HomeMy WebLinkAboutCity of Tamarac Resolution R-2004-157Temp. Reso. #10476 - June 11, 2004
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CITY OF TAMARAC, FLORIDA
RESOLUTION NO. R-2004- 1.'<7
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF TAMARAC, FLORIDA, AUTHORIZING THE
APPROPRIATE CITY OFFICIALS TO AWARD RFP
04-07R, "FURNISH AND INSTALL AUDIO VISUAL
EQUIPMENT" TO AND EXECUTE AN AGREEMENT
WITH CUSTOM FIT, INC., TO FURNISH AND
INSTALL AUDIO-VISUAL EQUIPMENT IN THE
COMMISSION CHAMBERS, CONFERENCE ROOM
105 AND THE COMMUNITY CENTER BALLROOM, IN
AN AMOUNT NOT TO EXCEED $112,335.00,
PROVIDING FOR CONFLICTS; PROVIDING FOR
SEVERABILITY; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, certain City facilities are being utilized frequently to conduct public
meetings for the Commission, Boards and Committees, and workshops as well as
internal staff meetings, training sessions and other City gatherings; and
WHEREAS, these facilities are currently not equipped with modern audio-visual
systems to allow viewing of presentations and other multi -media materials with the
participating public, staff and other attendees; and
WHEREAS, in 2003, the City Commission authorized staff to implement
recommended audio-visual system upgrades in the Commission Chambers,
Conference Room 105, and the Community Center Ballroom; and
WHEREAS, the Purchasing and Contracts Division developed a two -stage
procurement process seeking vendors to Furnish and Install Audio Visual Equipment,
beginning with Phase I, Request for Information (RFI) 04-07R, which was publicly
advertised on October 26 and November 2, 2003, a copy of said RFI is attached as
Exhibit 1 ; and
Temp. Reso. #10476 - June 11, 2004
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WHEREAS, the following three (3) vendors submitted responses to the Request
for Information by providing technical equipment and installation recommendations:
BRS Electronics, Orlando, FL
Custom Fit, Inc., Chantilly, VA
SPL Integrated Solutions, Ft. Lauderdale, FL; and
WHEREAS, it was determined by the Selection and Evaluation Committee,
consisting of the Director of Information Technology, the Information Technology
Systems Technician, the Assistant City Manager and the City Clerk and facilitated by
the Purchasing and Contracts Manager, that all three responses provided acceptable
solutions for the City's audio-visual requirements; and
WHEREAS, the Selection and Evaluation Committee elected to have all three
vendors give presentations clarifying their proposed equipment and technical approach
to the project; and
WHEREAS, after a thorough review and discussion of the presentations, the
Committee recommended moving forward to the next phase with all three vendors. The
Purchasing and Contracts Division issued Request for Proposals (RFP) 04-07R, Phase
II. This RFP was not publicly advertised, as it was issued only to the three approved
vendors who submitted responses to the Request for Information, copy of said RFP is
attached as Exhibit A to Exhibit 2; and
WHEREAS, the following two approved vendors submitted proposals and pricing
in response to the Request for Proposals, Phase II:
Custom Fit, Inc., Chantilly, VA $112,969.00
BRS Electronics, Inc., Orlando, FL $218,789.00; and
Temp. Reso. #10476 - June 11, 2004
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WHEREAS, following discussions between the Director of Information
Technology, the Purchasing and Contracts Manager and the apparent low bidder,
Custom Fit, Inc., it was decided to upgrade some of the components and to remove the
flat panel displays from the proposal requirements, which will instead be purchased
under a State of Florida contract with Dell Computer Corporation; and
WHEREAS, after these upgrades and revisions, the cost of the work was revised
by Custom Fit, Inc. to $112,335.00, as evidenced by the equipment list attached as
Exhibit B to Exhibit 2; and
WHEREAS, after a thorough review of the vendor's qualifications and pricing, the
Information Technology Director and the Purchasing and Contracts Manager
recommend the award of RFP 04-07R to and the execution of an agreement with
Custom Fit, Inc. a copy of said Agreement is attached as Exhibit 2; and
WHEREAS, the City Commission of the City of Tamarac, Florida, deems it to be
in the best interest of the citizens and residents of the City of Tamarac to award RFP
04-07R to and execute an Agreement with Custom Fit, Inc. to furnish and install audio-
visual equipment in the Commission Chambers, Conference Room 105, and the
Community Center Ballroom in an amount not to exceed $112,335.00.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF TAMARAC, FLORIDA:
SECTION 1: The foregoing "WHEREAS" clauses are hereby ratified and
confirmed as being true and correct and are hereby made a specific part of this
Resolution.
Temp. Reso. #10476 - June 11, 2004
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Revision 1 - June 15, 2�04
SECTION 2: The appropriate City Officials are hereby authorized to
award RFP-04-07R to and execute an Agreement with Custom Fit, Inc. to furnish and
install audio-visual equipment in the Commission Chambers, Conference Room 105
and the Community Center Ballroom, in an amount not to exceed $112,335.00.
SECTION 3: All resolutions or parts of resolutions in conflict herewith are
hereby repealed to the extent of such conflict.
SECTION 4: If any clause, section or other part or application of this
Resolution is held by any court of competent jurisdiction to be unconstitutional or
invalid, in part or application, it shall not affect the validity of the remaining portions or
applications of this Resolution.
SECTION 5: This Resolution shall become effective immediately upon its
passage and adoption.
PASSED, ADOPTED AND APPROVED this 215t day of June, 2004.
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i Q
ATTEST: LJOE SCHREIB R
MAYOR
MARION S ENSON, CMC
CITY CLERK
I HEREBY CERTIFY that
I have approved this
RESOLUTION as to form.
VANESSA T. STEINERTS
Assistant City Attorney
_JLQ:j� 4.-
<ffMITCHELL S. KRAFT
CITY ATTORNEY
RECORD OF COMMISSION VOTE:
MAYOR SCHREIBER
DIST 1: COMM. PORTNER
DIST 2: COMM. FLANSBAUM-TALABIS
DIST 3: V/M SULTANOF
DIST 4: COMM. ROBERTS
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EXHIBIT "1"
T.R. 10476
REQUEST FOR PROPOSALS
69-WrT.14
Ca rIV7
RFI 04-07R
a Phase I —
Request for Information
DESIGN, FURNISH & INSTALL AUDIO
VISUAL EQUIPMENT FOR CITY HALL
Issued on behalf of
the Information Technology Department
City of Tamarac
Purchasing and Contracts Division
7525 NW 88th Avenue, Room 108
Tamarac, Florida 33321-2401
(954) 724-2450
Purchasing and
Contracts Division
DATE: October 15, 2003
City of Tamarac
"Committed to Excellence...Always"
REQUEST FOR INFORMATION
PHASE I —
PRE -QUALIFICATION OF PROPOSERS
RFI 04-07R
The City of Tamarac, Florida, hereinafter referred to as CITY, will receive sealed Requests for
Information Proposals in the Purchasing and Contracts Office, 7525 NW 88th Avenue, Tamarac,
Florida 33321, for providing the services described below:
DESIGN, FURNISH & INSTALL AUDIO VISUAL
EQUIPMENT FOR CITY HALL
Sealed Request for Information Proposals must be received and time stamped in the
Purchasing and Contracts Office, either by mail or hand delivery, no later than 2:00 p.m. local
time on November 20, 2003. Official time will be measured by the time stamp in the
Purchasing Office. Any Proposals received after 2:00 p.m. local time on said date will not be
accepted under any circumstances. Any uncertainty regarding the time a Proposal is received
will be resolved against the Proposer.
Proposals are subject to the attached terms and conditions and the information contained in the
Instructions to Proposers.
An informational Conference and Site Inspection will be held at City Hall, 7525 NW 8$1n
Street, Tamarac, FL , on November 13, 2003 at 10:00 AM in Room 105.
CITY reserves the right to reject any or all Proposals, to waive any informalities or irregularities
in any Proposals received, to re -advertise for Proposals, to award in whole or in part to one or
more Proposers, or take any other such actions that may be deemed to be in the best interests
of the CITY. The CITY will advise Proposers of the acceptability of their proposal, and those
Proposers will then be solicited to provide pricing during Phase 11, the competitive sealed bid
portion, of this process.
Request for Information Proposal documents may be obtained from the Purchasing Office or via
the Internet at http-//www_t2marar-.nra/Dept/fin/purchlSQlir.italwQnS_htiMl. For inquiries, contact the
Purchasing Office at (954) 724-2450.
Keith K. Glatx, CPPO
Purchasing & Contracts Manager
Publish: Sunday, 10/26 and 11/02/2003
7525 NW 88th Avenue • Tamarac, Florida 33321-2401 ■ (954) 724-2450 ■ Fax (954) 724-2408 ■ www.tomarac.org
Equal Opportunity Employer
of Tamarac Purchasing and Contracts Division
REQUEST FOR INFORMATION
Definition:A Request for Information (RFI) is a non -priced method of procurement
permitting discussions with responsible Proposers and revisions to technical proposals.
The goal of the RFI is to provide vendors with the opportunity to supply the City with
information regarding their capabilities, the current marketplace for a designated need,
and/or to provide actual samples or demonstrations of products or equipment to permit
evaluations of those items for purposes of pre -qualification. Potential Proposers are
encouraged to provide information relating to new and innovative technical or design
developments through this process. Acceptance or pre -qualification, as appropriate, will be
based on the criteria set forth herein. Proposers shall not provide any pricing during
the RFI process. Proposers who are pre -qualified through this process will subsequently
be requested to participate in Phase II of the process, i.e., formal competitive sealed bids.
I. STATEMENT OF WORK
The City of Tamarac is seeking Requests for Information for the design, provision and
installation of Audio Visual Equipment at the City of Tamarac Commission Chambers,
and the Main Conference Room (Room 105) located at Tamarac City Hall, 7525 NW
88th Street, Tamarac, Florida.
II. SCOPE OF SERVICES
The City desires Proposers to provide viable solutions to meet the audio visual
requirements as shown below. Proposals shall address all components of an audio
visual system for the Commission Chambers and Conference Room 105, including
system design, delineation of equipment components and installation services
necessary to provide for an effectively operable audio visual presentation. The system
shall provide for successful performance of the following;
A. Commission Chambers
1. An audiovisual system that will accommodate any presentation medium for
the audience, staff and the members of the City Commission.
2. The system shall accommodate a large screen (approximately 15' x 20')
on the west wall of the chamber (behind the dais) that will allow the entire
audience to view the presentations. The screen shall be electrically
retractable into the ceiling when not in use. (Please note that the ceiling in
the City Commission Chamber is suspended drywall with no walking
access above.) A wall -mounted switch to allow for manual operation of the
screen shall be installed.
3. A professional grade projection system shall be mounted on the ceiling to
project presentations from multiple sources. The projector will be mounted
at an appropriate distance from the screen on the ceiling. The projector
will be required to produce a non -distorted image of approximately 15' x
20' on a screen which will be operated under full lighting conditions
(incandescent lighting using lighting cans, and a single suspended
incandescent fixture.)
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Tamarac Purchasing and Contracts Division
4. The system shall provide for input from the following type of devices:
a. PC or laptop computer
b. Document Camera
C. DVD Player / VCR
d. Cable Television input
4. A 17" LCD monitor shall be installed in each position on the dais for
viewing by members of the City Commission and by staff. A total of
fourteen (14) units will be installed, with one unit at each of 12 dais
positions, and one unit in the document camera area. Monitors are to be
installed in a manner so as to not obstruct the view of either the officials at
the dais or the audience.
5. A Document Camera shall be provided and installed to project large size
drawings (up to "E" sized drawings); pictures or any other images on the
large and individual screens. The Document Camera shall be installed on
the desk in front of the dais.
6. The successful Proposer shall supply a commercial grade DVD player and
a commercial grade VCR unit. In addition, necessary connections shall be
made to the projector to accommodate presentations input from the DVD
player, VCR, computers or cable television. The connections shall be
configured to allow for simultaneous video switching, to send images from
multiple sources to multiple output sources. (Note: City shall supply
necessary computers.)
7. The system shall be controllable through a programmable wireless remote
unit, that will be provided to allow for one -touch set-up and switching from
different media sources such as a laptop or computer network interface
(Power Point), cable television, DVD, VCR, Document Camera, etc. The
controller unit will be utilized from either the table in front of the dais or the
equipment room, and will control the inputs, screen and sound level.
8. The sound equipment in the Commission Chambers shall be replaced with
new equipment to work with the new system. Microphones on the dais, on
the floor and the wireless units shall be incorporated into the new system
or replaced if necessary. Existing speakers shall be incorporated into the
system and any necessary modifications, replacements and additions
shall be included in the project.
9. An audio feed shall be provided from the sound system to a digital audio
recording system, (to be provided by others), which shall be located at the
City Clerk's position on the dais to record audio transcripts of meetings
conducted in the Chamber.
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City of Tamarac0�'
Purchasin and Contracts Division
B. Main Conference Room (Room 105)
1. A two (2) projector / two (2) screen solution is requested for this room.
Projectors shall be configured and placed in such a manner that the same
image will project from both projectors simultaneously, onto one of two (2)
retractable screens mounted on opposite sides of the room, which shall be
visible to all meeting attendants around the conference table and the
audience. Projectors shall be ceiling mounted.
2. Audio/visual system at this location will accommodate multiple input sources
for the audience, staff and members of the City Commission. The system
shall provide for input from the following type of devices:
a. PC or laptop computer
b. Document Camera
C. DVD Player / VCR
d. Cable Television input
3. The system shall have two (2) electrically operated retractable screens
located on the north and the south walls of the conference room. The
screens shall be approximately 5' x 8'. Surface mounted switches shall be
installed to allow for manual operation of the screens. Note: Ceiling is a
suspended tile drop ceiling on a metal grid
4. The successful Proposer shall supply a commercial grade DVD player and a
commercial grade VCR unit specifically for this room. In addition, necessary
connections shall be made to the projector to accommodate presentation
input from the DVD player, VCR, computers or cable television. The
connections shall be configured to allow for simultaneous video switching, to
send images from multiple sources to multiple output sources. (Note: The
City shall supply necessary computers.)
5. The system shall be controllable through a programmable wireless remote
unit that will be provided to allow for one -touch set-up and switching from
different media sources such as laptop or computer network interface (Power
Point), cable television, DVD, VCR, Document Camera, etc. The controller
unit will be utilized from the conference table, or from a position in the
audience area, and will control the inputs, the screen and the sound level.
6. Sufficient number of wireless microphones will be located around the
conference table to amplify sound for the audience and to accommodate the
recorder without having to set-up the sound system for each meeting.
PLEASE NOTE: IT IS DESIRABLE TO EMBED THE MICROPHONES INTO
THE TOP OF THE CONFERENCE TABLE.
C
Cit of Tamarac :j Purchasing and Contracts Division
7. A camera will be installed on the ceiling and connected to the City's internal
network (intranet) to broadcast sound and video to those City employees
who are authorized to view the meeting on their personal computers. The
camera shall provide for remote movement (side to side, up/down, zoom in/
out) through a remote control unit, and through the network by an authorized
user. Camera will be positioned to broadcast the proceedings around the
conference table.
8. A sufficient number of speakers shall be installed on the ceiling for the
audience to hear the meeting discussion and the presentations.
9. An audio feed will be provided from the sound system to the digital recording
system to record the meetings conducted in this room.
10. The audio feed from this conference room shall also be fed to the existing
City Hall PA system.
11. OPTION: A document camera shall be installed on the ceiling pointing down
to the floor to project large size drawings (up to E size); pictures or any other
images on the screens on both sides of the room.
C. OPTION: Community Center Ball Room
A projector and a screen will be installed in the ball room to accommodate
input from the following type of devices:
a. PC or laptop computer
b. Document Camera
C. DVD Player / VCR
d. Cable Television input
2. Projector will be integrated with the existing sound system.
3. The system shall have an electrically operated retractable screen located
over the stage. The screen shall be sized appropriately for the room.
Surface mounted switch shall be installed to allow for manual operation of
the screen.
D. Integration and Installation Services
The successful Proposer shall be responsible for provision of all necessary
construction, assembly, materials and labor necessary for the installation of
equipment at the Tamarac City Hall, including interfacing with existing equipment,
installation of new projectors below ceiling level, installation of projection screens
and wall switches, installation of speakers, sound equipment and microphones,
provision of all low voltage cables, assembly within existing racks, programming the
control system; required demolition; necessary electrical work, including installation
of AC wiring; all final connections; placement and mounting of equipment; carpentry;
and any other trade -related service required for this project. The Proposer and all
sub -proposers shall possess appropriate State of Florida and Broward County
licenses. Such licenses shall be in force at the time of the submittal of this
Proposal.
gLtZ of Tamarac Purchasing and Contracts Division
E. Training
The proposing vendor shall provide training for up to 2 staff members on the proper
operation and performance of the system.
F. Warranties
Proposer shall warrant the equipment for a minimum of one (1) year, from the date
of substantial completion of the installation. All warranties for this period shall be for
on -site service.
G. Performance and Testing
The successful Proposer shall be required to make the system completely operable
to the satisfaction of the City. This shall include insuring that all media successfully
operate with the system, programming and proper balancing of controls, etc. The
Proposer shall conduct appropriate testing to ensure complete operability of the
system to the satisfaction of the City. Satisfactory performance will require the
operability of all equipment in accordance with the manufacturer's recommended
parameters, the ability to easily switch media from one source to another without the
need for manual intervention, clear video and/or audio output without feedback,
extraneous noise, or interference from other sources, and the ability to project
clear, non -distorted images. The successful Proposer shall maintain this standard
of operability at no additional cost to the City during the system warranty period.
H. Manuals
A minimum of one (1) set of complete operating manuals shall be compiled for all
equipment. Manuals shall provide instructions on operation of the equipment,
settings, and routine maintenance.
Site Inspection
A site inspection and informational conference is scheduled for November 13, 2003
at 10:00, A.M., in Room 105, 7525 NW 88th Street, Tamarac, FL. Although the
site inspection is not mandatory, attendance at the conference will be considered as
a part of the technical proposal evaluation process. No allowance shall be made for
the vendor's failure to become familiar with all applicable job site requirements.
III. PROPOSAL REQUIREMENTS
A. Technical Proposal
As part of the City's evaluation criteria contained in Section V. Evaluation of
Proposals, clearly detail your firm's knowledge and recommended approach for
successfully meeting the performance requirements of this solicitation.
Proposers should submit the following information as part of their proposal:
A design recommendation (not a comprehensive design), which details the
major components recommended to make the system perform as required,
as well as an assessment of existing conditions.
2. A complete list of all recommended components to be used for this system.
Proposers shall provide detailed equipment lists for each room area shown
of Tamarac � Purchasing lasing and Contracts Division
,
above.
3. Technical information related to each major equipment component, including
equipment manufacturer/model numbers, and manufacturer's specification
literature, which details the performance requirement for each major
component.
4. Information regarding the Proposer's plan for staff training, as well as a
synopsis of required maintenance tasks.
5. Proposers shall provide warranty information for all components. Please
note that the system shalt be warrantied as detailed in Section II.F herein.
6. References for users of similar systems, within a 50 mile radius of Tamarac,
Florida shall be submitted.
Each Proposal shall provide a concise summary of the Proposer's capabilities to
satisfy the requirements of the project, including past experience with similar
projects and ability to provide maintenance service after the completion of the
project.
In order to expedite the evaluation of Proposals, it is essential that Proposers follow
the format and instructions contained herein. If the Proposer so wishes, the
Proposal may be accompanied with brochures, promotional materials or displays
properly identified. However, Proposal submission requirements as listed herein
must be followed. All Proposals must be submitted as specified on the Proposal
pages, which follow. Any attachments must be clearly identified.
B. Personnel, Experience and References
Proposals should indicate a brief overview of your firm's experience as well as the
experience of each key person responsible for the project, including the design
engineer, the project manager, the primary maintenance technician, and all other
key personnel. Provide a list and description of similar projects of this nature that
have been recently completed. A minimum of three (3) projects, satisfactorily
performed within the past three (3) years, is required. For each project listed,
include name and current telephone number of a representative who can address
the quality of your firm's work. If possible please include any projects completed for
local governmental agencies.
C. Pricing
This is a non -priced request. Proposers shall NOT provide any pricing for either
technical offers or products as a part of this Request for Information.
City of Tamarac _ _ „ _ Purchasing and Contracts Division
IV. PROPOSAL COPIES
One (1) original and five (5) copies, in an envelope marked with your firm's name and
"RFI 04-07R, Design, Furnish & Install Audio Visual Equipment for City Hall", shall be
submitted by each Proposer to the City of Tamarac, 7525 NW 88th Avenue, Tamarac,
Florida 33321, attention: Keith K. Glatz, CPPO, Purchasing & Contracts Manager. Any
addenda or answers to written questions supplied by the City to participating Proposer's
become part of this Request for Proposal and the resulting contract. This Proposal form
shall be signed by an authorized company representative, dated and returned with the
Proposal.
No negotiations, decisions or actions shall be initiated or executed by the Proposer as a
result of any discussions with any City employee. Only those communications that are
in writing from the Purchasing and Contracts Manager may be considered as a duly
authorized expression. Also, only communications from Proposers that are signed and
in writing will be recognized by the City as duly authorized expressions on behalf of the
Proposer.
Required Certifications and Licenses
License requirements will be determined prior to the issuance of Phase II, Invitation for Bid.
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A. Evaluation Method and Criteria
Proposals will be evaluated using the criteria listed below:
CRITERIA
2•IIi111:7T►1eJ_�
Personnel, Experience and References: Identify key
personnel dedicated to this project, their experience and 0-20
provide three (3) references for similar types of projects.
Includes ability to service and maintain the system.
Knowledge and Approach: Firm's proposal addressing 0-20
advantages and benefits of the system components offered.
Technical approach: Includes the design and layout of
equipment, the equipment being provided, training and 0-30
warranty.
Schedule: Firm's ability to deliver and install equipment in a 0-30
timely fashion.
Maximum Points
100
These weighted criteria are provided to assist the Proposers in the allocation of their
time and efforts during the submission process. This criteria also guide the Evaluation
Committee during the pre -qualification of Proposers.
of Tamarac Purchasing and Contracts Division
B. Acceptance of Technical Proposals
Based on the response to the Technical Proposal, a Proposer may or may not be pre -
qualified as an acceptable provider. Based on the scores received, the proposals shall
be categorized as follows:
80 —100 Points Acceptable Proposal
65 — 80 Points Potentially Acceptable; that is, reasonably capable of being made
acceptable through proposal adjustment, (however, it is not
guaranteed that such proposal will be able to be made
acceptable); or
0 — 65 Points Unacceptable
Firms who submit an Acceptable Proposal, as defined above, will be provided with a Notice
of Acceptance of the technical proposal approach, or of the acceptability of a product as
applicable. Such acceptance shall confer the right for the Proposer to compete in Phase II,
the formal competitive sealed bid portion of this procurement.
Final award of contract shall be made upon completion of Phase II, the formal competitive
sealed bid portion, to the lowest responsive and responsible pre -qualified bidder. City
acceptance of technical proposals, or acceptance for pre -qualification of products
submitted as a result of this process, does not confer any rights of contract award to any
responding Proposer.
After receipt of formal sealed bids under Phase II of this process, the successful Proposer
shall be required to execute a City contract covering the scope of services to be provided
and setting forth the duties, rights and responsibilities of the parties. This contract must be
executed by the successful Proposer prior to recommendation of award and presentation
to the City Commission for approval.
VI. GENERAL INFORMATION AND SCHEDULE OF EVENTS
For information concerning this Request for Information (RFI), contact Keith K. Glatz,
CPPO, Purchasing & Contracts Manager, at (954) 724-2450. Such contact is to be for
clarification purposes only. Material changes, if any, to the scope of services or Proposal
procedures will be transmitted only by written addendum.
The schedule of events, relative to this procurement shall be as follows:
Event Date (on or by)
1. Issuance of Request for Information October 22, 2003
2. Site Inspection and Conference November 13, 2003
2. Opening of Requests for Information November 20, 2003
3. Evaluations & Clarifications December 10, 2003
4. Issuance of Priced Invitation for Bid December 12, 2003
5. Bid Opening January 6, 2004
6. Award of Contract February 11, 2004
CITY reserves the right to delay scheduled dates.
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Ci!Z of Tamarac Purchasing and Contracts Division
The contract or contracts shall be awarded to the lowest aggregate priced responsive and
responsible Proposer(s) after completion of the Phase II formal sealed bid process.
Insurance (Phase II)
PLEASE HAVE YOUR INSURANCE REPRESENTATIVE CAREFULLY REVIEW ANY
INSURANCE COVERAGES AND CONDITIONS PRIOR TO SUBMITTING YOUR
PROPOSAL TO ENSURE COMPLIANCE WITH THE INSURANCE REQUIREMENTS
OF THE INSTRUCTIONS TO PROPOSERS.
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of Tamarac k Purchasing and Contracts Division
1&3tZOL01K91►&_*%I•=4 T*1fK
i Yf_T:I117:.T Iojii TI6191ZI91HN]ZM
RF104-07R
1. DEFINED TERMS
Terms used in these Instructions to Proposers are defined and have the meanings
indicated as follows:
"Offeror" - this term is interchangeable with "Proposer".
"Proposer" - one who submits a Proposal directly to CITY, as distinct from a Sub -Offeror,
who submits a Proposal to the Offeror.
"Successful Proposer" - the qualified, responsible and responsive Proposer to whom
CITY (on the basis of CITY'S evaluation as hereinafter provided) makes an award.
"City" - City of Tamarac, a municipal corporation of the State of Florida.
"Proposal Documents" - the Request for Information (RFI), Instructions to Proposers,
Proposer's Submittal, Certification, Certified Resolution, Offeror's Qualifications Statement,
Non -Collusive Affidavit, Foreign Corporations Statement, Vendor Drug Free Workplace
Statement, and all Addenda issued prior to receipt of Proposals.
2. SPECIAL CONDITIONS
Any and all Special Conditions that may vary from the General Conditions shall have
precedence.
3. EXAMINATION OF CONTRACT DOCUMENTS AND SITE
Before submitting a Proposal, each Proposer must (a) visit the site to familiarize
themselves with the facilities and equipment that may in any manner affect cost, or
performance of the work; (b) consider federal, state and local laws, ordinances, rules
and regulations that may in any manner affect cost, or performance of the work, (c)
study and carefully correlate the Proposer's observations with the Proposal Documents;
and (d) notify the Purchasing and Contracts Manager or designee of all conflicts, errors
and discrepancies, if any, in the Proposal Documents.
The Proposer, by and through the submission of a Proposal, agrees that they shall be
held responsible for having examined the facilities and equipment; familiarized
themselves with the nature and extent of the work and any local conditions that may
affect the work to be done and the equipment, materials, parts and labor required.
4. SPECIFICATIONS
4.1 The apparent silence of the Specifications as to any detail, or the
apparent omission from it of a detailed description concerning any
point, shall be regarded as meaning that only the best commercial
practice is to prevail and that only material and workmanship of the
finest quality are to be used. All interpretations of the Specifications
shall be made on the basis of this statement.
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of Tamarac A-P,
Purchasing and Contracts Division
4.2 Any manufacturers' names, trade names, brand names, information
and/or catalog numbers used herein are for the purpose of
describing and establishing a general standard of quality,
performance and characteristics and are not intended to limit or
restrict competition. The Proposer may offer any brand, which
meets or exceeds the specifications for any item(s). If a Proposal is
based on equivalent products, indicate on the Proposal the
manufacturer's name and catalog number. Proposer shall submit
with their Proposal complete, descriptive literature and/or
specifications. The Proposer should also explain in detail the
reason(s) why and submit proof that the proposed equivalent will
meet the specifications and not be considered an exception thereto.
The determination of equivalency shall rest solely with the CITY. If
Proposer fails to name a substitute, it will be assumed that they are
bidding on and they will be required to furnish goods identical to
Proposal standards.
5. INTERPRETATIONS AND ADDENDA
If the Proposer should be in doubt as to the meaning of any of the Proposal Documents, is
of the opinion that the Conditions and Specifications contain errors or contradictions or
reflect omissions, or has any question concerning the conditions and specifications, they
shall submit a written request directed to the Purchasing and Contracts Manager or
designee for interpretation or clarification. Such request must reference the date of
Proposal opening and Proposal number and should be received by the Purchasing and
Contracts Manager or designee at least ten (10) calendar days before the date of the
formal opening of the Proposals. Questions received less than ten (10) calendar days prior
to the Proposal opening shall not be answered. Interpretations or clarifications in response
to such questions will be issued in the form of written addenda by certified mail, return
receipt requested, mailed to all parties recorded by CITY'S Purchasing and Contracts
Manager or designee as having received the Proposal Documents. The issuance of a
written addendum shall be the only official method whereby such an interpretation or
clarification will be made.
6. COSTS AND COMPENSATION (APPLICABLE TO PHASE II ONLY)
6.1 Costs and compensation shall be shown in both unit amounts and
extensions whenever applicable. In the event of discrepancies existing
between unit amounts and extensions or totals, unit amounts shall
govern.
6.2 All costs and compensation shall remain firm and fixed for acceptance
for nine (� calendar days after the day of the Proposal opening.
6.3 The costs and compensation proposed shall include all franchise fees,
royalties, license fees and other costs arising from the use by such
design, equipment and/or materials in any way involved in the work as
well as all costs of transporting and service to the required locations.
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of Tamarac Purchasing and Contracts Division
7. NON -COLLUSIVE AFFIDAVIT
Each Proposer shall complete the Non -Collusive Affidavit and shall submit the form with
the Proposal. CITY considers the failure of the Proposer to submit this document to be a
major irregularity and may be cause for rejection of the Proposal.
8. PUBLIC ENTITY CRIMES
A person or affiliate who has been placed on the convicted vendor list following a
conviction for public entity crime may not submit a bid on a contract to provide any goods
or services to a public entity, may not submit a bid on a contract with a public entity for the
construction or repair of a public building or public work, may not submit bids on leases of
real property to public entity, may not be awarded or perform work as a Consultant,
supplier, subconsultant, or consultant under a contract with any public entity, and may not
transact business with any public entity in excess of the threshold amount provided in
Section 287.017, for Category Two for a period of 36 months from the date of being placed
on the convicted vendor list.
9. CONFLICT OF INTEREST
The award of any contract hereunder is subject to the provisions of Chapter 112, Florida
Statutes. Proposers must disclose with their Proposal the name of any officer, director,
partner, proprietor, associate or agent who is also an officer or employee of CITY or any of
its agencies. Further, all Proposers must disclose the name of any officer or employee of
CITY who owns, directly or indirectly, an interest of five percent (5%) or more in the
Proposer's firm or any of its branches or affiliate companies.
10. PERFORMANCE BONDS AND INSURANCE
Prior to acceptance of bids (Phase II), the Successful Bidder shall submit performance and
payment bonds, certificates and/or policies of insurance in the manner, form and amount(s)
specified in the Special Conditions.
11. SUMMARY OF FORMS TO BE SUBMITTED WITH PROPOSALS
The following is a summary of documents, which should accompany the Proposal; but
must be provided within three (3) business days of the City's request to be considered
responsive.
a) Certification
b) Certified Resolution
c) Offeror's Qualification Statement
d) Non -Collusive Affidavit
e) Foreign Corporation Statement
f) Vendor Drug Free Workplace Statement
g) References
h) Proof of Insurance
14
City_ of Tamarac Purchasing and Contracts Division
12. SUBMISSION OF PROPOSALS
12.1 Proposals must be typed or printed in ink. Use of erasable ink is not
permitted. All corrections to prices made by the Proposer must be
initialed.
12.2 Proposals must contain a manual signature of the authorized
representative of the Proposer. Proposals shall contain an
acknowledgment of receipt of all Addenda. The address and
telephone number for communications regarding the Proposal must be
shown.
