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City of Tamarac Resolution R-2004-227
Temp. Reso. # 10553 - 1 8/24/04 CITY OF TAMARAC, FLORIDA RESOLUTION NO. R-2004-�7 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA, AUTHORIZING THE APPROPRIATE CITY OFFICIALS TO APPROVE THE PURCHASE OF INSTALLATION SERVICES FOR THE LIGHTING SYSTEM FOR THE TAMARAC PARK BASEBALL FIELDS AT A TOTAL COST NOT TO EXCEED $142,300.00, FROM FLORIDA ELECTRIC CONTRACTING SERVICES, INC., UTILIZING THE SOUTHEAST FLORIDA PURCHASING CO- OPERATIVE GROUP BID FOR SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTATIVE MAINTENANCE, REPAIR & INSTALLATION, SCHOOL BOARD OF BROWARD COUNTY, FLORIDA, BID NO. 24-052R; AUTHORIZING THE APPROPRIATE CITY OFFICIALS TO EXECTUE AN AGREEMENT WITH FLORIDA ELECTRIC CONTRACTING SERVICES, INC., FOR INSTALLATION SERVICES FOR THE LIGHTING SYSTEM FOR THE TAMARAC PARK BASEBALL FIELDS AT A COST NOT TO EXCEED $142,300.00; APPROVING FUNDING FROM THE APPROPRIATE CAPITAL IMPROVEMENT ACCOUNT; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, The present lighting at the Tamarac Park baseball fields is inadequate, thus not meeting the requirements for league play causing the need for the lights to be replaced with new taller poles and new effcient fixtures; and WHEREAS, the purchase of a lighting system for the Tamarac Park baseball fields was approved in the Capital Improvement Plan budget and available funds exist in Parks & Recreation Capital Improvement Account entitled "Sports Parks Lighting", Project #GP02B; and Temp. Reso. # 10553 - 2 8/24/04 WHEREAS, the City of Tamarac has approved the purchase of a lighting system for the Tamarac Park baseball fields from Hunter Knepshield; and WHEREAS, it is necessary to secure installation services for the baseball field lighting system for Tamarac Park; and WHEREAS, City Code Section 6-155 allows the Purchasing/Contracts Manager the authority to procure supplies, material and equipment, which are the subject of contracts with other governmental agencies without following purchasing procedures, as set forth in Section 6-149; and WHEREAS, the School Board of Broward County, Florida, issued Bid No. 24-052R for "Security and Sports Lighting Systems, Survey Identification, Preventative Main Maintenance, Repair & Installation" on behalf of the Southeast Florida Purchasing Cooperative, Attached hereto as Exhibit 1"; and WHEREAS, the City of Tamarac is a participating member of the Southeast Florida Governmental Co-operative Group; and WHEREAS, specific installation requirements for the City of Tamarac were included in the original bid specifications as issued by the School Board of Broward County; and WHEREAS, the School Board of Broward County, Florida awarded Bid No. 24-052R to Florida Electric Contracting Service, Inc., on behalf of the Southeast Florida Purchasing Co-operative, which included the Tamarac Park lighting system replacement system as part of the vendor's project proposals hereto attached as Exhibit "2"; and 1 Temp. Reso. # 10553 - 3 1 8/24/04 WHEREAS, Florida Electric Contracting Service, Inc. provided the City with a summary of the pricing for the installation of the City of Tamarac Sports Lighting System, hereto attached as Exhibit "3"; and WHEREAS, the Parks and Recreation Director and Purchasing/Contracts Manager recommend the purchase of installation services for the lighting system for the Tamarac Park baseball fields for a price not to exceed, $142,300.00, from Florida Electric Contracting Service, Inc., utilizing the pricing provided through the Southeast Florida Purchasing Co-operative Group Bid for "Security and Sport Lighting Systems, Survey Identification, Preventative Maintenance, Repair & Installation", to the School Board of Broward County, Florida, Bid No. 24-052R, as shown on Exhibit "3"; and WHEREAS, the City Commission of the City of Tamarac, Florida, deems it to be in the best interest of the citizens and residents of the City of Tamarac to approve the purchase of installation services for the lighting system for the Tamarac Park baseball fields for a price not to exceed $142,300.00, from Florida Electric Contracting Services, Inc., utilizing the Southeast Florida Purchasing Co-operative Group Bid for "Security and Sport Lighting Systems, Survey Identification, Preventative Maintenance, Repair & Installation", based on the School Board of Broward County, Florida, Bid No. 24-052R. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA: SECTION 1: That the foregoing "WHEREAS" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution. SECTION 2: The purchase of installation services for the lighting system for the Temp. Reso. # 10553 - 4 8/24/04 Tamarac Park baseball fields for a price not to exceed $142,300.00, from Florida Electric Contracting Services, Inc., utilizing the Southeast Florida Purchasing Co-operative Group Bid for Security and Sport Lighting Systems, Survey Identification, Preventative Maintenance, Repair & Installation, School Board of Broward County, Florida, Bid No. 24- 052R, is hereby approved. SECTION 2: That the appropriate City Officials are hereby authorized to execute an Agreement with Florida Electric Contracting Services, Inc., for installation services for the lighting system for the Tamarac Park baseball fields at a cost not to exceed $142,300.00, hereto attached as Exhibit "4". SECTION 3: Funding for this purchase will be from the appropriate Capital Improvement Account. SECTION 4 All resolutions or parts of resolutions in conflict herewith are hereby repealed to the extent of such conflict. SECTION 5; If any clause, section, other part or application of this Resolution is held by any court of competent jurisdiction to be unconstitutional or invalid, in part or application, it shall not affect the validity of the remaining portions or applications of this Resolution. 17, 1 Temp. Reso. # 10553 - 5 8/24/04 SECTION 6: This Resolution shall become effective immediately upon adoption. PASSED, ADOPTED AND APPROVED this 13t" day of October, 2004. JOE SCHREIBER, MAYOR ATTEST: ` RECORD OF COMMISSION VOTE: r MARION SWENSON, CfAC MAYOR SCHREIBER CITY CLERK DIST 1: COMM. PORTNER DIST 2: COMM. FLANSBAUM-TALABISCO DIST 3: V/M SULTANOF DIST 4: COMM. ROBERTS HEREBY CERTIFY that I have approved this RESOLUTION as to form. MITCHELL S-Y<RA CITY ATTORNE' 1 THE SCHOOL BOARD OF BROWARD COUNTY itR 10553 EXHIBIT "1" -:? 77211 W S l' oAKLA\D PARK BOL. LF:N ARD. SUITE 323 • Sl \RISE:, F I -OR IDA 33351-0704 - 1 E1. 754-321-0505 µ no\\IF. cAR'rF,R ..w..,�.,-..�.......-. SCHOOL Bo.-1RU .� Drr<'c'rur ul Pur<'hrrs+rre January 16, 2004 ADDENDUM NO. Bid No. 24-052R Chum CAROLC L. -\\DREiiS I irrrhur` SLFPHA\It \R\IA Ali A I. ESQ IUDIE F. BI'DVIck nARIA I . ( \R I I R Eir,VERLY 1. GALLAGHFR DR kotif-Rl 1). P;\HAS M-\RT% Rt R1,STFI\ I IHs NF.\I Flt BPVJA\1IX J. \ITLI-1 •\?IS Security and Sport Lighting Systems, Survey Identification, Preventive Maintenance, Repair and Installation CALLED FOR 2:00 P.M., FEBRUARY 18, 2004 TO ALL BIDDERS: This amends the above referenced Bid in the following particulars only: DR. FRA\k I IL ynunu!rrndr,r; n(��hnr,ir Please note the new departmental phone number for the School Board's Minority and Women Business Enterprise Office (M/WBE). The new phone number for the M/WBE Office is (754) 321-2290. The M/WBE Office's new fax number is (754) 321-2714. 2. This Addendum amends the above -referenced bid in the listed particulars and has been issued for informational purposes only. By virtue of signing the "Invitation to Bid" Form 3270D, Page 1 of Bid 24-052R, bidder certifies acceptance of this Addendum. Sincerely, Mark Alan Purchasing Agent III Trunslormin Erlucruion ()i+r' Snrdc•ni at .4 Time Bruuurr/ County• Public Srhuols L� .4n Eyrrul Oppornmr{i' Equrrl.4cce.i� Enrnlurcr SOUTHEAST FLO RI DA GOVERNMENTAL PURCHASING COOPERATIVE TO OUR PROSPECTIVE CONTRACTORS: The attached Invitation for Bid or Request for Proposal represents a cooperative procurement for the Southeast Florida Govemmental Purchasing Cooperative. For the past several years, approximately 26 government entities have participated in Cooperative Purchasing in Southeast Florida. The Southeast Florida Governmental Purchasing Cooperative was formed in an effort to provide cost savings and cost avoidance to all entities by utilizing the buying power of combined requirements for common, basic items. The Government Agencies participating in this particular procurement and their respective delivery locations are listed in the attached document. outheast Florida Governmental Purchasin Coo erative Procurement erational Procedures: • All questions concerning this procurement should be addressed to the issuing agency, hereinafter referred to as the "lead agency". All responses are to be returned in accordance with the instructions contained in the attached document. Any difficulty with participating agencies referenced in this award must be brought to the attention of the lead agency. • Each participating governmental entity will be responsible for awarding the contract, issuing its own purchase orders, and for order placement. Each entity will require separate billings, be responsible for payment to the Contractor(s) awarded this contract, and issue its own tax exemption certificates as required by the Contractor. • The Contract/purchase order terms of each entity will prevail for the individual participating entity. Invoicing instructions, delivery locations and insurance requirements will be in accordance with the respective agency requirements. • Any reference in the documents to a single entity or location will, in fact, be understood as referring to all participating entities referenced in the documents and cover letter unless specifically noted otherwise. • The awarded Contractor(s) shall be responsible for advising the lead agency of those participants who fail to place orders as a result of this award during the contract period. The Contractor(s) shall furnish the Lead Agency a detailed Summary of Sales semi-annually during the contract period. Sales Summary shall include contract number(s), contractor's name, the total of each commodity sold during the reporting period and the total dollar amount of purchases by commodity. • Municipalities and other governmental entities which are not members of the Southeast Florida_ Governmental Purchasing Cooperative are strictly prohibited from utilizing any contract or purchase order resulting form thig bid award. However, other Southeast Florida Governmental Purchasing Cooperative members may participate in their contract for new usage, during the contract term, or in any contract extension term, if approved by the lead agency. New Southeast Florida Governmental Purchasing Cooperative members may participate in any contract on acceptance and approval by the lead agency. • None of the participating governmental entities shall be deemed or construed to be a party to any contract executed by and between any other governmental entity and the Contractor(s) as a result of this procurement action. "WORKING TOGETHER TO REDUCE COSTS" THE SCHOOL BOARD OF BRONVARD COUNTY, FLORIDA 7720 HEST OAKLAND 118RK BOULEVARD. St. ITE 323 - St. NRISE, FLORIDA 33351fi704 • TEL 75�32I-0505. DON'' IF CARTER SCHOOL BOARD Dtrecror or Pur harm x DATE: TO: FROM: SUBJECT: December 18, 2003 Prospective Bidders Mark Alan, Purchasing Agent 754-321-0507 (n C\R11Lt L \\r\RF11, <Ti'PH 4\II iRMAKRAr, r}1_t 1l I BI I1\;C k n4Rl > : i AR7 rR BF\ ERLI \ � \LL \,1HFR DR RUB( R7 n P \Rk�, \t\RT1 RI BI\•;EI\ I0I1,11I.\1IR BE>1 %V1 , J \l It LI \\11� DR FR\\k TILL Instructions to Bidders u Invitation to Bid 24-052R, Security and Sport Lighting Systems, Survey Identification, Preventive Maintenance, Repair and Installation The School Board of Broward County, Florida (SBBC) as the lead agency for the Southeast Florida Governmental Purchasing Co-operative Group is interested in receiving bids in response to the attached Invitation to Bid (ITB) for security and sport lighting systems, survey identification, preventive maintenance, repair and installation. Any questions regarding this ITB should be addressed to me, in writing, at the address stated above or via facsimile at 754-321-0507, No other School Board staff member should be contacted in relation to this ITB. Any information that amends any portion of this ITB, which is received by any method other than an addendum issued to the ITB, is not binding on SBBC. Please read carefully all portions of this ITB. In order to assure that your bid is in full compliance with all requirements of the ITB, please pay particular attention to the following areas: • BIDDERS' CONFERENCE A Bidders' Conference will be held on Tuesday, February 3, 2004, beginning at 9:00 a,m., in the 2ro Floor Conference Room, District Maintenance Department, 3810 NW 10 Avenue, Fort Lauderdale, Florida 33309. Representatives from all interested companies are encouraged to attend - SECTION 2, SUBMITTAL REQUIREMENTS Section 2, Submittal Requirements, is a listing of all submittals that are required to be part of your bid package. Please make sure that all required submittals have been included as part of your bid package. • COMPLETION OF BIDS The Bid Summary Sheets upon which the bidder submits its prices shall be completed in ink or typewritten. The Bidder Acknowledgement Section should be completed in full and fully executed by an authorized representative of the bidder. SBBC reserves the right to reject any bid which is not completed in full or which contains prices submitted in pencil. • PRICING CORRECTIONS If a price correction is necessary on the Bid Summary Sheet, draw a single line through the entered figure and enter the corrected figure or use an opaque correction fluid. All price corrections shall be initialed by the person signing the bid even when using opaque correction fluid. SBBC reserves the right to not tabulate any illegible entries, pencil bids or price corrections not initialed and to reject any bid containing any of these errors. • DUE DATE Bids are due in the Purchasing Department on the date and time stated on Page 1 of the ITB. In order to have your bid considered, please make sure that it is received on or before the date and time due. SBBC reserves the right to reject any bid not received on or before the date and time due. • STATEMENT OF "NO" BID If you are not submitting a bid in response to this ITB, please complete Section 8, Statement of "No" Bid and return via facsimile to 754-321-0534. Your responses to the Statement of "No" Bid are very important to the Purchasing Department when creating future ITBs. Thank you for your interest in Broward County Public Schools. Again, if you have any questions, please contact me at the telephone number stated above. Transforming Educauon: One Student nt A Time Broward Cowin- Public Schoob Is An Equal OpportunihiEqual Acccss Emplo,ver .......... SECTION 1 2 3 4 5 6 7 TABLE OF CONTENTS Bidder Acknowledgement ............................................. ............... I................. Page 1 SubmittalRequirements.............................................................................................. 1 GeneralConditions.................................................................................. 2 SpecialConditions.......... ...................... .................................... ........................... ...... 7 BidSummary Sheets................................................................................................. 11 BidSpecifications................................................................................... 16 FORMS AND ATTACHMENTS > Drug Free Workplace.......................................... ................... ................... ........... 28 InsuranceRequirements...................................................................................... 29 > "Funding Out"- Termination - Cancellation........................................................... 30 Statementof "No" Bid........................................................... 31 ATTACHMENT A - Preventive Maintenance and Survey Identification Form ATTACHMENT B - Cost Estimate for Repairs Form ATTACHMENT C - Cost Estimate for Preventive Maintenance Form Page i of i Page The School Board of, Broward County, Florida PURCHASING DEPARTMENT ; INVITATION TO BID 7720 West Oakland Park Boulevard, Suite 323 Sunrise, Florida 33351-6704 .......... 754.321.0505 (ITB DUE DATE (Bids due at 2:00 p.m.): ITB NO.: RELEASE DATE . PURCHASING AGENT FEBRUARY 18, 2004 24-052R DECEMBER 18, 2003 Mark Alan I 754.321.0507 Bids must be submitted to the Purchasing BID TITLE: Department and received on or before 2:00 p.m. on SECURITY AND SPORT LIGHTING SYSTEMS. SURVEY the date due. Bids may not be withdrawn for 60 IDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR AND days after due date. INSTALLATION SECTION 1, Bidder Acknowledgement IN ACCORDANCE WITH GENERAL CONDITION 1, THIS SECTION MUST BE COMPLETED IN ITS ENTIRETY INCLUDING THE SIGNATURE OF AN AUTHORIZED REPRESENTATIVE WHERE INDICATED BELOW. Bidder Name: Purchase Order Address: If Purchase Orders are to be mailed to address other than as stated on left, please complete section below. Address: P.O. Address: i City: State: Zip Code: I City: rTelephone Number. i State: Zip Code: Toll Free Number. Contact: i Fax Number. I Telephone Number: Internet Web Site: Toll Free Number. I Internet E-Mail Address: Fax Number,. Federal Tax Identification Number. I Internet E-Mail Address. 1 certify that this bid is made without prior understanding, agreement or connection with any corporation, firm or person submitting a bid for the same materials, supplies, or equipment and is in all respects fair Signature of Authorized Representative (Manual) and without collusion or fraud. I certify acceptance of this bid's terms. conditions, specifications, attachments and addendum. I certify that I am authorized to sign this bid for the bidder. Name of Authorized Representative (Typed or Printed) I agree that this bid cannot be withdrawn within 60 days from date due. Title SECTION 2, Submittal Requirements SUBMITTAL REQUIREMENTS: In order to assure that your bid is in compliance with bid requirements, please verity that the submittals indicated by the ® below have been submitted. ❑ Bid Bond ❑ Descriptive Literature ® Licenses ❑ Material Safety Data Sheets Special Condition _ Special Condition _ Special Condition 1 Special Condition ❑ Manufacturers Authorization ❑ References ❑ Bidder Questionnaire ❑ Other Special Condition _ Special Condition Special Condition — Special Condition Note: If your f inn wishes to not submit a bid in response to the ITB, please complete and return, via mail or fax, the Statement of No Bid attached as the last paqe of this ITB. Form 32700 Broward County Public Schools Is An Equal Opportunity/Equal Access Employer Revised 7/15/2003 Page 1 SECTION 3, GENERAL CONDMONS SEALED BID REQUIREMENTS: The 'Bidder Acknowledgement Section' must be completed, signed and refumed with the bid. The Bid Summary Sheet pages on which Me bidder. actually submits a bid, and any pages. upon which information is required to. be inserted, must be completed and Submitted with the bid. SBBC reserves the right to reject any bid that fails to comply with these submittal requirements. a) BIDDER'S RESPONSIBILITY: lt is the responsibility of the bidder 10 be certain that all numbered pages of the bid and all attachments thereto are received and all addendum released are received prior to submitting a bid without regard to how a copy of this ITB was obtained, All bids are subject to the conditons specified herein on the attached bid documents and on any addenda issued thereto. b) BID SUBMITTED: Completed bid must be submitted in a sealed envelope with bid number and name clearly typed or written on the front of the envelope. Bids must be time stamped in the Purchasing Department on or before 2:00 p.m. on date due for bid to be considered. Bids will be opened at 2:D0 p.m on date due. Bids submitted by tekrgraphic or facsimile transmission will not be accepted. c) EXECUTION OF BID: Bid must contain an original manual signature of an authorized representative in the space provided above. All bids must be completed in ink or typewritten. it a price correction is necessary, draw a single line through the entered figure and enter the corrected figure or use an opaque correction fluid. All rice c rrection m st initiated to the opmon si nin the bid even when usino opaque correction fluid. SBBC reserves the right to reject any bid or bid Item completed In pencil or any bid that contains illegible entries or price corrections not initialed. 2. PRICES_OU9TED: Deduct trade discounts and quote fine net prices. Give both unit price and extended total. Prices must be stated in units to quantity specified in the bidding specification. in case of decrepancy in computing the amount of the bid, the Unit Price quoted will govern. All prices quoted shall be F.O.B. destination and freight prepad (bidder pays and bears freight charges). Bidder owns goods in transit and files any claims unless otherwise stated in Special Conditions. Discounts for prompt payment: Award, it made. will be in accordance with terms and Conditions stated herein. Each Rem must be bid separately and no attempt is to be made to tie any Rem or items in with any other dem or items. Cash or guantity discounts offered will not be a consideration in determination of @ward of bid(s1. 11 a bidder offers a discount or offers terms less than Net 30. a is understood that a minimum of 30 days will be required for payment. and it a payment discount is offered, the discount time will be computed from the date of satisfactory delivery at place of acceptance and receipt of correct invoice at the office specified. a) TAXES: The School Board of Broward County, Flonda does not pay Federal Excise and State taxes on direct purchase of tangible personal property. The applicable tax exemption number is shown an the purchase order. This exemption does not apply to purchases of tangible personal property made by contractors who use the tangible personal property in the performance of contracts for the improvement of School Board owned real property as defined in Chapter 192 of the Florida Stawnes. b) MISTAKES: Bidders are expelled to examine the specifications, delivery schedules, bid prices and extensions, and all nstruclons pertaining to supplies and services. Failure to do so will be at bdder's risk. c) CONDITION AND PACKAGING; It is understood and agreed that any Rem offered or shipped as a result of this bid shall be new (current production model at the time of this bid) unless otherwise specified. All containers shall be suitable for storage or shipment and all prices shall include standard commercial packaging. d) UNDERWRITERS' LABORATORIES: Unless otherwise stipulated in the bid, all manufactured hems and fabricated assemblies shall be UL listed where such has been established by UL for the item(s) offered and furnished. In lieu of the UL listing, bidder may substitute a listing by an independent testing laboratory recognized by OSHA under the Nationally Recognized Testing Laboratories (NRTL) Recognition Program. e) BIDDER'S CONDMONS: Bid conditions and specifications shall not be changed, altered or conditioned in any way. The Board specifically reserves the nghr to reject any conditional bid. 3. NONCONFORMANCE TO CONTRACT CONDITIONS: hems onerec mat be tested for compliance with bid Conditions and soecricatlons a' an, time Items delivered, not conforming to bid conditions or specit"iliors. mat be repmeo anc retuned at vendors expense Gooas or services not oeirvered as pit• oelrveh da'e in bid anaor purchase order may be rejected upon oeirven anaor may be purchased on the open marxef Any increase in cost mad be cnarded against t^,e awaroee Any violation of mese stipulations may also result n a) For a penod of two years any bd submmed by vendor wrli not be considered and will not be recommenced tot award b) All departments being advised not to do business with vendor. 4. SAMPLES: Samples of items, omen required. must be lumened tree of expense within five working days of request unless omerwrse stated and d not destroyed. will. upon request be returned at me bidders expense Bidders will be responsible for me removal of all samples fumsned within 30 days after bid opening All samples will be disposed of after 30 days. Each individual sample must be labeled with bidders name, bid number and 'Rem number. Failure of bidder to either deliver required samples or to clearly identify samples as indicated may be reason for refection of the bd. Unless otherwise indicated. samples should be delivered to the office of the Purchasing Department of The School Board of Broward County, Florida, Suite 323, 7720 West Oakland, Park Boulevard. Sunrise. Florida 33351- 6704. 5. DELIVERY: All deliveries shall be F.O.B. destination point. Unless actual date of delivery is specified (or R specified delivery cannot be met), snow number of days required to make delivery after receipt of purchase order in space provided. Delivery time may become a basis for making an award Isee Special Conditions). Delivery shall be within the normal working hours of the user, Monday through Friday, excluding legal holidays and days during which the school district administration is closed. 6. INTERPRETATIONS; Any questions concerning conditions and specifications must be submitted in writing and received by the Department of Purchasing no later than five working days prior to the original bid opening date. If necessary, an Addendum will be issued. 7. AWAADS: In the best interest of the School Board, me Board reserves the right to: 1) withdraw this bid at any time prior to the time and date specified for the bid opening: 2) to reject any or all bids received when there are sound documented business reasons that serve the best interest of SBBC: 3) to accept any Rem or group of items unless qualified by bidder, and 4) to acquire additional quantities at prices quoted on this ITB unless additional quantities are not acceptable, m which case, the bid sheets must be noted 'BID IS FOR SPECIFIED QUANTITY ONLY.' All awards made as a result of this bid shall conform to applicable Floida Statutes, 8. §!P OPENIN : Shall be public, on the date and at the time specified on the bid form. All bids received after that time shall not be considered. g. ADVERTISING: In submitting a bid, bidder agrees not to use the results therefrom as a pan of any commercial advertising without prior approval of the School Board. 10 INSPECTION. ACCEPTANCE d TITLE: Inspection and acceptance will be at destination unless otherwise provided. Title taor risk of loss or damage to all items shall be the responsibility of the awardee until acceptance by the buyer unless loss or damage resulting from negligence by the buyer. If the materials or services supplied to the Board are found to be detective or not conform to specifications, the Board reserves the right to cancel the order upon written notice to the seller and return product at awardee's expense. 11. PAYMENT: Payment will be made by the buyer after the items awarded to a vendor have been received, inspected, found to comply with award specihcatdns and free of damage or defect and property invoiced. 12. CONFLICT OF INTEREST: In addition to full and complete adherence to the requirements provided in Chapter t 12.313, Florida Statutes, all bidders must disclose with their bid the name of any officer, director, or agent who has a material interest in the bidders firm and who is also an employee of The School Board of Broward County, Florida. 13. INSURANCE: Bidder, by virtue of submitting a bid. shall be in full compliance with paragraph 21: LIABILITY INSURANCE, LICENSES AND PERMITS of the General Conditions. Insurance Requirements are shown in FORMS AND ATTACHMENTS Section of this ITB. Bidder shall take special notice that SBBC shall be named as an additional insured under the General Liability polity including Products Liability. Revised 12104/20M Broward County Public Schools Is An Equal OpporiunitylEqual Access Employer Page 2 14, DISPUTES: In case o1 any doubt or difference of opinion as 10 the items to be furnished hereunder, the decision of the School Board shall be final and binding on both pares. -_-_.__-J- 15. ; UCENSES CERTIFICATIONS AND REGISTRATIONS: As of the Bid Opening Date. Bidder must have all Licenses, Certifications and Registrations required wnen performing me services as described herein. in order for Bid to be considered a responsive and responsible Bid. Licenses. Certifications and Registrations required for this Bid shall be as required by Chapter 489, Fbnda Statutes. as currently enacted or as amended from time to time: by the State Requirements for Educational Facilities (SREF). latest version; and by Broward County, Fbnda. Bidder must submit a copy of all its current Licenses. Certifications and Registrations required as described herein, either with its Bid or within five working days of notification. An awardee who has any License, Certification or Registration either suspended, revoked or expired after the date of the Bid Opening, shall provide notice to the Director of Purchasing within five working days of such suspension, revocation or expiration. However, such suspension, revocation or expiration after the date of the Bid Opening shall not relieve the awardee of its responsibilities under a contract awarded under this bid. 16. PATENTS 6 R YALTIE : The awardee, without exception, shall indemnity and save harmless The School Board of Broward County, Fbnda and its employees from liability of any nature or kind, including cost and expenses for or on account of any copyrighted, patented, or unpatented invention, process, or article manufactured or used in the performance of the contract, including its use by The School Board of Broward County, Fbnda. 0 the awardee uses any design, device, or materials covered by letters, patent, or copyright. it is mutually understood and agreed without exception that the bid prices shall include all royalties or cost arising tram the use of such design, device or materials in any way involved in the work. 17. OSHA: The awardee warrants that the product supplied to The School Board of Broward County, Florida shall conform in all respects to the standards set form in the Occupational Safety and Health Act of 1970. as amended, and rite failure to comply with this condition will be considered as a breach of contract. i 18. SPECIAL CONDITIONS: The Supenntendent or Designee has the authority to issue Special Conditions and Specifications as required for individual bids. Any and all Special Conditions that may vary from these General Conditions shall have precedence. I 19, ANTI -DISCRIMINATION: The bidder certifies that he or she is in compliance with the non-discnmmation clause contained in Section 202. Executive Order 11246, as amended by Executive Order 11375. relative to equal employment opportunry for all persons without regard to race, color, religion, sex or natlonal ongn. The School Board of Broward County, Florida. prohibits any policy or procedure which results in discrimination on the basis of age, color, disability, gender, national origin, marital status. race. religion or sexual orientation. 20. QUALITY: All materials used for the manufacture or construction o1 any supples, materials or equipment covered by this bid shall be new unless otherwise specified. The items bid must be new, the latest model, of the best quality and highest grade workmanship, 21, LIABILITY, INSURANCF___LICENSE$_ AND PERMrrS: Where awardees are required to enter or go onto School Board property to deliver materials or perform i work or services as a result of a bid award, the awardee agrees to The Hold Harmless Agreement stated herein and will assume the full duty obligation and expense of obtaining all necessary licenses, permits and insurance. The awardee shall be liable for any damages or loss to the Board occasioned by negligence 0 the awardee (or agent) or any person the awardee has designated in the completion of the contract as a result of their bid. 22. BID BONDS PERFORMANCE BONDS AND C TIFICATES OF INSURANCE: Bid bonds, when required, shall be submitted with the bid in the amount specified in Special Conditions. Bid bonds will be returned to unawardees. After acceptance of bid. the Board will notify the awardee to submit a performance bond and certificate of insurance in the amount specified in Special Conditions. Upon receipt of the performance band, the bid bond will be returned to the awardee. 24. CANCELLATION: In me event am of me provisions of mrs bn7 are vidLaiec 0v f^e Contractor. me Supenniencent shall give written notice to the -omran0' Stair-- me deficiencies and unless deficiencies are cOnecied wnnm five dais recdmrerli'41T 'r will be made to me School Board tor immeciidle Cancellargr. Tine Scnoo'i Broward County, Florida reserves me right to terminate am contract resulting nor this invitation at any time and for no reason upon giving K dais onor carmen notice to the other party. 25 BI LING INSTRUCTIONS: Invoices unless otherwise ino:calec thus: show purchase order numbers and Shall be submitted in duDIOle 10 the Accoc.^!f Pavable Department of The School Board of Broward County Flonda. Suite 364 7720 West Oakland Park Blvd, Sunrise, Flonda 33351-6704 Payment will be made a minimum of 30 days after delrven. autrioraeo inspection and acceptance Wher vendors are directed to send invokes tit a school. the school wail mare dire payments to the vendor. 26 NOTE TO VENDORS DELIVERING TO OUR CENTRAL WAR HOUSE: Receiving hours are Monday through Fray lexcfuong ieciai holidays and days during which the school district administration iscldsedl 7:00 a.m. to 2:D0 p.m, This warehouse is no longer accessible by the Seaboard Coast Line sang for rail car rouing. 27 SUBSTITUTIONS: The School Board of Broward County. Florida WiLL NOT accept substitute shipments of any kind. Awardees are expected io furnish the brand quoted in their bid once awarded by the School Board Any subslnute shipments will be returned at the awardee's expense. 28, FACILITIES: SBBC reserves the right 10 inspect the awardee's facilities at any time with prior notice. SBBC may use the information obtained from this in determining whether a bidder is a responsible bidder 29. BID ABSTRACTS: Bidders desiring a copy of bid tabulation may request same by enclosing a sett -addressed stamped envelope with bid. Bid tabulation will be mailed after completion o1 the rules shown in School Board Policy 3320. 30. ASBESTOS AND FORMALDEHYDE STATEMENT: All building materials, pressed boards, and furniture suppled to SBBC Shan be 1005. asbestos free. It is desirous that all building materials, pressed boards and turnhure supplied to the School Board also be 100% formaldehyde tree. Bidder, by virtue of bidding, cendies by signing bid that. it awarded the bid, only building materials, pressed boards, and/or tumnure mat is 100% asbestos free will be suppled. 31. ASSIGNMENT: Neither any award o1 this Bid nor any interest in any award o1 this Bid may be assigned, transferred or encumbered by any party wrtnout the prior written consent from the Director, Purchasing Department. 32. EXTENSION: In addition to any extension options contained herein, SBBC is granted the right to extend any award resulting from this bid for the period of time necessary for SBBC to release, award and implement a replacement bid for the goods, products and/or services provided through this bid. Such extension shall be upon the same pnces, terns and conditions as existing at the time DI SBBC's exercise of this extension right. The penod of any extension under this provision shall not be for a penod in excess of six months from (a) the tennnallon dale of a contras entered into as a result of this bid or (b) the termination date under any applicable period of extension under a contract entered into as a result of this bid. 33. OMISSION FROM THE SPECIFICATIONS: The apparent silence of this specdicalidn and any Addendum regarding any details or the omission from the specification of a detailed description concerning any point shall be regarded as meaning that only the best available units shall be provided and the best commercial practices are to prevail. and that only materials and workmanship of first quality are to be used All interpretations of this specification shall be made upon the basis of this agreement. 34 SUBMITTAL OF INVOICES: All bidders are hereby notified that any invoice submitted as a result of the award of this bid must be in the same format as any purchase order released as a result of the award of this bid. 940 line of invoice must refer nce a corresponding single line shown on the purchas order. A single invoice line must not correspond to or commingle the cost shown on multiple purchase order Ines. An invoice submitted that does not follow the same formal and line numbering as shown on the purchase order will be deemed to be not collect, and may be returned to the vendor by the Accounts Payable Department for correction. Address for submitting invoices is included on Purchase Order. 23. DEFAULT AND VENUE: In the event of a default on this contract, the defaulting 35 PURCHASE AGREEMENT: This bid and the corresponding purchase orders will party shall pay all attorney's fees and court costs incurred by the non defaulting constitute the complete agreement. SBBC will not accept proposed temu and parry, at both the trial and appellate levels, in any action brought to enforce and conditions that are different than those contained in this Invitation to Bid, including collect damages arcing from the default. Any action by the non -defaulting party to pre-printed lext contained on catalogs, price lists, other descriptive information enforce this contract small be instituted and prosecuted in the court having jurisdiction in Broward County, Florida, submitted or any other materials. By virtue of submitting a bid, vendor agrees to not submit to any SBBC employee, for signature, any document that terms and the defaulting party waives venue in any other contains and jurisdiction, conditions that are different than those contained herein and that in the event any document containing any term or condition that ditfers from those contained herein is executed, said document Shall not be bndinq on SBBC. Revised 1210412OD3 Broward County Public Schools Is An Equal Opportunity/Equal Access Employer Page 3 36. PROTESTING OF BID CONDITION PFC1RCA110NS- Any person desiring to protest the conditorwspeciticatrons in this bd. or any Addendum suosequenty - released thereto, shall file a notice of protest In wmmg. within 72 consecutive hours after the receipt of the bid or Addendum and Shall file a formal writter. protest within ' tell caiendai days after the date the notice of protest was fled The lrme provided for l filing a notice of protest shalt be based upon whenever a person receives this bid or any Addendum released thereto. Receipt of a copy of this bid or any Addendum released thereto. which is received in accordance with Chapter 119. Florida Statutes or School Board Policy 1343, as currently enacted or as amended from Irne to time, shall rig) be used as a basis for filing a notice of protest as described herein. Saturdays. Sundays, legal holidays and days during which the school district j administration isclosed shall be excluded inthe computation of the 72 Consecutive hours. If the tenth calendar day falls on a Saturday. Sunday. legal holidays and days during which the school district administration is closed, the formal written protest must be received on or before 5:00 p.m, of the next calendar day that is not a Saturday. Sunday, legal holiday and days during which the school district administration is closed. Section 120.57(3)(b), Florida Statutes, as currently enacted or as amended from time to time. states that `The formal written protest shall state j with particularity the facts and law upon which the protest is based". Failure to file a notice of protest or to file a formal written protest within the time prescribed by Section 120,57(3), Florida Statutes, shall constitute a waiver of proceedings under School Board Policy 3320 and Chapter 120, Florida Statutes. The failure to post the bond required by School Board Policy 3320, Part VI, within the time prescribed by School Board Policy 3320, Part VI, as currently enacted or as amended from time to time, shall constitute a waiver of proceedings under School Board Policy 3320 and Chapter 120, Florida Statutes. Notices of protest, formal written protests, and the bonds required by School Board Policy 3320, Part VI, shall be filed at the office of the Director of Purchasing, 7720 West Oakland Park Boulevard, Suite 323, Sunrise, Florida 33351 (fix 754-321-0936). Fax filing will not be acceptable for the filing of bonds required by School Board Policy 3320, Part VI, 37, POSTING QF BID RECOMM NOAT10N5/iAB LAT10N : Bid Recommendations and Tabulations will be posted in the Purchasing Department on MARCH_ 1�ON a1 3:00 P.m, and will remain posted for 72 consecutive hours. Any change to the date and time established herein for posting of Bid RecommendationsTabulations shall be posted in the Purchasing Department andmr at www.demandstar Conn (under the document section for this ITS). in the event the dale and lime of the posting of Bid Recommendahons'iabulattons is changed, 9 is the responsibility of each bidder to ascertain the revised date of the posting of Bid Recommendations,7abulations. Any person desiring to protest the intended decision shall file a notice of protest. in wrong, within 72 consecutive hours after the posting of the bid tabulation (or receipt of written notice of intended decision) and shall file a formal written protest within ten calendar days after the date the notice of protest was filed. A wrthen notice of intended decision shall only apply when the Purchasing Department gives notice of an intended decision About this bid. A written notice of intended decision received in accordance with Chapter 119. Florida Statutes. or School Board Policy 1343, as currently enacted or as amended from time 10 time, shall not be used as a basis tot filing a notice of protest as described herein. Saturdays. Sundays legal holidays and days during which the school district administration is closed shall be excluded in the computation of the 72 conseculrve hours. If the tenth calendar day talc on a Saturday. Sunday, legal holidays and days during which the school district administration is closed, the formal written protest must be received on or before 5 DO p.m. of the next calendar day that is not a Saturday. Sunday, legal holiday and days during which the school disW administration is closed No submissions made after the bid opening amending or supplementing the bid shall be Considered. Section 120.57(3)(0), Honda Statutes. as currently enacted or as amended from lime to time. states that "The formal written protest shall state with particularity the facts and law upon which the protest is based". Any person who files an action protesting an Mended decision shall post with the School Board. at the time of filing the formal written protest, a bond, payable to The School Board of Broward County, Florida. in an amount equal to one percent (1%) of the Board's estimate of the total volume of the contract or 55,DD0, Whichever is less, which bond shall be conditioned upon the payment of all casts which may be adjudged against the protestant in an Admintstrairve Hearing in Which the action is brought and in any subsequent appellate court proceeding. 