summary
• Background
• Utility Awards
• Conclusions and Recommendations
Section 2 Background and System Summary
• Purpose
• Background
• System Summary
♦ Fixed Assets
♦ Ordinances and Resolutions
♦ Water and Wastewater Service Area
♦ Existing Water Treatment Facilities
♦ Existing Water Distribution System
♦ Existing Wastewater Collection, Treatment and Disposal Facilities
• Utility Awards
Section 3 Utility Organization
• General Organization
• Utility Administration Division
• Utility Engineering Division
• Water Plant Facility Division
• Operations Division
• Support Services Division
Section 4 Ongoing System Maintenance, Renewal and Replacement Improvements and
Depreciation
• General
• Wastewater System Maintenance
• Water System Maintenance
• Renewal and Replacement Improvements
• Utility Operating Budgets
• Depreciation
• Conclusions
• Recommendations
Mathews Consulting TOG 1
Table of Contents (Contd.)
Section 5 Rate Sufficiency and Debt Service Coverage
• General
• Rates and Charges
• Water and Wastewater Customers (Accounts) and Billable Flows
• Projected FY 2006 Water and Wastewater Rate Revenue
• Rate Sufficiency Analysis and Debt Service Coverage for FY 2006
• Conclusions and Recommendations
Attachment A Utility Maintenance Record/Schedule
Mathews Consulting TOC-2
Section 1
Executive Summa
Background
This Fiscal Year (FY) 2005 Annual Report has been prepared by the City of Tamarac (City) to
meet disclosure requirements outlined in the 1996 Series Taxable Water and Sewer Utility
Revenue Refunding Bonds and 2004 Series Capital Improvement Bonds. For the benefit of
bondholders, the City has covenanted to provide certain financial information and operating data
on an annual basis. Consequently, this document reports on the sufficiency of rates and charges
for services, determines whether the level of maintenance is adequate, and reviews the adequacy
of the renewal and replacement program and other capital funding for FY 2005.
Information was collected and analyzed to determine the utility's progress on complying with
bond covenants. Data considered included:
• End of FY 2004 reserve balances (audited)
• End of FY 2005 reserve balances (audited)
• Audited FY 2004 Financial Statements
• Audited FY 2005 Financial Statements
• Current and Projected Customer Account Data
• Metered and Billed Water Reports
• Water and Wastewater Rates and Charges, including revised rates authorized in
Ordinance No. 0-2003-17
• Adopted FY 2006 budget
• Utility Fund Capital Improvement Program (CIP)
• Renewal and Replacement Funding
• Maintenance and Repair Records
Utility Awards
In 2005, the Florida Section of the American Water Works Association (FSAWWA) — Region 6
presented the City with an award for "Outstanding Distribution System". The award is presented
annually to a water, wastewater, stormwater or reclaimed water utility or municipality within the
state that is judged to provide the most outstanding distribution system to their customers.
This award demonstrates the City's commitment to excellence in the operation and maintenance
of its distribution system.
Mathews Consulting 1-1
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Section 1 — Executive Summary
Conclusions and Recommendations
The following conclusions and recommendations are made as a result of the Water and
Wastewater Systems Fiscal Year 2005 Annual Report:
• The City adequately maintains its water and sewer systems in accordance with good
utility management principles.
• Water and wastewater user charges are expected to be sufficient to meet FY 2006
debt service coverage requirements, in accordance with bond covenants.
• The City has the financial resources to implement its water and wastewater capital
improvement plan.
• No event has occurred during the past fiscal year that might materially affect
outstanding bonds. There have been no defaults or delinquencies, unscheduled draws
from debt service reserves or credit enhancements, substitution of credit or liquidity
providers, modification of bondholder rights, unscheduled redemption calls,
defeasances, or ratings changes.
• The City's FY 2005 Comprehensive Annual Financial Report is hereby incorporated
by reference into this Annual Report.
Mathews Consulting 1-2
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Section 2
Background and System Summary
Purpose
The City has covenanted to provide to bondholders an Annual Report as required by the Taxable
Water and Sewer Utility Revenue Refunding Bonds, Series 1996 as well as by the 2004 Series
Capital Improvement Bonds. The Annual Report provides information on the Utility
Department's organizational structure and funding. The report also contains information about
ongoing maintenance and new improvements to the City's water and wastewater facilities.
Additionally, the report reviews proposed capital funding, especially renewal and replacement
funding, and evaluates sufficiency of the existing rates and charges.
Background
The City of Tamarac was incorporated in 1963 by the State of Florida Legislature and occupies
an area of approximately twelve (12) square miles in the northwestern portion of Broward
County. The City is primarily a residential community with easy access to nearby areas of
industry, commerce and recreation.
System Summary
The following sections provide a summary of the City's Utility framework, including fixed
assets, ordinances and resolutions, and water and wastewater facilities.
Fixed Assets
Based on audited results, as of September 30, 2005, total assets of the City's water and
wastewater systems are reported to be $74,136,087. Fixed assets have a book value of
$48,247,524. Other assets and debits include pooled cash and investments, and restricted
assets. Fixed assets are carried at historical cost or estimated cost if historical cost
information is unavailable. Major fixed assets include the water treatment facilities, the
water distribution system, the wastewater collection and transmission system, computers,
trucks, equipment, meters and other property. Capital contributions for FY 2005 were
$2,950,141. Contributed capital represents water and wastewater grants and
contributions in aid of construction (C1AC) reserved for future system acquisition or
expansion.
Ordinances and Resolutions
In 2003, the City passed Ordinance No. 0-2003-17 stipulating that, commencing on
October 1, 2004 and effective on the 1 st of October of each year thereafter, all water and
wastewater service availability charges and consumption rates then in effect will be
adjusted automatically, without further action by the City Commission, in accordance
Mathews Consulting 2-1
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Section 2 -- Background and System Summary
with the U.S. Consumer Price index as determined in June of the calendar year of
adjustment. .
The outstanding debt includes three bond issues. The Series 1992 bonds bear interest
rates varying from 4.7% to 5.9% and mature through 2011..The taxable Series 1996.
bonds bear interest rates varying from 5.3% to 6.5% and mature through 2009. The 2004
Series Capital Improvement Bonds bear interest rates from 2.5% to 3.5% and mature
through 2022.
Non -current outstanding debt supported by the City's Utility Fund in FY 2005 was
$13,576,045 and current bonds payable were $1,725,580.
Water and Wastewater Service Area
The City's water service area is approximately 11.65 square miles and the wastewater
service area is approximately 11.80 square miles of urbanized residential, commercial
and industrial land uses. The service area is approximately 99% built -out. The City
Planning Department estimates that the projected development will fill in the remaining
land over the next few years. Most of the service area (approx. 10.67 square miles) is
west of State Road 7 (a.k.a. U.S. Highway 441).
