HomeMy WebLinkAboutCity of Tamarac Resolution R-2004-078Temp. Reso. #10384
March 24, 2004 1
Revision #1, April 20, 2004
CITY OF TAMARAC
RESOLUTION NO. R-2004- %S
A RESOLUTION OF THE CITY COMMISSION OF
THE CITY OF TAMARAC, FLORIDA,
AUTHORIZING THE APPROPRIATE CITY
OFFICIALS TO RECEIVE THE FISCAL YEAR 2003
CITY OF TAMARAC WATER AND WASTEWATER
SYSTEMS ANNUAL REPORT PREPARED BY THE
CITY'S CONSULTING ENGINEERS, MATHEWS
CONSULTING, INC., ON BEHALF OF THE CITY
OF TAMARAC UTILITIES DEPARTMENT AS
REQUIRED BY BOND COVENANTS FOR
CONTINUING DISCLOSURE FOR THE TAXABLE
WATER AND SEWER UTILITY REVENUE
REFUNDING BONDS SERIES 1996 AND
REFUNDING BONDS SERIES 1992; PROVIDING
FOR CONFLICTS; PROVIDING FOR
SEVERABILITY; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the City of Tamarac has covenanted for the benefit of the
Series 1992 and Series 1996 bondholders through continuing disclosure to
provide certain financial information and operating data relating to the City by no
later than April 1 of each year; and
WHEREAS, the City of Tamarac's Bond Resolution Nos. R-95-296 and R-
85-436 require that the Consulting Engineers for the Utilities Department review
the operation, maintenance and repair of the City's water and wastewater
facilities, and to report annually to the City with their recommendations and
comments as to the water and wastewater systems; and
Temp. Reso. #10384
March 24, 2004 2
Revision #1, April 20, 2004
WHEREAS, the City's Consulting Engineers, Mathews Consulting, Inc.,
have prepared the Fiscal Year 2003 Water and Wastewater Systems Annual
Report (a copy of which is attached hereto as "Exhibit 1 ") which addresses the
sufficiency of the water and wastewater systems rates and charges, the
operation and maintenance of the water and wastewater systems, and the status
of compliance with covenants and agreements contained in the Bond Resolution;
and
WHEREAS, Mathews Consulting, Inc., has concluded that the Utilities
Department has performed the necessary operation and maintenance activities
to keep the facilities in proper condition and that the planned capital activities are
adequate to meet the anticipated growth of the City's service area; and
WHEREAS, Mathews Consulting, Inc., concluded that water and
wastewater rates were sufficient to maintain the operation of the Utilities
Department in Fiscal Year 2003; and
WHEREAS, it is the recommendation of the Director of Utilities that the
City Commission receive the Fiscal Year 2003 City of Tamarac Water and
Wastewater Systems Annual Report; and
Temp. Reso. #10384
March 24, 2004 3
Revision #1, April 20, 2004
WHEREAS, the City Commission of the City of Tamarac, Florida deems it
to be in the best interest of the citizens and residents of the City of Tamarac that
they receive the Fiscal Year 2003 City of Tamarac Water and Wastewater
Systems Annual Report as prepared by Mathews Consulting, Inc.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF TAMARAC, FLORIDA, THAT:
SECTION 1: The foregoing "WHEREAS" clauses are hereby
ratified and confirmed as being true and correct and are hereby made a specific
part of this resolution.
SECTION 2: The Fiscal Year 2003 City of Tamarac Water and
Wastewater Systems Annual Report as prepared by the City's Consulting
Engineers, Mathews Consulting, Inc., (a copy of which is attached hereto as
"Exhibit 1 "), is hereby received.
SECTION 3: All Resolutions or parts of Resolutions in conflict
herewith are hereby repealed to the extent of such conflict.
SECTION_4_ If any clause, section, other part or application of this
Resolution is held by any court of competent jurisdiction to be unconstitutional or
Temp. Reso. #10384
March 24, 2004 4
Revision #1, April 20, 2004
invalid, in part or application, it shall not affect the validity of the remaining
portions or applications of this Resolution.
SECTION 5: This Resolution shall become effective immediately
upon its passage and adoption.
PASSED, ADOPTED AND APPROVED this 28t" day of April, 2004.
JOE SCHREIBER
MAYOR
/_Ia1*3M
is 't...,._ y' ., ._:� L z w• , , ...
T MARION SWENSON, CMC
CITY CLERK
I HEREBY CERTIFY that
I have approved this
RESOLUTION as to form.
MITCHELL S. KRAFT
CITY ATTORNEY
KW/db
RECORD OF COMMISSION VOTE:
MAYOR SCHREIBER
DIST 1: COMM. PORTNER
DIST 2: COMM. FLANSBAUM-TAL IS O
DIST 3: V/M SULTANOF
DIST 4: COMM. ROBERTS�
1
1
EXHIBIT 1
TR #7
Wlater and Wlastewater Systems
Ann;,,Iljl, Report
Fiscal Year 2003
March 2004
Prepared by:
MAT H E W S
CONSULTING INC.
Civil and Environmental Engineers
1
1
1
1
1
1
1
MATHEWS
ONSULTING INC.
Civil and Environmental f:nCinccrx
March 30, 2004
Mr. Keith Wilder
CITY OF TAMARAC
6001 Nob Hill Road
Tamarac, Florida 33321-2401
Water and Wastewater Systems
Report
Dear Keith:
Mathews Consulting, Inc. is pleased to submit herewith fifteen (15) final copies of the referenced
report. We appreciate the opportunity to work with the City on this project.
Should you have any questions, please contact me at 561-478-7961.
Very Truly Yours,
MFTH WS NSULTIN G,, INC.
Rene L. Mathews, P.E.
President
Enclosure
c: Scott Harder, EFG
File 1234
Mrrthrtrs C'nnsrrhhig, Inc. • 1475 Cenlrepark BoulP ord, Suite 250 • 1tcst Palm Bauch, FL Z 3401 • 501-478-7961 • Faa 501-478-79h4
CityEater and Wlastewaterstems S
of Tamarac � y
' Fiscal Year 2003 Annual Report
Table of Contents
'
Section 1 Executive Summary
• Background
• Utility Awards
'
• Conclusions and Recommendations
Section 2 Background and System Summary
• Purpose
'
• Background
• System Summary
'
♦ Fixed Assets
♦ Ordinances and Resolutions
♦ Water and Wastewater Service Area
♦ Existing Water Treatment Facilities
♦ Existing Water Distribution System
'
♦ Existing Wastewater Collection, Treatment and Disposal Facilities
• Utility Awards
Section 3 Utility Organization
• General Organization
Utility Administration Division
• Utility Engineering Division
• Water Plant Facility Division
• Operations Division
• Support Services Division
Section 4 Ongoing System Maintenance, Renewal and Replacement Improvements
' and Depreciation
• General
• Wastewater System Maintenance
• Water System Maintenance
• Renewal and Replacement Improvements
' • Utility Operating Budgets
• Depreciation
• Conclusions
• Recommendations
Mathews Consulting TOC- l
1
Section 5 Rate Sufficiency and Debt Service Coverage
• General
' . Rates and Charges
• Water and Wastewater Customers (Accounts) and Billable Flows
• Projected FY 2003 Water and Wastewater Rate Revenue
Rate Sufficiency Analysis and Debt Service Coverage for FY 2003
• Conclusions and Recommendations
' Attachment A Utility Maintenance Record/Schedule
1
11
1
IMathews Consulting TOC-2
[i
I
kl
I
I
Section 1
Executive Summary
Background
This Fiscal Year (FY) 2003 Annual Report has been prepared by the City of Tamarac
(City) to meet continuing disclosure requirements outlined in the 1996 Series Taxable
Water and Sewer Utility Revenue Refunding Bonds. For the benefit of bondholders, the
City has covenanted to provide certain financial information and operating data on an
annual basis. Consequently, this document reports on the sufficiency of rates and charges
for services, deternnines whether the level of maintenance is adequate, and reviews the
adequacy of the renewal and replacement program and other capital funding for FY 2003.