37 36. 39 40, (Continued) Failure to file a notice of protest or to file a tormai wrmen protest within the lime prescribed by Section 120.57(3). Florida Statutes. snap constitute a waiver of proceedings under School Board Policy 3320 and Chapter 120. Florida Statutes. The failure to post the bond required by School Board Policy 3320. Pan w, within the time prescribed by School Board Policy 3320, Part VI, es currently enacted or as amended from time to time, shall conslAute a waiver of proceedings under School Board Policy 3320 and Chapter 120, Florida Statutes. Notices of protest, formal written protests. and the bonds required by School Board Policy 3320. Part VI. shall be tiled at the otfice of the Director of Purchasing, 7720 West Oakland Park Boulevard, Suite 323, Sunrise. Florida 33351 (tax 754-021-0936). Fax filing will not be acceptable for the filing of bonds required by School Board Policy 3320, Part VI. SUBMITTAI, OF BIDS: All bidders are reminded trial m is the sole responsibility of the BIDDER to assure that their lid is time stamped in me PURCHASING DEPARTMENT on or before 200 p.mon date due The address for bid submmalincluding hand delivery and overnight courier delivery. is indicated as 7720 West Oakland Park Boulevard, Suite 323, Sunrise, Florida 33351. The bidder rs fully and completely responsible for the payment of all delivery Costs associated with me delivery of their bid or related material. The Purchasing Department will not accept delivery of anv bid or related material requiring the School Board to pay for any portion of the delivery cost or the complete delivery cast. Prior 10 bid Submittal , n is the responsibilt y of the bidder to be certain that all addendum released have been received, that all addendum requirements have been completed. and that all submmals required by me addendum have been timely filed. (See General Condition 1.1 PACKING SUPS: h will be the responsibility of the awardee to attach all packing slips to me OUTSIDE of each shipment. Packing slip must reference SBBC purchase order number/control number. Failure to provide packing slip attached to me outside of shipment will result in refusal of shipment at vendors expense. USE OF OTHER CONTRACTS: SBBC reserves the right to utilize any other SBBC contract. any State of Florida Contract. any contract awarded by any other cry or county governmental agencies, other school board other community collegelstate university system cooperative bid agreement, or to directly negotietetpurchase per School Board policy andror State Board Rule 6A•1.012, as currently enacted or as amended from time to time, in lieu of any offer received or award made as a result of this bid it 4 is in its best interest to do so. 41. INDEMNIFICATION: a) SBBC agrees to be fully responsible for its acts of negligence. or its agents' acts of negligence when acting within the scope of their employment and agrees to be liable for any damages resulting from said negligence. Nothing herein is intended to serve as a warver of sovereign immunity by SBBC. Nothing herein shall be construed as consent by SBBC to be sued by third parties in any matter arising out of any contract. b) VENDOR agrees to indemnity, hold harmless and defend SBBC, its agents, servants and emplovees from any and all claims, judgments, costs and expenses including. but not limited to. reasonable attorney's tees, reasonable investigative and discovery costs, court costs and all other sums which SBBC, ids agents. servants and employees may pay or become obligated to pay on account of any. all and every claim or demand, or assemon of liability, or any claim or action founded thereon, ansng or alleged to have arisen out of the products, goads or services furnished by the VENDOR, its agents, servants or employees, the equipment of the VENDOR, its agents, servants or employees while such equipment is on premises owned or controlled by SBBC, or the negligence of VENDOR or the negligence of VENDOR's agents when acing within the scope of their employment, whether such claims, judgments, costs and expenses be for damages, damage to property including SBBC's property, and injury or death o1 any person whether employed by the VENDOR, SBBC or otherwise. Revised 12/04/2003 Broward County Public Schools Is An Equal Opportunity/Equal Access Employer Page 4 42. PUBLIg ENTr YrCRIMES: Section 287.133(2)(a). Florida Statutes. as curtentN enacted or as amended from time to time, states that a person or atli tale who has been placed on the convicted vendor list following a conviction for a public entity cringe may not submit a bid an a contract to provide any goods or services to a public — — entity, may not submit a bid on a contract with a public entity for the construction or I repair of a public building or public work, may not submit bids on leases of real property to a pubic entrry, may not be awarded or perform work as a contractor. supplier, subcontractor, or consultant under a contract with any public entity. and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017 for CATEGORY TWO )currently 525,000) for a period of 36 months from the date of being placed on the convicted vendor let. 43, CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INEUGIBILrry 0R VOLUNTARY EXCLUSION - Lower Tier Covered Transactions: Executive Order 12549. as currently enacted or as amended from time to tune, provides that. to the extent permitted by law. Executive departments and agencies shall participate in a govemmentwide system for nonprocurement debarment and suspension. A person who is debarred or suspended shall be excluded from Federal financial and norn financial assistance and benefits under Federal programs and activities. Except as Provided in § 85.200, Debarment or Suspension, § 85.201. Treatment of Title IV HEA panicipatron, and §85.215, Exception provision, debarment or suspension of a Participant in a program by one agency shall have govemmentwoe effect. A lower tier covered transaction is. in part, any transaction between a participant [SBBC] and a person other than a procurement contract for goods or services, regardless of type, under a primary covered transaction; and any procurement contract for goods or services beh een a participant and a person, regardless of type, expected to equal or exceed the Federal procurement small purchase threshold fixed at 10 U.S.C. 2304(g) and 41 U.S.C. 253(g) (currently SIDO.000) under a primary covered transaction; or any procurement contract for goods or services between a participant and a person under a covered transaction, regardless of amount, under which that person will have a critical influence on or substantive control over that covered transaction. A participant may rely upon the certification of a prospective participant in a lower tier covered transaction that 4 and its principals are not debarred, suspended, proposed for debarment under 48 CFR part 9, subpart 9.4, ineligible, or voluntarily excluded from the covered transaction. unless A knows that the certification is erroneous. Each participant shall require participants in lower tier covered transactions to include the certification for A and as principals in any Proposal submitted in connection with such lower tier covered transactions. CERTIFICATION a) The prospective lower tier participant certifies, by submission of this proposal, that neither n nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. b) Where the prospectrve lower tier participant is unable to cenity to any of the statements m this certification, such prospective participant shall attach an explanation to this proposal. 44. REASONABL): ACCOMMODATION: In accordance with Title II of the Americans with Disabilities Act, any person requiring an accommodation at the bid opening because of a disability must contact the Equal Educational Opportunities Department at 954-765-6187 or TDD 954.765-6188. 45, TERIMINATIOWCANCELLATION: Section 237.161. Florida Statutes, prohibits SBBC from creating obligations on anticipation of budgeted revenues for a period in excess of one year. As such, SBBC may, during the contract period, terminate or discontinue the items covered n this bid. This written notice will release SBBC of all obligations. subsequent to the lermination date, in any way related to the items covered in this bid upon 30 days phor wnhen notice to the awardee. These provisions must be included as pan of any lease agreement between the parties. No lease will be considered that does not include these provisions. 46 LOBBYIST A T1Vt1TE : Persons acting as lobbvsts must state at me beginning c' their presentation, letter. telephone call e-maii or tamrmue Iran5rieSion 1: S, :)", Board Members. Superintendent or Members Of Senior Management me grouc association, organization or business interest shelhe is representing al For purposes of School Board Policy 1100B. as currentry enacted or as amendec from time to time. a lobbyist is defined as a person who to, rnmeoiaie or subsequent compensation, le.g.. moneiary profltpersonal gav represents a public or private group, association. organization or business interest and engages in efforts to influence School Board members on matters wnnin their official jurisdiction b) For purposes of this Policy, a lobbyist is not considered to be a person representing school allied groups leg., PTA. DAC. Band Boaster Associations. elc.I nor a public official acting in her/his official capacity. 0 Lobbyists shall annually (July 1) disclose in each instance and for each client pnor to any lobbying activities, their identify and activities by completing the iobbyist statement form which can be obtained from Official School Board Records. School Board Members Offices or the Superintendents Office d) The lobbyist must disclose any direct business association with any current efected or appointed official or employee or any immeoate family member Of the School Board. e) Senior -level employees (Pay Grade 30 and above) and School Board members are prohibited from lobbying activities for one year after resignation or retirement or expiration o1 the term of office. f) The Deputy to the Superintendent shall keep a current list of persons who have submitted the lobbyist statement form. 47. TIE BID PROCEDURES: When identical prices are received from two or more vendors and all other factors are equal, priority for award shall be given to vendors in the tollowng sequence: A business that tend es that it has implemented a drug -free workplace program shall be given preference in accordance with the provisions of Chapter 287.087. Florida Statutes, as currently enacted or as amended from time to time; The Broward County Certified Minomy/Women Business Enterprise vendor. The Palm Beach or Miami -Dade County Certified Minorrty/Women Business Enterprise vendor, The Flonda Certified Minority/Women Business Enterprise vendor, The Broward County vendor, other than a Minority/Women Business Enterprise vendor, The Palm Beach or Miami -Dade County vendor, other than a Mincirity/Women Business Enterprise vendor, The Florida vendor, otherthan a Minority/Women Business Enterprise vendor. r If application of the above crileria does not indicate a priority for award, the award will be decided by a con lass. The coin toss shall be held publicly in the Purchasing Department: the tie low bid vendors invited to be present as witnesses. Included as a pan of these bid documents is a Form entitled SWORN STATEMENT PURSUANT TO CTION 287,087 FLORIDA STATUTES AS RR NT Y NA OR AS AMENDED FROM TIME TO TIME ON PREFERENCE TO BUSINESSES WITH DRUry-FREE WORKPLACE PROGRAMS. This form will be used by the bidder to certify that A has implemented a drug -free workplace program In order for bid to be considered, the Invitation to Bid torte (Page 1 of the bid) must be properly signed in order for the bid to be considered. A bidder can not sign this form in lieu of property signing the Invitation to Bid form. Revised 12/04/2003 Broward County Public Schools Is An Equal Opportunity/Equal Access Employer Page 5 48. MINORfTY/W MEN BUSINESS RPRI5E MANB PARTICIPATION: SBBC e ja,(pgtt�r/Women Business Enterprsse. (M/WBE) program. A MIWBE is defined � by SBBC as any legal entity. other than a joint venture, which is organized to engage in commercial transactions and which is at least 51% owned and coritrolled by minority persons. H the bidder is a Certified MN✓BE by SBBC or by me Departmenl of Management Services. Division of Purchasing. State of Fonda, as per Chapter 287.0943. Florida Statutes, as currently enacted or as amended from time to tune, bidder should indicate its cerlHtcation number on the Bid Summary Sheet. For Information on MANBE Certification, contact the School Board's MAVBE Office at 954.760 7470. It is a goal of the School Board to incorporate at least five percent MWBE participation in any award made as a result of this bidIf the bidder is not a Certified MM/BE, bidder should include, as an attachment to its bid. a plan to show how g will incorporate at least five percent M/WBE participation in any award received as a result of this bid. 49. SB C RE ID N-_ ICATION Sy TEM: The five dgil, nine digit. or 13 character/digit gem number shown in parenthesis at the beginning of an item on the Bid Summary Sheet represents the School board's identification number for the item. It does not represent any manufacturer/distributor modellpart number. 50 SBBC PHOTO IDEfMRCATION BADGE: SBBC photo ioenthcatior baace_W apply to all vendors otter than those making deliveries. Ar awaroee snal: Oe required to'have all its employees.-sub-cdntractors or ageri!s who will be entering onto School Board property as a result of this award wear wri*1 on SBBC propeM a photo dentdreation badge issued by SBBC. Each individual for whom a SBBC photo identfication badge is requested will be required to fill out forms, show his/her drivers license and social security card, and be fingerprinted. A background check will then be conducted on each badge applicant. SBBC reserves the right to require additional Information from am applicant and to deny a badge to anv applicant. Any applicant denied a badge 6 prohibited from entering onto School Board property as an employeesub- contractor or agent of an awardee. The current total fee for a SBBC photo identification badge. including fingerprinting and FBI background check is currently $67.00. Fingerprinting and FBI check is 552.00 and must be in the form of a money order made payable to Fingerprinting Services, LLC or credit card payment may be made via the intemet at nit ., � fi nnts.Zom or by calling 877-357.7456. The photo identification badge is 515.0D payable to The School Board of Brdward County in the form of a money order or company check. These fees are not refundable and subject to change without notice. Vendor will be required to pay the rate current at the time of request of badge. THIS SPACE INTENTIONALLY LEFT BLANK Revised 12AW2003 Broward County Public Schools Is An Equal opportunity/Equal Access Employer Page 6 Bid No. 24-052R Page 7 of 31 Pages BID PROPOSAL -- -- SECTION 4, SPECIAL CONDITIONS INTRODUCTION AND SCOPE: The School Board of Broward County, Florida (hereinafter referred to as "S66C") acting as lead agency for the Southeast Florida Governmental Purchasing Co-operative Group. desires bids on SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR AND INSTALLATION as specified herein. The scope of requirements includes. but is not limited to, security lighting, parking lot light poles, outdoor building lighting, lighting protection systems, stadium lighting, gymnasium and sports field lighting to be performed by State of Florida -licensed electrical contractor (EC) without restriction or a Florida County -registered electrical contractor (RC) without restriction. Unit prices quoted shall include on -site service to various schools, departments and centers as well as designated municipal and Cooperative agency -owned facilities within the Florida Counties of Miami -Dade, Broward and Palm Beach at the direction of the District Maintenance Department, 3810 NW 10 Avenue, Fort Lauderdale, Florida 33309, unless otherwise indicated. SBBC locations may issue open (blanket) purchase orders as required. Receipt of open orders does not authorize the release or shipment of any goods or service. For all open orders, items will be ordered on an as needed basis through the use of an order form. Shipments received as a result of an open order, where an order form has not been released, will not be accepted and no cost shall be incurred by SBBC as a result. 2. TERM: The award of this bid shall establish a contract for the period beginning May 1, 2004 and continuing through June 30, 2006. Bids will not be considered for a shorter period of time. All prices quoted must be firm throughout the contract period. Items will be ordered on an as needed basis. BIDDERS' CONFERENCE: A Bidders' Conference will be held on Tuesday, February 3, 2004 beginning at 9:00 a.m., in the 2n' Floor Conference Room, District Maintenance Department, 3810 NW 10 Avenue, Fort Lauderdale, Florida 33309. Representatives from all interested companies are encouraged to attend. The purpose of this conference is to discuss any concerns a bidder may have. 4. AWARD: In order to meet the needs of SBBC, the GROUP, as indicated on the Bid Summary Sheet, shall be awarded up to the three lowest responsive and responsible bidders meeting specifications, terms and conditions. The lowest awardee for the group shall be considered the primary vendor and should receive the largest volume of work. Therefore, it is necessary to bid on every item in the group, and all items in the group must meet specifications in order to have the bid considered for award. Unit prices must be stated in the space provided on the -Bid Summary Sheet. SBBC reserves the right to procure goods from the second and third lowest bidders if: a) the lowest awardee cannot comply with delivery requirements or specifications; b) the lowest awardee is not in compliance with delivery requirements or specifications on current or previous orders; c) in cases of emergency; d) it is in the best interest of SBBC to do so regardless of reason. After award of this bid, any bidder receiving an award who violates any specification, term or condition of this bid can be found in default of its contract, have its contract canceled, be subject to the payment of liquidated damages, and be removed from the bid list and not be eligible to do business with this School Board for two years, as described in General Conditions 3, 23 and 24. VENDOR NAME: MA/Ir Bid No. 24-052R Page 8 of 31 Pages The School Board of Broward County, Florida SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR _. AND INSTALLATION SECTION 4 SPECIAL CONDITIONS Continued 5. PARTICIPATING BROWARD CO-OPERATIVE PURCHASING GROUP MEMBERS: The following is a listing of the participating governments and agencies that have committed their annual volume for products awarded through this contract: Broward Community College r Broward County Board of Commissioners City of Coconut Creek City of Coral Springs City of Hollywood City of Margate City of Pompano Beach City of Tamarac The School Board of Broward County, Florida INFORMATION: Any questions by prospective bidders concerning this Invitation to Bid should be addressed to Mr. Mark Alan, Purchasing Agent, Purchasing Department, 754-321-0507 or email at mark.alan@browardschools.com who is authorized only to direct the attention of prospective bidders to various Portions of the Bid so they may read and interpret such for themselves. Neither Mr. Alan nor any employee of SBBC is authorized to interpret any portion of the Bid or give information as to the requirements of the Bid in addition to that contained in the written Bid Document. Questions should be submitted in accordance with General Condition 6. Interpretations of the Bid or additional information as to its requirements, where necessary, shall be communicated to bidders only by written addendum. Any verbal or written information, which is obtained other than, by information in this ITB document or by Addenda, shall not be binding on SBBC. 7. CONTRACT EXTENSION: The purpose of this bid is to establish a contract, at firm unit prices, for the purchase of estimated requirements for the items listed. The term of the bid shall be for 26 months, and may, by mutual agreement between SBBC and the awardee, upon final School Board approval, be extended for two additional one year periods and, if needed, 180 days beyond the expiration date of the final renewal period. The Board, through its Purchasing Department, will, if considering to extend, request a letter of intent to extend from each awardee, prior to the end of the current contract period. The awardee will be notified when the recommendation has been acted upon by the School Board. All prices shall be firm for the term of the contract. Awardee(s) agree to this condition by signing their bid. 8. QUANTITIES: The quantities listed on the Bid Summary Sheet are estimated quantities to be ordered throughout the contract period for each item and are not a guarantee. Actual quantities ordered throughout the contract period may be greater or lesser than the bid estimates and shall be furnished at the fixed contract price. Purchases will be requested as needed throughout the contract period. VENDOR NAME: MAnr tSW ivu. &4-UDen Page 9 of 31 Pages The School Board of Broward County, Florida SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR AND INSTALLATION SECTION 4. SPECIAL CONDITIONS (Continued) 9. COMPANY REPRESENTATIVE: Bidder(s) must indicate in the space provided on the Bid Summary Sheet, or upon request, the name, address and telephone number of the representative who could make scheduled visits to the schools/departments and who will be available upon request to resolve billing and delivery problems. 10. INVOICES: Delivery copies, packing slips and invoices to SBBC MUST include the following to permit SBBC to verify prices with this contract and expedite the use of material. FAILURE OF AN AWARDEE TO PROVIDE THIS INFORMATION WILL RESULT IN EITHER THE INVOICE BEING RETURNED FOR CLARIFICATION OR A DELAY IN PROCESSING SAID INVOICE FOR PAYMENT. Invoices are to be mailed to District Maintenance Department, Contract Services, 3810 NW 10 Avenue, Fort Lauderdale, Florida 33309. A. Material release number OR the control number B. Purchase order number C. Complete description of the items D. Hourly rate per bid E. Copy of signed and approved UBCI Inspection from the SBBC Building Department, if required. F. List of authorized materials supplied by the awardee, original cost and cost-plus mark-up percentage. G. Total dollar amount will be net 11. PROTECTION OF WORK PROPERTY AND PERSONNEL: The awardee shall at all times guard against damage and/or loss to the property of SBBC, and shall replace and/or repair any loss or damages unless such be caused by SBBC personnel. SBBC may withhold payment or make such deductions, as it might deem necessary to insure reimbursement for loss and/or damages to the property through negligence of the awardee. The awardee shall take the necessary safety precautions to protect both personnel and property while the work is in progress simultaneously adhering to the project schedule. 12. CORRECTION OF WORK: Awardee(s) shall re -execute, within 10 calendar days, any project that fails to conform to the requirements of the contract and/or remedy deficiencies that appear during the progress of the work as well as warranty defects due to faulty workmanship which appear within a period of one year from the date of completion. Awardee(s) may be liable to SBBC for the cost of materials that may be required in correcting the deficiencies in the project. 13. CLEAN UP AND REMOVAL OF DEBRIS: Awardee(s) shall keep the premises free from accumulation of waste material and rubbish on a daily basis. No tools, materials or equipment are to be left in the work area unsecured at the end of the workday. Work areas must be left free of hazards that may cause injury to occupants. At the completion of each project, awardee(s) shall remove from the premises all equipment and debris. Any salvaged materials provided by SBBC shall remain the property of SBBC and be secured and stored if SBBC desires to keep material. If SBBC does not desire this material, it shall be disposed of by the awardee(s). SBBC will provide trash receptacle(s) for the use of the awardee(s). Awardee(s) must remove all trash from the job site. The cost of clean-up and removal of debris must be included in the bid price offered. VENDOR NAME: MA/Ir 010 NO, L41UZ)cn Page 10 of 31 Pages The School Board of Broward County, Florida SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR AND INSTALLATION SECTION 4. SPECIAL CONDITIONS (Continues 14. ACCEPTANCE OF MATERIALS: The material delivered under this bid shall remain the property of the seller until a physical inspection and actual usage of this material is made and thereafter accepted to the satisfaction of SBBC and must comply with the terms herein, and be fully in accord with specifications. In the event the material supplied to SBBC is found to be defective or does not conform to specifications, SBBC reserves the right to cancel the order upon written request to the seller and return the product to seller, at seller's expense. 15. COOPERATION WITH SBBC AND OTHER AWARDEES: SBBC reserves the right to supervise all services. repairs and/or installation required under this contract and to provide the requisite parts from SBBC stock. SBBC also reserves the right to have SBBC personnel assist and work together with awardees' personnel when it is deemed in the best interest of SBBC. This Special Condition will NOT void ANY warranty provisions or Bid Specifications stated in this document, including the one-year "on -site" warranty for parts and labor provided by the awardees, while working in cooperation with SBBC authorized personnel. 16. SUBCONTRACTING: Awardees may subcontract survey identification, preventive maintenance, repair and installation project work with the expressed written approval of the Supervisor, District Electrical. Subcontractors, if employed by awardees, must be in compliance with all licensing and certification requirements, as well as be in compliance with the security clearance requirements set forth in General Condition 50, in order for awardees to obtain approval to utilize any subcontractors. 17. CANCELLATION: Any contract awarded as a result of this bid will be subject to cancellation at any time by SBBC for one or more of the following reasons: A. Awardee(s) failure to respond and schedule work requested within the scheduled parameters agreed upon by the awardee(s) and the Supervisor, District Electrical or his designee. B. Awardee(s) failure to provide a 24-hour, 7 days per week emergency call service or respond to emergency calls within the 24-hour period required by the Bid Specifications. C. Awardee(s) use of service personnel that are not qualified to perform services specified by this subject contract. attitude, behavior or communication of awardee(s) personnel D. Unsatisfactory workmanship, unacceptable during project times. E. Failure to maintain and/or furnish required records on equipment repaired and/or serviced. F. Excessive labor and/or parts cost in conjunction with installation of replacement parts on specific serial numbered equipment being serviced. BBC representative monitoring technicians' performance when G. Unsatisfactory evaluation by designated S installation and project work is performed. H. Substantial changes to Codes, SREF or other standards that would dramatically alter the cost-effectiveness of this contract to SBBC and/or awardee(s). 18. WARRANTY: The awardee shall fully guarantee the cost of parts and labor (except for abusive or operator incurred damage which could have been avoided by referring to instructional manual) for a period of one year for all items after date of delivery and installation to provide SBBC with an "on -site" warranty. In the event a dispute on requested repairs between the District Maintenance Department and the awardee, the decision of SBBC shall be final and binding on both parties. VENDOR NAME: MA/lr biO No. ;e4-Ut)2H Page 11 of 31 Pages .-.----.-The School Board of Broward County, Florida SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR AND INSTALLATION SECTION 5. BID SUMMARY SHEET UNIT PRICE TOTAL COST ITEM 1: 0 BE AWARDED AS A GROUP A. 1000 each SURVEY IDENTIFICATION ONLY for poles up to 50 feet high $ /hr $ B. 500 each SURVEY IDENTIFICATION ONLY for poles greater than 50 feet high $ /hr $ C. 10,000 hours JOURNEYMAN ELECTRICIAN, hourly labor rate $ /hr $ D. 10,000 hours ELECTRICIAN'S HELPER, hourly labor rate $ /hr $ EQUIPMENT RENTALS WITH OPERATORS, per hour, for all of the following equipment, to include any required operators and transportation to the sites, as required for projects and the Bid Specifications: E. 800 hours 100-foot bucket truck $ /hr $ F. 3,500 hours 65-foot bucket truck $ /hr $ G. 300 hours 30-foot, 2-man platform lift $ /hr $ H. 1,200 hours Auger with pole setter, 9-foot digging depth with up to 24-inch diameter $ /hr $ I. 1,000 hours Auger with pole setter, 15-foot digging depth with up to 60-inch diameter $ hr $ J. 1,300 hours Trencher with line layer $ /hr $ K. 1,200 hours Trencher with 5-foot digging depth and rock chain $ /hr $ TOTAL BID ITEM 1 (A - K inclusive)............................................................ VENDOR NAME: MAIr b1C] NO. L4-UUN Page 12 of 31 Pages -__The School Board of Broward County, Florida SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE. REPAIR __�ND INSTALLATION SECTION 5 BID SUMMARY SHEET ADDITIONAL REQUIRED INFORMATION FOR HOURLY LABOR RATES OVERTIME: Journeyman Electrician /hr Electrician's Helper /hr Rental Equipment Operator /hr Bidder must state the times when overtime hourly rates apply other than normal SBBC working hours of 8 am to 5 pm, Monday through Friday: WEEKEND: Journeyman Electrician Electrician's Helper Rental Equipment Operator Weekend labor rates will apply all day on Saturdays and Sundays only. HOLIDAY: Journeyman Electrician Electrician's Helper Rental Equipment Operator Bidder must attach a list of holidays observed that qualify for holiday labor rates. EMERGENCY CALL-BACK: Journeyman Electrician Electrician's Helper Rental Equipment Operator /hr /hr /hr /hr Bidder must state the minimum number of hours necessary for compensation (may not exceed 4 hours for any period on the clock, any day, any time.) hr(s) Vendors shall provide quality equipment, experienced operators, transport capabilities and all other appropriate items to ensure maximum performance of equipment. Payment of the rental due to equipment failure will be pro -rated to the timeframe when the equipment rented was used prior to failure, dependent upon the total equipment cost of item rented for the original timeframe requested. VENDOR NAME: MA.Ar Bid No. 24.052R Page 13 of 31 Pages The School Board of Broward County, Florida SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR AND INSTALLATION SECTION 5, BID SUMMARY SHEET (Continued) OTHER ADDITIONAL INFORMATION (Continued) Electrical supplies used MAY be purchased under this contract on a strictly COST-PLUS arrangement only, under the terms indicated in General Bid Specification 4. Documentation of vendor cost must be provided with written estimates if the District Maintenance Department elects to have vendor replace any type of electrical materials necessary to complete a scheduled work project in a timely manner. The cost-plus mark-up for these materials cannot exceed the percentage indicated. Installation of one 2-inch HDPE conduit underground/under foot pavement by directional bore method. per VF Installation of one 3-inch HDPE conduit underground/under foot pavement by directional bore method. per OF Installation of one 4-inch HDPE conduit underground/under foot pavement by directional bore method. per L1F NOTE TO BIDDER: Review General Condition 48 prior to completing and mailing this bid. Bidder's M/WBE Certification Number: Agency Issuing This Number: NO ❑ YES ❑ Bidder is not a certified M/WBE, but has included a plan to show how it will incorporate at least five percent M/WBE participation in any award received as a result of this bid. VENDOR NAME: MA/Ir Bid No. 24-052R Page 14 of 31 Pages ___The School Board of Broward County, Florida SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR - "� _-ND INSTALLATION OTHER ADDITIONAL INFORMATION (Continued) Bidder to state additional HOURLY RATES for other than listed equipment (including operators and transportation) available for this contract. If you need to use additional sheets, please include the bid number and the name of your company on each sheet. EQUIPMENT VENDOR NAME: MAAr HOURLY RATE Bid No, 24.052R Page 15 of 31 Pages The School Board of Broward County, Florida _ SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR AND INSTALLATION OTHER ADDITIONAL INFORMATION LContinued) COMPANY REPRESENTATIVE: (See Special Condition 9) Company Name Company Representative Street Address City, State and Zip Phone Number Fax Number Local/Toll-Free Phone Number E-Mail Address VENDOR NAME: MA/Ir Bid No. 24-052R Page 16 of 31 Pages The School Board of Broward County, Florida SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR AND INSTALLATION SECTION 6, BID SPECIFICATIONS GENERAL BID SPECIFICATIONS 1. The services required in this bid are the specific standards employed by the SBBC Facilities and Construction Management Department, modified to the needs of the SBBC District Maintenance Department. This document is in no way to be construed as a licable to an s ecific needs re uirements and standards of an Co-o erative agency that has agreed -to commit their annual volume of work to this contract. Co-operative agency facilities slated to use the survey identificationPreventive maintenance, repair and/or installation of securi and sport lighting systems may differ somewhat from the needs of the School Board, 2, Attachments A, B and C are copies of sample documents that may be used to evaluate and schedule preventive maintenance and/or survey identification projects, as well as examples of cost estimates for both repairs and preventive maintenance sought by the District Maintenance Department. These documents will serve as a guide to awardee(s) and/or agencies to use and modify as needed. 3. The following requirements will be the sole responsibility of the awardee(s) and must be adhered to during the execution of each project that is required by the District Maintenance Department: 4. Awardee(s) must furnish all labor, equipment and supervision necessary for the requested survey identification, preventive maintenance, repair and installation of security and sport -type lighting, including related electrical wiring to assure proper compliance with the following standards: a) National Electrical Code (NEC) b) Underwriters' Laboratories, Inc. (UL) labeling c) PCI Design Handbook, 5th edition, PCI MNL—120-99 d) Manual for Quality Control for Plants and Production of Structural Precast Concrete Products, PCI MNL- 116 e) Guide for the Design of Prestressed Concrete Poles, PCI JR — 412. f) Illuminating Engineering Society of North America (IESNA) handbook, latest edition g) Photometric data of independent, nationally recognized testing agencies will be accepted. Photometric data of testing laboratories of luminaire manufacturers may be accepted if certified and approved by the District Maintenance Department Supervisor assigned h) Conformance with any other applicable local codes and standards. 5. Additional electrical supplies and materials, including lamps, MAY be provided by the SBBC District Maintenance Department or the awardee(s) at the option of the District Maintenance Supervisor assigned. Documentation of vendor cost must be provided with written estimates if the District Maintenance Department elects to have an awardee replace any type of electrical materials necessary to complete a scheduled work project in a timely manner. 6. Transportation costs between work sites will be reimbursed at the hourly rate for installation when an awardee's supervisor and personnel are assigned more than one SBBC work location per day. 7. Transportation costs for the rental of equipment related to specific projects will be reimbursed at the hourly rate of rental of specific equipment when picked -up and returned to the rental location. VENDOR NAME: MA/lr Bid No. 24-052R Page 17 of 31 Pages The School Board of Broward County, Florida SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE. REPAIR AND INSTALLATION SECTION 6 BID SPECIFICATIONS Continued GENERAL BID SPECIFICATIONS (Continued Transportation costs of rental equipment between work sites will be reimbursed at the hourly rate of rental of specific equipment when an awardee's supervisor and personnel are assigned to more than one SBBC work location per day. Awardee(s) will be responsible for the prompt removal of all debris that is a result or part of all related work per Special Condition 13. All excavation or drilling areas must be backfilled and restored to similar surrounding landscape conditions within 5 business days after completion of the project. 