HomeMy WebLinkAboutCity of Tamarac Resolution R-2004-029Temp Reso #10339 — February 5, 2004
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CITY OF TAMARAC, FLORIDA
RESOLUTION NO. R-2004--jal�
A RESOLUTION OF THE CITY COMMISSION OF
THE CITY OF TAMARAC, FLORIDA, AUTHORIZING
THE APPROPRIATE CITY OFFICIALS TO
EXERCISE THE FIRST RENEWAL OPTION OF BID
02-12B ENTITLED "FURNISH AND DELIVER
PRINTED MATERIALS" WITH A PLUS PRINTING,
DIAMOND PRINTING, INTERTEC INDUSTRIES,
PRINTING MART AND UNITED BUSINESS FORMS
FOR A TWO YEAR TERM EFFECTIVE MARCH 26,
2004 THROUGH MARCH 25, 2006; PROVIDING
FOR CONFLICTS; PROVIDING FOR
SEVERABILITY; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, The City of Tamarac authorized the award of Bid 02-12B
entitled "Furnish and Deliver Printed Materials" by Resolution 2002-88 on March
26, 2002, a copy of said resolution is attached hereto as Exhibit "A"; and
WHEREAS, the various printed materials included in Bid 02-126 were
awarded to A Plus Printing, Diamond Printing, Executive Printers, Intertec
Industries, The Printing Mart, Suncoast Marketing and United Business Forms, a
copy of said bid tabulation is attached hereto as Exhibit "B"; and
WHEREAS, Executive Printers was the lowest bidder on the printing of the
City's employment applications, but elected not to honor their bid price after
award and were dropped from the awarded printer's list; and
WHEREAS, A Plus Printing was the next lowest bidder for the printing of
the employment applications, and was subsequently awarded the work; and
Temp Reso #10339 -- February 5, 2004
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WHEREAS, utility invoice forms and 410 utility envelopes, representing all
items awarded to Suncoast Marketing are no longer needed by the City due to
the outsourcing of the utility bill function, and the Finance Director and
Purchasing and Contracts Manager therefore recommend that the City not
exercise the renewal option for this firm; and
WHEREAS, the terms of Bid 02-12B allow for two (2) additional two-year
renewal options subject to vendors acceptance, satisfactory performance and
determination that renewal is in the best interest of City; and
WHEREAS, the awarded vendors, with the exception of Executive
Printers, have provided satisfactory service and products for the past two years;
and have agreed to accept the two-year renewal of Bid 02-12B under the same
terms and conditions, a copy of each vendor's acceptance is attached hereto as
Exhibit "C"; and
WHEREAS, funding is available for said purposes within each
department's operating budget; and
WHEREAS, the Finance Director and the Purchasing and Contracts
Manager recommend approval of the two-year renewal of Bid 02-12B entitled
"Furnish and Deliver Printed Materials" for the term March 25, 2004 through
March 24, 2006 for A Plus Printing, Diamond Printing, Intertec Industries, Printing
Mart, and United Business Forms; and
WHEREAS, the City Commission of the City of Tamarac, Florida deems it
to be in the best interests of the citizens and residents of the City of Tamarac to
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Temp Reso #10339 — February 5, 2004
Page 3
approve the renewal of Bid 02-12B entitled "Furnish and Deliver Printed
Materials" for a two-year term.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF TAMARAC, FLORIDA THAT:
SECTION 1: The foregoing "WHEREAS" clauses are HEREBY
ratified and confirmed as being true and correct and are hereby made a specific
part of this Resolution upon adoption hereof.
SECTION 2: The first renewal option of Bid 02-12B entitled
"Furnish and Deliver Printed Materials" with A Plus Printing, Diamond Printing,
Intertec Industries, Printing Mart AND United Business Forms is hereby approved
for a two-year term effective March 26, 2004 through March 25, 2006.
SECTION 3: All resolutions or parts of resolutions in conflict
herewith are HEREBY repealed to the extent of such conflict.
SECTION 4: If any clause, section, other part or application of this
Resolution is held by any court of competent jurisdiction to be unconstitutional or
invalid, in part or application, it shall not affect the validity of the remaining
portions or applications of this Resolution.
Temp Reso #10339 — February 5, 2004
Page 4
SECTION 5: This Resolution shall become effective immediately
upon its passage and adoption.
PASSED, ADOPTED AND APPROVED this leday of , 2004.