Existing Water Treatment Facilities
The City's existing water treatment plant (WTP) facility is located one block west of the
northwest corner of the intersection of University Drive and N.W. 61" Street within the
corporate City limits. The existing treatment process consists of raw water supply wells,
pre -chlorination, lime softening, chlorination, polymer addition, rapid sand filtration, and.
fluoridation. The raw water production facilities consist of 19 water supply wells. Six
(6) of the wells are located at the WTP site and three (3) of the wells are located adjacent
to the plant site. Two (2) additional wells were completed in 1996 and are located south
of the WTP. Eight (8) remote wells are located approximately 0.3 miles east of the WTP.
All of the raw water wells are controlled from the main control system in the WTP.
The South Florida Water Management District renewed the City's Water Use Permit in
February 2004. The City is allocated an average 7.54 million gallons per day (MGD) or
2,754 million gallons per year through the Year 2009. Maximum month allocation is
261.8 MGD.
The WTP has a design and permitted capacity of 20 mgd. The plant currently produces an
average daily flow (ADF) of approximately 6.303 MGD of finished water. Lime
softening of the water is provided by three (3) steel water softening units ("accelators")
including two (2) with a capacity of 8 MGD and one with a capacity of 4 MGD. The two
(2) 8 MGD accelators are alternated every six (6) months as the duty unit, and the 4
MGD accelator serves as a standby unit.
Mathews Consulting 2-2
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Section 2 — Background and System Summary
Softened water is fed from the accelators to six (6) steel rectangular dual -media gravity
filters, each with three cells, or to a single 8-MGD automatic filter with four cells. The 8
MGD filter was placed into operation during FY 1989. The filters are periodically
backwashed (manually for the rectangular gravity filters and automatically or manually
for the 8 MGD filter) for the removal of residual solids in the media. Backwash and blow
off water is routed to an onsite lime pond. Finished filtered water is piped to the
clearwel I.
Finished water may be pumped directly into the potable water distribution system from
the clearwell, or transferred to either of the one (1) million gallon (MG) or two (2)
million gallon (MG) onsite storage tanks prior to re -pumping into the distribution system.
Existing Water Distribution System
Water is distributed throughout the City's service area in over 245.9 miles of water mains
ranging in size from 2 to 30 inches in diameter. In addition, there are two storage/booster
pump stations located within the distribution system.
The storage and booster pump stations in the water distribution system include the
Grant's Plaza and the Tract 27 booster stations.
• Grant's Plaza Station: The facility is located near the corner of Commercial
Boulevard and U.S. Hwy. 441. The station consists of a one million gallon
ground level storage tank, and is equipped with two (2) 2,000 gallon per
minute (gpm) booster pumps.
• Tract 27 Station: The facility is located near the corner of N.W. I00th Avenue
and 77'h Street. The station consists of a two million gallon ground level
storage tank, and is equipped with two (2) 3,000 gpm and one (1) 1,500 gpm
booster pumps.
These stations, along with on -site storage at the WTP, have a combined storage of six
million gallons. Both the Grant's Plaza and Tract 27 stations are connected to the
telemetry system to enable monitoring and control from the WTP.
The City has seven (7) emergency interconnects with neighboring utilities, including:
Broward County, City of Lauderhill, City of North Lauderdale, and the City of Coral
Springs.
Existing Wastewater Collection, Treatment and Disposal Facilities
The City abandoned its WWTP in 1988, when it signed a Large User Wastewater
Agreement with Broward County. The City of Tamarac's wastewater system is in the
North region of the Broward County Wastewater Service Area. The City agreed to
purchase wastewater transmission, treatment and disposal services from Broward County
at the North Regional Wastewater Treatment Plant (NRWWTP) located in Pompano
Beach.
Mathews Consulting 2-3
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Section .2 — Background and System
The City is required to construct, operate and properly maintain all necessary sanitary
gravity sewers, lift stations, pumping stations, wastewater force mains and other required
appurtenances related and directly attributable to the wastewater collection system
upstream of the point of connection to Broward County's wastewater system. Broward
County provides wastewater transmission, treatment and disposal service to the City at
fees, rates and charges constituting the full costs of such service. The City currently
reserves 8.04 MGD of capacity at the NRW WTP.
Flows from the local collection system are routed to two (2) Broward County regional
wastewater pumping stations. These stations pump wastewater from the City into
Broward County's regional wastewater transmission system where the flow is then
conveyed to the NRWWTP. These two stations are owned, operated and maintained by
the Broward County Office of Environmental Services (BCOES).
In addition to Broward County, the City of Tamarac has had a large user agreement with
the City of Fort Lauderdale since 1981 to service the eastern portion of the City, formerly
known as Tamarac East Utilities. The agreement allows up to 0.165 MGD of wastewater
flow to be transferred to Fort Lauderdale.
The City of Tamarac's wastewater system also includes 151.0 miles of gravity sewer
lines, 31.0 miles of transmission (force) mains, and seventy-eight (78) wastewater
pumping stations. Most of these stations serve small areas and are minor in size, with
pumping capacities ranging from 75 to 1,000 gpm. These pumping stations are currently
monitored by a radio -based telemetry system. The monitoring system is located in the
WTP building which serves as the master control station of the wastewater pumping
station network.
Utility Awards
In 2005, the Florida Section of the American Water Works Association (FSAWWA) — Region 6
presented the City with an award for "Outstanding Distribution System". The award is presented
annually to a water, wastewater, stormwater or reclaimed water utility or municipality within the
state that is judged to provide the most outstanding distribution system to their customers.
This award demonstrates the City's commitment to excellence in the operation and maintenance
of its distribution system.
Mathews Consulting 2-4
Section 3
Utility Organization
General Organization
The Utility Department is currently organized into five (5) divisions grouped by function. The
Utility Department's Organizational Chart is shown in Figure 3-1.
Funding for the Utility Department is derived from user charges (Utility Fund), and Contribution
in Aid of Construction (CIAC) charges paid by developers to connect to the water and
wastewater systems. CIAC revenues are used to finance growth -related capital improvement
projects.
The Department's mission statement is as follows:
"Utilities Department Committed to ... Continuously protect the public health by
providing safe water and wastewater service in a responsible and cost effective manner."
Utility Administration Division
The Utility Administration Division provides the organizational leadership for the Utilities
Department.
This division is responsible for implementing the City Commission's utility policies. Utility
Administration is the primary liaison between the Utility Department, the City administrative
staff and elected officials, and other public and private organizations. The division is responsible
for coordinating and facilitating the efforts of the other utility divisions, and Utility
Administration is also responsible for long range planning and policy development.
Utility Engineering Division
The Utility Engineering Division provides technical support to the Utility Department. These
services include: design, review and approval of development plans; providing construction
inspection; as well as overseeing the optimization and rehabilitation of the water and wastewater
systems.