Information was collected and analyzed to determine the utility's progress on complying
with bond covenants. Data considered included:
• End of FY 2002 reserve balances (audited)
• Audited FY 2003 Financial Statement
• Existing and Projected Customer Account Data
• Metered and Billed Water Reports
• Water and Wastewater Rates and Charges, including revised rates authorized
in Resolution No. R-2003-199
• Adopted FY 2004 budget
• Utility Fund Capital Improvement Program (CIP)
• Renewal and Replacement Funding
• Maintenance and Repair Records
Utility Awards
In 2003, the Southeast District of the Florida Department of Environmental Protection
presented the City with "2003 Excellence Award for Outstanding Operation of Large
Community Water Systems".
Additionally, the Florida Section of the American Water Works Association
(FS/AWWA) presented the City with "2003 Award of Excellence" for the City of
Tamarac Water Demand Management Rain Shut-off Device Retrofit Program.
These awards demonstrate the City's commitment to excellence in the operation and
maintenance of its utility system.
IMathews Consulting 1-1
Section 1 — Executive Summary
Conclusions and Recommendations
The following conclusions and recommendations are made as a result of the Water and
Wastewater Systems Fiscal Year 2003 Annual Report:
• The City adequately maintains its water and sewer systems in accordance with
good utility management principles.
• Water and wastewater user charges are expected to be sufficient to meet FY
2004 debt service coverage requirements, in accordance with bond covenants.
• The City has the financial resources to implement its water and wastewater
capital improvement plan.
• No event has occurred during the past fiscal year that might materially affect
outstanding bonds. There have been no defaults or delinquencies,
unscheduled draws from debt service reserves or credit enhancements,
substitution of credit or liquidity providers, modification of bondholder rights,
unscheduled redemption calls, defeasances, or ratings changes.
• The City's FY 2003 Comprehensive Annual Financial Report is hereby
Y
incorporated by reference into this Annual Report.
I
1
I
1
IMathews Consulting 1-2
P1
ii
I
I
I
Section 2
Background and System Summary
Purpose
The City has covenanted to provide to bondholders an Annual Report as required by the
Taxable Water and Sewer Utility Revenue Refunding Bonds, Scrics 1996. The Annual
Report provides information on the Utility Department's organizational structure and
funding. The report also contains information about ongoing maintenance and new
improvements to the City's water and wastewater facilities. Additionally, the report
reviews proposed capital funding, especially renewal and replacement funding, and
evaluates sufficiency of the existing rates and charges.
Background
The City of Tamarac was incorporated in 1963 by the State of Florida Legislature and
occupies an area of approximately twelve (12) square miles in the northwestern portion
of Broward County. The City is primarily a residential community with easy access to
nearby areas of industry, commerce and recreation.
System Summary
The following sections provide a summary of the City's Utility framework, including
fixed assets, ordinances and resolutions, and water and wastewater facilities.
Fixed Assets
Based on unaudited results, as of September 30, 2003, total assets of the City's
water and wastewater systems are reported to be $73,765,386. Fixed assets have
a book value of $ 42,838,174. Other assets and debits include pooled cash and
investments, and restricted assets. Fixed assets are carried at historical cost or
estimated cost if historical cost information is unavailable. Major fixed assets
include the water treatment facilities, the water distribution system, the
wastewater collection and transmission system, computers, trucks, equipment,
meters and other property. Capital contributions for FY 2003 were $2,024,301.
Contributed capital represents water and wastewater grants and contributions in
aid of construction (CIAO) reserved for future system acquisition or expansion.
Ordinances and Resolutions
In 1996, the City passed Temporary Ordinance Number 1768 consolidating the
East and West Utility service areas into one utility. The ordinance was passed to
allow the Utility service areas to benefit from economies of scale, thereby
IMathews Consulting 2-1
Section 2 — Background and System Summary
1
1]
1
1
[1
1
C!
1
minimizing rate increases. The City also passed Resolution R-96-212
establishing uniform rates for the Fast and West service areas. These rates
remained in place from 1996 through 2003.
In 1998, the City passed Resolution No. R-98-136, increasing the water and
wastewater contribution in aid of construction (CIAC) charges to current levels.
In 2003, the City passed Ordinance R-2003-199 that increased water and
wastewater service availability charges and consumption rates.
The outstanding debt includes two bond issues. The Series 1992 bonds bear
interest rates varying from 4.7% to 5.9% and mature through 2011. The taxable
Series 1996 bonds bear interest rates varying from 5.3% to 6.5% and mature
through 2009. Non -current outstanding debt supported by the City's Utility Fund
in 2003 was $12,189,529 and 2003 current bonds payable were $1,380,000.
Water and Wastewater Service Area
The City's water service area is approximately 11.65 square miles and the
wastewater service area is approximately 11.80 square miles of urbanized
residential, commercial and industrial land uses. The service area is
approximately 94% built -out. The City Planning Department estimates that the
projected development will fill in the remaining land by the Year 2005. Most of
the service area (approx. 10.67 square miles) is west of State Road 7 (a.k.a. U.S.
Highway 441).
Existing Water Treatment Facilities
The City's existing water treatment plant (WTP) facility is located one block west
of the northwest corner of the intersection of University Drive and N.W. 61"
Street within the corporate City limits. The existing treatment process consists of
raw water supply wells, pre -chlorination, lime softening, chlorination, polymer
addition, rapid sand filtration, and fluoridation. The raw water production
facilities consist of 19 water supply wells. Six (6) of the wells are located at the
WTP site and three (3) of the wells are located adjacent to the plant site. Two (2)
additional wells were completed in 1996 and are located south of the WTP. Eight
(8) remote wells are located approximately 0.3 miles cast of the WTP. All of the
raw water wells are controlled from the main control system in the WTP.
The South Florida Water Management District renewed the City's Water Use
Permit in March 1999. The City is allocated an average 7.54 million gallons per
day (MGD) or 2,754 million gallons per year through the Year 2004. Peak day
allocation is 9.28 MGD.