10. Awardee(s) will check and correct the aim of security and sport -type lighting to achieve quality lighting and test all lighting equipment for full operation. REQUIRED RESPONSE TIMES FOR PROJECTS Awardee(s) are required to respond within 5 business days after notice or mutually approved agreement to proceed with project work from the District Maintenance Department Supervisor assigned. Emergency installation and service must be available 7 days per week, 24 hours per day defined by the District Maintenance Department as threatening to life, safety or public health conditions. SBBC will require the awardee(s) to provide emergency installation, replacement and repairs within 24 hours of such declaration. 3. Emergency installation and service hours are considered after 5:00 p.m. and prior to 8:00 a.m. Monday through Friday, after 5:00 p.m. Friday and before 8:00 a.m. for weekend or emergency work and all SBBC-recognized holidays, or at any time that a District Maintenance Supervisor declares a situation to be an emergency. EXTERIOR LUMINARIES If required, submit shop drawings and product data and/or samples when requested by the District Maintenance Supervisor assigned. The shop drawings must be of a sufficient size to show necessary detail for each luminaire type, and its components. Catalog cuts or scale drawings will not be acceptable. Shop drawings may include but may not be limited to manufacturer's dimensioned scale drawings showing in complete detail the fabrication of all luminaires including finish, metal thickness, fabrication methods, support method, ballasts, socket type of shielding, reflectors, provisions for relamping, EPA for, and all other information to show compliance with NEC and LIL. Luminaire details may vary slightly from those shown on drawings provided the changes do not adversely affect size of installation, durability, performance or appearance of the luminaire. SBBC reserves the right to subject materials to photometric testing at an independent testing laboratory. Shop drawings and supporting calculations that contain structural information shall be signed and sealed by a State of Florida -registered Professional Engineer. VENDOR NAME: MAAr Bid No. 24-052R Page 18 of 31 Pages The School Board of Broward County, Florida SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR - AND INSTALLATION SECTION 6 BID SPECIFICATIONS Continued EXTERIOR LUMINAIRES When requested, awardee(s) must submit for review and approval one representative sample of any luminaire or component required under the scope of a specific project. After review and approval, luminaire materials are to be shipped to the location indicated by the District Maintenance Supervisor assigned. Samples are to be provided at no charge to SBBC. Luminaire parts and components not specifically identified or indicated are to manufactured of materials appropriate for their function and resistant to corrosion and thermal and mechanical stresses encountered in the normal application and functioning of the luminaries with any particular emphasis on south Florida climatic conditions. All cast parts, including die-cast members are to be of uniform quality, free from blow holes, pores, hard spots, shrinkage defects, cracks or other imperfections that affect strength and appearance, or are indicative of inferior metals or alloys. Exterior surfaces which do not otherwise receive a finishing coating: machined, sanded or similarly treated areas, such as extruded metal parts. All finished castings shall be given a minimum of one coat of baked -on clear methacrylate lacquer unless a painted finish is specified. Manufacturer shall have a minimum of 10 years of experience in the design and production of their products listed in this section. PARKING LOT LIGHTING 1. Minimum of 1 foot-candle with a maximum of 12:1, not to exceed 0.05W per square foot. Indicate light loss factor (LLF). a) The suggested standard for a metal halide luminaire's LLF equals 0.75W. b) For high-pressure sodium luminaries, the LLF standard equals 0.90W. c) SBBC reserves the right of actual performance verification. Computer analysis shall be based upon a 10 foot grid. 3. Concrete poles must achieve a minimum 28-day compressive strength of 8,000 PSI. Cement shall conform to the latest requirements of Type III Portland Cement in accordance with ASTM-C150. Maximum size aggregate may be 3/4-inch (19mm) or 314 of the clear spacing between reinforcing steel and surface of pole. Any water reducers, retarders, or accelerating admixtures must conform to ASTM-C494. Water shall be free from foreign materials in amounts harmful to concrete and embedded steel. VENDOR NAME: MAAr Bid No. 24.052R Page 19 of 31 Pages _,___The School Board of Broward County, Florida SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR -----AND INSTALLATION SECTION 6, BID SPECIFICATIONS (Continued, PARKING LOT LIGHTING (Continued 4. Steel reinforcement and fastener standards: a) Deformed steel reinforcement shall conform to requirements per ASTM-A615 for Grade 60 Rebar. b) Prestressed steel reinforcement shall conform to uncoated 7-wire, stress -relieved strand per ASTM-A416. c) Steel spiral reinforcement shall conform to the requirements per ASTM-A82 and shall not be less than 0.150-inch diameter. d) All structural steel hardware and anchor bolts must conform to ASTM-A36 with zinc alloy AC41 A shall conform to ASTM-6240 possessing a hot -dipped galvanized finish per ASTM-A153. e) Anchor bolts' threaded end to be HDG for minimum of 12-inch nuts, with washers and spacers to be fabricated of HDG Steel. Finishing standards: a) Luminaire finish should be applied in a manner that will assure a durable wear -resistant surfacing. Prior to finishing, hot clean surface by accepted chemical means and receive corrosion inhibiting (phosphating) treatment assuring positive paint adhesion. b) Exposed metal surfaces, except chromium plated parts, shall be given an even coat of high-grade methacrylate lacquer, or transparent epoxy. c) Aluminum surfaces exposed to weather must receive a duranidic finish for corrosion resistance. d) Sheet steel luminaire housings, iron and steel parts, which have not received corrosion inhibiting (phosphating or bonderizing) treatment are to be utilized in exterior applications and made corrosion - resistant by zinc-, hot -dipped zinc galvanizing or cadmium -plating after completion of all forming, welding, or drilling operations. e) The minimum thickness of above protective coatings must be: (1) Hot -dipped galvanized zinc coating - .0005 inch. (2) Cadmium -plating - .0001 inch. (3) Electroplate parts operated under temperatures injurious to hot -dipped galvanizing. 6. Painted reflectors must be completely formed before application of primer and enamel color coatings. 7. Reflectors and bodies for fluorescent lamp luminaires made of steel of the thickness specified, have a baked -on white synthetic enamel finish and given a suitable primer and white color coats properly applied. 8. If requested by the District Maintenance Department Supervisor assigned, awardee must submit a sufficient quantity of flat steel panels having the identical primer and color coats applied in the same manner as proposed for the contract items, for subjection to any one or all of the tests listed herein by an SBBC-approved independent testing laboratory. The panels must be of a suitable size and drilled as necessary for a particular test procedure. SBBC will bear the cost of all required tests if they pass; the awardee will bear the cost of testing if they fail. VENDOR NAME: MA/Ir Bid No. 24-052R Page 20 cl 31 Pages _..._.The School Board of Broward County, Florida SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE. REPAIR —AND INSTALLATION SECTION 6, BID SPECIFICATIONS (Continued) LAMPS 1. Provide lamps for luminaries when requested by the District Maintenance Supervisor assigned. SBBC reserves the right to provide the lamps from its own stock when it is cost effective to do so. Any remaining lamps not used in any project remain the property of SBBC. 2. Lamps as specified for the individual luminaries or lighting equipment must be delivered and installed, leaving luminaries completely tamped and in normal operating condition. 3. Lamps produced by the manufacturers such as General Electric, Osram/Sylvania Lighting or Phillips should be used. Fluorescent lamps should be F32T8/RS/CW (2900 Lumens), energy savings unless specifically noted otherwise. 4. All incandescent lamps must be IF (inside frost) and rated for nominal operation at 130V, extended service, unless specifically noted otherwise. 120V lamps are NOT acceptable. REFLECTORS 1. Reflectors, reflecting cones and baffles should be fabricated from no. 12 aluminum reflector sheets, 0.57-inch (15 gauge) or heavier, free of any tooling marks, spinning lines and be free of any marks or indentations caused by riveting or other assembly techniques. Ensure that no rivets, springs or other hardware are visible after installation. 2. Reflectors and baffles must be of first quality, polished, buffed and anodized or Alzak finished, and have a color as selected by the District Maintenance Supervisor assigned. Reflector and baffles must have modified elliptical contour and produce no apparent brightness from nadir to 40 degrees above nadir, nor the lamp image nor any pan of the lamp visible from nadir to 40 degrees above nadir. 3. Aluminum reflectors, where required, are to be formed and finished as noted on drawings or as directed by the District Maintenance Supervisor assigned. Reflectors should be free from blemishes, scratches or indentations which would distort their reflective function, finished by means of the Alzak or a similar process. 4. When requested, awardee shall supply samples of colored aluminum finished in black, brass, bronze, etc., for review by the District Maintenance Supervisor assigned before fabrication. LAMPHOLDERS 1. Lamp sockets must be rigidly and securely attached to the luminaire enclosure or husk. 2. Incandescent and metallic vapor lamp sockets must be fabricated of heavy-duty, heat -resistant porcelain. Plastic or metal sheet sockets cannot be used unless specifically requested by SBBC. 3. Fluorescent lamp sockets operating with an open circuit voltage in excess of 300V must be of the safety type, and open the supply circuit when the lamp is removed from the sockets. VENDOR NAME: MA/lr Bid No. 24-052R Page 21 of 31 Pages -___The School Board of Broward County, Florida SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR -- —AND INSTALLATION SECTION 6. BID SPECIFICATIONS (Continued] WIRING 1. Wiring between fluorescent lampholders. associated operating and starting equipment must be of similar or heavier gauge than the leads fumished with the approved types of ballasts and have equal or better insulating and heat - resisting characteristics. 2. Wire within housing must be entirely covered with flexible woven fiberglass sleeve. Protect wiring with tape or tubing at all points where abrasion may occur. Conceal wiring within luminaire construction except where the luminaire design or mounting dictates otherwise. 3. Connections of wires to lampholder terminals and other accessories must be made in a neat and workmanlike manner and be electrically and mechanically secured with no protruding loose strands. The number of wires extending to or from the terminals of a lampholder or other accessory shall not exceed the number that the accessory is designed to accommodate. 4. Wiring channels and wire ways must be free from projections, rough or sharp edges throughout. All points or edges over which conductors must pass and may be subject to injury or wear shall be rounded or bushed. 5. Insulated bushings are to be installed at points of entrance and exit of flexible wiring. 6. Junction boxes attached to luminaires must be approved for the number of conductors indicated on the drawings with supplementary junction boxes installed where required and comply with NEC. 7. For exterior lighting, provide a fuse and fuse holder in the primary side of each ungrounded conductor for all ballasts, at the hand hole of each exterior pole -mounted luminaire or junction box for each wall -mounted luminaire. 8. Ballasts shall be CWA for designated voltage. The approved manufacturers are: Advance, Jefferson, General Electric, Sola or Universal. 9. All splices in ground boxes shall be sealed with approved sealing packs. Approved brand: 3M Scotch Lock 3570. All conduits entering ground boxes shall be sealed with an approved duct seal in an attempt to prevent the intrusion of water and other objects. ILLUMINATION Provide illumination computer printouts for all parking lots. 2. Provide a maintained minimum of 1 foot-candle with a maximum to minimum ratio of 12:1. 3. Illumination of fagade should be accomplished with multiple controlled beam floodlights as shown on luminaire schedule. Floodlights must be contained in aluminum -fabricated housings mounted vertically on the face of each pole. VENDOR NAME: MA/Ir Bid Nc. 24-052R Page 22 of 31 Pages The School Board of Broward County, Florida SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR AND INSTALLATION SECTION 6. BID SPECIFICATIONS ±Continue ILLUMINATION Continued Luminaries must provide 5 foot-candles average with a maximum to minimum ratio of 4:1. Provide computer printout of point -by -point vertical foot-candles with the shop drawings and prior to fabrication. LIGHTING CONTACTORS Lighting contactors shall be electrically operated, mechanically held with double break silver alloy contacts, fully - rated for tungsten, fluorescent or general use loads with interrupting capacity of 300 percent of rated current and NEMA I enclosure except otherwise specified. Approved manufacturers are ASCO-920RC, Square-D Class 8903, General Electric CR160MB and Westinghouse A202. PRESTRESSED CONCRETE POLES 1. The poles shall be fabricated in steel molds by the centrifugal spinning process or by static casting methods and have a smooth natural form finish, soft gray in color. 2. Poles shall be designed and constructed so that all wiring and grounding facilities are concealed within the pole. All hand holes, couplings, inserts for step bolts, thru-bolt holes and ground wire shall be cast into the pole during the manufacturing process. 3. Poles shall be round or square in cross-section and provide a continuous taper of a minimum 0.18 inches per foot of length to maximum of 0.25 inches per foot, providing a minimum of 1-1/2 inches of concrete coverage over the reinforcing steel. 4. All cable entry holes shall be in accordance with the location and sizes as required by the District Maintenance Supervisor assigned, free from sharp edges for passages of electrical wiring. All hand hole frames shall be composed of a non-metallic, non-conductive injection molded material. 5. Poles, facade, base, anchorage and foundations shall be designed considering application of wind load and dead load. The moment at any point along the length of the pole is the sum of the moments resulting from dead loads and forces from wind loads. The wind force is equal to the wind pressure multiplied by the effective projected area of the objects involved and designed to Florida Building Code standards. 6. Submit computations of wind loading for approval demonstrating compliance with wind loading requirements. 7. Bases must be fabricated of cast -in -place or precast concrete. Provide precast concrete as manufactured by Brooks Products for Precast Corporation or by detail of Structural Engineer as shown on approved shop drawings. Awardee is responsible for providing concrete bases for all poles. Provide 1 PVC conduit for a grounding conductor. VENDOR NAME: MA/lr Bid No. 24•052R Page 23 of 31 Pages .....____The School Board of Broward County, Florida SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE. REPAIR AND INSTALLATION SECTION 6, BID SPECIFICATIONS (Continued PRESTRESSED CONCRETE POLES (Continued An aluminum nameplate cast into the wall of the pole approximately 4-5 inches above the ground line identifying the manufacturer, date of manufacture, length, weight, class, SBBC, fabrication number and when required, a purchase order number. INSTALLATION Awardee must be aware that luminaire locations as indicated on the drawings are approximate. Awardee is responsible to verify future locations with any existing plans provided by the District Maintenance Department or other reference data prior to installation. Awardee is also responsible to check for adequacy and non-interference with other equipment. 2. Manufactured poles shall be lifted and supported during manufacturing, stockpiling, transporting and erection operations only at the points shown on the shop drawings. Transportation, site handling, and erection shall be performed with acceptable equipment and methods, and by qualified personnel. Upon completion of the installation, the luminaires and lighting equipment must be in complete operating order, free from defects in condition and finish. At the time of final inspection, luminaires and equipment must be fully tamped, and be complete with required lenses of diffusers, reflectors, side panels, louvers or other components necessary for the proper functioning of the luminaires. Luminaires and equipment must be clean and free from dust, plaster or paint spots. Any reflectors, lenses, diffusers, side panels or other parts damaged prior to the final inspection must be replaced by the awardee at no additional expense to SBBC. 4. Housings installed directly in concrete should be fabricated of hot -dipped galvanized steel or cast aluminum. Where cast aluminum housings are used, provide two coats of asphaltum paint prior to installation. Provide 1/8-inch thick x 2-inch diameter solid neoprene grommets at every mounting point for all luminaires surface - mounted to concrete structure to prevent direct contact of housing to concrete. Adjust all directional luminaires to obtain the most uniform light distribution. Orient similar luminaires consistently. Coordinate luminaires with speakers, air grilles, pipes and ductwork. Luminaire bottoms, edges and ends of rows must be even. Rows shall be straight, aligned and equally spaced in distinct areas. Clean all luminaires of debris and fingerprints and adjust trim to fit surface snuggly. Provide all necessary hangers and mounting accessories for a complete installation. Locate the fluorescent luminaires in the equipment rooms to provide the best illumination of the equipment already installed. Use chains or rods to support luminaries installed below ducts and pipes, as required. Install luminaires after pipes and ducts are installed. After the installation of luminaires is completed, adjust luminaires after dark under the supervision of the District Maintenance Supervisor assigned. VENDOR NAME: MA/Ir Bid No. 24-052R Page 24 of 31 Pages _ The School Board of Broward County, Florida SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR "— AND INSTALLATION SECTION 6 BID SPECIFICATIONS Continued INSTALLATION Continued 10. Upon completion of the luminaire projects, turn on lighting for a continuous 48-hour period in order to observe. replace any bumed-out lamps, defective ballasts. fuses and related material. GROUNDING 1. Install complete grounding system in accordance with NEC 250. 2. Measure ground grid resistance with earth test megger and install additional ground rods and conductors as required until resistance to ground does not exceed 5 ohms. 3. Ground bus shall be a minimum of 4 x 1/4 inch copper, mounted on insulating standoff, complete with lugs for connecting grounding cables. 4. Ground rods shall be copper clad steel, 3/4 inch in diameter x 10 feet long, minimum. 5. Supplement the grounded neutral of the secondary distribution system by an equipment grounding system. Arrange the equipment grounding system so that all non -current carrying items in close proximity with electrical circuits are maintained continuously at ground potential and provided with a low impedance path for ground fault currents. The system must comply with the NEC 250, modified as indicated and/or specified. 6. The basic grounding system shall utilize the reinforcing bars in the footings of the building supplemented by ground rods and a connection to a cold water pipe where required to meet the test requirements specified. 7. Provide, in conduit, a green insulated copper ground conductor as required to the main metallic water service entrance and connect to the supply side of same by means of ground clamps with the conduit: bonded to the ground conductor at each end. 8. Low voltage system neutrals shall be grounded at the related transformers to the feeder ground and to the nearest cold water line all in accordance with NEC. 9. Ground conductors, connections and straps must be provided in accordance with NEC. a) Equipment grounding conductors must be provided with green insulation, the same type as the associated phase conductors, but not exceeding 600V. b) The related feeder grounding conductors are to be connected to the grounding bar with compression indent -type connectors or as specified. 10. A feeder serving several panel boards must be provided with a continuous grounding conductor which is connected to each related cabinet grounding bar. VENDOR NAME: MA/lr Bid Nc. 24-052R Page 25 of 31 Pages The School Board of Broward County, Florida SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR INSTALLATION SECTION 6. BID SPECIFICATIONS (Continuer) GROUNDING (Continued) 11. Low voltage distribution systems must be provided with a separate green insulated equipment -grounding conductor for each three-phase or single-phase feeder. The required grounding conductor shall be installed in the common conduit with the related phase conductors. Where there are parallel feeders installed in more than one raceway, provide each raceway with a green insulated equipment ground conductor. 12. Single phase branch circuits required for lighting and receptacles shall consist of phase and neutral conductors installed in common metallic conduits. Provide flexible metallic conduit equipment connections utilized in conjunction with the branch circuits with approved grounding terminals at each end. Provide single phase branch circuits required for special equipment and all branch circuits installed in nonmetallic conduits with a separate grounding conductor. 13. Provide in panel boards and other electrical equipment the number and size of pressure connectors on all equipment grounding bars required for the termination of the equipment grounding conductors. In addition to the active circuits, provide pressure connectors for all spares and spaces. 14. Provide each electrical expansion fitting with a flexible copper ground securely bonded by approved grounding straps on each end of the fitting. 15. Provide ground conductor from equipment ground bus in motor control center through conduit and flexible metallic conduit to ground terminal in connection box mounted on motor. Where motor has separate starter and disconnect device, the ground conductor originates at the ground bar in the panel board or switchboard supplying these motors and be bonded to each starter and disconnect device enclosure. 16. Where electric devices such as electric heaters are installed in air ducts, provide a green insulated equipment ground conductor size based on the rating of the over current device supplying the unit. Bond the conductor to each unit air duct, and to the ground in the panel board. 17. For conduit ground continuity, locknuts, bushings, joiners and similar conduit fittings: made up sufficiently tight to assure a continuous and permanent metal -to -metal flow throughout each system. Where conduits terminate without mechanical connection to a metallic housing of electrical equipment, provide each conduit with a ground bushing and each bushing connected with a bar copper conductor to the ground bus in the electrical equipment. 18. Provide an unspliced main bonding jumper to connect the equipment grounding conductor and the service - equipment enclosure to the grounded conductor of the system within the service equipment or within the service conductor enclosure. 19. Communication grounding requirements are: a) Telephone: Provide 1 no. 6 from main ground bus to ground bus on telephone equipment board b) Fire alarm and detection: Provide 1 no. 8 to nearest ground bus c) Television distribution system: Provide 1 no. 8 to nearest ground bus d) Public address system: Provide 1 no. 8 to the nearest ground bus e) Computer networking: Provide 1 no. 6 to the nearest ground bus. VENDOR NAME: MA/lr Bid No. 24-052R Page 26 of 31 Pages The School Board of Broward County, Florida SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE. REPAIR �---AND INSTALLATION SEC TION 6, BID SPECIFICATIONS (Continued) GROUNDING Continued 20. Installation requirements: a) End -to -end luminaires shall be continuously bonded b) Grounding contacts of receptacles shall connect to a system -grounding conductor, NOT the system neutral, by a minimum no. 12 AWG stranded copper wire. The resistance between the contacts and solid earth ground must not exceed 3 ohms. c) Bond all metal parts. Make equipment and bus connections with suitable lugs or clamps. Cadweld all wire - to -ground rod joints. Cadweld all wire -to -wire joints no. 1/0 and over. d) Bond all conduits stubbing under switchboards, transformer and similar locations using bonding bushings. e) Provide a bond wire in all flexible metal conduits and connect to the boxes at each end in an approved manner f) Use PVC for sleeving grounding conductors, except that where sleeves are subject to extreme injury use rigid metal conduit bonded at both ends g) The TV antenna ground wire shall be connected to the main grounding system h) Paint buried joints with red glyptal i) Ground all transformer secondaries per NEC 250 unless shown otherwise on the drawings j) The resistance to ground must be tested and logged by the awardee in the presence of the District Maintenance Supervisor assigned in order to assure less than 5 ohms resistance. Testing will be conducted per NEC and Institute of Electrical and Electronic Engineers (IEEE) 142 recommended practices after the complete system has been fully grounded. k) For exterior light poles and sport lighting, provide a ground rod inside the Quazite ground box near pole bases with no. 6 AWG copper wire from the pole to the top of the ground rod, per NEC 250.70, Methods of Grounding and Bonding Copper Connection to Electrodes. 1) Provide and insulated green equipment grounding conductor, sized per NEC 250.122, Minimum Size Equipment Grounding Conductors for Grounding Raceway and Equipment, in each power and/or lighting raceway. Awardee shall bond all associated metal parts of the pole lighting system to the equipment ground conductor. VENDOR NAME: MA/lr Bid No. 24-052R Page 27 of 31 Pages __The School Board of Broward County, Florida SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE. REPAIR __.-AND INSTALLATION SECTION 6, _BID SPECIFICATIONS (Continued) PROJECT PROPOSALS The following proposed project is strictly an outline of the installation work that MAY be envisioned under this contract. Funding and the particular details, specifications and scope for this proposed project or any other project during the term of this contract may be amended, changed or deleted at the sole discretion of the Co-operative agency. Agencies are NOT required to use this contract as their sole source of awardee(s) to perform this type of work. a) Location: City of Tamarac b) Facility: Tamarac Park, 7501 North University Drive c) Outline of scope: Replacement of 13 each, 85-foot poles and 92 each, 150OW lamps. Awardee will be required to remove existing poles and wiring. VENDOR NAME: MA/Ir Bid No. 2"'-052H Page 28o' 31 Pages SECTION 7, ATTACHMENT 1 _THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA SWORN STATEMENT PURSUANT TO SECTION 287.087 FLORIDA STATUTES AS CURRENTLY ENACTED OR AS AMENDED FROM TIME TO TIME ON PREFERENCE TO BUSINESSES WITH DRUG -FREE WORKPLACE PROGRAMS. THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS. This sworn statement is submitted to The School Board of Broward County, Florida, by (Punt individual's name and title) for (Print name of entity submitting sworn statement) whose business address is and (if applicable) its Federal Employer Identification Number (FEIN) is (If the entity has no FEIN, include the Social Security Number of the individual signing this sworn statement. I certify that I have established a drug -free workplace program and have complied with the following: 1. Published a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2. Informed employees about the dangers of drug abuse in the workplace, the business' policy of maintaining a drug -free workplace. any available drug counseling, rehabilitation and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3. Given each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1). 4. In the statement specified in subsection (1). notified the employees that. as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contenders to, any violation of chapter 893 or of any controlled substance law of the United States or any state, for a violation occurnng in the workplace no later than five days after such conviction. 5. Will impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community by, any employee who is so convicted. 6. Am making a good faith effort to continue to maintain a drug free workplace through implementation of this section. (Signature) Sworn to and subscribed before me this day of 120 Personally Known OR Produced identification (Type of identification) FORM: #4530 3/93 VENDOR NAME: MA/Ir Notary Public - State of My commission (Printed, typed or stamped commissioned name of notary public) Bid No, 24-052R The School Board of Broward County, Florida Page 29 of 31 Pages SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR . -. _. _._ AND INSTALLATION ... _ . _ ...- _... SECTION 7, ATTACHMENT 2 INSURANCE REQUIREMENTS Proof of the following insurance will be furnished by the awardee to the Board by Certificate of Insurance. Such certificate must contain a provision for notification to the Board 30 days in advance of any material change in coverage or cancellation. SBBC shall be named as an additional insured under the General Liability policy including Products Liability. Include the Bid Number on the Certificate. A. General Liability Insurance with limits of not less than $1,000.000 per occurrence combined single limit for bodily injury and property damage. B. Product Liability or Completed Operations Insurance with bodily injury limits of liability of not less than $1,000,000 per occurrence and $1,000,000 aggregate. C. Auto Liability Insurance covering all owned, non -owned and hired vehicles used in connection with this bid, with bodily injury limits of liability of not less than $1,000,000 per person; and $1,000,000 per occurrence and property damage limits of not less than $1,000,000. D. Worker's Compensation in accordance with Florida Statutory limits and Employer's Liability Insurance. The insurance policies shall be issued by companies qualified to do business in the State of Florida and grant The School Board of Broward County, Florida thirty days of advanced written notice of a cancellation, expiration or any material change in the specified coverage. The insurance companies must be rated at least A- VI by AM Best or Aa3 by Moody's Investor Service. All policies must remain in effect during the performance of the contract. Prior to the commencement of any work the awardee must provide SBBC Purchasing Department with a Certificate of Insurance which is evidence of the above coverage and with SBBC named as an additional insured. Any questions as to the intent or meaning of any part of the above required coverages should be submitted in writing in accordance with General Condition 6. See also General Conditions 13 and 21. VENDOR NAME: MA/Ir b1C no- 4-UaZ + Page 3C of 31 Pages The School Board of Broward County, Florida SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE. REPAIR - —AND INSTALLATION SECTION 7, ATTACHMENT 3 "FUNDING OUT" -TERMINATION - CANCELLATION Florida School laws prohibit School Board from creating obligations on anticipation of budgeted revenues from one fiscal year to another without year to year extension provisions in the agreements. It is necessary that fiscal funding out provisions be included in all Bids/RFPs in which the terms are for periods of longer than one year. Therefore, the following funding out provisions are an integral part of this Bid/RFP, and must be agreed to by all bidders: • The School Board may, during the contract period, terminate or discontinue the items or services covered in this Bid/RFP only at the end of the School Board's then current fiscal year upon 30 days prior written notice to the awardee(s). Such prior written notice will state: That the lack of appropriated funds is the reason for termination, and b. Agreement not to replace the items or services being terminated with items or services with functions similar to those performed by the items or services covered in this Bid/RFP from another vendor in the succeeding funding period. "This written notification will thereafter release the School Board of all further obligations in any way related to such items or services covered herein". This completed statement must be included as part of any lease agreement submitted by the awardee. No lease will be considered that does not include this provision for'9unding out". VENDOR NAME: MA/Ir - SAMPLEATTACHMENT,ADISTRICT MAINTENANCE DEPARTMENT - DISTRICT ELECTRIC EXTERIOR SECURITY AND SPORTS LIGHTING PREVENTIVE MAINTENANCE AND SURVEY IDENTIFICATION FORM Reports generated will be provided in electronic format on CD-ROM SECTION 1: FACILITY NAME AND LOCATION: MAINTENANCE AREA: NORTH ❑ CENTRAL ❑ SOUTH ❑ STENCILED COLOR CODE: GREEN ❑ RED ❑ BLUE ❑ LOCATION No: POLE No: Pole numbering accomplished clockwise from front of school. POLE TYPE: ALUMINUM ❑ POLE HEIGHT: ft VOLTAGE: LAMP WATTAGE: FIXTURE TYPE: NUMBER OF FIXTURES: BULL HORN: BRACKET: LIGHT USAGE: uA in High Pressure Sodium ❑ SECURITY ❑ CONCRETE ❑ Metal Halide ❑ PARKING ❑ OTHER ❑ OTHER ❑ SPORTS ❑ SECTION 2, Please check off from the following list after each individual item is inspected and verified for compliance. ❑ I. Check physical condition of light pole, base, hand hole cover and base fasteners. ❑ 2. Check the power feed to the fuse. Feed from panel , Circuit No. ❑ 3. Check the fuses and fuse holders and size. Fuse size ❑ 4. Check for proper grounding of pole circuit, Ouazite Box and all metal parts. ❑ 5. Check physical condition of fixture, wiring within the pole and arm. ❑ 6. Check physical condition of fixture lenses. ❑ 7. Check to see if pole has Ouazite Box with steel traffic cover. SECTION 8, STATEMENT OF "NO" BID If your company will not be submitting a bid in response to this Invitation to Bid or Request for Proposal. please complete this Statement of "No" Bid Sheet and return, prior to the Bid/RFP Due Date established within. to: The School Board of Broward County, Florida Purchasing Department Suite 323 7720 West Oakland Park Boulevard Sunrise, Florida 33351 This information will help The School Board of Broward County, Florida in the preparation of future Bids and RFPs. Bid/RFP Number: Company Name: Contact: Address: Telephone: -�l I Reasons for "NO" Bid: Title: Facsimile: Unable to comply with product or service specifications. Unable to comply with scope of work. Unable to quote on all items in the group. Insufficient time to respond to the Invitation to Bid. Unable to hold prices firm through the term of the contract period. Our schedule would not permit us to perform. Unable to meet delivery requirements. Unable to meet bond requirements. Unable to meet insurance requirements. Other (Specify below) Comments: Signature: Page 31 of 31 Pages Date: - - SAMPLEATTACHMENT-ADISTRICT MAINTENANCE DEPARTMENT DISTRICT ELECTRIC EXTERIOR SECURITY AND SPORTS LIGHTING PREVENTIVE MAINTENANCE AND SURVEY IDENTIFICATION FORM (continued) ❑ 8. Check that the no. 6 AWG lightning bond wire from pole is connected to 3/4-inch x 10-foot copper -clad ground rod and copper lug on steel cover of Quazite Box, ❑ 9. Check that all splices in the Quazite Box are sealed with approved sealing packs. Approved brand: 3M Scotch Lock 3570, ❑ 10. Check current feed to fixture to detect possible wiring problems inside the pole, arm and fixture. ❑ 11. Check lamp condition, ❑ 12, Measure amperage and ensure that it is within specifications. Amperage of pole: NOTES: Deficiencies found: Corrective Actions Needed: Awardee: Representative Name: (Please print) Representative Signature: Date: SAMPLEATTACHMENT B DISTRICT MAINTENANCE DEPARTMENT DISTRICT ELECTRIC.: EXTERIOR SECURITY POLE LIGHT PREVENTIVE MAINTENANCE PROGRAM COST ESTIMATE FOR REPAIRS Total Cost 1. Labor per hour, straight -time (per bid) Total estimated hours S 2. Quazite-brand PG1118DAl2 box with bolt down polymer concrete cover (PG 1118HA0017) with Electric logo........................................................................................................... S 3. Bond existing steel cover with no. 6 wire and tie into the equipment grounding conductor ....................... S 4. 3/4-inch x 10-foot copper clad ground rod with 3/4-inch clamp.................................................................. S 5. 3M 3570 epoxy kit with 3M scotch lock wire nut........................................................................................ S 6. HEB AA in line fuse holder......................................................................................................................... S 7. KTK fuse 5-20 amp.................................................................................................................................... S 8. Bond the hand hole cover of the pole and/or metal pole and tie into the equipment groundingconductor..................................................................................................................................5 9. 50-150W high-pressure sodium ]amp...... ............................................................. ............... .................... S 10. 200-400W high-pressure sodium lamp...................................................................................................... $ 11. 1000W high-pressure sodium lamp........................................................................................................... $ 12. 70-175W metal halide lamp....................................................................................................................... S 13. 250-400W metal halide lamp..................................................................................................................... S 14. 1000W metal halide lamp........................................................................................................................... $ 15. 1000W metal halide/high pressure sodium shoe box fixture...................................................................... S 16. 10OOW metal halide/high pressure sodium flood fixture............................................................................ $ 17. 50-150W high-pressure sodium ballast kit................................................................................................. S 18. 250-40OW high-pressure sodium ballast kit............................................................................................... S 19. 1000W high-pressure sodium ballast kit.................................................................................................... S 20. 70-100W metal halide ballast kit................................................................................................................ $ 21. 175W metal halide ballast kit..................................................................................................................... $ 22. 250-40AW metal halide ballast kit.............................................................................................................. $ 23. 1000W metal halide ballast kit................................................................................................................... $ 24. 