Water Plant Facility Division
The Water Plant Facility Division operates and maintains the City owned lime softening Water
Treatment Plant. The finished potable water quality meets or exceeds applicable Federal and
State Regulatory primary and secondary drinking water requirements. Finished water is
delivered at sufficient pressure levels for potable water use and fire protection in the City's water
distribution system. This division is also responsible for monitoring the potable water quality at
the Water Plant Facility Division certified laboratory.
Mathews Consulting 3-1
Section 3 — Utility Organi2ation
Operations Division
The Operations Division operates and maintains the City's 245.9 miles of water distribution, and
182.0 miles of wastewater collection and transmission system which includes 151.0 miles of
gravity sewer lines, 78 pump stations, and 31.0 miles of transmission (force) mains. The
division also performs miscellaneous construction required for the Utility Department to
effectively and efficiently carry out its mission. The division is also responsible for reducing the
amount of unaccounted for water usage and coordinates the repair of wastewater lines that have
experience infiltration/inflow.
Support Services Division
The Support Services Division provides required non -technical support services for the other
division, including clerical, financial, purchasing and warehouse inventory. This division also
provides water meter readings, billing, related customer service, and administers the City's
Backflow Prevention Program.
Mathews Consulting 3-2
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Section 4
Ongoing System Maintenance, Renewal and Replacement Improvements and
Dexeciation
General
The City of Tamarac recognizes the importance of maintaining and improving the operations of
the Utility. The City also recognizes how important it is to maintain fixed assets. The City
performs maintenance on all components of its utility systems. Maintenance is either conducted
by in-house personnel or outside contractual services. Maintenance is classified as preventative
maintenance or corrective service. Attachment A provides a complete listing of maintenance
record/schedules for the last four fiscal years.
wastewater System Maintenance
The City repairs thousands of feet of sewer main annually. A listing of maintenance activities
performed on the wastewater system is provided in Table 4-1.
Table 4-1
Wastewater System Maintenance and Repairs
Fiscal Year 20O5
Preventative ( P )
Quantity
Description
Corrective (C�
Construction Division
_._._.._.__._...._..._..._
........................................
................. _.... ...................... ....... ... ...... ..................
ewer lateral repair
._
C
—
1
Sewer gravity main repair
C
__...
2
... .... .... ...
main repair .....
t C
....._.................._.............
Maintenance
mForce
.....
Division
.
._.
67
................ _.............. ................ ............... ............... _.............. _............. _......................................... ... _.............. _............................ ....... ........................ ...........
Mechanical repairs at Pump Stations
...
C
70_.........._..........._....._......
P..... ...... ............................
Electrical repairs Pump Stations
...........,�........__........._�__�
..__....
C _ ._................. ._..
_. __. _...
189
.. ......... ......... ......... ................. .. ....... .........
Motors/pumps pulled for Inspection
.........
.........
P
29
Motors sent out for electrical repairs
C
36
Motors repaired in house
C
_
560
....
L Wet we Is cleaned
P
_.... _ _...
109,914
.
Sanitary Mains CCTV (LF)
P
_. _..._...._...._ .....�...............
164,332
..... ... ......... . ...... ...... ..... .. ..... ... ...... . ........
; Sanitary Mains Cleaned (LF)
; C
__.._.......
29826 _..._..._
............................_........................................._........................................
...._......._.................._....................._....__..... _................ ...__.......... _........... ........... ................ _............. _......................_......_.............._............
Gravity Mains Air Tested and. Sealed (LF)
............... ...... ........ ..... .............. ............. .... .........,,,................................ ..... ......... ...
..........
C
..._.____ ---
I
Manhole rehabs.
.
C
114 _.
Sewer blockages
C
— .._. - _
P..
I.,. P
14,724
........ ....
Gra itnSewernMa ns reli ed b contracto s �)_�
......................
62
After-hours emergency call outs (Pump Stations)
C
Mathews Consulting 4-1
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Section 4 - Ongoing System Maintenance, Renewal and
Replacement Improvements and Depreciation
Table 4-1 Continued
Wastewater System Maintenance and Repairs
Fiscal Year 2005
Water System Maintenance
The maintenance performed on the water system can be divided into two categories: water
treatment facilities; and water distribution system maintenance. Water system maintenance
activities are highlighted in Table 4-2.
Table 4-2
Water System Maintenance and Repairs
Fiscal Year 2005
Preventative ( P )
Corrective ( C )
Construction Division
............................................................................................................._........_...................................................._.................................................................................................................................................__........_-............-._......--
2,694
' Meters Replaced
..
C
141__........�......... ....�
..... ...
New...& Tei �...... ...._ _......._._..__.....___...._._.......�........_...... �..._. �__.....__..._..._.._.._..........
nporary Meter Installations
_.._T.
P
11
Service Line Rep .............. ............ ................................................. ..................................................._
................_
...._.... - --- -
1,603
...............Work
.
Meter Re -reads
C
..._...__.._._,..0
14,777_..............
............................................................................................._.............._.............................................................................................................................................................................................................
Orders...Completed................_..._....._...._....._....__._............_._........._......._.
.........-..........-_.......-.......
229,05.
._....................._..............._............�............�..........._........._..............._.............._......................................._............._...................._..................�........._..........__...._
...
19
Meter Valves Replaced
C
_............._...__
149
.
;......._......_ _.......__....._...._.........._..._....._ ._..__...._.._...._....._..........._.........._..._...._.........._.........._........_.._.....__.....__.._._....-
Meters Relocated
--- -
P
44_... ..... ...... ....... ............
...
'....Meter .............. Box Replacemen�.............................................. _......... .._............ ............ .- ...
... ........ _.............. _.
................. ....... _......0
1,326
Backflow Devices Certified
P
21553
Backflow Renewal Notices
_....................._..........._............_..._......m...-...................,.... ........._... .........._............................_.............._.............._..............._
........... ....................._........._._._.........._
P
21.
_..
Water Main Repairs _..._....._.._...._.._..._ ................. . ....
.......__...._...._ �..
_...._.._ _._ C
199
Water Service Repairs
..
C
25
... .... ......... ......... .........
Yokes Made Accessible
...._....
_
P
..._
16
;New Service Line Installed
___._._...._..._.._
} P
2,694
................._...._...........,,_.............................._..w........_.........._._.._................................_............._....._............................._....._..............._.............
Water Valves Exercised
_-..........._............._............._.......
1
P
............................................................._.._..............._........_....._......._......_......_......_...._..........
29
............ __............._............__.................._......._............._............._.............................._......._.....
_.Water Valves Replaced........._............_.....W......_........._
14
............._..........._....................._.........._.....�.........-.........._.-..........-C.
New Water Valves Installed
il
P
Mathews Consulting
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Section 4 - Ongoing System Maintenance, Renewal and
Replacement Improvements and Depreciation
Preventative ( P )
Quantity
Description
Corrective C
i._1.5
j Fire Hydrant Repairs
C
6
............................._........._........._.
i....... __......... __............._..........__....,......_.........m...._.....�..........__.....�._._.�...�_...._....