The WTP has a design and permitted capacity of 20 mgd. The plant currently
produces an average daily flow (ADF) of 6.5 MGD of finished water. Lime
Mathews Consulting 2-2
Section 2 -- Background and System Summary
1
u
C
1
softening of the water is provided by three (3) steel water softening units
("accelators") including two (2) with a capacity of 8 MGD and one with a
capacity of 4 MGD. The two (2) 8 MGD accelators are alternated every six (6)
months as the duty unit, and the 4 MGD accelator serves as a standby unit.
Softened water is fed from the accelators to six (6) steel rectangular dual -media
gravity filters, each with three cells, or to a single 8-MGD automatic filter with
four cells. The 8 MGD filter was placed into operation during FY 1989. The
filters are periodically backwashed (manually for the rectangular gravity filters
and automatically or manually for the 8 MGD filter) for the removal of residual
solids in the media. Backwash and blow off water is routed to an onsite lime
pond. Finished filtered water is piped to the clearwell.
Finished water may be pumped directly into the potable water distribution system
from the clearwell, or transferred to a one (1) million gallon (MG) onsite storage
tank or to two (2) remote storage tanks prior to re -pumping into the distribution
system.
Existing Water Distribution System
Water is distributed throughout the City's service area in over 239.2 miles of
water mains ranging in size from 2 to 30 inches in diameter. In addition, there are
two storage/booster pump stations located within the distribution system.
The storage and booster pump stations in the water distribution system include the
Grant's Plaza and the Tract 27 booster stations.
+ Grant's Plaza Station: The facility is located near the corner of
Commercial Boulevard and U.S. Hwy. 441. The station consists of a
one million gallon ground level storage tank, and is equipped with two
(2) 1,500 gallon per minute (gpm) booster pumps.
• Tract 27 Station: The facility is located near the corner of N.W. 100'h
Avenue and 771h Street. The station consists of a two million gallon
ground level storage tank, and is equipped with two (2) 3,000 gpm and
one (1) 1,500 gpm booster pumps.
These stations, along with on -site storage at the WTP, have a combined storage of
four million gallons (which will be increased to 6.0 MG with the completion of
the new 2.0 MG tank at the WTP). Both the Grant's Plaza and Tract 27 stations
are connected to the telemetry system to enable monitoring and control from the
WTP.
The City has seven (7) emergency interconnects with neighboring utilities,
including: Broward County, City of Lauderhill, City of North Lauderdale, and
the City of Coral Springs.
IMathews Consulting 2-3
Section 2 — Background and System Summary
Existing Wastewater Collection, Treatment and Disposal Facilities
The City abandoned its WWTP in 1988, when it signed a Large User Wastewater
Agreement with Broward County, The City of Tamarac's wastewater system is in
the North region of the Broward County Wastewater Service Area. The City
agreed to purchase wastewater transmission, treatment and disposal services from
Broward County at the North Regional Wastewater Treatment Plant (NRWWTP)
Ilocated in Pompano Beach.
The City is required to construct, operate and properly maintain all necessary
' sanitary gravity sewers, lift stations, pumping stations, wastewater force mains
and other required appurtenances related and directly attributable to the
wastewater collection system upstream of the point of connection to Broward
County's wastewater system. Broward County provides wastewater transmission,
treatment and disposal service to the City at fees, rates and charges constituting
the full costs of such service. The City currently reserves 8.04 MGD of capacity
at the NRWWTP.
1
I
1
Flows from the local collection system are routed to two (2) Broward County
regional wastewater pumping stations. These stations pump wastewater from the
City into Broward County's regional wastewater transmission system where the
flow is then conveyed to the NRWWTP. These two stations are owned, operated
and maintained by the Broward County Office of Environmental Services
(BCOES).
In addition to Broward County, the City of Tamarac has a large user agreement
with the City of Fort Lauderdale since 1981 to service the eastern portion of the
City, formally known as Tamarac East Utilities. The agreement allows up to
0.165 MGD of wastewater flow to be transferred to Fort Lauderdale.
The City of Tamarac's wastewater system also includes 148.5 miles of gravity
sewer lines, 30.3 miles of transmission (force) mains, and seventy-five (75)
wastewater pumping stations. Most of these stations serve small areas and are
minor in size, with pumping capacities ranging from 75 to 1,000 gpm. These
pumping stations are currently monitored by a radio -based telemetry system. The
monitoring system is located in the WTP building which serves as the master
control station of the wastewater pumping station network.
IMathews Consulting 2-4
Section 2 — Background and System Summary
Utility Awards
In 2003, the Southeast District of the Florida Department of Environmental Protection
presented the City with "2003 Excellence Award for Outstanding Operation of Large
Community Water Systems".
Additionally, the Florida Section of the American Water Works Association
(1~S/AWWA) presented the City with "2003 Award of Excellence" for the City of
Tamarac Water Demand Management Rain Shut-off Device Retrofit Program.
These awards demonstrate the City's commitment to excellence in the operation and
maintenance of its utility system.
Mathews Consulting
2-s
No Text
1
1
Section 4
Ongoing System Maintenance, Renewal and Replacement Improvements
and Depreciation
General
The City of Tamarac recognizes the importance of maintaining and improving the
operations of the Utility. The City also recognizes how important it is to maintain fixed
assets. The City performs maintenance on all components of its utility systems.
Maintenance is either conducted by in-house personnel or outside contractual services.
Maintenance is classified as preventative maintenance or corrective service.
Wastewater System Maintenance
The City repairs thousands of feet of sewer main annually. A listing of maintenance
activities performed on the wastewater system is provided in Table 4-1.
' Table 4-1
Wastewater System Maintenance and Repairs
Fiscal Year 2003
fl
1
-
Preventative ( P )
Quantitj
Description
Corrective C
6
Mechanical repairs at Pump... Stations
p.......
C
149
..............................
.
Motors pulled
P
23
Motors sent out for electrical repairs
C
36
Mot ..
Motors repaired in house
........
C
743 ........ .........
L W .... ......... ........ ........ ........ ................................. ........
Wet wells cleaned
........ ...............
P
30 ...
Pressure tests performed on Force M
Mains
........ ..._.....
P
68
........ ...._.. .........
Off -hours emergency call outs (Pump Stations)
.
........ .......... .... ..... .
C
26
Force M ain Valves Exercised
P
4
Force Main Valve installed
..... For...
C
67 .
.... .... ...... .... .....
Electrical repairs at Pump
... p Stations
........
C
f
5
Electrical. Panel.. Upgrades (in-house)
se)
C
360
Manholes inspected
.............. .................
P
3
� Manhole .� --- ........ ........
rehabs.
.... .................. _........._..............................................._....._......................................................._.......................................................................
,. ......._ .............
C
354
Service Laterals inspected from Main
p ( )
............. .... ....... . ...... . .. ... . .
P
8,661 .......................
;Sanitary Main inspected .(LF).......................................................................
.........................
, ....... .. _.................... _........ _........ _...... .
P
1,038 .............................:
...
....................... _..............._
:Main Line joints...grouted...and....................................
sealed
, . .
C
28 503
Sewer main..air tested .and sealed..(LF ........ ................. ......