JOE SCHREIBER
MAYOR
ATTEST:
`C RECORD OF COMM
ISSION VOTE:
MARION SWENSON, CMC MAYOR SCHREIBER
CITY CLERK DIST 1: COMM. PORTNER
DIST 2: COMM. FLANSBAUM-TALABISCO
HEREBY CERTIFY that DIST 3: COMM. SULTANOF
I have approved this DIST 4: V/M ROBERTS
RESOLUTION as to formZ-
` MITC ELL . ACR
CITY ATTORNEY
�1
EXHIBIT "A"
T.R. 10339
CITY OF TAMARAC, FLORIDA
RESOLUTION NO. R-2002- 99
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF TAMARAC, FLORIDA, AUTHORIZING THE
APPROPRIATE CITY OFFICIALS TO AWARD BID NO. 02-
12B "FURNISH & DELIVER PRINTED MATERIALS" FOR A
TWO YEAR PERIOD WITH TWO ADDITIONAL TWO YEAR
RENEWAL OPTIONS TO THE FOLLOWING COMPANIES: A
PLUS PRINTING, DIAMOND PRINTING, EXECUTIVE
PRINTERS, INTERTEC INDUSTRIES, THE PRINTING MART,
SUNCOAST MARKETING, AND UNITED BUSINESS FORMS,
FOR PROVIDING CITYWIDE PRINTING SERVICES;
PROVIDING FOR CONFLICTS; PROVIDING FOR
SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, The City of Tamarac requires printed materials to properly function
within each department, and implementing a standard for printed materials will reduce
costs, guarantee quality, provide better cost controls, and increase savings; and
WHEREAS, the City of Tamarac publicly advertised Bid No. 02-123B for citywide
printing services on January 20, 2002 and January 27, 2002; and
WHEREAS, on February 13, 2002, eight (8) bids were received and reviewed in
order to determine the lowest responsive and responsible bidders per the bid specifications
and bid tabulation attached hereto as "Exhibit 1 "; and
WHEREAS, funding is available for said purpose within each department's
operating funds; and
Temp. Reso. #9732
Page 2
March 12, 2002
WHEREAS, it is the recommendation of the Purchasing and Contracts Manager that
Bid #02-12B be awarded to the seven (7) lowest responsive and responsible bidders listed
in the bid tabulation and further identified in Exhibit "2"; and
WHEREAS, the City Commission of the City of Tamarac, Florida deems it to be in
the best interest of the citizens and residents of the City of Tamarac to approve the award
of Bid # 02-12B for the furnishing and delivery of printed materials to the seven (7) lowest
responsive and responsible bidders.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF TAMARAC, FLORIDA, THAT:
SECTION 1: The foregoing `WHEREAS" clauses are HEREBY ratified and
confirmed as being true and correct and are hereby made a specific part of this Resolution
upon adoption hereof.
SECTION 2: The award of Bid # 02-12B to the seven (7) lowest responsive
and responsible bidders, A Plus Printing, Diamond Printing, Executive Printers, Intertec
Industries, The Printing Mart, Suncoast Marketing, and United Business Forms for a period
of two years with two additional two year renewal options is HEREBY approved.
SECTION 3: All resolutions or parts of resolutions in conflict herewith are
hereby repealed to the extent of such conflict.
SECTION 4: If any clause, section, other part or application of this Resolution
is held by any court of competent jurisdiction to be unconstitutional or invalid, in part or
application, it shall not affect the validity of the remaining portions or applications of this
Resolution.
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SECTION 5:
passage and adoption.
Temp. Reso. #9732
Page 3
March 12, 2002
This Resolution shall become effective immediately upon its
PASSED, ADOPTED, AND APPROVED this 261" day of March, 2002.
ATTEST:
MARION-SENSON, CMC
CITY CLERK
I HEREBY CERTIFY that I
this
as to form.
ITCH ELL,/S.
CITY ATTO
•.• .�11
RECORD OF COMMISSION VOTE:
MAYOR SCHREIBER _AAve'
DIST 1: V/M. PORTNER_AXg:
DIST 2: COMM. MISHKIN_
DIST 3: COMM. SULTANOF fly--
DIST 4: COMM. ROBERTS A &
............
V, 'V V v V""J"v v V V V V 'V
TEMP RESO #9732. EXHIBIT "I"
INVITATION TO BID
BID #02-12B
J(:
IL
FURNISH & DELIVER PRINTED MATERIALS
City of Tamarac
Purchasing Division
7525 NW 881h Avenue
Room 108
Tamarac, Florida 33321-2401
(954) 724-2450•
A, i'rA A A A il nrn A j', ;1A, A A, A� /1� .11,
BID NO.02-12B
FURNISH & DELIVER PRINTED MATERIAL
TABLE OF CONTENTS
INVITATIONTO BID.....................................................................................................2
INSTRUCTIONS TO BIDDERS.....................................................................................4
GENERAL TERMS AND CONDITIONS........................................................................4
1.
SUBMISSION OF THE BID: ...............................................................................
4
2.
BONDING...........................................................................................................4
3.
WITHDRAWAL OF BID......................................................................................5
4.
PUBLIC ENTITY CRIMES STATEMENT............................................................5
5.
NON -COLLUSIVE AFFIDAVIT...........................................................................5
6.
QUANTITIES......................................................................................................5
7.
PRICES, PAYMENTS AND DISCOUNTS..........................................................
5
8.
DELIVERY......................................................................................................
5
9.
BRAND NAMES..................................................................................................6
10.
SAMPLES AND DEMONSTRATIONS................................................................6
11.
CONDITIONS OF MATERIALS ......................................................................6
12.
COPYRIGHTS OR PATENT RIGHTS................................................................6
13.
SAFETY STANDARDS.......................................................................................6
14.