1500W metal halide ballast kit................................................................................................................... $ 25. 400W metal halide/high pressure sodium shoe box fixture........................................................................ S 26. 40OW metal halide/high pressure sodium flood fixture.............................................................................. S 27. Replacement fixture lens (security, sports light or parking lot)................................................................... $ 28. Replace security light fixture...................................................................................................................... $ 29. Replace sports light fixture......................................................................................................................... $ 30. Replace parking lot light fixture.................................................................................................................. $ -- SAMPLEATTACHMENT C DISTRICT MAINTENANCE DEPARTMENT DISTRICT ELECTRIC ._ PROCEDURES FOR PREVENTIVE MAINTENANCE PROGRAM COST ESTIMATE FOR PREVENTIVE MAINTENANCE SECURITY AND PARKING LOT LIGHTING 1, Based on awardee's labor rate (Using a truck with 55-foot boom) Cost per Pole Elementary schools only $ Middle, High schools or Centers $ Other facilities $ 2. Provide one completed data sheet per pole to District Electric. 3. Pale numbers to be stenciled vertically a minimum of 4 inches high, color -coded per the assigned Maintenance Area, 6 feet above the ground. SPORTS FIELD LIGHTING Football Softball Baseball 1. Based on awardee's labor rate (Using a truck with 105-foot boom) Cost per Pole Elementary schools only $ Middle, High schools or Centers $ Other facilities $ 2. Provide one completed data sheet per pole to District Electric. 3. Pole numbers to be stenciled vertically a minimum of 4 inches high, color -coded per the assigned Maintenance Area, 6 feet above the ground, facing outward from the field. TR 10553 EXHIBIT 112ff SOUTHEAST FLORIDA GOVERNMEry I Nw.. run�.nr+ur.v CO-OPERATIVE GROUP CO-OPERATIVE BID AGENCY SURVEY Lead Agency for this ITB: The School Board of Broward County, Florida 7720 West Oakland Park Boulevard, Suite 323 Sunrise, FL 33351-6704 Tel: (754) 321-0507 FAX: (754) 321-0534 Date: March 19, 2004 To: All Participating Co-operative Member Agencies From: Mark Alan, Purchasing Agent III The School Board of Broward County, Florida Re: Co-operative Bid for Security and Sport Lighting Systems, Survey Identification, Preventive Maintenance, Repair and Installation (SBBC Bid 24-052R) The above -referenced contract will be awarded by the School Board of Broward County, Florida on April 20, 2004. It is effective for the initial period of May 1, 2004 through April 30, 2006. Enclosed are the following documents in one .pdf file for your reference: Award Letters Recommendation Notice Bid Tabulation Sheet Bid Responses Signed Copies of Addendum 2 Vendor Pricing, Contact Information and Licenses Blank Copy of the Invitation to Bid with blank Addenda 1 and 2 If you have any questions, please call me at (754) 321-0507. Thank you. THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA 7720 WEST OAKLAND PARK ]BOULEVARD, SUITE 323 - SUNRISE, FLORIDA 33351-6704 - TEL 754-321-0505 DONNIE CARTER SCHOOL BOARD Director o/ Pio-chasing Vir April 20, 2004 Ch r Florida Electric Contracting Service, Inc. 1445 SW 21=1 Avenue Ft. Lauderdale FL 33312 I» CAROI.F 1.. ANDRFriS I ioe Chair STEPHANIE AR.MA KR.AM ESQ JUDIE S. BUDNICK D.ARLA L. GARTER BEVFRLS'A.GALLAGHER DR.ROBERT D PARKS \1AR7'Y RUB1NSILI\ LOIS %VFXLER AFN.IAMIN 1. WII 1 IA\1S DR. FRANK TILL. Superiniendent at Saiools Subject: LETTER OF AWARD/CERTIFICATE OF INSURANCE Bid Number: 24-052R Description: Security and Sport Lighting Systems, Survey Identification, Preventive Maintenance, Repair and Installation Term Contract: May 1, 2004 through June 30, 2006 The School Board of Broward County, Florida has accepted vour bid for Primary: Item 1 subject to compliance with subject bid specifications, terms and conditions, all pertinent lags of the State of Florida, and instructions as determined by the Attorney for the School Board. The School Board of Broward County, Florida reserves the right to terminate this contract at any time and for any reason upon giving thirty (30) days prior written notice. Your Certificate of Insurance form and Indemnification Clause where applicable must be on file in the office of Risk Management Department within fifteen (15) days of this notification. It is important that you notify your insurance agent for general liability insurance that the insurance requirements attached to the above bid require that The School Board of Broward County, Florida , be included as an additionally named insured under the General Liability Policy. This information must be sL)ecifically stated on the Certificate of Insurance submitted by your insurance agent in order for the Certificate to be acceptable. The above bid number must a ear on the certificate submitted. No work can commence on the item(s) accepted on this bid until this Certificate of Insurance form is received and approved, and a written purchase order is released. The completed Certificate of Insurance must be mailed to: RISK MANAGEMENT DEPARTMENT , The School Board of Broward Countv, Florida, 7770 W. Oakland Park Blvd 33351 and fax a copy to the PURCHASING DEPARTMENT AT (754) 321-0534. Attached to this letter of agreement is the request for SBBC Photo Identification Badge(s) for your representative(s). Please refer to Special Condition of the subject bid, the attached information and application form. Sincerely, J Mark Alan Purchasing Agent III cc: Aston A. Henry Jr„ Supervisor, Risk Management Department Bid File Enclosures Transforming Education: One Student at ,4 Time _ Broli,ard Counts Public SchooA !s An Equal OpporturwiVEqual Access Emplopel. Ine JCrIOoi noara of xsrowuiu %.Vuttty, .r►uiiva Purchasing Department Bid No.: 24-052R Board Meeting APRIL 20, 2004 Description: SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY DIDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR AND INSTALLATION — TERM CONTACT For: DISTRICT MAINTENANCE (School/Department) Fund: DEPARTMENT'S OPERATING BUDGET Bids Sent: 41 Bids Rec'd: 5 No Bids: 0 Bid Opening: FEBRUARY 24, 2004 Advertised Date: FEBRUARY 10, 2004 Award Amount: S1,600,000 PER CONTRACT PERIOD POS INGF BID RECOMMENpATION/TABULATI N_ Bid Recommendations and Tabulations will be posted in the Purchasing 3:00 P.M. and will remain posted for 72 hours. Any person Department on MARCH 9, 2004 desiring to protest the Bid Recommendation/Tabulation shall file, in writing, a notice of protest within 72 hours after the time posted as stated herein, and shall file a formal written protest within ten days after filing the notice of protest. Saturdays, Sundays and legal holidays shall be excluded in the est computation of the 72-hour time period. Fib), Florida Sshall tatutes, states that "The oat the office of the tor of Purchasing, 7720 rmal written protest shall s at Oakland particularitythehe facts uite and323, law Sunrise, Florida 33351. Section 120.57(3)(b), upon which the protest is based." RECOMMENDATION/TABULATION ITEM(S) AWARDED * FLORIDA ELECTRIC CONTRACTING SERVICE, INC. PRIMARY: ITEM 1 (AFRICAN AMERICAN M/WBE: FT. LAUDERDALE, FL) HORSEPOWER ELECTRIC, INC. 1ST ALTERNATE: ITEM I DAVCO ELECTRICAL CONTRACTORS, CORP. 2ND ALTERNATE: ITEM 1 * CERTIFIED M/WBE VENDOR IN ORDER TO MEET THE NEEDS OF THE SCHOOL SYSTEM AND IN THE BEST INTEREST OF THE SCHOOL BOARD, THE ABOVE ITEM AWARDEDIS RECOMMENDED TO BE BOARDS PRIMAARY VENDOR.IF THED LOW BIDDTO THE ER IS BIDDERERS LISTED. THE LOW UNABLE TO ET THE BIDREQUIREMENTS, THEN THE NEXT BIDDER WILL BE UTILIZED. CONTRACT PERIOD: MAY 1, 2004 THROUGH JUNE 30, 2006. By: (Buyer/Purchasing Agent) Date: 03/09/04 9/8/00 Broward County Public Schools is An Equal Opportunity Employer Y The School Board of, Broward County, Florida PURCHASING DEPARTMENT 7720 West Oakland Park Boulevard, Suite 323 Sunrise, Florida 33351-6704 754-321-0505 DUE DATE (Bids due at 2:00 p.m.): FEBRUARY 18, 2004 Bids must be submitted to the Purchasing Department and received on or before 2:00 p.m. on the date due. Bids may not be withdrawn for 60 days after due date. INVITATION TO BID (IT13) RELEASE DATE: PURCHASING AGENT: DECEMBER 18, 2003 Mark Alan 754-321-0507 BID TITLE: SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR AND INSTALLATION ITS NO.: 24.052R SECTION 1, Bidder Acknowledgement IN ACCORDANCE WITH GENERAL CONDITION 1, THIS SECTION MUST BE COMPLETED IN ITS ENTIRETY INCLUDING THE SIGNATURE OF AN AUTHORIZED REPRESENTATIVE WHERE INDICATED BELOW. Bidder Name: FPurch—ase�O:rdr Address: If Purchase Orders are to be mailed to ;Florida Electric Contracting Service, Inc,s n as stated on left, lease com fete section below. Address: ddress: 1445 SW 21st Avenue City: Port Lauderdale FL Zip Code: 33312-3109 Telepphone Number ON) 587-676— Toll Free Number. none Fax Number. 954 321--0355 Internet Web Site: none Intemet E-Mail Address: dou s@flaelectric.com Federal Tax Identification Number. 65-1122012 1 certify that this bid is made without prior understanding, agreement or connection with any corporation, firm or person submitting a bid for the same materials, supplies, or equipment and is in all respects fair and without collusion or fraud. I certify acceptance of this bid's terms, conditions, specifications, attachments and addendum, I certify that I am authorized to sign this bid for the bidder. I agree that this bid cannot be withdrawn within 60 days from date due. City: State: Zip Code: Contact: Telephone Number, Toll Free Number Fax Number - Internet E-Mail Address: a ynar�7or Autnorrzej Representative (Manual) Sheryl C. Suragdeen Name of Authorized Representative (Typed or Printed) President Title SECTION 2, Submittal Requirements SUBMITTAL REQUIREMENTS: In order to assure that your bid is in compliance with bid requirements, please verify that the submittals indicated by the ® below have been submitted. ❑ Bid Bond Special Condition P ❑ Descriptive Literature ® Licenses ❑ Material Safety Data Sheets ❑ Manufacturers Authorization Special Condition _ ❑ References Special Condition 1 ❑ Bidder Special Condition Special Condition _ Special Condition Questionnaire Special Condition El Other Special Condition Note: If your firm wishes to not submit a bid in response to the ITS, please complete and return, via mail or fax, the Statement of No Bid attached as the last page of this ITS. Form 3270D Broward County Public Schools Is An Equal Opportunity/Equal Access Employer Revised 7/15/2003 Page 1 -— THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA --- ;720 wF.ST OAKL.AND PARK BOULEVARD, SUITE: 32.3 - SUNRISE. FI,ORIDA 33351-6704 -TF1. 754.321.0505 DONNIF. CARTER SCHOOL BOARD Dirrctor of Purchasing Chci. CAROLE L..AYDREK'S I7cr 0-nrr STF.PHANIF. ARMA KILAFr, ESQ S. BUDNI February 13, 2004 DARILA I.- CARTER ADDENDUM NO.2 9EVERLI'A.GALLAGHER DR. R00F7tT 0, PARK, Bid 24-052R nt4,Rn' RU9tNSTE1N LOis K'Fa ,ER Security and Sport Lighting Systems, Survey Identification, 8EN,.A.%JN'I WILLWas Preventive Maintenance, Repair and Installation DR. FRANK IILI. Skpennfrndml OJ SthaoB CALLED FOR 2:00 P.M., FEBRUARY 18, 2004 TO: ALL BIDDERS Amend the above referenced Bid in the following particulars only: 1. Delete Pages 8,11, 24 and 27 of 31 Pages. Delete Attachment "A". Insert Pages 8, 11, 24 and 27 of 31 Pages. —REVISED.- insert Attachment "A" —REVISED.- 2. The bid opening date has been changed to February 24, 2004. Bids must be received in the Purchasing Department on or before 2:00 p.m. on February 24, 2004. 3. The posting date of the bid has been changed to March 9, 2004. 4. Questions on the following two pages, were received in accordance with Special Condition 6, INFORMATION. Answers, as stated herein, shall be incorporated as part of the bid documents. 5. It is required that receipt of this addendum be acknowledged by executing it and attaching the entire addendum to your bid or, if bid has already been submitted, return it in a separate envelope in time for bid opening. No bid will be considered unless this addendum is completed, executed and the addendum returned. Please indicate bid number and opening date on the envelope. Sincerely, Mark Alan Purchasing Agent III RECEIPT OF ADDENDUM ACKNOWLEDGED: SIGNATURE OF AUTHORIZED REPRESENTATIVE �i/,' ; I����-� COMPANY NAME Florida Electric Contracting Service, Inc. COMPANY ADDRESS 1445 S. W. 21st Ave Ft Lauderdale, FL 33312 _ Trnnxjorming Education One Student at A Time Broweird C'olrnt)• Public Schools Is An Equal Opportuntry/Equal access Empluyer Bid No. 24-052R Page 11 of 31 Pages The School Board of Broward County, Florida -REVISED - SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR AND INSTALLATION 1141,119. A. 1000 each B. 500 each C. 10,000 hours D. 10,000 hours E. 1,000 hours F. 3,500 hours G. 300 hours H. 1,200 hours I. 1,000 hours J. 1,300 hours K. 1,200 hours SECTION 5, BID SUMMARY SHEET (TO BE AWARDED AS A GROUPI SURVEY IDENTIFICATION ONLY for poles up to 50 feet high (Please see Attachment "A") SURVEY IDENTIFICATION ONLY for poles greater than 50 feet high (Please see Attachment "A'I JOURNEYMAN ELECTRICIAN, houq labor rate ELECTRICIAN'S HELPER, hourly labor rate EQUIPMENT RENTALS WITH OPERATORS, per hour, for all of the following equipment, to include any required operators and transportation to the sites, as required for projects and the Bid Specifications: 100-foot bucket truck 65-foot bucket truck 30-foot, 2-man platform lift Auger with pole setter, 9-foot digging depth with up to 24-inch diameter Auger with pole setter 15-foot digging depth with up to UNIT PRICE TOTAL COST $ 25.00 /hr $ 25,000.00 $50.00 /hr $ 25,000.00 $ 38.50 1hr $385,000.00 $ 32.00 /hr $320,000.00 $ 85.00 /hr $ 85,000.00 $75.00 /hr $262,500.00 $40.00 /hr $ 12,000.00 $ 5.00 /hr $ 6,000.00 60-inch diameter $ 75 - 00 hr $ 75 , 000 - 00 Trencher with line layer $ 5.00 /hr $ 6,500.00 Trencher with 5-foot digging depth and rock chain $ 40.00 mr $ 48,000.00 TOTAL BID ITEM 1 (A — K inclusive) ...................... .....$1, 250, 000.00 VENDOR NAME: Florida Electric Contracting Service, Inc. MNIr Bid No.24-052R Page 12 of 31 Pages The School Board of Broward County, Florida SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR AND INSTALLATION SECTION 5, BID SUMMARY SHEET ADDITIONAL REQUIRED INFORMATION FOR HOURLY LABOR RATES OVERTIME: Journeyman Electrician $57-75 /hr Electrician's Helper $48.00 /hr Rental Equipment Operator $48.00 /hr Bidder must state the times when overtime hourly rates apply other than normal SBBC working hours of 8 am to 5 pm, Monday through Friday: our normal working hours are 7.-00 AM to 3: 30 PM (with 1/2 hours for lunch) M nday thrQuP12 Friday, Outside of these hours Overtime rates apply with the exception of Holidays, which are billed at the rates below WEEKEND: Journeyman Electrician $57-75 /hr Electrician's Helper $48.00 /hr Rental Equipment Operator $48.00 /hr Weekend labor rates will apply all day on Saturdays and Sundays only. HOLIDAY: Journeyman Electrician 177.00 /hr Electrician's Helper $64.00 /hr Rental Equipment Operator $64.00 /hr Bidder must attach a list of holidays observed that qualify for holiday labor rates. EMERGENCY CALL-BACK: In accordance with rate structures above Journeyman Electrician see above /hr Electrician's Helper Rental Equipment Operator see above /hr see above /hr Bidder must state the minimum number of hours necessary for compensation (may not exceed 4 hours for any period on the clock, any day, any time.) 2 hr(s) Vendors shall provide quality equipment, experienced operators, transport capabilities and all other appropriate items to ensure maximum performance of equipment. Payment of the rental due to equipment failure will be pro -rated to the timeframe when the equipment rented was used prior to failure, dependent upon the total equipment cost of item rented for the original timeframe requested. VENDOR NAME: Florida Electric contracting Service, Inc. MA.Ar FLORIDA ELECTRIC CONTRACTING SERVICE INC. p 1445 S.W. 21 ST AVENUE • FT. LAUDERDALE. FLA. 33312 • BUSINESS PHONE (954) 587-6760 FAX (954) 321-0355 p • COMMERCIAL a • INDUSTRIAL p • PARKING LOT LIGHTING O SUPPLEMENT TO PAGE 12 Bid No. 24-025R HOLIDAYS OBSERVED BY OUR COMPANY THAT QUALIFY FOR HOLIDAY LABOR RATES MEMORIAL DAY INDEPENDENCE DAY LABOR DAY THANKSGIVING DAY AFTER THANKSGIVING (THIS DONE IN EXCHANGE FOR VETERANS DAY) CHRISTMAS DAY NEW YEARS DAY - Bid No. 24-052R Page 13 of 31 Pages The School Board of Broward County, Florida SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR AND INSTALLATION SECTION 5, BID SUMMARY SHEET „(Continued) OTHER ADDITIONAL INFORMATION (Continued) Electrical supplies used MAY be purchased under this contract on a strictly COST-PLUS arrangement only, under the terms indicated in General Bid Specification 4. Documentation of vendor cost must be provided with written estimates if the District Maintenance Department elects to have vendor replace any type of electrical materials necessary to complete a scheduled work project in a timely manner. The cost-plus mark-up for these materials cannot exceed the percentage indicated. Installation of one 2-inch HDPE conduit underground/under foot pavement by directional bore method. Installation of one 3-inch HDPE conduit underground/under foot pavement by directional bore method. Installation of one 4-inch HDPE conduit underground/under foot pavement by directional bore method. 28 % $18. 75 per VF * 122.50 per LIF * 28.75 per L/F * * Directional bore installations less than 300 feet will have a $300.00 Set --up Fee NOTE TO BIDDER: Review General Condition 48 prior to completing and mailing this bid. Bidder's MIWBE Certification Number: (MBE) 17007W-3818-01 (BIC) Agency Issuing This Number: School Board of Broward County, Florida NO YES ❑ Bidder is not a certified MMBE, but has included a plan to show how it will incorporate at least five percent MMBE participation in any award received as a result of this bid. VENDOR NAME: Florida Electric Contracting Service, Inc. MA/Ir Bid No. 24-052R Page 14 of 31 Pages The School Board of Broward County, Florida SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR AND INSTALLATION OTHER ADDITIONAL INFORMATION Continued Bidder to state additional HOURLY RATES for other than listed equipment (including operators and transportation) available for this contract. If you need to use additional sheets, please include the bid number and the name of your company on each sheet. EQUIPMENT HOURLY RATE General Service Truck (including Journeyman Electrician) $48.50 85-foot Bucket Truck $80.00 9-ton Crane (telescopic w/pin-on bucket 100 ft reach) $85.00 25-ton Crane $110.00 40-ton Crane $143.00 70-ton Crane $182.00 120-ton Crane $3,480 per DAY (1 day min.) Texoma 500-30 Auger Truck up to 5' bit, 30' digging depth $85.00 Texoma Taurus Auger Truck, 3-6' diameter bit, 52' digging depth $220.00 Gel Pumping Truck (required for setting large poles) $65.00 Backhoe $55.00 Skid Loader $55.00 Heavy Transport Truck $90.00 Missile Boring (up to 2" conduit; up to 50 feet) $20.80 per foot Disposal Fees: Concrete Poles $60.00 per ton Wood poles w/creosote $65.00 per ton OTHER SERVICES Electrical Engineering $100.00 per hour Bid No. 24-052R Page 15 of 31 Pages ,The School Board of Broward County, Florida SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR AND INSTALLATION OTHER ADDITIONAL INFORMATION (Continued) COMPANY REPRESENTATIVE: (See Special Condition 9) Florida Electric Contracting Service, Inc. Kevin J. Nuss Company Name Company Representative 1445 SW 21st Avenue Street Address Fort Lauderdale, FL 33312 City, State and Zip office: (954) 587-6760 OR Cell: (954) 275-3239 Phone Number (954) 321-0355 Fax Number none LmVToll-Free Phone Number keyinn@flaelectric.com E-Mail Address VENDOR NAME: Florida Electric Contracting Service, Inc. MMr — L zo X i1M1 4%MIAN 4 VC• L. uQ,r.L`, G•7J LYI" r&%v...w—a_w .— 4' 4__+ —� .• ELECTRICAL CONTRACTORS LICENSING BOARD SEQ#L02081203417 -------- DATEBATCH NUMBER WNa The ELECTRICAL CONTRACTOR Named below HAS REGISTERED Under the provisions of Chapter 489 FS. Expiration date: AUG 31, 2004 :- (INDIVIDUAL MUST MEET ALL LOCAL -LICENSING REQUIREMENTS PRIOR TO CONTRACTING IN ANY_ AREA).' NUSS, KEVIN JOSEPH ` FLORIDA ELECTRIC CONTRACTING SERVICE INC 3011 SW 47 ST FT LAUDERDALE FL 33312 GOVERNOR DISPLAY AS RtQUIRED BY LAW KIM SECRETARYEYER F F:O N 1, �21. -19: 5` Board of County Commiealoners,' l3ro rd.Cwln y Florida — - •q BROWARD COUNTY OCCUWIPN#L LICENSE TAX RENEW ON OR BEFORE ■ ,ORM NO FOR PERIOD OCTOBER 1, 2003-THRU SERTEMBER 30, •2004 =;, # SEPTEMBER 30, 2003 401-2$0/AC 25-061 PENALTIES IF PAID 6 RENEWAL ❑ TRANSFER SEC # 1.8 / 181 T�!?t,: ..., ..27.00 OCT. �109G. NOV.--a59s..,,,f BAC[C fAX DEiC.: 2oX " Affer DEC- 31 - 254 6 NEW DATE BUSINESS OPENED 07 J 13 / 01 y PENALTY ' Plus Tax Collection Fee of up to $25.D '.. Based on Cost of License B Paid STATE OR COUNTY CERT/REG 0 TRANSFER' :' On or After November 30, 2003;,,,if Business Lome llon Address:eME r^` f7 7 ?O ACCOUNT NUMBER :,.,--: 7.00 DANIA BUSINESS PHONE: (954 ) L;75 = "� Fl�!1EIECTR•IC CONT�ACTTNG Nb55'� 4EQ1N -J/DUAL THIS LICENSE MUST BE CONSPICUOUSLY DISPLAYED XK'Q►�o!$i%' 51 r . ' " rvr`' . �x� TO PUBLIC VIEW AT THE LOCATION ADDRESS ABOVE: 3s: ; 4RDALE.fl-AA r.. y ) s ,L a ' OF LICENSE -TAX PAID co BfVVARD_ �COUNTI!_ELECT �j E?.UR13 FIRE ALFth:G7 .. BROWARD COUNTY- REVENUE COLLECTOR . ..:� " 115 S. Andrews Avenue, Governmental Center Annex �003 ���2004 ;.` . ��^ E , IONS ON BACK OF LASL O FORT LAUDERDALE, FL 33301 PAYMENT RECEIVED AS VAI:IDAED ABOVE •TSEE INSTUCT R 2700 0000001810001949 1001 .0 ----.---...<---- .. -.- -- ---- ----- ------.-_------- -.--.---.-.--. ` CITY OF FORT LAUDERDALE - � PRESORTED LICENSE p>'D FIRST CLASS MAIL 2003-2004 w U.S. POSTAGE NAME OF BUSINESS FLORIDA ELECTRIC CONTRACTING PAID 1 OZ. LOCATION 1445 SW 21 AV FL PERMIT NO. 401 IS HEREBY LICENSED TO ENGAGE IN BUSINESS, OCCUPATION OR PROFESSION PRESORTED 06608 ELECTRICAL CDNTRACTOR FIRST CLASS MAIL LICENSE NUMBER r 14Q6A064 , TOTAL FEE PAID $150.00 THIS LICENSE ISSUED FOR THE PERIOD COMMENCING OCTOBER 1ST AND ENDING; SEPTEMBER 30TH OF THE YEARS SHOWN ABOVE NOTICE --- LICENSES MUST BE TRANSFERRED WHEN BUSINESS IS SOLD OR MOVED. (PLEASE SEE BACK OF THIS FORM.) FLORIDA ELECTRIC CONTRACTING SERVICE INC 1445 SW 21 AVE FORT LAUDERDALE FL 33312 I7:�1:::iIi:I:I:iii�iiiii itliiiliililliill /Ili llll llllll �rl lr� POST THIS LICENSE IN A CONSPICUOUS PLACE >.wrAdf THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA PURCHASING DEPARTMENT MINORITY/WOMEN BUSINESS ENTERPRISE DIVISION Tis certifies that Florida Electric Contracting Service, Incorporated has successfully met the requirements for certification established by the School Board of Broward County, Florida Minority/Women Business Enterprise Division as a (an) African -American November 30, 2003 Effective Date November 29, 2005 Expiration Date (MBE) 7007-3818-01(BIC) Certification Nuffb5r Laida Himano Special A ignment, M/WBE Coordinator --- "6r THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA Via �— 7720 WI;S7 OAKLAND PARK BOL LEN ARD. StTI F 323 • SL'NRISr. rLORID.A 33351fi704 • IV L 754-321-0505 DONNIE CARTER SCHOOL. BOARD Di, vcio, of Purthusin,q t-hni• CAROLL L %vDRE%%F 1 ���<I,•t�. NI FPHANIF. ARMA KRAFI. FrQ February 13, 2004 11•DIES lit DOCK ADDENDUM NO.2 DARI A, I ARIFR BL\ZR41• •\ GAL.L.AOICR Bid 24-052R MAR,, RL M-N\ , LI\ Security and Sport Lighting Systems, Survey Identification, L I NF:\I 1•.R , uILLI ANTS Preventive Maintenance, Repair and Installation DR. FRANK Ill 1 CALLED FOR 2:00 P.M., FEBRUARY 18, 2004 "I ...... jen',r,;,°�•\h^�., TO: ALL BIDDERS Amend the above referenced Bid in the following particulars only: 1. Delete Pages 8, 11, 24 and 27 of 31 Pages. Delete Attachment "A". Insert Pages 8, 11, 24 and 27 of 31 Pages. —REVISED.- Insert Attachment "A" --REVISED.- 2. The bid opening date has been changed to February 24, 2004. Bids must be received in the Purchasing Department on or before 2:00 p.m. on February 24, 2004. 3. The posting date of the bid has been changed to March 9, 2004. 4. Questions on the following two pages, were received in accordance with Special Condition 6, INFORMATION. Answers, as stated herein, shall be incorporated as part of the bid documents. 5. It is required that receipt of this addendum be acknowledged by executing it and attaching the entire addendum to your bid or, if bid has already been submitted, return it in a separate envelope in time for bid opening. No bid will be considered unless this addendum is completed, executed and the addendum returned. Please indicate bid number and opening date on the envelope. Sincerely, Mark Alan Purchasing Agent III RECEIPT OF ADDENDUM ACKNOWLEDGED: SIGNATURE OF AUTHORIZED REPRESENTATIVE COMPANY NAME COMPANY ADDRESS Trnnmlirrming Edw(won One Student tr,A Trmr• — Birmiu d C'ownt Pthhe Schoul� h .dn Eyatl OPnarnnrir,nF.yuul ,access Emplorcv' UESTION #1: On [Page] 11 of 31, Items 1 A and 1 B, please identify what the hourly rate is representative of. Is it to include all equipment and labor that is needed to perform an accurate survey called for in sample Attachment "A?" The reason I ask this is that on the survey form there are some questions asked which require some form of a lift truck. Obviously, Item 1 E. 1 F and 1 G ask for hourly rates for a lift. ANSWER TO QUESTION #1: The hourly rate must include all the specifications listed in General Bid Specification 4 on Page 16 of 31 and Attachment "A" —REVISED,- included with this document. QUESTION #2: On Page 24 of 31 Pages. [Grounding Specification] no. 2, please verify resistance to group no to exceed 5 ohms. The NEC states 25 ohms. ANSWER TO QUESTION #2: A corrected Grounding Specification no. 2 can be found on Page 24 of 31 Pages —REVISED. - QUESTION #3, Sample Attachment "A", Section 2, Item 7 indicated poles are to have Ouazite box with steel traffic cover. Sample Attachment 'B" requires a Quazite box with a polymer cover. Which is to be quoted for contract pricing and, are the Quazite-brand materials the only type of pull box allowed? ANSWER TO QUESTION #3: Please see Page 11 of 31 Pages —REVISED- and Attachment "A" --REVISED: The details as listed in Attachment "B" is the correct description and the only pull box allowed with SBBC-owned poles. Please see In addition, please take particular note of the caveat in General Bid Specification no. 1 on Page 16 of 31 Pages and the revised Page 27 of 31 Pages, included with this document. QUESTION #4: For Bid Items 1 A and 1 B, what is to be included in the cost? ANSWER TO QUESTION #4: Please see General Bid Specification 4 and Attachment "A" -REVISED. - QUESTION #5: Can a supplier of lamps bid only on lamps [themselves] or join with a partnering entity? ANSWER TO QUESTION #5: The bid specifications are written for performance by State of Florida -licensed and/or Florida County -registered contractors at an hourly labor rate. General Bid Specification no. 5 states that additional electrical supplies and materials, including lamps, MAY be provided by the SBBC District Maintenance Department OR the awardee(s) at the option of the District Maintenance Supervisor assigned. You are welcome to contact any of the awardee(s) to develop a business relationship. QUESTION #6: Can a list of specific lamps be provided or, can SBBC provide a list of lamps currently in use for this purpose? ANSWER TO QUESTION #6: Not at this time. The survey identification portion of the contract, when implemented, will be assist SBBC in obtaining the data necessary to hopefully begin building such a list in the future. Bid No.24-052R Page 8 of 31 Pages he School Board of Broward County, Florida REVISED- - SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR AND INSTALLATION SECTION 4 SPECIAL CONDITIONS Continued PARTICIPATING BROWARD C -OPERATIVE PURCHASING GROUP MEMBERS: The following is a listing of the participating governments and agencies that have committed their annual volume for products awarded through this contract: ➢ Broward Community College i Broward County Board of Commissioners ➢ City of Coconut Creek ➢ City of Coral Springs ➢ City of Fort Lauderdale y City of Hollywood ➢ City of Margate 9 City of North Miami Beach ➢ City of Pompano Beach ➢ City of Tamarac ➢ The School Board of Broward County, Florida INFORMATION: Any questions by prospective bidders concerning this Invitation to Bid should be addressed to Mr. Mark Alan, Purchasing Agent, Purchasing Department, 754-321-0507 or email at marLalan@browardschools.com who is authorized only to direct the attention of prospective bidders to various portions of the Bid so they may read and interpret such for themselves. Neither Mr. Alan nor any employee of SBBC is authorized to interpret any portion of the Bid or give information as to the requirements of the Bid in addition to that contained in the written Bid Document. Questions should be submitted in accordance with General Condition 6. Interpretations of the Bid or additional information as to its requirements, where necessary, shall be communicated to bidders only by written addendum. Any verbal or written information, which is obtained other than, by information in this ITB document or by Addenda, shall not be binding on SBBC. CONTRACT EXTENSION: The purpose of this bid is to establish a contract, at firm unit prices, for the purchase of estimated requirements for the items listed. The term of the bid shall be for 26 months, and may, by mutual agreement between SBBC and the awardee, upon final School Board approval, be extended for two additional one year periods and, if needed, 180 days beyond the expiration date of the final renewal period. The Board, through its Purchasing Department, will, if considering to extend, request a letter of intent to extend from each awardee, prior to ll when recommend the end School Boardhe t All pract nces shall be firm foriod, The t he'ter�m ofthecontract. a Awardee(s) agree ion to tbeen acted his conditionbon y by the Sc signing their bid. o N� TIC The quantities listed on the Bid Summary Sheet are estimated quantities to be ordered throughout the contract period for each item and are not a guarantee. Actual quantities ordered throughout the contract period may be greater or lesser than the bid estimates and shall be furnished at the fixed contract price. Purchases will be requested as needed throughout the contract period. VENDOR NAME: MA/Ir Bid No. 24-052R The School Board of Broward County, Florida. Page 11 of 31 Pages -REVISED - SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR AND INSTALLATION ITEM 1: A. 1000 each B. 500 each C. 10,000 hours D. 10,000 hours E. 1,000 hours F. 3,500 hours G. 300 hours H. 1,200 hours I. 1,000 hours J. 1,300 hours K. 1,200 hours VENDOR NAME: MA/Ir SECTION 5 BID SUMMARY SHEET UNIT PRICE TOTAL COST 0 BE AWARDED AS A GROUP SURVEY IDENTIFICATION ONLY for poles up to 50 feet high (Please see Attachment "A") $ /hr $ SURVEY IDENTIFICATION ONLY for poles greater than 50 feet high (Please see Attachment "A") $ /hr $ JOURNEYMAN ELECTRICIAN, hourly labor rate $ /hr $ ELECTRICIAN'S HELPER, hourly labor rate $ /hr $ EQUIPMENT RENTALS WITH OPERATORS, per hour, for all of the following equipment, to include any required operators and transportation to the sites, as required for projects and the Bid Specifications: 100-foot bucket truck $ /hr $ 65-foot bucket truck $ /hr $ 30-foot, 2-man platform lift $ /hr $ Auger with pole setter, 9-foot digging depth with up to 24-inch diameter $ /hr $ Auger with pole setter, 15-foot digging depth with up to 60-inch diameter $ hr $ Trencher with line layer $ /hr $ Trencher with 5-foot digging depth and rock chain $ /hr $ TOTAL BID ITEM 1 (A — K inclusive) Bid No. 24-052R Page 24 of 31 Pages The School Board of Broward County, Florida REVISED SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR AND INSTALLATION SECTION 6 BID SPECIFICATION5 Continued INSTALLATION (Continued) 10. Upon completion of the luminaire projects, turn on lighting for a continuous 48-hour period in order to observe, replace any burned -out lamps, defective ballasts, fuses and related material. GROUNDING Install complete grounding system in accordance with NEC 250, 2. Measure ground grid resistance with earth test megger and install additional ground rods and conductors as required until resistance to ground does not exceed 5 ohms. 3. Ground bus shall be a minimum of 4 x 1/4 inch copper, mounted on insulating standoff, complete with lugs for connecting grounding cables. 4. Ground rods shall be copper clad steel, 3/4 inch in diameter x 10 feet long, minimum. 5. Supplement the grounded neutral of the secondary distribution system by an equipment grounding system. Arrange the equipment grounding system so that all non -current carrying items in close proximity with electrical circuits are maintained continuously at ground potential and provided with a low impedance path for ground fault currents. The system must comply with the NEC 250, modified as indicated and/or specified. 6. The basic grounding system shall utilize the reinforcing bars in the footings of the building supplemented by ground rods and a connection to a cold water pipe where required to meet the test requirements specified. Provide, in conduit, a green insulated copper ground conductor as required to the main metallic water service entrance and connect to the supply side of same by means of ground clamps with the conduit: bonded to the ground conductor at each end. 8. Low voltage system neutrals shall be grounded at the related transformers to the feeder ground and to the nearest cold water line all in accordance with NEC. 9. Ground conductors, connections and straps must be provided in accordance with NEC. a) Equipment grounding conductors must be provided with green insulation, the same type as the associated phase conductors, but not exceeding 600V. b) The related feeder grounding conductors are to be connected to the grounding bar with compression indent -type connectors or as specified. 10. A feeder serving several panel boards must be provided with a continuous grounding conductor which is connected to each related cabinet grounding bar. VENDOR NAME: MMr Bid No. 24-052R - Page 27 of 31 Pages I he School Board of Broward County Florida -REVISED- SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR AND INSTALLATION SECTION 6 BID SPECIFICATIONS Continued PROJECT PROPOSALS The following proposed project is strictly an outline of the installation work that MAY be envisioned under this contract. Funding and the particular details, specifications and scope for this proposed project or any other project during the term of this contract may be amended, changed or deleted at the sole discretion of the Co-operative agency. Agencies are NOT required to use this contract as their sole source of awardee(s) to perform this type of work. a) Location: City of Tamarac b) Facility: Tamarac Park, 7501 North University Drive c) Outline of scope: Replacement of 13 each, 85-foot poles and 92 each, 15DOW lamps. Awardee will be required to remove existing poles and wiring. a) Location: b) Facility: c) Outline of scope: VENDOR NAME: MA/Ir Broward County Department of Parks and Recreation Tradewinds Park, 3600 West Sample Road, Coconut Creek, FL Replacement of all existing lighting within the Park REVISED- SAMPLEATTACHMENT A DISTRICT MAINTENANCE DEPARTMENT DISTRICT ELECTRIC EXTERIOR SECURITY AND SPORTS LIGHTING PREVENTIVE MAINTENANCE AND SURVEY IDENTIFICATION FORM Reports generated will be provided in electronic format on CD-ROM SECTION 1: FACILITY NAME AND LOCATION: MAINTENANCE AREA: NORTH ❑ CENTRAL ❑ SOUTH ❑ STENCILED COLOR CODE: GREEN ❑ RED ❑ BLUE ❑ LOCATION No: POLE No: Pole numbering accomplished clockwise from front of school. POLE TYPE: ALUMINUM ❑ CONCRETE ❑ OTHER ❑ POLE HEIGHT: ft VOLTAGE: V LAMP WATTAGE: W FIXTURE TYPE: High Pressure Sodium ❑ Metal Halide ❑ OTHER ❑ NUMBER OF FIXTURES: BULL HORN: BRACKET: LIGHT USAGE: SECURITY ❑ PARKING ❑ SPORTS ❑ SECTION 2: Please check off from the following list after each individual item is inspected and verified for compliance. ❑ 1. Check physical condition of light pole, base, hand hole cover and base fasteners. ❑ 2. Check the power feed to the fuse. Feed from panel , Circuit No. ❑ 3. Check the fuses and fuse holders and size. Fuse size ❑ q. Check for proper grounding of pole circuit, Quazite Box and all metal parts. ❑ 5. Check physical condition of fixture, wiring within the pole and arm. ❑ 6. Check physical condition of fixture lenses. ❑ 7. Check to see if pole has Quazite Box with bolt -down polymer concrete cover. ■ -REVISED-SAM LEATTACHMENT A DISTRICT MAINTENANCE DEPARTMENT DISTRICT ELECTRIC EXTERIOR SECURITY AND SPORTS LIGHTING PREVENTIVE MAINTENANCE AND SURVEY IDENTIFICATION FORM (continued) Check that the no. 6 AWG lightning bond wire from pole is connected to 3/4-inch x 10-foot copper -clad ground rod and copper lug on steel cover of Ouazite Box. Check that all splices in the Duazite Box are sealed with approved sealing packs. Approved brand; 3M Scotch Lock 3570. Check current feed to fixture to detect possible wiring problems inside the pole, arm and fixture, Check lamp condition. Measure amperage and ensure that it is within specifications. Amperage of pole: NOTES: Deficiencies found: Corrective Actions Needed: Awardee: Representative Name: (Please print) Representative Signature: Date: TR 10553E%HIBIT 113" 1 rida EXectr' ntr cti Se vice Inc. 1445 SW 2I'` Ave., Ft. Lauderdale, FL 333I2 (9S4) 587-6760 (954) 31I-0355 fax August 9, 2004 City of Tamarac Parks and Recreation 7525 NW 88'h Avenue Tamarac, FL 33321 Phone: (954) 724-1288 Fax: (954) 724-1395 Re: t tia re la,ei wentat Ta arac Zark Mr. Lance Moll, Florida Electric Contracting Service, Inc. respectfully submits the following pricesto provide all necessary labor and equipment to replace the existing sports lighting system at Tamarac Park with a City supplied Qualite Sports Lighting System. The work will consist of the removal and disposing of all existing concrete sports light poles and fixtures, Installation of 13 new round spun concrete poles with 96 fixtures including remote mounted ballast enclosures. We will provide Electrical design drawings for permitting of the new electrical service (permit fees by City), new underground conduit and wiring, pole embedment and foundation calculations shall be part of the City supplied package supplied by Qualite. The City agrees to mark out and locate all underground irrigation conduits and FECS will hand dig around all identified conduits. FECS will notify City personnel in the event there is any known damage to any unmarked irrigation piping_ FECS will remove and dispose of all fixtures or equipment on the existing backstop netting poles and leave them in place to support the existing backstop netting. All trenches shall be left level and raked for the City to re- install sod over the required trenches. The City of Tamarac will be required to provide a chain link enclosure modification to prevent access by the general public to the new electrical service equipment for the new lighting. The not to exceed cost for the above described work is as follows: Dispose of all existing light poles, fixtures and concrete electrical vaults $17,500.00 Electrical Engineering and permit drawings $3,900.00 Installation of new City supplied lighting system $120,900.00 The above are not to exceed costs and will be billed hourly in accordance with our current contract with the School Board of Broward County. If you have any further questions please contact me at (954) 587-6760. Sincerely, Kevin Nus , P. Florida Electric Contracting Service, Inc. L kN1&%WP\CIT YDOC SkYAMAPAC)PIIOPOSAL ITIMN11-►olk S/o•to Q-94'00 City of Tamarac. AGREEMENT BETWEEN THE CITY OF TAMARAC Purchasing and Contracts Division AND FLORIDA ELECTRIC CONT CT NG SERVICE, INC. THIS AGREEMENT is entered into on 2004 between the City of Tamarac, a municipal corporation, with prin . al ffices located at 7525 N.W. 88th Ave., Tamarac, FL 33321 (CITY) and Florida Electric Contracting Service, Inc, a Florida corporation with principal offices located at 1425 SW 21" Avenue, Ft. Lauderdale, FL 33312 (CONTRACTOR) for the purpose of providing installation of a Recreation Lighting System at Tamarac Park, 7501 North University Drive, Tamarac, FL 33321. The parties agree to the following terms and conditions to properly complete the project as specified in The School Board of Broward County Bid #24-052R. 1. In return for valuable consideration in an amount not to exceed One Hundred Forty -Two Thousand, Three Hundred Dollars and no cents ($142,300.00). CONTRACTOR shall comply with the terms and conditions within The School Board of Broward County Bid for "Security and Sport Lighting Systems, Survey Identification, Preventive Maintenance, Repair and Installation" Contract # 24-052R attached hereto as Exhibit A. All terms and conditions of the contract documents set forth in Exhibit A are incorporated herein as if set forth in full, except as modified by the proposal specific to the City of Tamarac as set forth in Exhibit B and incorporated herein as if set forth in full. 2. Upon execution of this Agreement, all references made to The School Board of Broward County Contract # 24-052R in Exhibits A and B shall be interpreted as pertaining to the City of Tamarac, and all terms and conditions of Exhibits A and B shall be deemed as having been implemented for use within the City of Tamarac. It is understood that wherever the words "agency name" or "agency board name" appear, they shall be read as "City of Tamarac" and "City of Tamarac Commissioners." 