( )
C
Mathews Consulting
G9I
C
11
I�
n
1-1
1
Section 4 — Ongoing Maintenance, Renewal and
Replacement Improvements and Depreciation
Table 4-I Continued
Wastewater System Maintenance and Repairs
Fiscal Year 2003
Preventative ( P )
Quantity
Description
Corrective ( C
155,485
Sewer main cleaned (LF)
.
C
44
Sewer blockage s
C
52
Resident ..
gal mini -camera inspections (laterals)
r
}
39 .
Emergency call (blockages, etc)
C....
.........
21
Clean outs installed/repaired
C
........ ........ ...............
21
........ ......... ......... .........
Sewer W es repaired/replaced
y
C
......... .........
0
........ .... ........ ......... ............................................. .........
Manhole rainguards installed
P
1
Contractor
r inspections (relining)
C
18,570
....... ......... ....
Sewer Mains relined by contractors (LF)
.
......... ......... ..........
C
122
Electronic flow read in gs (daily)
P
Water System Maintenance
The maintenance performed on the water system can be divided into two categories:
water treatment facilities; and water distribution system maintenance.
• Water treatment facilities maintenance: During FY 2003, the City provided
continual maintenance of the water treatment facilities, including
rehabilitation of the water treatment filters.
• Water distribution_ system maintenance: City staff completed three thousand
six hundred and thirty six (3,636) maintenance tasks in FY 2003. A complete
listing of these tasks is provided in Table 4-2. Attaclunent A provides a
complete listing of maintenance record/schedules for the last four fiscal years.
I
Mathews Consulting 4-2
1
fl
1
Section 4 — Ongoing Maintenance, Renewal and
Replacement Improvements and Depreciation
Table 4-2
Water System Maintenance and Repairs
Fiscal Year 2003
Preventative ( P )
Quantity
Description
Corrective ( C )
284
Service Line repairs
C .........................
21
Water Main repairs ..................................................... .......
C
.
540
(.. ........
Yokes (boxed)
P ......._
32
New Service Lines !
P
. ......... .........
868
......... ......... .... ... ......... .
Meters Relocated ........
P ...... ..........
1,842
......._. ......... g .... ........ ........ ...
Meters Exchanged ....... ........
........ P
27
Valves Replaced
...
C
... ..
.
17
I..''...,. ... .... .....
New Valves installed
C
3
..... .... ....
Fire Hydrants replace
..........
2
. ........................................................... .. ........ ......
New Fire Hydrants installed
........ .....
P
' The City tracks unaccounted for water losses reporting less than 10% each year, the
industry standard. Water distribution system maintenance is performed to reduce the
amount of unaccounted for water.
Renewal and Replacement Improvements
P P
The FY 2003 Utility Fund budget included a number of projects designed to renew and/or
replace City water and wastewater infrastructure. These projects were funded from user
charge revenue and Utility Fund reserves. Some projects were partially funded with
CIAO revenues.
• Inflow and Infiltration_ Reduction Program: A review of the wastewater flow
to Broward County for treatment indicates that there is excessive infiltration
and inflow (1&I) within the wastewater collection system. This program
identifies sources of I&I and eliminates them by a number of methods
depending on the source. This program enables the City to optimize its
treatment capacity reserve with the County and reduces unnecessary
wastewater treatment charges. This program provides for $500,000 of capital
expenditures for each of the next five (5) fiscal years.
• Wastewater System
Renewal and
Replacement:
The City budgeted
approximately
$460,000 of capital
improvements
for the wastewater
collection and transmission system in FY 2003. These projects included
mechanical and electrical upgrades
to pump stations, replacement and
installation of
new force mains,
and general
wastewater system
improvements.
For FY 2004, the City
has budgeted
approximately $1.1
1 Mathews Consulting 4-3
n
u
fl
11
I
1
Section 4 — Ongoing Maintenance, Renewal and
Replacement Improvements and Depreciation
million for capital improvements, including rehabilitation and upgrade of
pump stations and various wastewater system improvements.
• Water Treatment and Distribution Facilities Renewal and Replacement:
The City budgeted approximately $1.15 million of capital improvements for
the water treatment and distribution facilities in FY 2002. These projects
included continued rehabilitation of the water treatment filters, water
distribution system improvements, replacement of Grant's Plaza water storage
tank pumping equipment, and optimization of the water treatment process. For
FY 2003, the City has budgeted approximately $5.98 million for water
facilities improvements, including water treatment plant disinfection system
improvements, 2 MG water storage tank and pump station, replacement of a
roof at the water treatment plant, as well as other water distribution system
additions and improvements.
Utility Operating Budgets
The Utility's operating budget for the last three fiscal years is presented in Table 4-3.
1 Mathews Consulting 4-4
1
I
I
Section 4 - Ongoing Maintenance, Renewal and,
Replacement Improvements and Depreciation
Table 4-3
Utility Operating Budgets
Utilities - Fund 425
FY 01
FY 02
FY03
Operating Expenses
Financial Advisor
$7,500
58,532
23,149
31-01
31-03
0
83,206
0
101,515
Engineering Services
31-07
Project Management
8,965
21,935
31-11
34-00
-
Legal Services
0
0
32,904
1,000
Other Contract Services
28,877
57,399
34-01
Employment Agency,Fccs
Other Consultant Services
7,164
23,341
21,850
34-02
0
0
0
0
(7,367)
34-06
Loss Prevention
19,500
34-20
Water Purchased Resale
131,988
147,431
152,111
34-40
Wastewater Disposal
3,017,497
3,172,772
, 3,229,828
40-01
Travel, Meals, Lodging
6,985
6,206
5,528
40-02
Seminars & Training
15,419
12,124
14,711
41-01
Telephone
14,702
29,612
6,562
89,694
36,877
_ 8,388
94,158
41-02
Wireless Phones & Pagers
5,611__
41-10
Postage
_
86,626
43-01
43-03
Electricity
Water & Sewer
Sludge Removal
Rentals & Leases -Copier
Equipment Rentals
R&M - Office Equipment
362,506
370,678
361,952
2,071
2,150
8,128
43-11
44-01
44-04
72,335
66,915
72,875
7,151
0
714
7,688
7,625
55
2,013
25,117
825
46-01
46-02
46-03
171
R&M - Service Contracts
27,847
303
18,983
3,001
....... _...