12.3 Proposals by corporations must be executed in the corporate name by
the President or other corporate officer accompanied by evidence of
authority to sign. The corporate address and state of incorporation
must be shown below the signature.
12.4 Proposals by partnerships must be executed in the partnership name
and signed by a partner, whose title must appear under the signature
and the official address of the partnership must be shown below the
signature.
12.5 Proposals shall be submitted at or before the time and at the place
indicated in the Request for Proposals and shall be submitted in a
sealed envelope (faxed proposals will not be accepted under any
circumstances). The envelope shall be clearly marked on the exterior
"RFI 04-07R, Design, Furnish S Install Audio Visual Equipment
for City Hall, Phase I", shall state the name and address of the
Proposer and shall be accompanied by any other required documents.
No responsibility will attach to the Purchasing and Contracts Office for
the premature opening of a Proposal not properly addressed and
identified.
12.6 In accordance with Chapter 119 of the Florida Statutes (Public
Records Law), and except as may be provided by other applicable
state and federal law, the Request for Proposal and the responses
thereto are in the public domain. However, the Proposers are
requested to identify specifically any information contained in their
Proposals which they consider confidential and/or proprietary and
which they believe to be exempt from disclosure, citing specifically the
applicable exempting law.
12.7 All Proposals received from Proposers in response to the Request for
Proposal will become the property of CITY and will not be returned to
the Proposers. In the event of Contract award, all documentation
produced as part of the Contract shall become the exclusive property
Of CITY.
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of Tamarac 1. Purchasing and Contracts Division
13. MODIFICATION AND WITHDRAWAL OF PROPOSALS
13.1 Proposals may be modified or withdrawn by an appropriate document
duly executed (in the manner that a Proposal must be executed) and
delivered to the place where Proposals are to be submitted at any time
prior to the deadline for submitting Proposals. A request for withdrawal
or a modification must be in writing and signed by a person duly
authorized to do so. Evidence of such authority must accompany the
request for withdrawal or modification. Withdrawal of a Proposal will
not prejudice the rights of an Proposer to submit a new Proposal prior
to the Proposal opening date and time. After expiration of the period
for receiving Proposals, no Proposal may be withdrawn or modified.
13.2 If, within twenty-four (24) hours after Proposals are opened, any
Proposer files a duly signed, written notice with CITY and within five (5)
calendar days thereafter demonstrates to the reasonable satisfaction
of CITY by clear and convincing evidence there was a material and
substantial mistake in the preparation of its Proposal, or that the
mistake is clearly evident on the face of the Proposal but the intended
correct Proposal is not similarly evident, then Proposer may withdraw
its Proposal and the Bid Security will be returned. Thereafter, the
Proposer will be disqualified from further bidding on the subject
Contract.
14. REJECTION OF PROPOSALS
14.1 To the extent permitted by applicable state and federal laws and regulations,
CITY reserves the right to reject any and all Proposals, to waive any and all
informalities not involving price, time or changes in the work with the
Successful Proposer, and the right to disregard all nonconforming, non-
responsive, unbalanced or conditional Proposals. Proposal will be
considered irregular and may be rejected, if they show serious omissions,
alterations in form, additions not called for, conditions or unauthorized
alterations, or irregularities of any kind.
14.2 CITY reserves the right to reject the Proposal of any Proposer if CITY
believes that it would not be in the best interest of the CITY to make an
award to that Proposer, whether because the Proposal is not responsive or
the Proposer is unqualified or of doubtful financial ability or fails to meet any
other pertinent standard or criteria established by CITY.
15. QUALIFICATIONS OF PROPOSERS
15.1 Each Proposer shall complete the Qualifications Statement and submit the
same with his Proposal. Failure to submit the Qualifications Statement and
the documents required thereunder with the Proposal may constitute
grounds for rejection of the Proposal.
15.2 As a part of the Proposal evaluation process, CITY may conduct a reference
16
16.
of Tamarac t, .
Purchasing and Contracts Division
check, which may include a credit check utilizing existing credit bureaus and
financial reporting agencies.
15.3 No proposal shall be accepted from, nor will any contract be awarded to, any
person, who is in arrears to CITY, upon any debt or contract, or who is a
defaulter, as surety or otherwise, upon any obligation to CITY, or who is
deemed irresponsible for unreliable by CITY.
15.4 CITY reserves the right to make a pre -award inspection of the Proposer's
facilities and equipment prior to award of Contract.
INSURANCE (PHASE II)
16.1 Proposer agrees to, in the performance of work and services under this
Agreement, comply with all federal, state, and local laws and regulations now
in effect, or hereinafter enacted during the term of this agreement that are
applicable to Proposer, its employees, agents, or SubProposers, if any, with
respect to the work and services described herein.
16.2 Proposer shall obtain at Proposer's expense all necessary insurance in such
form and amount as required by the City's Risk and Safety Manager before
beginning work under this Agreement. Proposer shall maintain such
insurance in full force and effect during the life of this Agreement. Proposer
shall provide to the City's Risk and Safety Manager certificates of all
insurance required under this section prior to beginning any work under this
Agreement.
16.3 Proposer shall indemnify and save the City harmless from any damage
resulting to it for failure of either Proposer or any SubProposer to obtain or
maintain such insurance.
16.4 The following are required types and minimum limits of insurance coverage,
which the Proposer agrees to maintain during the term of this contract:
Line of Business/ Coverage
Commercial General Liability
Occurrence Aggregate
$1,000,000 $1,000,000
Including:
Premises/Operations
Contractual Liability
Personal Injury
Explosion, Collapse, Underground Hazard
Products/Completed Operations
Broad Form Property Damage
Cross Liability and Severability of Interest Clause
Automobile Liability $1,000,000 $1,000,000
Workers' Compensation & Employer's Liability Statutory
Professional Liability (Errors and Omissions) $1,000,000
Insurance
17
of Tamarac t Purchasing and Contracts Division
16.5 The City reserves the right to require higher limits depending upon the scope
of work under this Agreement.
16.6 Neither Proposer nor any SubProposer shall commence work under this
contract until they have obtained all insurance required under this section
and have supplied the City with evidence of such coverage in the form of an
insurance certificate and endorsement. The Proposer will ensure that all
SubProposers will comply with the above guidelines and will maintain the
necessary coverages throughout the term of this Agreement.
16.7 All insurance carriers shall be rated at least A-VII per Best's Key Rating
Guide and be licensed to do business in Florida. Policies shall be
"Occurrence" form. Each carrier will give the City sixty (60) days notice prior
to cancellation.
16.8 The Proposer's liability insurance policies shall be endorsed to add the City
of Tamarac as an "additional insured". The Proposer's Workers'
Compensation carrier will provide a Waiver of Subrogation to the City.
16.9 The Proposer shall be responsible for the payment of all deductibles and
self -insured retentions. The City may require that the Proposer purchase a
bond to cover the full amount of the deductible or self -insured retention.
16.10 If the Proposer is to provide professional services under this Agreement, the
Proposer must provide the City with evidence of Professional Liability
insurance with, at a minimum, a limit of $1,000,000 per occurrence and in the
aggregate. "Claims -Made" forms are acceptable for Professional Liability.
16.11 The Successful Proposer agrees to perform the work under the Contract as
an independent Proposer, and not as a SubProposer, agent or employee of
CITY.
17. INDEMNIFICATION
17.1 GENERAL INDEMNIFICATION: To the fullest extent permitted by laws and
regulations, Successful Proposer shall indemnify, defend, save and hold
harmless the CITY, its officers, elected officials, agents and employees,
harmless from any and all claims, damages, losses, liabilities and expenses,
direct, indirect or consequential arising out of or in consequential arising out
of or alleged to have arisen out of or inconsequential arising of the products,
goods or services furnished by or operations of the Successful Proposer or
their subProposers, agents, officers, employees or independent Consultants
pursuant to the Contract, specifically including but not limited to those caused
by or arising out of (a) any act, omission or default of the Successful
Proposer and/or their subProposers, agents, servants or employees in the
provision of the goods and/or services under the Contract; (b) any and all
bodily injuries, sickness, disease or death; (c) injury to or destruction of
tangible property, including the loss of use resulting there from; (d) the use of
any improper materials; (e) a defective condition in any goods provided
18
of Tamarac Purchasing and Contracts_ Division
pursuant to the Contract, whether patent or latent; (f) the violation of any
federal, state, county or municipal laws, ordinances or regulations by
Successful Proposer, their subProposers, agents, servants, independent
Consultants or employees; (g) the breach or alleged breach by Successful
Proposer of any term, warranty or guarantee of the Contract.
17.2 The Successful Proposer shall pay all claims, losses, liens, settlements or
judgments of any nature whatsoever in connection with the foregoing
indemnifications including, but not limited to, reasonable attorney's fees
(including appellate attorney's fees) and costs.
17.3 CITY reserves the right to select its own legal counsel to conduct any
defense in any such proceeding and all costs and fees associated therewith
shall be the responsibility of Successful Proposer under the indemnification
agreement. Nothing contained herein is intended nor shall it be construed to
waive CITY's rights and immunities under the common law or Florida Statute
768.28 as amended from time to time.
18. WARRANTIES
18.1 Successful Proposer warrants to CITY that the consummation of the work
provided for in the Contract documents will not result in the breach of any
term or provision of, or constitute a default under any indenture, mortgage,
contract, or agreement to which Successful Proposer is a party.
18.2 Successful Proposer warrants to CITY that it is not insolvent, it is not in
bankruptcy proceedings or receivership, nor is it engaged in or threatened
with any litigation, arbitration or other legal or administrative proceedings or
investigations of any kind which would have an adverse effect on its ability to
perform its obligations under the Contract.
18.3 Successful Proposer warrants to CITY that it will comply with all applicable
federal, state and local laws, regulations and orders in carrying out its
obligations under the Contract.
18.4 All warranties made by Successful Proposer together with service warranties
and guaranties shall run to CITY and the successors and assigns of CITY.
19. NON-DISCRIMINATION AND EQUAL OPPORTUNITY EMPLOYMENT
During the performance of the Contract, the Successful Proposer shall not
discriminate against any employee or applicant for employment because of race,
religion, color, sex or national origin. The Successful Proposer will take affirmative
action to ensure that employees are treated during employment, without regard to
their race, creed, color, or national original. Such action must include, but not be
limited to, the following: employment, upgrading; demotion or transfer; recruitment
or recruitment advertising, layoff or termination; rates of pay or other forms of
compensation; and selection for training, including apprenticeship. The Successful
Proposer(s) shall agree to post in conspicuous places, available to employees and
applicants for employment, notices to be provided by the contracting officer setting
19
of Tamarac ۥ Purchasing and Contracts Division
forth the provisions of this nondiscrimination clause.
20. TAXES
Successful Proposer shall pay all applicable sales, consumer use and other similar
taxes required by law.
21. PERMITS, FEES AND NOTICES
Successful Proposer shall secure and pay for all permits and fees, licenses and
charges necessary for the proper execution and completion of the work. The costs
of all permits, fees, licenses and charges shall be included in the price Proposal,
except where expressly noted in the specifications requirement.
22. TERMINATION FOR CAUSE AND DEFAULT
In the event Successful Proposer shall default in any of the terms, obligations,
restrictions or conditions in any of the Proposal documents, CITY shall give written
notice by certified mail, return receipt requested to Successful Proposer of the
default and that such default shall be corrected or actions taken to correct such
default shall be commenced within ten 10 calendar days thereof. In the event
Successful Proposer has failed to correct the conditions of default or the default is
not remedied to the satisfaction and approval of CITY, CITY shall have all legal
remedies available to it, including, but not limited to termination of the Contract in
which case Successful Proposer shall be liable for all procurement and
reprocurement costs and any and all damages permitted by law arising from the
default and breach of the Contract.
23. TERMINATION FOR CONVENIENCE OF CITY
Upon seven (7) calendar days written notice delivered by certified mail, return
receipt requested, to Successful Proposer, CITY may without cause and without
prejudice to any other right or remedy, terminate the agreement for CITY's
convenience whenever CITY determines that such termination is in the best
interests of CITY. Where the agreement is terminated for the convenience of CITY,
the notice of termination to Successful Proposer must state that the Contract is
being terminated for the convenience of CITY under the termination clause and the
extent of termination. Upon receipt of the notice of termination for convenience,
Successful Proposer shall promptly discontinue all work at the time and to the
extent indicated on the notice of termination, terminate all outstanding subProposers
and purchase orders to the extent that they relate to the terminated portion of the
Contract and refrain from placing further orders and subcontracts except as they
may be necessary, and complete any continued portions of the work.
20
City of Tamarac Purchasi and Contracts Division
PZT-11111W1NU&I
CITY reserves the right to audit the records relating to this contract of Successful
Proposer at any time during the performance and term of the Contract and for a
period of three (3) years after completion and acceptance by CITY. If required by
CITY, Successful Proposer shall agree to submit to an audit by an independent
certified public accountant selected by CITY. Successful Proposer shall allow CITY
to inspect, examine and review the records of Successful Proposer at any and all
times during normal business hours during the term of the Contract.
25. ASSIGNMENT
25.1 Successful Proposer shall not assign, transfer or subject the Contract or its
rights, title or interests or obligations therein without CITY'S prior written
approval.
25.2 Violation of the terms of this paragraph shall constitute a breach of the
Contract by Successful Proposer and CITY may, at its discretion, cancel the
Contract and all rights, title and interest of Successful Proposer shall
thereupon cease and terminate.
21
of Tamarac - — Purchasing &Contracts Division
CONTACT INFORMATION
RFI 04-07R
Phase 1
Pre -qualification of Proposers
DESIGN, FURNISH & INSTALL AUDIO/VISUAL EQUIPMENT FOR CITY HALL
Please provide the name of a Contact person who shall have authority to negotiate on
behalf of your firm. Return this page along with your Technical Proposal.
Organization Name
Address
City/State/Zip Code
Contact Person
Telephone Number
Facsimile Number
E-mail Address
Receipt of Addenda
The receipt of the following addenda is hereby acknowledged.
Addendum No. , Dated
Addendum No. , Dated
Addendum No. , Dated
Name of Proposer:
22
City of Tamarac
t-. Purrhasing & Contracts Division
C«T1 ���9C�jl�C�7i1
"-:&71010I 1�iTiL�l•
We (1), the undersigned, hereby agree to furnish the items)/service(s) described in the
Invitation to Bid. We (1) certify that we(I) have read the entire document, including the
Specifications, Additional Requirements, Supplemental Attachments, Instructions to
Bidders, Terms and Conditions, and any addenda issued. We agree to comply with all of
the requirements of the entire Invitation To Bid.
Indicate which type of organization below:
INDIVIDUAL PARTNERSHIP CORPORATION ❑ OTHER❑
If "Other", Explain:
Authorized Signature
Title
Company Name
City/State/Zip
Fax Number
Name (Printed Or Typed)
Federal Employer I.D./Social Security No.
Address
Telephone
Contact Person
Page 1 of 1
Certification
City of Tamarac It Purchasing & Contracts Division
CERTIFIED RESOLUTION
I, (Name), the duly elected Secretary of
(Name of Corp.), a corporation organized and existing under the laws of
the State of , do hereby certify that the following Resolution was
unanimously adopted and passed by a quorum of the Board of Directors of the said corporation at
a meeting held in accordance with law and the by-laws of the said corporation.
"IT IS HEREBY RESOLVED THAT (Name)", the
duly elected (Title of Officer) of
(Name of Corp.) be and is hereby authorized to execute
and submit a Bid and/or Bid Bond, if such bond is required, to the City of Tamarac and such other
Instruments in writing as may be necessary on behalf of the said corporation; and that the
Bid, Bid Bond, and other such instruments signed by him/her shall be binding upon the said
corporation as its own acts and deeds. The secretary shall certify the names and signatures of
those authorized to act by the foregoing resolution.
The City of Tamarac shall be fully protected in relying upon such certification of the secretary and
shall be indemnified and saved harmless from any and all claims, demands, expenses, loss or
damage resulting from or growing out of honoring, the signature of any person so certified or for
refusing to honor any signature not so certified.
I further certify that the above resolution is in force and effect and has not been revised, revoked or
rescinded.
I further certify that the following are the name, titles and official signatures of those persons
authorized to act by the foregoing resolution.
NAME TITLE SIGNATURE
Given under my hand and the Seal of the said corporation this day of , 20
(SEAL)
By:
Secretary
Corporate Title
NOTE:
The above is a suggested form of the type of Corporate Resolution desired. Such form need
not be followed explicitly, but the Certified Resolution submitted must clearly show to the
satisfaction of the City of Tamarac that the person signing the Bid and Bid Bond for the
corporation has been properly empowered by the corporation to do so in its behalf.
Page 1 of 1 Certified Resolution
of Tamarac
& Contracts Division
OFFERORS QUALIFICATION STATEMENT
The undersigned certifies under oath the truth and correctness of all statements and of
all answers to questions made hereinafter:
SUBMITTED TO: City of Tamarac
Purchasing and Contracts Manager
7525 NW 88t" Avenue
Tamarac, Florida 33321
Company:
Contact Name:
Address:
City, State, Zip
Telephone No.
Fax No.
Check One
11 Corporation
F]Partnership
17 Individual
ElOther
1. State the true, exact, correct and complete name of the partnership, corporation,
trade or fictitious name under which you do business and the address of the place
of business.
The correct name of the Offeror is:
The address of the principal place of business is:
2. If Offeror is a corporation, answer the following:
a) Date of Incorporation:
b) State of Incorporation:
c) President's name:
d) Vice President's name:
e) Secretary's name:
f) Treasurer's name:
g) Name and address of Resident Agent:
Page 1 of 5 Offeror's Qualification Statement
City of Tamarac
Purchasing & Contracts Division
3. If Offeror is an individual or a partnership, answer the following:
a) Date of organization:
b) Name, address and ownership units of all partners:
c) State whether general or limited partnership:
4. If Offeror is other than an individual, corporation or partnership, describe the
organization and give the name and address of principals:
5. If Offeror is operating under a fictitious name, submit evidence of compliance with
the Florida Fictitious Name Statute,
6. How many years has your organization been in business under its present
business name?
a) Under what other former names has your organization operated?
7. Indicate registration, license numbers or certificate numbers for the businesses or
professions, which are the subject of this Bid. Please attach certificate of
competency and/or state registration.
8. Have you personally inspected the site of the proposed work?
FIYES ❑ NO
9. Do you have a complete set of documents, including drawings and addenda?
❑ YES [—] NO
10. Did you attend the Pre -Proposal Conference if any such conference was held?
F-1
YES [:] NO
Page 2 of 5 Offeror's Qualification Statement
of Tamarac it.
Purchasing & Contracts Division
11. Have you ever failed to complete any work awarded to you? If so, state when,
where and why:
12. State the names, telephone numbers and last known addresses of three (3)
owners, individuals or representatives of owners with the most knowledge of work
which you have performed and to which you refer (government owners are
preferred as references).
Name Address Teeeohone
13. List the pertinent experience of the key individuals of your organization (continue
on insert sheet, if necessary).
14. State the name of the individual who will have personal supervision of the work:
15. State the name and address of attorney, if any, for the business of the Offeror:
16. State the names and addresses of all businesses and/or individuals who own an
interest of more than five percent (5%) of the Offeror's business and indicate the
percentage owned of each such business and/or individual:
17. State the names, addresses and the type of business of all firms that are partially
or wholly owned by Offeror:
Page 3 of 5 Cfferor's Qualification Statement
:rimer
City of Tamarac
Purchasing & Contracts Division
18. State the name of Surety Company which will be providing the bond, and name
and address of agent:
19. Bank References:
Bank
Address
Teleahone
20. Attach a financial statement including Offeror's latest balance sheet and income
statement showing the following items:
a) Current Assets (e.g., cash, joint venture accounts, accounts receivable, notes
receivable, accrued income, deposits, materials, real estate, stocks and
bonds, equipment, furniture and fixtures, inventory and prepaid expenses):
b) Net Fixed Assets
c) Other Assets
d) Current Liabilities (e.g., accounts payable, notes payable, accrued
expenses, provision for income taxes, advances, accrued salaries, real
estate encumbrances and accrued payroll taxes).
e) Other Liabilities (e.g., capital, capital stock, authorized and outstanding
shares par values, earned surplus, and retained earnings):
21. State the name of the firm preparing the financial statement and date thereof:
22. Is this financial statement for the identical organization named on page one?
DYES F-] NO
23. If not, explain the relationship and financial responsibility of the organization whose
financial statement is provided (e.g., parent -subsidiary).
Page 4 of 5 Offeror's Qualification Statement
City of Tamarac
e--
Purchasing & Contracts Division
The Offeror acknowledges and understands that the information contained in response
to this Qualification Statement shall be relied upon by owner in awarding the contract
and such information is warranted by Offeror to be true. The discovery of any omission
or misstatement that materially affects the Offeror's qualifications to perform under the
contract shall cause the owner to reject the proposal, and if after the award, to cancel
and terminate the award and/or contract.
Signature
ACKNOWLEDGEMENT
OFFEROR'S QUALIFICATION STATEMENT
State of
County of
On this the day of , 20 _ , before me,
the undersigned Notary Public of the State of Florida, personally appeared
and
(Name(s) of individual(s) who appeared before notary)
whose name(s) is/are Subscribed to within the instrument, and he/she/they
acknowledge that he/she/they executed it.
WITNESS my hand and official seal.
NOTARY PUBLIC
SEAL OF OFFICE:
NOTARY PUBLIC, STATE OF FLORIDA
(Name of Notary Public: Print,
Stamp, or Type as Commissioned)
❑ Personally known to me, or
❑ Produced identification:
(Type of Identification Produced)
❑ DID take an oath, or
❑ DID NOT take an oath
Page 5 of 5 Offeror's Qualification Statement
City of Tamarac Purchasing & Contracts Division
NON -COLLUSIVE AFFIDAVIT
State of )
)ss.
County of )
being first duly sworn,
deposes and says that:
1. He/she is the , (Owner, Partner, Officer,
Representative or Agent) of , the Offeror
that has submitted the attached Proposal;
2. He/she is fully informed respecting the preparation and contents of the attached
Proposal and of all pertinent circumstances respecting such Proposal;
3. Such Proposal is genuine and is not a collusive or sham Proposal;
4. Neither the said Offeror nor any of its officers, partners, owners, agents,
representatives, employees or parties in interest, including this affiant, have in any
way colluded, conspired, connived or agreed, directly or indirectly, with any other
Offeror, firm, or person to submit a collusive or sham Proposal in connection with
the Work for which the attached Proposal has been submitted; or to refrain from
bidding in connection with such Work; or have in any manner, directly or indirectly,
sought by agreement or collusion, or communication, or conference with any
Offeror, firm, or person to fix the price or prices in the attached Proposal or of any
other Offeror, or to fix any overhead, profit, or cost elements of the Proposal price
or the Proposal price of any other Offeror, or to secure through any collusion,
conspiracy, connivance, or unlawful agreement any advantage against (Recipient),
or any person interested in the proposed Work;
5. The price or prices quoted in the attached Proposal are fair and proper and are not
tainted by any collusion, conspiracy, connivance, or unlawful agreement on the
part of the Offeror or any other of its agents, representatives, owners, employees
or parties in interest, including this affiant.
Signed, sealed and delivered in the presence of:
By
Witness
Witness Printed Name
Title
Page 1 of 2 Non -Collusive Affidavit
of Tamarac e.. Purchasing & Contracts Division
ACKNOWLEDGMENT
NON -COLLUSIVE AFFIDAVIT
State of Florida
County of
On this the day of , 20 , before me, the undersigned Notary Public
of the State of Florida, personally appeared
and
(Name(s) of individual(s) who appeared before notary)
whose name(s) is/are Subscribed to within the instrument, and he/she/they
acknowledge that he/she/they executed it.
WITNESS my hand
and official seal.
NOTARY PUBLIC
SEAL OF OFFICE:
NOTARY PUBLIC, STATE OF FLORIDA
(Name of Notary Public: Print,
Stamp, or Type as Commissioned)
❑ Personally known to me, or
❑ Produced identification:
(Type of Identification Produced)
❑ DID take an oath, or ❑ DID NOT take an oath
Page 2 of 2 Non -Collusive Affidavit
City of Tamarac
10 Purchasing & Contracts Division
FOREIGN (NON-FLORIDA) CORPORATIONS MUST COMPLETE THIS FORM
f�1�I,:L'�>r►�il�►�>i�l��>t��I�1:��1:�:Y>i=[y,il:�>i�I:��C�]
If your corporation is exempt from the requirements of Section 607.1501, Florida Statutes, YOU MUST
CHECK BELL W the reason(s) for the exemption. Please contact the Department of State, Division of
Corporations at (850) 245-6051 for assistance with corporate registration or exemptions.
607.1501 Authority of foreign corporation to transact business required.
(1)
A foreign corporation may not transact business in this state until it obtains a certificate of
authority from the Department of State.
(2)
The
following activities, among others, do not constitute transacting business within the
meaning of subsection (1):
❑
(a)
Maintaining, defending, or settling any proceeding.
❑
(b)
Holding meetings of the board of directors or shareholders or carrying on other activities
concerning internal corporate affairs.
❑
(c)
Maintaining bank accounts.
❑
(d)
Maintaining officers or agencies for the transfer, exchange, and registration of the
corporation's own securities or maintaining trustees or depositaries with respect to those
securities.
❑
(e)
Selling through independent contractors.
❑
(f)
Soliciting or obtaining orders, whether by mail or through employees, agents, or otherwise,
if the orders require acceptance outside this state before they become contracts.
❑
(g)
Creating or acquiring indebtedness, mortgages, and security interests in real or personal
property.
❑
(h)
Securing or collecting debts or enforcing mortgages and security interests in property
securing the debts.
❑
(i)
Transacting business in interstate commerce.
❑
Q)
Conducting an isolated transaction that is completed within 30 days and that is not one in
the course of repeated transactions of a like nature.
❑
(k)
Owning and controlling a subsidiary corporation incorporated in or transacting business
within this state or voting the stock of any corporation which it has lawfully acquired.
❑
(1)
Owning a limited partnership interest in a limited partnership that is doing business within
this state, unless such limited partner manages or controls the partnership or exercises the
powers and duties of a general partner.
❑
(m)
Owning, without more, real or personal property.
(3)
The list
of activities in subsection (2) is not exhaustive.
(4)
This
section has no application to the question of whether any foreign corporation is
subject to service of process and suit in this state under any law of this state.
Please check one of the following if your firm is NOT a corporation:
(1) ❑ Partnership, Joint Venture, Estate or Trust
(II) ❑ Sole Proprietorship or Self Employed
MOTE: This sheet MUST be enclosed with your bid if you claim an exemption or have checked I or II
above. If you do not check I or II above, your firm will be considered a corporation and subject to all
requirements listed herein.
BIDDER'S CORRECT LEGAL NAME
SIGNATURE OF AUTHORIZED AGENT OF BIDDER
Page 1 of T Foreign Corporations Statement
City of Tamarac .0 Purchasing & Contracts Division
VENDOR DRUG -FREE WORKPLACE
Preference may be given to vendors submitting a certification with their bid/proposal
certifying they have a drug -free workplace in accordance with Section 287.087, Florida
Statutes. This requirement affects all public entities of the State and becomes effective
January 1, 1991. The special condition is as follows:
IDENTICAL TIE BIDS - Preference may be given to businesses with drug -free
workplace programs. Whenever two or more bids that are equal with respect to price,
quality, and service are received by the State or by any political subdivision for the
procurement of commodities or contractual services, a bid received from a business that
certifies that it has implemented a drug -free workplace program shall be given
preference in the award process. Established procedures for processing tie bids will be
followed if none of the tied vendors have a drug -free workplace program. In order to have
a drug -free workplace program, a business shall:
1. Publish a statement notifying employees that the unlawful manufacture,
distribution, dispensing, possession, or use of a controlled substance is
prohibited in the workplace and specifying the actions that will be taken against
employees for violations of such prohibition.
2. Inform employees about the dangers of drug abuse in the workplace, the
business's policy of maintaining a drug -free workplace, any available drug
counseling, rehabilitation, and employee assistance programs, and the penalties
that may be imposed upon employees for drug abuse violations.
3. Give each employee engaged in providing the commodities or contractual
services that are under bid a copy of the statement specified in subsection (1).
4. In the statement specified in subsection (1), notify the employees that, as a
condition of working on the commodities or contractual services that are under
bid, the employee will abide by the terms of the statement and will notify the
employer of any conviction of, or plea of guilty or nolo contendere to, any
violation of chapter 893 or of any controlled substance law of the United States or
any state, for a violation occurring in the workplace no later that five (5) days
after each conviction.
5. Impose a section on, or require the satisfactory participation in a drug abuse
assistance or rehabilitation program if such is available in the employee's
community, by any employee who is so convicted.
6. Make a good faith effort to continue to maintain a drug -free workplace through
implementation of this section. As the person authorized to sign the statement, I
certify that this form complies fully with the above requirements.
Authorized Signature Company Name
Page 1 of 1 Drug -Free Workplace
City of Tamarac �• Purchasing & Contracts Division
REFERENCES
Please list government agencies and/or private firms with whom you have done business
during the last five years:
Your Company Name
Address
City State Zip
Phone/Fax
Agency/Firm Name:
Address
City State Zip
Phone/Fax
Contact Name
Agency/Firm Name:
Address
City State Zip
Phone/Fax
Contact Name
Agency/Firm Name:
Address
City State Zip
Phone/Fax
Contact Name
Agency/Firm Name:
Address
City State Zip
Phone/Fax
Contact Name
Agency/Firm Name:
Address
City State Zip
Phone/Fax
Contact Name
Page 1 of 1 References
ACORD CERTIFICATE OF LIABILITY INSURANCE I
DATE(MM/DD(YY)
PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND AI TER THE COVERAGE AFFORDED BY THE POL161ESBELOW
INSURERS AFFORDING COVERAGE
' INSURER A:
INSURER 9,
YOUR COMPANY NAME HERE INSURERC, Companies providing coverage
INSURER D.
INSURER E,
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGSREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
TYPE OF INSURANCE
POLICY NUMBER
POLICY EFFECTIVE
POLICY EXPIRATION
LIMITS
GENERAL LIABILITY
COMMERCIAL GENERAL LIABILITY
CLAIMS MADE OCCUR
EACH OCCURRENCE
$
Must Include General Liability
FIRE DAMAGE (Any one fire)
$
MED EXP (Any one persan
S
PERSONAL&ADVINJURY
$
GENERAL AGGREGATE
$
GEN'L AGGREGATE LIMIT APPLIES PER:
policy project loc
PRODUCTS - COMP/OP AGG
$
AUTOMOBILE
LIABILITY
ANY AUTO
ALL OWNED AUTOS
SCHEDULED AUTOS
HIRED AUTOS
NON -OWNED AUTOS
SAMPLE CERTIFICATE
GARAGE LIABILITY
ANY AUTO
AUTO ONLY - EA ACCIDENT
$
OTHER THAN EA ACC
AUTO ONLY: AGG
$
EXCESS LIABILITY
OCCUR CLAIMS MADE
DEDUCTIBLE
RETENTION $
EACH OCCURRENCE
$
AGGREGATE
$
S
$
WORKERS COMPENSATION AND
EMPLOYERS' LIABILITY
TATH-
OER
_LIMTU-
E.L. EACH ACCIDENT
$
E.L. DISEASE - EA EMPLOYEE
$
E.L. DISEASE - POLICY LIMIT
OTHER
Certificate must contain wording similar to what appears below
ESCRIPTION OF OF ONSIVEHICLFSIEXCq
T.k MM �1. Al�ll�"ICNAfwLY INS�IRD 1i1 RIN taN:IAI�d¢',
.. .., . �. .. ... ,.:::.c..,, n ,.}. ., ..,. v 1 .., Atlxd .ata 6..