; Fire Hydrants Replaced
P
.................. ..................................................................._...._......_......_y
I
........... __..........._................................................................).........................................................................................................T....__..._...__....._...---........
Fire Hydrants Installed new
P
......... ..............._............._............_.._........_._._..._...._._._.._...._....__...
287
Q_-... m....._.............._..........._..............................w......_..._................,.._........................._.....:........_._........._...._..._....__.....
Customer Queries at Residence _.........._._.._...._........_.._..._...-.._...._........__...
_........_.
P
214
........................._..._.._..._...._...._.....W...._..._..._...._....._.._-...-...._
After -hour Call Outs .....................................................................................................................................
is
P
664
... -.__...-..._.....__....__...._....__...._...._........_...._........_...__............_............._............_....._.._T.._.._......_..._..
Restore Water Service
_.._.m ..__�...
C
_............._............._...... .......
660
..................
._.. __._........._..........._..._............................._.........._............._..._....._...._.._...._...._..............._...._...._.._..........-....�...._........
i.._Paint Fire Hydrants......
......... .... . ..... ... _..._.
_......................... _. . ........................._....................._...._..........._............._.....................�.........._.........._........._........_.........
Water Treatment Plant
.. Number Bacteriological...Analysis
...._1,394
......................................_........_[._.
651
_. .. ............................................................................................_............P........................_..............._..
Number of Chemical Analysis
P
1.........................._...........a.
r_................._.................._........... _ .... ....... _..._............_........... ....._.......... _...._............ ......,..._...._............ _......_..................._....,......_........_
...... .. .
of Customer Complaint...Visits......................-............_............_.........__..._..-
......_....._._......._.
.... .... ..............
_Num.ber
Maintenance Division
-- -P . ---
44
........._............_...........-..........................._............_...........-............_..........__............._............._............__.............._.............._..........._.............m..................................._............_.........._....................
Mech. Repairs on WTP Equipment
C
_........._......_............_...........
32
__......__...._._
..._._..._...._...._...._.............__..._...__...._...._.._...._....__...._....._..._._.._...__._...__..._..__...._..-..._....__......_.... -
Elect. Repairs on WTP Equipment
- -- --- -- -..
C
.....__....._..._...._..._.._..._...._
_........................
.....
........_........__..__.._._._...._..._...._....._..._......_....._..._......_................_..._....._..._......_...._.............__.._...._....__......_
Motor sent out for Repair (WTP)
........................................... .
.._...._.._ ..._..._.
C
230
......... ................... _.............._......_...
Electrical P/M at WTP
P
229
Mechanical P/M at WTP
P
The City tracks unaccounted for water losses reporting less than 10% each year, the industry
standard. Water distribution system maintenance is performed to reduce the amount of
unaccounted for water.
Renewal and Replacement Improvements
The FY 2005 Utility Fund budget included a number of projects designed to renew and/or
replace City water and wastewater infrastructure. These projects were funded from user charge
revenue and Utility Fund reserves. Some projects were partially funded with CIAC revenues.
• Inflow and Infiltration Reduction Program: A review of the wastewater flow to
Broward County for treatment indicates that there is excessive infiltration and inflow
(I&I) within the wastewater collection system. This program identifies sources of
I&i and eliminates them by a number of methods depending on the source. This
program enables the City to optimize its reserve treatment capacity with the County
and reduces unnecessary wastewater treatment charges. It requires $500,000 of
annual capital expenditures through FY 2007 and $300,000 each year through at least
FY 2009.
• Wastewater System Renewal and Replacement: The City budgeted approximately
$0.52 million of capital improvements for the wastewater collection and transmission
system in FY 2005 (over and above the $0.5 million discussed above). These projects
included mechanical and electrical upgrades to pump stations, replacement and
Mathews Consulting 43
R. i
Section 4 — Ongoing System Maintenance, Renewal and
Replacement Improvements and Depreciation
installation of new force mains, and general wastewater system improvements. For
FY 2006, the City has budgeted approximately $0.92 million for capital
improvements, including rehabilitation and upgrade of pump stations and various
wastewater system improvements.
• Water Treatment and Distribution Facilities Renewal and Replacement:
The City budgeted approximately $1.18 million of capital improvements for the water
treatment and distribution facilities in FY 2005. These projects included continued
rehabilitation of the water treatment filters, water distribution system improvements,
replacement of Grant's Plaza water storage tank pumping equipment, and
optimization of the water treatment process. For FY 2006, the City has budgeted
approximately $1.27 million for water facilities improvements, including water main
replacement and utility relocations, as well as other water distribution system
additions and improvements.
Utility Operating Budgets
The Utility's operating expenses for the last two fiscal years (FY 2004 and FY 2005 Actual) and
for the upcoming fiscal year (FY 2006 Budget) are presented in Table 4-3 (Ref. FY 2006
Adopted Budget).
Mathews Consulting 4-4
Section 4 - Ongoing System Maintenance, Renewal and
Replacement Improvements and Depreciation
Table 4-3
Utility Operating Expenses
Expense Category FY 2004 FY 2005 FY 2006
Actual Actual Budget
Personal Services
4,247,775
4,359,059
4,889,600
Contractual Services
3,555,624
4,112,633
3,958,700
Service Charges
2,997,400
2,999,900
3,334,900
Repairs and Maintenance
193,761
233,678
247,500
Other Operating Expenses
1,756,568
1,932,442
2,303,500
Depreciation & Amoritization 3,245,041 2,770,746 -
Capital Outlay
Building
5,100
Lift station rehab
-
127,121
-
Meters and meter hoses
22,619
122,301
32,000
Back flow preventers
453
-
1,000
Hydrants and valves
1,931
21,063
-
Construction
-
11,313
-
Construction -Water
394,267
3,548,919
-
Construction -distribution
760,441
518,494
-
Const-Service line replace
-
5,331
-
Const-WW collect
185,433
633,023
-
Equipment-$750 or greater
19,815
86,989
92,500
Office furniture
-
9,000
2,000
Computer equipment
6,306
19,651
8,200
Laboratory equipment
-
-
-
Motor vehicles
-
-
59,500
Capitalized Fixed Assets
(51,124)
38,081
-
Subtotal
1,340,141
5,146,386
195,200
Debt Service and Renewal & Replacement Transfer
Principal-1996 Revenue bonds
700,000
745,000
790,000
Principal-1992 Revenue bonds
770,000
815,000
865,000
Principal-2004 Revenue bonds
-
63,310
170,500
Interest-1996 Revenue bonds
319,655
274,855
227,200
Interest-1992 Revenue bonds
448,678
404,403
357,600
Interest-2004 Revenue bonds
86,794
172,006
167,900
Service costs
19,145
9,407
23,000
Utility Improvement Replacement Fund
2,581,780
2,221,180
1,575,400
Subtotal
4,926,052
4,705,160
4,176,600
Contingency - - 1,080,600 1
TOTAL OPERATING EXPENSES 22,262,362 26,260,005 20,186,600
FY 2004 and FY 2005 based on audited results.