6,083
25,243
R&M - Automobile
0
17,741
2,845
440
8,689
1,797
46-04
46-06
46-07
46-08
R&M - Facilities
R&M - Gravity Sewer
- -
R&M - Water Mains
- 12,728
25,734
5,556
24,021
R&M - Water Service Lines
-
11,386
2,932
46-09
R&M -Street Re airs
R&M - Other
R&M - Lift Stations & F/M
4,408
1,719
46-10
2,248
1,385
1,291
46-11 _
46-12 f
36,620
38,097
37
31,984
0
R&M - Special Equipment
-' - 0
46-13
- - - --
46-14
R&M - Telemetry Equipment
1,824
69,744
5,886
9,970
R&M - Machinery -
91,727
117,224
47-01
Printing- Other
20,464
3,046
25,572
15,822
49-01
Filin & Recording Fees --
Density Charges
42
90
49-03
49-04
49-06
3,461
2,206
7,260
_ 0
4,381
Licenses & Permits
Water Testing
7,166
24,194
209
26,398
18,774
49-10
Advertising
0
0
1 Mathews Consulting 4-5
I
fl
I
I
11
I
I
I
11
I
fl
I
I
I
I
u
I
Section 4 - Ongoing Maintenance, Renewal and
Replacement Improvements and Depreciation
Utilities - Fund 425
Operatini2! xPenses Continued
49-12
49- 14
49-27
49-30
Employee incentives
Debris Removal
TAPP Incentive Program
inventory - Shortage/Over
49-31
49-32
49-33
49-34
Uncollectible
Rebate Program
Credit Card Merchant
Obsolete Inventory
Office Supplies
51-00
52-02
Gasoline/Diesel
52-04
Grease & Oil
First Aid Supplies
Sulies - Chemicals
52-05
52-07
2_08
Supplies - Software
52-09
52-10
Supplies - Computer_
SLIPP. ies--Materials
Supplies - Paint
Photographic Supplies
52-11
52-12
52-13
Maps
52-14
Drafting
52-15
Equip. less than $750
52-17
Signs
52-18
Minor Tools
52-19
52-20
Barricades
Supplies - Other
52-21
Su R lies - Safety_
52-22
-Landscaping & Irrigation
- Laboratory
52-23 isupplies
52-24
52-25
Protective Clothing
Uniforms & Accessories
_54-01--_ -Bo.o.ks/Pubs/Subscriptions
54-02 Dues & Memberships
Personal Services
12-01
Regular Salaries
12-99
13-02
Less: Reimbursement
Temporary
14-01
Overtime
I
15-01
L ongevity
15-04
Emergency Standby Pay
15-06
Comp Absences Payout
FICA Taxes
21-00
22-01
22-02
Pension -General
401 (A)- Mgmt/Prof
FY 01 1 FY 02 1 FY 03
325
2,732
909
2,012
0
(9,58.4-)--
0
180
2,5_14
2,271
4698
7,364
(19)_
0
(18,402)
(1,784)
15,8_67
_0
660-.--
0
0
0
176
0
14,817
18,251
10,366
4,257
85
440
4,924
4,338
443
860
120
615
240,847
274,878
_228,728
3,084
_17,113
10,018
--..-1,334
320
16,434
10,698
14,786
16,993
1,304
1.85
965
1,217
1,028
713
619
0-
592
43512
3,752
3,691
22,562
143382
15,925
1,387
1,768
2,098
5,809
4,942
5,507
854
858
1,452
20,895
24,522
21,368
2,313
2,355
5,504
29
19,062
9752
1 4,450
4,396
20,440
9,733
.2.0,400
3,0_19
17,431
7,596
22,177
23,354
2,059
2,617
5,752
10,839
5,641
2,474,703
2,715,509
2,716,800
0__
0
(15,465)
(33024)
2)507
0
98,400
120,303
973116
31,410
24,028
26,464
10,408
10,662
26,244
11,084
55,460
223,363
339,332
44,090
206,174
220,924
256,322.
83,735
140,857
67,192
76,036
1 Mathews Consulting 4-6
I
1 17
1
I
I
I
I
I
I
fl
I
I
I
I
11
I
I
Section 4 - Ongoing Maintenance, Renewal and
Replacement Improvements and Depreciation
Utilities - Fund
425
FY 01 FY 02 FY 03
9,659 10,452 10,457
Non-0 erating
Expenses
23 -01
23-02
Life Insurance
Health Insurance
246,083
25,543
7,634
111,916
2,509
316,302
21,244
3,023
417,219
21,200
23-03
Health Insurance Retiree
25-00
Benefits
0
26-00
Benefit Option
130,849
2,685
134,842
27-01
Disability - Long Term
2,189
28-00
29-01
Dental Insurance
2,990 3,172 3,086
3,600 3,600 3,600
31,590 1,470 127,862
30,000 26,799 30,000
0 0 934
Automobile Allowance
31-13
32-61
49-11
Planning Consultant
Auditing Services
Storm Emergency
Payment In Lieu of Taxes
49-40
530,238
122,360
2171350
1,660,000
550,2 - 30
104,073
561,207
58-01
Information Services
109,280
5 8 - 0 21
58-03
Flect Maint Charge
337,217"
1)673,300
392,330
General Admin Service
1,756,970
58-04
Service Charge
157,260
200,469
318,170
59-00
5 9 -01
-Insurance
Depreciation Expense
j_
2,030,972
74,026
2,106,635
7 4, 02 6
2,311,771
Amort-FA Abandon CSTS
74,026
59-02
Amort-System ACQ Costs
5,789
5,789
5,789
59-03
Amort-Bond Issue CSTS
34,362
32,760
30,999
59-04
Amort-FA Abandon CST
7,372
7,372
7,372
59-05
Amort- Deferred Costs
57,582
53,389
48,779
63-04
Lift Station Rehabilitation
95,456
26,378
45,459
63-05
Meters & Meter Box
87,738
116,467
121,481
63-06
Backflow Preventers
942
475
7,029
1,826
17,400
63-09
Ij_ydrants_ & Valve
Construction
19,959
14,327
63- 10
0 1
110,975
63-20
Construction- Water Plant
0
867,547
870,087
236,120
3,465
63-30
Construction -Distribution
25,796
63-32
Const-Service Line
Construction-WW
24,535
1,363,286
32,712
1,004,824
25,587
749,987
63-40
64-91
Equip. $500 or Greater
81,631
88,751
98,690
64-03
Computer Equipment
1,262
4,736
12,884
64-04
Lab E uipment
0
1,875
15,065
64-99
Fixed Assets - Contra Exp.
(1,773,429)
(2,969,414)
(1,499,885)
72-02
Interest - 1996 Rev. Bond
433,512
398,413
360,592
72-03
7240
Interest 1992 Rev. Bond
Notes Payable
563,832
528,083
490,002
1,966
1,004
0.
73-01
Service Costs
3,641
9,221
2,130
91-07
Transfer- Util Imprv. Replc.Fc
42,080
42,080
42,080
TOTAL
Total - Fund 425
13,914,084
14,901,686 1
15,681,403
IMathews Consulting 4-7
1
1
1
1
1
1
1
1
1
Section 4 — Ongoing Maintenance, Renewal and
Replacement Improvements and Depreciation
Utilities C.I.A.C. - Fund 432
FY 01
FY 02
----_- _--_-
46,059
0
FY 0_3
12,_084
425,117
0
234,190
31-03
31-07
ervices
Engineering._--
55440
0
Project Management
63-30
63-40
Construction -Distribution
4,777
373,546
0
Construction-WW
382,840
--
64-99
- -
Fixed Assets - Contra Exp.
_ _
(433,762)
(428,898)
(671,391)
73-01
Debt Service Costs
0
0
500
Total - Fund 432
0
0
14,901,686
0
0
500
15,681,903
0
0
ALL FUNDS TOTAL
13,914,084
0
(42,080)
91-06
Less Interfund Transfers
91-07
Less Interfund Transfers
GRAND TOTAL
13,872,004
14,901,686 1
15,681,903
Depreciation
The City depreciates its fixed assets annually, representing a non -cash cost to the City's
Utility Fund. The annual allowance for depreciation is $2,311,771.