UtK I II-IUA I It MULUtK ADDITIONAL INSURED; INSURER LETTER: GANGELLA I ION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
City of Tamarac IL $k DAYS WRITTEN
7525 NW 88th Avenue City Must Be Named as Certificate Holder LIFT,
Tamarac FL 33321
AUTHORIZED REPRESENTATIVE
ACORD 25-S (7/97) (DACORD CORPORATION 1988
Phase I Technical Proposal
_ Design, Furnish and Install
Audio Visual System for City Hall
Request for Information No. 04-07-R
M
Custom Fit, Inc.
4200-Q Lafayette Center Drive
Chantilly, VA 20151
703-378-8340
www.standardparts.com IR
0
•Y
Custom Fit, Inc. a custom fit from standard parts
Table of Contents
Cover Letter
1 Technical Proposal
1.1
Design Recommendations
1.2
List of Recommended Components
1.3
Technical Literature
1.4
Training Plan
1.5
Warranty Information
1.6
Florida References
2 Corporate Background and Experience
2.1 Key Personnel
2.2 List of Similar Projects
3 Proposed Schedule
4 Proposal Forms
f
Custom Fit, Inc.
a custom fit from standard parts
COVER LETTER
4200-Q Lafayette Center Drive, Chantilly, VA 20151 Phone: 703-378-8340
www.standardparts.com Fax: 703-378-8360
Custom Fit, Inc • a custom fit from standard parts
COVER LETTER
4200-Q Lafayette Center Drive, Chantilly, VA 20151 Phone: 703-378-8340
www.standardp.arts.com Fax: 703-378-8360
Custom Fit, Inc.
a custom fit from standard parts
November 19, 2003
Mr Keith Glatz
City Of Tamarac
Purchasing Office
7525 NW 88th Avenue Rm 108
Tamarac, FL 33321-2401
Re: RFI 04-07R
Dear Mr Glatz:
CFI is a small business. CFI is pleased to submit the attached technical proposal in
response to the referenced RFI.
We understand, accept, and agree to comply with all terms, conditions, and
requirements contained in the proposal documents. We acknowledge all 2
amendments. CFI hereby requests timely notice if it is not selected for award.
CFI cage code is 1JOV9. CFI DUNS number is 04-894-2408. CFI EIN is 54-1872976.
CFI SPIN number is 143007641.
If I can provide any additional information, please call.
Since ,
Rob. Head
Marketing Representative
Extension 224
rhead@standardparts.com
File: 954 724-2450/FL407.1
4425 Brookfield Corporate Drive, Suite 800, Chantilly, VA 20151 Phone: 703-378-8340
www.standardoarts.com Fax: 703-378-8360
Custom Fit, Inc. a custom fit from standard parts
1 TECHNICAL PROPOSAL
1.1 Design Recommendations
Custom Fit, Inc. ("CFI") is in the business of making systems work from standard parts. The audio visual
systems you are requesting may be built from such standard parts. In the next section, CFI presents its
list of recommended system components, but would like to briefly list some of the salient features of its
audio-visual systems installations.
Microphone Mixing
• Feedback Elimination
Echo Cancellation
Programmable Touch Panel Control
We invite you to review the following list of components, and would welcome an opportunity to further
elaborate our design capabilities in the next phase of your proposal process.
1.2 List of Recommended Components
Please see the following pages for the Proposed Equipment Schedule.
4200-Q Lafayette Center Drive, Chantilly, VA 20151 Phone: 703-378-8340
www.standardparts.com Fax: 703-378-8360
11/19/2003 City of Tamarac - Proposed Equipment Schedule
incur arrate.d'_.
tJ @STttn ArCpar3S:cnm
Group
Item
Qt
'Contains
: Description
yingnotes
Clarif
Council Chambers
1
1
1
Dalite Electric Screen:
I -
Professional Electrol 15' x 20'
Matte White Surface PN 81629
1
1
1
Low Voltage Screen Control
-
2
C�1
NEC Video Data Projector:
-
MT1065 3000 Lumens
3
11
1 Chief
RPA Series Mounting
-
Bracket
1
Chief GMA100 Adjustable
-
Extension Column and Ceiling
Y r:.
1
1
Plate
CFI Wallplate Interface: VGA,
-
4
Composite, S-Video and Audio
Connections
5
141
1
1 17" LCD Monitor NEC
-
Mitsubishi Model ASLCD71V
6!
1
1 Elmo Document Camera
-
Model: EV4400AF
7
1
1
_
JVC DVD Model: XVN44SL
-
81 C1
JVVC�VCR Model: HRS2902U
_
9 1 1
Crestron PRO2E Control
-
System
1,
Crestron 2 Way Wireless
-
!TouchPanel STX-1700C
1
Crestron Wireless TouchPanel"gM
-
r� ,1
Gateway STRFGWX
W:_.
I ,
�C2N-VEQ4
Crestron Volume Control Card
- -
p
.�. 1 iCrestron
Power Supply
-
_.._.._���,i sNPWS-75
1
Misc. Control System
Accessories
_
1 I1 `W 1 ! Extron Crosspoint Matrix -
Switching
_�T
1 1; Speaker System Mod -
-- 1 1(Shure MX412DC Desktop --
11
12
Microphone w/ 12 Gooseneck
�XLR (Always On, Press to
_.�__.__
C Mut2)
131
21 1 Wireless Lavalier Microphone -
Shure Model: LX1383C_
ystem
1; Wireless Handheld Microphone i -
System Shure Model:
C LX28858E
Custom Fit, Inc. Phone: 703-378-8340
4200-Q Lafayette Center Drive Fax: 703-378-8360
Chantilly, VA 20151 sales@standardparts.com
11/19/2003 City of Tamarac - Proposed Equipment Schedule
ON
15
2'
1 Gentner AP800 Microphone
-
Mixer/Echo Cancellation
1 Misc. Installation Accessories
16
1
(WallPlates, Interfaces,
Conduit, Cabling, Etc.)
OPT 15
1
JBL Control 28 Ceiling
Option to Add New
Speakers
'Speakers - 3
�OPT 2
Clusters
1 Mount Brackets_
1 To_a Amplifiers A512A
-
I�
EVOTE
OPT 1
1 Capabilities Can Also
EVOTE Option
be Added as an Option as an
Automated Council Voting
stem_
Main Conference Room
1 2 1NEC VT660K LCD Protector
'
_ -
1 Chief RPA Series Mounting
-
Bracket
N, 1 Chief CMA100 Adjustable
-
r;,� Extension Column and Ceiling
Plate
2 2 1 Dalite Electric Screens:
-
Cosmopolitan Electrol 5'x8'
Model 40798 w/ Custom Cut
'
f
1 Low VoltKe _Screen Control
3 1 VJVC DVD Model: XVN44SL
-
-
_
4 1 1,
JVC VCR Model: HRS2902U
— -
5 1 1
Crestron PRO2E Control
-
_ _ _System
' 1
Crestron 2 Way Wireless
-
TouchPanel STX-1700C
-
-� 1
restron Wireless TouchPanel
Gateway STRFGWX
I
Crestron Volume Control Card
-
'
C2N-VEQ4
I R,, 1
i
Crestron Power Supply
CNPWS-75
-
a'.
' 1
Misc. Control System
-
�
66 1 'Shure
MX692C Wireless
-
Boundary Microphones
7 �i
__--^------ _
T
—8
I
�LL1 Sony VIID100 PTZ Camera -
9
10,
1 JBL Control 28 Ceiling Option to Add New
Speakers Speakers - 3
Clusters
_-�
_—
101�
1 Ceiling Speaker Mounts
_ 1_Extron Crosspoint Switching
111
1 1'Toa Amplifier_A512A -
12 1, 1 Behringer Feedback Eliminator
-
Custom Fit, Inc. Phone: 703-378-8340
4200-Q Lafayette Center Drive Fax: 703-378-8360
Chantilly, VA 20151 sales@standardparts.com
11/19/2003 City of Tamarac - Proposed Equipment Schedule
3
13
11
11
Gentner AP800 Microphone
Mixer/Echo Cancellation
-
14
1
1
I Misc. Installation Accessories
I(WallPlates, Interfaces,
-
Conduit, Cabling, Etc.)
OPT
1
1
Elmo Document Camera
Document Camera
_
Model: EV4400AF
0 tion
_
Optional Ball Room
OPTw1
1
NEC Video Data Projector:
MT1065 3000 Lumens
Ball Room Option
OPT
1
1;CFI
p e Interface: VGA,
_
Ball Room Option
j
_
Composite, S-Video and Audio
Connections
OPTI
1
1
Dalite Electric Screen:
Ball Room Option
Cosmopolitan Electrol 9'x12'
1
1
Model 408188 w/ Custom Cut
Low Volta a Screen Control
Ball Room Option
OPTS
1
Misc. Installation Accessories
�(WallPlates, Interfaces,
Ball Room Option
Conduit, Cabling, Etc.)
Installation
1
1
1
11
1'Training
Installation Lot
(Lot)
-
i 3'
1 4
,
1
1
1
1
Programming (Lot) -�.
System Documentation
Custom Fit, Inc. Phone: 703-378-8340
4200-Q Lafayette Center Drive Fax: 703-378-8360
Chantilly, VA 20151 sales@standardparts.com
Custom Fit, Inc. a custom fit from standard parts
1.3 Technical Literature
Please see technical literature for the system components on the following pages.
4200-0 Lafayette Center Drive, Chantilly, VA 20151 Phone: 703-378-8340
www.standardparts.com Fax: 703-378-8360
Summary of Crestron PRO-2 architectural specifications are as follows.
Minimum control system requirements:
• Utilize a real time, event driven, multi -tasking, multi -threaded operating
system with a dual bus architecture.
• Utilize a Motorola Coldfire processor at no less that 257 MIPS.
• High speed processor shall communicate directly with Ethernet, control
ports and proprietary control network utilizing high-speed, parallel bus
infrastructure. Control processors that communicate via a serial bus shall
not be accepted.
• Control processor shall contain 36 MB of memory, with expansion up to
4GB supported via compact flash plug in cards (externally accessible/hot-
swappable).
• Control processor shall accept industry standard compact flash cards or
IBM microdrive plug-in cards, for program, web -page, or miscellaneous
file memory expansion, via a built-in compact flash card slot.
• Control processor shall utilize a FAT32 file structure.
• Support internal communications speed via two, independent
communications busses. First control bus speed shall be at least 40 mb/s,
second control bus speed shall be at least 300 mb/s.
• Control system shall be capable of firing all internal IR ports
simultaneously.
• Control System shall be fully compatible with Crestron RoomView multi -
system management software and other Crestron e-Control Power
Applications (i.e. e-Outlook, e-PowerPoint, etc.).
• Control System shall support the option of add -on single or dual Port
10/100 BaseT Ethernet Modules, via a direct processor 300 mb/s
communications bus/card-slot, that supports all of the following features:
✓ TCP/IP Communications
✓ DHCP and DNS Support
✓ 802.11b and Bluetooth Compatibility
✓ Native Email Client
✓ Remote Diagnostics
✓ Remote Program Loading and Administration
✓ Built -In Web Server
✓ FAT32 File System for easy data management
✓ SSL security plug in
✓ Native NAT/Fire-Wall/Router w/dual port option
✓ PDA Integration and Control, XPanel PDA - Pocket PC 2002
✓ WebTablet Integration and Control — Microsoft Tablet PC
✓ Self Generating Executable GUI, XPanel EXE — Microsoft Family of
OS
✓ Self Generating ActiveX powered IE Integration and Control, XPanel
IE
✓ Self Generating Java powered Web Integration and Control
• Support user assigned or dynamic IP address.
• Full API (Applications Interface) directly to control system via TCP/IP for
integration with Visual Basic, C++, Java, etc. applications. API support
through included Crestron ActiveX module and/or Crestron Dynamic Link
Library (.DLL).
• Control system shall include a 2 line by 40-character front panel LCD
communication center/display, along with 10 programmable function hard
buttons. Display and buttons shall provide the following information
without the use of a computer:
- View control program (name, date, creator).
- Manually control any function (I/0, relays, etc).
- Report Crestron network devices.
- Report error messages.
- User definable functions — program LCD menu with dealer name,
telephone number, control functions (use like a touch panel).
• Front panel LED display panel for status indication of every port and card
slot.
• Patent pending Network Analyzer to continuously monitor the integrity of
the Cresnet network for wiring faults, marginal communication
performance, network errors — all information is viewable.
• Integrated three slot card cage to support any mix of control cards for IR,
RS-232/422/485, relay, digital I/0, analog input, volume, MIDI, and more
• Internal 75W 110/220V 24VDC power supply.
• Front and rear programming ports.
• Support RS-485 token passing network with data communication for a
minimum distance of 5000 feet.
• Allow proprietary network expansion via 4 RS-232 ports or Ethernet Port
that allow high-speed network acceleration
• Support a minimum of 253 proprietary network devices simultaneously.
• Support direct communication to LAN based thin servers by same
manufacturer
• Control system shall support object -oriented logic based programming
language and a C-like language programming language. Both
programming types are supported to run simultaneously and integral to
each other.
• Control system manufacture shall supply Windows -based graphical
programming software for drag and drop object oriented programming for
the control system operation.
• Control system manufacture shall provide Windows -based graphical
programming software, which is self -documenting in that it generates a
symbolic flow diagram printout from the system program.
• The control system shall support a variety of wireless communication
modes, including one-way and two-way radio frequency and infrared
transmission.
• The control system shall include the following hardware configuration:
• Eight IR/serial/1-way RS-232 ports.
• Eight digital/analog I/O ports — TTL In/Out and analog inputs 0-
1oV.
• Eight isolated low -voltage relays -- 30VDC @1A.
• Six 2-way RS-232/422/485 ports.
• One High-speed, 300 mb/s card slot.
• One compact flash memory upgrade slot.
• Three control card slots.
• Cresnet network interface.
• Front and rear programming ports.
• Two line by 40-character LCD communications center w/10-
buttons.
• Patent pending Network Analyzer.
• 75W 110/220VAC Internal Power Supply.
• 19" rack mount or shelf mounted chassis (removable rack ears).
SuMMary of M-1700C f two-way wireless touchRangl)
hi I gRggifications areas f II w:
• Touchpanel shall be an integrated unit. A separate touchpanel box and
touch
display unit shall not be accepted.
• Touchpanel must have a minimum resolution of 320x240 pixels; lower
resolutions shall not be accepted.
• Touchpanel shall have a 5.7" active matrix LCD display with 64,000-color
palette and 16 bit non -palette graphics. Passive matrix displays or touch
panels with less than a 64,000 color palette, and not supporting 16 bit
non -palette graphics, shall not be accepted.
• Touchpanel and associated programming tools, by same manufacturer,
shall provide a native/onboard graphic library supported by a Synapse
image rendering algorithm feature, which shall provide for improved/high-
resolution graphics (such as native anti-aliased 3D buttons, graphics, and
text, with embossed, beveled and fringed features) without the aid of 3rd
Party graphic development software.
• Touchpanel must support a minimum of 200 modes for each button.
Touchpanels
with fewer than 200 modes available shall not be accepted.
• Touchpanel must support at least 1000 discrete button channels.
Touchpanels that
do not support 1000 or more button channels shall not be accepted.
• Touchpanel must support memory of 4MB for flash and 8MB for SDRAM.
Touchpanels supporting less than said memory shall not be accepted.
• Touchpanel must support graphic animation on a variety of object styles.
Touchpanels that are not capable of animation display shall not be
accepted.
• Touchpanel shall ten tactile buttons that are programmable and
engraveable.
• Touchpanel must be RF (radio frequency), in nature.
• Touchpanel's RF transmitter and receiver must be in the 400 MHz range.
Touchpanels using frequencies outside the 400MHz range shall not be
accepted.
• Touchpanel must be capable of transmitting to a receiver up to 50 feet.
• Touchpanel RF wireless communication between touchpanel and control
system must be 2-way/bi-directional, to give true feedback based on
actual condition of controlled device.
• Touchpanel must utilize rechargeable NiMh batteries.
Touchpanels utilizing NiCad batteries shall not be accepted.
• Touchpanel must be capable of transmitting while charging, if batteries
are depleted. Touchpanel must include charging station.
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VISUAL PRESENTER
The Visual Presenter incorporates the latest in high technology &
user friendly control level and the most convenient way of use.
• 18x optical powered zoom with Auto focus/ids
• Digital image magnification and scrolling
• Max. 420x310mm (16.5x12.2") wide shooting area
• More than 470 TV lines high resolution & better than 48dB S/N
• Built -In baselight for transparency/slide film viewing
• Twin upper lighting unit for even and bright illumination
• Operation via front panel, wireless remote control (supplied), mouse (supplied) or RS-232C terminal
• 5" LCD monitor (optional) attachable a
• Audio Input/output and microphone input
• Auto/push-set white balance control,
• Nega/posi, color/B&W conversion
• Internal/external sync
• OSD (on screen display) control
• Flat stage body with foldable camera arm and carrying handle
All these in one model - EL.MO EV-4400AF
VISUAL PRESENTER EV-4400AF
SPECIFICATIONS
Image 'pick-up'device : :
1/3" IT CCD 410,000 pixels
Resolution (Horizontal) ,'
More than 470TV lines
SIN ratio
More than 48dB
Lens: Zooming :
:' F No
f "(mm)•
18x zoom
2.1-2.4
4.7-84.6
Close-up lens `
Built-in (one -touch flip on -off)
Shooting area (VxH)
420x310mm - 26x20mm (16.5"02.7-1.0"x0.8")
Head rotation (front -rear)
Built-in (245')
Iris,
Auto (with level adjustment)
Zooming
Powered
Electronic zooming
Provided
Focusing
Auto focus/Powered focus
White balance
Auto/Push-set
Nega./Posi. conversion
Provided
Color/B&W selection
Provided
Edge enhancement
Provided
Enlargement of the image .
Yes (Image from internal camera only)
Scroll
Yes (Image from internal camera only)
On screen display
Provided
Sync, system
Internal/External (Horizontal & Vertical)
Input selection
Intemal/AV1/AV2
Composite video output
2 (One each of BNC & RCA connectors)
S-Video output
1 (Mini DIN 4 pin connector)
Audio output
Stereo (RCA connectors)
Microphone input
Provided
Composite video input
x2
S-Video input
x2
Audio input
x2 (stereo)
Upper lighting unit
Built-in (6W x2)
Baselight
Built-in
DC12V output
Provided (for optional LCD monitor)
Wireless (IR) remote control
Supplied
Mouse control
Supplied
Communication
RS-232C
Flat stage
Provided
Carrying handle
Built-in
Weight
10 kgs (22.1lbs)
Power source
AC120V 60/501-1z
Power consumption
0.5A
Note : Dimensions and weight are approximate.
Design and specifications are subject to change without prior notice.
4210w ELMO CO., LTD.
6.14, Meizen-cho, Mizuho-ku,Nagoya,467-8567 Japan E-mail:foreign-div@elmo.co.jp
ELMO Mfg. Corp.
1478 Old Country Road,
Plainview, NY 11803-5034, U.S.A.
Tel. 516.501.1400 Fax. 516-501.0429
E-mail:elmo@elmousgi.com
Web: http://www,elmouto.corn
ELMO Canada Mfg. Corp.
44 West Drive, Brampton,
Ontario, L6T 3T6, Canada
Tel. 905-453-7880 Fax, 905-453-2391
E-maitinfo@elmocanada.com
Web: http://www.elmocansda,com
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ELMO CO., LTD.(Head Office and Factory)'s 4MS/EMS has been registered to
ISO9001 & ISO 14001.
ELMO (Europe) G.m.b.H.
Neanderstr 18,
40233 Dusseldorf, Germany
Tel. 0211-376051-53 Fax, 0211-376630
E-mail:elmoeurope@AOL.corn
WatLhttp://www,elmo.do
E01011 Printed in Japen(A)10/2001
NEC -Mitsubishi Electronics Display I Product Series » Accuaync Luj i I v t venue t✓aoin... rage i ui .3
Prods€Cts NEC » P'roduct' `cries ,$ AccuSync L.C.D71V (White
Cabinet) Dctaded Specifice€t:ior's
AccuSync LCD71V (White Cabinet) Detailed Specifications
« Back
i.:
Active Display Area:
Horizontal: 13.3 inches / 337.9 mm
Vertical: 10.6 Inches / 270.4 mm
(Dependent upon signal timing used)
Contents of Packaging
User's manual, Power cord, Setup Sheet
Current Rating:
0.75 A @ 100 - 120 V / 0.4 A @ 220 - 240 V
i
Dimensions:
Net (with stand):
14.9 in. (W) x 15.1 in. (H) x 7.6 in. (D)
379 mm (W) x 383 mm (H) x 193 mm (D)
Net (without stand):
14.9 In. (W) x 13.4 in. (H) x 2.5 in. (D)
379 mm (W) x 340 mm (H) x 64 mm (D)
Gross:
16.7 in. (W) x 17.9 in. (H) x 5.5 in. (D)
424 mm (W) x 454 mm (H) x 139 mm (D)
Display Colors:
Over 16,000,000
(Dependent upon display card used)
Input Video Signal:
ANALOG: 0.7 Vp-p/75 Ohms Positives
LCD Module:
17-Inch (17" viewable image size),
active matrix, thin film transistor (TFT),
liquid crystal display (LCD), 0.264 mm dot
pitch, 250 cd/m2 white luminance - typical,
450:1 contrast ratio - typical, 16ms response time
Limited Warranty:
3 Years Parts and Labor, including Backlight
Select a product
NEC
http://www.necmitsubishi.coin/products/home/DetailedSpecs.cfin?product_id=318&divis... 1 1/ 19/2003
NEC -Mitsubishi Electronics Display I Product Series » AccuSync LUJJ / 1 v t WmTe uwin... ra8c IL U1 j
Operating:
Temperature: 5°C to 350C / 41°F to 95°F
Humidity: 30% to 80%
Altitude: 3,658 m / 12,000 Feet
Power Consumption:
On: 38.4W
Power Savings Mode: 3W
Power Management:
VESA DPMS
Power Supply:
AC 100-120/220-240 V
Recommended Resolution:
1280 x 1024 @ 60 Hz
Regulatory Approvals:
UL/C-UL or CSA, TUV/GS, Energy Star, CE, FCC
Class B/Canadian DOC, TUV/Ergonomie,
Windows 2000/XP, MPRII / MPRIII, PCT, C-Tick,
TCO 99, PCBC/B-mark
Resolutions Supported:
720 x 400* at 70 Hz
640 x 480* at 60 Hz to 75 Hz
800 x 600* at 56 Hz to 75 Hz
832 x 624* at 75 Hz
1024 x 768 at 60 Hz to 75 Hz
1152 x 864 at 70 Hz to 75 Hz
1280 x 1024 at 60 Hz to 75 Hz
NOTE: Some systems may not support
all modes listed.
Signal Cable:
15 pin D-SUB
Storage:
Temperature: -10°C to +60°C / 140F to 140OF
Humidity: 10% to 850/b
Altitude: 12,192 m / 40,000 Feet
Sync:
Seperate sync: TTL Level
Horizontal sync: Posltve/Negative
Vertical sync: Positive/Negative
Synchronization Range (Automatic):
Horizontal: 31.5 kHz to 81.1 kHz
Vertical: 56.0 Hz to 75.0 Hz
Tilt / Swivel:
Swivel: none
Tilt: Up: 300 / Down: -50
VESA Hole Configuration Spec.
100mm x 100mm
http://www.necmitsubishi.com/products/home/DetailedSpecs.efin?product id=318&divis... 11/19/2003
NEC -Mitsubishi Electronics Display I Product Series » AccuSync LCLY/ 1 V (white Cabin... rage s or s
Viewing Angle:
Vertical: 1400 (Left/Right: 700)
Horizontal: 1200 (Up/Down: 600)
Weight:
Net: 10.1 lbs. / 4.6 kg
Net (without stand): 8.8 lbs. / 4.0 kg
Shipping; 13.7 lbs. / 6.2 kg
Products by Size
CRT
LCD
15Inch
15Inch
17Inch
17lnch
19Inch
18Inch
21Inch
19Inch
22Inch
20Inch
21 Inch
30 Inch
40 Inch
Also See:
Products by Application
Corporate / Enterprise
General Business
Educational
Home Use
Professional Graphics /
CAD
Small Office / Home
Office
U.S. Federal
Government
Products by Families
Ambix / Ambix+ Family
NEC Accessories
Non -Current Products
NEC
SpectraView Family
SuperBright Family
Thin -frame LCD Family
Ultra -thin -frame
Professional LCD
Products by Series
CRT
2002 MultiSync@ FE
Series
AccuSyncTM Series
MultiSync@ FE+ Series
MultiSync@ FP Series
MultiSync@ Series
LCD
Accu5yncTm LCD Series
MultiSync@ 65 Series
LCD
MultiSync@ LCD Series
MultiSync@ LCD Touch
Series
NEC LCD15 Series
n Non - Current Products
* CRT Matrix [PDF]
» LCD Matrix [PDF]
NEC - Mitsubishi Electronics Display Innovates, produces and delivers high -quality, competitively priced
visual display products that help It's wide range of customers see their digital world more clearly.
Webmaster Contact I Terms of Use I Privacy Policy I Trademark List E _
f17
Co;:)yPight 2..002 NEC -Mitsubishi Electtonics Display of America, .Inc.
http://www.neemitsubishi.com/products/home/DetailedSpees.cfm?product_id=318&divis... 11/ 19/2003
AP800 Audio Con erencing System
The Audio Perfect' 800 (AP800) provides high -quality
audio for conferencing applications. The AP800 contains
Distributed Echo Cancellation® (DEC) technology, micro-
phone mixing, audio processing, and matrix mixing —all
in a single rack unit system.
DEC technology is vastly superior to system -wide
echo cancellation because it eliminates the gating and
audio processing problems that continually hamper such
systems. DEC results in highly reliable, clear, transparent
audio for use in the most demanding environments.
Each of the unit's eight mic/line inputs and fourauxiliary
line inputs can compensate for loud or soft voices using
automatic gain control (AGC). It also offers channelized
equalization for continuous cut or boost as well as high-pass
filtering to reduce unwanted low -frequency noise.
The AP800 provides extreme flexibility for your
applications. Each unit provides eight microphone/line
inputs, four auxiliary line -level inputs, and 12 auxiliary
line -level outputs. These outputs are ideal for audio
sources such as codecs, AP10 telephone interfaces, external
PAs, sound reinforcement, VCRs, and CD players.
For conferencing applications where you need signifi-
cant microphone coverage or multiple telephone line con-
ferencing, up to eight AP800 units and 16 AP10 units can
be linked together using ClearOne's high speed G-Link
Applications
(:ktr1:'t!'`L`C"C, �pt'iPSePiy" fi�lit+7C".
digital network bus. All G-Linked devices can be con-
trolled and upgraded via a single RS-232 connection.
Set-up and configuration are simple and can be
accomplished in one of two ways: 1) Using the AP800's
front panel and LCD display, or 2) Via ClearOne's
AP -Ware" configuration software on a connected PC.
When any of the six available presets are customized, you
can access them on the fly from a remote touch panel
(such as AMX or Crestron), a custom control device, or
the unit's front panel.
• ®a® J AP80o___ _, ,- 1, " 7
The APF00 provides eight mic/line inputs, four
hnPb level inputs, roil 12 line -level outputs.
Fealt.! m-, and i'e:nofits
• Truly linkable - -the AP800, via the G-Link high-speed
digital bus, allows for system expansion to accommodate
applications requiring up to 64 microphones. All system
parameters (gating, NOM, chairman override, PA
adaptive, etc.) are linked and function as one system.
• All eight inputs incorporate automatic gain control
(AG0—to compensate for loud or soft voices.
• Matrix —allows for simple routing customization for a
wide variety of applications and individual customer
requirements.
• Easy "plug and play" echo cancellation —easy to pro-
gram, and maintain.
• On -the -fly configuration changes --six configurable pre-
sets can be accessed from a touch panel, custom control
device, or the front panel.
• Full -duplex audio —for clean, transparent audio.
• One rack unit performs the function of several external
audio devices — audio functions are designed to work
together as a complete audio conferencing system.
• AP -Ware software —an advanced, reliable configuration
system that makes programming the AP800 simple.
N--7 7-- 7 n r�-7, I—r M �I r - -7
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I�flf �II��1I�1f III III« I�l%tl�I�f
Specifications
Dhnensions (Lx,DxHi
17,25" X 10.25" X 1.75"
43.8 x 26 x 4.5 cm
Weight
7 ib/4,5 kg dry
12 Ib/5.9 kg shipping
Operating Tomperatuto
32-1000 F/0-38° C
Humidity
15% to 80%, non -condensing
Power 'Input. Range
Auto -adjusting
100-240VAC; 50/6OHz
Pm&,cr Can.suml.'it loi!
30W typical
G-Link In/Out.
Proprietary Network
RJ-45 (2), 38.4kbps,
110kQ impedance
Category five twisted -pair cable
20' (6 meters) maximum cable length
between any two Audio Perfect
products
RS-232
DB-9 female
9,600 (default)/19,200/38,400
baud rate; 8 bits, 1 stop, no parity
Hardware flow control on (default)/off
Coil trol;°St'atlr
DB-25 female A/B (2)
Inputs A/B: active low (pull to ground)
Outputs A/B: Open collector, 40VDC
max, 40mA each
+5VDC pins (2) (300mA
over -current protected)
i`r ic,!Linc, Inputs 18
Push -on terminal block, balanced,
bridging
Impedance: 5kQ
Nominal Level: adjustable-55dBu,
•25dBu, OdBu
Maximum Level:-33dBu, -4dBu,
+20dBu
Echo Cancellation: 120ms tail time
(works with 12dB of room gain)
Phantom Power: 24V, selectable
line Inpn,' A D
Push -on terminal block, balanced,
bridging
Impedance: >20kQ
Nominal Level: OdBu
Maximum Level: 19dBu
+out; uls 1 1.2
Push -on terminal block, balanced
Impedance: 500
Nominal Level: OdBu
Maximum Level: 19dBu
/a,l3;iiC I•�!:I t;l!"I'l"11;'It'.ra
Conditions: Unless otherwise specified,
all measurements are performed with
a 22Hz to 22kHz BW limit
(no weighting).
Frequency Response: 20Hz--15kHz
±2dB
Noise (EIN):-125dBu, 15kHz BW,
max gain, Rs=1500
THD+N: C0.1%
SNR: 65dB re OdBu
Dynamic Range: 85clB
Approvals
FCC, CSA, CE
Matrix Mixing Parivnoteis
12x12 matrix
Auto rv"i E' P,'11aP1VA0r5
Number of Open Microphones (NOM)
PA Adaptive Mode
First Mic Priority Mode
Last Mic Mode
Maximum # of Mics Mode
Ambient Level
Gate Threshold Adjust
Off Attenuation Adjust
Hold Time
Decay Rate
rr'iicrophono Input CenfiL lirnmon
Input Gain Adjust
Mic or Line Level
Phantom Power on/off
Echo Cancellation on/off
Mute on/off
Chairman Override on/off
High Pass Filter
EQ Adjust
AG C on/off
Auto Gate/Manual Gate/Gate override
Adaptive Ambient on/off
AP -Ware
ClearOne Communications -- 1825 Research Way, Salt Lake City, UT 84119 -- 1-800-945-7730 -- vNm.clearon,%com
m 2002 ClearOne Communications, Inc. All rights reserved. Information in this document subject to change without notice. 802.150.001 Revision 2.0
I for' a widg variety of
Integrated Six Channel Mixer/
Amplifiers for paging, music distribu-
tion and messaging -on -hold.