3. This Agreement and Exhibits A and B constitute the entire Agreement between CITY and CONTRACTOR, Florida Electric Contracting Service, Inc. 4. Any notice, demand, communication, or request required or permitted hereunder shall be in writing and delivered in person or sent by U.S. Certified Mail, U.S. Express Mail, air or ground courier services or by messenger service, addressed to the party for whom it is intended at the following addresses. CITY City Manager City of Tamarac 7525 NW 88th Avenue Tamarac, FL 33321 With a copy to the City Attorney at the same address. CONTRACTOR Florida Electric Contracting Service, Inc. 1445 SW 218t Avenue Ft. Lauderdale, FL 33312 Attn: Sheryl C. Suragdeen, President 1 of 3 City of Tamarac Purchasing and Contracts Division IN WITNESS WHEREOF, the parties have made and executed this Agreement on the respective dates under each signature. CITY OF TAMARAC, signing by and through its Mayor and City Manager, and Florida Electric Contracting Service, Inc., signing by and through its President, duly authorized to execute same. ATTEST: ' f Marion Swenson, CM City Clerk - - / Date CITY OF TAMARAC e chreiber, Mayor Z�0//Y/a Date Jeffrey,LfMilrrdr, City Manager Date /o// �-/of- toloraYand Mitchell S. 1 rA, Date ATTEST: Florida FJoctric Contracting Service Inc. Comp d e N/A Z' (Corporate Secretary) g ure of sident N/A Corporate Secy. She 1 C. Sura dean Type/P ' t Name of President ,� ao ate Page 2 of 3 CORPORATE ACKNOWLEDGEMENT STATE OF FLORIDA: 6� COUNTY OF_G�e_ I HEREBY CERTIFY that on this day, before me, an Officer duly authorized in the State aforesaid and in the County aforesaid to take acknowledgments, personally appeared Sheryl C. Suragdeen, President of Florida Electric Contracting Service, Inc., a Florida Corporation, to me known to be the person(s) described in and who executed the foregoing instrument and acknowledged before me that he/she executed the same. WITNESS my hand and official seal this Q& day of , 2004. (K' j 14a ure of Notary Public `"ya of Florida at Large Print, Type or Stamp Name of Notary Public Personally known to me or ❑ Produced Identification Type of I.D. Produced ❑ DID take an oath or ❑ DID NOT take an oath. FXHIRIT A. SOUTHEAST FLORIDA GOVERNMENTAL PURCHASING CO-OPERATIVE GROUP CO-OPERATIVE BID AGENCY SURVEY Lead Agency for this ITB: The School Board of Broward County, Florida 7720 West Oakland Park Boulevard, Suite 323 Sunrise, FL 33351-6704 Tel: (754) 321-0507 FAX: (754) 321-0534 Date: March 19, 2004 To: All Participating Co --operative Member Agencies From: Mark Alan, Purchasing Agent III The School Board of Broward County, Florida Re: Co-operative Bid for Security and Sport Lighting Systems, Survey Identification, Preventive Maintenance, Repair and Installation (SBBC Bid 24-052R) The above -referenced contract will be awarded by the School Board of Broward County, Florida on April 20, 2004. It is effective for the initial period of May 1, 2004 through April 30, 2006. Enclosed are the following documents in one .pdf file for your reference: Award Letters Recommendation► Notice Bid Tabulation Sheet Bid Responses Signed Copies of Addendum 2 Vendor Pricing, Contact Information and Licenses Blank Copy of the Invitation to Bid with blank Addenda 1 and 2 If you have any questions, please call me at (754) 321-0507. Thank you. THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA 7720 WEST OAKLAND PARK BOULEVARD. SUITE 323 • SUNRISE. FLORIDA 33351-6704 • TEL 754-321-0505 DONNIE CARTER SCHOOL BOARD 1)ireclor o/'Purchasing April 20, 2004 Chun C:\ROf.F.I...ANDRF.R'S Vice Chan STEPHANIE .ARMA KRAFT. F.SQ Florida Electric Contracting Service, Inc. 1445 SW 21,I Avenue Ft. Lauderdale FL 33312 JUDIE S. RUDNIC K D.ARLA L. CARTER BEVERI.Y A. GAl.l.AGHFR DR. ROBERT D. PARES MARTY RUBINSI'EIN LOIS \\'FXLER BF.N.IAMIN J. 11'II I.IAMS DR. FRANK 'I ILL Snpeiinrendenrof Schools Subject: LETTER OF AWARD/CERTIFICATE OF INSURANCE Bid Number: 24-052R Description: Security and Sport Lighting Systems, Survey Identification, Preventive Maintenance, Repair and Installation Term Contract: May 1, 2004 through June 30, 2006 The School Board of Brovvard County, Florida has accepted your bid for Primary: Item 1 subject to compliance with subject bid specifications, terms and conditions, all pertinent laws of the State of Florida, and instructions as determined by the Attorney for the School Board, The School Board of Broward County, Florida reserves the right to terminate this contract at any time and for any reason upon giving thirty (30) days prior written notice. Your Certificate of Insurance form and Indemnification Clause where applicable must be on file in the office of Risk Management Department within fifteen (15) days of this notification. It is important that you notify your insurance agent for general liability insurance that the insurance requirements attached to the above bid require that The School Board of Broward County, Florida , be included as an additionally named insured under the General Liability Policy. ec icalIV stated on the Certificate of Insurance submitted by your insurance agent in order for the Certificate to be acceptable. The above bid number must appear on the certificate submitted. No work can commence on the item(s) accepted on this bid until this Certificate of insurance form is received and approved, and a written purchase order is released. The completed Certificate of Insurance must be mailed to: RISK MANAGEMENT DEPARTMENT , The School Board of Broward Count,, Florida, 7770 W. Oakland Park Blvd 33351 and fax a copy to the PURCHASING DEPARTMENT AT (754) 321-0534. Attached to this letter of agreement is the request for SBBC Photo identification Badge(s) for your representative(s). Please refer to Special Condition of the subject bid, the attached information and application form. Sincerely, J Mark Alan Purchasing Agent III cc: Aston A. Henry Jr., Supervisor, Risk Management Department Bid File Enclosures Transforming Educalion: One Student at A Time ., .M Brol+,ard County Public Schools is An Equal Opporlunim/Equal Access Emplowt, The School Board of Broward County, Florida Purchasing Department Bid No.: 24-052R Description: _SECURITY AND SPORT LIGHTING SYSTEMS _ SURVEY INDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR AND INSTALLATION — TERM CONTACT For: DISTRICT MAINTENANCE (SchooUDepartment) Fund: DEPARTMENT'S OPERATING BUDGET Board Meeting APRIL 20, 2004 Bids Sent: 41 Bids Rec'd: 5 No Bids: 0 Bid Opening: FEBRUARY 24, 2004 Advertised Date: FEBRUARY 10, 2004 Award Amount: $1,600,000 PER CONTRACT PERIOD POSTING OF BID RECOMMENDATION/TABULATION. Bid Recommendations and Tabulations will be posted in the Purchasing Department on MARCH 9, 2004 P 3:00 P.M. and will remain posted for 72 hours. Any person desiring to protest the Bid Recommendation/Tabulation shall file, in writing, a notice of protest within 72 hours after the time posted as stated herein, and shall file a formal written protest within ten days after filing the notice of protest. Saturdays, Sundays and legal holidays shall be excluded in the computation of the 72-hour time period. Filings shall be at the office of the Director of Purchasing, 7720 West Oakland Park Boulevard, Suite 323, Sunrise, Florida 33351. Section 120.57(3)(b), Florida Statutes, states that "The formal written protest shall state with particularity the facts and law upon which the protest is based." RECOMMENDATION/TABULATION ITEM(SI AWARDED * FLORIDA ELECTRIC CONTRACTING SERVICE, INC. PRIMARY: ITEM I (AFRICAN AMERICAN M/WBE: FT. LAUDERDALE, FL) HORSEPOWER ELECTRIC, INC. IST ALTERNATE: ITEM 1 DAVCO ELECTRICAL CONTRACTORS, CORP. 2N" ALTERNATE: ITEM 1 * CERTIFIED M/WBE VENDOR IN ORDER TO MEET THE NEEDS OF THE SCHOOL SYSTEM AND IN THE BEST INTEREST OF THE SCHOOL BOARD, THE ABOVE ITEM IS RECOMMENDED TO BE AWARDED TO THE BIDDERS LISTED. THE LOW BIDDER FOR EACH ITEM WILL BE THE SCHOOL BOARD'S PRIMARY VENDOR. IF THE LOW BIDDER IS UNABLE TO MEET THE BID REQUIREMENTS, THEN THE NEXT BIDDER WILL BE UTILIZED. CONTRACT PERIOD: MAY 1, 2004 THROUGH JUNE 30, 2006. Date: 03/09/04 (Buyer/Purchasing Agent) 9/8/00 Broward County Public Schools is An Equal Opportunity Employer Y The School Board of, Broward County, Florida PURCHASING DEPARTMENT INVITATION TO BID 7720 West Oakland Park Boulevard, Suite 323 Sunrise, Florida33351-6704 (ITB 754-321-0505 DUE DATE (Bids due at 2:00 p.m.): ITB NO.: RELEASE DATE : PURCHASING AGENT: FEBRUARY 18, 2004 24.052R DECEMBER 18, 2003 Mark Alan 754-321-0507 Bids must be submitted to the Purchasing BID TITLE: Department and received on or before 2:00 p.m, on SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY the date due. Bids may not be withdrawn for 60 IDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR AND days after due date. INSTALLATION SECTION 1, Bidder Acknowledgement IN ACCORDANCE WITH GENERAL CONDITION 1, THIS SECTION MUST BE COMPLETED IN ITS ENTIRETY INCLUDING THE SIGNATURE OF AN AUTHORIZED REPRESENTATIVE WHERE INDICATED BELOW. Bidder Name: Purchase Order Address: If Purchase Orders are to be mailed to Florida Electric Contracting Service, Inc. address other than as stated on left, please complete section below. Address: P.O. Address: SW 21st Avenue C1'445 Fort Lauderdale State: Zip Code: 33312-3109 City: Tele hone Number. State: Zip Code: (954) 587-676-- Toll Free Number. Contact: none Fax Number. Telephone Number. (954) 321--0355 Internet Web Site: Toll Free Number: none Internet E-Mail Address: Fax Number dou s@flaelectric.cam Federal Tax Identification Number. Internet E-Mail Address: 65-1122012 I certify that this bid is made without prior understanding, agreement f/ r ��'� or connection with any corporation, firm or person submitting a bid AE_e_ ( .4 for the some materials, supplies, or equipment and is in all respects S!'9'fatu of AuthorizeRepresentativ (Manuaq fair and without collusion or fraud. 1 certify acceptance of this.bid's terms, conditions, specifications, allachmen►s and addendum. I Sheryl C. Suragdeen certify that I am authorized to sign this bid for the bidder. Name of Authorized Representative (Typed or Printed) I agree that this bid cannot be withdrawn within 60 days from date President due. Title SECTION 2, Submittal Requirements SUBMITTAL REQUIREMENTS: In order to assure that your bid is in compliance with bid requirements, please verify that the submittals indicated by the ® below have been submitted. ❑ Bid Bond ❑ Descriptive Literature ® Licenses ❑ Material Safety Data Sheets Special Condition Special Condition — Special Condition 1 Special Condition _ ❑ Manufacturers Authorization ❑ References ❑ Bidder Questionnaire ❑ Other Special Condition — Special Condition _ Special Condition — Special Condition ._ Note: If your firm wishes to not submit a bid in response to the ITB, please complete and return, via mail or fax, the Statement of No Bid attached as the last page of this ITB.___ Form 3270D Broward County Public Schools Is An Equal Opportunity/Equal Access Employer Revised 7115/2003 Page 1 THE SCHOOL BOARD OF BROWARD COUNTY, FLORMA 7720 WEST OAKI,AND PARK ROULEVARD, SUITE:3Z3 -SUNRISE, FLORIDA 33351-6704 - 1 Fl, 754-321-0505 DONNIE CARTER SCHOOL BOARD Director of Purchasing Choi, CAROLE L..ANDREUS I"'., Chill, STEPHANIE ARMA KRAFf. ESQ February 13, 2004 Il)DIES, BUDNICK ADDENDUM NO.2 DARLA I.. CARTFA 5EVERLY A- GALLAGHER DR. ROBERT D. PARKS Bid 24-052R KLUtn' RUHiNSTE1N Security and Sport Lighting Systems, Survey Identification, LOIS WEXLER BENJAMIN I WILLIASIS Preventive Maintenance, Repair and Installation DR. FRANK IILL CALLED FOR 2:00 P.M., FEBRUARY 18, 2004 Supe"We"arnt Of5chooLl TO: ALL BIDDERS Amend the above referenced Bid in the following particulars only: 1. Delete Pages 8, 11, 24 and 27 of 31 Pages. Delete Attachment "A". Insert Pages 8, 11, 24 and 27 of 31 Pages. —REVISED.- Insert Attachment "A" —REVISED: 2. The bid opening date has been changed to February 24, 2004. Bids must be received in the Purchasing Department on or before 2:00 p.m. on February 24, 2004. 3. The posting date of the bid has been changed to March 9, 2004. 4. Questions on the following two pages, were received in accordance with Special Condition 6, INFORMATION. Answers, as stated herein, shall be incorporated as part of the bid documents. 5. It is required that receipt of this addendum be acknowledged by executing it and attaching the entire addendum to your bid or, if bid has already been submitted, return it in a separate envelope in time for bid opening. No bid will be considered unless this addendum is completer!, executed and the addendum returned. Please indicate bid number and opening date on the envelope. Sincerely, f/f Mark Alan Purchasing Agent III RECEIPT OF ADDENDUM ACKNOWLEDGED: SIGNATURE OF AUTHORIZED REPRESENTATIVE ;'C / I COMPANY NAME Florida Electric Contracting Service, Inc. COMPANY ADDRESS 1445 S. W. 21st Ave Ft Lauderdale, FL 33312 Transforming Education: One Student at A Time _ Broward County Public SchoolsIs An Equal Opportunity/Equal Access Employer Bid No. 24.052R Page 11 of 31 Pages The School Board of Broward County, Florida -REVISED- SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR AND INSTALLATION SECTION 5LBID SUMMARY SHEET UNIT PRICE TOTAL COST ITEM 1: 0 BE AWARDED AS A GROUP A. 1000each SURVEY IDENTIFICATION ONLYforpoles up to 50 $ 25.00 /hr $ 25,000.00 feet high (Please see Attachment A) B. 500 each. SURVEY IDENTIFICATION ONLY for poles greater 50.00 $ /hr $ 25 ,000.00 than 50 feet high (Please see Attachment AJ C. 10,000 hours JOURNEYMAN ELECTRICIAN, hourly labor rate $ 38.50 /hr $ 385,000.00 D. 10,000 hours ELECTRICIAN'S HELPER, hourly labor rate $ 32.00 /hr $ 320,000.00 EQUIPMENT RENTALS WITH OPERATORS, per hour, for all of the following equipment, to include any required operators and transportation to the sites, as required for projects and the Bid Specifications: E. 1,000 hours 100-foot bucket truck $ 85.00 /hr $ 85 , 000.00 F. 3,500 hours 65-foot bucket truck $ 75.00 /hr $262,500.00 G. 300 hours 30-foot, 2-man platform lift $ 40.00 1hr $ 12,000.00 H. 1,200 hours Auger with pole setter, 9-foot digging depth with up to $ 5.00 /hr $ 6,000.00 24-inch diameter I. 1,000 hours Auger with pole setter, 15-foot digging depth with up to $ 75.00 hr $ 75,000.00 60-inch diameter J. 1,300 hours Trencher with line layer $ 5.00 /hr $ 6,500.00 K. 1,200 hours Trencher with 5-foot digging depth and rock chain $ 40.00 /hr 48, $ 000.00 TOTAL BID ITEM 1 (A — K inclusive) ............................................................ $1, 250, 000.00 VENDOR NAME: Florida Electric Contracting Service, Inc. MA/Ir Bid No.24-052R Page 12 of 31 Pages The School Board of Broward County, Florida SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR AND INSTALLATION SECTION 5. BID SUMMARY SHEET ADDITIONAL REQUIRED INFORMATION FOR HOURLY LABOR RATES OVERTIME: Journeyman Electrician . 5_ 7.75 /hr Electrician's Helper L48.00 /hr Rental Equipment Operator $48.00 /hr Bidder must state the times when overtime hourly rates apply other than normal SBBC working hours of 8 am to 5 pm, Monday through Friday: Our normal working hours are 7: 00 AM to 3 : 30 PM (with 1/2 hours for lunch) Monday througb Friday.._.Outside of these hours Overtime rates apply with the exception of Holidays, which are billed at the rates below WEEKEND: Journeyman Electrician $57.75 /hr Electrician's Helper 48.00 /hr Rental Equipment Operator 48.00 /hr Weekend labor rates will apply all day on Saturdays and Sundays only. HOLIDAY: Joumeyman Electrician $ 7 7 .Q0 /hr Electrician's Helper $64.00 /hr Rental Equipment Operator _$64.00 „/hr Bidder must attach a list of holidays observed that qualify for holiday labor rates. EMERGENCY CALL-BACK: In accordance with rate structures above Journeyman Electrician -see above 1hr Electrician's Helper Rental Equipment Operator see above /hr see above /hr Bidder must state the minimum number of hours necessary for compensation (may not exceed 4 hours for any period on the clock, any day, any time.) hr(s) Vendors shall provide quality equipment, experienced operators, transport capabilities and all other appropriate items to ensure maximum performance of equipment. Payment of the rental due to equipment failure will be pro -rated to the timeframe when the equipment rented was used prior to failure, dependent upon the total equipment cost of item rented for the original timeframe requested. VENDOR NAME: Florida Electric Contracting Service, Inc. MA/lr Bid No. 24-052R Page 14 of 31 Pages The School Board of Broward County, Florida _----- SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR AND INSTALLATION OTHER ADDITIONAL INFORMATION Continued Bidder to state additional HOURLY RATES for other than listed equipment (including operators and transportation) available for this contract. If you need to use additional sheets, please include the bid number and the name of your company on each sheet. EQUIPMENT HOURLY RATE General Service Truck (including Journeyman Electrician) $48.50 85-foot Bucket Truck $80.00 9-ton Crane (telescopic w/pin-on bucket 100 ft reach) $85.00 25-ton Crane $110.00 40-ton Crane $143.00 70-ton Crane $182.00 120-ton Crane $3,480 per DAY (1 day min.) Texoma 500-30 Auger Truck up to 5' bit, 30' digging depth $85.00 Texoma Taurus Auger Truck, 3-6' diameter bit, 52' digging depth $220.00 Gel Pumping Truck (required for setting large poles) $65.00 Backhoe $55.00 Skid Loader $55.00 Heavy Transport Truck $90.00 Missile Boring (up to 2" conduit; up to 50 feet) $20.80 per foot Disposal Nees: Concrete Poles $60.00 per ton Wood poles w/creosote $65.00 per ton OTHER SERVICES Electrical Engineering $100.00 per hour FLORIDA ELECTRIC CONTRACTING SERVICE INC. 0 1445 S.W. 21ST AVENUE • FT. LAUDERDALE, ELA. 33312 • BUSINESS PHONE (954) 587-6760 • FAX (954) 321-0355 p • COMMERCIAL o • INDUSTRIAL b • PARKING LOT LIGHTING 0 SUPPLEMENT TO PAGE 12 Bid No. 24-025R HOLIDAYS OBSERVED BY OUR COMPANY THAT QUALIFY FOR HOLIDAY LABOR RATES INDEPENDENCE DAY I N"a 11i1141I� THANKSGIVING DAY AFTER THANKSGIVING (THIS DONE IN EXCHANGE FOR VETERANS DAY) NEW YEARS DAY Bid No, 24-052R Page 13 of 31 Pages The School Board of Broward County, Florida ECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR AND INSTALLATION SECTION 5 BID SUMMARY SHEET Continued OTHER ADDITIONAL INFORMATION (Continued) Electrical supplies used MAY be purchased under this contract on a strictly COST-PLUS arrangement only, under the terms indicated in General Bid Specification 4. Documentation of vendor cost must be provided with written estimates if the District Maintenance Department elects to have vendor replace any type of electrical materials necessary to complete a scheduled work project in a timely manner. The cost-plus mark-up for these materials cannot exceed the percentage indicated. Installation of one 2-inch HDPE conduit underground/under foot pavement by directional bore method. Installation of one 3-inch HDPE conduit underground/under foot pavement by directional bore method. Installation of one 4-inch HDPE conduit underground/under foot pavement by directional bore method. 28 % $18.75 per OF * 422.50 per OF * $28.75 per OF * * Directional bore installations less than 300 feet will have a $300.00 Set --up Fee NOTE TO BIDDER: Review General Condition 48 prior to completing and mailing this bid. Bidder's M/WBE Certification Number: (MEE) 17007-3818-01 (BIC) Agency Issuing This Number: School Board of Broward County, Florida NO ❑ YES[] Bidder is not a certified M/WBE, but has included a plan to show how it will incorporate at least five percent M/WBE participation in any award received as a result of this bid. VENDOR NAME: Florida Electric Contracting Service, Inc. MA/lr Bid No. 24-052R —The __The School Board of Broward County, Florida Page 15 of 31 Pages SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR AND INSTALLATION OTHER ADDITIONAL INFORMATION (Continued) COMPANY REPRESENTATIVE: (See Special Condition 9) Florida Electric Contracting Service, Inc. Company Name Kevin J. Nuss Company Representative 1445 SW 21st Avenue Street Address Fort Lauderdale, FT, 33312� City, State and Zip Office: (954) 587-6760 OR Cell: (954) 275-3239 Phone Number (954) 321--0355 Fax Number none Lial/ioll-Free Phone Number kevinn@flaelectric.com E-Mail Address VENDOR NAME: Florida Electric Contracting service, Inc. MMr DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION ELECTRICAL CONTRACTORS LICENSING BOARD SEQ#L02081203417 The ELECTRICAL CONTRACTOR - Named below HAS REGISTERED Under the provisions of Chapter:489 FS. Expiration date: AUG 31, 2004 (INDIVIDUAL MUST MEET ALL LOCAL -LICENSING.., REQUIREMENTS PRIOR TO CONTRACTING IN ANY AREA),`. NUSS, KEVIN JOSEPH FLORIDA ELECTRIC CONTRACTING SERVICE INC 3011 SW 47 ST FT LAUDERDALE FL 33312 JEB BUSH KIM BINKLEY-SEYER GOVERNOR DISPLAY AS RtQUIRED BY LAW SECRETARY _r F: �_ ;-' 1 :., Board of County Commieaioner� �ro ro Co• my Florida ^ y r BROWARD COUNTY OCCURj4T1�N i LICENSE TAX RENEW ON OR BEFORE 'ORM NO- FOR PERIOD OCTOBER 1, 2003•THRl1 SERTBMBER 30,2004 , i= . SEPTEMBER 30, 2003 1.01-280/AC 25-061 - PENALTIES IF PAID ' - �.i� i .. a 81,..• T tt�+ :r'•i ....., ta27 00 �OCT.-10%.. NOV-,05% :-,; I RENEWAL O TRANSFER SEC # aA DEC. 2004 Atter•DEC: 31 - 25% Y' PENALTY ' Plus Tex Collection Fee of up to $25 QQ' `j NEW DATE BUSINESS OPENED 0 7� 1'3�G 1 T. Based on Cost of License R Paid _ C'FEE On or After November 30. 2003. —:1 STATE OR COUNTY CERTlREG 0 TRANSFER1' ! - • I--• Business Location Address: ACCOUNT NUMBER .�0 J. 1. _ N/ �+-1`.'17 T9 :�u.a ...W++sr '�%r00 .r.r2l,I: MANTA .- 4.4 1 w;,�} .. �. '' — r5 � � BUSINESS PHONE: (9.54)^c7` 123 �`'EtE'CTRIC CGNT FiGT1NG rRybUGW EWIA^N�-J/UUAL. ..-, ,iL.DVIi.. 31!47-.:': ST �P jr1 :n� THIS LICENSE MUST BE CONSPICUOUSLY DISPLAYED RItALE ,FL �ht� TO PUBLIC VIEW AT. THE LOCATION ADDRESS ABOVE: +3s.r''1 +• 1 .y �' i afi M+ eRn •. OF LICENSE -TAX RAID I: � ►--��� Cl� COUN%Y ElEC7f °UF:G FLEE- ALRM GTE ;.:. l IT BROWARD COUNTY_ REVENUE COLLECTOR _ ... ^- ' 115 S. Andrews Avenue, Governmental Center Annex i■oo� ��':...2004 t .n FORT LAUDERDALE, FL 33301 PAYMENT RIECE IVED AS VA�Lt�C,)„A7ED ABOVE *SEE INSTRUCTIONS ON BACK OF LAS O F r. she1L,,_ . 2700 0000001810001947 1001 -...-----.- -.-.--..-.---.-.--..-.-.:- -- --- ---. -- - -- . ---- -- ..----..-------.. --.----..--.-...- CITY OF FORT LAUDERDALE PRESORTED LICENSE yvD FIRST CLASS MAIL 2003-�2004 w � U.S. POSTAGE NAME OF BUSINESS FLORIDA ELECTRIC CONTRACTING PAID I OZ. LOCATION 1445 SW 21 AV FL " PERMIT NO. 401 IS HEREBY LICENSED TO ENGAGE IN BUSINESS, OCCUPATION OR PROFESSION PRESORTED FIRST CLASS MAIL 06608 ELECTRICAL CONTRACTOR LICENSE NUMBER ! 14064 TOTAL FEE PAID $ 1 50 . 00 THIS LICENSE ISSUED FOR THE PERIOD COMMENCING OCTOBER 1ST AND ENDING SEPTEMBER 30TH OF THE YEARS SHOWN ABOVE NOTICE --- LICENSES MUST BE TRANSFERRED WHEN BUSINESS IS SOLD OR MOVED. (PLEASE SEE BACK OF THIS FORM.) FLORIDA ELECTRIC CONTRACTING SERVICE INC 1445 SW 21 AVE FORT LAUDERDALE FL 33312 POST THIS LICENSE IN A CONSPICUOUS PLACE IlIii111IIIlllllIII iillllllill 1illsII111111111111111'Ill 111111 7 THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA PURCHASING DEPARTMENT MINORITY/WOMEN BUSINESS ENTERPRISE DIVISION Tis certifies that Florida Electric Contracting Service, Incorporated has successfully met the requirements for certification established by the School Board of Broward County, Florida Minority/Women Business Enterprise Division as a (an) African -American (MBE) November 30, 2003 Effective Dafe November 29, 2005 Expiration Date 7007-3818-01(BIC) erti ica ion Number V /-aiaa Himano Special A ignment, M/WBE Coordinator -- THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA -- 7720 W F:S'I OAKLAND PARK 1101 LEVARE. St ITE 323 - SUNRISE, FLORIDA 33351-6704 - TE1. 754-321-0505 SCHOOL, BOARD DONNIM: CARTER Duf%:107'of Purchasing chni. CAROLE L ANDREWS I,w(6,vr 4I FPHANIL 4RMA K R-\FI. F:SQ February 13, 2004 DIE. A( ARICK f)AR, AI (RIFR ADDENDUM NO.2 eE'LRLI• A G.A3IAGI,ER DR ROHF:RfD FARK> Bid 24-052R MARII RL BINS IL,, Security and Sport Lighting Systems, Survey Identification, I.OIS WF\1 FR 8PQAMIN I \„LLI.>-,IS Preventive Maintenance, Repair and Installation DR. FRANK III I CALLED FOR 2:00 P.M., FEBRUARY 18, 2004 `ape - .d—iol.trh-1, TO: ALL BIDDERS Amend the above referenced Bid in the following particulars only: 1, Delete Pages 8, 11, 24 and 27 of 31 Pages. Delete Attachment "A". Insert Pages 8, 11, 24 and 27 of 31 Pages. —REVISED.- Insert Attachment "A" —REVISED: 2. The bid opening date has been changed to February 24, 2004. Bids must be received in the Purchasing Department on or before 2:00 p.m. on February 24, 2004. 3. The posting date of the bid has been changed to March 9, 2004. 4. Questions on the following two pages, were received in accordance with Special Condition 6, INFORMATION. Answers, as stated herein, shall be incorporated as part of the bid documents, 5. It is required that receipt of this addendum be acknowledged by executing it and attaching the entire addendum to your bid or, if bid has already been submitted, return it in a separate envelope in time for bid opening. No bid will be considered unless this addendum is completed, executed and the addendum returned. Please indicate bid number and opening date on the envelope. Sincerely, Mark Alan Purchasing Agent III RECEIPT OF ADDENDUM ACKNOWLEDGED: SIGNATURE OF AUTHORIZED REPRESENTATIVE COMPANY NAME COMPANY ADDRESS Trnn.sforming Educuliorv: One Snvdenr al A Time Hr nn ord ('ovum' Public. Schonh b .4n Equal Oppor-tvrnil)'/Equal Accen Employer QUESTION #1: On [Page] 11 of 31, Items 1 A and 1 B, please identify what the hourly rate is representative of. Is it to include all equipment and labor that is needed to perform an accurate survey called for in sample Attachment "A?" The reason I ask this is that on the survey form there are some questions asked which require some form of a lift truck. Obviously, Item 1E. 1 F and 1G ask for hourly rates for a lift. ANSWER TO QUESTION #1: The hourly rate must include all the specifications listed in General Bid Specification 4 on Page 16 of 31 and Attachment "A" --REVISED,- included with this document. OUESTION #2: On Page 24 of 31 Pages, [Grounding Specification] no. 2, please verify resistance to group no to exceed 5 ohms. The NEC states 25 ohms. ANSWER TO QUESTION #2: A corrected Grounding Specification no. 2 can be found on Page 24 of 31 Pages--REVISED.- QUESTION #1 Sample Attachment 'V, Section 2, Item 7 indicated poles are to have Ouazite box with steel traffic cover. Sample Attachment "B" requires a Ouazite box with a polymer cover. Which is to be quoted for contract pricing and, are the Quazite-brand materials the only type of pull box allowed? ANSWER TO QUESTION #3: Please see Page 11 of 31 Pages —REVISED- and Attachment "A" —REVISED.- The details as listed in Attachment "B" is the correct description and the only pull box allowed with SBBC-owned poles. Please see In addition, please take particular note of the caveat in General Bid Specification no. 1 on Page 16 of 31 Pages and the revised Page 27 of 31 Pages, included with this document. QUESTION #4.' For Bid Items 1 A and 1 B, what is to be included in the cost? ANSWER TO QUESTION #4: Please see General Bid Specification 4 and Attachment "A" -REVISED. - QUESTION #5: Can a supplier of lamps bid only on lamps [themselves] or join with a partnering entity? ANSWER TO QUESTION #5: The bid specifications are written for performance by State of Florida -licensed and/or Florida County -registered contractors at an hourly labor rate. General Bid Specification no. 5 states that additional electrical supplies and materials, including lamps, MAY be provided by the SBBC District Maintenance Department OR the awardee(s) at the option of the District Maintenance Supervisor assigned. You are welcome to contact any of the awardee(s) to develop a business relationship. -QQUESTION _: Can a list of specific lamps be provided or, can SBBC provide a list of lamps currently in use for this purpose? ANSWER TO QUESTION #6: Not at this time. The survey identification portion of the contract, when implemented, will be assist SBBC in obtaining the data necessary to hopefully begin building such a list in the future. Bid No. 24-052R Page 8 of 31 Pages The School Board of Broward County, Florida -REVISED- SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR AND INSTALLATION SECTION 4, SPECIAL CONDITIONS (Continued 5. PARTICIPATING BROWARD CO-OPERATIVE PURCHASING GROUP MEMBERS: The following is a listing of the participating governments and agencies that have committed their annual volume for products awarded through this contract: Broward Community College ➢ Broward County Board of Commissioners City of Coconut Creek City of Coral Springs ➢ City of Fort Lauderdale ➢ City of Hollywood ➢ City of Margate ➢ City of North Miami Beach ➢ City of Pompano Beach ➢ City of Tamarac ➢ The School Board of Broward County, Florida 6. INFORMATION: Any questions by prospective bidders concerning this Invitation to Bid should be addressed to Mr. Mark Alan, Purchasing Agent, Purchasing Department, 754-321.0507 or email at mark.alan@browardschools.com who is authorized only to direct the attention of prospective bidders to various portions of the Bid so they may read and interpret such for themselves. Neither Mr. Alan nor any employee of SBBC is authorized to interpret any portion of the Bid or give information as to the requirements of the Bid in addition to that contained in the written Bid Document. Questions should be submitted in accordance with General Condition 6. Interpretations of the Bid or additional information as to its requirements, where necessary, shall be communicated to bidders only by written addendum. Any verbal or written information, which is obtained other than, by information in this ITB document or by Addenda, shall not be binding on SBBC. 7. CONTRACT EXTENSION: The purpose of this bid is to establish a contract, at firm unit prices, for the purchase of estimated requirements for the items listed. The term of the bid shall be for 26 months, and may, by mutual agreement between SBBC and the awardee, upon final School Board approval, be extended for two additional one year periods and, if needed, 180 days beyond the expiration date of the final renewal period. The Board, through its Purchasing Department, will, if considering to extend, request a letter of intent to extend from each awardee, prior to the end of the current contract period. The awardee will be notified when the recommendation has been acted upon by the School Board. All prices shall be firm for the term of the contract. Awardee(s) agree to this condition by signing their bid. 8. QUANTITIES: The quantities listed on the Bid Summary Sheet are estimated quantities to be ordered throughout the contract period for each item and are not a guarantee. Actual quantities ordered throughout the contract period may be greater or lesser than the bid estimates and shall be furnished at the fixed contract price. Purchases will be requested as needed throughout the contract period. VENDOR NAME: MNIr Bid No. 24-052R Page 11 of 31 Pages The School Board of Broward County, Florida -REVISED- SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR AND INSTALLATION SECTION 5, BID SUMMARY SHEET UNIT PRICE TOTAL COST ITEM 1: (10 BE AWARDED AS A GROUP A. 1000 each SURVEY IDENTIFICATION ONLY for poles up to 50 feet high (Please see Attachment "A") $ /hr $ B. 500 each SURVEY IDENTIFICATION ONLY for poles greater than 50 feet high (Please see Attachment "A") $ /hr $ C. 10,000 hours JOURNEYMAN ELECTRICIAN, hourly labor rate $ /hr $ D. 10,000 hours ELECTRICIAN'S HELPER, hourly labor rate $ /hr $ EQUIPMENT RENTALS WITH OPERATORS, per hour, for all of the following equipment, to include any required operators and transportation to the sites, as required for projects and the Bid Specifications: E. 1,000 hours 100-foot bucket truck $ /hr $ F. 3,500 hours 65-foot bucket truck $ /hr $ G. 300 hours 30-foot, 2-man platform lift $ 1hr $ H. 1,200 hours Auger with pole setter, 9-foot digging depth with up to 24-inch diameter $ /hr $ I. 1,000 hours Auger with pole setter, 15-foot digging depth with up to 60-inch diameter $ hr $ J. 1,300 hours Trencher with line layer $ /hr $ K. 1,200 hours Trencher with 5-foot digging depth and rock chain $ /hr $ TOTAL BID ITEM 1 (A — K inclusive) ................................... VENDOR NAME: MA/Ir Bid No. 24-052R Page 24 of 31 Pages The School Board of Broward County, Florida REVISED - SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR AND INSTALLATION SECTION 6, BID SPECIFICATIONS (Continued) INSTALLATION (Continued) 10. Upon completion of the luminaire projects, turn on lighting for a continuous 48-hour period in order to observe, replace any burned -out lamps, defective ballasts, fuses and related material. GROUNDING 1. Install complete grounding system in accordance with NEC 250. 2. Measure ground grid resistance with earth test megger and install additional ground rods and conductors as required until resistance to ground does not exceed 5 ohms. 3. Ground bus shall be a minimum of 4 x 1/4 inch copper, mounted on insulating standoff, complete with lugs for connecting grounding cables. 4. Ground rods shall be copper clad steel, 3/4 inch in diameter x 10 feet long, minimum. 5. Supplement the grounded neutral of the secondary distribution system by an equipment grounding system. Arrange the equipment grounding system so that all non -current carrying items in close proximity with electrical circuits are maintained continuously at ground potential and provided with a low impedance path for ground fault currents. The system must comply with the NEC 250, modified as indicated and/or specified. 6. The basic grounding system shall utilize the reinforcing bars in the footings of the building supplemented by ground rods and a connection to a cold water pipe where required to meet the test requirements specified. 7. Provide, in conduit, a green insulated copper ground conductor as required to the main metallic water service entrance and connect to the supply side of same by means of ground clamps with the conduit: bonded to the ground conductor at each end. 8. Low voltage system neutrals shall be grounded at the related transformers to the feeder ground and to the nearest cold water line all in accordance with NEC. 9. Ground conductors, connections and straps must be provided in accordance with NEC. a) Equipment grounding conductors must be provided with green insulation, the same type as the associated phase conductors, but not exceeding 600V. b) The related feeder grounding conductors are to be connected to the grounding bar with compression indent -type connectors or as specified. 10. A feeder serving several panel boards must be provided with a continuous grounding conductor which is connected to each related cabinet grounding bar. VENDOR NAME: MA/Ir Bid No. 24-052R Page 27 of 31 Pages -REVISED- I he School Board of Broward County, Florida SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR AND INSTALLATION SECTION 6 BID SPECIFICATIONS Continued PROJECT PROPOSALS The following proposed project is strictly an outline of the installation work that MAY be envisioned under this contract. Funding and the particular details, specifications and scope for this proposed project or any other project during the term f this cNOTybe requ required amechanged or to nded, this contract ast their the soleiscretion source of of the Co-operative agency. Agencies are awardee(s) to perform this type of work. a) Location: City of Tamarac b) Facility: Tamarac Park, 7501 North University Drive c) Outline of scope: Replacement of 13 each, 85-foot poles and 92 each, 1500W lamps. Awardee will be required to remove existing poles and wiring. a) Location: b) Facility: c) Outline of scope: VENDOR NAME: MAAr Broward County Department of Parks and Recreation Tradewinds Park, 3600 West Sample Road, Coconut Creek, FL Replacement of all existing lighting within the Park REVISED- SLEATTACHMENT A DISTRICT MAINTENANCE DEPARTMENT DISTRICT ELECTRIC EXTERIOR SECURITY AND SPORTS LIGHTING PREVENTIVE MAINTENANCE AND SURVEY IDENTIFICATION FORM Reports generated will be provided in electronic format on CD-ROM SECTION 1: FACILITY NAME AND LOCATION: MAINTENANCE AREA: STENCILED COLOR CODE: LOCATION No: NORTH ❑ CENTRAL ❑ SOUTH ❑ GREEN ❑ RED ❑ BLUE ❑ POLE No: Pole numbering accomplished clockwise from front of school. POLE TYPE: ALUMINUM ❑ POLE HEIGHT: ft CONCRETE ❑ OTHER ❑ VOLTAGE: V LAMP WATTAGE: W FIXTURE TYPE: High Pressure Sodium ❑ Metal Halide ❑ OTHER ❑ NUMBER OF FIXTURES: BULL HORN: BRACKET: LIGHT USAGE: SECURITY ❑ PARKING ❑ SPORTS ❑ SECTION 2: Please check off from the following list after each individual item is inspected and verified for compliance. ❑ 1. Check physical condition of light pole, base, hand hole cover and base fasteners. ❑ 2. Check the power feed to the fuse. Feed from panel , Circuit No. ❑ 3. Check the fuses and fuse holders and size. Fuse size ❑ 4. Check for proper grounding of pole circuit, Ouazite Box and all metal parts. ❑ 5. Check physical condition of fixture, wiring within the pole and arm. ❑ 6. Check physical condition of fixture lenses. ❑ 7. Check to see if pole has Ouazite Box with bolt -down polymer concrete cover. ■ t SIM REVISED-S t1lvlLfl LEATTACHMENT A DISTRICT MAINTENANCE DEPARTMENT DISTRICT ELECTRIC EXTERIOR SECURITY AND SPORTS LIGHTING PREVENTIVE MAINTENANCE AND SURVEY IDENTIFICATION FORM (continued) Check that the no. 6 AWG lightning bond wire from pole is connected to 3/4-inch x 10-foot copper -clad ground rod and copper lug on steel cover of Quazite Box. Check that all splices in the Duazite Box are sealed with approved sealing packs. Approved brand: 3M Scotch Lock 3570. Check current feed to fixture to detect possible wiring problems inside the pole, arm and fixture. Check lamp condition. Measure amperage and ensure that it is within specifications. Amperage of pole: NOTES: Deficiencies found: Corrective Actions Needed: Awardee: Representative Name: (Please print) Representative Signature: Date: THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA .W. - -- - 7720 W S 1• 0AK1.A\U 1',\RK B01 LLX ARD. SUITE: 323 - St. MUSE, FLORIDA 33351-0704 -1 EL 754-321-0505 VWDp\\IF: CARTER �.�....._ M..�.r..e�.,�r� SCHOOL BOARD Director of Purchasing • (hrrrr I trr C4rrn January 16, 2004 ADDENDUM NO.1 Bid No. 24-052R Security and Sport Lighting Systems, Survey Identification, Preventive Maintenance, Repair and Installation CALLED FOR 2:00 P.M., FEBRUARY 18, 2004 TO ALL BIDDERS: This amends the above referenced Bid in the following particulars only: CAROLEL.ANDREWS SIHIHA\I1 ARMAKRAI-I.ESQ. it'DirS. Bt'DSICK 11:\R1.AI.