Mathews Consulting
4-5
Section 4 — Ongoing Systern Maintenance, Renewal and
Replacement Improvements and Depreciation
Depreciation
The City depreciates its fixed assets annually, representing a non -cash cost to the City's Utility
Fund. The annual allowance for depreciation is $ 2,682,732 based on audited FY 2005 financial
statements).
Conclusions
The following summarizes the maintenance and renewal and replacement program implemented
by the City:
• The City of Tamarac Utility Department maintains the utility system in accordance
with accepted utility management practices.
• As indicated by utility records, the Utility makes required improvements to the
system in order to maintain proper operation.
• The Utility Fund balance sheet reflects an annual allowance for depreciation of water
and wastewater system fixed assets. Renewal and replacement project funding has
historically met or exceeded the annual allowance for depreciation.
• The City has the financial resources to implement its water and wastewater Capital
Improvement Program.
+ Unaccounted for water losses are monitored to stay within industry standards.
Recommendations
• The City should continue to fund the renewal and replacement of fixed assets at
approximately the same level as depreciation. Replacement of fleet trucks, office
equipment, and other capital expenses can be considered.
• The City should continue the Inflow and Infiltration Program to reduce the amount of
storm runoff and groundwater flow into the wastewater collection thereby optimizing
the capacity of the system.
+ The City should continue to monitor unaccounted for water losses and reduce these
losses where possible.
Mathews Consulting 4-6
Section 5
Rate Sufficiency and Debt Service Cover
General
Water and wastewater services are organized as an enterprise fund of the City of Tamarac (City).
As such, the intent and focus of this enterprise fund (referred to as the Utility Fund) is to ensure
that the costs of providing services are recovered primarily through user charges. This section
presents a review of water and wastewater user charges to finance the ongoing operations of the
Utility Fund for the fiscal year 2006 (FY 2006) ending September 30, 2006.
Rates and Charges
In 2005, the City adopted new rates both to meet the utility fund's fiscal requirements and to
demonstrate adequate debt service coverage in accordance with bond covenants. Table 5-1
presents current water user charges and Table 5-2 presents current wastewater user charges.
Table 5-3 summarizes current miscellaneous service charges. These rates are projected to
remain effective through FY 2006. They are expected to be increased in accordance with the
consumer price index in October 2006.
Mathews Consulting 5-1
Section 5 — Rate Sufficiency and Debt Service Coverage
Table S-1
Water Rates and Charges
October 1, 2005 through September 30, 2006
Single Family Residential
Service Availability Charge, per Month
All Meter Sizes $ 7.90
Monthly Consumption Charge, per 1000 Gallons
0 to 6,000 Gallons 1.49
6,001 to 15,000 Gallons 1.85
In Excess of 15,000 Gallons 2.9
Multiple Familv Residential
Service Availability Charge, per Month
All Meter Sizes $ 5.73
Monthly Consumption Charge, per 1000 Gallons
0 to 6,000 Gallons 1.49
In Excess of 6,000 Gallons 2.06
General Service or Commercial
Service Availability Charge, per Month
Meter Size
5/8 Inch
$ 8.89
1 Inch
22.25
1-1/2 Inch
44.42
2 Inch
71.09
3 Inch
142.18
4 Inch
222.14
6 Inch
444.30
Monthly Consumption Charge, per 1000 Gallons
$ 1.49
$ 2.06
Meter Size
Block 1, Gallons
Block 2, Gallons
5/8 Inch
0-6,000
In Excess of 6,000
1 Inch
0-15,000
In Excess of 15,000
1-1/2 Inch
0 — 30,000
In Excess of 30,000
2 Inch
0 — 48,000
In Excess of 48,000
3 Inch
0 -- 96,000
In Excess of 96,000
4 Inch
0 — 150,000
In Excess of 150,000
6 Inch
0 — 300,000
In Excess of 300,000
Mathews Consulting
5-2
Section 5 — Rate Sufficiency and Debt Service Coverage
Table 5-1
Water Rates and Charges
October 1, 2005 through September 30, 2006 (continued)
Irrigation Service (all Classes)
Service Availability Charge, per Month
Meter Size
5/8 Inch
$ 8.89
1 Inch
22.25
1-1/2 Inch
44.42
2 Inch
71.09
3Inch
142.18
4 Inch
222.14
6 inch
444.30
Monthly Consumption Charge, per 1000 Gallons
$ 2.06
Fire Line Service Charge, per Year
Meter Size
4 Inch
$ 509.58
6 Inch
1,019.16
8 Inch
1,832.05
Over 8 Inch
By Agreement
Water CIAC per ERC
$ 1,400,00
(One ERC equals 350 gallons per day of water consumption)
Mathews Consulting 5-3
y M
Section 5 --- Rate Sufficiency and Debt Service Coverage
Table 5-2
Wastewater Rates and Charges
October 1, 2005 through September 30, 2006
Single Family Residential
Service Availability Charge, per Month
All Meter Sizes $ 13.59
Disposal Charge, per 1000 Gallons of Metered Water Usage 2.92
(up to 15,000 gallons)
Multiple Family Residential
Service Availability Charge, per Unit per Month
All Meter Sizes $ 9.03
Disposal Charge, per 1000 Gallons of Metered Water Usage 2.92
(up to 15,000 gallons)
General Service or Commercial
Service Availability Charge, per Month
Meter Size
5/8 Inch
$ 17.46
1 Inch
43.69
1-1/2 Inch
87.31
2 Inch
139.69
3 Inch
279.38
4 Inch
436.54
6 Inch
873.07
Disposal Charge, per 1000 Gallons of Metered Water Usage
2.92
Dumpster
Service Availability Charge, per Month $ 11.95
Consumption Fee of $2.48 per 1000 Gallons based on
7,300 gallons of discharge per month 21.33
Wastewater CIAO per ERC $ 1,800.00
Mathews Consulting
5-4
I r f
Section 5 — Rate Su
ciency and Debt Service Coverage
Table 5-3
Miscellaneous Service Charges
October 1, 2005 through September 30, 2006
Meter Installation Charges and Deposits
Meter Size
Meter Installation Charge
Deposit
Residential
5/8 Inch
$ 160.00
$ 90.00
1 Inch
230.00
235.00
1-1/2 Inch
505.00
470.00
2 Inch
590.00
745.00
Over 2 Inch
By Agreement
By Agreement
Commercial, Multiple Family, General Service
5/8 Inch
$ 160.00
$ 105.00
1 Inch
230.00
265.00
1-1/2 Inch
505.00
530.00
2 Inch
590.00
745.00
Over 2 Inch
By Agreement
By Agreement
Renters
5/8 Inch
1 Inch
1-1/2 Inch
2 Inch
Over 2 Inch
Construction
$ 115.00
225.00
400.00
525.00
By Agreement
$ 180.00
470.00
650.00
745.00
By Agreement
5/8 Inch $ 160.00 $ 105.00
Over 5/8 Inch By Agreement By Agreement
$50 for meter installation for each additional service call if the meter cannot be
installed on the first trip at no fault of the City.