Proven TOA Quality and Reliability
Engineered for High Performance with
wide frequency response, very low
noise and distortion, and excellent
output regulation.
Three Models:
A-503A (30 W), A-506A (60 W),
A-512A (120 W)
25 V, 70 V and 4 Ohm Transformer -
Isolated Speaker Outputs with screw
terminal connector and protective
cover plate.
Two Low Impedance Microphone
Inputs, balanced, transformer -isolated
with XLR-F connectors and switchable
phantom power.
Three Auxiliary Line Inputs, unbal-
anced with RCA connectors
Hi-Z Mic/Phono Input (switchable),
unbalanced with RCA/screw terminal
connectors
Optional Module converts Inputs 3 & 4
to low impedance microphone inputs
with XLR-F connectors.
External Mute Terminals for switch
closure override of Inputs 3.5 with
adjustable mute depth.
Individual Channel and Master Volume
Controls
Remote Mic Volume Terminals
(Input 2) for control with an external
10k ohm linear -taper potentiometer.
Bass/Treble Tone Controls
Insert Jacks for connecting external
signal processor.
Booster and Tape Outputs for connect-
ing external mixer, amplifier or record-
ing device.
+24 VDC Input for connection to exter-
nal power source.
Rear Panel AC Convenience Outlet for
powering external equipment.
Over -current and Thermal Protection
Circuitry prevents potential damage
from overload, short-circuit and over-
heating.
Optional Rack -Mount Kit
UL / cUL Listed
Five Year Warranty
No Text
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JBL Incorporated, 8500 Balboa Boulevard, P.O. Box 2200, Northridge, California 91329 U.S.A.
Technical Manual
JBIL CONTROL 28
SPECIFICATIONS
ACOUSTIC & ELECTRICAL
SPECIFICATIONS:
• Nominal Impedance:
8 ohm
• Power Capacity:
175W Continuous Program
• Frequency Range:
55 Hz to 20 kHz (-10 dB)
• Sensitivity:
92 dB SPL"
• Crossover Frequency:
2.8 kHz
SYSTEM COMPONENTS:
• Cabinet:
Not For Sale
• Grille:
128-00173-60
• Low Frequency
200mm (8 in.) Cone
Transducer:
Transducer (124-58001-00)
• DC Resistance:
5.3 ohm t5% Copper Wire
•1 Watt (2.83 V RMS) @ 1 Meter
SYSTEM COMPONENTS: (contd)
• High Frequency
25mm (1 in Polycarbonate
Dome Tweeter (123%002-00)
Transducer:
• DC Resistance:
5.0 ohm t5% Copper Wire
• Crossover Network:
129-20020-01
AURAL SWEEP TEST SPECIFICATIONS:
A. System Aural Sweep Test:
7.0V Input, 20 Hz to 20 kHz
B. L.F. Aural Sweep Test:
7.OV Input, 20 Hz to 1.2 kHz
C. H.F. Aural Sweep Test:
2.83V Input, 2 kHz to 20 kHz
PHYSICAL SPECIFICATIONS:
• Enclosure Dimensions:
375mm x 275mm x 215mm D
(15.0 x 11.0 x 8.5 in. D)
• Shipping Weight:
31 lbs. (14 kg.) (in Pairs)
(Net Weight 1$ lbs. Each)
WARRANTY INFORMATION:
• Refer to Warranty Statement packed with each product
WIRING DIAGRAM
p + BLUE
Speaker,
Higgh Freq
123-10002-00
BLK
0
A 0 Network
129-20020-01
Speaker,
Low Freqq
124-58061-00
+
o O
RED
BLK
+ 2 Amp
Slow Bbw
Pico Fu6B
+�3oos
SCHEMATIC CONTROL 28 (129-20020-01)
t
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*T"
4R
4
BLUE +
SK3
SK3 C1 R3
5
214
M.F.
INPUT
I I 123-10002.00
4000H II
II BLK
RED +
L2
1mH5
L.F.
124.58kl-00
C2
SpF
BLK
NOTE: INDIVIDUAL PARTS FOR THE ABOVE CROSSOVER ARE NOT AVAILABLE.
A COMPLETE REPLACEMENT ASSEMBLY SHOULD BE ORDERED
SK3 LAMP
IS AVAILABLE SEPARATELY.
11.02
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co
J
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Z
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JBL CONTROL 28
COMPONENT EXPLODED VIEW
Screw (4)* Enclosure Plate
Network �A� 888-00025-00
129-20020-01
Screw (4)*
. . 0 • ' Pivot
888-00026-00
Gasket "•
° (Ref)
° a �
° QLe% .
Grille Assy
128-00173.60
I '- - Screw (2)*
Blank Logo (Black)
Loggo 950-00005-BK
959-00005-00 _ I
Blank Logo �I
(White)
950-00005-WH
Hex Wrench
885-00039-00
6mm x 7
Screw (4)*
e---,
Screw (4)*
Speaker, Low Freq
124 58001-00
r
*Hardware Kit
179-00005-00
Custom Fit, Inc. a custom fit from standard parts
1.4 Training Plan
Custom Fit, Inc. ("CFI") recognizes there are different levels of users, and training should be tailored for
the specific audience. Therefore, CFI proposes a menu of training options comprised of two levels of
training, which the users may select as they see fit. The training sessions available for this system are:
• Basic Operator Training
• Administrator Training
A brief description of each of these training options is available below. The specific content for each of
the training levels will be presented to the user for approval prior to its delivery.
Basic Operator Training
This is a one -hour class for up to eight (8) people who will be the users of the systems. This training will
give users an understanding of basic operating procedures. Furthermore, this training will be offered
during three working shifts to accommodate the 24-hour operation of the facility.
Administrator Training
This is a two-hour class for up to four (4) people who will be the administrators of the systems. This
training will give administrators an understanding of standard maintenance issues and a more thorough
understanding of the features and benefits of the systems.
1.5 Warranty Information
The actual warranty on the equipment will vary, based upon manufacturer's warranties and contract
requirements. In the final analysis, CFI is the responsible party for assuring complete warranty coverage.
Trained personnel, either from CFI directly or from a local service technician, will perform actual on -site
service.
CFI understands that the end user may not always understand if a component is broken or if the real
problem lies elsewhere. This is the purpose of CFI's warranty escalation procedures. This approach
requires that all service questions commence with a call to our "800" number or an email to our service
department. Such an approach allows for an initial screening of the problem so as to differentiate
between a broken system and a misunderstanding of software operations.
Because distance may be a factor, both in terms of installation and support, CFI has developed a number
of options that allow for quick and complete responses to a customer's problems.
• Telephone conferencing remains one of the best solutions for analyzing problems are arriving at
either a solution or a plan of attack.
• Video conferencing has become another option. If necessary, CFI can provide a Vigo video
conferencing unit to allow the end user, his technicians and CFI personnel to talk "face-to-face."
• A third option is the use of a dial -in "modem" maintenance. Many of the components used in the
modern audio -video installation allow for remote program and trouble -shooting. This approach
provides direct CFI hands-on experience in the resolution of problems.
• Another strong support mechanism is the establishment and application of a pro -active
maintenance schedule designed to catch problems before they arise.
4200-0 Lafayette Center Drive, Chantilly, VA 20151 Phone: 703-378-8340
www, standard parts,com Fax: 703-378-8360
Custom Fit, Inc. a custom fit from standard parts
• Depending upon the problems and circumstances involved, CFI will dispatch a technician, as
needed, either from the Chantilly corporate headquarters or will contract will a local technician to
make an on -site visit.
All of these tools, as well as many others, are available on a case -by -case basis to provide a truly
"custom fit from standard parts" for our audio -video installations. These options revolve around both the
installation and the warranty period. With a strong technical background, CFI is able to draw upon its own
and its manufacturers' technical skills and knowledge base to resolve all obstacles to a complete
installation and on -going support and maintenance.
1.6 Florida References
The following is a list of some of our clients and projects located in Florida:
City of Jacksonville, Jacksonville, Florida
Florida Department of Education, Tampa, Florida
Broward County, Ft. Lauderdale, Florida
Gulf Coast Community College, Panama City, Florida
School District of Osceola, Kissimmee, Florida
US Air Force, Hurlburt Field, Florida
Pinellas County, Seminole, Florida
Florida Department of Public Works, Miami, Florida
Miami Dade County, Miami, Florida
Orange County, Orlando, Florida
City of Sunrise, Sunrise, Florida
Florida Atlantic, Boca Raton, Florida
Marion County, Ocala, Florida
NASA, Kennedy Space Center, Florida
2 CORPORATE BACKGROUND AND EXPERIENCE
Custom Fit, Incorporated (CFI) has over a dozen years in the personal computer / systems
integration market place. During this time, the company has developed procedures and processes that
assure a quality product "custom fit from standard parts" to fulfill the customer's expectations and
requirements.
CFI is proud to have successfully transferred this experience base to the field of audio -video installations.
The vast installation and maintenance/support experience acquired in the networking / computer field
easily moves into the audio —video arena. The same type of planning procedures, wiring diagrams,
equipment placement issues, and technical requirements are present in both types of installations. CFI's
lead audio -video technician has 10 years of experience in the audio -video industry.
CFI has installed, supported, and maintained equipment across the globe, in a large variety of countries
and settings. This effort has resulted in a great skill at managing these products long distance.
Installation planning, post -installation support, and equipment maintenance may all be handled through a
number of options, any of which may be brought to bear in a given situation.
CFI maintains a toll free telephone number dedicated to service (800-787-6046). This line is answered or
monitored 24 hours a day / seven days week for prompt service response. All calls are initially screened
by CFI service technicians to determine the extent of the problem and the quickest method of resolution.
This approach will decrease the number of actual on -site calls by allowing technicians to arrive on the site
with a good idea of what they will encounter. In addition to the toll free telephone number, CFI service
may also be reached by email.
4200-Q Lafayette Center Drive, Chantilly, VA 20151 Phone: 703-378-8340
www.standardparts.com Fax: 703-378-8360
Custom Fit, Inc. a custom fit from standard parts
2.1 Key Personnel
Stephen L. Mills
Custom Fit Incorporated of Virginia
Vice President / Senior Technical Manager
EMPLOYMENT HISTORY
Custom Fit, Incorporated; Chantilly, Virginia; 6/90 to present
Position: VP Marketing, Marketing Representative
Responsibilities:
- prepare proposals for Government and commercial opportunities
- identify sources and negotiate contracts with Automatic Data Processing
Equipment suppliers;
- project management of awarded contracts, i.e., installation, operation, control,
payment, etc, of products and services.
- direct all corporate marketing, accounting, and legal efforts
Federal Systems Group, Inc.; Vienna, Virginia; 5/87 to 6/90
Position: VP Marketing, Marketing Representative
Responsibilities:
- prepare proposals for Government and commercial opportunities
- identify sources and negotiate contracts with Automatic Data Processing
Equipment suppliers;
- project management of awarded contracts, i.e., installation, operation, control,
payment, etc. of products and services.
- direct all corporate marketing, accounting, and legal efforts for systems
integration opportunities
Storage Technology Corporation; Silver Spring, Maryland; 9/83 - 5/87
Position: Sr Marketing Representative
Responsibilities:
national account marketing responsibility for US Air Force and US Army
sold DASD, tape drives, printers
4200-Q Lafayette Center Drive, Chantilly, VA 20151 Phone: 703-378-8340
www.standardparts.com Fax: 703-378-8360
Custom Fit, Inc. a custom fit from standard parts
Amdahl Corporation; Washington, DC; 8/82 - 9/83
Position: Account Executive
Responsibilities:
- national account marketing responsibility for US Air Force
sold DASD, front-end processors, mainframe computers
PAI; Washington, DC; 7179 - 8/82
Position: VP Marketing
Responsibilities:
responsible for recruiting and training all marketing and technical staff
responsible for managing proposal preparation team for professional services
technical consulting opportunities
Foster Associates, Inc.; Washington, DC; 5/76 - 7/79
Position: Director, Computer Support Center
Responsibilities:
- direct all corporate computer activities and acquisitions
conduct internal marketing programs
direct abstracting and coding teams on major litigation support efforts
Syracuse University; Syracuse, New York; 5/70 - 5176
Position: Adjunct staff, staff consultant
Res onsibilities:
teach Introduction to Data Processing for business students
teach programming courses in SPSS, BMD, TSAR, PL/1, Fortran, APL
consult for university staff and commercial clients on programming, design, and
statistical matters
EDUCATION
Undergraduate: Syracuse University; Syracuse, New York, International Relations, 1973
Graduate: Syracuse University; Syracuse, New York, Computer Science, 1975
4200-Q Lafayette Center Drive, Chantilly, VA 20151 Phone: 703-378-8340
www.standardparts.com Fax: 703-378-8360
Custom Fit, Inc. a custom fit from standard parts
Earl Smith
Custom Fit Incorporated of Virginia
Project Manager
A multitalented and service -oriented individual with technical and client relationship management
experience, Earl has the know-how and tenacity to see complex projects through realization on time and
within budget. His technical experience, combined with his superior interpersonal skills, provides Earl the
platform to which he can attribute his success as a project manager. Earl is an important part of the
company's system implementation team.
Qualifications Overview:
• Solid team building and project management capabilities
• Principled, service -oriented work ethic
• Strong knowledge of system troubleshooting methods
• Proficient in technical instruction for all ability levels
• Excellent communication skills
Technical Certifications:
• A+ Certified
• MCP in Windows 2000
MCSE I MCSA projected for late 2003
Technical Experience:
• RAID administration
• Help desk support and troubleshooting
• Technician supervision and management
• Audiovisual equipment integration
Work Experience:
• Technical Consultant
• Building Manager
• Security and Operations Manager
• Network Administrator
• Supervisor
Education:
KEI Pearson ATC, A+, MCSA, MCSE, Anticipated completion Fall 2003
BOMI Institute, Accounting and Operations Management, September 2001
Emory University, Masters of Divinity, (incomplete) January 1997
Bridgewater State College, BA in Psychology, Spring 1993
4200-Q Lafayette Center Drive, Chantilly, VA 20151 Phone: 703-378-8340
www.standardparts.com Fax: 703-378-8360
Custom Fit, Inc. a custom fit from standard parts
Mark Lambert
Custom Fit, Incorporated
Senior AV Technician
Crestron Programmer
Mark comes to CFI by way of his native Australia bringing with him a basket of UNIX skills and experience
providing an important dimension to the CFI skill set. Having served as a systems administrator and
programmer in a variety of situations adds a key practical aspect to Mark's value and utility.
In addition to all of Mark's UNIX related skills, Mark is a SANblade and SANbox2 Certified Professional
from QLogic Corporation providing skill and experience in the SAN storage arena.
Mark has administered systems across multiple campus locations, working with systems infrastructure as
well as the more practical physical hardware aspects. He has been involved with networking connectivity,
Firewalling, shared load balancing and DNS services, configuration of monitoring systems, backup
systems, and problem solving as well as advising and consulting on technology and infrastructure issues.
These positions have provided him with hands-on experience in:
Unix System Administration and Security
UNIX to PC Connectivity
HP-UX, AIX, SCO, Solaris, and Linux
Shell Scripts
Internet ISP, DNS/Network Design/TCP-IP
Windows 95/98, 2000, XP and related Windows applications
ACCELL 4GL programming
C programming
« Crestron programming
As may be noted from the above list, Mark has extensive hardware experience to accompany his
software background. He has implemented webmail systems, installed physical cable runs, installed
firewalls, supported user groups, installed and upgraded network cabling and equipment (both CAT5 and
fiber) and repaired servers and computers. He has acted as vendor liaison as well as second level help
desk support, providing a "human" side to his technical skills.
With over fifteen years of computer programming, hardware, and systems administration experience,
Mark is a valuable addition to the CFI technical team.
4200-Q Lafayette Center Drive, Chantilly, VA 20151 Phone: 703-378-8340
www.standardparts.com Fax: 703-378-8360
Custom Fit, Inc. a custom fit from standard parts
2.2 List of Similar Projects
Description
Contact Information
CFI designed, configured, and
Contract: F22608-03-P-0053
installed a Distance Learning Center
Award Date: 5/6/03
at an Air Force Facility in Mississippi.
Award amount: $ 37,891
Paul McLean
Air Education and Training Command
151 E Street
Columbia AFB, MS 39710-1901
Phone: 662-434-7761
FAX: 662-434-7764
CFI programmed a control system
Contract: DGSPI001932
and installed three projectors and
Award Date: 11/20/2002
electric screens in a partitioned
Award Amount: $57,801
conference room such that the
projectors can be operated
Linda Ruley
independently or in conjunction with
State of Maryland
one or two other projectors in the
Department of General Services
room. This work was performed for
301 West Preston Street, Room L-100
the Maryland Department of the
Baltimore, MD 21201
Environment located at the
Phone: 410-767-4608
Montgomery Park Business Park.
FAX: 410-333-7022
CFI upgraded seven existing multi-
Contract: 1258151-01-01-01-0
media classrooms, adding network
Award Date: 6/17/2002
control systems for Edinboro
Award Amount: $ 125,035
University in Pennsylvania.
DJ Bradley
Edinboro University
220 McNerney Mall DGS Project 406-39
Edinboro, PA 16444
Phone: 814-732-1030
FAX: 814-732-2429
4200-Q Lafayette Center Drive, Chantilly, VA 20151 Phone: 703-378-8340
www.standardparts.com Fax: 703-378-8360
9
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Custom Fit, Inc. a custom fit from standard parts
4 PROPOSAL FORMS
4200-Q Lafayette Center Drive, Chantilly, VA 20151 Phone: 703-378-8340
www.standardparts.com Fax: 703-378-8360
Cit of Tamarac Purchasing & Contracts Division
X................................................................................................... : ^ :r ...........-............................................... 9..........................................
CONTACT INFORMATION
RF104.07R
Phase I
Pre -qualification of Proposers
DESIGN, FURNISH & INSTALL AUDIONISUAL EQUIPMENT FOR CITY HALL
Please provide the name of a Contact person who shall have authority to negotiate on
behalf of your firm. Return this page along with your Technical Proposal.
Organization Name
Address
City/State/Zip Code
Contact Person �1�
Telephone Numbert'
J l�
Facsimile Number
r l �
E-mail Address �A PC' ol�t��
Receipt of Addenda
The receipt of the following addenda is hereby acknowledged.
I
Addendum No. i , Dated axe wl �?i �'�
Addendum No G , Dated u' 1'ti '`v'
Addendum No. , Dated
Name of Proposer: CUSTOM F1% INC.
Cw►NmuM VA 20151-1241
.1........I...................
22
i Y
:.t:�'�xy�
rch8sin &
Cit of Tamarac. ... Purchasing Co
... ntracts Division
rc
CERTIFICATION
THIS DOCUMENT MUST BE SUBMITTED WITH THE BID
We (1), the undersigned, hereby agree to furnish the item(syservice(s) described in the
Invitation to Bid. We (1) certify that we(I) have read the entire document, including the
Specifications, Additional Requirements, Supplemental Attachments, Instructions to
Bidders, Terms and Conditions, and any addenda issued. We agree to comply with all of
the requirements of the entire Invitation To Bid.
Indicate which type of organization below:
INDIVIDUAL PARTNERSHIP CORPORATION El OTHER
If "Other", Expla'
Authorized Signature
Title
Company Name
` 'i
City/State/Zip
Fax Number
Name (Pri ted Or Typed)
-.-- j - - "/ � �! 4 4;
Federal Employer I.D./Social Security No.
[o
Address `
7t, 83&o,2�bc
Telephone
Contact Person
...............................
Page 1 of 1 Certification
City of Tamarac � r°
................ ......... .
J,
CERTIFIED RESOLUTION
Purchasing & C
ontracts Division
r ..... � 1."•I, � �: � � �t��-.� Name the duly elected (Name), y Secretary of
(Namjp of Corp.), a corporation organized and existing under the laws of
the State of Xj 1 i1 -'\ , , do hereby certify that the following Resolution was
unanimously adopted and passed by a quorum of the Board of Directors of the said corporation at
a meeting held in accordance with law and the by-laws of the said corporation.
"IT IS HEREBY RESOLVED T11(Name)", the
_�� i (w--" �` .�
du elected ��,, i (Title of Officer) of
(Name of Corp.) be and is hereby authorized to execute
and submit a Bid and/or B d Bond, if such bond is required, to the City of Tamarac and such other
instruments in writing as may be necessary on behalf of the said corporation; and that the
Bid, Bid Bond, and other such instruments signed by him/her shall be binding upon the said
corporation as its own acts and deeds. The secretary shall certify the names and signatures of
those authorized to act by the foregoing resolution.
The City of Tamarac shall be fully protected in relying upon such certification of the secretary and
shall be indemnified and saved harmless from any and all claims, demands, expenses, loss or
damage resulting from or growing out of honoring, the signature of any person so certified or for
refusing to honor any signature not so certified.
I further certify that the above resolution is in force and effect and has not been revised, revoked or
rescinded.
I further certify that the following are the name, titles and official signatures of those persons
authorized to act by the foregoing resolution.
iil;\ufM
TIfIhE
i
Given under my hand and the Seal of the said corporation this
(SEAL)
M
day of �7'(i �•' , 20
NOTE:
The above is a suggested form of the type of Corporate Resolution desired. Such form need
not be followed explicitly, but the Certified Resolution submitted must clearly show to the
satisfaction of the City of Tamarac that the person signing the Bid and Bid Bond for the
corporation has been properly empowered by the corporation to do so in its behalf.
.................... ............................ I................................................................ .....I..
Page 1 of 1 Certified Resolution
a > > asing 8 Contracts Division
City of Tamarac F r
Punch
OFFEROR'S QUALIFICATION STATEMENT
The undersigned certifies under oath the truth and correctness of all statements and of
all answers to questions made hereinafter:
SUBMITTED TO: City of Tamarac
Purchasing and Contracts Manager
7525 NW 88th Avenue
Tamarac, Florida 33321
Company: ::vv.L..f �.. 1.
ec One......
Contact Name: �- ..... ;� ...1.... ..:.................................. Corporation
Address: JC;..-1:! ('a�..-::..4�. �.�r-..;'� Partnership
!1
City, State, Zip ;...�µ' ���:1.i�.l......... �.. ` r .....-.... .
Telephone No. ��', a"7,�, f.�'C0 Individual
-� - . _, Other
Fax No. ,:'.'1..:::...,.....:... ...,r . , -
1. State the true, exact, correct and complete name of the partnership, corporation,
trade or fictitious name under which you do business and the address of the place
of business.
F]
The correct name of the offeror is: CUSTOM FI1', {IVIr.4200-Q LAFAYETTE CENTER DRIVE
CHANTILLY, VA 20151-1241
The address of the principal place of business is:
CUSTOM FIX INC.
............ .......................... ............. ................ ...................... .................. -420074-1 .AYFT .-C—R..DRMS.
CHANTILLX VA 20151-1241
If Offeror is a corporation, answer the following: i
a) Date of Incorporation:
fC �1,114:3 C
................................
..:~.�L�1�jtGti
b State of Incorporation:
..................................................................
c) Presidents name:., ............. (,..
d) Vice President's name:f
e Secretary's name: r
ry ...... it l.%::� .. �..:. Y ............... .
f) Treasurer's name. i �' .
.....................................:. �1. l ..e ......�....�.t. t..
Name and address of Resident Agent: ...,_�' �,' `.:�1 (..._L''�'�c; <1
Page 1 of 5 Offerors Qualification Statement
d ;L
City of Tamarac ...
0 c �n g . Contracts Division
.............. .. ....
3. If Offeror is an individual or a partnership, answer the following:
a) Date of organization:
b) Name, address and ownership units of all partners:
c) State whether general or limited partnership:
4. If Offeror is other than an individual, corporation or partnership, describe the
organization and give the name and address of principals:
5. If Offeror is operating under a fictitious name, submit evidence of compliance with
the Florida Fictitious Name Statute.
6. How many years has your organization been in business under its present
business name? ........................ .J...1W....cav:...z.........................
a) Under what other former names has your organization operated?
..............................:.::....................................................................................a......f.............f..................[.................................
7. Indicate registration, license numbers or certificate numbers for the businesses or
professions, which are the subject of this Bid. Please attach certificate of
competenc and/or state registration.
.. u
8. Have you personally inspected the site of the proposed work?
YES NO (a, �"✓('r'w=xti'' Z1�W�. `'j ►"v�1�' C1F�v..ulA� v�I'.5���;'l ��,�?'r`�C�
9. Do you have a complete set of documents, including drawings and addenda?
YES D NO
10. Did you
�attend the Pre -Proposal Conference if any such conference was held?
�
� V � YES 1:1
NO
................--...........................................,............................ -- ............. .......
Page 2 of 5 Offeror's Qualification Statement
City of Tamarac
... . .... .. . ... ..... Purchasing & Contracts Division
11. Have you ever failed to complete any work awarded to you? If so, state when,
where and wh
....... - ......................... ................. ...................... I ....... ......... ................................ . ... ....................... . .............................................
....... .. .... .... ...
12. State the names, telephone numbers and last known addresses of three (3)
owners, individuals or representatives of owners with the most knowledge of work
which you have performed and to which you refer (government owners are
preferred as references).
........................... Name .... Address ............................. - ............ T.e.lppl�qne
................................................................... ... - - ----- -- ... .. . . .................... - ...
....... . ......... t ....................... ........................................
L-5
................... ....... ................. ....... ........................ .............................................................................. . ...... ......... ......
13. List the pertinent experience of the key individuals of your organization (continue
on insert sheet, if necessary).
.............. - ...............................
!- ..... . ................. --------- .............. ..................
............................................................................ I .............................................................................. 1-1.1 .... I ...................................................
14. State the name of the individual who will have personal supervision of the work:
................................ ...... ............ -- ............................................... ..................... --- ....................
15. State the name aipd,,address of attorney, if any, for the business of the Offeror:
.......... — .......................... — ............................................................. ........ .................................. -- ............... "I ............................................
16. State the names and addresses of all businesses and/or individuals who own an
interest of more than five percent (5%) of the Offeror's business and indicate the
percentage owned of each such business and/or individual:
............... C" ....... I .. ........................ ....................... .............. ----------------- ......
................ ...... . ......
...................
A ............ 74 . .................. -- ................ ........ .......
............................................................. ......... ............................... --- " . ... ... ... .............................. ......................... .... -, - - 17. State the names, addresses and the type of business of all firms that are partially
or wholly owned by Offeror:
.............. I ................. i�- ..... ...... ... . .. . . . .............. .... .. ..... .......... .
............. ---------- 'A ........................ --------------- ------ ...... .................. ...................... ...................... ....................
............... ---- ..................... - ----- ........................ ........ .............. .................... --- ........ ..........................................
............................................................................................................................................. 1-11,11.11 ....... .............................................................
Page 3 of 5 Offeror's Qualification Statement
City of Tamarac
Purchasing& Con
tracts Division
18. State the name of Surety Company which will be providing the bond, and name
and address of agent:
it I
.................. ................... ...........................
................. ........... ...................................................... .........
19. Bank References:
ank Addre
ss Telephone
C. .� �:.l...�. .................... ..... .
20. Attach a financial statement including Offeroes latest balance sheet and income
statement showing the following items:
a) Current Assets (e.g., cash, joint venture accounts, accounts receivable, notes
receivable, accrued income, deposits, materials, real estate, stocks and
bonds, equipment, furniture and fixtures, inventory and prepaid expenses):
b) Net Fixed Assets
c) Other Assets
d) Current Liabilities (e.g., accounts payable, notes payable, accrued
expenses, provision for income taxes, advances, accrued salaries, real
estate encumbrances and accrued payroll taxes).
e) Other Liabilities (e.g., capital, capital stock, authorized and outstanding
shares par values, earned surplus, and retained earnings):
21. State the name of the firm preparing the financial statement and date thereof:
22. Is this financial statement for the identical organization named on page one?
1ZYES 0 NO
23. If not, explain the relationship and financial responsibility of the organization whose
financial statement is provided (e.g., parent -subsidiary).
Cityof Tamarac � r' Purchasing& Contracts Division
...... �... .....
The Offeror acknowledges and understands that the information contained in response
to this Qualification Statement shall be relied upon by owner in awarding the contract
and such information is warranted by Offeror to be true. The discovery of any omission
or misstatement that materially affects the Offeror's qualifications to perform under the
contract shall cause the owner to reject the proposal, and if after the award, to cancel
and terminate the war nd/or contract.
Signature
ACKNOWLEDGEMENT
OFFEROR'S QUALIFICATION STATEMENT
1
State of 1 ti ;•i i1.
County of
On this the day of f�1 �n� l''�V1 c` , 20 , before me,
the undersigned Notary Public of the State of Florida, personally appeared
and
(Name s) of individual(s) who appeared before notary)
whose name(s) is/are Subscribed to within the instrument, and he/she/they
acknowledge that he/she/they executed it.
WITNESS my hand and official seal.
N�OTAR�PUBLIC, STATE OF�-VA.
NOTARY PUBLIC
SEAL OF OFFICE: &."AiCL ELC41J_
(Name of Notary Public: Print,
Stamp, or Type as Commissioned)
Personally known to me, or
❑ Produced identification:
(Type of Identification Produced)
,91 DID take an oath, or
❑ DID NOT take an oath
.................................................... I--------- . - - .-...--....-. - ... .........-.....-.......-.............. ............. .--..............................................................
Page 5 of 5 Offeror's Qualification Statement
r
City of Tamarac t • > • Purchasing & Contracts Division
.m.. .. . . .........
NON -COLLUSIVE AFFIDAVIT
State of l4'
,
)ss.
County of
deposes and gays that:
being first duly sworn,
1. He/she is the l�,yl j �'' f v , (Owner, Partner, Officer,
Representative or Agent) of _ ` �_t? �? the Offeror
that has submitted the attached Proposal;
2. He/she is fully informed respecting the preparation and contents of the attached
Proposal and of all pertinent circumstances respecting such Proposal;
3. Such Proposal is genuine and is not a collusive or sham Proposal;
4. Neither the said Offeror nor any of its officers, partners, owners, agents,
representatives, employees or parties in interest, including this affiant, have in any
way colluded, conspired, connived or agreed, directly or indirectly, with any other
Offeror, firm, or person to submit a collusive or sham Proposal in connection with
the Work for which the attached Proposal has been submitted; or to refrain from
bidding in connection with such Work; or have in any manner, directly or indirectly,
sought by agreement or collusion, or communication, or conference with any
Offeror, firm, or person to fix the price or prices in the attached Proposal or of any
other Offeror, or to fix any overhead, profit, or cost elements of the Proposal price
or the Proposal price of any other Offeror, or to secure through any collusion,
conspiracy, connivance, or unlawful agreement any advantage against (Recipient),
or any person interested in the proposed Work;
5. The price or prices quoted in the attached Proposal are fair and proper and are not
tainted by any collusion, conspiracy, connivance, or unlawful agreement on the
part of the Offeror or any other of its agents, representatives, owners, employees
or parties in interest, including this affiant.
Signed, sealed and d livered in the presence of:
Witness ,(•% --
Witness
Print ame�
Title fi i
................................................................................................... ................. I........
Page 1 of 2 Non -Collusive Affidavit
F
i
Tamarac .'z Purchasin & Contract
City of Ta ....... n: Sion
ti
� g s �w
i
ACKNOWLEDGMENT
NON -COLLUSIVE AFFIDAVIT
State of f}eridaI
County of -t-1 --�
On this the day of MQUE'44&L _, 2001 , before -me, the undersigned Notary Public
of the State of Florida, personally appeared
,_1 _..__L , ALLY and
(Name(s) of individual(s) who appeared before notary)
whose name(s) is/are Subscribed to within the instrument, and he/she/they
acknowledge that he/she/they executed it.