PERFORMANCE................................................................................................6
15.
DEFAULT...........................................................................................................6
16.
TERMINATION FOR CONVENIENCE OF CITY ................................................ 7
17.
ASSIGNMENT....................................................................................................7
18.
EMPLOYEES......................................................................................................7
19.
TAXES................................................................................................................
7
20.
BID PREPARATION EXPENSE.........................................................................
7
21.
OMISSION OF DETAILS....................................................................................7
22.
INSURANCE REQUIREMENTS.........................................................................
8
23.
INDEMNIFICATION............................................................................................
9
24.
CLARIFICATION TO TERMS AND CONDITIONS .............................................
9
25.
BID TABULATION..............................................................................................9
26.
RECORDS/AUDITS..........................................................................................10
SPECIAL
CONDITIONS..............................................................................................16
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City of Tamarac
Finance Department, Purchasing Division
7525 N.W. 88th Avenue, Tamarac, Florida 33321-2401
Telephone: (954) 724-2450 Facsimile (954) 724-2408
Website: www.tamarac.org
INVITATION TO BID
BID NO. 02-12B
Sealed bids, addressed to the Purchasing and Contracts Manager of the City of
Tamarac, Broward County, Florida, will be received in the Purchasing Office, 7525 NW
88th Avenue, Tamarac, Florida 33321-2401 until Wednesday, February 13, 2002 at
2:00 p.m., at which time bids will be publicly opened and announced for:
FURNISH & DELIVER PRINTED MATERIALS
All bids received after the date and time stated above will be returned unopened to the
Bidder. All Bidders are invited to attend the opening.
The City of Tamarac is hereby requesting Bids, from qualified vendors, to provide fixed
prices for the City's printed materials for an initial two (2) year period from approximately
March 13, 2002 through March 12, 2004, with the option to renew for two (2) additional
two (2) year periods.
One original and two copies (2) of the bid shall be submitted on an official bid form
furnished with the bid package and those submitted otherwise will not be considered
responsive. The submittal shall be plainly marked Bid No. 02-12B, Furnish & Deliver
Printed Materials, opening on Wednesday, February 13, 2002 at 2:00 p.m., on the
outside of the envelope.
The City reserves the right to accept or reject any or all bids, or any part of any bid, to
waive any informalities, and to award in the best interest of the City of Tamarac.
Bid documents will be available for review and may be obtained from the Purchasing
Office at the above address upon a non-refundable payment of twenty five dollars
($25.00) per set for each bid. For non -technical inquiries, contact the Purchasing Office
at (954) 724-2450.
Anne M. odato4PB
Senior Buyer
Publish Sun -Sentinel: Sunday, 1/20/2002 and Sunday, 1/27/2002.
Equal O000rfunity Emnlnvor
INSTRUCTIONS TO BIDDERS
BID NO.02-12B
FURNISH AND DELIVER PRINTED MATERIALS
It is the intent of the City to award this bid to the lowest responsible and responsive
bidder. The City reserves the right to accept or reject any or all bids and to waive any
informality concerning the bids when such rejection or waiver is deemed to be in the
best interest of The City of Tamarac. The City reserves the right to award the bid on
a split order basis, lump sum or individual item basis unless otherwise stated.
GENERAL TERMS AND CONDITIONS
These general terms and conditions apply to all offers made to the City of Tamarac
by all prospective Bidders including but not limited to Request for Quotes, Request
for Bids and Request for Proposals. As such the words "bid" and "proposal" are
used interchangeably in reference to all offers submitted by prospective bidders.
1. SUBMISSION OF THE BID
The Bidder is directed to deliver sealed bids to the City's Purchasing Office, City of
Tamarac, 7525 N. W. 88th Avenue, Tamarac, Florida 33321, on Wednesday,
February 13, 2002, no later than 2:00 PM. At this time the bids will be opened, the
names of all Bidders will be announced and all bids shall be a matter of public
record. All Bidders and their representatives are invited to attend. The Bidder must
show the bid number, bid name, time and date of the bid opening on the outside of
the sealed bid package. Delivery of the sealed bids to the City Purchasing Office on
or before the above date is solely and strictly the responsibility of the Bidder. Late
bids will be returned unopened to the Bidder.
It is the Bidder's responsibility to read and understand the requirements of this bid.
Unless otherwise specified the Bidder must use the bid form furnished in the bid
packet. Bidders are required to state exactly what they intend to furnish to the City
via this Solicitation and must indicate any variances to the terms, conditions and
specifications of this bid, no matter how slight. If variations are not stated in the bid,
It shall be construed that the Bidder's bid fully complies with all conditions identified
in this bid. The Bidder shall submit one (1) original and two (2) copies (blue forms
only) of the bid. The ORIGINAL bid must be manually and duly signed in ink by a
Corporate Officer, Principal, or Partner with the authority to bind the bidding
company or firm by his/her signature. All quotations must be typewritten or filled in
with pen and ink. Bids having erasures or corrections must be initialed in ink by the
Bidder. All prices, terms and conditions quoted in the submitted bid will be firm for
acceptance for sixty days from the date of the bid opening unless otherwise stated
by the City.