Conclusions
The following summarizes the maintenance and renewal and replacement program
implemented by the City:
• The City of Tamarac Utility Department maintains the utility system in
accordance with accepted utility management practices.
• As indicated by utility records, the Utility makes required improvements to
the system in order to maintain proper operation.
• The Utility Fund balance sheet reflects an annual allowance for depreciation
of water and wastewater system fixed assets. Renewal and replacement
project funding has historically met or exceeded the annual allowance for
depreciation.
• The City has the financial resources to implement its water and wastewater
Capital Improvement Program.
• Unaccounted for water losses are monitored to stay within industry standards.
Mathews Consulting
4-8
1
1
1
1
1
1
1
1
1
1
1
Section 4 — Ongoing Maintenance, Renewal and
Replacement Improvements and Depreciation
Recommendations
• The City should continue to fund the renewal and replacement of fixed assets
at approximately the same level as depreciation. Replacement of fleet trucks,
office equipment, and other capital expenses can be considered.
• The City should continue the Inflow and Infiltration Program to reduce the
amount of storm runoff and groundwater flow into the wastewater collection
thereby optimizing the capacity of the system.
+ The City should continue to monitor unaccounted for water losses and reduce
these losses where possible.
Mathews Consulting
4-9
' Section 5
Rate Sufficiency and Debt Service Coverage
1
General
n
1
1
Water and wastewater services are organized as an enterprise fund of the City of Tamarac (City).
As such, the intent and focus of this enterprise fund (referred to as the Utility Fund) is to ensure
that the costs of providing services are recovered primarily through user charges. This section
presents a review of water and wastewater user charges to finance the ongoing operations of the
Utility Fund for the fiscal year 2004 (FY 2004) ending September 30, 2004.
In FY 1997, the City began to consolidate its two separatc water and wastewater systems:
Tamarac Utilities West (TUW) and Tamarac Utilities East (TUE). Resolution R-96-212
consolidated the two systems from a legal, rate and accounting standpoint. This resolution
established uniform water and wastewater user charges for the customers of both utilities. As of
February 2004, the City served an average 18,680 water accounts and 18,016 wastewater
accounts.
Rates and Charges
In 2003, the City adopted new rates both to meet the utility fund's fiscal requirements and to
demonstrate adequate debt service coverage in accordance with bond covenants. This rate
increase is the first since 1996 when a uniform rate was adopted for the combined Tamarac
Utilities West (TUW) and Tamarac Utilities East (TUE) systems. Table 5-1 presents current
water user charges and Table 5-2 presents current wastewater user charges. Table 5-3
summarizes current miscellaneous service charges. These rates are projected to remain effective
for FY 2004.
I
Mathews Consulting 5-1
1
1
1
1
1
1
1
1
1
Section 5 — Rate Sufficiency and Debt Service Coverage
Table 5-1
Water Rates and Charges
October 1, 2003 through September 30, 2004
Single Family Residential
Service Availability Charge, per Month
All Meter Sizes
$ 7.46
Monthly Consumption Charge, per 1000 Gallons
0 to 6,000 Gallons
1.40
6,001 to 15,000 Gallons
1.74
In Excess of 15,000 Gallons
2.07
Multiple Family Residential
Service Availability Charge, per Month
All Meter Sizes
$ 5.41
Monthly Consumption Charge, per 1000 Gallons
0 to 6,000 Gallons
1.40
In Excess of 6,000 Gallons
1.95
General Service or Commercial
Service Availability Charge, per Month
5/8 Inch
$ 8.39
1 Inch
21.02
1-1/2 Inch
41.96
2 Inch
67.14
3 Inch
134.28
4 Inch
209.80
6 Inch
419.61
Monthly Consumption Charge, per
1000
Gallons
$ 1.40
$ 1.95
Meter Size
Block 1,
Gallons
Block 2, Gallons
5/8 Inch
0-6,000
In Excess of 6,000
1 Inch
0-15,000
In Excess of 15,000
1-1/2 Inch
0
— 30,000
In Excess of 30,000
2 Inch
0
— 48,000
In Excess of 48,000
3 Inch
0
— 96,000
In Excess of 96,000
4 Inch
0 —
150,000
In Excess of 150,000
6 Inch
0 —
300,000
In Excess of 300,000
Mathews Consulting
5-2
Section S — Rate Sufciency and Debt Service Coverage
1
1
1
i
1
1
1
1
1
1
1
1
1
1
1
1
1
Table 5-1
Water Rates and Charges
October 1, 2003 through September 30, 2004 (continued)
Irri ation Service all Classes
Service Availability Charge, per Month
Meter Size
5/8 Inch
$ 8.39
1 Inch
21.02
1-1/2 Inch
41.96
2 Inch
67.14
3 Inch
134.28
4 Inch
209.80
6 Inch
419.61
Monthly Consumption Charge, per 1000 Gallons
$ 1.95
Fire Line Service Charee, per Year
Meter Size
4 Inch
$ 481.27
6 Inch
962.54
8 Inch
1,730.27
Over 8 Inch
By Agreement
Water CIAC per ERC $ 1,400.00
(One ERC equals 350 gallons per day of water consumption)
Mathews Consulting
S-3
Section 5 — Rate Sufficiency and Debt Service Coverage
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
Table 5-2
Wastewater Rates and Charges
October 1, 2003 through September 30, 2004
Single Family Residential
Service Availability Charge, per Month
All Meter Sizes $ 12.84
Disposal Charge, per 1000 Gallons of Metered Water Usage 2.76
(up to 15,000 gallons)
Multiple Family Residential
Service Availability Charge, per Unit per Month
All Meter Sizes $ 8.53
Disposal Charge, per 1000 Gallons of Metered Water Usage 2.76
(up to 15,000 gallons)
General Service or Commercial
Service Availability Charge, per Month
Meter Size
5/8 Inch
$ 16.49
l Inch
41.26
1-1/2 Inch
82.46
2 Inch
131.93
3 Inch
263.86
4 Inch
412.28
6 Inch
824.57
Disposal Charge, per 1000 Gallons of Metered Water Usage
2.76
DDuT.. mpster
Service Availability Charge, per Month $ 11.29
Consumption Fee of $2.48 per 1000 Gallons based on
7,300 gallons of discharge per month 20.15
Wastewater CIAO per ERC $ 1,800.00
Mathews Consulting
5-4
Section 5 — Rate Sufficiency and Debt Service Coverage
t
t
1
1
1
1
1
1
1
1
1
Table 5-3
Miscellaneous Service Charges
October 1, 2003 through September 30, 2004
Meter Installation Charges and Deposits
Meter Size
Meter Installation Charge
Deposit
Residential
5/8 Inch
$ 160.00
$ 90.00
1 Lich
230.00
235.00
1-1 /2 Inch
505.00
470.00
2 Inch
590.00
745.00
Over 2 Inch
By Agreement
By Agreement
Commercial, Multiple Family, General Service
5/8 Inch
$ 160.00
$ 105.00
1 Inch
230.00
265.00
1-1/2 Inch
505.00
530.00
2 Inch
590.00
745.00
Over 2 Inch
By Agreement
By Agreement
Renters
5/8 Inch
1 Inch
1-1 /2 Inch
2 Inch
Over 2 Inch
Construction
$ 115.00
225.00
400.00
525.00
By Agreement
$ 180.00
470.00
650.00
745.00
By Agreement
5/8 Inch $ 160.00 $ 90.00
Over 5/8 Inch By Agreement By Agreement
$50 for meter installation for each additional service call if the meter cannot be
installed on the first trip at no fault of the City.