WITNESS my hand
and official seal. -1) ' ,
CRY PUBLIC, STATE OF FLORIDA
NOTARY PUBLIC
SEAL OF OFFICE: 10LMAk
(Name of Notary Public: Print,
Stamp, or Type as Commissioned)
EZ Personally known to me, or
❑ Produced identification:
(Type of Identification Produced)
,DID take an oath, or ❑ DID NOT take an oath
g...............................................................................................................
Page 2 of 2 Non -Collusive Affidavit
City of Tamarac f.y Purchasing & Contracts Division
FOREIGN (NON-FLORIDA) CORPORATIONS MUST COMPLETE THIS FORM
DEPARTMENT OF STATE CORPORATE CHARTER NO. i�Z — 00CC,10 `AUCr
If your corporation is exempt from the requirements of Section 607.1501, Florida Statutes, YOU MUST
CHECK BELOW the reason(s) for the exemption. Please contact the Department of State, Division of
Corporations at (850) 245-6051 for assistance with corporate registration or exemptions.
607.1501 Authority of foreign corporation to transact business required.
(1) A foreign corporation may not transact business in this state until it obtains a certificate of
authority from the Department of State.
(2) The following activities, among others, do not constitute transacting business within the
meaning of subsection (1);
❑ (a) Maintaining, defending, or settling any proceeding.
❑ (b) Holding meetings of the board of directors or shareholders or carrying on other activities
concerning internal corporate affairs.
❑ (c) Maintaining bank accounts.
❑ (d) Maintaining officers or agencies for the transfer, exchange, and registration of the
corporation's own securities or maintaining trustees or depositaries with respect to those
securities.
❑ (e) Selling through independent contractors.
❑ (f) Soliciting or obtaining orders, whether by mail or through employees, agents, or otherwise,
if the orders require acceptance outside this state before they become contracts.
❑ (g) Creating or acquiring indebtedness, mortgages, and security interests in real or personal
property.
❑ (h) Securing or collecting debts or enforcing mortgages and security interests in property
securing the debts.
❑ (i) Transacting business in interstate commerce.
❑ Q) Conducting an isolated transaction that is completed within 30 days and that is not one in
the course of repeated transactions of a like nature.
❑ (k) Owning and controlling a subsidiary corporation incorporated in or transacting business
within this state or voting the stock of any corporation which it has lawfully acquired.
[] (1) Owning a limited partnership interest in a limited partnership that is doing business within
this state, unless such limited partner manages or controls the partnership or exercises the
powers and duties of a general partner.
❑ (m) Owning, without more, real or personal property.
(3) The list of activities in subsection (2) is not exhaustive.
(4) This section has no application to the question of whether any foreign corporation is
subject to service of process and suit in this state under any law of this state.
Please check one of the following if your firm is NOT a corporation:
(1) ❑ Partnership, Joint Venture, Estate or Trust
(II) ❑ Sole Proprietorship or Self Employed
NOTE: This sheet MUST be enclosed with your bid if you claim an exemption or have checked I or II
above. If you do not check I or If above, your firm will be considered a corporation and subject to all
requirements listed herein.
t,..•'�. �` 7 �� 7'� � � f� .1 I Yam'
BID S CCFRECT LEGAL NAME
SIGNATURE OF AUTHORIZED AGENT OF BIDDER
........................................................................................................................................................... .
Page 1 of 1 Foreign Corporations Statement
r.
City of Tamarac Jar Purchasing
in Contracts Division
........ ....... ..
VENDOR DRUG -FREE WORKPLACE
Preference may be given to vendors submitting a certification with their bid/proposal
certifying they have a drug -free workplace in accordance with Section 287.087, Florida
Statutes. This requirement affects all public entities of the State and becomes effective
January 1, 1991. The special condition is as follows:
IDENTICAL TIE BIDS - Preference may be given to businesses with drug -free
workplace programs. Whenever two or more bids that are equal with respect to price,
quality, and service are received by the State or by any political subdivision for the
procurement of commodities or contractual services, a bid received from a business that
certifies that it has implemented a drug -free workplace program shall be given
preference in the award process. Established procedures for processing tie bids will be
followed if none of the tied vendors have a drug -free workplace program. In order to have
a drug -free workplace program, a business shall:
1. Publish a statement notifying employees that the unlawful manufacture,
distribution, dispensing, possession, or use of a controlled substance is
prohibited in the workplace and specifying the actions that will be taken against
employees for violations of such prohibition.
2. Inform employees about the dangers of drug abuse in the workplace, the
business's policy of maintaining a drug -free workplace, any available drug
counseling, rehabilitation, and employee assistance programs, and the penalties
that may be imposed upon employees for drug abuse violations.
3. Give each employee engaged in providing the commodities or contractual
services that are under bid a copy of the statement specified in subsection (1).
4. In the statement specified in subsection (1), notify the employees that, as a
condition of working on the commodities or contractual services that are under
bid, the employee will abide by the terms of the statement and will notify the
employer of any conviction of, or plea of guilty or nolo contenders to, any
violation of chapter 893 or of any controlled substance law of the United States or
any state, for a violation occurring in the workplace no later that five (5) days
after each conviction.
5. Impose a section on, or require the satisfactory participation in a drug abuse
assistance or rehabilitation program if such is available in the employee's
community, by any employee who is so convicted.
8. Make a good faith effort to continue to maintain a drug -free workplace through
implementation of this section. As the person authorized to sign the statement,
lfY hat s form complies fully with the above requirements.
Authorized Signature
Company Name
.......... .I— ................... ...................................
Page 1 of 1 Drug -Free Workplace
City of Tamarac
... ... .. ... .... . ..... ... .. . Purchasing & Contracts Division
.......... ..... .
..... .. . ....
REFERENCES
Please list government agencies and/or private firms with whom you have done business
during the last five years:
Your Company Name CUSTOM FIB INC.
................ . ...
Address R.DW
.................. .............
CityState Zip ...... ..................................... ............
........................................... . . ....... .... .. ... .......
7� _0
Phone/Fax .............
........... . .. ....
Agency/Firm Name:
.............
Address.................. ............... ...................
... . ............ IJ,
............. - ..................................................
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.................... ........ ......................... .......................
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. ............... . . ........ .... . . i.7-
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.......................... ....... ........................ ...................
Agency/Firm Name: 41
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.. .... . ............... ............ .. . .. .......... . . ........ ............................. .... . Page 1 of I ........References
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Co nts:
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P-
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Custom Fit, Inc.
Financial Statements
December 31, 2002
Accountants' Review Report
Balance Sheet
Statement of Operations and Retained Earnings
Statement of Cash Flows
Notes to Financial Statements
r
�- Stitely, Karstetter
su & Creenfeld, LLP
Certified Public Accountants and Business Advisors
w
ACCOUNTANTS' REVIEW REPORT
To the Board of Directors,
Custom Fit, Inc.
We have reviewed the accompanying balance sheet of Custom Fit, Inc. as of December 31, 2002
and the related statement of operations and retained earnings and cash flows for the year then
ended in accordance with Statements on Standards for Accounting and Review Services issued
by the American Institute of Certified Public Accountants. All information included in these
financial statements is the representation of the management of Custom Fit, Inc.
"" A review consists principally of inquiries of company personnel and analytical procedures
applied to financial data. It is substantially less in scope than an audit in accordance with
.� generally accepted auditing standards, the objective of which is the expression of an opinion
regarding the financial statements taken as a whole. Accordingly, we do not express such an
opinion.
r
Based on our review, we are not aware of any material modifications that should be made to the
accompanying financial statements in order for them to be in conformity with generally accepted
accounting principles.
Phantill , Virginia
June 23, 2003
14016-1) Sully6eld Circle • Chantilly, Virginia 20151 •703-818-8056 • Fax 703-802-2306
r
-� Custom Fit, Inc.
Balance Sheet
as of December 31, 2002
Assets
Current assets
Cash and cash equivalents
$
10,323
Accounts receivable
677,158
Inventory
372,722
Prepaid expenses
80,710
.r
Advances to officers
25,135
Other current assets
350
�-
Total current assets
1,166,398
Furniture and office equipment
66,127
Less: accumulated depreciation
(23,041)
Deposits
51000
r
Total assets
$
1,2141484
Liabilities and stockholder's equity
Liabilities
Current liabilities
Accounts payable
$
389,860
Disbursements in excess of available balance
64,067
Wages and related taxes payable
22,168
Federal income taxes payable
110
State income taxes payable
47
Deferred federal income taxes payable
3,448
Deferred state income taxes payable
1,454
Line of credit
504,578
Sales taxes payable
294
^
Total current liabilities
986,026
Stockholder's equity
^
Common stock, no par value, 5,000 shares
authorized, 100 shares issued and outstanding
50
Paid in capital
135,000
Retained earnings
93,408
Total stockholder's equity
_
228,458
w•
Total liabilities and stockholder's equity
$
1,214 484
*"'
See Accountant's Review Report and Notes to Financial Statements.
1'^
Custom Fit, Inc.
Statements of Operations and Retained Earnings
for the year ended December 31, 2002
Sales and contract revenue
$ 6,215,285
Cost of goods sold
Software
152,080
Hardware
4,463,965
Shipping charges
88,912
Travel
38,860
Direct labor
267.906
Other direct costs
61,321
t^
Allocated overhead
_ , 97,007
Total cost of goods sold
5,160,059
r
Gross prolk
_ _ 1,056 226
Selling, general, and administrative expenses
Advertising and proMUM
1,087
Bid and proposal expenses
31,891
Bank charges
14.293
Business licenses
953
Office and miscellaneous expenses
41,559
�.
Certification expenses
3.220
Charitable contributions
2,135
Leased equipment
8,459
Insurance
28,871
r.
Legal and professional fees
1,652
j
Telephone
27,747
Pension expense
4,968
Publications and subscriptions
2,f158
r+
Wages and salaries
624,978
Payroll tax expense
74,495
Postage and delivery
32,821
Recruiting
10,566
r•
Rent and occupancy
105,219
Repairs and maintenance
6,629
Training
1.656
Miscellaneous taxes
6,535
r
Fines and penalties
3t10
Depreciation expense
10,308
Allocation of overhead
(97,260)
Total selling, general, and administrative expenses
946,010.
Earnings from operations
109.216
�.
Other Income (expense)
Interest income
2.233
Interest (expense)
_ (79,870)
Net earnings (loss) before income taxes
31,579
Income tax (expense)
Federal income tax (expense)
(4.453)
+"•
State income tax (expense)
(1,8951
Net earnings (loss)
25,231
rev
Retalned earnings, beginning of year
68,177
Retained earnings, end of year
5 93,408
`�
See Accountant's Review Report and Notes to
Financial Statemen
F,
Custom Fit, Inc.
Statement of Cash Flows
for the year ended December 31, 2002
Cash flows from operating activities
Net earnings
$ 25,231
Adjustments to reconcile net earnings to
net cash provided by operations:
Depreciation
10,308
Change in accounts receivable
(193,171)
Change in inventory
(84,591)
Change in prepaid expenses
12,494
Change in other current assets
3,015
Change in accounts payable
(113,311)
Change in disbursements in excess of
-
available balance
64,067
Change in wages payable
7,244
Change in federal income taxes payable
(1,895)
r
Change in state income taxes payable
(820)
Change in sales taxes payable
(8,865)
Net cash provided (used) by operating activities
_ (280.294)
Cash flows from investing activities
Purchases of furniture and office equipment
21,917
Net cash provided (used) by Investing activities
21,917
Cash flows from financing activities
Net borrowings (repayments) from line of credit
261,820
-
Net cash provided (used) by financing activities
261,820
Net increase (decrease) in cash and cash equivalents
(40,391)
PM
Cash and cash equivalents, beginning of year
50,714
r
Cash and cash equivalents, end of year
$ 10,323
Supplemental disclosure of cash flow Information:
Interest paid $ 79,870
Income taxes paid 6,348
See Accountant's Review Report and Notes to Financial Statements.
!i
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Custom Fit, Inc.
Notes to Financial Statements
December 31, 2002
Note 1- Organization and Summary of Significant Accounting Policies.
Organization
Custom Fit, Inc. is an independent corporation organized under the laws of the state of
Virginia. The Company was incorporated in December 1998 and began operations in
January 1999. The Company markets, manufactures, installs, and maintains computer
hardware and software worldwide for governmental and educational organizations.
re Basis of Accounting
dW The Company presents its financial statements on the accrual basis with a December 31
year end.
.r� Cash and Cash Equivalents
r The Company considers as cash and cash equivalents all funds which have been
deposited in federally -insured commercial checking or money market accounts.
rW Accounts Receivable
Accounts receivable are stated at net realizable value. The Company uses the direct
write-off method of recognizing bad debt expense, which does not differ materially from
generally accepted accounting principles. No allowance for bad debts has been provided,
because the Company has experienced no significant collection problems.
r
Furniture and Office Egmipment
Furniture and office equipment are stated at cost less accumulated depreciation.
.. Depreciation is calculated over the useful lives of the assets using an accelerated method
acceptable under generally accepted accounting principles. The estimated useful lives of
the assets are as follows:
r
Equipment 5 years
Furniture and fixtures 7 years
Revenue Recognition
r
The Company recognizes revenue upon delivery of its products.
r
r
nvento
r
The Company values its inventory at the lower of cost or market using the specific
identification method. Under this method, the specific cost of each component in the
manufacturing process is tracked and recorded in the final cost of the finished product.
rm Advertising
The Company recognizes advertising expense as incurred in conformity with generally
accepted accounting principles.
r• Income Taxes
Pft Pursuant to Financial Accounting Standard Number 109, the Company records deferred
tax assets and liabilities based on temporary differences between book income and
taxable income. As of December 31, 2002 deferred income tax liabilities consisted of
PM temporary differences between depreciation recorded in the accompanying financial
statements and depreciation as recorded in the Company's income tax returns.
r` Estimates
The preparation of financial statements in conformity with generally accepted accounting
principles requires management to make estimates and assumptions that affect certain
reported amounts and disclosures. Accordingly, actual results could differ from those
estimates.
PM Allocation of Overhead
The Company uses the simplified service cost method of allocating overhead to cost of
goods sold and inventory.
I„ Note 2 — Inventory
As of December 31, 2002 inventory consisted of the following:
r
r
Unassembled components $149,896
Work in process 222,826
r Note 3 - Line of Credit
r
The Company maintains a line of credit. with a commercial finance company for a
maximum amount of $750,000. The line of credit is renewable annually, and the interest
rate is prime plus 1.5%. The line of credit is secured by the assets of the Company. As of
December 31, 2002 the interest rate was 6.25%
Note 4 - Leases
The Company leases its office space under an operating lease, which began in September
1998 and expires in September 2003. The monthly rent payment under the lease as of
December 31, 2002 was $6,839. The future minimum lease payments are as follows:
For the year ended December 31, 2003 - $49,248.
r. Note 6 — Pension Plan
In July 2002, the Company established a Savings Incentive Match Plan (SIMPLE)
•- pension plan for employees. Employees had the option to make elective salary deferral
contributions up to $7,000 for 2002 with catch-up contributions for employees over 50
years of age, of an additional $1,000. The company is required to match each employee's
salary reduction contributions on a dollar -for dollar basis up to 3% of the employee's
gross wages. Employees may begin participation in the plan after 6 months of
employment.
P Note 7 — Related Party Transactions
.- The Advances to Officers account includes accrued interest of $968. The interest has
been calculated at 6%, starting January 1, 2002. Currently, a payback schedule has not
been established.
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AC4R0„ CERTIFICATE OF
LIABILITY INSURANCE
07 242003
/
THIS CE ICATE IS ISSUED AS A MATTER OF INFORMATION
P"T70UCE R
ONLY AND CONFERS NO ROM UPON THE CERTIFICATE
3) 330-6953 FAX (703) 331-3145
HOLDER. THIS CERTIFICATE DOES NOT AMEND EXTEND OR
,,isuranee Designers, Inc.
ALTER THE CAVENAGE AFFORDED SY THE P
9315 Center Street, Suite 102
INSURERS AFFORDING COVERAGE
b nassa VA 20110-
WOURsO
NSURER A: Hartford Insurance cam
Custom Fit, Inc.
IMPURFA R!
4425 Brookfield Corporate Dr.
INsunmc:
;tr o
INSURER a
Cb&n t i l l VA 2 0151-
INSLIREIt E:
COMRAPICA
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE WSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. N07VOTHSTANOING ANY
REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,
THO INSURANCE AFIORDED BY THE PCLICIES ORSCREIEO HEREIN 19 SUBJECT TO ALL THE TERMS, OXCLUSIM41 AND CONDITIONS OF SUCH POLICIES.
AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS,
TYPE OF INSURANCE
POLICY NUMSQt
POUCY
A
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A
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CLAIMS MADE XT OCCUR
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I 1,000,000
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1 500,000
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i 10,000
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i 1,000,000
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ALL OWNED AUTOS
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07/10/2003
/ /
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E?01RATIOR DATE THOMM. no SElum INEUm WELL ENDEAVOR TO MAIL
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FAILURE TO DO 60 SWL EENOSE NO CSUGAT1ON OR UASILI TY OR ANY X= UFOM THE
AUT191NOE111 R PROVIRNTATME /L � _ d /
ELEC IROWC LASCR FORMS. INC.-1E0a1ST7.oMI
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Ph" 1 aN 2
OF
City of Tamarac
f ....
�Y
"Committed to Excellence... Always"
Purchasing and
Contracts Division
ADDENDUM NO. 1
RFI 04-07R
REQUEST FOR INFORMATION PHASE I -
PRE -QUALIFICATION OF PROPOSERS -
DESIGN, FURNISH & INSTALL AUDIO VISUAL EQUIPMENT FOR CITY HALL
DATE OF ADDENDUM: November 17, 2003
Proposers are hereby notified that this Addendum shall be made part of the
above named Request for Proposal document. Please sign where indicated on
the next page and submit with your proposal.
Please make the following changes to the subject Request for Information document:
1) Copies of blueprints for the facility will be made available for viewing at either the
Purchasing Division Office or at the Information Technology Office, Tamarac City
Hall, 7525 NW 881" Avenue, Tamarac, FL,
2) Low -voltage wiring from the IP camera to the Computer Room will be required.
3) The successful Contractor shall be responsible for installation of low voltage
electrical wiring. The City will be responsible for obtaining separate contracts for
high voltage electrical wiring, drywall repair and replacement, and carpentry
work. The Contractor, however, shall advise the City regarding where and to
what extent these services will be required from other vendors. The Contractor
shall also make final connections to City -provided electrical service.
4) Please provide optional information to replace the three (3) sets of cluster -
mounted speakers in the Commission Chambers.
5) Two (2) laptop ports shall be located on each of the two (2) petitioners podiums.
8) Dual laptop ports shall be provided on the table at the dais.
7) Community Center: The City requires the Contractor to supply only a new
projector and a retractable screen. The Contractor shall, however, provide
connectivity for the connection of a PC or laptop, document camera, DVD
PlayerNCR and cable television.
8) Attached, please find a listing of attendees from the November 13, 2003
conference.
7525 NW 88th Avenue :V Tamarac. Florida 33321-2401 F (954) 724-2450 ra Fax (954) 724-2408 M www.famorac.org
Equal Opportunity Employer
; ,*�-il
:.
....... ..
In addition, the following questions have been received. (The following is an exact
transcript):
Question:
1) "How will the formal bid request be determined from the Phase 1 submittal?"
a) Will you choose the best submittal from one qualified vendor and put that
out for bid to all the qualified vendors?
P'h s Presents a prcblerm- with, sharing :^tellect :a':. ,:roperty with
cA)rnPefifors.A quality design ::;as vau£• and ho;r�.i cL,.:r�et!•:'.;e i1n, 1ts.,vv:.
r: h? ari.r.': this 'nforrna io,n wi h, ::ur t:o€npetition vro;sld Ise
b) Will you combine several of the submittals from the qualified vendors to
create one bid?
('11i' has probiems because the City could potens:ai!•y create a des; gn
W''i�. possibly no one vvo:.id he able to dzliy'e.r,j
Will you have each qualified vendor bid on their own submittals
separately?
f 1"hiS is the blast ; ° h • %%tit' In"m bid,
Li:ty co—;d lino its.e.. n4�V:ng '•.4 SF:IeC. u .:*3:i?g:: `�/;r1:ch fails ci•.� rt of;t:a
♦�+r�:�..r4ra:` :^.c tis ea r �� i� 4 �b ;€��:� �... :�; 4 ti:
e--o,r.:..' ).. . . P .>ir ; c � with u yef .^-ra :e1, 7 ` nu; .r C iv t 1:S
Answer:
The City of Tamarac has chosen to use a two-step competitive bid procedure. Phase I
of this procedure, the Request for Information (RFI), is designed to provide competitors
an opportunity to express creativity in the design of a system for the City, inasmuch as
the contractor community has a greater level of familiarity with the marketplace, and
with innovative integration techniques. Under the RFI scenario, no pricing is requested,
in order to allow the City's Evaluation Committee to review each proposal on its own
technical merits. This method also provides the City with an opportunity to discuss the
individual submittals with that respective vendor. We understand that this is a fairly
unconventional approach to the situation, but we strongly feel that the exposure of
pricing at this point: when we are still seeking technical advice on the best approach, is
not warranted.
Once technical proposals are received, they will be judged as being Acceptable,
Potentially Acceptable, or Unacceptable. A proposal must either be non -responsive to
the City's request, or distinctly technically deficient in order to be considered
Unacceptable. Proposals that are immediately judged to be Acceptable will stand on
their own, and the firm submitting that proposal will be notified that their approach is
acceptable. Proposals that are Potentially Acceptable will provide the City with an
opportunity to go back to that vendor to make suggestions on how to make the proposal
acceptable. This may involve upgrading a particular component to a higher quality unit,
or some other minor change.
.........."......................................................... :. �... :.::...: .. ...
Once this process is completed. the City will then advise vendors of the final
acceptability of their approach, and issue a competitive bid listing the acceptable
approaches (i.e. "Submittals from ABC Company dated 11/31/03, XYZ Company dated
11/20/03, etc. will be listed on the final bid). At this point, the City feels that the
negotiation process should have provided us with the opportunity to make proposals
equally acceptable, and the final decision will then be based on the lowest pricing. This
approach is very similar in nature to the approach that might be used on a Request for
Proposal. In essence, the final bid will be very similar to the "Best and Final Offer" often
utilized in an actual Request for Proposal, where the City and each vendor have
discussed the merits and problems of that vendor's approach, and the City has
subsequently had the opportunity to determine what will actually work best for us, based
on the diverse responses. In essence, the City will share with each Acceptable or
Potentially Acceptable vendor, our actual needs, once all of the information is made
available to us regarding what approaches are viable.
Question:
2) "What is the budget range for this project? This information is critical in order to
create a design which will not exceed your budget."
Answer:
We have often discovered that the provision of exact budget information tends to cause
vendors to "bid up to the budget". However, in this instance, we recognize an
overwhelming need to provide some level of benchmark for proposing vendors.
Therefore, the project is approximately $100,000, however: this includes all related
electrical work, carpentry, drywall, and other tasks required for full and final completion
of the project.
Question:
3) "How can the city select a design concept without knowing how that design will
impact the city financially?"
Answer:
Please see the answer to Question 2 above.
If you have any questions regarding this addendum, please call (954) 724-2450.
Keith K. Glatz, CPPO
Purchasing & Contracts Manager
.............. ...................... . ...... .............. ...........................
...................... ...................
RFI 04-07R
DESIGN, FURNISH & INSTALL AUDIO VISUAL EQUIPMENT
FOR CITY HALL
ATTENDEE LIST
Informational Conference and Site Inspection
November 13, 2003
COMPANY NAME
REPRESENTATIVE NAME
Mavco, Inc.
Ken Kalish
Customfit, Inc.
Rob Hedd
BRS Electronics Inc.
Warmon Bell
SPL Integrated Solutions
Scott Majewski
AVI
Martin Lois
CCS Presentation Systems
Lisa Berry
Troxell Communications
Michael Linder
Please sign below and return this addendum with your proposal.
crp a e ,
Authorized Signature Date
Purchasing and
Contracts Division
City of Tamarac
"Committed to Excellence... Always"
ADDENDUM NO.2
RFI04-07R -
REQUEST FOR INFORMATION PHASE I -
PRE -QUALIFICATION OF PROPOSERS -
DESIGN, FURNISH & INSTALL AUDIO VISUAL EQUIPMENT FOR CITY HALL
DATE OF ADDENDUM: November 17, 2003
Proposers are hereby notified that this Addendum shall be made part of the
above named Request for Proposal document. Please sign where indicated
on the next page and submit with your proposal.
Please make the following changes to the subject Request for Information
document:
1. When considering the screen size for each individual room, please
prepare your design recommendation based on what you consider to be
the appropriate sizing for the room rather than the sizing shown in the
Statement of Work.
2. Please note that proposing vendors may be requested to make a short
presentation to the City's Evaluation Committee regarding the content of
their individual proposal.
If you have any questions regarding this addendum, please call (954) 724-2450.
Keith K. Glatz, CPPO
Purchasing & Contracts Manager
7525 NW 88th Avenue X Tamarac, Florida 33321-2401 a (954) 724-2450 B Fax (954) 724-2408 a www.tamarac.org
Equal Opportunity Employer
City of Tamarac !04.,
3 Purchasing & Contracts Division
......... ..................
...............................
ADDENDUM NO.2
RF104-07R
SIGNATURE PAGE
Please si n below and submit this addendum with your proposal.
CUSTOM FITS INS,
4200-Q tAFAYBTE CENTER DRIVE
CHANTILLX YA 20151-1241
Company_ am
Authorized Signature Date
................................ .. ..._......._..._...............................__._............
City of Tamarac
Purrhasing and Contracts Division
AGREEMENT
BETWEEN THE CITY OF TAMARAC
Ui1e7
CUSTOM FIT, INC.
THIS AGREEMENT is made and entered into thisa3 day of -Z:"N e-
2004 by and between the City of Tamarac, a municipal corporation, with principal offices
located at 7525 N.W. 88th Ave., Tamarac, FL 33321 (the "CITY") and
Custom Fit, Inc., a Virginia corporation with principal offices located at 4200-Q Lafayette
Center Drive, Chantilly, VA 20151-1241 (the "Contractor") to furnish, install and make
operational the Audio Visual Systems for the Commission Chambers and Conference
Room 105 at the Tamarac Municipal Complex; and in the ballroom at the Tamarac
Community Center.
Now therefore, in consideration of the mutual covenants hereinafter set forth, the City
and Contractor agree as follows:
1) The Contract Documents
The contract documents consist of this Agreement, Exhibits A and B attached,
general and special terms and conditions of Request for Proposals (RFP) 04-07R. Steg
2 including drawings, specifications, all addenda issued prior to, and all modifications
issued after, execution of this Agreement. These contract documents form the
Agreement, and all are as fully a part of the Agreement if attached to this Agreement or
repeated therein.
2) The Work
The Contractor shall perform all work for the City required by the contract
documents as set forth below:
a) Contractor shall furnish all labor, materials, and equipment necessary to
Furnish and Install Audio Visual equipment at the City Commission Chamber and
Conference Room 105 at the Tamarac City Hall, 7525 N.W. 88th Ave., Tamarac,
Florida; and the Community Center Ballroom, 8601 W. Commercial Boulevard,
Tamarac, Florida.
b) Contractor shall conduct all work in adherence to the requirements outlined in
RFP 04-07R, "Furnish and Install Audio Visual Equipment — Step 2", which is
incorporated herein as Exhibit A.
c) Contractor shall supervise the work force to ensure that all workers conduct
themselves and perform their work in a safe and professional manner.
Contractor shall comply with all OSHA safety rules and regulations in the
operation of equipment and in the performance of the work. Contractor shall at
all times have a competent field supervisor on the job site to enforce these
policies and procedures at the Contractor's expense.
Page 7 of 7 Standard Contractor Agreem(,,,i�t
of Tamarac Purchasing and Contracts Division
d) Contractor shall provide the City with seventy-two (72) hours written notice prior
to the beginning of work under this Agreement and prior to any schedule change
with the exception of changes caused by inclement weather.
e) Contractor shall comply with any and all Federal, State, and local laws and
regulations now in effect, or hereinafter enacted during the term of this
Agreement, which are applicable to the Contractor, its employees, agents or
subcontractors, if any, with respect to the work and services described herein.
3) Insurance
Contractor shall obtain at Contractor's expense all necessary insurance in such
form and amount as required by the City's Risk and Safety Officer before beginning
work under this Agreement including, but not limited to, Workers' Compensation,
Commercial General Liability, and all other insurance as required by the City, including
Professional Liability when appropriate. Contractor shall maintain such insurance in full
force and effect during the life of this Agreement. Contractor shall provide to the City's
Risk and Safety Officer certificates of all insurances required under this section prior to
beginning any work under this Agreement. The Contractor will ensure that all
subcontractors comply with the above guidelines and will retain all necessary insurance
in force throughout the term of this agreement.
Contractor shall indemnify and hold the City harmless for any damages resulting
from failure of the Contractor to take out and maintain such insurance. Contractor's
Liability Insurance policies shall be endorsed to add the City as an additional
insured. Contractor shall be responsible for payment of all deductibles and self-
insurance retentions on Contractor's Liability Insurance policies.
4) Time of Commencement and Substantial Completion
The work to be performed under this Agreement shall be commenced after
execution of the Agreement and not later than ninety (60) days after the date that
Contractor receives the City's written Notice to Proceed. The work shall be substantially
completed no later than September 14, 2004.
5) Contract Sum
The Contract Sum for the above work is One Hundred Twelve Thousand Three
Hundred Thirty Five Dollars and no cents ($112,335.00), and includes all components
referenced in the price proposal attached hereto as Exhibit B.
6) Payments
The City shall pay in full the Contract Sum to the Contractor upon completion of
the Work listed in the above Paragraph 2 of this Agreement unless the parties agree
otherwise. The City shall pay the Contractor for work performed subject to the
specifications of the job and subject to any additions and deductions by subsequent
change order provided in the contract documents. -
J Standard Contractor Agrc errrear
Page 2 r�i 7 rt
of Tamarac Purchasin end Contracts Division
._.. _ _. W__--------- ..............._..__......... .......�_._.._.._....._..W
7) Waiver of Liens
Prior to payment of the Contract Sum, a final waiver of lien shall be submitted by
all suppliers, subcontractors, and/or Contractors who worked on the project that is the
subject of this Agreement.
8) Warranty
Contractor warrants the Work against defect for a period of one year from the
date of completion of work. In the event that defect occurs during this time, Contractor
shall perform such steps as required in Technical Specifications and Terms and
Conditions. Contractor shall be responsible for any damages caused by defect to
affected area or to interior structure.
8) Indemnification
The Contractor shall indemnify and hold harmless the City, its elected and
appointed officials, employees, and agents from any and all claims, suits, actions,
damages, liability, and expenses (including attorneys' fees) in connection with loss of
life, bodily or personal injury, or property damage, including loss of use thereof, directly
or indirectly caused by, resulting from, arising out of or occurring in connection with the
operations of the Contractor or its officers, employees, agents, subcontractors, or
independent Contractors, excepting only such loss of life, bodily or personal injury, or
property damage solely attributable to the gross negligence or willful misconduct of the
City or its elected or appointed officials and employees. The above provisions shall
survive the termination of this Agreement and shall pertain to any occurrence during the
term of this Agreement, even though the claim may be made after the termination
hereof.
Nothing contained herein is intended nor shall be construed to waive City's rights
and immunities under the common law or Florida Statutes 768.28, as amended from
time to time.
10) Non -Discrimination
The Contractor agrees that it shall not discriminate against any of its employees
or applicants for employment because of their age, handicap, race, color, religion, sex,
or national origin, and to abide by all federal and State laws regarding non-
discrimination. The Contractor further agrees to insert the foregoing provisions in all
subcontracts hereunder except subcontracts for standard commercial supplies or raw
materials. Any violation of such provisions shall constitute a material breach of this
Agreement.