2. BONDING
Not applicable for this bid.
3. WITHDRAWAL OF BID
Any Bidder may withdraw its bid prior to the indicated opening time. The request for
withdrawal must be submitted in writing to the City Purchasing Office.
4. PUBLIC ENTITY CRIMES STATEMENT
A person or affiliate who has been placed on the convicted vendor list following a
conviction for public entity crime may not submit a bid on a contract to provide any
goods or services to a public entity, may not submit a bid on a contract with a public
entity for the construction or repair of a public building or public work, may not
submit bids on leases of real property to public entity, may not be awarded or
perform work as a contractor, supplier, subcontractor, or consultant under a contract
with any public entity, and may not transact business with any public entity in excess
of the threshold amount provided in Section 287.017, for Category Two for a period
of 36 months from the date of being placed on the convicted vendor list.
5. NON -COLLUSIVE AFFIDAVIT
Each Contractor shall complete the Non -Collusive Form and shall submit the form
with the Bid. CITY considers the failure of the Contractor to submit this document to
be a major irregularity and may be cause for rejection of the Bid.
6. QUANTITIES
Quantities shown are estimates only. No guarantee or warranty is given or implied
by the City as to the total amount that may or may not be purchased from any
resulting contract. The City reserves the right to decrease or increase quantities or
add or delete any item from the contract if it is determined that it best serves the
interests of the City.
7. PRICES, PAYMENTS AND DISCOUNTS
Bid prices shall be fixed and firm to the extent required under Special Conditions.
Payment will be made only after receipt and acceptance of materials/services. Cash
discounts may be offered for prompt payment; however, such discounts shall not be
considered in determining the lowest net cost for bid evaluation.
Bidders are encouraged to provide prompt payment terms in the space provided on
the Bid Form. If no payment discount is offered, the Bidder shall enter zero (0) for
the percentage discount to indicate net 30 days. If the Bidder does not enter a
percentage discount, it is understood and agreed that the payment terms shall be
2% 10 days, net 30 days effective on the date that the City receives an accurate
invoice or accepts the product, whichever is the later date. Payment is deemed to be
made on the date of the mailing of the check.
8. DELIVERY
All items shall be delivered F.O.B. destination to a specific City address. All delivery
costs and charges must be included in the bid price. All exceptions shall be noted.
Failure to do so may be cause for rejection of the bid. The City reserves the right to
cancel orders or any part thereof, without obligation if delivery is not made at the
time specified in the bid.
9. BRAND NAMES
Manufacturers' name, brand name, model number or make is used in these
specifications for the sole purpose of establishing minimum requirements of quality,
performance and design.
10. SAMPLES AND DEMONSTRATIONS
When requested, samples are to be furnished free of charge to the City. If a sample
is requested it must be delivered within seven days of the request unless otherwise
stated in the bid. Each sample must be marked with the bidder's name and
manufacture's brand name. The City will not be responsible for returning samples.
The City may request a full demonstration of any product or service before the
award of a contract. All demonstrations will be done at the expense of the Bidder.
11. CONDITIONS OF MATERIALS
All materials and products supplied by the Bidder in conjunction with this bid shall be
new, warranted for their merchantability, fit for a particular purpose, free from
defects and consistent with industry standards. The products shall be delivered to
the City in excellent condition. In the event that any of the products supplied to the
City are found to be defective or do not conform to the specifications, the City
reserves the right to return the product to the Bidder at no cost to the City.
12. COPYRIGHTS OR PATENT RIGHTS
The Bidder warrants that there has been no violation of copyrights or patent rights in
manufacturing, producing or selling the goods shipped or ordered as a result of this
bid. The seller agrees to hold the City harmless from all liability, loss or expense
occasioned by any such violation.
13. SAFETY STANDARDS
The Bidder warrants that the product(s) supplied to the City conforms with all
respects to the standards set forth in the Occupational Safety and Health Act and its
amendments to any industry standards if applicable.
14. PERFORMANCE
Failure on the part of the Bidder to comply with the conditions, terms, specifications
and requirement of the bid shall be just cause for the cancellation of the bid award.
The City may, by written notice to the Bidder, terminate the contract for failure to
perform. The date of termination shall be stated in the notice. The City shall be the
sole judge of nonperformance.
15. DEFAULT
In the event that the Bidder defaults on the contract or the contract is terminated for
cause due to performance, the City reserves the right to obtain the materials or
services from the next lowest Bidder or other source during the remaining term of
the contract. Under this arrangement the City will charge the Bidder any excess cost
occasioned or incurred thereby and shall apply to any bid bond required.
16. TERMINATION FOR CONVENIENCE OF CITY
Upon seven (7) calendar days written notice delivered by certified mail, return
receipt requested, to the Bidder, the CITY may without cause and without prejudice
to any other right or remedy, terminate the agreement for the CITY's convenience
whenever the CITY determines that such termination is in the best interest of the
CITY. Where the agreement is terminated for the convenience of the CITY the
notice of termination to the Bidder must state that the contract is being terminated
for the convenience of the CITY under the termination clause and the extent of
termination. Upon receipt of the notice of termination for convenience, the Bidder
shall promptly discontinue all work at the time and to the extent indicated on the
notice of termination, terminate all outstanding sub -contractors and purchase orders
to the extent that they relate to the terminated portion of the Contract and refrain
from placing further orders and sub -contracts except as they may be necessary, and
complete any continued portions of the work.