Mathews Consulting
5-5
Section S — Rate Sufciency and Debt Service Coverage
1
1
1
1
i
1
1
1
Table 5-3
Miscellaneous Service Charges
October 1, 2003 through September 30, 2004 (continued)
Meter Turn On and Turn Off
During Normal After Normal
Working Hours Working Hours
Meter Turn $ 20.00 $ 50.00
On
Meter Turn 20.00 45.00
Off
Reconnection After Discontinued Service for Cause of Non -Payment
During Normal Working Hours $ 30.00
After Normal Working Hours $ 60.00
Returned Check Service Charge $ 15.00
Meter Re -Reads and Special Reads $ 15.00
Testinp_ of Water Meters
Meter Size
5/8 to 1 Inch $ 35.00
Over 1 Inch Actual Cost
Dual Check Valve Installation Single Family Residential: Cost of dual check valve
plus 15% for
administrative cost
Back Flow Test Fee
Back Flow Re -Certification Fee
Mathews Consulting
W1
$ 40.00 per test plus Tamarac Building
Department Plumbing permit fee.
$ 25.00 per year.
Section 5 — Rate Sufficiency and Debt Service Coverage
Water and Wastewater Customers (Accounts) and Billable Flows
Table 5-4 and 5-5 summarize projected water and wastewater customers and billable flow for FY
2004. These projections are based on historical and recent available customer data. Billable
water and flows are based on historical average demands expressed on a per customer basis.
Climatic and economic conditions may affect the accuracy of these estimates, and deviations
from these estimates may be material.
Table 5-4
Projected FY 2004 Water Customers and Billable Flow
Single Family Residential
Multiple Family [I ]
Irrigation
Commercial
TOTAL AVERAGE CUSTOMERS
ANNUAL BILLABLE WATER
(1,000 Gallons)
[I] — The number indicated is dwelling units
West Area
Fast Area
Total
15,900
1,040
16,940
14,800
0
14,800
475
0
475
840
30
870
32,015
1,070
33,085
2,276,000 50,300 2,326,300
Table 5-5
Projected FY 2004 Wastewater Customers and Billable Flow
Single Family Residential
Multiple Family [1]
Commercial
TOTAL AVERAGE CUSTOMERS
ANNUAL BILLABLE
WASTEWATER (1,000 Gallons
[11 —The number indicated is dwelling units
West Area
East Area
Total
15,900
955
16,855
14,860
0
14,860
690
25
715
31,450
980
32,430
1,981,000 44,700 2,025,000
Mathews Consulting
5-7
Section 5 — Rate Sufficiency and Debt Service Coverage
1
�1
i�
11
I
These estimates presume normal usage patterns, uninterrupted by demand restrictions.
1
Assuming that current water and wastewater user charges are applied to all customers, it is
projected that the total water user charge revenue in FY 2003 would be approximately
$6,500,000 and total wastewater user charge revenue would be approximately $9,960,000.
' Rate Sufficiency Analysis and Debt Service Coverage for FY 2004
Projected FY 2004 Water and Wastewater Rate Revenue
Based on the above projected FY 2004 numbers of customers and billable flows, projected FY
2003 user charge revenues were developed and arc shown in Table 5-6.
Table 5-6
Projected FY 2004 User Charge Revenue
Water System
Single Family Residential
$ 3,100,000
Multiple Family Residential
2,100,000
Irrigation
450,000
Commercial
850,000
Total Water User Charges
$ 6,500,000
Wastewater Svstem
Single Family Residential 5,200,000
Multiple Family Residential 3,600,000
Commercial 1,160,000
_
Total Wastewater User Charges $ 9,960,000
As discussed above, the primary objective of this rate analysis is to determine if the current rates
and/or existing reserves will be sufficient to recover the utility's revenue requirements in FY
2003. Operating and capital budgets, along with other data provided by City staff, served as the
basis for this rate analysis. These revenue requirements were then compared to the projected rate
revenues generated by applying the current rates to all customers, as discussed previously, as
well as revenue available from other sources, including miscellaneous service charges and
' interest income, to determine the sufficiency of these rates.
`77
I
Mathews Consulting 5-8
1
1
1
1
1
i
1
1
1
1
1
1
1
1
1
i
f
i
1
Section 5 — Rate Sufficiency and Debt Service Coverage
Table 5-7
Projected FY 2004 Debt Service Coverage
Revenues Total
Charges for Services
$16,582,200
Other Charges and Fees
1,000
Interest Earnings
294,700
CIAC Interest Earnings
111,000
Customer Billing Services
15,000
Total Available Revenue $ 17,003,900
Oneratine and Maintenance
Expenses
Customer Service
559„100
Administration
270,300
Engineering
534,800
Water Treatment
1,877,600
Construction
1,060,200
Support Services
687,300
Maintenance
4,545,700
Non -Departmental
3,971,300
Less Payments in Lieu of Taxes
_ (560,000)
Mathews Consulting
Total O&M Expenses $12,946,300
Net Revenue $4,057,000
Debt Service 2,654,400
Debt Service Coverage Ratio 1.53x
5-9
Ll
Section S — Rate Sufficiency and Debt Service Coverage
�1
I - I
I
1
I-]
I
11
Required Debt Service Coverage 1.10
Ratio
(Based on City of-ramarac Adopted FY 2004 Budget.)
In FY 2004, existing user charges are expected to be sufficient to recover water and wastewater
operating expenses, debt service, internal transfers, and capital projects funded from rates as
budgeted by the City. Please refer to Table 5-7. Existing bond covenants require that coverage
must be at least 1.10 (without CIAC revenue) and at least 1.20 (with CIAC revenue). Based on
the analysis presented in Table 5-7, it is estimated that the debt service coverage ratio for FY
2004 will be 1.53x without CIAC and 2.15x with assumed CIAC revenues of $1,650,000. These
estimated CIAC revenues, unbudgeted by the City, are based on FY2003 CIAC revenues.
Conclusions and Recommendations
To summarize the above analyses, the following conclusions may be drawn:
• Water and wastewater user charges are expected to be sufficient to meet FY 2004
debt service coverage requirements, in accordance with bond covenants.
• The City currently uses the "pay as you go" method of funding capital improvement
projects. This may not be the most cost effective or appropriate method in the future.
The City should strongly consider the possibility of fully funding its water and
wastewater capital improvement program through the issuance of additional revenue
bonds. Not only are the interest rates currently favorable, but this could also ease the
burden on existing customers and help the utility to maintain reasonable reserves.
Another potential benefit of a bond issue is to structure the additional debt service in
such a way to levelize the utility's debt service in the future and maintain stable water
and wastewater rates.