( \HIIR BCYLRLY',. GAL-LALOUT DR ROH1:91 D. PARKS MART) Rt HI\�TEI\ I OIS N F\I.FIi BENJ-%N11\ J. \\7LLIANIS DR. FRA\K 111.1. Svprrrrnrrrri: n! n/Srhn„ic 1, Please note the new departmental phone number for the School Board's Minority and Women Business Enterprise Office (M/WBE). The new phone number for the M/WBE Office is (754) 321-2290. The M/WBE Office's new fax number is (754) 321-2714, 2. This Addendum amends the above -referenced bid in the listed particulars and has been issued for informational purposes only. By virtue of signing the "Invitation to Bid" Form 3270D, Page 1 of Bid 24-052R, bidder certifies acceptance of this Addendum. Sincerely, r Mark Alan Purchasing Agent III Ti unsrorminK Edu(a ion: Uric Studi-ni al .4 Time Browarrl Coun(v Public Schools L\ .4n Equal 011portuni/1:"F.yuul.4ccc,.cs Emplover SOUTHEAST FLORIDA. GOVERNMENTAL PURCHASING COOPERATIVE TO OUR PROSPECTIVE CONTRACTORS: The attached Invitation for Bid or Request for Proposal represents a cooperative procurement for the Southeast Florida Governmental Purchasing Cooperative. For the past several years, approximately 26 government entities have participated in Cooperative Purchasing in Southeast Florida. The Southeast Florida Governmental Purchasing Cooperative was formed in an effort to provide cost savings and cost avoidance to all entities by utilizing the buying power of combined requirements for common, basic items. The Government Agencies participating in this particular procurement and their respective delivery locations are listed in the attached document. Southeast Florida overnmental Purchasing Coo erative Procurement Operational Procedures: • All questions concerning this procurement should be addressed to the issuing agency, hereinafter referred to as the "lead agency". All responses are to be returned in accordance with the instructions contained in the attached document. Any difficulty with participating agencies referenced in this award must be brought to the attention of the lead agency. • Each participating governmental entity will be responsible for awarding the contract, issuing its own purchase orders, and for order placement. Each entity will require separate billings, be responsible for payment to the Contractor(s) awarded this contract, and issue its own tax exemption certificates as required by the Contractor. • The Contract/purchase order terms of each entity will prevail for the individual participating entity. Invoicing instructions, delivery locations and insurance requirements will be in accordance with the respective agency requirements. • Any reference in the documents to a single entity or location will, in fact, be understood as referring to all participating entities referenced in the documents and cover letter unless specifically noted otherwise. • The awarded Contractor(s) shall be responsible for advising the lead agency of those participants who fail to place orders as a result of this award during the contract period. • The Contractor(s) shall furnish the Lead Agency a detailed Summary of Sales semi-annually during the contract period. Sales Summary shall include contract number(s), contractor's name, the total of each commodity sold during the reporting period and the total dollar amount of purchases by commodity. • Munici alities and other governmental entities which are not members of the Southeast Florida Govemm ntal Purchasing Coo erative are stri t1V Drohibited from utilizina any contract or purchase order resultina form this bid award. However, other Southeast Florida Governmental Purchasing Cooperative members may participate in their contract for new usage, during the contract term, or in any contract extension term, if approved by the lead agency. New Southeast Florida Governmental Purchasing Cooperative members may participate in any contract on acceptance and approval by the lead agency. • None of the participating governmental entities shall be deemed or construed to be a party to any contract executed by and between any other governmental entity and the Contractor(s) as a result of this procurement action. "WORKING TOGETHER TO REDUCE COSTS" Y THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA 7720 WEST OAKLAND PARK BOULEVARD. SUITE 323 -eSL \RISE. FLORIDA 33351-6704 • TEL 7.9-321-0505- DONNIE CARTER SCHOOL BOARD r rnr Parchasrn L r ec of g DATE: TO: FROM: SUBJECT December 18, 2003 Prospective Bidders Mark Alan, Purchasing Agent 754-321-0507 L n�:' C\ROLFL %\DREnr I:_ Cha >TFPHk\If%RVAKRarT ISM) 11 Dlh , HL W':( A DiRI � I i dR 11 R BF\ ERL) \ "%LL koHl'R DR RUf1f RT n I' 1R1,p %InRT) RI 61\.rt'n Iubar.\IIR BENJ%%I]\I uILGI�.I: DR FR ,\f: TILL Instructions to Bidders Invitation to Bid 24-052R, Security and Sport Lighting Systems, Survey Identification, Preventive Maintenance, Repair and Installation The School Board of Broward County, Florida (SBBC) as the lead agency for the Southeast Florida Governmental Purchasing Co-operative Group is interested in receiving bids in response to the attached Invitation to Bid (ITS) for security and sport lighting systems, survey identification, preventive maintenance, repair and installation. Any questions regarding this ITB should be addressed to me, in writing, at the address stated above or via facsimile at 754-321-0507. No other School Board staff member should be contacted in relation to this ITS. Any information that amends any portion of this ITS, which is received by any method other than an addendum issued to the ITS, is not binding on SBBC. Please read carefully all portions of this ITS. In order to assure that your bid is in full compliance with all requirements of the ITS, please pay particular attention to the following areas: • BIDDERS' CONFERENCE A Bidders' Conference will be held on Tuesday, February 3, 2004, beginning at 9:00 a.m„ in the 2nd Floor Conference Room, District Maintenance Department, 3810 NW 10 Avenue, Fort Lauderdale, Florida 33309. Representatives from all interested companies are encouraged to attend. • SECTION 2, SUBMITTAL REQUIREMENTS Section 2, Submittal Requirements, is a listing of all submittals that are required to be part of your bid package. Please make sure that all required submittals have been included as part of your bid package. • COMPLETION OF BIDS The Bid Summary Sheets upon which the bidder submits its prices shall be completed in ink or typewritten. The Bidder Acknowledgement Section should be completed in full and fully executed by an authorized representative of the bidder. SBBC reserves the right to reject any bid which is not completed in full or which contains prices submitted in pencil. • PRICING CORRECTIONS If a price correction is necessary on the Bid Summary Sheet, draw a single line through the entered figure and enter the corrected figure or use an opaque correction fluid. All price corrections shall be initialed by the person signing the bid even when using opaque correction fluid. SBBC reserves the right to not tabulate any illegible entries, pencil bids or price corrections not initialed and to reject any bid containing any of these errors, • DUE DATE Bids are due in the Purchasing Department on the date and time stated on Page 1 of the ITS. In order to have your bid considered, please make sure that it is received on or before the date and time due. SBBC reserves the right to reject any bid not received on or before the date and time due. • STATEMENT OF "NO" BID If you are not submitting a bid in response to this ITS. please complete Section 8, Statement of "No" Bid and return via facsimile to 754-321-0534. Your responses to the Statement of "No" Bid are very important to the Purchasing Department when creating future ITBs. Thank you for your interest in Broward County Public Schools. Again, if you have any questions, please contact me at the telephone number stated above. Transjorminu Education: One .Surdent am A Time Broward Count)• Public Schoob Is An Equal Opportunitn>'Equal Access Emp/over TABLE OF CONTENTS SECTION Page 1 Bidder Acknowledgement............................................................................................ 1 2 Submittal Requirements.............................................................................................. 1 3 General Conditions................................................................................... 2 4 Special Conditions...................................................................................................... 7 5 Bid Summary Sheets ......................................... ..................................... ................. 11 6 Bid Specifications ...................................................................................... 16 7 FORMS AND ATTACHMENTS ➢ Drug Free Workplace .......................................... .................... ........... ... ...... I.,...... 28 InsuranceRequirements...................................................................................... 29 v "Funding Out"- Termination -Cancellation ............ .... ............... I ...... ... I................. 30 8 Statement of "No" Bid............................................................................. 31 ATTACHMENT A - Preventive Maintenance and Survey Identification Form ATTACHMENT B - Cost Estimate for Repairs Form ATTACHMENT C - Cost Estimate for Preventive Maintenance Form Page iofiPage The School Board of, Broward County, Fionda PURCHASING DEPARTMENT INVITATION TO BID --- — — 7720 West Oakland Park Boulevard, Suite 323 Sunrise, Florida 33351-6704 ` 754-321-0505 (ITB) DUE DATE (Bids due at 2:00 p.m.): ITB NO.. RELEASE DATE : PURCHASING AGENT. FEBRUARY 18, 2004 24-052R DECEMBER 18, 2003 Mark Alan I 754-321.0507 Bids must be submitted to the Purchasing BID TITLE: Department and received on or before 2:00 p.m. on SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY the date due. Bids may not be withdrawn for 60 IDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR AND days after due date. INSTALLATION SECTION 1, Bidder Acknowledgement IN ACCORDANCE WITH GENERAL CONDITION 1, THIS SECTION MUST BE COMPLETED IN ITS ENTIRETY INCLUDING THE SIGNATURE OF AN AUTHORIZED REPRESENTATIVE WHERE INDICATED BELOW. Bidder Name: Purchase Order Address: If Purchase Orders are to be mailed to address other than as stated on left, please complete section below. Address: P.O. Address: i City: State: Zip Code: I City: i Telephone Number. State. Zip Code: Tall Free Number. Contact: i Fax Number. Telephone Number- Internet Web Site: i Toll Free Number. Internet E-Mail Address: i Fax Number. Federal Tax Identification Number Intemet E-Mail Address: i certify that this bid is made without prior understanding, agreement or connection with any corporation, firm or person submitting a bid for the same materials, supplies, or equipment and is in all respects fair Signature of Authorized Representative (Manual) and without collusion or fraud. 1 certify acceptance of this bid's terms, conditions, specifications, attachments and addendum, 1 certify that 1 am authorized to sign this bid for the bidder. Name of Authorized Representative (Typed or Printed) I agree that this bid cannot be withdrawn within 60 days from date due. Title SECTION 2, Submittal Requirements SUBMITTAL REOUIREMENTS: In order to assure that your bid is in compliance with bid requirements, please verity that the submittals indicated by the ® below have been submitted. ❑ Bid Bond ❑ Descriptive Literature ® Licenses ❑ Material Safety Data Sheets Special Condition _ Special Condition , Special Condition 1 Special Condition ❑ Manufacturers Authorization ❑ References ❑ Bidder Questionnaire ❑ Other Special Condition _ Special Condition _ Special Condition _ Special Condition Note: If your firm wishes to not submit a bid in response to the ITB, please complete and return, via mail or fax, the Statement of No Bid attached as the last Daae of this ITB. _. Form 3270D Broward County Public Schools Is An Equal Opportunity/Equal Access Employer Revised 7/15/2003 Page 1 SECTION 3, GENERAL CONDITIONS 1, SEALED BID REQUIREMENTS: The 'Bidder Acknowledgement Section" must be 3, completed, signed and returned with the bid. The Bid Summary Sheet pages on which ,the bidder actually submits a bid, and any pages, upon which information is required to be inserted. must be completed and submitted with the bid. SBBC reserves the right to reject any bid that fails to comply with these submittal requirements. a) BIDDER'S RESPONSIBILITY: It is the responsibility of the bidder to be certain that all numbered pages of the bid and all attachments thereto are received and all addendum released are received prior to submitting a bid without regard to how a Copy of this ITB was obtained. All bids are subject to the conditions specified herein on the attached bid documents and on any addenda issued thereto. b) BID SUBMITTED: Completed bid must be submitted in a sealed envelope with bid number and name clearly typed or written on the front of the envelope. Bids must be time stamped in the Purchasing Department on or before 2:00 p.m. on date due for bid to be considered. Bids will be opened at 2:00 p.m on date due. Bids submitted by telegraphic or facsimile transmission will not be accepted. c) EXECIlIION OF BID: Bid must contain an original manual signature of an authorized representative in the space provided above. All bids must be completed in ink or typewritten. It a price correction is necessary, draw a single line through the entered figure and enter the corrected figure or use an opaque correction fluid. All price corrections mist be initialed by the person sign An the bid even when using oaaue t rrection Tluid. SBBC reserves the right to reject any bid or bid 'hem completed in pencil or any bid that contains illegible entries or price corrections not initialed. 2. PRICES QUOTED: Deduct trade discounts and quote fine net prices. Give both unit price and extended total. Prices must be stated in units to quantity specified in the bidding specification. in case of discrepancy in computing the amount of the bid, the Unit Price quoted will govern. All prices quoted shall be F.O.B. destination and freight prepaid (bidder pays and bears freight charges). Bidder owns goods in transit and files any claims unless otherwise stated in Special Conditions. Discounts for prompt payment: Award. h made. will be in accordance with terns and conditions stated herein. Each item must be bid separately and no attempt is to be made to tie any Aem or items in with any other dem or items. Cash or ivantity discounts offered will not be a consideration in determination of ward of bid - 11 a bidder offers a discount or offers terns less than Net 30, A cis understood that a minimum of 30 days will be required for payment. and h a payment discount is offered, the discount time will be computed from the date of satisfactory delivery at place of acceptance and receipt of coned invoice at the office specified. a) TAXES: The School Board of Broward County, Flonda does not pay Federal Excise and State taxes on direct purchase of tangible personal property. The applicable tax exemption number is shown on the purchase order. This exemption does not apply to purchases of tangible personal property made by contractors who use the tangible personal property in the performance of contracts for the improvement of School Board owned real property as defined in Chapter 192 of the Florida Statutes. b) MISTAKES: Bidders are expected to examine the specifications, delivery schedules, bid prices and extensions, and all instructions pertaining to supplies and services. Failure to do so will be at bidders risk. c) CONDITION AND PACKAGING: It is understood and agreed that any hem offered or shipped as a result of this bid shall be new (current production model at the time of this bid) unless otherwise specified. All containers shall be suitable for storage or shipment and all prices shall include standard commercial packaging. d) UNDERWRITERS' LABORATORIES: Unless otherwise stipulated in the bid, all manufactured 'items and fabricated assemblies shall be UL listed where such has been established by UL for the hem(s) offered and furnished. In lieu of the UL listing, bidder may substitute a listing by an independent testing laboratory recognized by OSHA under the Nationally Recognized Testing Laboratories (NRTL) Recognition Program. e) BIDDER'S CONDITIONS: Bid conditions and specifications shall not be changed. altered or conditioned in any way. The Board specifically reserves the right to reject any conditional bid. NONCONFORMANCE TO CONTRACT C NDMONS: Items oherec may be tested for compliance with bid conditions and spechrcalions a: am time Items deliveted, not conforming to bid condoms or specifications, mat be reiecteC an -- returned at vendors expense Goods or services not delivered as per deirvery date in bid andror purchase order may be relecled upon oeirven armor mad be purchased on the open market Any increase in cost may be charged against me awardee. Any violation of these stipulations may also result in a) For a period of two years. any bid sutimmed by venoor will not be considered and will not be recommended for award. b) All departments being advised not to do business with vendor. 4. AS MPLES: Samples of items. when required. must be furnished free of expense within five working days of request unless omerwise slated and it not destroyed. will, upon request. be returned at the bidders expense Bidders will be responsible for the removal of all samples furnished within 30 days after bid opening. All samples will be disposed of after 30 days. Each individual sample must be labeled with bidders name. bid number and hem number. Failure of bidder to either deliver required samples or to clearly identity samples as indicated may be reason for rejection of the bid. Unless otherwise Indicated. samples should be delivered to the office of the Purchasing Department of The School Board of Broward County, Florida. Suite 323, 7720 West Oakland, Park Boulevard, Sunrise, Florida 33351- 6704. 5. DELIVERY: All deliveries shall be F.0.8 destination point. Unless actual date of delivery is specified (or d specified delivery cannot be met), show number of days required to make delivery after receipt of purchase order in space provided. Delivery tone may become a basis for making an award (see Special Conditions). Delivery shall be within the normal working hours of the user. Monday through Friday, excluding legal holidays and days dunng which the school district administration is closed. 6. INTERPAETATIONS: Any questions concerning conditions and specifications must be submitted in writing and received by the Department of Purchasing no later than five working days prior to the original bid opening date. It necessary, an Addendum will be issued. 7. AW&ADS: In the best interest of the School Board. the Board reserves the right to: 1) withdraw this bid at any time prior to the time and date specified for the bid opening: 2) to reject any or all bids received when there are sound documented business reasons that serve the best interest of SBBC: 3) to accept any item or group of hems unless qualified by bidder, and 4) to acquire additional quantities at prices quoted on this ITS unless additional quantities are not acceptable, in which case, the bid sheets must be noted 'BID IS FOR SPECIFIED OUANT1 Y ONLY.' All awards made as a result of this bid shall conform to applicable Florida Statutes. 8. BID OPENING: Shall be public. on the date and at the time specified on the bid torn. All bids received after that time shall not be considered. 9. pV A� ERTISING: In submitting a bid, bidder agrees not to use the results therefrom as a part of any commercial advertising without pnor approval of the School Board. 10. INSPECTION ACCEPTANCE 3 TITLE: Inspection and acceptance will be at destination unless otherwise provided. Tole Wor nsk of loss or damage to all hems shall be the responsibility of the awardee until acceptance by the buyer unless loss or damage resulting from negligence by the buyer. If the materials or services supplied to the Board are found to be detective or not conform to specifications, the Board reserves the right to cancel the order upon written notice to the seller and return product at awardee's expense. 11, PAYMENT: Payment will be made by the buyer after the hems awarded to a vendor have been received, inspected, found to comply with award specifications and free of damage or defect and properly invoiced. 12. CONFLICT OF INTEREST: In addition to full and complete adherence to the requirements provided in Chapter 112,313, Florida Statutes, all bidders must disclose with their bid the name of any officer, director, or agent who has a material interest in the bidders firm and who is also an employee of The School Board of Broward County, Florida. 13, IN URAN : Bidder, by virtue of submitting a bid, shall be in full compliance with paragraph 21: LIABILITY INSURANCE, LICENSES AND PERMITS of the General Conditions. Insurance Requirements are shown in FORMS AND ATTACHMENTS Section of this ITB. Bidder shall take special notice that SBBC shall be named as an additional insured under the General Liability policy including Products Liability. Revised 12/0412003 Broward County Public Schools Is An Equal Opportunity/Equal Access Employer Page 2 i4. DISP!M: In case of any doubt or difference of opinion as to the items to be fumrshed hereunder, the decision of the School Board shall be final and binding on I both parties. 4=--IS, UCIENSES. CERTIFICATIONS AND REGISTRATIONS: As of the Bid Opening Date. Bidder must have all Licenses. Certifications and Registrations reouired when performing the services as described herein, in order for Bd to be considered a responsive and responsible Bid. Licenses. Certifications and Registrations required for this Bid shall be as required by Chapter 489, Florida Statutes as currently enacted or as amended from time to time: by the State Requirements for Educational Facilities (SREF), latest version; and by Broward County, Florida. Bidder must submit a copy of i all its current Licenses, Certifications and Registrations required as described herein, either with its Bid or within five working days of notification. An awardee who has any License, Certification or Registration either suspended, revoked or expired after the date of the Bid Opening, shall provide notice to the Director of Purchasing within five working days of such suspension, revocation or expiration. However, such suspension, revocation or expiration after the date of the Bid Opening shall not relieve the awardee of its responsibilities under a contract awarded under this bid. 16. PATENTS 6 ROYALTIES: The awardee. without exception, shall indemnify and save harmless The School Board of Broward County, Fonda and Its employees from liability of any nature or kind, including cost and expenses for or on account of any copyrighted, patented. or unpatented invention, process, or article manufactured or used in the performance of the contract, including its use by The School Board of Broward County, Fonda. If the awardee uses any design. device, or materials covered by letters, patent, or copyright, h is mutually understood and agreed without exception that the bid prices shall include all royalties or cost arising from the use of such design, device or materials in any way involved in the work. 17. OSHA: The awardee warrants that the product supplied to The School Board of Broward County, Florida shall conform in all respects to the standards set forth in the Occupational Safety and Health Act of 1970, as amended. and the failure to comply with this condition will be considered as a breach of contract. 18, SPECIAL CONDITIONS: The Supenniendent or Designee has the authority to issue Special Conditions and Specifications as required for individual bids. Any and all Special Conditions that may vary from these General Conditions shall have precedence. 19. ANTI -DISCRIMINATION: The bidder certifies that he or she is in compliance with the non-dtscnmination clause contained in Section 202, Executive Order 11246. as amended by Executive Order 11375, relative to equal employment opportunity for all persons without regard to race, color, religion, sex or national ongin. The School Board of Broward County, Florida, prohibits any policy or procedure which results in discrimination on the bass of age, color, disability, gender, national ongin, martial status. race, religion or sexual orientation. 20. QUALITY: All materials used for the manufacture or construction of any supplies, material or equipment covered by this bid shall be new unless otherwise specified. The hems bid must be new, the latest model, of the best quality and highest grade workmanship. 21, LIABILITY INSURANCE, LICENSES AND PERMITS: Where awardees are required to enter or go onto School Board property to deliver materials or perform work or services as a result of a bid award, the awardee agrees to The Hold Harmless Agreement stated herein and will assume the full duty obligation and expense of obtaining all necessary licenses, permits and insurance. The awardee shall be liable for any damages or loss to the Board occasioned by negligence of the awardee (or agent) or any person the awardee has designated in the completion of the contract as a result of their bid. 22. BID _BONDS. PERFORMANCE BONDS AND CERTIFICATES OF INSURANCE: Bid bonds, when required, shall be submitted with the bid in the amount Specified in Special Conditions. Bid bonds will be returned to unawardees. After acceptance of bid, the Board will notify the awardee to submit a performance bond and certificate of insurance in the amount specified in Special Condilions. Upon receipt of the performance bond, the bid bond will be returned to the awardee. 23. DEFAULT AND VENUE: In the event of a default on this contract, the defaulting party shall pay all attorney's fees and court costs incurred by the non -defaulting parry, at both the trial and appellate levels, in any action brought to enforce and collect damages arising from the default. Any action by the non -defaulting parry to enforce this contract shall be instituted and prosecuted in the court having jurisdiction in Broward County, Florida, and the defaulting parry waives venue in any other jurisdiction. 24. CANCEUATION: In the event am of the provisions of this Die are viaatec b� r,e contractor. the Suoenmendem Shall give written notice to me D tractor static me deficiencies and unless deficiencies are corrected whnin five oaf's remmmenaatipr will be made to the School Board for immediate canCeliatxx: Tine School Boam 0: Broward County, Fonda reserves the right to terminate am contract resuhinq rrom this invitation at any time and for no reason. upon giving 30 days pnor written notice to the Omer parry. 25 BI UNG INSTRUCTIONS: Invoices unless othmise mdicatec. mus: snoA purchase order numbers and shall be SUDmmed in duDlicale to me ACCou.^.:S Payable Department of The School Board of Broward County. Forica, Suite 304 7720 West Oakland Park Blvd. Sunw, Ronda 33351.6704 Payment will be made a minimum of 30 days after delivery. authoniee inspection and acceptance When vendors are directed to send invoices to a school, the school will make direv. payments to the vendor. 26. NOTE TO VENDORS DELIVERING TO OUR CENTRAL WAREHOUSE: Receiving hours are Monday Mrougn Fnday (exciuoing legal nolioays and days during wRtirh the school district administration is closed/ 7:00 a.m. to 2:00 p.m. This warehouse is no longer accessible by the Seaboard Coast Line siding for rail car routing. 27. SUBSTITUTIONS: The School Board of Broward County, Florida WILL NOT accept substitute shipments of any kind. Awardees are expected to tumisn the brand quoted in their bid once awarded by the School Board. Any substitute shipments will be returned at the awardee's expense. 28. FACILITIES: SBBC reserves the right to inspect the awardee's facilAes at any time with pnor notice. SBBC may use the information obtained from this in determining whether a bidder is a responsible bidder 29 BID ABSTRACTS: Bidders desmng a copy of bid tabulation may request same by enclosing a self-addressed stamped envelope with bd. Bid tabulation will be mailed after completion of the rules shown in School Board Policy 3320. 30. ASBESTOS AND FORMALDEHYDE STATEMENT: All building materials, pressed boards, and furniture supplied to SBBC Shall be 100% asbestos tree. It is desirous that all building materials, pressed boards and furniture supplied to the School Board also be 100% formaldehyde free. Bidder, by vmue of bidding, certifies by signing bid that. 0 awarded this bid, only building materials, pressed boards. and/or furniture mat is 100•i asbestos free will be supplied. 31. ASSI NNMENT: Netther any award of this Bid nor any interest in any award of this Bid may be assigned, transferred or encumbered by any parry without the prior written consent from the Director. Purchasing Department. 32, EXTENSION: In addition to any extension options contained herein. SBBC is granted the nght to extend any award resulting from this bid for the period of time necessary for SBBC to release, award and implement a replacement bid for the I goods, products and/or services provided through this bid. Such extension shall be upon the same prices, terms and conditions as existing at the time of SBBC's exercise of this extension right. The period of any extension under this provision shall not be for a period in excess of six months from (a) the termination dale of a contract entered into as a result of this bid or (b) the termination date under any applicable period of extension under a contract entered into as a result of this bid. 33. OMISSION FROM THE SPECIFICATIONS: The apparent silence of this specification and any Addendum regarding any details or the omission from the specification of a detailed description concerning any point shall be regarded as meaning that only the best available units shall be provided and the best commercial practices are to prevail, and that only materials and workmanship of first quality are to be used. All interpretations of this specification shall be made upon the basis of this agreement. 34. SUBMITTAL OF INVOICES: All bidders are hereby notified that any invoice submitted as a result of the award of this bid must be in the same format as any purchase order released as a result of the award of this bid. fagh fine of the invoice must refergnpe a corresponding single line shown on the purchase order. A single invoice line must not correspond to or commingle the cost shown on multiple purchase order lines. An invoice submitted that does not follow the same format and line numbering as shown on the purchase order will be deemed to be not correct, and may be returned to the vendor by the Accounts Payable Department for correction. Address for submitting invoices is included on Purchase Order. 35. PURCHASE AGREEMENT: This bid and the corresponding purchase orders will constitute the complete agreement. SBBC will not accept proposed terms and conditions that are different than those contained in this Invitation to Bid, including pre-printed text contained on catalogs, price lists, other descriptive information submitted or any other materials. By virtue of submitting a bid, vendor agrees to not submit to any SBBC employee, for signature, any document that contains temis and conditions that are different than those contained herein and that in the event any document containing any ierm or condition that differs from those contained herein is executed, said document shall not be binding on SBBC. Revised 12/04/2003 Broward County Public Schools Is An Equal Opportunity/Equal Access Employer Page 3 36. PROTESTING OF Ip CONprT10N pECIFICATt N : Any person desiring to protest the condil awspecifications in the bid. or any Addendum suosequentty released thereto, shall file a notice of protest, in writing. within 72 consecutive hours after the recept of the bid or Addendum and shall file a formal written protest within -teh dalehdar days after the date the notice of protest was filed. The time provided for filing a notice oil protest shall be based upon whenever a person receives this bid. Or any Addendum released thereto. Receipt of a copy of this bid or any Addendum released thereto, which is received in accordance with Chapter 119. Florida Statutes. or School Board Policy 1343, as currently enacted or as amended from time to time, shall not be used as a basis for filing a notice of protest as described herein Saturdays, Sundays. legal holidays and days during which the school district administration is closed shall be excluded in the computation of the 72 consecutive hours. If the tenth calendar day falls on a Saturday. Sunday, legal holidays and days during which the school distinct administration is closed. the formal written protest must be received on or before 5.00 p.m. of the next calendar day that is not a Saturday, Sunday, legal holiday and days during which the school district administration is closed. Section 120.57(3)(b), Florida Statutes, as currently enacted or as amended from time to time, states that "The formal written protest shall state with particularity the facts and law upon which the protest is based", Failure to file a notice of protest or to file a formal written protest within the time prescribed by Section 120.57(3), Florida Statutes, shall constitute a waiver of proceedings under School Board Policy 3320 and Chapter 120, Florida Statutes. The failure to post the bond required by School Board Policy 3320, Pan VI, within the time prescribed by School Board Policy 3320, Part VI, as currently enacted or as amended from time to time, shall constitute a waiver of proceedings under School Board Policy 3320 and Chapter 120, Florida Statutes. Notices of protest, formal written protests, and the bonds required by School Board Policy 3320, Part VI, shall be filed at the office of the Director of Purchasing, 7720 West Oakland Park Boulevard, Suite 323, Sunrise, Florida 33351 (fax 754-321.0936). Fax filing will not be acceptable for the filing of bonds required by School Board Policy 3320, Part VI. 37 P0511N OF Blp RECOMMEN ATIONSITABULATION : Bid Recommendations and Tabulations will be posted in the Purchasing Department on MARCH! 1_ 0 2004 at 3:00 P.m•, and will remain posted for 72 consecutive hours. Any change to the date and time established herein for posting of Bid Recommendations,Tabulations shall be posted in the Purchasing Department and/or at www.demandsiarcom (under the document section for this ITB). In the event the date and time of the posting of Bid Recommendations/Tabulations is changed, it is the responsibility of each bidder to ascertain the revised date of the posting of Bid Recommendations/Tabulations. Any person desiring 10 protest the intended decision shall file a notice of protest, in wining. within 72 consecutive hours after the posting of the bid tabulation (or receipt of written notice of Mended decision) and shall file a formal written protest within len calendar days after the date the notice of protest was filed. A written notice of intended decision shall only apply when the Purchasing Department gives notice of an intended decision about this bid. A written notice of intended decision received in accordance with Chapter 119, Florida Statutes. or School Board Policy 1343, as currently enacted or as amended from time to time, shall Dki be used as a basis for filing a notice of protest as described herein. Saturdays, Sundays. legal holidays and days during which the school district administration is closed shall be excluded in the computation of the 72 consecutive hours. It the tenth calendar day falls on a Saturday, Sunday, legal holidays and days during which the school district administration is closed, the formal written protest must be received on or before 5:00 p.m. of the next Calendar day that is not a Saturday, Sunday, legal holiday and days during which the school district administration is closed. No submissions made after the bid opening amending or supplementing the bid shall be considered. Section 120.57(3)(b), Florida Statutes, as currently enacted or as amended from time to time, states that "The formal written protest shall state with particularity the facts and law upon which the protest is based". Any person who files an action protesting an intended decision shall post with the School Board, at the time of filing the formal written protest, a bond, payable to The School Board of Broward County, Florida. in an amount equal to one percent (1%) of the Board's estimate of the total volume of the contract or S5,0D0, whichever is less, which bond shall be conditioned upon the payment of all costs Mich may be adjudged against the protestant in an Administrative Hearing in which the action is brought and in any subsequent appellate court proceeding. 37. (Continued) Failure to file a notice o1 protest or to file a formal written protest within the time prescribed by Section 120.57(3). Florida Statutes. shall constitute a waiver of proceedings under School Board Policy 3320 and Chapter 120. Floriaa Statutes. The failure to post the bond required by School Board Policy 3320. Part VI, within the time prescribed by School Board Policy 3320. Part VI, as currently enacted or as amended from time to time, shall constitute a waiver of proceedings under School Board Policy 3320 and Chapter 120, Florida Statutes. Notices of protest formal written protests, and the bonds required by School Board Policy 3320, Part VI, shall be filed at the office of the Director of Purchasing, 7720 West Oakland Park Boulevard, Suite 323. Sunrise, Florida 33351 (tax 75W21-0936). Fax filing will not be acceptable for the filing of bonds required by School Board Policy 3320. Part VI. 38 SUBMfrTAI QFBIDS: All bidders are reminded that if is the sole responsibility of the BIDDER to assure that their bid is time stamped in the PURCHASING DEPARTMENT on or before 2.00 p.m. on date due. The address for bid submmalincluding hand j delivery and overnight courser delivery. is indicated as 7720 West Oakland Padu Boulevard, Suite 323, Sunrise, Florida 33351. The bidder 6 fully and completely responsible for the payment of all delivery costs associated with the delivery of their bid or related material. The Purchasing Department will not accept delivery of any bid or related material requiring the School Board to pay for any portion of the delivery cost or the complete delivery cost. Prior to bid submittal, it is me responsibility of the bidder to be certain that all addendum released have been received, that all addendum i requirements have been completed, and that all submittals required by the addendum have been limey filed. (See General Condition 1 ) j 39. PACKING SUPS: If will be the responsibility of the awardee to attach all packing slips to the OUTSIDE of each shipment. Packing slip must reference SBBC purchase order number/control number. Failure to provide packing slip attached to the outside of shipment will result in refusal of shipment at vendors expense. 