17. ASSIGNMENT
The Bidder shall not transfer or assign the performance required by this bid without
the prior written consent of the City. Any award issued pursuant to this bid and
monies that may become due hereunder are not assignable except with prior written
approval of the City.
18. EMPLOYEES
Employees of the Bidder shall at all times be under its sole direction and not an
employee or agent of the City. The Bidder shall supply competent and physically
capable employees. The City may require the Bidder to remove an employee it
deems careless, .incompetent, insubordinate or otherwise objectionable. Bidder shall
be responsible to the City for the acts and omissions of all employees working under
its directions.
19. TAXES
The City of Tamarac is exempt from all Federal, State, and Local taxes. An
exemption certificate will be provided where applicable upon request.
20. BID PREPARATION EXPENSE
The Bidder preparing a bid in response to this bid shall bear all expenses associated
with its preparation. The Bidder shall prepare a bid with the understanding that no
claim for reimbursement shall be submitted to the City for the expense of bid
preparation and/or presentation.
21. OMISSION OF DETAILS
Omission of any essential details from these specifications will not relieve the Bidder
of supplying such product(s) as specified.
22. INSURANCE REQUIREMENTS
Bidder agrees to, in the performance of work and services under this Agreement,
comply with all federal, state, and local laws and regulations now in effect, or
hereinafter enacted during the term of this agreement that are applicable to
Contractor, its employees, agents, or subcontractors, if any, with respect to the work
and services described herein.
Bidder shall obtain at Bidder's expense all necessary insurance in such form and
amount as required by the City's Risk Manager before beginning work under this
Agreement. Bidder shall maintain such insurance in full force and effect during the
life of this Agreement. Bidder shall provide to the City's Risk Manager certificates of
all insurance required under this section prior to beginning any work under this
Agreement. Bidder shall indemnify and save the City harmless from any damage
resulting to it for failure of either Bidder or any subcontractor to obtain or maintain
such insurance.
The following are required types and minimum limits of insurance coverage, which
the Bidder agrees to maintain during the term of this contract:
Limits
Line of Business/ Coverage Occurrence Aggregate
Commercial General Liability $1,000,000 $1,000,000
Including:
Premises/Operations
Contractual Liability
Personal Injury
Explosion, Collapse, Underground Hazard
Products/Completed Operations
Broad Form Property Damage
Cross Liability and Severability of Interest Clause
Automobile Liability
Workers' Compensation &
Employer's Liability
$1,000,000 $1,000,000
Statutory
The City reserves the right to require higher limits depending upon the scope of work
under this Agreement.
Neither Bidder nor any subcontractor shall commence work underthis contract until
they have obtained all insurance required under this section and have supplied the
City with evidence of such coverage in the form of an insurance certificate and
endorsement. The Bidder will ensure that all subcontractors will comply with the
above guidelines and will maintain the necessary coverages throughout the term of
this Agreement. All insurance carriers shall be rated at least A-VII per Best's Key
Rating Guide and be licensed to do business in Florida. Policies shall be
"Occurrence" form. Each carrier will give the City sixty (60) days notice prior to
cancellation.
The Bidder's liability insurance policies shall be endorsed to add the City of Tamarac
as an "additional insured". The Bidder's Worker's Compensation carrier will provide
a Waiver of Subrogation to the City. The Bidder shall be responsible for the payment
of all deductibles and self -insured retentions. The City may require that the Bidder
purchase a bond to cover the full amount of the deductible or self -insured retention.
If the Bidder is to provide professional services under this Agreement, the Bidder
must provide the City with evidence of Professional Liability insurance with, at a
minimum, a limit of $1,000,000 per occurrence and in the aggregate. "Claims -Made"
forms are acceptable for Professional Liability insurance.
23. INDEMNIFICATION
The Bidder shall indemnify and hold harmless the City of Tamarac, its elected and
appointed officials and employees from any and all claims, suits, actions, damages,
liability, and expenses (including attorneys' fees) in connection with loss of life,
bodily or personal injury, or property damage, including loss of use thereof, directly
or indirectly caused by, resulting from, arising out of or occurring in connection with
the operations of the Bidder or his Subcontractors, agents, officers, employees or
independent contractors, excepting only such loss of life, bodily or personal injury, or
property damage solely attributable to the gross negligence or willful misconduct of
the City of Tamarac or its elected or appointed officials and employees.
24. CLARIFICATION TO TERMS AND CONDITIONS
Where there appears to be variances or conflicts between the General Terms and
Conditions and the Special Conditions and/or Detailed Specifications outlined in this
bid, the Special Conditions and/or the Detailed Specifications shall prevail.