Mathews Consulting
5-5
Section 5 — Rate Sufficiency and Debt Service Coverage
Table 5-3
Miscellaneous Service Charges
October 1, 2005 through September 30, 2006 (continued)
Meter Turn On and Turn Off
During Normal After Normal
Working Hours Working Hours
Meter Turn $ 20.00 $ 50.00
On
Meter Turn 20.00 45.00
Off
Reconnection After Discontinued Service for Cause of Non -Payment
During Normal Working Hours $ 30.00
After Normal Working Hours $ 60.00
Returned Check Service Charge $ 15.00
Meter Re -Reads and Special Reads $ 15.00
Testing of Water Meters
Meter Size
5/8 to I Inch $ 35.00
Over 1 Inch Actual Cost
Dual Check Valve Installation Sin le Family Residential: Cost of dual check valve
plus 15% for
administrative cost
Back Flow Test Fee
Back Flow Re -Certification Fee
Mathews Consulting
5-6
$ 40.00 per test plus Tamarac Building
Department Plumbing permit fee.
$ 25.00 per year.
Section 5 — Rate Sufficiency and Debt Service Coverage
Water and Wastewater Customers (Accounts) and Billable Flows
Table 5-4 and 5-5 summarize projected water and wastewater customers and billable flow for FY
2005. These projections are based on historical and recent available customer data. Billable
water and flows are based on historical average demands expressed on a per customer basis.
Climatic and economic conditions may affect the accuracy of these estimates, and deviations
from these estimates may be material.
Table 5-4
Projected FY 2006 Water Customers and Billable Flow
West Area
East Area
Total
Single Family Residential
16,476
1,040
17,516
Multiple Family [1]
15,413
0
15,413
Irrigation
475
0
475
Commercial
913
30
913
TOTAL AVERAGE CUSTOMERS
33,277
1,070
34,347
ANNUAL BILLABLE WATER
2,384,700
50,300
2,435,000
1,000 Gallons
[ I] — The number indicated is dwelling units
Table 5-5
Projected FY 2006 Wastewater Customers and Billable Flow
West Area
East Area
Total
Single Family Residential
16,476
955
17,431
Multiple Family [1]
15,473
0
15,473
Commercial
763
25
788
TOTAL AVERAGE CUSTOMERS
32,712
980
33,692
ANNUAL BILLABLE
WASTEWATER 1,000 Gallons
2,075,300
44,700
2,120,000
11] — The number indicated is dwelling units
Mathews Consulting 5-7
. A
Section 5 — Rate Sufficiency and Debt Service
Projected FY 2006 Water and Wastewater Rate Revenue
Based on the above projected FY 2006 numbers of customers and billable flows, projected FY
2006 user charge revenues were developed and are shown in Table 5-6.
Table 5-6
Projected FY 2006 User Charge Revenue
Water System
Single Family Residential $ 3,247,100
Multiple Family Residential 2,198,100
Irrigation 470,000
Commercial 890,000
Total Water User Charges $ 6,805,200
Wastewater Svstem
Single Family Residential 5,650,000
Multiple Family Residential 3,900,200
Commercial 1,264,300
Total Wastewater User Charges $ 10,814,500
These estimates presume normal usage patterns, uninterrupted by demand restrictions.
Assuming that current water and wastewater user charges are applied to all customers, it is
projected that the total water user charge revenue in FY 2006 would be approximately
$6,805,200 and total wastewater user charge revenue would be approximately $10,814,500.
Rate Sufficiency Analysis and Debt Service Coverage for FY 2005
As discussed above, the primary objective of this rate analysis is to determine if the current rates
and/or existing reserves will be sufficient to recover the utility's revenue requirements in FY
2006. Operating and capital budgets, along with other data provided by City staff, served as the
basis for this rate analysis. These revenue requirements were then compared to the projected rate
revenues generated by applying the current rates to all customers, as discussed previously, as
well as revenue available from other sources, including miscellaneous service charges and
interest income, to determine the sufficiency of these rates.
Mathews Consulting 5-8
e � r
Section 5 -- Rate
Table 5-7
Projected FY 2006 Debt Service Coverage
and Debt Service Coverage
Revenues Total
Charges for Services $18,179,800
Other Charges and Fees 1,000
Interest Earnings 252,300
CIAC Interest Earnings 118,000
Renewal & Replacement Interest Earnings 57,000
Customer Billing Services 110,200
Total Available Revenue $ 18,718,300
Ooeratina and Maintenance Expenses
Customer Service
682,800
Administration
302,200
Engineering
634,300
Water Treatment
2,302,900
Construction
1,520,300
Support Services
201,600
Maintenance
4,952,200
Non -Departmental
4,138,900
Less Payments in Lieu of Taxes
(664,50.0)
Total O&M Expenses $14,070,700
Net Revenue $4,647,600
Debt Service 2,601,200
Debt Service Coverage Ratio 1.79x
Required Debt Service Coverage Ratio 1.10
(Based on City of Tamarac Adopted FY 2006 Budget.)
Mathews Consulting
5-9
k + r
Section S —Rate Su
fciency and Debt Service Coverage
In FY 2006, existing user charges are expected to be sufficient to recover water and wastewater
operating expenses, debt service, internal transfers, and capital projects funded from rates as
budgeted by the City. Please refer to Table 5-7. Existing bond covenants require that coverage
must be at least L I 0 (without CIAC revenue) and at least 1.20 (with CIAO revenue). Based on
the analysis presented in Table 5-7, it is estimated that the debt service coverage ratio for FY
2006 will be 1.40x without CIAC and 2.03x with assumed CIAC revenues of $1,650,000. These
estimated CIAC revenues, unbudgeted by the City, are based on 2005 CIAC revenues.
Conclusions and Recommendations
To summarize the above analyses, the following conclusions may be drawn:
Water and wastewater user charges are expected to be sufficient to meet FY 2006
debt service coverage requirements, in accordance with bond covenants.
The City has the financial resources to implement its water and wastewater capital
improvement plan. In April 2004, the City of Tamarac issued $9.5 million of Capital
Improvement Revenue Bonds to fund the acquisition, construction and purchase of
capital improvements to the City's water, wastewater and stormwater utility systems.
The serial bonds will have a final maturity in 2022 and are secured and payable solely
from non ad valorem revenues appropriated by the City. The Utility Department's
share of the proposed revenue bonds is approximately $5 million.