11) Independent Contractor
Contractor is an independent Contractor under this Agreement. Personal
services provided by the Contractor shall be by employees of the Contractor and
subject to supervision by the Contractor, and not as officers, employees, or agents of
the City. Personnel policies, tax responsibilities, social security and health insurance,
..........................
age 3 of 7 Starrdrard ContractorAgr�aGrrrei
of Tamarac Purchasing and Contracts Division
......__ __. g .
employee benefits, purchasing policies and other similar administrative procedures
applicable to services rendered under this Agreement shall be those of the Contractor.
12) Assignment and Subcontracting
Contractor shall not transfer or assign the performance required by this
Agreement without the prior written consent of the City. This Agreement, or any portion
thereof, shall not be subcontracted without the prior written consent of the City.
13) Notice
Whenever either party desires or is required under this Agreement to give notice
to any other party, it must be given by written notice, sent by registered United States
mail, with return receipt requested, addressed to the party for whom it is intended at the
following addresses.
CITY
City Manager
City of Tamarac
7525 N.W. 88th Avenue
Tamarac, FL 33321
With a copy to City Attorney at the same address.
CONTRACTOR
Stephen L. Mills, Vice President
Custom Fit, Inc.
4200-Q Lafayette Center Dr.
Chantilly, VA 20151
PH: 703-378-8340
14) Termination
This Agreement may be terminated by City or Contractor for cause or by the City
for convenience, upon thirty (30) days of written notice by the terminating party to the
other party for such termination in which event the Contractor shall be paid its
compensation for services performed to termination date, including services reasonably
related to termination. In the event that the Contractor abandons this Agreement or
causes it to be terminated, Contractor shall indemnify the city against loss pertaining to
this termination.
Default by Contractor: In addition to all other remedies available to the City, this
Agreement shall be subject to cancellation by the City should the Contractor neglect or
fail to perform or observe any of the terms, provisions, conditions, or requirements
herein contained, if such neglect or failure shall continue for a period of thirty (30) days
after receipt by Contractor of written notice of such neglect or failure.
.
Page 4 of 7 Standard Caritr1111 ct'ar A..cgr�,a....................
......... .
crraei;t
of Tamarac Purchasing and Contracts Division
15) Agreement Subject to Funding
This Agreement shall remain in full force and effect only as long as the
expenditures provided for in the Agreement have been appropriated by the City
Commission of the City of Tamarac in the annual budget for each fiscal year of this
Agreement, and is subject to termination based on lack of funding.
16) Venue
This Agreement shall be governed by the laws of the State of Florida as now and
hereafter in force. The venue for actions arising out of this agreement is fixed in
Broward County, Florida.
17) Signatory Authority
The Contractor shall provide the City with copies of requisite documentation
evidencing that the signatory for Contractor has the authority to enter into this
Agreement.
18) Severabiiity; Waiver of Provisions
Any provision in this Agreement that is prohibited or unenforceable in any
jurisdiction shall, as to such jurisdiction, be ineffective to the extent of such prohibition or
unenforceability without invalidating the remaining provisions hereof or affecting the
validity or enforceability of such provisions in any other jurisdiction. The non-
enforcement of any provision by either party shall not constitute a waiver of that
provision nor shall it affect the enforceability of that provision or of the remainder of this
Agreement.
19) Merger; Amendment
This Agreement constitutes the entire Agreement between the Contractor and
the City, and negotiations and oral understandings between the parties are merged
herein. This Agreement can be supplemented and/or amended only by a written
document executed by both the Contractor and the City.
...... ...............
Page 5 of 7 Standard Contractor Agreeir'"iertt
City of Tamarac Pirrcha,sincd and Contracts Division
IN WITNESS WHEREOF, the parties have made and executed this Agreement
on the respective dates under each signature. CITY OF TAMARAC, signing by and
through its Mayor and City Manager, and Custom Fit, Inc., signing by and through its
Vice President, duly authorized to execute same.
CITY OF TAMARAC
J chreiber, Mayor
_(tv I Lo Ll
Date
Jeffrey . Miller, City Manager
a-5 A, L/
-
Marion Sko*n, CMC Date
City Clerk -=
�0? Y
Date
ATTEST:
�bL P fpdL- —
(Clt
rate Secretary)
Julie P. Mills
Type/Print Name of Corporate Se cy
`GC�kPQRATE SEAL)
Approved as to form and legal sufficiency:
C61-1Mitchell S. Kraft, CityAttorney ""r"y
-1 Y Assistant City Attorney
(o a316
Date
_ CustomwFit, Inc.
Com any m
Signature of Vice President
Stephen L. Mills
Type/Print Name of Vice President
(9 O
Date
Page 6 of 7
Standard Contractor Agre ine3it
No Text
City of Tarnar'ac
Purchasing and Contracts Division
CORPORATE ACKNOWLEDGEMENT
STATE OF
:SS
r
COUNTY OFa.�n.„„
I HEREBY CERTIFY that on this day, before me, an Officer duly authorized in the State
aforesaid and in the County aforesaid to take acknowledgments, personally appeared
Stephen L. Mills, Vice President of Custom Fit, Inc. a Virginia Corporation, to me known
to be the person(s) described in and who executed the foregoing instrument and
acknowledged before me that he/she executed the same.
WITNESS my hand and official seal this I1, day of , 2004.
aaa� OAM zi��
Signat a of Notary Public
State of Florida at Large
Q i me-
rint, Type or Stamp
Name of Notary Public
Fi,? Personally known to me or
❑ Produced Identification
Type of I.D. Produced
❑ DID take an oath, or
0 DID NOT take an oath.
Page 7 of 7 Stand.....................StandardContractor Agrz-aeenent
City of Tamarac PlJrchasing & Contacts Division
FOREIGN (NON-FLORIDA) CORPORATIONS MUST COMPLETE THIS FORM
DEPARTMENT OF STATE CORPORATE CHARTER NO. f�ZOO 00 S'406
If your corporation is exempt from the requirements of Section 607.1501, Florida Statutes, YOU MUST
CHECK BELOW the reason(s) for the exemption. Please contact the Department of State, Division of
Corporations at (850) 245-6051 for assistance with corporate registration or exemptions.
607,1501 Authority of foreign corporation to transact business required.
(1) A foreign corporation may not transact business in this state until it obtains a certificate of
authority from the Department of State.
(2) The following activities, among others, do not constitute transacting business within the
meaning of subsection (1):
❑ (a) Maintaining, defending, or settling any proceeding.
❑ (b) Holding meetings of the board of directors or shareholders or carrying on other activities
concerning internal corporate affairs.
❑ (c) Maintaining bank accounts.
❑ (d) Maintaining officers or agencies for the transfer, exchange, and registration of the
corporation's own securities or maintaining trustees or depositaries with respect to those
securities.
❑ (e) Selling through independent contractors.
❑ (f Soliciting or obtaining orders, whether by mail or through employees, agents, or otherwise,
if the orders require acceptance outside this state before they become contracts.
❑ (g) Creating or acquiring indebtedness, mortgages, and security interests in real or personal
property.
❑ (h) Securing or collecting debts or enforcing mortgages and security interests in property
securing the debts.
❑ (i) Transacting business in interstate commerce.
❑ Q) Conducting an isolated transaction that is completed within 30 days and that is not one in
the course of repeated transactions of a like nature.
❑ (k) Owning and controlling a subsidiary corporation incorporated in or transacting business
within this state or voting the stack of any corporation which it has lawfully acquired.
❑ (1) Owning a limited partnership interest in a limited partnership that is doing business within
this state, unless such limited partner manages or controls the partnership or exercises the
powers and duties of a general partner.
❑ (m) Owning, without more, real or personal property.
(3) The list of activities in subsection (2) is not exhaustive.
(4) This section has no application to the question of whether any foreign corporation is
subject to service of process and suit in this state under any law of this state.
Please check one of the following if your firm is NOT a corporation:
(1) ❑ Partnership, Joint Venture, Estate or Trust
(II) ❑ Sole Proprietorship or Self Employed
NOTE: This sheet MIST be enclosed with your bid if you claim an exemption or have checked I or II
above. If you do not check I or 11 above, your firm will be considered a corporation and subject to all
requirements listed herein. CUSTOM FIE INC.
LEGAL NAM6MOUX VA 20151.1241 �RR
SIGNATURE OF AUTHORIZED AGENT OF BIDDER
Page 1 of 1 Foreign Corporations Statement
,01,.1'`11 ws, i'j %l2 A
300 SM3I�ID� AY � p
IA I "► 113
No Text
Purchasing and
Contracts Division
City of Tamarac
"Committed to Excellence Always..."
INVITATION TO BID
BID NO.04-07R
Sealed bids, addressed to the Purchasing and Contracts Manager of the City of Tamarac,
Broward County, Florida, will be received in the Purchasing Office, 7525 NW 88th Avenue,
Tamarac, Florida 33321-2401 until Wednesday, April 21, 2004 at 2:00 p.m., at which time
bids will be publicly opened and announced for:
FURNISH & INSTALL AUDIO VISUAL EQUIPMENT— Phase II
All bids received after the date and time stated above will be returned unopened to the
Bidder. All Bidders are invited to attend the opening.
The City of Tamarac is hereby requesting Bids, from qualified vendors, to provide and
install Audio Visual Equipment systems at the Tamarac City Hall and Tamarac Community
Center, as per the conditions and specifications contained in this document.
One original and two copies (2) of the bid shall be submitted on the official bid form
furnished with the bid package and those submitted otherwise will not be considered
responsive. The bid submittal shall be plainly marked "Bid No. 04-07R, Furnish and
Install Audio/Visual Equipment — Phase II", opening Wednesday, April 21, 2004 at
2:00 p.m." on the outside of the envelope.
The City reserves the right to accept or reject any or all bids, or any part of any bid, to
waive any informalities, and to award in the best interest of the City of Tamarac.
Bid documents will be available for review and may be obtained from the Purchasing Office
at the above address. For non -technical inquiries, contact the Purchasing Office at (954)
724-2450; and for technical issues, contact Mr. Gary Jordan at (954) 724-1302.
Keith K. Glatz, CPPO
Purchasing and Contracts Manager
March 30, 2004
7525 NW 88th Avenue ■ Tamarac, Florida 33321-2401 ■ (954) 724.2450 ■ Fax (954) 724-2408 ■ www.tamarac.org
Equal Opportunity Employer
of Tamarac
& Contracts Division
INSTRUCTIONS TO BIDDERS
BID NO.04-07R
It is the intent of the City to award this bid to the lowest responsible and responsive bidder.
The City reserves the right to accept or reject any or all bids and to waive any informality
conceming the bids when such rejection or waiver is deemed to be in the best interest of The
City of Tamarac. The City reserves the right to award the bid on a split order basis, lump sum
or individual item basis unless otherwise stated.
GENERAL TERMS AND CONDITIONS
These general terms and conditions apply to all offers made to the City of Tamarac by all
prospective Bidders including but not limited to Request for Quotes, Request for Bids and
Request for Proposals. As such the words "bid" and "proposal" are used interchangeably in
reference to all offers submitted by prospective bidders.
1. SUBMISSION OF THE BID:
The Bidder is directed to deliver sealed bids to the City's Purchasing Office, City of Tamarac,
7525 N. W. 88th Avenue, Tamarac, Florida 33321, by no later than the time and date shown
on the Invitation to Bid. At this time the bids will be opened, the names of all Bidders will be
announced and all bids shall become a matter of public record. All Bidders and their
representatives are invited to attend. The Bidder must show the bid number, bid name, time
and date of the bid opening on the outside of the sealed bid package. Delivery of the sealed
bids to the Purchasing Office on or before the above date is solely and strictly the
responsibility of the Bidder. Late bids will be retumed unopened to the Bidder.
It is the Bidder's responsibility to read and understand the requirements of this bid. Unless
otherwise specified the Bidder must use the bid form furnished in the bid document. Bidders
are required to state exactly what they intend to fumish to the City via this solicitation and
must indicate any variances to the terms, conditions and specifications of this bid, no matter
how slight. If variations are not stated in the bid, it shall be construed that the Bidder's bid
fully complies with all conditions identified in this bid. The Bidder shall submit one (1)
original and two (2) copies (blue forms only) of the bid. The original bid must be
manually and duly signed in ink by a Corporate Officer, Principal, or Partner with the
authority to bind the bidding company or firm by his/her signature. All bid forms must
be typewritten or filled in with pen and ink. The Bidder must initial in ink any erasures or
corrections. All prices, terms and conditions quoted in the submitted bid will be firm for
acceptance for sixty days from the date of the bid opening unless otherwise stated by the
City.
�41IIIIIIIIIIIKI1.1%12T7PLC7
NOT required for this project.
2
of Tamarac purchasing & Contracts Division
3. WITHDRAWAL OF BID
Any Bidder may withdraw its bid prior to the indicated opening time. The request for
withdrawal must be submitted in writing to the City Purchasing Office.
4. PUBLIC ENTITY CRIMES STATEMENT
A person or affiliate who has been placed on the convicted vendor list following a conviction
for public entity crime may not submit a bid on a contract to provide any goods or services to
a public entity, may not submit a bid on a contract with a public entity for the construction or
repair of a public building or public work, may not submit bids on leases of real property to
public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or
consultant under a contract with any public entity, and may not transact business with any
public entity in excess of the threshold amount provided in Section 287.017, for Category
Two for a period of 36 months from the date of being placed on the convicted vendor list.
5. NON -COLLUSIVE AFFIDAVIT
Each Contractor shall complete the Non -Collusive Form and shall submit the form with the
Proposal. CITY considers the failure of the Contractor to submit this document to be a major
irregularity and may be cause for rejection of the Proposal.
6. PRICES, PAYMENTS AND DISCOUNTS
Bid prices shall be fixed and firm to the extent required under Special Conditions. Payment
will be made only after receipt and acceptance of materials/services. Cash discounts may be
offered for prompt payment; however, such discounts shall not be considered in determining
the lowest net cost for bid evaluation.
Bidders are encouraged to provide prompt payment terms in the space provided on the Bid
Form. If no payment discount is offered, the Bidder shall enter zero (0) for the percentage
discount to indicate net 30 days. If the Bidder does not enter a percentage discount, it is
understood and agreed that the payment terms shall be 2% 10 days, net 30 days effective
on the date that the City receives an accurate invoice or accepts the product, whichever is
the later date. Payment is deemed made on the date of the mailing of the check.
7. DELIVERY & INSTALLATION
All items shall be delivered F.O.B. destination to a specific City address. All delivery
costs, installation and integration charges must be included in the bid price, as required
herein. All exceptions shall be noted. Failure to do so may be cause for rejection of the
bid. The City reserves the right to cancel orders or any part thereof, without obligation if
delivery is not made at the time specified in the bid.
8. BRAND NAMES
Manufacturers' name, brand name, model number or make is used in these specifications for
the sole purpose of establishing minimum requirements of quality, performance and design.
3
of Tamarac Purchasing & Contracts Division
9. SAMPLES AND DEMONSTRATIONS
When requested, samples and/or demonstrations are to be fumished free of charge to the
City. If a sample is requested it must be delivered within seven days of the request unless
otherwise stated in the bid. Each sample must be marked with the bidder's name and
manufacture's brand name. The submitting vendor shall assume all responsibility for the
return of samples. The City may request a full demonstration of any product or service before
the award of a contract. All demonstrations will be done at the expense of the Bidder.
10. CONDITIONS OF MATERIALS
All materials and products supplied by the Bidder in conjunction with this bid shall be new,
warranted for their merchantability, fit for a particular purpose, free from defects and
consistent with industry standards. The products shall be delivered to the City in excellent
condition. In the event that any of the products supplied to the City are found to be defective
or do not conform to the specifications, the City reserves the right to return the product to the
Bidder at no cost to the City. In addition, all appropriate hardware and materials required to
install and make equipment properly operational, shall be included at no additional costs to
the City.
11. COPYRIGHTS OR PATENT RIGHTS
The Bidder warrants that there has been no violation of copyrights or patent rights in
manufacturing, producing or selling the goods shipped or ordered as a result of this bid. The
seller agrees to hold the City harmless from all liability, loss or expense occasioned by any
such violation.
12. SAFETY STANDARDS
The Bidderwarrants that the product(s) supplied to the City conforms with all respects to the
standards set forth in the Occupational Safety and Health Act and its amendments to any
industry standards if applicable.
Ek]IIIIIIIIIIIIII1.4 -3+ X,
Failure on the part of the Bidder to comply with the conditions, terms, specifications and
requirement of the bid shall be just cause for the cancellation of the bid award. The City may,
by written notice to the Bidder, terminate the contract for failure to perform. The date of
termination shall be stated in the notice. The City shall be the sole judge of nonperformance.
14. DEFAULT
In the event that the Bidder defaults on the contract or the contract is terminated for cause
due to performance, the City reserves the right to obtain the materials or services from the
next lowest Bidder or other source during the remaining term of the contract. Under this
arrangement the City will charge the Bidder any excess cost occasioned or incurred thereby
and shall apply to any bid bond required.
15. TERMINATION FOR CONVENIENCE OF CITY
Upon thirty (30) calendar days written notice delivered by certified mail, return receipt
of Tamarac Purchasing & Contracts Division
_... _ _ _ _ _...__.___....__..._ _. __..... _ _ _.._... _ _._ .__. ._ _...... .... ... _...... ....__.......
requested, to the Bidder, the CITY may without cause and without prejudice to any other
right or remedy, terminate the agreement for the CITY's convenience whenever the CITY
determines that such termination is in the best interest of the CITY. Where the agreement is
terminated for the convenience of the CITY the notice of termination to the Bidder must state
that the contract is being terminated for the convenience of the CITY under the termination
clause and the extent of termination. Upon receipt of the notice of termination for
convenience, the Bidder shall promptly discontinue all work at the time and to the extent
indicated on the notice of termination, terminate all outstanding sub -contractors and
purchase orders to the extent that they relate to the terminated portion of the Contract and
refrain from placing further orders and sub -contracts except as they may be necessary, and
complete any continued portions of the work. The City shall pay for any materials or
equipment that have been properly installed and made operational in accordance with the
requirements of the specifications contained herein.
i[����C�3iIi'iL�►Y�
The Bidder shall not transfer or assign the performance required by this bid without the prior
written consent of the City. Any award issued pursuant to this bid and monies that may
become due hereunder are not assignable except with prior written approval of the City.
17. EMPLOYEES
Employees of the Bidder shall at all times be under its sole direction and not an employee or
agent of the City. The Bidder shall supply competent and physically capable employees. The
City may require the Bidder to remove an employee it deems careless, incompetent,
insubordinate or otherwise objectionable. Bidder shall be responsible to the City for the acts
and omissions of all employees working under its directions.
18. TAXES
The City of Tamarac is exempt from all Federal, State, and Local taxes. An exemption
certificate will be provided where applicable upon request.
19. BID PREPARATION EXPENSE
The Bidder preparing a bid in response to this bid shall bear all expenses associated with its
preparation. The Bidder shall prepare a bid with the understanding that no claim for
reimbursement shall be submitted to the City for the expense of bid preparation and/or
presentation.
Kll�lff4T: &-7_X«it[*]
It shall be the responsibility of the Bidder to inspect the site before submission of bids, if such
inspection did not occur in Phase I. No plea of ignorance by the Bidder of conditions that
exist or that may hereafter exist as a result of failure to fulfill the requirements of this contract
will be accepted as the basis for varying the requirements of the City or the compensation to
the Bidder.
21. OMISSION OF DETAILS
Omission of any essential details from these specifications will not relieve the Bidder of
supplying such product(s) as specified.
of Tamarac Purchasing & Contracts Division
22. INSURANCE REQUIREMENTS
Bidder agrees to, in the performance of work and services under this Agreement, comply
with all federal, state, and local laws and regulations now in effect, or hereinafter enacted
during the term of this agreement that are applicable to Contractor, its employees, agents, or
subcontractors, if any, with respect to the work and services described herein.
Bidder shall obtain at Bidder's expense all necessary insurance in such form and amount as
required by the City's Risk & Safety Officer before beginning work under this Agreement.
Bidder shall maintain such insurance in full force and effect during the life of this Agreement.
Bidder shall provide to the City's Risk & Safety Officer certificates of all insurance required
under this section prior to beginning any work under this Agreement. Bidder shall indemnify
and save the City harmless from any damage resulting to it for failure of either Bidder or any
subcontractor to obtain or maintain such insurance.
The following are required types and minimum limits of insurance coverage, which the Bidder
agrees to maintain during the term of this contract:
Limits
Line of Business/ Coverage Occurrence Aggregate
Commercial General Liability $1,000,000 $1,000,000
Including:
Premises/Operations
Contractual Liability
Personal Injury
Explosion, Collapse, Underground Hazard
Products/Completed Operations
Broad Form Property Damage
Cross Liability and Severability of Interest Clause
Automobile Liability $1,000,000 $1,000,000
Workers' Compensation & Employer's Liability Statutory
The City reserves the right to require higher limits depending upon the scope of work under
this Agreement.
Neither Bidder nor any subcontractor shall commence work under this contract until they
have obtained all insurance required under this section and have supplied the City with
evidence of such coverage in the form of an insurance certificate and endorsement. The
Bidder will ensure that all subcontractors will comply with the above guidelines and will
maintain the necessary coverages throughout the term of this Agreement.
All insurance carriers shall be rated at least A-VII per Best's Key Rating Guide and be
licensed to do business in Florida. Policies shall be "Occurrence" form. Each carrier will give
the City sixty (60) days notice prior to cancellation.
of Tamarac
& Contracts Division
The Bidder's liability insurance policies shall be endorsed to add the City of Tamarac as an
"additional insured". The Bidder's Worker's Compensation carrier will provide a Waiver of
Subrogation to the City. The Bidder shall be responsible for the payment of all deductibles
and self -insured retentions. The City may require that the Bidder purchase a bond to cover
the full amount of the deductible or self -insured retention. If the Bidder is to provide
professional services under this Agreement, the Bidder must provide the City with evidence
of Professional Liability insurance with, at a minimum, a limit of $1,000,000 per occurrence
and in the aggregate. "Claims -Made" forms are acceptable for Professional Liability
insurance.
23. INDEMNIFICATION
The Bidder shall indemnify and hold harmless the City of Tamarac, its elected and appointed
officials and employees from any and all claims, suits, actions, damages, liability, and
expenses (including attomeys' fees) in connection with loss of life, bodily or personal injury,
or property damage, including loss of use thereof, directly or indirectly caused by, resulting
from, arising out of or occurring in connection with the operations of the Bidder or his
Subcontractors, agents, officers, employees or independent contractors, excepting only such
loss of life, bodily or personal injury, or property damage solely attributable to the gross
negligence or willful misconduct of the City of Tamarac or its elected or appointed officials
and employees.
24. CLARIFICATION TO TERMS AND CONDITIONS
Where there appears to be variances or conflicts between the General Terms and Conditions
and the Special Conditions and/or Detailed Specifications outlined in this bid, the Special
Conditions and/or the Detailed Specifications shall prevail.
The Bidder shall examine all bid documents and shall judge all matters relating to the
adequacy and accuracy of such documents. Any inquires, suggestions, request concerning
clarification or solicitation for additional information shall be submitted in writing to the City of
Tamarac Purchasing and Contract Manager. The City shall not be responsible for oral
interpretations given by any City employee or its representative.
25. BID TABULATION
Bidders who wish to receive a copy of the bid tabulation can submit an e-mail to
purchasinagtamarac.oro. Or Bidders may download bid results from the City's website at
ht ://www.t marac.or /De t/fin/ urch/results.html.Bidresultswillnotbegivenout
by telephone. The City does not notify unsuccessful bidders of contract awards.
Pursuant to Florida Statute Chapter 119, Section 7(m), sealed bids or proposals received by
an agency pursuant to invitations to bid or requests for proposals are exempt from the
provisions of subsection (1) and s. 24(a), Art. I of the State Constitution until such time as the
agency provides notice of a decision or intended decision pursuant to s. 120.57(3)(a) or
within 10 days after bid or proposal opening, whichever is earlier.
26. RECORDS/AUDITS
The Contractor shall maintain during the term of the contract all books, reports and records in
of Tamarac Purchasing & Contracts Division
accordance with generally accepted accounting practices and standards for records directly
related to this contract. The form of all records and reports shall be subject to the approval of
the City's Auditor. The Contractor agrees to make available to the City's Auditor, during
normal business hours and in Broward, Dade or Palm Beach Counties, all books of account,
reports and records relating to this contract for the duration of the contract and retain them
for a minimum period of one (1) year beyond the last day or the contract term.
of Tamarac
& Contracts Division
SPECIAL CONDITIONS
BID NO.04-07R
1. PURPOSE OF BID
The City of Tamarac is hereby requesting Bids, from qualified vendors, to furnish,
install and make operational, Audio Visual Systems for the City of Tamarac
Commission Chambers and Conference Room 105 at the Tamarac Municipal
Complex; and in the ballroom at the Tamarac Community Center. In order to be
considered for this project, the vendor must meet the following conditions:
1.1 Bidders shall have been pre -qualified through the Request for Information
Phase (Phase 1) of the solicitation process. Bidders not qualified through this
process may not be considered for award.
1.2 Bidders shall possess, or utilize sub -contractors who possess all applicable
licenses required for their specific trade.
1.3 The City will review and consider all offers meeting the requirements
contained in this bid.
1.4 The contractor shall provide for substantial completion within ninety (90)
days of the execution of a contract document. The City reserves the right to
extend the contract time with mutual written consent of the both parties.
1.5 It is the intent of the City to award this bid to the lowest responsible and
responsive bidder. The City reserves the right to award on a lump sum basis
for all work required here.
2. ASSIGNMENT OF CONTRACT
Neither this contract, nor any portion thereof, shall be assigned, except by formal
approval of the City Commission. No such approval will be construed as making the
City a part of or to such assignment, or subjecting the City to liability of any kind to
any assignee. No subcontract or assignment shall, under any circumstances, relieve
the Contractor of his liability and obligation under this contract, and despite any such
assignment, the City shall deal through the Contractor only. However, if the company
is sold during the life of the contact, the buying agent must provide the City with a
letter signed by an officer of the new owner that can legally bind the company, stating
that they will continue to perform the requirements of the contract under all the terms,
conditions, and specifications so stated in the contract.
3. CONTRACTOR'S RESPONSIBILITY
Contractor shall provide sufficient manpower so as to perform work safely and
expeditiously with all equipment plainly marked with the company name. All
equipment provided pursuant to this agreement shall be in good and proper working
order.
City of TamaracPurchasing & Contracts Division
The Contractor shall provide a qualified foreman present on the site at all times, as a
fully authorized agent of the Contractor, and capable of making on -site decisions. It
shall be the responsibility of the. All areas covered by this Agreement shall remain
operational and accessible to the public during installation of equipment.
Contractor shall secure the job site at all times during and after construction to protect
the general public from harm, and remove from the job site and properly dispose of all
residues at the end of each and every workday. No unsecured materials or
equipment are to be on site at night or over a weekend, unless arrangements have
been made with and prior approval obtained from applicable City personnel in writing.
No materials or equipment are to be stored so as to restrict traffic lines of sight. Any
materials or equipment left on site shall be secured by the Contractor, who is fully and
totally responsible for security.
Loss of materials or equipment due to theft, vandalism, etc. shall be the responsibility
of the Contractor. Any material left on site overnight shall be properly marked and
identified in order to ensure public safety.
4. DAMAGE TO PUBLIC AND/OR PRIVATE PROPERTY
Extreme care shall be taken to safeguard all existing facilities, windows, carpeting, dry
wall and furniture on or around the job site. Damage to public and/or private property
shall be the responsibility of the Contractor and shall be repaired and/or replaced in
equal or better condition at no additional cost to the City. The Contractor shall use all
means to protect existing objects, structures, and in the event of damage,
immediately make all repairs, replacements and dressings to damaged materials, to
the approval of the City, at no additional cost to the City.
5. PERMITS AND LICENSES
The Contractor shall be responsible for securing all City Building permits. However, all
City permit fees are waived. The Contractor shall submit copies of all permits required
for this work. The Contractor shall be responsible to secure the necessary
construction permits from other agencies as identified in the Technical Specifications.
Cost of permits will be paid for from the bidding and permits allowance included in the
bid schedule, if applicable.
6. SITE INSPECTION — CONTRACTOR
It shall be the full responsibility of the bidder to visit and inspect the proposed
construction site prior to the submission of a bid, if bidder did not visit during the
Phase I process. No variation in price or conditions shall be permitted based on a
claim of ignorance.
Submission of the bid is evidence that the bidder has been familiarized with the
nature and extent of the work, and the equipment, materials, and labor requirements.
Should the bidder see any problem, the bidder is to bring the problem to the attention
of the City immediately.
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City of Tamarac Purchasing & Contracts Division
7. SITE INSPECTION — CITY
All work will be conducted under the general direction of the City, and is subject to
inspection by appointed inspectors from the City of Tamarac Building and Code
Compliance Division to ensure compliance with the terms of the contract. No
inspector is authorized to change any provision of the specifications without written
authorization from the Information Technology Director and the Purchasing and
Contracts Manager, nor shall the presence or absence of an inspector relieve the
Contractor from any requirements of the contract.
Any work performed past City of Tamarac's nominal working hours (M-F, 8:00 AM —
4:00 PM) must be inspected. If any work is done outside of normal working hours, the
City inspector is to be compensated by the Contractor at a rate of $55.00/hour.
However, if a City contract/consultant inspector is used, the Contractor will
compensate that inspector at the same cost as the City's cost. In addition, the City
inspector must be onsite at least one (1) hour prior to closing site for each day. If site
closure has taken place after 4:30 PM, the City inspector will be compensated at the
above provision.
8. SUBMITTALS
Contractor shall submit all required forms and documents as required by this contract
including but not limited to bonds, insurance certificates and any required drawings
within 15 days from the Award. Additionally, Contractor shall apply for all applicable
licenses or permits within 15 days of the Award.
9. WAIVER OF LIENS
Prior to Final Payment of the Contract Sum, a final waiver of lien shall be submitted
by all suppliers, subcontractors, and/or Contractors who worked on the project that is
subject of the Agreement. Payment of the invoice and acceptance of such payment
by the Contractor shall release the CITY from all claims of liability to the Contractor in
connection with the Agreement.
10. PAYMENT
Payment will be made monthly for work that has been completed, inspected and
properly invoiced. A retainage of 10% will be deducted from monthly payment.
Retainage monies will be released upon satisfactory completion and final inspection
of this project. Invoices must bear the project name, project number, bid number and
purchase order number. The City has up to thirty (30) days to review, approve and
pay all invoices after receipt. The Contractor shall invoice the City and provide a
written request to the City to commence the one-year warranty period. All necessary
Release of Liens and Affidavits shall be processed before the warranty period.
11. CONTRACT DOCUMENTS
The contract documents shall consist of the Standard Form Of Agreement, Bid
Proposal executed and submitted by the Contractor, project specifications, plans and
specifications (where applicable), any addendums or change orders, bond(s),
insurance certificate(s), and the City Resolution awarding the bid.
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City of Tamarac Purchasing & Contracts Division
12. CONTRACT PRICE
The Contract Price constitutes the total compensation (subject to authorized
adjustments, if applicable) payable to the Contractor for performing the work. All
duties, responsibilities and obligations assigned to or undertaken by the Contractor
shall be at his expense without change in the Contract Price or Time except as
approved in writing by the Project Manager.
12.1 Change Order
The Contract Price and/or Time may only be changed by a Change Order.