The Bidder shall examine all bid documents and shall judge all matters relating to
the adequacy and accuracy of such documents. Any inquires, suggestions, request
concerning clarification or solicitation for additional information shall be submitted in
writing to the City of Tamarac Purchasing and Contract Manager. The City shall not
be responsible for oral interpretations given by any City employee or its
representative.
25. BID TABULATION
Bidders who wish to receive a copy of the bid tabulation should request it by
enclosing a stamped, self-addressed envelope with their bid, or by requesting a
faxed copy. Bid results will not be given out by telephone. The City does not notify
unsuccessful bidders of contract awards.
Pursuant to Florida Statute Chapter 119, Section 7(m), sealed bids or proposals
received by an agency pursuant to invitations to bid or requests for proposals are
exempt from the provisions of subsection (1) and s. 24(a), Art. I of the State
Constitution until such time as the agency provides notice of a decision or intended
decision pursuant to s. 120.57(3)(a) or within 10 days after bid or proposal opening,
whichever is earlier.
26. RECORDS/AUDITS
The Contractor shall maintain during the term of the contract all books, reports and
records in accordance with generally accepted accounting practices and standards
for records directly related to this contract. The form of all records and reports shall
be subject to the approval of the City's Auditor. The Contractor agrees to make
available to the City's Auditor, during normal business hours and in Broward, Dade
or Palm Beach Counties, all books of account, reports and records relating to this
contract for the duration of the contract and retain them for a minimum period of one
(1) year beyond the last day or the contract term.
SPECIAL CONDITIONS
BID NO.02-12B
Furnish & Deliver Printed Materials
1. PURPOSE OF BID: To obtain fixed prices for the City's printed materials for an
initial two (2) year period from approximately March 13, 2002 through March 12,
2004. The City reserves the right to renew this agreement for two (2) additional two
(2) year periods subject to the vendors acceptance, satisfactory performance and
determination that renewal will be in the best interest of the City. All prices, terms
and conditions shall remain firm for the initial period of the contract and for any
renewal period.
It is the intent of the City to award this bid to the lowest responsible and responsive
bidders. The City reserves the right to accept or reject any or all bids and to waive
any informality concerning the bids when such rejection or waiver is deemed to be in
the best interest of The City of Tamarac. The City reserves the right to award the bid
on a split order basis, lump sum or individual item basis unless otherwise stated.
The City of Tamarac also reserves the right to terminate this Agreement for any
reason or no reason.
2. REQUIREMENTS: Bidders must satisfy the following requirements to be
considered responsive.
• All items quoted must be as per the specifications listed within this bid
package unless otherwise mutually agreed upon.
• All items must be printed with laser proof ink unless otherwise noted within
the specifications.
• Vendor must be available for consultation and visits with each of the City's
departments when requested.
• All orders must be delivered to department within two (2) weeks after final
approved proof, unless otherwise agreed upon.
• Prices must include all freight and delivery charges to the department or
delivery location.
• Deliveries must be made between 8:30 AM and 3:30 PM, unless otherwise
agreed upon.
• Proofs may be sent via fax ONLY WITH THE USING DEPARTMENTS
PERMISSION. If faxed proofs are unacceptable by the department, proofs
will be delivered to the department at NO COST.
• ALL PHOTOS/ARTWORK/MECHANICALS ETC. ENGENDERED AS A
RESULT OF THIS CONTRACT REMAINS THE PROPERTY OF THE
CITY OF TAMARAC AND MUST BE RELINQUISHED TO THE CITY
UPON REQUEST.
• Prices on all paper must be held firm for the period of the contract.
City of Tamarac will not pay for any overruns.
• Initial set up charges, such as artwork, typesetting, plates and negative
charges MUST be included in the Bid proposal.
3. SPECIFICATIONS: The following list of printed materials represents the items
and quantities previously purchased by the City. Quantities shown are estimates
only. No guarantee is given or implied by the City as to the total amount that may
or may not be purchased from any resulting contract. The City reserves the right
to decrease or increase quantities or add or delete any item from the contract if it
is determined that it best serves the interests of the City.
Bid 02-12B EXHIBIT "B" T.R. 10339 Valid through 03/25/2004
ITEM NO.
ITEM
ORDER OTY
PRICE
DEPT.
VENDOR
VENDOR
17
City #10 White Envelopes
1,000
$29.00
All Depts.
468
Diamond Printing
2,500
$69.50
5,000
$133,75
18
City #10 Window Envelopes
1,000
$30.00
2,500
$71.50
5,000
$138.75
4
Stop Work Order Cards
1,000
$75.00
Building
2286
Intertec Industries
2,500
$180.00
5,000
325.00
5
Unsafe Building Cards
500
$56.95
1,000
$79.65
2,500
$115.00
21
Electrical Permit Applications
1000
$137.00
2,500
$334.50
5,000
$619.00
22
Mechanical Permit Applications
1,000
137.00
2,500
$334.50
5,000
$619.00
23
Plumbing Permit Applications
1,000
$137.00
2,500
$334.50
5,000
619.00
24
Building Permit Applications
1,000
$137.00
2,500
$334.50
5,000
$619.00
25
Plan Critique Sheets
1,000
$66.50
2,500
$165.00
5,000
325.00
3
Maximum Occupancy Cards
500
$72.00
Building
4472
Printing Mart
1,000
$119.00
2,500
$246.00
11
Inspection Report Continuous Forms
10,000
$650.10
Building
1683
Better Business Forms
10
Building Permit Continuous Forms
1,000
$245.00
Building
4497
United Business Forms
2,500
$310.45
5,000
$425.00
16
City Manager #10 Whitestone Env.