No event has occurred during the past fiscal year that might materially affect
outstanding bonds. There have been no defaults or delinquencies, unscheduled draws
from debt service reserves or credit enhancements, substitution of credit or liquidity
providers, modification of bondholder rights, unscheduled redemption calls,
defeasances, or ratings changes.
• The City's FY 2005 Comprehensive Annual Financial Report is hereby incorporated
by reference into this Annual Report.
Based on the above, it is recommended that:
• The utility continues to examine and refine its long-term capital improvement
program.
The utility consider alternative funding mechanisms for its capital needs other than
depletion of existing reserves in order to mitigate potential rate adjustments in the
future.
Mathews Consulting 5-10
Attachment A
Utility Maintenance Record/Schedule
Equipment Task Due Date
Water Treatment Plant
2003
2004
2005
2006
4 MGD Accelerator
Lubricate Drive
Q
Q
Q
Q
Accelerator Drive Motor
Check Motor/Electrical
Q
Q
Q
Q
Air Condo No.1 Fan Motor
Check Motor/Electrical
A
A
A
A
Air Condo No. 2 Fan Motor
Check Motor/Electrical
A
A
A
A
Back -Up Scott Air Packs
Open & Check SCBAA
M
M
M
M
Backwash Pump No.1 Motor
Check Motor/Electrical
Q
I Q
Q
Q
Backwash Pump No.2 Motor
Check Motor/Electrical
Q
Q
Q
Q
Backwash Pump No, 1
Grease Fittings
Q
Q
Q
Q
Backwash Pump No.2
Grease Bearings
Q
Q
Q
Q
Backwash Valve Motor
Check Motor/Electrical
Q
Q
Q
Q
CL2 Building Sump Motor
Check Motor/Electrical
Q
Q
Q
Q
CL2 Control Building Exhaust
Check Motor/Electrical
Q
Q
Q
Q
CL2 Exhaust Blower Motor
Check Motor/Electrical
Q
Q
Q
Q
Coa . Blower Motor
Check Motor/Electrical
Q
Q
Q
Q
Coa . Feed Motor
Check Motor/Electrical
Q
Q
Q
Q
Coa . Mixer Motor
Check Motor/Electrical
Q
Q
I Q
Q
E. 8 MGD Accelerator
Chan e Oil -Drive Unit
A
A
A
A
E. 8 MGD Accelerator Motor
Check Motor/Electrical
Q
Q
E. 8 MGD Oil Pump Motor
Check Motor/Electrical
Q
Q
Q
Q
Exhaust Blower Motors
Check Motor/Electrical
SA
SA
SA
SA
Exhaust Fan - Fluoride Room
Check Motor/Electrical
SA
SA
SA
SA
Exhaust Fan - Motor
Check Motor/Electrical
SA
SA
SA
SA
Fluoride Pump Motor
Check Motor/Electrical
Q
Q
Q
Q
Generator - WTP
Clean & Check Gen Set
W
W
W
W
Greenleaf Sum Motor
Check Motor/Electrical
Q
Q
Q
Q
Greenleaf Vac. No. 1
Electrical Check
Q
Greenleaf Vac. No. 2
Electrical Check
Q
Q
Q
Q
Grit Conveyor Motor No. 1
Check Motor/Electrical
Q
Q
Q
Q
Grit Conveyor Motor No. 2
Check Motor/Electrical
Q
Q
Q
Q
High Service No. 1 Motor
Grease Motor Bearings
Q
Q
Q
Q
Legend
W - weekly
M - monthly
Q - quarterly
SA - semi annually
A - annually
Mathews Consulting A-1
Attachment A — Utility Maintenance Record/Schedule
Utility Maintenance Record/Schedule Continued
Equipment Task Due Date
Water Treatment Plant
cont'd.
2003
2004
2005
2006
High Service No. 2 Motor
Grease Motor Bearings
Q
Q
Q
Q
High Service No. 3 Motor
Change Oil- Motor
Q
Q
High Service No. 4 Motor
Change Motor Oil
Q
Q
Q
Q
High Service No. 5 Motor
Grease Motor Bearings
Q
Q
Q
Q
High Service No. 6 Motor
Grease Fittings
Q
Q
Q
Q
High Service No. 7 Motor
Grease All Fittings
Q
Q
Q
Q
Hi h Service No. 1 Motor
Check Motor/Electrical
Q
Q
Q
Q
High Service No. 2 Motor
Check Motor/Electrical
Q
Q
Q
Q
High Service No. 3 Motor
Check Motor/Electrical
Q
Q
Q
Q
High Service No. 4 Motor
Check Motor/Electrical
Q
I Q
Q
Q
High Service No. 5 Motor
Check Motor/Electrical
Q
Q
Q
Q
High Service No. 6 Motor
Check Motor/Electrical
Q
Q
Q
Q
High Service No. 7 Motor
Check Motor/Electrical
Q
Q
Q
Q
Hoist
Clean Tracks for Hoist
SA
SA
SA
SA
Lime Slurry Pot - N Slake
Check Drive Belts
Q
Q
Q
Q
Lime Slurry Pot - S Slake
Check Drive Belts
Q
Q
Q
Q
Manual Filter No. 1
Grease Valve Boxes
A
A
A
A
Manual Filter No. 2
Grease Valve Boxes
A
A
A
A
Manual Filter No.3
Grease Valve Boxes
A
A
A
A
Manual Filter No. 4
Grease Valve Boxes
A
A
A
A
Manual Filter No. 5
Grease Valve Boxes
A
A
A
A
Manual Filter No. 6
Grease Valve Boxes
A
A
A
A
Motorola UPS
Order Batteries
N. Lime Slaker
Check Gear Box Oil
SA
SA
SA
SA
Polymer Pump Motor No. 1
Check Motor/Electrical
Q
Q
Q
Q
Polymer Pump Motor No. 2
Check Motor/Electrical
Q
Q
Q
Q
Pump No. 1 Recovery Pond
Check Motor/Electrical
Q
Q
Q
Q
Pump No. 2 Recovery Pond
Check Motor/Electrical
Q
Q
Q
Q
Room Exhaust Fan
Electrical Check
SA
SA
SA I
SA
Legend
W - weekly
M - monthly
Q - quarterly
SA - semi annually
A - annually
Mathews Consulting A-2
Attach►nent A — Utility Maintenance Record/Schedule
Utility Maintenance Record/Schedule Continued
Equipment Task Due Date
Water Treatment Plant
cont'd.