A fully executed change order for any extra work must exist before such extra
work is begun. Any claim for an increase or decrease in the Contract Price shall be
based on written notice delivered by the party making the claim to the other party
promptly (but in no event later than 15 days) after the occurrence of the event giving
rise to the claim and stating the general nature of the claim. The amount of the claim
with supporting data shall be delivered (unless the Project Manager allows an
additional period of time to ascertain more accurate data in support of the claim) and
shall be accompanied by claimant's written statement that the amount claimed covers
all known amounts to which the claimant is entitled as a result of the occurrence of
said event. No claim for an adjustment in the Contract Price will be valid if not
submitted in accordance with this Paragraph.
13. CHANGES IN CONTRACT TIME
The Contract Time may only be changed by a Change Order. A fully executed change
order must exist prior to extension of the contract time.
13.1 Notice
Any claim for an extension of the Contract Time shall be based on written notice
delivered by the party making the claim to the other party at least fifteen (15) days
prior to the substantial completion date of the project. Notice of the extent of the claim
shall be delivered with supporting data and stating the general nature of the claim.
Contractor hereby agrees to waive rights to recover any lost time or incurred costs
from delays unless Contractor has given the notice and the supporting data required
by this Paragraph.
13.2 Basis for Extension
Extensions of time shall be considered and will be based solely upon the effect of
delays to the work as a whole. Extensions of time shall not be granted for delays to
the work, unless the Contractor can clearly demonstrate that such delays did or will, in
fact, delay the progress of work as a whole. Time extensions shall not be allowed for
delays to parts of the work that are not on the critical path of the project schedule.
Time extensions shall not be granted until all float or contingency time, at the time of
delay, available to absorb specific delays and associated impacts is used.
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of Tamarac
Purchasing & Contracts Division
E0IIIIIIIIIIIIID7 CAI;161206_I�l
In the event satisfactory adjustment cannot be reached by the City and the Contractor
for any item requiring a change in the contract, and a change order has not been
issued, the City reserves the right at its sole option to terminate the contract as it
applies to these items in question and make such arrangements as the City deems
necessary to complete the work. The cost of any work covered by a change order for
an increase or decrease in the contract price shall be determined by mutual
acceptance of a lump sum by the City and Contractor. If notice of any change in the
contract or contract time is required to be given to a surety by the provisions of the
bond, the giving of such notice shall be the Contractor's responsibility, and the
amount of each applicable bond shall be adjusted accordingly. The Contractor shall
fumish proof of such adjustment to the CITY. Failure of the Contractor to obtain such
approval from the Surety may be a basis for termination of this Contract by the CITY.
15. LIQUIDATED DAMAGES
Upon failure of Contractor to complete the work within the time specified for
completions, (plus approved extensions if any), Contractor shall pay City the sum of
$200 for each calendar day that the completion of the work is delayed beyond the
time specified in the contract for completion, as fixed and agreed liquidated damages
and not as a penalty. Liquidated damages are hereby fixed and agreed upon between
the parties, recognizing the impossibility of precisely ascertaining the amount of
damages that will be sustained by City as a consequence of such delay and both
parties desiring to obviate any question of dispute concerning the amount of said
damages and the cost and effect of the failure of Contractor to complete the contract
on time. Regardless of whether or not a single Contract is involved, the above -stated
liquidated damages shall apply separately to each portion of the work for which a time
of completion is given. City shall have the right to deduct from and retain out moneys
which may be due or which may become due and payable to Contractor, the amount
of such liquidated damages and if the amount retained by City is insufficient to pay in
full such liquidated damages, Contractor shall pay in full such liquidated damages.
Contractor shall be responsible for reimbursing City, in addition to liquidated damages
or other per day damages for delay, for all costs of engineering, architectural fees,
and inspection and other costs incurred in administering the construction of the
project beyond the completion date specified or beyond an approved extension of
time granted to Contractor whichever is later.
These liquidated damages will not prohibit City from recovering ascertainable actual
damages incurred as a result of the same delay to which the liquidated damages
apply. Contractor may be liable for both liquidated damages as stated herein, and for
excess completion costs of this project. In the event Contractor has been either
terminated from or has abandoned the project prior to completion, this liquidated
damages clause is still applicable to hold Contractor liable for the liquidated damages.
16. BONDS
The Contractor shall furnish separate Performance and Payment Bonds in the
amount of 100% of the total bid award amount as security for the faithful project
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of Tamarac Purchasing & Contracts Division
performance and payment of all of the Contractor's obligations under the contract
documents, per City Code Section 10-156. At the completion and formal approval and
acceptance of all work associated with the project, a one year warranty period will
begin. At this time, a warranty bond in an amount not less than 50% of the final
contract amount must be submitted.
If the surety on any bond fumished by the Contractor is declared bankrupt or
becomes insolvent, or its right to do business is terminated in Florida, the Contractor
shall, within seven (7) days thereafter, substitute another bond meeting the
requirements outlined above, which must also be acceptable to the City.
17. PERFORMANCE, PAYMENT AND WARRANTY BONDS
Within fifteen (15) calendar days after the contract award, but in any event prior to
commencing work, the Successful Bidder shall execute and fumish the CITY a
Performance Bond and Payment Bond, each written by a corporate surety, having a
resident agent in the State of Florida and having been in business with a record of
successful continuous operation for at least five (5) years. The surety shall hold a
current certificate of authority from the Secretary of Treasury of the United States as
an acceptable surety on federal bonds in accordance with United States Department
of Treasury Circular No. 570. The Contractor shall be required to provide acceptable,
separate Performance and Payment Bonds in the amount of 100% of the bid amount.
The Performance Bond shall be conditioned that the Successful Bidder performs the
contract in the time and manner prescribed in the contract. The Payment Bond shall
be conditioned that the Successful Bidder promptly make payments to all persons
who supply the Successful Bidder in the prosecution of the work provided for in the
contract and shall provide that the surety shall pay the same in the amount not
exceeding the sum provided in such bonds, together with interest at the maximum
rate allowed by law and that they shall indemnify and save harmless the CITY to the
extent of any and all payments in connection with the carrying out of said contract
which the CITY may be required to make under the law.
Such bonds shall continue in effect for one (1) year after final payment becomes due
except as otherwise provided by law or regulation or by the Contract Documents with
the final sum of said bonds reduced after final payment to an amount equal to twenty
five percent (25%) of the Contract price, or an additional bond shall be conditioned
that the Successful Bidder correct any defective of faulty work or material which
appear within one (1) year after final completion of the Contract, upon notification by
CITY. The Warranty Bond shall cover the cost of labor as well as materials.
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of Tamarac
& Contracts Division
BID NO.04-07R — PHASE II
The purpose of this bid is to provide for all equipment, labor and materials to furnish and
install and make ready to successfully operate, Audio/Visual systems as defined herein for
the City of Tamarac, at the City Commission Chambers, and Conference Room 105 at the
Tamarac Municipal Building, 7525 NW 88t" Ave., Tamarac, Florida, and in the Ballroom of
the Tamarac Community Center, 8601 W. Commercial Blvd., Tamarac, Florida.
SCOPE OF SERVICES
As a result of Phase I of this request, the "REQUEST OF INFORMATION", the City has
determined that firms receiving this Invitation for Bid have submitted acceptable solutions to
meet the requirements of this project. Accordingly, each firm approved shall be permitted
to submit a solution based on the approach and equipment approved during the Request
for Information review and approval process. A copy of the approved equipment for each
individual bidder will be attached to that bidder's Invitation for Bid document, and is
incorporated therein as an integral part of the bid. Upon completion of the project, the
system shall provide for the successful performance of the following:
A. Commission Chambers
1. An audio/visual system that will accommodate any presentation medium for
the audience, staff and the members of the City Commission.
2. The system shall include a large screen (approximately 15' x 20') on the west
wall of the chamber (behind the dais) that will allow the entire audience to
view the presentations. The screen shall be electrically retractable into the
ceiling when not in use. (Please note that the ceiling in the City Commission
Chamber is suspended drywall with no walking access above.) A wall -
mounted switch to allow for manual operation of the screen shall be installed.
3. A professional grade projection system, minimum 4500 lumens, with
approximate rated bulb life of 1800 hours minimum. Projector shall be
mounted on the ceiling to project presentations from multiple sources. The
projector will be mounted at an appropriate distance from the screen on the
ceiling. The projector will be required to produce a non -distorted image of
approximately 15' x 20' on a screen which will be operated under full lighting
conditions (incandescent lighting using lighting cans, and a single suspended
incandescent fixture.)
4. The system shall provide for input from the following type of devices:
a. PC or laptop computer
b. Document Camera
C. DVD Player / VCR
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of Tamarac
Purchasing & Contracts Division
d. Cable Television input
e. Two (2) laptop ports shall be located on each of the two (2)
petitioner's podiums.
f. Dual laptop ports shall be provided on the table at the dais.
5. A 17" LCD monitor shall be installed in each position on the dais for viewing
by members of the City Commission and by staff. A total of fourteen (14)
units will be installed, with one unit at each of 12 dais positions, and one unit
in the document camera area. Monitors are to be installed in a manner so as
to not obstruct the view of either the officials at the dais or the audience.
6. A Document Camera shall be provided and installed to project large size
drawings (up to "E" sized drawings); pictures or any other images on the
large and individual screens. The Document Camera shall be installed on the
desk in front of the dais, or may be ceiling mounted with appropriate lenses
to view items placed below it.
7. The successful Bidder shall supply a commercial grade DVD player and a
commercial grade VCR unit. In addition, necessary connections shall be
made to the projector to accommodate presentations input from the DVD
player, VCR, computers or cable television. The connections shall be
configured to allow for simultaneous video switching, to send images from
multiple sources to multiple output sources. (Note: City shall supply
necessary computers.)
8. The system shall be controllable through a programmable wireless remote
unit, that will be provided to allow for one -touch set-up and switching from
different media sources such as a laptop or computer network interface
(Power Point), cable television, DVD, VCR, Document Camera, etc. The
controller unit will be utilized from either the table in front of the dais or the
equipment room, and will control the inputs, screen and sound level.
9. The sound equipment in the Commission Chambers shall be replaced with
new equipment to work with the new system. Microphones on the dais, on
the floor and the wireless units shall be incorporated into the new system or
replaced if necessary. Existing speakers shall be incorporated into the
system and any necessary modifications, replacements and additions shall
be included in the project. In addition, contractor shall replace the three (3)
sets of cluster -mounted speakers in the Commission Chambers
10. An audio feed shall be provided from the sound system to a digital audio
recording system, (to be provided by others), which shall be located at the
City Clerk's position on the dais to record audio transcripts of meetings
conducted in the Chamber.
Fri
City of Tamarac
tlN"'v -.11-1-1-11-111111-11- 1-111 1-11111- --- IPurchasing & Contracts Division
B. Main Conference Room (Room 105)
1. A two (2) projector / two (2) screen solution is requested for this room.
Projectors shall be configured and placed in such a manner that the same
image will project from both projectors simultaneously, onto one of two (2)
retractable screens mounted on opposite sides of the room, which shall be
visible to all meeting attendants around the conference table and the audience.
Projectors shall be ceiling mounted.
2. Audio/visual system at this location will accommodate multiple input sources for
the audience, staff and members of the City Commission. The system shall
provide for input from the following type of devices:
a. PC or laptop computer
b. Document Camera
C. DVD Player / VCR
d. Cable Television input
3. The system shall have two (2) electrically operated retractable screens
located on the north and the south walls of the conference room, with specific
locations to be approved immediately prior to installation. The screens shall
be approximately 5' x 8'. Surface mounted switches shall be installed to
allow for manual operation of the screens. Note: Ceiling is a suspended tile
drop ceiling on a metal grid
4. The successful bidder shall supply a commercial grade DVD player and a
commercial grade VCR unit specifically for this room. In addition, necessary
connections shall be made to the projector to accommodate presentation input
from the DVD player, VCR, computers or cable television. The connections shall
be configured to allow for simultaneous video switching, to send images from
multiple sources to multiple output sources. (Note: The City shall supply
necessary computers.)
5. The system shall be controllable through a programmable wireless remote unit
that will be provided to allow for one -touch set-up and switching from different
media sources such as laptop or computer network interface (Power Point),
cable television, DVD, VCR, Document Camera, etc. The controller unit will be
utilized from the conference table, or from a position in the audience area, and
will control the inputs, the screen and the sound level.
6. Sufficient number of ceiling - mounted boundary microphones will be located
above the conference table to amplify sound for the audience and to
accommodate the recorder without having to set-up the sound system for each
meeting.
7. A camera will be installed on the ceiling and connected to the City's internal
network (intranet) to broadcast sound and video to those City employees who
are authorized to view the meeting on their personal computers. The camera
shall provide for remote movement (side to side, up/down, zoom in/ out) through
a remote control unit, and through the network by an authorized user. Camera
will be positioned to broadcast the proceedings around the conference table.
17
V of Tamarac_—___._.,_. _ ._ , � Purchasing & Contracts Division
Low -voltage wiring from the IP camera to the Computer Room will be required
8. A sufficient number of speakers shall be installed on the ceiling for the audience
to hear the meeting discussion and the presentations.
9. An audio feed will be provided from the sound system to the digital recording
system to record the meetings conducted in this room.
10. The audio feed from this conference room shall also be fed to the existing City
Hall PA system.
11. A document camera shall be installed on the ceiling pointing down to the floor to
project large size drawings (up to E size); pictures or any other images on the
screens on both sides of the room.
C. Community Center Ball Room
A projector and a screen will be installed in the ball room to accommodate
input from the following type of devices:
a. PC or laptop computer
b. Document Camera
C. DVD Player / VCR
d. Cable Television input
2. Projector will be integrated with the existing sound system.
3. The system shall have an electrically operated retractable screen located
over the stage. The screen shall be sized appropriately for the room.
Surface mounted switch shall be installed to allow for manual operation of the
screen.
D. Integration and Installation Services
The successful bidder shall be responsible for provision of all necessary construction,
assembly, materials and labor necessary for the installation of equipment at the
Tamarac City Hall, including interfacing with existing equipment, installation of new
projectors below ceiling level, installation of projection screens and wall switches,
installation of speakers, sound equipment and microphones, provision of all low
voltage cables, assembly within existing racks, programming the control system;
required demolition; necessary electrical work, including installation of AC wiring; all
final connections; placement and mounting of equipment; carpentry; and any other
trade -related service required for this project. The bidder and all sub -contractors shall
possess appropriate State of Florida and Broward County licenses. Such licenses
shall be in force at the time of the submittal of this bid.
E. Training
The bidding vendor shall provide training for up to 2 staff members on the proper
operation and performance of the system.
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of Tamarac Purchasing & Contracts Division
F. Warranties
Bidders shall warrant the equipment for a minimum of one (1) year, from the date of
substantial completion of the installation. All warranties for this period shall be for on -
site service.
G. Performance and Testing
The successful bidder shall be required to make the system completely operable to
the satisfaction of the City. This shall include insuring that all media successfully
operate with the system, programming and proper balancing of controls, etc. The
Bidder shall conduct appropriate testing to ensure complete operability of the system
to the satisfaction of the City. Satisfactory performance will require the operability of
all equipment in accordance with the manufacturer's recommended parameters, the
ability to easily switch media from one source to another without the need for manual
intervention, clear video and/or audio output without feedback, extraneous noise, or
interference from other sources, and the ability to project clear, non -distorted images.
The successful bidder shall maintain this standard of operability at no additional cost
to the City during the system warranty period.
H. Manuals
A minimum of one (1) set of complete operating manuals shall be compiled for all
equipment. Manuals shall provide instructions on operation of the equipment, settings,
and routine maintenance.
I. Serviceability of Equipment
The successful bidder shall be capable of providing service on all equipment,
including preventative maintenance and emergency service as required. Warranty
services shall be provided during the warranty period as needed. The successful
bidder shall be authorized by the equipment manufacturers to provide warranty
services, and upon completion of the warranty period, be capable of entering into a
maintenance agreement for such work, with the City, if mutually agreeable to both
parties. If the bidder is unable to directly service the equipment, it will be the
responsibility of the bidder to provide service from a manufacturer authorized
service agent located within a 50 mile radius of the City of Tamarac. Please indicate
the name, contact name and telephone number for service issues in the space
below.
J. Work by Others
The successful Contractor shall be responsible for installation of low voltage
electrical wiring. The City will be responsible for obtaining separate contracts for
high voltage electrical wiring, drywall repair and replacement, and carpentry work.
The Contractor, however, shall advise the City regarding where and to what extent
TJ
of Tamarac
& Contracts Division
these services will be required from other vendors. The Contractor shall also make
final connections to City -provided electrical service.
K. Blueprints
Copies of blueprints for the facility will be made available for viewing at either the
Purchasing Division Office or at the Information Technology Office, Tamarac City
Hall, 7525 NW 88" Avenue, Tamarac, FL.
K01
of Tamarac Purchasing & Contracts Division
COMPANY NAME: (Please Print):
Phone: Fax:
1.
2.
3.
4.
5.
6.
7.
8.
BEFORE SUBMITTING YOUR BID, MAKE SURE YOU...
❑ Carefully read the General Terms & Conditions and Special Conditions.
❑ Fill out and sign the Non -Collusive Affidavit and have it properly
notarized.
❑ Sign the Certification page. Failure to do so will result in your Bid being
deemed non -responsive.
❑ Fill out the Bidder's Qualification Statement.
❑ Fill out the References page.
❑ Sign the Vendor Drug Free Workplace Form.
❑ Fill out and sign the Certified Resolution.
❑ Include proof of insurance.
Make sure your Bid is submitted PRIOR to the deadline.
Late Bids will not be accepted.
Failure to provide the requested attachments may result in your bid
being deemed non -responsive.
THIS SHOULD BE THE FIRST PAGE OF YOUR BID.
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City of Tamarac Purchasing Division
. ......... - r --
BID FORM
BID NO.04-07R — PHASE 11
Submitted by: Date
THIS BID IS SUBMITTED TO:
City of Tamarac
Purchasing and Contracts Manager
7525 Northwest 88t" Avenue
Tamarac, Florida 33321
1. The undersigned Bidder proposes and agrees, if this bid is accepted, to enter into a
contract with the City to perform and furnish all Work as specified herein for the
Contract Price and within the Contract Period indicated in this bid.
2. This bid will remain subject to acceptance for sixty (60) days after the day of bid
opening. Bidder will sign and submit the necessary documents required by the City
within fifteen (15) days prior to the date of the City's Award.
a) Bidder has familiarized itself with the nature and extent of the contract
documents, locality, and all local conditions and laws and regulations that in
any manner may affect cost, progress, performance or furnishing of the
Work.
b) Bidder has given the City written notice of all conflicts, errors or discrepancies
that it has discovered in the contract documents and the written resolution
thereof by the City is acceptable to Bidder.
c) This Bid is genuine and not made in the interest of or on behalf of any
undisclosed person, firm or corporation and is not submitted in conformity
with any agreement or rules of any group, association, organization or
corporation; Bidder has not directly or indirectly induced or solicited any other
Bidder to submit a false or sham Bid; Bidder has not solicited or induced any
person, firm or corporation to refrain from bidding; and Bidder has not sought
by collusion to obtain for itself any advantage over any other Bidder or over
the City.
3. Bidder will complete the Work for the prices shown in the "Bid Form".
4. Bidder agrees that the Work will be substantially performed and complete in
accordance with the schedules established herein.
1 of 4 Bid Form/Agree to Complete
City of Tamarac Purchasing .Division
_................_....._........_.............._..u.........................._.._.._.._........_...._._......_..._...__,..�........._...._._..._..._...---. i...__-_�__...........__.,.-... �._......_,.. �.._____,.._.�.._._...�......_..._.___...__..._.............
BID FORM
(continued)
BID NO. 04-07R -- PHASE II
The City of Tamarac is hereby requesting Bids, from qualified vendors, to furnish and install
Audio Visual Equipment at the Tamarac Municipal Complex Commission Chambers and
Conference Room 105, as well as the Tamarac Community Center Ballroom.
We propose to furnish the following in conformity with the specifications and at the below
bid prices. The bid prices quoted have been checked and certified to be correct. Said prices
are fixed and firm and shall be paid to Bidder for the successful completion of its obligation
as specified in the contract documents. .
Please provide lump sum costs for each facility as follows:
DESCRIPTION TOTAL COST
1. Commission Chamber — Tamarac City Hall
1A. Equipment $
1 B. Installation, Integration and Training $
Total — Commission Chamber $
2. Conference Room 105
2A. Equipment $
2B. Installation, Integration and Training $
Total — Conference Room 105 $
3. Ballroom — Tamarac Community Center
3A. Equipment $
3B. Installation, Integration and Training $
Total — Ballroom $
GRAND TOTAL — ALL ITEMS $
Page 2 of 4 Bid Form/Terms/Bid Price
of Tamarac
Division
BID FORM
(continued)
I:31.11:L• 1 o
The City reserves the right to reject any bid, if it deems that a vendor has deliberately
provided erroneous information. The undersigned declare to have specific and legal
authorization to obligate their firm to the terms of this bid, and further, that they have
examined the Invitation to Bid, the instructions to Bidders, the Specifications, and other
documents included in this bid request, and hereby promises and agrees that, if this bid is
accepted, they will faithfully fulfill the terms of this bid together with all guarantees and
warranties thereto. The undersigned bidding firm further certifies the product and/or
equipment meets or exceeds the specification as stated in the bid package; and also agrees
that products and/or equipment to be delivered which fail to meet bid specifications will be
rejected by the City within thirty (30) days of delivery. Return of rejection will be at the
expense of the bidder.
Company Name
Address
City, State, ZIP
Contractor's License Number
Authorized Signature
Typed/Printed Name
Telephone & Fax Number
Federal Tax ID#
Page 3 of 4 Bid FormlCompany Information
of Tamarac Purchasing Division
....._.._..._.Y.._..Y........_..................._............... ..... .._... ...........y.....
Bidders Name:
TERMS:
Delivery/completion:
% DAYS:
BID FORM
(continued)
BID NO.04-07R
calendar days after receipt of Purchase Order
To be considered eligible for award, one (1) original and two (2) copies of this bid form
MUST be submitted with the Bid.
NOTE: Bid submittals without the manual signature of an authorized agent of the Bidder
shall be deemed non -responsive and ineligible for award.
IF "NO BID" IS OFFERED, PLEASE PROVIDE THE FOLLOWING INFORMATION:
Please indicate reason(s) why a Bid Proposal is not being submitted at this time.
Return the Bid Form to avoid removal of Bidder from the City of Tamarac's vendor
listing.
Page 4 of 4 Bid Porml rermslCompietion
City of Tamarac Purchasing Division
NON -COLLUSIVE AFFIDAVIT
State of
)ss.
County of _ )
being first duly sworn,
deposes and says that:
1. He/she is the , (Owner, Partner, Officer,
Representative or Agent) of , the Offeror
that has submitted the attached Proposal;
2. He/she is fully informed respecting the preparation and contents of the attached
Proposal and of all pertinent circumstances respecting such Proposal;
3. Such Proposal is genuine and is not a collusive or sham Proposal;
4. Neither the said Offeror nor any of its officers, partners, owners, agents,
representatives, employees or parties in interest, including this affiant, have in any
way colluded, conspired, connived or agreed, directly or indirectly, with any other
Offeror, firm, or person to submit a collusive or sham Proposal in connection with the
Work for which the attached Proposal has been submitted; or to refrain from bidding in
connection with such Work; or have in any manner, directly or indirectly, sought by
agreement or collusion, or communication, or conference with any Offeror, firm, or
person to fix the price or prices in the attached Proposal or of any other Offeror, or to
fix any overhead, profit, or cost elements of the Proposal price or the Proposal price of
any other Offeror, or to secure through any collusion, conspiracy, connivance, or
unlawful agreement any advantage against (Recipient), or any person interested in
the proposed Work;
5. The price or prices quoted in the attached Proposal are fair and proper and are not
tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of
the Offeror or any other of its agents, representatives, owners, employees or parties in
interest, including this affiant.
Signed, sealed and delivered in the presence of. -
Witness
Witness
By
Printed Name
Title
Page 1 of 2 Non -Collusive Affidavit
of Tamarac
Division
ACKNOWLEDGMENT
NON -COLLUSIVE AFFIDAVIT
State of Florida
County of
On this the day of , 2Q , before me, the undersigned Notary Public
of the State of Florida, personally appeared
and
(Name(s) of individual(s) who appeared before notary)
whose name(s) is/are Subscribed to within the instrument, and he/she/they
acknowledge that he/she/they executed it.
WITNESS my hand
and official seal.
NOTARY PUBLIC
SEAL OF OFFICE:
NOTARY PUBLIC, STATE OF FLORIDA
(Name of Notary Public: Print,
Stamp, or Type as Commissioned)
❑ Personally known to me, or
❑ Produced identification:
(Type of Identification Produced)
❑ DID take an oath, or ❑ DID NOT take an oath
Page 2 of 2 Non -Collusive Acknowledgement
of Tamarac �, Purchasing Division
CERTIFICATION
111MR1 7-1►TAII1����>�u�;i�:1 :3L7
We (1), the undersigned, hereby agree to furnish the item(s)/service(s) described in the
Invitation to Bid. We (1) certify that we(1) have read the entire document, including the
Specifications, Additional Requirements, Supplemental Attachments, Instructions to Bidders,
Terms and Conditions, and any addenda issued. We agree to comply with all of the
requirements of the entire Invitation To Bid.
Indicate which type of organization below:
INDIVIDUAL ❑ PARTNERSHIP ❑ CORPORATION ❑ OTHER ❑
If "Other", Explain:
Authorized Signature
Title
Company Name
Address
City/State/Zip
Email Address
Name (Printed Or Typed)
Federal Employer I.D./Social Security No.
Phone Number
Fax Number
Contact Person
Page i of 1 Certification
City.o%lamarac _ . _.._._....._........._._. _._.�. __.._..__._.. - : ._.___. ..__...................,_ purchasing and Contracts Division
BIDDER'S QUALIFICATION STATEMENT
The undersigned certifies under oath the truth and correctness of all statements and of
all answers to questions made hereinafter:
SUBMITTED TO: City of Tamarac
Purchasing & Contracts Manager
7525 NW 88`h Avenue
Tamarac, Florida 33321-2401
CHECK ONE: ❑Corporation ❑ Partnership ❑ Individual ❑ Joint Venture ❑ Other
SUBMITTED BY (Company Name)
ADDRESS:
CITY, STATE ZIP:
1. State the true, exact, correct and complete name of the partnership, corporation,
trade or fictitious name under which you do business and the address of the place of
business:
Correct Name of Bidder
Principal address of Business
City, State Zip
2. If Offeror is a corporation, answer the following:
a. Date of Incorporation
b. State of Incorporation
C. President's name
d. Vice President's name
e. Secretary's name:
f. Treasurer's name
g. Name and address of Resident Agent
3. If Offeror is an Individual or a Partnership, answer the following:
Date of Organization
Name, address and ownership units of all partners (if necessary, use separate sheet):
NAME ADDRESS OWNERSHIP UNIT
Page 1 of 3 Bidder's Qualification Statement
City of Tamarac Purchasing and Contracts Division
State whether general or limited partnership
4. If offer is other than an individual, corporation or partnership, describe the
organization and give the name and address of principals:
NAME ADDRESS
5. If Offeror is operating under a fictitious name, submit evidence of compliance
with the Florida Fictitious Name Statute.
6. How many years has your organization been in business under its present
name?
a. Under what former names has your organization operated?
7. Indicate registration, license numbers or certificate numbers for the businesses or
professions that are the subject of the Bid. Please attach certificate of competency
and/or state registration.
8. Have you ever failed to complete any work awarded to you? If so, state when,
where and why:
9. State the names, telephone numbers and last known addresses of three (3) owners,
individuals or representatives of owners with the most knowledge of work that you
have performed or goods you have provided (government owners are preferred as
references):
NAME ADDRESS PHONE
Page 2 of 3 Bidder's Qualification Statement
of Tamarac ;' Purchasing and Contracts Division
_. _.........._ — .._._..__.._.._........ _. ._..._......_... _. �...._---.._..---._.._... ; _._.. _ _ _ ...._._._..___ _._.._ _ .......�.....�......... m__ . .......
10. List the pertinent experience of the key individuals of your organization
(continue on insert sheet, if necessary).
11. State the name of the individual who will have personal supervision of the work:
THE BIDDER ACKNOWLEDGES AND UNDERSTANDS THAT THE INFORMATION CONTAINED IN
RESPONSE TO THIS QUALIFICATIONS STATEMENT SHALL BE RELIED UPON BY THE OWNER IN
AWARDING THE CONTRACT AND SUCH INFORMATION IS WARRANTED BY BIDDER TO BE TRUE.
THE DISCOVERY OF ANY OMISSION OR MISSTATEMENT THAT MATERIALLY AFFECTS THE BIDDER'S
QUALIFICATIONS TO PERFORM UNDER THE CONTRACT SHALL CAUSE THE OWNER TO REJECT
THE PROPOSAL, AND IF AFTER THE AWARD, TO CANCEL AND TERMINATE THE AWARD AND/OR
CONTRACT.
(Signature)
ACKNOWLEDGEMENT
BIDDER'S QUALIFICATION STATEMENT
State of Florida
County of
On this the day of , 20 , before me, the undersigned Notary Public
of the State of Florida, personally appeared
and
(Name(s) of individual(s) who appeared before notary)
whose names) is/are Subscribed to within the instrument, and he/she/they
acknowledge that he/she/they executed it.
WITNESS my hand
and official seal.
NOTARY PUBLIC
SEAL OF OFFICE:
NOTARY PUBLIC, STATE OF FLORIDA
(Name of Notary Public: Print,
Stamp, or Type as Commissioned)
❑ Personally known to me, or
❑ Produced identification:
(Type of Identification Produced)
❑ DID take an oath, or ❑ DID NOT take an oath
Page 3 of 3 Bidder's Qualification Statement
of Tamarac
and Contracts D!VlSiOn
REFERENCES
Please list name of government agency or private firm(s) with whom you have done business
within the past five years:
Agency/Firm Name:
Address
City State Zip
Phone/Fax
Contact Name
Agency/Firm Name:
Address
City State Zip
Phone/Fax
Contact Name
Agency/Firm Name:
Address
City State Zip
Phone/Fax
Contact Name
Agency/Firm Name:
Address
City State Zip
Phone/Fax
Contact Name
Agency/Firm Name:
Address
City State Zip
Phone/Fax
Contact Name
Page 9 of 1 References
City of Tamarac
and Contracts Division
VENDOR DRUG -FREE WORKPLACE
Preference may be given to vendors submitting a certification with their bid/proposal
certifying they have a drug -free workplace in accordance with Section 287.087, Florida
Statutes. This requirement affects all public entities of the State and becomes effective
January 1, 1991. The special condition is as follows:
IDENTICAL TIE BIDS - Preference may be given to businesses with drug -free workplace
programs. Whenever two or more bids that are equal with respect to price, quality, and
service are received by the State or by any political subdivision for the procurement of
commodities or contractual services, a bid received from a business that certifies that it has
implemented a drug -free workplace program shall be given preference in the award process.
Established procedures for processing tie bids will be followed if none of the tied vendors
have a drug -free workplace program. In order to have a drug -free workplace program, a
business shall:
1. Publish a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the
workplace and specifying the actions that will be taken against employees for
violations of such prohibition.
2. Inform employees about the dangers of drug abuse in the workplace, the business's
policy of maintaining a drug -free workplace, any available drug counseling,
rehabilitation, and employee assistance programs, and the penalties that may be
imposed upon employees for drug abuse violations.
3. Give each employee engaged in providing the commodities or contractual services
that are under bid a copy of the statement specified in subsection (1).
4. In the statement specified in subsection (1), notify the employees that, as a
condition of working on the commodities or contractual services that are under bid,
the employee will abide by the terms of the statement and will notify the employer of
any conviction of, or plea of guilty or nolo contendere to, any violation of chapter 893
or of any controlled substance law of the United States or any state, for a violation
occurring in the workplace no later that five (5) days after each conviction.