1,000
$105.00
City Manager
4472
Printing Mart
2,500
$225.00
5,000
$411.00
12
Code Enforcement Door Hangers
1,000
$63,50
Code Enforce.
2286
Intertec Industries
2,500
$150.50
5,000
$295.50
13
Occupational License Door Hangers
1,000
$63.50
Comm. Dev.
2286
Intertec Industries
2,500
$150.50
5,000
295.50
8
Occupational License Mailers
5,000
$939.00
Comm. Dev.
4497
United Business Forms
9
Occupational License Renewals
5,000
$1,475.70
19
#10 Utility Bill Envelopes
250,000
$4,417.50
Cust. Service
1568
Suncoast Marketing
31
Utility Bill Invoices
50,000
$737.50
Cust. Service
1568
Suncoast Marketing
100,000
$1,305.00
250,000
3,012.50
20
#9 Utility Payment Return Envelopes
250,000
$3,600.00
Cust. Service
1992
A Plus Printing
30
Water Service Waiver Forms
1 000
66.50
Cust. Service
2286
Intertec Industries
2,500
$165.00
5,000
325.00
15
Water Meter Shut-off Door Hangers
1,000
$57.00
Cust. Service
4472
Printing Mart
2,500
$84.00
5,000
$148.00
Printers List Exhibit for Reso.xls 1/29/2004
City of Tamarac
"Committed to Excellence... Always"
Purchasing and
Contracts Division
January 12, 2004
John Massimino
President
The Printing Mart
12223 NW 35th Street
Coral Springs FL 33066
RE: Bid 02-12B Renewal
Furnish & Deliver Printed Materials
Dear Mr. Massimino:
EXHIBIT "C"
T.R. 10339
The above -referenced bid with your company to provide printed material will expire on
March 25, 2004. Per the terms of Special Conditions, 1. Purpose of Bid, the City can
renew the bid for two (2) additional two-year terms "subject to vendor's acceptance,
satisfactory performance and determination that renewal will be in the best interest of
the City". This is the first renewal of the subject bid, effective March 26, 2004 -- March
25, 2006.
Please indicate whether your company agrees to this renewal by checking the
appropriate box below. Please sign, date and return an original document to the
Purchasing Office no later than January 29, 2004.
Upon approval by the City Commission, a copy will be returned to you for your records,
along with the City Resolution authorizing the renewal. If you have any questions, do
not hesitate to contact me.
Sincerely,
Keith K. Glatz, CP O
Purchasing and Contracts Manager
I hereby agree to the first renewal option of Bid 02-12B for the term 03/26/2004 --
03/25/2006 under the same terms and conditions.
❑ I am unable to agree to the first renewal option of Bid 02-12B under the same
terms and conditions.
`gnature IZVate
7525 NW 88th Avenue ■ Tamarac, Florida 33321-2401 ■ (954) 724-2450 N Fax (954) 724-2408 ■ www.tomarac.org
Equal Opportunity Employer
1011z t1 zebu 15: 2j `J54148bb32 DIAMOND PRINTING LEL
- 01/27/04 10:06FA B5 724 2406 CITY-TAKARAC-PURCHASING
PAGE 01
lm 001
City of Tamarac
"Committed to Excellence ... Always"
Purchasing and
Contfrocts bilAsion
VIA FACSIMILE 964-748.5632 (RE -SEND)
January 27, 2004
Alan Ehmke
President
Diamond Printing and Label ino.
5405 NW 102 Avenue, Suite 218
Sunrise FL 33351
RE: Bid 02-12B Renewal
Fumish &. Deliver Printed Materials
Dear Mr, Ehmke:
The above -referenced bid with your company to provide printed material will expire ur1 March
25, 2004. Per the terms of &WA 1 Condifilons. 1. Pu oa:ita of Bid, the City can renew the bid far
two (2) additional two-year terms "subject to vender's accmptance, satisfactory performance and
determination that renewal will be in the best interest of the City". This is the first renewal of the
subject bid, effective March 26, 2004 — March 25. 2006.
Please indicate whether your company agrees to this renewal by checking the appropriate box
below. Please sign, date and retum an original document to the Purchasing Office no later t17an
January 29, 2004.
Upon approval by the City Commission, a copy will be returned to you for your records, along
with the City Resolution asuthoriaing the renewal. If you have any questions, do not hesitate to
contact me.
Sincerely,
Keith K. Giattz, CPPO
Purchasing and Contracts Manager
X1 hereby agree W the first renewal option of Bid 02-129 for the germ 03/26/2004 —
03/25/2006 under the same terms and conditions.
El-Lam unaabl a gree to the First renewal option of Bid sae-125 u, der the ammo tcrme and
co ins 0� _�..