40. USE OF OTHER C-QNTRAF7S: SBBC reserves the right to utilize any other SBBC contract. any State of Florida Contract, any contract awarded by any other crry or county governmental agencies. other school board other community collegwstate university system cooperative bid agreement. or to directly negottatefpurChase per School Board policy and/or State Board Rule 6A-1.012, as currently enacted or as amended from time to time, in lieu of any otter received or award made as a result of this bid A it is in its best interest to do so. 41. INDEMNIFICATION: a) SBBC agrees to be fully responsible for its acts of negligence, or its agents' acts of negligence when acting within the scope of their employment and agrees to be liable for any damages resulting from said negligence. Nothing herein is intended to serve as a waiver of sovereign immunity by SBBC. Nothing herein shall be construed as consent by SBBC to be sued by third parties in any matter arising out of any contract. b) VENDOR agrees to indemnity, hold harmless and defend SBBC. its agents, servants and employees from any and all claims, judgments, costs and expenses including, but not limited to. reasonable attorney's fees, reasonable investigative and discovery costs, court costs and all other sums which SBBC, its agents, servants and employees may pay or become obligated to pay on account of any, all and every claim or demand. or assertion of liability, or any claim or action founded thereon, arising or alleged to have arisen out of the products, goods or services lumished by the VENDOR, its agents, servants or employees: the equipment of the VENDOR, its agents, servants or employees while such equipment is on premises owned or controlled by SBBC; or the negligence of VENDOR or the negligence of VENDOR's agents when acting within the scope of their employment, whether such claims, judgments, costs and expenses be for damages, damage to property including SBBC's property, and injury or death of any person whether employed by the VENDOR, SBBC or otherwise. Revised 12/04/2003 Broward County Public Schools Is An Equal Opportunity/Equal Access Employer Page 4 42. PUBLIC ENTITY CRIMES: Section 287.133(2)(a), Fionda Statutes, as currently enacted or as amended trom time to time, states that a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract wth a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017 for CATEGORY TWO [currently S25,000] for a period of 36 months from the dale o1 being placed on the convicted vendor list. 43. CERTIFICATION REGARDING DEBARMENT SUSPENSION, INELIGIBILITY OR VOLUNTARY EXCLUSION - Lower Tie�vered Transactions: Executive Order 12549. as currently enacted or as amended from time to time, provides that, to the extent permitted by law, Executive departments and agencies shall participate in a govemmentwlde system for nonprocurement debarment and suspension. A person who is debarred or suspended shall be excluded from Federal financial and non- financial assistance and benefits under Federal programs and activities. Except as provided in § 85.200, Debarment or Suspension. § 85.201, Treatment of Title IV HEA participation, and §85.215, Exception provision, debarment or suspension of a participant in a program by one agency shall have govemmentwde effect. A lower her covered transaction is, in part, any transaction between a participant [SBBC] and a person other than a procurement contract for goods or services, regardless of type, under a primary covered transaction; and any procurement contract for goods or services between a participant and a person, regardless of type, expected to equal or exceed the Federal procurement small purchase threshold fixed at 10 U.S.C. 2304(g) and 41 U.S.C. 253(g) (currently $100.000) under a primary covered transaction; or any procurement contract for goods or services between a participant and a person under a covered transaction, regardless of amount, under which that person will have a critical Influence on or substantive control over that covered transaction. A participant may rely upon the certification of a prospective participant in a lower tier covered transaction that it and its principals are not debarred, suspended, proposed for debarment under 48 CFR part 9, subpart 9.4, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. Each participant shall require participants in lower her covered transactions to include the certification for it and its principals in any proposal submitted in connection with such lower tier covered transactions. CERTIFICATION a) The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. b) Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. 44, RUS.ONABLE ACCOMMODATION: In accordance with Title II of the Americans with Disabilities Act, any person requiring an accommodation at the bid opening because of a disability must contact the Equal Educational Opportunities Department at 954.765-6187 or TOO 954.765-6188, 45. TERMINATIOWCANCELLATION: Section 237.161, Florida Statutes, prohibits SBBC from creating obligations on anticipation of budgeted revenues lot a period in excess of one year. As such, SBBC may, during the contract period, terminate or discontinue the items covered in this bid. This written notice will release SBBC of all obligations, subsequent to the termination date, in any way related to the items covered in this bid upon 30 days prior written notice to the awardee. These provisions must be included as pan of any lease agreement between the parties. No lease will be considered that does not include these provisions. 46 LOBBYIST ACTIVME5; Persons acting as lobbvism must state at The bea nnin[ e, their presentation, letter, telephone call. e-mau or tamimire transmission Ic Scnoa Board Members. Superintendent or Members of Senor Management me grout association, organization or business interest she/be is representing a) For purposes of School Board Policy 1100B. as currently enacted or as amenoed from time to tune. a lobbyist is defined as a person wtio for enmeoate or subsequent compensation, le.g., monetary profit Personal gam) represents a ououc or private group, association. organization or business nteres! and engages in efforts to influence Smoot Board members on matters w4hm their official lurisdictxxl b) For purposes of this Policy, a bbbvst is not considered to be a person representing school allied groups (e.g., PTA, DAC. Band Booster Associations etc.) nor a public official acting in her/his official capacity. c) Lobbyists shall annually (July 1) disclose in each instance and for each client prior to any lobbying activities, their identity and activities by completing the lobbyist statement font which can be obtained from official School Board Records. School Board Members Offices or the Superintendent's Office. d) The lobbyist must disclose any direct business association with any current elected or appointed official or employee or any immediate family member of the School Board. e) Senior -level employees (Pay Grade 30 and above) and School Board members are prohibited from lobbying activities for one year after resignation or retirement or expiration of the term of office. f) The Deputy to the Superintendent shall keep a current list of persons who have submitted the lobbyist statement form. 47, TIE BID PROCEDURES: When identical prices are received frvn two or more vendors and all other factors are equal, prionly for award shall be given to vendors in the following sequence: A business that certifies that it has implemented a drug -free workplace program shall be given preference in accordance with the provisions 0 Chapter 287.087. Florida Statutes, as currently enacted or as amended from time to time; The Broward County Certified Minority/Women Business Enterprise vendor, The Palm Beach or Miami -Dade County Certified MinontylWomen Business Enterprise vendor, The Florida Certified Mnorny/Women Business Enterprise vendor. The Broward County vendor, other than a Minonly/Women Business Enterprise vendor; The Palm Beach or Miami -Dade County vendor, other than a Minonty/Women Business Enterprise vendor: The Florida vendor, other than a Minortty/Women Business Enterprise vendor. Y It application of the above criteria does not indicate a priority for award, the award will be decided by a con foss. The coin toss shall be held publicly in the Purchasing Department; the tie low bid vendors invited to be present as witnesses. Included as a part of these bid documents is a Form entitled SWORN STATEMENT PURSUANT TO SECTION 287.087. FLORIDA STATUTES, AS CURB NT Y ENAC OR AS AMENDED FROM TIME TO TIME, ON PREFERENCE TO BUSINESSES WITH DRUG -FREE WORKPIrAACE, PROGRAMS. This form will be used by the bidder to certify that it has implemented a drug -tree workplace program. In order for bid to be considered, the Invitation to Bid form (Page 1 of this bid) must be property signed in order for the bid to be considered. A bidder can not sign this form in lieu of property signing the Invitation to Bid form. Revised 12/04/2003 Broward County Public Schools Is An Equal Opportunity/Equal Access Employer Page 5 48 MINORITy/tIV 11AE114 B IN ENTERPRISE aA/WB PART1 IPATION: SBBC nor a 6AnDrity/women Business Enterprise (M/WBE) Pm9ram. A M/W6E s defined by SBBC as any legal entity, other than a pint venture, which is organized to engage in commercial transactions and which is at least 51 A owned and controlled by minority persons. If the bidder is a Certified M/WBE by $BBC or by the Department of Management Services. Division of Purchasing. State of Florida. as per Chapter 287.0943, Florida Statutes, as currently enacted or as amended from time to time, bidder should indicate its certification number on the Bid Summary Sheet. For nfonratan on MIWBE Certilution, contact the School Board's M/WBE office at954-760.7470, if is a goal of the School Board to incorporate at least five percent M/WBE participation in any award made as a result of this bid. 11 me bidder is not a Certified KWBE. bidder should include, as an attachment to its bid, a plan to show how lt will incorporate at least live percent M/WBE participation in any award received as a result of this bid. 49. SBBC ITEM IDENTIFICATION SYSTEM: The five digit nine digit or 13 character/digit hem number shown in parenthesis at the beginning of an hem on the Bid Summary Sheet represents the School Board's identification number for the hem. It does not represent any manulacturer/distributor model/pari number. 50 SBBC PHOTO IOENTIFlCATION BADGE: SBBC photo mnocaivr oaoge,-!'. appy to all venaors other man those making delrvenes Ar awamee snal: t*e required to have all its employem. sub -contractors or agents who will be enienn; onto School Board propetty as a result of m5 award wear. while on SBBC aropem a photo identification badge issued by SBBC. Each individual for whom a SBBC photo identification badge is requested will be required to fill out forms, show his/her drivers license and social security card, and be fingerprinted. A background check will men be conducted on each badge applicant. SBBC reserves the right to require addit onal ritormation from any applicant and to deny a badge to any applicant. Any applicant denied a badge s prohibiled from entering onto School Board party as an employee. sub- contractor or agent of an awardee. The current total tee for a SBBC photo identification badge, including fingerprinting and FBI background check is currently 367Z. Fingerprinting and FBI check is M.00 and must be in the form of a money order made payable to Fingerprinting Services. LLC or credit card payment may be made via the internet at htt Wvm fl nuts om or by calling 677�357-7456. The photo identification badge is $15.00 payable to The School Board of Broward County in the form of a money order or company check. These tees are not refundable and subject to change without notice. Vendor will be required to pay the rate current at the time of request of badge. THIS SPACE INTENTIONALLY LEFT BLANK Revised t2/04/2f�03 Broward County Public Schools Is An Equal Opportunity/Equal Access Employer Page 6 Bid No. 24.052R Page 7 of 31 Pages BID PROPOSAL SECTION 4, SPECIAL CONDITIONS INTRODUCTION AND SCOPE: The School Board of Broward County, Florida (hereinafter referred to as "SBBC) acting as lead agency for the Southeast Florida Governmental Purchasing Co-operative Group, desires bids on SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR AND INSTALLATION as specified herein. The scope of requirements includes. but is not limited to, security lighting, parking lot light poles, outdoor building lighting, lighting protection systems, stadium lighting, gymnasium and sports field lighting to be performed by State of Florida -licensed electrical contractor (EC) without restriction or a Florida County -registered electrical contractor (RC) without restriction. Unit prices quoted shall include on -site service to various schools, departments and centers as well as designated municipal and Cooperative agency -owned facilities within the Florida Counties of Miami -Dade, Broward and Palm Beach at the direction of the District Maintenance Department, 3810 NW 10 Avenue, Fort Lauderdale, Florida 33309, unless otherwise indicated. SBBC locations may issue open (blanket) purchase orders as required. Receipt of open orders does not authorize the release or shipment of any goods or service. For all open orders, items will be ordered on an as needed basis through the use of an order form. Shipments received as a result of an open order, where an order form has not been released, will not be accepted and no cost shall be incurred by SBBC as a result. 2. TERM: The award of this bid shall establish a contract for the period beginning May 1, 2004 and continuing through June 30, 2006. Bids will not be considered for a shorter period of time. All prices quoted must be firm throughout the contract period. Items will be ordered on an as needed basis. 3. BIDDERS' CONFERENCE: A Bidders' Conference will be held on Tuesday, February 3, 2004 beginning at 9:00 a.m., in the 211d Floor Conference Room, District Maintenance Department, 3810 NW 10 Avenue, Fort Lauderdale, Florida 33309. Representatives from all interested companies are encouraged to attend. The purpose of this conference is to discuss any concerns a bidder may have. 4. AWARD: In order to meet the needs of SBBC, the GROUP, as indicated on the Bid Summary Sheet, shall be awarded up to the three lowest responsive and responsible bidders meeting specifications, terms and conditions. The lowest awardee for the group shall be considered the primary vendor and should receive the largest volume of work. Therefore, it is necessary to bid on every item in the group, and all items in the group must meet specifications in order to have the bid considered for award. Unit prices must be stated in the space provided on the 'Bid Summary Sheet. SBBC reserves the right to procure goods from the second and third lowest bidders if: a) the lowest awardee cannot comply with delivery requirements or specifications; b) the lowest awardee is not in compliance with delivery requirements or specifications on current or previous orders; c) in cases of emergency; d) it is in the best interest of SBBC to do so regardless of reason. After award of this bid, any bidder receiving an award who violates any specification, term or condition of this bid can be found in default of its contract, have its contract canceled, be subject to the payment of liquidated damages, and be removed from the bid list and not be eligible to do business with this School Board for two years, as described in General Conditions 3, 23 and 24. VENDOR NAME: MAAr Bid No. 24-052R Page 8 of 31 Pages The School Board of Broward County, Florida SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY -AND INSTALLATION IDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR SECTION 4 SPECIAL CONDITIONS Continued 5. PARTICIPATING BROWARD CO-OPERATIVE PURCHASING GROUP MEMBERS: The following is a listing of the participating governments and agencies that have committed their annual volume for products awarded through this contract: ;o, Broward Community College :- Broward County Board of Commissioners �o City of Coconut Creek City of Coral Springs City of Hollywood City of Margate City of Pompano Beach City of Tamarac The School Board of Broward County, Florida 6. INFORMATION: Any questions by prospective bidders concerning this Invitation to Bid should be addressed to Mr. Mark Alan, Purchasing Agent, Purchasing Department, 754-321.0507 or email at mark.alan@browardschools.com who is authorized only to direct the attention of prospective bidders to various portions of the Bid so they may read and interpret such for themselves. Neither Mr. Alan nor any employee of SBBC is authorized to interpret any portion of the Bid or give information as to the requirements of the Bid in addition to that contained in the written Bid Document. Questions should be submitted in accordance with General Condition 6. Interpretations of the Bid or additional information as to its requirements, where necessary, shall be communicated to bidders only by written addendum. Any verbal or written information, which is obtained other than, by information in this ITB document or by Addenda, shall not be binding on SBBC. 7. CONTRACT EXTENSION: The purpose of this bid is to establish a contract, at firm unit prices, for the purchase of estimated requirements for the items listed. The term of the bid shall be for 26 months, and may, by mutual agreement between SBBC and the awardee, upon final School Board approval, be extended for two additional one year periods and, if needed, 180 days beyond the expiration date of the final renewal period. The Board, through its Purchasing Department, will, if considering to extend, request a letter of intent to extend from each awardee, prior to the end of the current contract period. The awardee will be notified when the recommendation has been acted upon by the School Board. All prices shall be firm for the term of the contract. Awardee(s) agree to this condition by signing their bid. 8. QUANTITIES: The quantities listed on the Bid Summary Sheet are estimated quantities to be ordered throughout the contract period for each item and are not a guarantee. Actual quantities ordered throughout the contract period may be greater or lesser than the bid estimates and shall be furnished at the fixed contract price. Purchases will be requested as needed throughout the contract period. VENDOR NAME: MA/Ir Bid No. 24-052R Page 9 of 31 Pages The School Board of Broward County, Florida SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE. REPAIR ---- AND INSTALLATION SECTION 4. SPECIAL CONDITIONS (Continued 9. COMPANY REPRESENTATIVE: Bidder(s) must indicate in the space provided on the Bid Summary Sheet, or upon request, the name, address and telephone number of the representative who could make scheduled visits to the schools/departments and who will be available upon request to resolve billing and delivery problems. 10. INVOICES: Delivery copies, packing slips and invoices to SBBC MUST include the following to permit SBBC to verify prices with this contract and expedite the use of material. FAILURE OF AN AWARDEE TO PROVIDE THIS INFORMATION WILL RESULT IN EITHER THE INVOICE BEING RETURNED FOR CLARIFICATION OR A DELAY IN PROCESSING SAID INVOICE FOR PAYMENT. Invoices are to be mailed to District Maintenance Department, Contract Services, 3810 NW 10 Avenue, Fort Lauderdale, Florida 33309. A. Material release number OR the control number B. Purchase order number C. Complete description of the items D. Hourly rate per bid E. Copy of signed and approved UBCI Inspection from the SBBC Building Department, if required. F. List of authorized materials supplied by the awardee, original cost and cost-plus mark-up percentage. G. Total dollar amount will be net 11. PROTECTION OF WORK PROPERTY AND PERSONNEL: The awardee shall at all times guard against damage and/or loss to the property of SBBC, and shall replace and/or repair any loss or damages unless such be caused by SBBC personnel. SBBC may withhold payment or make such deductions, as it might deem necessary to insure reimbursement for loss and/or damages to the property through negligence of the awardee, The awardee shall take the necessary safety precautions to protect both personnel and property while the work is in progress simultaneously adhering to the project schedule. 12. CORRECTION OF WORK: Awardee(s) shall re -execute, within 10 calendar days, any project that fails to conform to the requirements of the contract and/or remedy deficiencies that appear during the progress of the work as well as warranty defects due to faulty workmanship which appear within a period of one year from the date of completion. Awardee(s) may be liable to SBBC for the cost of materials that may be required in correcting the deficiencies in the project. 13. CLEAN UP AND REMOVAL OF DEBRIS: Awardee(s) shall keep the premises free from accumulation of waste material and rubbish on a daily basis. No tools, materials or equipment are to be left in the work area unsecured at the end of the workday. Work areas must be left free of hazards that may cause injury to occupants. At the completion of each project, awardee(s) shall remove from the premises all equipment and debris. Any salvaged materials provided by SBBC shall remain the property of SBBC and be secured and stored if SBBC desires to keep material. If SBBC does not desire this material, it shall be disposed of by the awardee(s). SBBC will provide trash receptacle(s) for the use of the awardee(s). Awardee(s) must remove all trash from the job site. The cost of clean-up and removal of debris must be included in the bid price offered. VENDOR NAME: MAAr Bid No. 24-052R Page 10 of 31 Pages The School Board of Broward County, Florida SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR AND INSTALLATION SECTION 4, SPECIAL CONDITIONS (Continued) 14. ACCEPTANCE OF MATERIALS: The material delivered under this bid shall remain the property of the seller until a physical inspection and actual usage of this material is made and thereafter accepted to the satisfaction of SBBC and must comply with the terms herein, and be fully in accord with specifications. In the event the material supplied to SBBC is found to be defective or does not conform to specifications, SBBC reserves the right to cancel the order upon written request to the seller and return the product to seller, at seller's expense. 15. COOPERATION WITH SBBC AND OTHER AWARDEES: SBBC reserves the right to supervise all services. repairs and/or installation required under this contract and to provide the requisite parts from SBBC stock. SBBC also reserves the right to have SBBC personnel assist and work together with awardees' personnel when it is deemed in the best interest of SBBC. This Special Condition will NOT void ANY warranty provisions or Bid Specifications stated in this document, including the one-year "on -site" warranty for parts and labor provided by the awardees, while working in cooperation with SBBC authorized personnel. 16. SUBCONTRACTING: Awardees may subcontract survey identification, preventive maintenance, repair and installation project work with the expressed written approval of the Supervisor, District Electrical. Subcontractors, if employed by awardees, must be in compliance with all licensing and certification requirements, as well as be in compliance with the security clearance requirements set forth in General Condition 50, in order for awardees to obtain approval to utilize any subcontractors. 17. CANCELLATION: Any contract awarded as a result of this bid will be subject to cancellation at any time by SBBC for one or more of the following reasons: A. Awardee(s) failure to respond and schedule work requested within the scheduled parameters agreed upon by the awardee(s) and the Supervisor, District Electrical or his designee. B. Awardee(s) failure to provide a 24-hour, 7 days per week emergency call service or respond to emergency calls within the 24-hour period required by the Bid Specifications. C. Awardee(s) use of service personnel that are not qualified to perform services specified by this subject contract. D. Unsatisfactory workmanship, unacceptable attitude, behavior or communication of awardee(s) personnel during project times. E. Failure to maintain and/or furnish required records on equipment repaired and/or serviced. F. Excessive labor and/or parts cost in conjunction with installation of replacement parts on specific serial numbered equipment being serviced. G. Unsatisfactory evaluation by designated SBBC representative monitoring technicians' performance when installation and project work is performed. H. Substantial changes to Codes, SREF or other standards that would dramatically alter the cost-effectiveness of this contract to SBBC and/or awardee(s). 18. WARRANTY: The awardee shall fully guarantee the cost of parts and labor (except for abusive or operator incurred damage which could have been avoided by referring to instructional manual) for a period of one year for all items after date of delivery and installation to provide SBBC with an "on -site" warranty. In the event a dispute on requested repairs between the District Maintenance Department and the awardee, the decision of SBBC shall be final and binding on both parties. VENDOR NAME: MAAr Bid No. 24-052R Page 11 of 31 Pages The School Board of Broward County, Florida SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR __AND INSTALLATION SECTION 5. BID SUMMARY SHEET UNIT PRICE TOTAL COST ITEM 1: (TO_BE AWARDED AS A GROUP] A. 1000 each SURVEY IDENTIFICATION ONLY for poles up to 50 feet high $ /hr $ B. 500 each SURVEY IDENTIFICATION ONLY for poles greater than 50 feet high $ /hr $ C. 10,000 hours JOURNEYMAN ELECTRICIAN, hourly labor rate $ /hr $ D. 10,000 hours ELECTRICIAN'S HELPER, hourly labor rate $ /hr $ EQUIPMENT RENTALS WITH OPERATORS, per hour, for all of the following equipment, to include any required operators and transportation to the sites, as required for projects and the Bid Specifications: E. 800 hours 100-foot bucket truck $ /hr $ F. 3,500 hours 65-foot bucket truck $ /hr $ G. 300 hours 30-foot, 2-man platform lift $ /hr $ H. 1,200 hours Auger with pole setter, 9-foot digging depth with up to 24-inch diameter $ /hr $ I. 1,000 hours Auger with pole setter, 15-foot digging depth with up to 60-inch diameter $ hr $ J. 1,300 hours Trencher with line layer $ /hr $ K. 1,200 hours Trencher with 5-foot digging depth and rock chain $ /hr $ TOTAL BID ITEM 1 (A — K inclusive)............................................................ VENDOR NAME: MA/Ir Bid No. 24-052R Page 12 of 31 Pages The School Board of Broward County, Florida SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR - AND INSTALLATION SECTION 5 BID SUMMARY SHEET ADDITIONAL REOUIRED INFORMATION FOR HOURLY LABOR RATES OVERTIME: Journeyman Electrician /hr Electrician's Helper /hr Rental Equipment Operator /hr Bidder must state the times when overtime hourly rates apply other than normal SBBC working hours of 8 am to 5 pm, Monday through Friday: WEEKEND: Journeyman Electrician Electrician's Helper Rental Equipment Operator Weekend labor rates will apply all day on Saturdays and Sundays only. HOLIDAY: Journeyman Electrician Electrician's Helper Rental Equipment Operator Bidder must attach a list of holidays observed that quality for holiday labor rates. EMERGENCY CALL-BACK: Journeyman Electrician Electrician's Helper Rental Equipment Operator /hr /hr /hr /hr Bidder must state the minimum number of hours necessary for compensation (may not exceed 4 hours for any period on the clock, any day, any time.) hr(s) Vendors shall provide quality equipment, experienced operators, transport capabilities and all other appropriate items to ensure maximum performance of equipment. Payment of the rental due to equipment failure will be pro -rated to the timeframe when the equipment rented was used prior to failure, dependent upon the total equipment cost of item rented for the original timeframe requested. VENDOR NAME: MAAr Bid No. 24-052R Page 13 of 31 Pages .... The School Board of Broward County, Florida SECURITY AND SPORT_ LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR AND INSTALLATION SECTION 5, BID SUMMARY SHEET (Continued OTHER ADDITIONAL INFORMATION Continued Electrical supplies used MAY be purchased under this contract on a strictly COST-PLUS arrangement only, under the terms indicated in General Bid Specification 4. Documentation of vendor cost must be provided with written estimates if the District Maintenance Department elects to have vendor replace any type of electrical materials necessary to complete a scheduled work project in a timely manner. The cost-plus mark-up for these materials cannot exceed the percentage indicated. % Installation of one 2-inch HDPE conduit underground/under foot pavement by directional bore method. per OF Installation of one 3-inch HDPE conduit underground/under foot pavement by directional bore method. per OF Installation of one 4-inch HDPE conduit underground/under foot pavement by directional bore method. per OF NOTE TO BIDDER: Review General Condition 48 prior to completing and mailing this bid. Bidder's M/WBE Certification Number: Agency Issuing This Number: NO YES C7 Bidder is not a certified M/WBE, but has included a plan to show how it will incorporate at least five percent M/WBE participation in any award received as a result of this bid. VENDOR NAME: MA/Ir Bid Na. 24-052R Page 14 of 31 Pages -The School Board of Broward County, Florida SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR AND INSTALLATION OTHER ADDITIONAL INFORMATION Continued Bidder to state additional HOURLY RATES for other than listed equipment (including operators and transportation) available for this contract. If you need to use additional sheets, please include the bid number and the name of your company on each sheet. EQUIPMENT VENDOR NAME: MA/lr HOURLY RATE Bid No. 24-052R Page 15 of 31 Pages _ The School Board of Broward County, Florida SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR AND INSTALLATION OTHER ADDITIONAL INFORMATION Continued) COMPANY REPRESENTATIVE: (See Special Condition 9) Company Name Company Representative Street Address City, State and Zip Phone Number Fax Number Local/Toll-Free Phone Number E-Mail Address VENDOR NAME: MAAr Bid No. 24-052R Page 16 of 31 Pages _.-The School Board of Broward County, Florida SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR AND INSTALLATION SECTION 6 BID SPECIFICATIONS GENERAL BID SPECIFICATIONS The services required in this bid are the specific standards employed by the SBBC Facilities and Construction Management Department, modified to the needs of the SBBC District Maintenance Department. This document is in no way to be construed as applicable to any specific needs, requirements and standards of any Co-operative agency that has agreed to commit their annual volume of work to this contract. Co-operative a enc facilities slated to use the survey identification, preventive maintenance, repair and/or installation of security and sport lighting systems may differ somewhat from the needs of the School Board. 2. Attachments A, B and C are copies of sample documents that may be used to evaluate and schedule preventive maintenance and/or survey identification projects, as well as examples of cost estimates for both repairs and preventive maintenance sought by the District Maintenance Department. These documents will serve as a guide to awardee(s) and/or agencies to use and modify as needed. 3. The following requirements will be the sole responsibility of the awardee(s) and must be adhered to during the execution of each project that is required by the District Maintenance Department: 4. Awardee(s) must furnish all labor, equipment and supervision necessary for the requested survey identification, preventive maintenance, repair and installation of security and sport -type lighting, including related electrical wiring to assure proper compliance with the following standards: a) National Electrical Code (NEC) b) Underwriters' Laboratories, Inc. (UL) labeling c) PCI Design Handbook, 5th edition, PCI MNL—120-99 d) Manual for Quality Control for Plants and Production of Structural Precast Concrete Products, PCI MNL- 116 e) Guide for the Design of Prestressed Concrete Poles, PCI JR — 412. f) Illuminating Engineering Society of North America (IESNA) handbook, latest edition g) Photometric data of independent, nationally recognized testing agencies will be accepted. Photometric data of testing laboratories of luminaire manufacturers may be accepted if certified and approved by the District Maintenance Department Supervisor assigned h) Conformance with any other applicable local codes and standards. 5. Additional electrical supplies and materials, including lamps, MAY be provided by the SBBC District Maintenance Department or the awardee(s) at the option of the District Maintenance Supervisor assigned. Documentation of vendor cost must be provided with written estimates if the District Maintenance Department elects to have an awardee replace any type of electrical materials necessary to complete a scheduled work project in a timely manner, Transportation costs between work sites will be reimbursed at the hourly rate for installation when an awardee's supervisor and personnel are assigned more than one SBBC work location per day. 7. Transportation costs for the rental of equipment related to specific projects will be reimbursed at the hourly rate of rental of specific equipment when picked -up and returned to the rental location. VENDOR NAME: MA/lr Bid No. 24-052R Page 17 of 31 Pages - The School Board of Broward County, Florida ..SECURITY __SECURITY AND -SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE. REPAIR AND INSTALLATION SECTION 6, RID SPECIFICATIONS (Continued GENERAL BID SPECIFICATIONS (Continued 8. Transportation costs of rental equipment between work sites will be reimbursed at the hourly rate of rental of specific equipment when an awardee's supervisor and personnel are assigned to more than one SBBC work location per day. 9. Awardee(s) will be responsible for the prompt removal of all debris that is a result or part of all related work per Special Condition 13. All excavation or drilling areas must be backfilled and restored to similar surrounding landscape conditions within 5 business days after completion of the project. 10. Awardee(s) will check and correct the aim of security and sport -type lighting to achieve quality lighting and test all lighting equipment for full operation. REQUIRED RESPONSE TIMES FOR PROJECTS Awardee(s) are required to respond within 5 business days after notice or mutually approved agreement to proceed with project work from the District Maintenance Department Supervisor assigned. Emergency installation and service must be available 7 days per week, 24 hours per day defined by the District Maintenance Department as threatening to life, safety or public health conditions. SBBC will require the awardee(s) to provide emergency installation, replacement and repairs within 24 hours of such declaration. 3. Emergency installation and service hours are considered after 5:00 p.m. and prior to 8:00 a.m. Monday through Friday, after 5:00 p.m. Friday and before 8:00 a.m. for weekend or emergency work and all SBBC-recognized holidays, or at any time that a District Maintenance Supervisor declares a situation to be an emergency. EXTERIOR LUMINARIES If required, submit shop drawings and product data and/or samples when requested by the District Maintenance Supervisor assigned. The shop drawings must be of a sufficient size to show necessary detail for each luminaire type, and its components. Catalog cuts or scale drawings will not be acceptable. 2. Shop drawings may include but may not be limited to manufacturer's dimensioned scale drawings showing in complete detail the fabrication of all luminaires including finish, metal thickness, fabrication methods, support method, ballasts, socket type of shielding, reflectors, provisions for relamping, EPA for, and all other information to show compliance with NEC and UL. 3. Luminaire details may vary slightly from those shown on drawings provided the changes do not adversely affect size of installation, durability, performance or appearance of the luminaire. SBBC reserves the right to subject materials to photometric testing at an independent testing laboratory. 4. Shop drawings and supporting calculations that contain structural information shall be signed and sealed by a State of Florida -registered Professional Engineer. VENDOR NAME: MAAr Bid No. 24-052R Page 18 of 31 Pages The School Board of Broward County, Florida SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE. REPAIR ----- ._.._ AND INSTALLATION . SECTION 6, BID SPECIFICATIONS (Continued) EXTERIOR LUMINAIRES When requested, awardee(s) must submit for review and approval one representative sample of any luminaire or component required under the scope of a specific project. After review and approval, luminaire materials are to be shipped to the location indicated by the District Maintenance Supervisor assigned. Samples are to be provided at no charge to SBBC. Luminaire parts and components not specifically identified or indicated are to manufactured of materials appropriate for their function and resistant to corrosion and thermal and mechanical stresses encountered in the normal application and functioning of the luminaries with any particular emphasis on south Florida climatic conditions. 6. All cast parts, including die-cast members are to be of uniform quality, free from blow holes, pores, hard spots, shrinkage defects, cracks or other imperfections that affect strength and appearance, or are indicative of inferior metals or alloys. Exterior surfaces which do not otherwise receive a finishing coating: machined, sanded or similarly treated areas, such as extruded metal parts. All finished castings shall be given a minimum of one coat of baked -on clear methacrylate lacquer unless a painted finish is specified. 7. Manufacturer shall have a minimum of 10 years of experience in the design and production of their products listed in this section. PARKING LOT LIGHTING Minimum of 1 foot-candle with a maximum of 12:1, not to exceed 0.05W per square foot. 2. Indicate light loss factor (LLF). a) The suggested standard for a metal halide luminaire's LLF equals 0.75W. b) For high-pressure sodium luminaries, the LLF standard equals 0.90W. c) SBBC reserves the right of actual performance verification. Computer analysis shall be based upon a 10 foot grid. Concrete poles must achieve a minimum 28-day compressive strength of 8,000 PSI. Cement shall conform to the latest requirements of Type III Portland Cement in accordance with ASTM-C150. Maximum size aggregate may be 3/4-inch (19mm) or 3/4 of the clear spacing between reinforcing steel and surface of pole. Any water reducers, retarders, or accelerating admixtures must conform to ASTM-C494. Water shall be free from foreign materials in amounts harmful to concrete and embedded steel. VENDOR NAME: MAAr Bid No. 24-052R Page 19 of 31 Pages The School Board of Broward County, Florida SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR A D INSTALLATION SECTION 6, BID SPECIFICATIONS (Continued) PARKING LOT LIGHTING Continued Steel reinforcement and fastener standards: a) Deformed steel reinforcement shall conform to requirements per ASTM-A615 for Grade 60 Rebar. b) Prestressed steel reinforcement shall conform to uncoated 7-wire, stress -relieved strand per ASTM-A416. c) Steel spiral reinforcement shall conform to the requirements per ASTM-A82 and shall not be less than 0.150-inch diameter. d) All structural steel hardware and anchor bolts must conform to ASTM-A36 with zinc alloy AC41 A shall conform to ASTM-13240 possessing a hot -dipped galvanized finish per ASTM-A153. e) Anchor bolts' threaded end to be HDG for minimum of 12-inch nuts, with washers and spacers to be fabricated of HDG Steel. 5. Finishing standards: a) Luminaire finish should be applied in a manner that will assure a durable wear -resistant surfacing. Prior to finishing, hot clean surface by accepted chemical means and receive corrosion inhibiting (phosphating) treatment assuring positive paint adhesion. b) Exposed metal surfaces, except chromium plated parts, shall be given an even coat of high-grade methacr late lacquer, or transparent epoxy. c) Aluminum surfaces exposed to weather must receive a duranidic finish for corrosion resistance. d) Sheet steel luminaire housings, iron and steel parts, which have not received corrosion inhibiting (phosphating or bonderizing) treatment are to be utilized in exterior applications and made corrosion - resistant by zinc-, hot -dipped zinc galvanizing or cadmium -plating after completion of all forming, welding, or drilling operations. e) The minimum thickness of above protective coatings must be: (1) Hot -dipped galvanized zinc coating - .0005 inch. (2) Cadmium -plating - .0001 inch. (3) Electroplate parts operated under temperatures injurious to hot -dipped galvanizing. Painted reflectors must be completely formed before application of primer and enamel color coatings. Reflectors and bodies for fluorescent lamp luminaires made of steel of the thickness specified, have a baked -on white synthetic enamel finish and given a suitable primer and white color coats properly applied. 8. If requested by the District Maintenance Department Supervisor assigned, awardee must submit a sufficient quantity of flat steel panels having the identical primer and color coats applied in the same manner as proposed for the contract items, for subjection to any one or all of the tests listed herein by an SBBC-approved independent testing laboratory. The panels must be of a suitable size and drilled as necessary for a particular test procedure, SBBC will bear the cost of all required tests if they pass; the awardee will bear the cost of testing if they fail. VENDOR NAME: MMr Bid No. 24-052R Page 20 of 31 Pages --The School Board of Broward County, Florida SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE. REPAIR AND INSTALLATION SECTION 6, BID SPECIFICATIONS (Continued) LAM PS Provide lamps for luminaries when requested by the District Maintenance Supervisor assigned. SBBC reserves the right to provide the lamps from its own stock when it is cost effective to do so. Any remaining lamps not used in any project remain the property of SBBC. 2. Lamps as specified for the individual luminaries or lighting equipment must be delivered and installed, leaving luminaries completely tamped and in normal operating condition. 