5. Impose a section on, or require the satisfactory participation in a drug abuse
assistance or rehabilitation program if such is available in the employee's
community, by any employee who is so convicted.
6. Make a good faith effort to continue to maintain a drug -free workplace through
implementation of this section. As the person authorized to sign the statement, I
certify that this form complies fully with the above requirements.
Authorized Signature Company Name
Page 1 of 1 Drug Free Workplace
City of Tamarac, Purchasing and Contracts Division
r
SAMPLE
AGREEMENT
BETWEEN THE CITY OF TAMARAC
AND
THIS AGREEMENT is made and entered into this day of ,
20 by and between the City of Tamarac, a municipal corporation, with principal offices
located at 7525 N.W. 88th Ave., Tamarac, FL 33321 (the "CITY") and
a corporation with principal offices located at (the "Contractor") to furnish,
install and make operational the Audio Visual Systems for the Commission Chambers and
Conference Room 105 at the Tamarac Municipal Complex; and in the ballroom at the
Tamarac Community Center..
Now therefore, in consideration of the mutual covenants hereinafter set forth, the City and
Contractor agree as follows:
1) The Contract Documents
The contract documents consist of this Agreement, conditions of the contract
(General, Supplementary and other Conditions), drawings, specifications, all addenda
issued prior to, and all modifications issued after execution of this Agreement. These
contract documents form the Agreement, and all are as fully a part of the Agreement if
attached to this Agreement or repeated therein.
2) The Work
The Contractor shall perform all work for the City required by the contract documents
as set forth below:
a) Contractor shall furnish all labor, materials, and equipment necessary to
Furnish and Install Audio Visual Equipment at the City Commission Chamber and
Conference Room 105 at the Tamarac City Hall, 7525 N.W. 88" Ave., Tamarac,
Florida; and the Community Center Ballroom, 8601 W. Commercial Boulevard,
Tamarac, Florida.
b) Contractor shall conduct all work in adherence to the requirements outlined in City of
Bid 04-07B, titled "Furnish and Install Audio Visual Equipment", which is
incorporated herein as Exhibit A.
c) Contractor shall supervise the work force to ensure that all workers conduct
themselves and perform their work in a safe and professional manner. Contractor
shall comply with all OSHA safety rules and regulations in the operation of
equipment and in the performance of the work. Contractor shall at all times have a
competent field supervisor on the job site to enforce these policies and procedures
at the Contractor's expense.
Page 1 of 7 Standard Contractor Agreement
City of Tamarac .. Purchasing and Contracts Division
d) Contractor shall provide the City with seventy-two (72) hours written notice prior to
the beginning of work under this Agreement and prior to any schedule change with
the exception of changes caused by inclement weather.
e) Contractor shall comply with any and all Federal, State, and local laws and
regulations now in effect, or hereinafter enacted during the term of this Agreement,
which are applicable to the Contractor, its employees, agents or subcontractors, if
any, with respect to the work and services described herein.
3) Insurance
Contractor shall obtain at Contractor's expense all necessary insurance in such
form and amount as required by the City's Risk and Safety Officer before beginning work
under this Agreement including, but not limited to, Workers' Compensation, Commercial
General Liability, and all other insurance as required by the City, including Professional
Liability when appropriate. Contractor shall maintain such insurance in full force and effect
during the life of this Agreement. Contractor shall provide to the City's Risk and Safety
Officer certificates of all insurances required under this section prior to beginning any work
under this Agreement. The Contractor will ensure that all subcontractors comply with the
above guidelines and will retain all necessary insurance in force throughout the term of this
agreement.
Contractor shall indemnify and hold the City harmless for any damages resulting from
failure of the Contractor to take out and maintain such insurance. Contractor's Liability
Insurance policies shall be endorsed to add the City as an additional insured.
Contractor shall be responsible for payment of all deductibles and self-insurance
retentions on Contractor's Liability Insurance policies.
4) Time of Commencement and Substantial Completion
The work to be performed under this Agreement shall be commenced after
execution of the Agreement and not later than ninety (90) days after the date that
Contractor receives Purchase Order. The work shall be substantially completed no later
than , 2004.
5) Contract Sum
The Contract Sum for the above work is
Dollars and cents ( ).
6) Payments
The City shall pay in full the Contract Sum to the Contractor upon completion of the
work listed in Paragraph 2 of this Agreement unless the parties agree otherwise. The City
shall pay the Contractor for work performed subject to the specifications of the job and
subject to any additions and deductions by subsequent change order provided in the
contract documents.
Page 2 of 7 Standard Contractor Agreement
of Tamarac
and Contracts Division
7) Waiver of Liens
Prior to payment of the Contract Sum, a final waiver of lien shall be submitted by all
suppliers, subcontractors, and/or Contractors who worked on the project that is the subject
of this Agreement.
8) Warranty
Contractor warrants the Work against defect for a period of year from the
date of completion of work. In the event that defect occurs during this time, Contractor shall
perform such steps as required in Technical Specifications and Terms and Conditions.
Contractor shall be responsible for any damages caused by defect to affected area or to
interior structure.
9) Indemnification
The Contractor shall indemnify and hold harmless the City, its elected and appointed
officials, employees, and agents from any and all claims, suits, actions, damages, liability,
and expenses (including attomeys' fees) in connection with loss of life, bodily or personal
injury, or property damage, including loss of use thereof, directly or indirectly caused by,
resulting from, arising out of or occurring in connection with the operations of the Contractor
or its officers, employees, agents, subcontractors, or independent Contractors, excepting
only such loss of life, bodily or personal injury, or property damage solely attributable to the
gross negligence or willful misconduct of the City or its elected or appointed officials and
employees. The above provisions shall survive the termination of this Agreement and shall
pertain to any occurrence during the term of this Agreement, even though the claim may be
made after the termination hereof.
Nothing contained herein is intended nor shall be construed to waive City's rights
and immunities under the common law or Florida Statutes 768.28, as amended from time
to time.
10) Non -Discrimination
The Contractor agrees that it shall not discriminate against any of its employees or
applicants for employment because of their age, handicap, race, color, religion, sex, or
national origin, and to abide by all federal and State laws regarding non-discrimination. The
Contractor further agrees to insert the foregoing provisions in all subcontracts hereunder
except subcontracts for standard commercial supplies or raw materials. Any violation of
such provisions shall constitute a material breach of this Agreement.
11) Independent Contractor
Contractor is an independent Contractor under this Agreement. Personal services
provided by the Contractor shall be by employees of the Contractor and subject to
supervision by the Contractor, and not as officers, employees, or agents of the City.
Personnel policies, tax responsibilities, social security and health insurance, employee
benefits, purchasing policies and other similar administrative procedures applicable to
services rendered under this Agreement shall be those of the Contractor.
Page 3 of 7 Standard Contractor Agreement
r
City of Tamarac j' Purchasing and Contracts Division
12) Assignment and Subcontracting
Contractor shall not transfer or assign the performance required by this Agreement
without the prior written consent of the City. This Agreement, or any portion thereof, shall
not be subcontracted without the prior written consent of the City.
13) Notice
Whenever either party desires or is required under this Agreement to give notice to
any other party, it must be given by written notice, sent by registered United States mail,
with return receipt requested, addressed to the party for whom it is intended at the following
addresses.
CITY
City Manager
City of Tamarac
7525 N.W. 88th Avenue
Tamarac, FL 33321
With a copy to City Attorney at the same address.
CONTRACTOR
14) Termination
This Agreement may be terminated by City or Contractor for cause or by the City for
convenience, upon thirty (30) days of written notice by the terminating party to the other
party for such termination in which event the Contractor shall be paid its compensation for
services performed to termination date, including services reasonably related to
termination. In the event that the Contractor abandons this Agreement or causes it to be
terminated, Contractor shall indemnify the city against loss pertaining to this termination.
Default by Contractor: In addition to all other remedies available to the City, this
Agreement shall be subject to cancellation by the City should the Contractor neglect or fail
to perform or observe any of the terms, provisions, conditions, or requirements herein
contained, if such neglect or failure shall continue for a period of thirty (30) days after
receipt by Contractor of written notice of such neglect or failure.
15) Agreement Subject to Funding
This Agreement shall remain in full force and effect only as long as the expenditures
provided for in the Agreement have been appropriated by the City Commission of the City
of Tamarac in the annual budget for each fiscal year of this Agreement, and is subject to
termination based on lack of funding.
Page 4 of 7 Standard Contractor Agreement
City of Tamarac Purchasing and Contracts Division
16) Venue
This Agreement shall be governed by the laws of the State of Florida as now and
hereafter in force. The venue for actions arising out of this agreement is fixed in Broward
County, Florida.
17) Signatory Authority
The Contractor shall provide the City with copies of requisite documentation
evidencing that the signatory for Contractor has the authority to enter into this Agreement.
18) Severability; Waiver of Provisions
Any provision in this Agreement that is prohibited or unenforceable in any jurisdiction
shall, as to such jurisdiction, be ineffective to the extent of such prohibition or
unenforceability without invalidating the remaining provisions hereof or affecting the validity
or enforceability of such provisions in any other jurisdiction. The non -enforcement of any
provision by either party shall not constitute a waiver of that provision nor shall it affect the
enforceability of that provision or of the remainder of this Agreement.
19) Merger; Amendment
This Agreement constitutes the entire Agreement between the Contractor and the
City, and negotiations and oral understandings between the parties are merged herein.
This Agreement can be supplemented and/or amended only by a written document
executed by both the Contractor and the City.
Page 5 of 7 Standard Contractor Agreement
r
of Tamarac, Purchasing and Contracts Division
IN WITNESS WHEREOF, the parties have made and executed this Agreement on
the respective dates under each signature. CITY OF TAMARAC, signing by and through its
Mayor and City Manager, and CONTRACTOR, signing by and through its
duly authorized to execute same.
ATTEST:
Marion Swenson, CIVIC
City Clerk
Date
ATTEST:
(Corporate Secretary)
Type/Print Name of Corporate Secy.
(CORPORATE SEAL)
Mb Cc•» V ATITY L03
Joe Schreiber, Mayor
Date
Jeffrey L. Miller, City Manager
Date
Approved as to form and legal sufficiency:
Mitchell S. Kraft, City Attorney
Date
Company Name
Signature of President/Owner
Type/Print Name of President/Owner
Date
Page 6 of 7 Standard Contractor Agreement
City of Tamarac __... _.»__ __ _ _ __ _.._..._ _. _....,._m�...• 9 Purchasing and Contracts Division
f.......�......
_ ......._.... _..... _ .. _._......_..._............ __....._
CORPORATE ACKNOWLEDGEMENT
STATE OF
�V
COUNTY OF
I HEREBY CERTIFY that on this day, before me, an Officer duly authorized in the State
aforesaid and in the County aforesaid to take acknowledgments, personally appeared
of a
Corporation, to me known to be the person(s) described in and who executed
the foregoing instrument and acknowledged before me that he/she executed the same.
WITNESS my hand and official seal this day of , 20_
Signature of Notary Public
State of Florida at Large
Print, Type or Stamp
Name of Notary Public
❑ Personally known to me or
❑ Produced Identification
Type of I.D. Produced
❑ DID take an oath, or
❑ DID NOT take an oath.
Page 7 of 7 Standard Contractor Agreement
City of Tamarac Purchasing & Contracts Division
..................... ....................................................... ........................... ............... ......... ........... ..............................
COMPANY NAME: (Please Print):
Phone: 714 4 Fax: -
BEFORE SUBMITTING YOUR BID, MAKE SURE YOU...
1. Carefully read the General Terms & Conditions and Special Conditions.
2. Q Fill out and sign the Non -Collusive Affidavit and have it properly
notarized.
3. Sign the Certification page. Failure to do so will result in your Bid being
deemed non -responsive.
4. Fill out the Bidder's Qualification Statement.
5. Fill out the References page.
6. Sign the Vendor Drug Free Workplace Form.
7. Cal Fill out and sign the Certified Resolution.
8. Include proof of insurance.
Make sure your Bid is submitted PRIOR to the deadline.
Late Bids will not be accepted.
Failure to provide the requested attachments may result in your bid
being deemed non -responsive.
THIS SHOULD BE THE FIRST PAGE OF YOUR BID.
21
City of Tamarac
r, •;.;>;
�.:'t: Purchasing Division
BID FORM
9=ff nT BID NO. 0407R —PHASE II
4200-Q LAFAYETTE CEO ER OWE Date
Submitted r
THIS BID IS SUBMITTED TO:
City of Tamarac
Purchasing and Contracts Manager
7525 Northwest 88th Avenue
Tamarac, Florida 33321
The undersigned Bidder proposes and agrees, if this bid is accepted, to enter into a
contract with the City to perform and furnish all Work as specified herein for the
Contract Price and within the Contract Period indicated in this bid.
2. This bid will remain subject to acceptance for sixty (60) days after the day of bid
opening. Bidder will sign and submit the necessary documents required by the City
within fifteen (15) days prior to the date of the City's Award.
a) Bidder has familiarized itself with the nature and extent of the contract
documents, locality, and all local conditions and laws and regulations that in
any manner may affect cost, progress, performance or furnishing of the
Work.
b) Bidder has given the City written notice of all conflicts, errors or discrepancies
that it has discovered in the contract documents and the written resolution
thereof by the City is acceptable to Bidder.
c) This Bid is genuine and not made in the interest of or on behalf of any
undisclosed person, firm or corporation and is not submitted in conformity
with any agreement or rules of any group, association, organization or
corporation; Bidder has not directly or indirectly induced or solicited any other
Bidder to submit a false or sham Bid; Bidder has not solicited or induced any
person, firm or corporation to refrain from bidding; and Bidder has not sought
by collusion to obtain for itself any advantage over any other Bidder or over
the City.
3. Bidder will complete the Work for the prices shown in the "Bid Form".
4. Bidder agrees that the Work will be substantially performed and complete in
accordance with the schedules established herein.
.............................................. .................................................. ............................................ ..... ...... I ..... I .......... ..........
1 of 4 Bid Form/Agree to Compfeta
Ci of Tamarac''>%� .... Purchasing Division
_.. ty........................................................................................ •............................................................... ..........
BID FORM
(continued)
BID NO. 04-07R — PHASE 11
The City of Tamarac is hereby requesting Bids, from qualified vendors, to furnish and install
Audio Visual Equipment at the Tamarac Municipal Complex Commission Chambers and
Conference Room 105, as well as the Tamarac Community Center Ballroom.
We propose to furnish the following in conformity with the specifications and at the below
bid prices. The bid prices quoted have been checked and certified to be correct. Said prices
are fixed and firm and shall be paid to Bidder for the successful completion of its obligation
as specified in the contract documents. .
Please provide lump sum costs for each facility as follows:
DESCRIPTION
1. Commission Chamber — Tamarac City Hall
1A. Equipment
1B. Installation, Integration and Training
Total — Commission Chamber
2. Conference Room 105
2A. Equipment
2B. Installation, Integration and Training
Total — Conference Room 105
3. Ballroom — Tamarac Community Center
3A. Equipment
3B. Installation, Integration and Training
Total — Ballroom
GRAND TOTAL — ALL ITEMS
TOTAL COST
5 o"
�a��f
LI 7
$ i.
..............................................................................................................................I.............................
Page 2 of 4 Bid Form/Terms/Bid Price
City of Tamarac Purchasing Division
f
BID FORM
(continued)
BID NO.04-07R
The City reserves the right to reject any bid, if it deems that a vendor has deliberately
provided erroneous information. The undersigned declare to have specific and legal
authorization to obligate their firm to the terms of this bid, and further, that they have
examined the Invitation to Bid, the instructions to Bidders, the Specifications, and other
documents included in this bid request, and hereby promises and agrees that, if this bid is
accepted, they will faithfully fulfill the terms of this bid together with all guarantees and
warranties thereto. The undersigned bidding firm further certifies the product and/or
equipment meets or exceeds the specification as stated in the bid package; and also agrees
that products and/or equipment to be delivered which fail to meet bid specifications will be
rejected by the City within thirty (30) days of delivery. Return of rejection will be at the
expense of the bidder.
CUSTOM FIT, INC.
4200-Q LAFAYETTTE CENTER DRIVE
CHANTILLY, VA 20151-1241
Company Name
Address
City, State, ZIP
Contractor's License Number
Authorized Signature
Typed/Printed Name ,
Telephone & Fax Numbe
-I:z`�`,
Federal Tax ID#
............................. ......................... ....................... .................... .----- I ...... I--,..........
Page 3 of 4 ,Bid FormlCompany Information
City of TamaracPurchasing Division
..................................................................--.................................. ......
Bidders Name:
BID FORM
(continued)
BID NO. 04-07RUSTOM FIT, INC.
4200-0 LAFAYETTE CENTER DRIVE
CHANTILLY, VA 20151-1241
TERMS: ` % DAYS: I
Delivery/completion: �� calendar days after receipt of Purchase Order
To be considered eligible for award, one (1) original and two (2) codes of this bid form
MUST be submitted with the Bid.
NOTE: Bid submittals without the manual signature of an authorized agent of the Bidder
shall be deemed non -responsive and ineligible for award.
IF "NO BID" IS OFFERED, PLEASE PROVIDE THE FOLLOWING INFORMATION:
Please indicate reason(s) why a Bid Proposal is not being submitted at this time.
Return the Bid Form to avoid removal of Bidder from the City of Tamarac's vendor
listing.
....................................................... .. '.........................................................................-......I........-.
Page.. of ........
Bid FonnlTenns/Completion
City o.. Tamarac �. < `'
......................................................... e:::::a,'°'t................................................................. Purchasing Division
NON -COLLUSIVE AFFIDAVIT
State of
. )ss.
County of 111
`7 ► l= fit` �l"``� being first duly sworn,
deposes and says that:
1. He/she is the �`'`�=�r� , (Owner, Partner, Officer,
Representative or Agent) of the Offeror
that has submitted the attached Proposal;
2. He/she is fully informed respecting the preparation and contents of the attached
Proposal and of all pertinent circumstances respecting such Proposal;
3. Such Proposal is genuine and is not a collusive or sham Proposal;
4. Neither the said Offeror nor any of its officers, partners, owners, agents,
representatives, employees or parties in interest, including this affiant, have in any
way colluded, conspired, connived or agreed, directly or indirectly, with any other
Offeror, firm, or person to submit a collusive or sham Proposal in connection with the
Work for which the attached Proposal has been submitted; or to refrain from bidding in
connection with such Work; or have in any manner, directly or indirectly, sought by
agreement or collusion, or communication, or conference with any Offeror, firm, or
person to fix the price or prices in the attached Proposal or of any other Offeror, or to
fix any overhead, profit, or cost elements of the Proposal price or the Proposal price of
any other Offeror, or to secure through any collusion, conspiracy, connivance, or
unlawful agreement any advantage against (Recipient), or any person interested in
the proposed Work;
5. The price or prices quoted in the attached Proposal are fair and proper and are not
tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of
the Offeror or any other of its agents, representatives, owners, employees or parties in
interest, including this affiant.
igne , sealed -and vdelivered in the presence of:
(�1-k
fitness
Witness
......................
Page 1 of 2
Printed Name
l:' 7
Title
................................ I .... I'll
.... .
Non -Collusive Affidavit
roll
City of Tamarac ; �;:.:�;i.................................. Purchasing Division
' ..
ACKNOWLEDGMENT
NON -COLLUSIVE AFFIDAVIT
State of FloV
County of _��"?�
On this the .-' day of ��'�Z! �_, 2QC_` before me, the undersigned Notary Public
of the State of Florida, personally appeared
C�%%t►Cr�
_.. and
(Name(s) of individual(s) who appeared before notary)
whose name(s) is/are Subscribed to within the instrument, and he/she/they
acknowledge that he/she/they executed it.
WITNESS my hand
and official seal.
NOTARY PUBLIC, STATE OF FLORIDA
NOTARY PUBLIC/
SEAL OF OFFICE: o w�� __- ►1 r Rig
(Name of Notary Public: Print,
Stamp, or Type as Commissioned)
Personally known to me, or
❑QPrpced identification:
(Type of Identification Produced)
1� DID take an oath, or ❑ DID NOT take an oath
my. CXWM W r .MR
.......... I............ ........................ ...........................................................I.....
Page 2 of 2 Non -Collusive Acknowledgement
;y•r
Purchasing Division
City of Tamarac :: ' ` .' g................
CERTIFICATION
THIS DOCUMENT MUST BE SUBMITTED WITH THE BID
We (1), the undersigned, hereby agree to furnish the item(s)/service(s) described in the
Invitation to Bid. We (1) certify that we(I) have read the entire document, including the
Specifications, Additional Requirements, Supplemental Attachments, Instructions to Bidders,
Terms and Conditions, and any addenda issued. We agree to comply with all of the
requirements of the entire Invitation To Bid.
Indicate which type of organization below:
INDIVIDUAL ❑ PARTNERSHIP ❑ CORPORATIONX OTHER ❑
Authorized Signature
Title
4200-Q LAFAYETTE CENTER DRIVE
City/State/Zip
Email Address
CUSTOM FIT, INC.
4200-0 LAFAYETTE CENTER DRIVE
CHANTILLY, VA 20151-1241
Name (Printed Or Typed)
!�/-/ 1c.:� ?`ice
Federal Employer I.D./Social Security No.
Phone Number
Fax Number
riJ TZ L-t 1 / -42
Contact Person
........ .........1.1.............. .-................................. .----------- ...................................
Page 1 of 1 Certification
City of Tamarac r; ; Purchasing and Contracts Division
............................................................................................. .
BIDDER'S QUALIFICATION STATEMENT
The undersigned certifies under oath the truth and correctness of all statements and of
all answers to questions made hereinafter:
SUBMITTED TO: City of Tamarac
Purchasing & Contracts Manager
7525 NW 88th Avenue
Tamarac, Florida 33321-2401
CHECK ONE�Corporation ❑ Partnership ❑ Individual ❑ Joint Venture ❑ Other
SUBMITTED BY (Company Name) OWN IT In
ADDRESS: ETTE CENTER DRIVU
CITY, STATE ZIP: CHANTILLY, VA 2015F-1
1. State the true, exact, correct and complete name of the partnership, corporation,
trade or fictitious name under which you do business and the address of the place of
business: II �.
Correct Name of Bidder L., G C, TZ' f1A T", ►` e-
Principal address of Business CUSTOM FIT, INC.
City, State Zip 4200-0 ME ENTER DRIVE
QA
2. If Offeror is a corporation, answer the following: '
a. Date of Incorporation
b. State of Incorporation
C. President's name
d. Vice President's name
e. Secretary's name:
f. Treasurer's name
g. Name and address of Resident Agent
3. If Offeror is an Individual or a Partnership, answer the following:
Date of Organization
Name, address and ownership units of all partners (if necessary, use separate sheet):
NAME ADDRESS OWNERSHIP UNIT
Page 1 of 3 Bidders Qualification Statement
City of Tamarac.....................................................................
Purchasing and Contracts Division
State whether general or limited partnership
4. If offer is other than an individual, corporation or partnership, describe the
organization and give the name and address of principals:
NAME
ADDRESS
,.. 6' L 1,1 !'r-�`-ie 772-: /_,.ice
5. If Offeror is operating under a fictitious name, submit evidence of compliance
with the Florida Fictitious Name Statute.
6. How many yes has your organization been in business under its present
name?
a. Under hat former names has your organization operated?
7. Indicate registration, license numbers or certificate numbers for the businesses or
professions that are the subject of the Bid. Please attach certificate of competency
and/or state registration.
8. Have you ever failed to complete any work awarded to you? If so, state when,
where and why:
9. State the names, telephone numbers and last known addresses of three (3) owners,
individuals or representatives of owners with the most knowledge of work that you
have performed or goods you have provided (government owners are preferred as
references):
NAME ADDRESS PHONE
Page 2 of 3 Bidder's Qualification Statement
City of Tamarac
Y ?. •.. Purchasing and Contracts Division
.........................4:' ..
10. List the pertinent experience of the key individuals of your organization
(continue on insert sheet, if necessary).
11. State the name of the individual who will have personal supervision of the work:
THE BIDDER ACKNOWLEDGES AND UNDERSTANDS THAT THE INFORMATION CONTAINED IN
RESPONSE TO THIS QUALIFICATIONS STATEMENT SHALL BE RELIED UPON BY THE OWNER IN
AWARDING THE CONTRACT AND SUCH INFORMATION IS WARRANTED BY BIDDER TO BE TRUE.
THE DISCOVERY OF ANY OMISSION OR MISSTATEMENT THAT MATERIALLY AFFECTS THE BIDDER'S
QUALIFICATIONS TO PERFORM UNDER THE CONTRACT SHALL CAUSE THE OWNER TO REJECT
THE PROPOSAL, AND IF AFTER THE AWARD, TO CANCEL AND TERMINATE THE AWARD AND/OR
CONTRACT.
(Signature)
ACKNOWLEDGEMENT
BIDDER'S QUALIFICATION STATEMENT
State of Florida
County of _ ''+I(Z i kiX
On this the Zb day of 20ZI before me, the undersigned Notary Public
of the State of Florida Y apP ersonall eared
and
(Name(s) of individual(s) who appeared before notary)
whose name(s) is/are Subscribed to within the instrument, and he/she/they
acknowledge that he/she/they executed it.
WITNESS my hand
and official seal.
NOTARY PUBLIC
SEAL OF OFFICE:
,iNs)i Conan. EVs*`Z,, jam'
N ARY PUBLIC, STATE OF FLORIDA
(Name of Notary Public: Print,
Stamp, or Type as Commissioned)
Personally known to me, or
❑ Produced identification:
(Type of Identification Produced)
A? DID take an oath, or ❑ DID NOT take an oath
Page 3 of 3 Bidder's Qualification Statement
Milt. Purchasin and Contracts Division
of Tamarac :!.......................................................... g..............................................
VENDOR DRUG -FREE WORKPLACE
Preference may be given to vendors submitting a certification with their bid/proposal
certifying they have a drug -free workplace in accordance with Section 287.087, Florida
Statutes. This requirement affects all public entities of the State and becomes effective
January 1, 1991. The special condition is as follows:
IDENTICAL TIE BIDS - Preference may be given to businesses with drug -free workplace
programs. Whenever two or more bids that are equal with respect to price, quality, and
service are received by the State or by any political subdivision for the procurement of
commodities or contractual services, a bid received from a business that certifies that it has
implemented a drug -free workplace program shall be given preference in the award process.
Established procedures for processing tie bids will be followed if none of the tied vendors
have a drug -free workplace program. In order to have a drug -free workplace program, a
business shall:
1. Publish a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the
workplace and specifying the actions that will be taken against employees for
violations of such prohibition.
2. Inform employees about the dangers of drug abuse in the workplace, the business's
policy of maintaining a drug -free workplace, any available drug counseling,
rehabilitation, and employee assistance programs, and the penalties that may be
imposed upon employees for drug abuse violations.
3. Give each employee engaged in providing the commodities or contractual services
that are under bid a copy of the statement specified in subsection (1).
4. In the statement specified in subsection (1), notify the employees that, as a
condition of working on the commodities or contractual services that are under bid,
the employee will abide by the terms of the statement and will notify the employer of
any conviction of, or plea of guilty or nolo contendere to, any violation of chapter 893
or of any controlled substance law of the United States or any state, for a violation
occurring in the workplace no later that five (5) days after each conviction.
5. Impose a section on, or require the satisfactory participation in a drug abuse
assistance or rehabilitation program if such is available in the employee's
community, by any employee who is so convicted.
6. Make a good faith effort to continue to maintain a drug -free workplace through
implementation of this section. As the person authorized to sign the statement, I
ce 'fy _that #his form complies fully with the aboveffiiC•
4200-Q LAFAYETTE CENTER DRIVE
CHANTILLY, VA 20151-1241
Authorized Signature Company Name
......................
.............. .
Page 1 of 1 Drug Free Workplace
Purchasing and Contracts Division
City of Tamarac .''... ...........--..........................................................................................
.................................................................................... `
STATE OF
COUNTY OF
VA -
CORPORATE ACKNOWLEDGEMENT
:SS
I HEREBY CERTIFY that on this day, before me, an Officer duly authorized in the State
aforesaid and in the County aforesaid to take acknowledgments, personally appeared
r t- Al 1 C4 , of a
Corporation, to me known to be the person(s) described in and who executed
the foregoing instrument and acknowledged before me that he/she executed the same.
WITNESS my hand and official seal this day of
My, C X=- Fxps ,2008
20
Sign ture of Notary Public
State of Florida at Large
Print, Type or Stamp
Name of Notary Public
Personally known to me or
❑ Produced Identification
Type of I.D. Produced
IsDID take an oath, or
DID NOT take an oath.
Page 7 of 7 Standard Contractor Agreement
6/14/2004
EXHISIT, IBM
incorDorated
QsTa or, par sxom
Total:
$112,335.00-
Options:
534.00
Unit
Price . -
Total
, .
_. Price
-item
6t-y-
_Contains-
Description
Ci"all - Commission Chambers
—$3", _12-.0
-_---
1
Da-Lite Electr-o-l--l-5'-x2--O-"'---------
Da-Lite LVC w/ Switch
3 0-
66.00
3,312.00
$ 66,00
2
1
1
3
1
1
Powerlite 8300i 5200 Lumen jector
Draper Universal Projector Mount Kit
_prqp_er-Extension -Column -------
$ 8,510-00
205.00
$ 8,510.00
$ 205.00
4
1
1-
5
__6
1
—T
1
Autopatch 12x4 Video Switcher
- _G_ - -
- -1:_ _V - -io _n
$ 6,496.00
$ 6,496-00
$ 1,204.00
$ 1, . 2 . 0 1 4.00
I
B__ H V G__ A- D_ iitii_ b--u-
r "ae r 15- Rt Amplifier
1
bxiion 15' VGA Cable
7
1
1
1
Crestron PR02E Integrated Controller
Crestron STX--1 700c Wireless Touch Panel
--for --S-T--X-1700c
$ 2,316.00
2,312.00
$ 2,316.00
$ 2,312.0
8
1
- ------ ----- -
. ... .... .
Crestron Chagrin Base
$ 534. . 0 .. 0
$ 534.00
9
1
1
Crestron Wireless Gateway
$ 817.00
$ 817.00
10
2
1
Gentner AP800 Microphone Mixer
$ 4,552.00
$ 9,104.00
1Sw
_y DXC990
$ 3,795.00
$ 3,795.00
1
Mounting Hardware
292.00
$ 292.00
12
1
1
Denon DVD Player
--- -------
1
—I
1
JVC SVHS VCR SR-V1 OU
-1 -20
316.00
$ 316.00
_2_6
___1
14
—15
Crown---b" T 0-Amplifier_-
-.1-B-L-Con-tro-1-26 "Speakers
945 . - 00 ..-
$ 945 . .00
1
dt
118.00
$ 3,0681-06-
16
4_
1
J13L Control 19 Sub Woofers
290.00
$ 1,160.00
17
4
1
Laptop Interface Plates - Panel Crafters
132.00
$ 528.00
18
1
84
Installation
$17,030.00
$ 17,030-00
1-
Travel
I
Misc
40
Proqra
1
Documentation
4
Train'
Cit ...Hall_-- -- Conference Room 105
------ - ------ - ---------
2
1
1
NEC VT770 XGA Projector
$ 3,223.00
$ 6,446.00
2
2
1
Draper Universal Projector Mount Kit
205.00
I
1
PraiwExtension Column
Da-Lite Electrol Screen - Ceiling Mounted
$ -
$ 784.00
$ -
$ 1,568.00
3
2
1
Da-Lite LVC; w/ Switch
Denon DVD Player
292.00
$ 292.00
4
1
1
5
1
1
JVC SVHS VCR SR-V1 OU
316.00
$ 316.00