2003
2004
2005
2006
S. Lime Slaker
Change Gear Box Oil
SA
SA
SA
SA
Scott Air - Pack (East)
Open & Check SCBA
M
M
M
M
Scott Air - Pack West
O en & Check SCBA
M
M
M
M
Shop Air Com . Motor
Check Motor/Electrical
Q
Q
Q
Q
Silo Air Compressor Mtr
Check Motor/Electrical
Q
Q
Slaker Air Compressor
Change Oil
M
M
M
M
Slaker Drive Motor No. 1-S
Check Motor/Electrical
Q
Q
Q
Q
Slaker Drive Motor No. 2-N
Check Motor/Electrical
Q
Q
Q
Q
Slaker Feeder Belt Mtr
Check Motor/Electrical
Q
Q
Q
Q
Slurry Pot Mixer Motor
Check Motor/Electrical
Q
Q
Q
Q
Slurry Pot Mixer Motor
Check Motor/Electrical
Q
Q
Q
Q
Transfer Punt No. 1 Motor
Check Motor/Electrical
Q
I Q
Q
Q
Transfer Pump No. 1
Check Lubrication
Q
Q
Q
Q
Transfer No. 2 Motor
Check Motor/Electrical
Q
Q
Q
Q
Transfer Pump No. 2
Check Lubrication
Q
Q
Q
Q
Vacuum Pum Motors
Check Motor/Electrical
Q
Q
Q
Q
W 8 MGD Drive Motor
Check Motor/Electrical
Q
Q
Q
Q
W 8 MGD Oil Pump
Check Motor/Electrical
Q
Q
Q
Q
W 8 MGD Accelerator
Check Lubrication
Q
Q
Q
Q
W 8 MGD Accelerator Motor
Check Motor/Electrical
Q
Q
Q
Q
WTP Fluoride System
Clean Fluoride Room
Q
Q
Q
Q
WTP Fuel Containment
Clean Out Debris, Etc.
Q
Q
Q
Q
WTP Vehicles
Ins ect Vehicles
W
W
W
W
WTP - CL2 Equipment
Check CL2 Equipment
W
W
W
W
Legend
W - weekly
M - monthly
Q - quarterly
SA - semi annually
A - annually
Mathews Consulting A-3
v w v
Attachment A — Utility Maintenance Record/Schedule
Utility Maintenance Record/Schedule Continued
Equipment Task Due Date
Water Distribution
2003
2004
2005
2006
Generator - Grants
Clean & Check Gen Set
W
W
W
W
Generator - T27
Clean & Check Gen Set
W
W
W
W
GP — Fuel Containment
Clean out containment
Grants No. 1 Pump
Grease Motor Bearings
Q
Q
Grants Pump No. 1 Motor
Check Motor/Electrical
Grants No. 2 Pump
Grease Motor Bearings
Grants Pump No. 2 Motor
Check Motor/Electrical
Q
Q
Q
Q
Grants — CL2 Equipment
Check CL2 Equipment
W
W
W
W
T27 Pump No. 1 Motor
Grease Bearings
Q
T27 Pump No. 2 Motor
Grease Motor Bearings
Q
I Q
Q
T27 Pump No. 3 Motor
Grease Motor Bearin s
Q
Q
Q
Tract 27 CL2 Equipment
Check CL2 E ui ment
W
W
W
W
Tract 27 Scott Air - Pack
O en & Check SCBA
M
M
M
M
Wastewater
Collection /Transmission
See Section 3
Raw Water Wells
Well No. 01
Grease Motor
All Maintenance Performed
Quarterly
Well No. 01 Pump Motor
Check Motor/Electrical
Well No. 02
Grease Bearings
Q
Q
Q
Well No. 03
Grease Bearings
Well No. 03 Pump Motor
Check Motor/Electrical
Q
Q
Q
Q
Well No. 04
Grease Motor
Q
Q
Q
Q
Well No. 04 Pump Motor
Check Motor/Electrical
Q
Q
Q
Q
Well No. 05
Grease Motor Bearings
Q
Q
Q IQ
Well No. 05 Pump Motor
Check Motor/Electrical
Q
Q
Q
Q
Well No. 06
Grease Motor Bearings
Q
Q
Legend
W - weekly
M - monthly
Q - quarterly
SA - semi annually
A - annually
Mathews Consulting A-4
Attachment A — Utility Maintenance Record/Schedule
Utility Maintenance Record/Schedule Continued
Equipment Task Due Date
Raw Water Wells Cont'd.
2003
2004
2005
2006
Well No. 06 Pump Motor
Check Motor/Electrical
Well No. 07
Grease Motor Bearings
Well No. 07 Pump Motor
Check Motor/Electrical
Q
Q
Q
Q
Well No. 08
Grease Motor Bearings
All Maintenance Performed
Quarterly
Well No. 08 Pump Motor
Check Motor/Electrical
Well No, 09
Grease Motor Bearings
Q
Q
Q
Q
Well No. 09 Pump Motor
Check Motor/Electrical
Q
Q
Q
Q
Well No. 10
Clean Sump Pump Pit
Q
Q
Q
Q
Well No. 10 Exhaust Motor
Check Motor/Electrical
Well No. 10 Pump Motor
Check Motor/Electrical
Q
Q
Q
Q
Well No. 10 Sump Motor
Check Motor/Electrical
Well No. 1 l
Paint Well Lids
A
A
A
A
Well No. 11 Pump Motor
Check Motor/Electrical
Well No. 11 Sump Motor
Check Motor/Electrical
Well No. 12
Clean Sump Pump Pit
Q
Q
Q
Q
Well No, 12 Exhaust Motor
Check Motor/Electrical
Q
Q
Well No. 12 Pump Motor
Check Motor/Electrical
Well No. 12 Sump Motor
Check Motor/Electrical
Q
Q
Q
Q
Well No. 1.3
Clean Sump Pump Pit
Well No. 13 Exhaust Motor
Check Motor/Electrical
Well No. 13 Pump Motor
Check Motor/Electrical
Well No. 13 Sump Motor
Check Motor/Electrical
Well No. 14
Grease Motor Bearings
All Maintenance Performed
Quarterly
Well No. 14 Pump Motor
Check Motor/Electrical
Well No. 15
Grease Motor Bearings
Well No. 15 Pump Motor
Check Motor/Electrical
Q
Q
Q
Q
Well No. 16
Grease Motor Bearings
Q
Q
QQ
Well No. 16 Pump Motor I
Check Motor/Electrical
Legend
W - weekly
M - monthly
Q - quarterly
SA - semi annually
A - annually
Mathews Consulting A-5
w y �
Attachment A — Utility Maintenance Record/Schedule
Utility Maintenance Record/Schedule Continued
Equipment Task Due Date
Raw Water Wells Cont'd.
2003
2004
2005
2006
Well No. 17
Grease Motor Bearings
All Maintenance Performed
Quarterly
Well No. 17 Pump Motor
Check Motor/Electrical
Well No. 18 Pump Motor
Check Motor/Electrical
Q
Q
Q
Q
Well No. 18
Check Motor/Electrical
Q
Q
Q
Well No. 19
Check Motor/Electrical
Q
Q
Q
Q
Well No. 19
Grease Motor Bearings
Legend
W - weekly
M - monthly
Q - quarterly
SA - semi annually
A - annually
Mathews Consulting A-6
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