3. Lamps produced by the manufacturers such as General Electric, Osram/Sylvania Lighting or Phillips should be used. Fluorescent lamps should be F32T8/RS/CW (2900 Lumens), energy savings unless specifically noted otherwise. 4. All incandescent lamps must be IF (inside frost) and rated for nominal operation at 130V, extended service, unless specifically noted otherwise. 120V lamps are NOT acceptable. REFLECTORS Reflectors, reflecting cones and baffles should be fabricated from no. 12 aluminum reflector sheets, 0.57-inch (15 gauge) or heavier, free of any tooling marks, spinning lines and be free of any marks or indentations caused by riveting or other assembly techniques. Ensure that no rivets, springs or other hardware are visible after installation. 2. Reflectors and baffles must be of first quality, polished, buffed and anodized or Alzak finished, and have a color as selected by the District Maintenance Supervisor assigned. Reflector and baffles must have modified elliptical contour and produce no apparent brightness from nadir to 40 degrees above nadir, nor the lamp image nor any part of the lamp visible from nadir to 40 degrees above nadir. Aluminum reflectors, where required, are to be formed and finished as noted on drawings or as directed by the District Maintenance Supervisor assigned. Reflectors should be free from blemishes, scratches or indentations which would distort their reflective function, finished by means of the Alzak or a similar process. When requested, awardee shall supply samples of colored aluminum finished in black, brass, bronze, etc., for review by the District Maintenance Supervisor assigned before fabrication. LAMPHOLDERS Lamp sockets must be rigidly and securely attached to the luminaire enclosure or husk. 2. Incandescent and metallic vapor lamp sockets must be fabricated of heavy-duty, heat -resistant porcelain. Plastic or metal sheet sockets cannot be used unless specifically requested by SBBC. 3. Fluorescent lamp sockets operating with an open circuit voltage in excess of 300V must be of the safety type, and open the. supply circuit when the lamp is removed from the sockets. VENDOR NAME: MA Ir Bid No, 24-052R Page 21 of 31 Pages The School Board of Broward County, Florida SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR AND INSTALLATION SECTION 6, BID SPECIFICATIONS (Continued WIRING 1. Wiring between fluorescent lampholders, associated operating and starting equipment must be of similar or heavier gauge than the leads fumished with the approved types of ballasts and have equal or better insulating and heat - resisting characteristics. 2. Wire within housing must be entirely covered with flexible woven fiberglass sleeve. Protect wiring with tape or tubing at all points where abrasion may occur. Conceal wiring within luminaire construction except where the luminaire design or mounting dictates otherwise. 3. Connections of wires to lampholder terminals and other accessories must be made in a neat and workmanlike manner and be electrically and mechanically secured with no protruding loose strands. The number of wires extending to or from the terminals of a lampholder or other accessory shall not exceed the number that the accessory is designed to accommodate. 4. Wiring channels and wire ways must be free from projections, rough or sharp edges throughout. All points or edges over which conductors must pass and may be subject to injury or wear shall be rounded or bushed. 5. Insulated bushings are to be installed at points of entrance and exit of flexible wiring. 6. Junction boxes attached to luminaires must be approved for the number of conductors indicated on the drawings with supplementary junction boxes installed where required and comply with NEC. 7. For exterior lighting, provide a fuse and fuse holder in the primary side of each ungrounded conductor for all ballasts, at the hand hole of each exterior pole -mounted luminaire or junction box for each wall -mounted luminaire. 8. Ballasts shall be CWA for designated voltage. The approved manufacturers are: Advance, Jefferson, General Electric, Sala or Universal. 9. All splices in ground boxes shall be sealed with approved sealing packs. Approved brand: 3M Scotch Lock 3570. All conduits entering ground boxes shall be sealed with an approved duct seal in an attempt to prevent the intrusion of water and other objects. ILLUMINATION Provide illumination computer printouts for all parking lots. 2. Provide a maintained minimum of 1 foot-candle with a maximum to minimum ratio of 12:1. 3. Illumination of fagade should be accomplished with multiple controlled beam floodlights as shown on luminaire schedule. Floodlights must be contained in aluminum -fabricated housings mounted vertically on the face of each pole. VENDOR NAME: MA/Ir Bid No, 24-052R Page 22 of 31 Pages The School Board of Broward County, Florida SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR AND INSTALLATION SECTION 6. BID SPECIFICATIONS Continued) ILLUMINATION Continued 4. Luminaries must provide 5 foot-candles average with a maximum to minimum ratio of 4:1. 5. Provide computer printout of point -by -point vertical foot-candles with the shop drawings and prior to fabrication. LIGHTING CONTACTORS Lighting contactors shall be electrically operated, mechanically held with double break silver alloy contacts, fully - rated for tungsten, fluorescent or general use loads with interrupting capacity of 300 percent of rated current and NEMA I enclosure except otherwise specified. Approved manufacturers are ASCO-920RC, Square-D Class 8903, General Electric CR160MB and Westinghouse A202. PRESTRESSED CONCRETE POLES 1. The poles shall be fabricated in steel molds by the centrifugal spinning process or by static casting methods and have a smooth natural form finish, soft gray in color. 2. Poles shall be designed and constructed so that all wiring and grounding facilities are concealed within the pole. All hand holes, couplings, inserts for step bolts, thru-bolt holes and ground wire shall be cast into the pole during the manufacturing process. 3. Poles shall be round or square in cross-section and provide a continuous taper of a minimum 0.18 inches per foot of length to maximum of 0.25 inches per foot, providing a minimum of 1-1/2 inches of concrete coverage over the reinforcing steel. 4. All cable entry holes shall be in accordance with the location and sizes as required by the District Maintenance Supervisor assigned, free from sharp edges for passages of electrical wiring. All hand hole frames shall be composed of a non-metallic, non-conductive injection molded material. 5. Poles, facade, base, anchorage and foundations shall be designed considering application of wind load and dead load. The moment at any point along the length of the pole is the sum of the moments resulting from dead loads and forces from wind loads. The wind force is equal to the wind pressure multiplied by the effective projected area of the objects involved and designed to Florida Building Code standards. 6. Submit computations of wind loading for approval demonstrating compliance with wind loading requirements. 7. Bases must be fabricated of cast -in -place or precast concrete. Provide precast concrete as manufactured by Brooks Products for Precast Corporation or by detail of Structural Engineer as shown on approved shop drawings. Awardee is responsible for providing concrete bases for all poles. 8. Provide 1 PVC conduit for a grounding conductor. VENDOR NAME: MAAr Bid No, 24.052R Page 23 of 31 Pages _ The School Board of Broward County, Florida SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR AND INSTALLATION SECTION 6, BID SPECIFICATIONS (Continued PRESTRESSED CONCRETE POLES (Conti_nuedj An aluminum nameplate cast into the wall of the pole approximately 4-5 inches above the ground line identifying the manufacturer, date of manufacture, length, weight, class, SBBC, fabrication number and when required, a purchase order number. INSTALLATION Awardee must be aware that luminaire locations as indicated on the drawings are approximate. Awardee is responsible to verify future locations with any existing plans provided by the District Maintenance Department or other reference data prior to installation. Awardee is also responsible to check for adequacy and non-interference with other equipment. 2. Manufactured poles shall be lifted and supported during manufacturing, stockpiling, transporting and erection operations only at the points shown on the shop drawings. Transportation, site handling, and erection shall be performed with acceptable equipment and methods, and by qualified personnel. 3. Upon completion of the installation, the luminaires and lighting equipment must be in complete operating order, free from defects in condition and finish. At the time of final inspection, luminaires and equipment must be fully tamped, and be complete with required lenses of diffusers, reflectors, side panels, louvers or other components necessary for the proper functioning of the luminaires. Luminaires and equipment must be clean and free from dust, plaster or paint spots. Any reflectors, lenses, diffusers, side panels or other parts damaged prior to the final inspection must be replaced by the awardee at no additional expense to SBBC. Housings installed directly in concrete should be fabricated of hot -dipped galvanized steel or cast aluminum. Where cast aluminum housings are used, provide two coats of asphaltum paint prior to installation. 5. Provide 1/8-inch thick x 2-inch diameter solid neoprene grommets at every mounting point for all luminaires surface - mounted to concrete structure to prevent direct contact of housing to concrete. 6. Adjust all directional luminaires to obtain the most uniform light distribution. Orient similar luminaires consistently. Coordinate luminaires with speakers, air grilles, pipes and ductwork. 7. Luminaire bottoms, edges and ends of rows must be even. Rows shall be straight, aligned and equally spaced in distinct areas. Clean all luminaires of debris and fingerprints and adjust trim to fit surface snuggly. Provide all necessary hangers and mounting accessories for a complete installation. Locate the fluorescent luminaires in the equipment rooms to provide the best illumination of the equipment already installed. Use chains or rods to support luminaries installed below ducts and pipes, as required. Install luminaires after pipes and ducts are installed. 9. After the installation of luminaires is completed, adjust luminaires after dark under the supervision of the District Maintenance Supervisor assigned. VENDOR NAME: MA/Ir Bid No. 24-052R Page 24 of 31 Pages The School Board of Broward County, Florida SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR ----.. AND- INSTALLATION SECTION 6 BID SPECIFICATIONS Continued INSTALLATION (Continued 10. Upon completion of the luminaire projects, turn on lighting for a continuous 48-hour period in order to observe, replace any bumed-out lamps, defective ballasts, fuses and related material. GROUNDING Install complete grounding system in accordance with NEC 250. 2. Measure ground grid resistance with earth test megger and install additional ground rods and conductors as required until resistance to ground does not exceed 5 ohms. 3. Ground bus shall be a minimum of 4 x 1/4 inch copper, mounted on insulating standoff, complete with lugs for connecting grounding cables. 4. Ground rods shall be copper clad steel, 3/4 inch in diameter x 10 feet long, minimum. 5. Supplement the grounded neutral of the secondary distribution system by an equipment grounding system. Arrange the equipment grounding system so that all non -current carrying items in close proximity with electrical circuits are maintained continuously at ground potential and provided with a low impedance path for ground fault currents. The system must comply with the NEC 250, modified as indicated and/or specified. 6. The basic grounding system shall utilize the reinforcing bars in the footings of the building supplemented by ground rods and a connection to a cold water pipe where required to meet the test requirements specified. Provide, in conduit, a green insulated copper ground conductor as required to the main metallic water service entrance and connect to the supply side of same by means of ground clamps with the conduit: bonded to the ground conductor at each end. 8. Low voltage system neutrals shall be grounded at the related transformers to the feeder ground and to the nearest cold water line all in accordance with NEC. 9. Ground conductors, connections and straps must be provided in accordance with NEC. a) Equipment grounding conductors must be provided with green insulation, the same type as the associated phase conductors, but not exceeding 600V. b) The related feeder grounding conductors are to be connected to the grounding bar with compression indent -type connectors or as specified. 10. A feeder serving several panel boards must be provided with a continuous grounding conductor which is connected to each related cabinet grounding bar. VENDOR NAME: MA/lr Bid No. 24-052R Page 25 of 31 Paaes The School Board of Broward County, Florida SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR INSTALLATION SECTION 6. BID SPECIFICATIONS (Continued) GROUNDING Continued 11. Low voltage distribution systems must be provided with a separate green insulated equipment -grounding conductor for each three-phase or single-phase feeder. The required grounding conductor shall be installed in the common conduit with the related phase conductors. Where there are parallel feeders installed in more than one raceway, provide each raceway with a green insulated equipment ground conductor. 12. Single phase branch circuits required for lighting and receptacles shall consist of phase and neutral conductors installed in common metallic conduits. Provide flexible metallic conduit equipment connections utilized in conjunction with the branch circuits with approved grounding terminals at each end. Provide single phase branch circuits required for special equipment and all branch circuits installed in nonmetallic conduits with a separate grounding conductor. 13. Provide in panel boards and other electrical equipment the number and size of pressure connectors on all equipment grounding bars required for the termination of the equipment grounding conductors. In addition to the active circuits, provide pressure connectors for all spares and spaces. 14. Provide each electrical expansion fitting with a flexible copper ground securely bonded by approved grounding straps on each end of the fitting. 15. Provide ground conductor from equipment ground bus in motor control center through conduit and flexible metallic conduit to ground terminal in connection box mounted on motor. Where motor has separate starter and disconnect device, the ground conductor originates at the ground bar in the panel board or switchboard supplying these motors and be bonded to each starter and disconnect device enclosure. 16. Where electric devices such as electric heaters are installed in air ducts, provide a green insulated equipment ground conductor size based on the rating of the over current device supplying the unit. Bond the conductor to each unit air duct, and to the ground in the panel board. 17. For conduit ground continuity, Iocknuts, bushings, joiners and similar conduit fittings: made up sufficiently tight to assure a continuous and permanent metal -to -metal flow throughout each system. Where conduits terminate without mechanical connection to a metallic housing of electrical equipment, provide each conduit with a ground bushing and each bushing connected with a bar copper conductor to the ground bus in the electrical equipment. 18. Provide an unspliced main bonding jumper to connect the equipment grounding conductor and the service - equipment enclosure to the grounded conductor of the system within the service equipment or within the service conductor enclosure. 19. Communication grounding requirements are: a) Telephone: Provide 1 no. 6 from main ground bus to ground bus on telephone equipment board b) Fire alarm and detection: Provide 1 no. 8 to nearest ground bus c) Television distribution system: Provide 1 no. 8 to nearest ground bus d) Public address system: Provide 1 no. 8 to the nearest ground bus e) Computer networking: Provide 1 no. 6 to the nearest ground bus. VENDOR NAME: MA/Ir Bid No. 24-052R Page 26 of 31 Pages -.-The School Board of Broward County, Florida SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDEN TIFICATION, PREVENTIVE MAINTENANCE, REPAIR AND INSTALLATION SECTION 6, BID SPECIFICATIONS (Contin o) GROUNDING Continued 20, Installation requirements: a) End -to -end luminaires shall be continuously bonded b) Grounding contacts of receptacles shall connect to a system -grounding conductor, NOT the system neutral, by a minimum no. 12 AWG stranded copper wire. The resistance between the contacts and solid earth ground must not exceed 3 ohms. c) Bond all metal parts. Make equipment and bus connections with suitable lugs or clamps. Cadweld all wire - to -ground rod joints. Cadweld all wire -to -wire joints no. 1 /0 and over. d) Bond all conduits stubbing under switchboards, transformer and similar locations using bonding bushings. e) Provide a bond wire in all flexible metal conduits and connect to the boxes at each end in an approved manner f) Use PVC for sleeving grounding conductors, except that where sleeves are subject to extreme injury use rigid metal conduit bonded at both ends g) The TV antenna ground wire shall be connected to the main grounding system h) Paint buried joints with red glyptal i) Ground all transformer secondaries per NEC 250 unless shown otherwise on the drawings j) The resistance to ground must be tested and logged by the awardee in the presence of the District Maintenance Supervisor assigned in order to assure less than 5 ohms resistance. Testing will be conducted per NEC and Institute of Electrical and Electronic Engineers (IEEE) 142 recommended practices after the complete system has been fully grounded. k) For exterior light poles and sport lighting, provide a ground rod inside the Quazite ground box near pole bases with no. 6 AWG copper wire from the pole to the top of the ground rod, per NEC 250,70, Methods of Grounding and Bonding Copper Connection to Electrodes. 1) Provide and insulated green equipment grounding conductor, sized per NEC 250.122, Minimum Size Equipment Grounding Conductors for Grounding Raceway and Equipment, in each power and/or lighting raceway. Awardee shall bond all associated metal parts of the pole lighting system to the equipment ground conductor. VENDOR NAME: MA/Ir Bid No. 24-052R Page 27 of 31 Pages The School Board of Broward County, Florida SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR "AND __AND INSTALLATION SECTION 6, BID SPECIFICATIONS (Continued) PROJECT PROPOSALS The following proposed project is strictly an outline of the installation work that MAY be envisioned under this contract. Funding and the particular details, specifications and scope for this proposed project or any other project during the term of this contract may be amended, changed or deleted at the sole discretion of the Co-operative agency. Agencies are NOT required to use this contract as their sole source of awardee(s) to perform this type of work. a) Location: City of Tamarac b) Facility: Tamarac Park, 7501 North University Drive c) Outline of scope: Replacement of 13 each, 85-foot poles and 92 each, 150OW lamps. Awardee will be required to remove existing poles and wiring. VENDOR NAME: MA/Ir Bid No- 2:-052R Page 28 o' 31 Pages - SECTION 7, ATTACHMENT 1 THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA SWORN STATEMENT_ PURSUANT TO SECTION 287.087 FLORIDA STATUTES AS CURRENTLY ENACTED OR AS AMENDED FROM TIME. TO TIME, ON PREFERENCE TO BUSINESSES. WITH DRUG -FREE WORKPLACE PROGRAMS. THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS. This sworn statement is submitted to The School Board of Broward County, Florida, by Q•1 (Print individual's name and title) (Print name of entity submitting sworn statement) whose business address is and (if applicable) its Federal Employer Identification Number (FEIN) is (If the entity has no FEIN, include the Social Security Number of the individual signing this sworn statement: I certify that I have established a drug -free workplace program and have complied with the following: 1. Published a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2. Informed employees about the dangers of drug abuse in the workplace, the business' policy of maintaining a drug -free workplace, any available drug counseling, rehabilitation and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3. Given each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1). 4. In the statement specified in subsection (1), notified the employees that. as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five days after such conviction. 5. Will impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community by, any employee who is so convicted. 6. Am making a good faith effort to continue to maintain a drug free workplace through implementation of this section. Sworn to and subscribed before me this day of Personally Known OR Produced identification (Type of identification) FORM: #4530 3/93 VENDOR NAME: MA/Ir (Signature) , 20— Notary Public - State of My commission expi (Printed, typed or stamped commissioned name of notary public) Bid No, 24-052R Page 29 of 31 Pages .___.__The School Board of Broward County, Florida SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE, REPAIR AND INSTALLATION SECTION 7, ATTACHMENT 2 INSURANCE REQUIREMENTS Proof of the following insurance will be furnished by the awardee to the Board by Certificate of Insurance. Such certificate must contain a provision for notification to the Board 30 days in advance of any material change in coverage or cancellation. SBBC shall be named as an additional insured under the General Liability policy including Products Liability. Include the Bid Number on the Certificate. A. General Liability Insurance with limits of not less than $1,000.000 per occurrence combined single limit for bodily injury and property damage. B. Product Liability or Completed Operations Insurance with bodily injury limits of liability of not less than $1,000,000 per occurrence and $1,000,000 aggregate. C. Auto Liability Insurance covering all owned, non -owned and hired vehicles used in connection with this bid, with bodily injury limits of liability of not less than $1,000,000 per person; and $1.000,000 per occurrence and property damage limits of not less than $1,000,000. D. Worker's Compensation in accordance with Florida Statutory limits and Employer's Liability Insurance. The insurance policies shall be issued by companies qualified to do business in the State of Florida and grant The School Board of Broward County, Florida thirty days of advanced written notice of a cancellation, expiration or any material change in the specified coverage. The insurance companies must be rated at least A- VI by AM Best or Aa3 by Moody's Investor Service. All policies must remain in effect during the rformance of the contract. Prior to the commencement of any work the awardee must provide SBBC Purchasing Department with a Certificate of Insurance which is evidence of the above coverage and with SBBC named as an additional insured. Any questions as to the intent or meaning of any part of the above required coverages should be submitted in writing in accordance with General Condition 6. See also General Conditions 13 and 21. VENDOR NAME: MA/Ir Bid No. 24-052R Page 30 of 31 Pages __The School Board of Broward County, Florida SECURITY AND SPORT LIGHTING SYSTEMS, SURVEY IDENTIFICATION, PREVENTIVE MAINTENANCE. REPAIR _. AND INSTALLATION . . SECTION i, ATTACHMENT 3 "FUNDING OUT" - TERMINATION - CANCELLATION Florida School Laws prohibit School Board from creating obligations on anticipation of budgeted revenues from one fiscal year to another without year to year extension provisions in the agreements. It is necessary that fiscal funding out provisions be included in all Bids/RFPs in which the terms are for periods of longer than one year. Therefore, the following funding out provisions are an integral part of this Bid/RFP, and must be agreed to by all bidders: • The School Board may, during the contract period, terminate or discontinue the items or services covered in this Bid/RFP only at the end of the School Board's then current fiscal year upon 30 days prior written notice to the awardee(s). Such prior written notice will state: a. That the lack of appropriated funds is the reason for termination, and b. Agreement not to replace the items or services being terminated with items or services with functions similar to those performed by the items or services covered in this Bid/RFP from another vendor in the succeeding funding period. "This written notification will thereafter release the School Board of all further obligations in any way related to such items or services covered herein". This completed statement must be included as part of any lease agreement submitted by the awardee. No lease will be considered that does not include this provision for'Yunding out". VENDOR NAME: MA/Ir SECTION 8, STATEMENT OF "NO" BID If your company will not be submitting a bid in response to this Invitation to Bid or Request for Proposal. please complete this Statement of "No" Bid Sheet and return, prior to the Bid/RFP Due Date established within, to: The School Board of Broward County, Florida Purchasing Department Suite 323 7720 West Oakland Park Boulevard Sunrise, Florida 33351 This information will help The School Board of Broward County, Florida in the preparation of future Bids and RFPs. Bid/RFP Number: Company Name: Contact: Address: Telephone: Title: Facsimile: Reasons for "NO" Bid: Unable to comply with product or service specifications. Unable to comply with scope of work. Unable to quote on all items in the group. Insufficient time to respond to the Invitation to Bid. Unable to hold prices firm through the term of the contract period. Our schedule would not permit us to perform. Unable to meet delivery requirements. Unable to meet bond requirements. Unable to meet insurance requirements. Other (Specify below) Comments: Signature: Page 31 of 31 Pages Date: SAMPLEATTACHMENT-A DISTRICT MAINTENANCE DEPARTMENT DISTRICT ELECTRIC EXTERIOR SECURITY AND SPORTS LIGHTING PREVENTIVE MAINTENANCE AND SURVEY IDENTIFICATION FORM Reports generated will be provided in electronic format on CD-ROM SECTION 1: FACILITY NAME AND LOCATION: MAINTENANCE AREA: STENCILED COLOR CODE: LOCATION No: NORTH ❑ CENTRAL ❑ SOUTH ❑ GREEN ❑ RED ❑ BLUE ❑ POLE No: Pole numbering accomplished clockwise from front of school. POLE TYPE. ALUMINUM ❑ POLE HEIGHT: ft VOLTAGE: LAMP WATTAGE: FIXTURE TYPE: NUMBER OF FIXTURES: BULL HORN: BRACKET: LIGHT USAGE: v W CONCRETE ❑ High Pressure Sodium ❑ Metal Halide ❑ OTHER ❑ OTHER ❑ SECURITY ❑ PARKING ❑ SPORTS ❑ SECTION 2: Please check off from the following list after each individual item is inspected and verified for compliance. ❑ 1. Check physical condition of light pole, base, hand hole cover and base fasteners. ❑ 2. Check the power feed to the fuse. Feed from panel , Circuit No. ❑ 3. Check the fuses and fuse holders and size. Fuse size ❑ 4. Check for proper grounding of pole circuit, Quazite Box and all metal parts. ❑ 5. Check physical condition of fixture, wiring within the pole and arm. ❑ 6. Check physical condition of fixture lenses. ❑ 7. Check to see if pole has Ouazite Box with steel traffic cover. SAMPLEATTACHMENTA DISTRICT MAINTENANCE DEPARTMENT DISTRICT ELECTRIC EXTERIOR SECURITY AND SPORTS LIGHTING PREVENTIVE MAINTENANCE AND SURVEY IDENTIFICATION FORM (continued) ❑ 8. Check that the no. 6 AWG lightning bond wire from pole is connected to 3/4-inch x 10-foot copper -clad ground rod and copper lug on steel cover of Quazite Box. ❑ 9. Check that all splices in the Quazite Box are sealed with approved sealing packs. Approved brand: 3M Scotch Lock 3570. ❑ 10. Check current feed to fixture to detect possible wiring problems inside the pole, arm and fixture. ❑ 11. Check lamp condition. ❑ 12. Measure amperage and ensure that it is within specifications. Amperage of pole: NOTES: Deficiencies found: Corrective Actions Needed: Awardee: Representative Name: (Please print) Representative Signature: Date: SAMPLEATTACHMENTO DISTRICT MAINTENANCE DEPARTMENT DISTRICT ELECTRIC EXTERIOR SECURITY POLE LIGHT PREVENTIVE MAINTENANCE PROGRAM COST ESTIMATE FOR REPAIRS Total Cost 1. Labor per hour, straight -time (per bid) Total estimated hours S 2. Quazite-brand PG1118DA12 box with bolt down polymer concrete cover (PG1118HA0017) with Electric logo........................................................................................................... S 3. Bond existing steel cover with no. 6 wire and tie into the equipment grounding conductor ....................... S 4. 3/4-inch x 10-foot copper clad ground rod with 3/4-inch clamp.................................................................. S 5. 3M 3570 epoxy kit with 3M scotch lock wire nut....................................................................... 6. HEB AA in line fuse holder......................................................................................................................... S 7. KTK fuse 5-20 amp.................................................................................................................................... S 8. Bond the hand hole cover of the pole and/or metal pole and tie into the equipment groundingconductor.................................................................................................................................. $ 9. 50-150W high-pressure sodium lamp........................................................................................................ S 10. 200-400W high-pressure sodium lamp...................................................................................................... S 11. 1000W high-pressure sodium lamp........................................................................................................... S Q. 70.175W metal halide lamp....................................................................................................................... 5 13. 250.400W metal halide lamp..................................................................................................................... S 14. 1000W metal halide lamp........................................................................................................................... $ 15. 1000W metal halide/high pressure sodium shoe box fixture...................................................................... S 16. 1000W metal halide/high pressure sodium flood fixture............................................................................ $ 17. 50.150W high-pressure sodium ballast kit................................................................................................. $ 18. 250-400W high-pressure sodium ballast kit............................................................................................... $ 19. 1000W high-pressure sodium ballast kit.................................................................................................... $ 20. 70.100W metal halide ballast kit................................................................................................................ $ 21. 175W metal halide ballast kit..................................................................................................................... $ 22. 250-400W metal halide ballast kit.............................................................................................................. $ 23. 1000W metal halide ballast kit................................................................................................................... $ 24. 1500W metal halide ballast kit................................................................................................................... $ 25. 400W metal halide/high pressure sodium shoe box fixture ......... ............................ ............ I .... .................. $ 26. 400W metal halide/high pressure sodium flood fixture.............................................................................. $ 27. Replacement fixture lens (security, sports light or parking lot)................................................................... $ 28. Replace security light fixture...................................................................................................................... $ 29. Replace sports light fixture......................................................................................................................... $ 30. Replace parking lot light fixture.................................................................................................................. $ SAMPLEATTACHMENT C DISTRICT MAINTENANCE DEPARTMENT DISTRICT ELECTRIC PROCEDURES FOR PREVENTIVE MAINTENANCE PROGRAM COST ESTIMATE FOR PREVENTIVE MAINTENANCE SECURITY AND PARKING LOT LIGHTING 1. Based on awardee's labor rate (Using a truck with 55-foot boom) Cost per Pole Elementary schools only $ Middle, High schools or Centers $ Other facilities $ 2. Provide one completed data sheet per pole to District Electric. 3. Pole numbers to be stenciled vertically a minimum of 4 inches high, color -coded per the assigned Maintenance Area, 6 feet above the ground. SPORTS FIELD LIGHTING Football Softball Baseball 1. Based on awardee's labor rate (Using a truck with 105-foot boom) Cost per Pole Elementary schools only $ Middle, High schools or Centers $ Other facilities $ 2. Provide one completed data sheet per pole to District Electric. 3. Pole numbers to be stenciled vertically a minimum of 4 inches high, color -coded per the assigned Maintenance Area, 6 feet above the ground, facing outward from the field. EXHIBIT B lolrida Electtri C ntr ctin Se vice Inc. 1445 SW 21" Ave., Ft. Lauderdale, F1G 33312 (954) 587-6760 ;954) 321-0355 fax August 9, 2004 City of Tamarac Parks and Recreation 7525 NW 881" AVenue Tamarac, FL 33321 Phone: (954) 724-1288 Fax: (954) 724-1395 Re: Sports lightin re lacememt at Ta arar ark Mr. Lance Moll, Florida Electric Contracting Service, Inc. respectfully submits the following pricesto provide all necessary labor and equipment to replace the existing sports lightir i� system at Tamarac Park with a City supplied Qualite Sports Lighting System. The work will cone st of the removal and disposing of all existing concrete sports light poles and fixtures, Installation of 13 new round spun concrete poles with 96 fixtures including remote mounted ballast encloses-i s. We will provide Electrical design drawings for permitting of the new electrical service (pennit ties by City), new underground conduit and wiring, pole embedment and foundation calculations .,1 all be part of the City supplied package supplied by Qualite. The City agrees to mark out and 1:::ate all underground irrigation conduits and FECS will hand dig around all identified conduit!,. F :'CS will notify City personnel in The event there is any known damage to any unmarked irrigation, :>iping- FECS will remove and dispose of all fixtures or equipment on the existing backstop nenin poles and leave them in place to support the existing backstop netting. All trenches shall be left it vel and raked for the City to re- install sod over the required trenches. The City of Tamarac will be •equired to provide a chain link enclosure modification to prevent access by the general public to the new electrical service equipment for the new lighting. The not to exceed cost for the abol a described work is as follows: Dispose of all existing light poles, fixtures and concrete electrical, aults S17,500.00 Electrical Engineering and permit drawings $3,900.00 Installation of new City supplied lighting system $ 120,900.00 The above are not to exceed costs and will be billed hourly in ar,cot :lance with our current contract with the School Board of Broward County. If you have any further questions please contact me at (954) 587-E 60. Sincerely, Kevin Nuss, P. Florida Electric Contracting Service, Inc. i tD, W W PAC I t v OOC 5\7 AM r,R ^CJ11OVO1AL I i OmAnc ►Pk 3VOI 1 LVO-6 Q.me woe P_ • d 56E I t'2LbSs Oejeweq jo F'41a eps : I I fit] 60 daS z, e r I L Oy. r-J r, 1114bUrl AINL.t INU 'J-C4'S1!:1O/Ob Apr-2/-U4-J-dIr'I'll ; Ha e 1/1 W— RD PRODUCER CERTIFICATE OF LIABILITY INSURANCE CSR F-c DATE(MM/DDRYYY) FLOR112 04 26 Qa THIS CERTIFICATE IS ISSUED AS A MATTER OF• INFORMATION P.J.K. INSURANCE INC. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE 2500 NORTH Pt7WERLINE ROAp HOLDER- THIS CERTIFICATE DOES NOT AMEND, EXTEND OR POMPANO REACH FL 33069 ALTER THE COVERAGE AFFORDED BY THE PO4 ES BELOW. Phone• 954-979-5855 lrmx:954-979, 6788 INSURERS AFFORDING V INSURED -.. ... .. NAIL # INSURER A. SCOTTSDALE INS. Co. i INSUC: BHZPGICPIC7.8 CABLU.LTY IN.. ... Florida Electric Contracting INSURER GRANADA INSURANCE COMP Y 097�0 Service, Inc. INSURER 1 45 $iv er Avenue INSURERS e CEN'RAtY�~sss TnC _ .. Ft. X+SL1dEYCid�.q Fi,, 33312 i lNSURERD: p oa c>< _�_ Co. p2962� COVERAGES All"— ZNBVNAX c co, THE F. • • •- • -•� � �. yr u•auRANuL 41b I tU BELOW HAVE BEEry ISSUED TO THE INSURED NAMED A80VE FOR THE POLICY PERIOD INMr-ATED. NOTWITHSTANDING ANY REOUIREMEN I , I LRM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT MTN RESPECT TO WHICH THIS MAY PERTAIN, THE INSURANCE CERTIFICATE MAY BE ISSUED OR AFFORDED AY 1'HE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL 1'm, I LRMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE SEEN REDUCED BY PAID CLAIMS, RSKADI'% _TR HSRq LILY NUMBER TYPE OF INSURANCE PO ErE�I:Y DATE MMIOpIYY EICPI]fATTi DATE MM/DD GENERAL LIABILfTY LIMITS A ]i X COMMERCIAL GENERAL LIABILITY CLS0987399 0 41 O 4 / / EACH OCCURRENCE Ol /Q 5 PR s 1 000 , 000 -- CLAIMS MADE OCCUR PREMISES�Ea oCw nnre) $S O 000 �I ••MEO 6XP (Any one person) S 5 , 000 y"I _... .. ' / PERSONAL BADV INJURY GENEFL4LAGGF76QATE... S '000 Q_ - `1 N• GEL AGGR(=GATE LIMIT APPLIES PER; f , OOO , 000 POLICY dE 7 LOC PRODUCTS - COMP/Dr AGG 5 Z 0O0 , 000 � AUTOMOBILE LtAB1UTY 8 ANYAUTO ACOO 65 _ 01/01/04 COMBINED SINGLE LIMIT 01/01/05 (caaccdGnl) S 1,00 0, ODO ALL DwnlcD aUTos �• I X SCHEDULED AUTOS BODILY INJURY I (Per parson, _ i HIRED Auras 1 _ iC NON-0WNEO AUTOS b 6 INJURY s f (Per er acc B�I4is,1, .... PROHLIAI Y DAMAGE l (Par soclaenl)De 4ARAOF, LIABILITY � ANY AUTO ��\v ! AUTO ONLY - EA ACCIDGN 1 ...._ _„ S OTHER THAN EA ACC S EXCESSIUMaRELLA LIABILITY . .....- ... AUTO ONLY. . S AC'G' ' OCCUR X L I CLAIMS MADE EACH OCCURRENCE -....... 5 OOO . OO O - D 03/02/04 01/01/OS AGGREGATE .._. _- 31 000,000 DEDUCTIBL s RETENTION 3 YVDRKE IS COMPENSA-nok AND CMPLOYERS' JIA9IUTY X JLDRY LIA11T'$ ANY CEpjMEETOR/PARrN({I/E�Ecunvr 196-03885 OFFICERlMEMAFR FXCL.UDED7 11/18/03 •.tR 11/18/04 E.LEACHAGGIULN1 ._ ISIOOOOOO _•. Des, descrtBe under i SPECIAL PROVISIONS below E.L. DISEASE - EA EMPI,O 1 Q ©Q 0 O D •E.L.DISEASE-POLICY OTHER LIMIT $1000000 Eguigm4ant Floater CA0243536 07/01/03 07/01/04 1,000,000 SCRIPTION Oi OF OPERATIONS / LpLATIONS pp STY I VEHICLES I EXCLUSIONS ADDED QY ENDORSEMENT I SSPECIALPROVISIONS TAMARAC IS LxSTED ADDITIONAL INSURED WITH RESPECT TO GENERAL IABIZTY ONLY- r. I c MVLLJI;K TAMAA-1 CITY OF TAMARAC ATTN: STEVE 7525 NW BOTH AVENUE TAI'�C FL 33321 -LINU W-b (ZOU1108) - - CANCELLATION SHOULD ANY OF THE ABOVE DESCRIEED POLICIES BE CANCELLED 6EFORE THE EXPIRATIOI DATE THEREOF, THE ISSUING INSURER MILL ENDEAVOR TO MAIL 30 DAYS wRmEN NOTICE TO THE CERTIFICATE.HOLDER NAMED TO THE LEFT, BUT rAILUAF Tp ao 9O SHALL IYPOJE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSUREPt, ITS AGENTS OR AEPREBENTATIVCS LUTHORIZED REPRESENTATryC Pattie J. Kane �C ' • Q ACORD CORPORATION 198E