Sign ure Date
7525 NW 88th Avenue R Tomorac, Florida 33321-2401 a 1954j 724-2450 ■ Fax (9.54) 724-2408 OF www.ramarac_org
Rpo Opportunity Empia"r
City of Tamarac
"Committed to Excellence... Always"
Purchasing and
Contracts Division
January 12, 2004
Rick Erens
President
APlus Printing and Graphics
6561 NW 16t Court
Plantation FL. 33313
RE: Bid 02-12B Renewal
Furnish & Deliver Printed Materials
Dear Mr. Erens:
The above -referenced bid with your company to provide printed material will expire on
March 25, 2004. Per the terms of Special Conditions 1. Pur ose of Bid, the City can
renew the bid for two (2) additional two-year terms "subject to vendor's acceptance,
satisfactory performance and determination that renewal will be in the best interest of
the City". This is the first renewal of the subject bid, effective March 26, 2004 -- March
25, 2006.
Please indicate whether your company agrees to this renewal by checking the
appropriate box below. Please sign, date and return an original document to the
Purchasing Office no later than January 29, 2004.
Upon approval by the City Commission, a copy will be returned to you for your records,
along with the City Resolution authorizing the renewal. If you have any questions, do
not hesitate to contact me.
Sincerely,
C_�
Keith K. Glatz, CP O
Purchasing and Contracts Manager
I hereby agree to the first renewal option of Bid 02-12B for the term 03/26/2004 --
03/25/2006 under the same terms and conditions.
❑ I am unable to agree to the first renewal option of Bid 02-12B under the same
terms and conditions.
Signature Date
7525 NW 88th Avenue ■ Tamarac, Florida 33321-2401 0 (954) 724-2450 ■ Fax (954) 724-2408 ■ www.tamarac.org
Equol Opportunity Employe
WJUUJ/UU1
� q
City of Tamarac
"Committed to Excellence... Always"
Purchasing and
Contracts Division
Aruna Shah
President
Intertec Industry Inc.
1377 S. Andrews Ave.
Pompano Beach FL 33069
January 12, 2004
RE: Bid 02-12B Renewal
Furnish & Deliver Printed Materials
Dear Ms. Shah:
The above -referenced bid with your company to provide printed material will expire on
March 25, 2004. Per the terms of Special Conditions, 1. Purpose of Bid, the City can
renew the bid for two (2) additional two-year terms "subject to vendor's acceptance,
satisfactory performance and determination that renewal will be in the best interest of
the City". This is the first renewal of the subject bid, effective March 26, 2004 -- March
25, 2006.
Please indicate whether your company agrees to this renewal by checking the
appropriate box below. Please sign, date and return an original document to the
Purchasing Office no later than January 29, 2004.
Upon approval by the City Commission, a copy will be returned to you for your records,
along with the City Resolution authorizing the renewal. If you have any questions, do
not hesitate to contact me.
Sincere ,
Keith K. Glatz, CPPO
Purchasing and Contracts Manager
1 hereby agree to the first renewal option of Bid 02-12B for the term 03/26/2004 —
03/25/2006 under the same terms and conditions.
❑ I am unable to agree to the first renewal option of Bid 02-12B under the same
terms and conditions.
%1411 / 1 v
Signature Date'
7525 NW 88th Avenue ■ Tamarac, Florida 33321-2401 ■ (954) 724-2450 ■ Fax (954) 724-2408 r www.tamrarar-.org
Equal QpportuNty Emplover
City of Tamarac
"Committed to Excellence... Always"
Purchasing and
Contracts Division
January 12, 2004
Ron Ricotta
President
United Business Forms Inc.
13001 NW 42nd Avenue
Miami FL 33054
RE: Bid 02-12B Renewal
Furnish & Deliver Printed Materials
Dear Mr. Ricotta:
The above -referenced bid with your company to provide printed material will expire on
March 25, 2004. Per the terms of Special Conditions, 1 _Purpose of Bid, the City can
renew the bid for two (2) additional two-year terms "subject to vendor's acceptance,
satisfactory performance and determination that renewal will be in the best interest of
the City". This is the first renewal of the subject bid, effective March 26, 2004 — March
25, 2006.
Please indicate whether your company agrees to this renewal by checking the
appropriate box below. Please sign, date and return an original document to the
Purchasing Office no later than January 29, 2004.
Upon approval by the City Commission, a copy will be returned to you for your records,
along with the City Resolution authorizing the renewal. If you have any questions, do
not hesitate to contact me.
Sincerely,.
Keith K. Glatz, CPPO
Purchasing and Contracts Manager
I hereby agree to the first renewal option of Bid 02-12B for the term 03/26/2004 —
03/25/2006 under the same terms and conditions.
❑ I am unable to agree to the first renewal option of Bid 02-12B under the same
4ature
nJ
ttions.
Dat
7525 NW 88th Avenue ■ Tamarac, Florida 33321-2401 ■ (954) 724-2450 ■ Fax (954) 724-2408 ■ www.tomarac.org
Equal Opportunity Employer