• The City has the financial resources to implement its water and wastewater capital
improvement plan. In May 2004, the City of Tamarac is planning to issue $10
million of Capital Improvement Revenue Bonds to fund the acquisition, construction
and purchase of capital improvements to the City's water, wastewater and stormwater
utility systems. The serial bonds will have a final maturity in 2024 and are secured
and payable solely from non ad valorem revenues appropriated by the City. The
Utility Department's share of the proposed revenue bonds is approximately $5
million.
• No event has occurred during the past fiscal year that might materially affect
outstanding bonds. There have been no defaults or delinquencies, unscheduled draws
from debt service reserves or credit enhancements, substitution of credit or liquidity
providers, modification of bondholder rights, unscheduled redemption calls,
defeasances, or ratings changes.
Mathews Consulting 5-10
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
Section 5 -- Rate Sufficiency and Debt Service Coverage
• The City's FY 2003 Comprehensive Annual Financial Report is hereby incorporated
by reference into this Annual Report.
Based on the above, it is recommended that:
• Due to the 11.25% adjustment (increase) that took effect October 1, 2003, additional
water and wastewater rate adjustments are not needed in Fiscal Year 2004.
• The utility continues to examine and refine its long-term capital improvement
program.
• The utility consider alternative funding mechanisms for its capital needs other than
depletion of existing reserves in order to mitigate potential rate adjustments in the
future.
Mathews Consulting
5-11
LI
I I
Attachment A
Utility Maintenance Record/Schedule
Equipment
Task
Due Date
Water Treatment Plant
2000
2001
2002
2003
4 MGD Accelerator
Lubricate Drive
Q
Q
Q
Q
Accelerator Drive Motor
Check Motor/Electrical
Q
Q
Q
Q
Air Condo No.l Fan Motor
Check Motor/Electrical
A
A
A
A
Air Condo No. 2 Fan Motor
Check Motor/Electrical
A
A
A
A
Back -Up Scott Air Packs
Open & Check SCBAA
M
M
M
M
Backwash PumpNo.1 Motor
Check Motor/Electrical
Q
Q
Q
Q
Backwash PumpNo.2 Motor
Check Motor/Electrical
Q
Q
Q
Q
Backwash Pump No. 1
Grease Fittings
Q
Q
Q
Q
Backwash Pump No.2
Grease Bearings
Q
Q
Q
Q
Backwash Valve Motor
Check Motor/Electrical
Q
Q
CL2 Building Sump Motor
Check Motor/Electrical
Q
Q
Q
Q
CL2 Control Building Exhaust
Check Motor/Electrical
Q
Q
Q
Q
CL2 Exhaust Blower Motor
Check Motor/Electrical
'/4
Q
Q
Q
Coa . Blower Motor
Check Motor/Electrical
Q
Q
Q
Q
Coa . Feed Motor
Check Motor/Electrical
Q
Q
Q
Coag. Mixer Motor
Check Motor/Electrical
Q
Q
Q
Q
E. 8 MGD Accelerator
Change Oil -Drive Unit
A
A
A
A
E. 8 MGD Accelerator Motor
Check Motor/Electrical
Q
Q
Q
E. 8 MGD Oil Pump Motor
Check Motor/Electrical
Q
Q
Q
Q
Exhaust Blower Motors
Check Motor/Electrical
SA
SA
SA
SA
Exhaust Fan - Fluoride Room
Check Motor/Electrical
SA
SA
SA
SA
Exhaust Fan - Motor
Check Motor/Electrical
SA
SA
SA
SA
Fluoride Pump Motor
Check Motor/Electrical
Q
Q
Q
Generator - WTP
Clean & Check Gen Set
W
W
W
W
Greenleaf Sump Motor
Check Motor/Electrical
Q
Q
Q
Q
Greenleaf Vac. No. 1
Electrical Check
Q
Q
Q
Q
Greenleaf Vac. No. 2
Electrical Check
Q
Q
Q
Q
Grit Conveyor Motor No. 1
Check Motor/Electrical
Q
Q
Q
Q
Grit Conveyor Motor No. 2
Check Motor/Electrical
Q
Q
Q
Q
Hi gh Service No. 1 Motor
Grease Motor Bearings
Mathews Consulting
Legend
W - weekly
M - monthly
Q - quarterly
SA - semi annually
A - annually
A-1
Utility Maintenance Record/Schedule Continued
Equipment
Task
Due Date
Water Treatment Plant
cont'd.
2000
2001
2002
2003
High Service No. 2 Motor
Grease Motor Bearings
Q
Q
Q
Hi h Service No. 3 Motor
Change Oil- Motor
Q
Q
Q
Q
High Service No. 4 Motor
Change Motor Oil
Q
Q
Q
Q
High Service No. 5 Motor
Grease Motor Bearings
Q
Q
Q
Q
High Service No. 6 Motor
Grease Fittings
Q
Q
Q
Q
High Service No. 7 Motor
Grease All Fittings
Q
Q
Q
High Service No. 1 Motor
Check Motor/Electrical
Q
Q
Q
Q
High Service No. 2 Motor
Check Motor/Electrical
Q
Q
Q
Q
High Service No. 3 Motor
Check Motor/Electrical
Q
Q
Q
Q
High Service No. 4 Motor
Check Motor/Electrical
Q
Q
Q
Q
High Service No. 5 Motor
Check Motor/Electrical
Q
Q
Q
Q
High -Service No. 6 Motor
Check Motor/Electrical
Q
Q
Q
Q
High Service No. 7 Motor
Check Motor/Electrical
Q
Q
Q
Q
Hoist
Clean Tracks for Hoist
SA
SA
SA
SA
Lime Slurry Pot - N Slake
Check Drive Belts
Q
Q
Q
Q
Lime Slurry Pot - S Slake
Check Drive Belts
Q
Q
Q
Q
Manual Filter No. 1
Grease Valve Boxes
A
A
A
A
Manual Filter No. 2
Grease Valve Boxes
A
A
A
A
Manual Filter No.3
Grease Valve Boxes
A
A
A
A
Manual Filter No. 4
Grease Valve Boxes
A
A
A
A
Manual Filter No. 5
Grease Valve Boxes
A
A
A
A
Manual Filter No. 6
Grease Valve Boxes
A
A
A
A
Motorola UPS
Order Batteries
N. Lime Slaker
Check Gear Box Oil
SA
SA
SA
SA
Polymer Pump Motor No. 1
Check Motor/Electrical
Q
Q
Q
Q
Polymer Pump Motor No. 2
Check Motor/Electrical
Q
Q
Q
Q
Pump No. 1 Recovery Pond
Check Motor/Electrical
Q
Q
Q
Q
Pump No. 2 Recovery Pond
Check Motor/Electrical
Q
Q
Q
Q
Room Exhaust Fan
Electrical Check
SA
SA
SA
SA
Legend
W - weekly
M - monthly
Q - quarterly
SA - semi annually
A - annually
Mathews Consulting
A-2
Attachment A — Utility Maintenance Record/Schedule
Utility Maintenance Record/Schedule Continued
Equipment
Task
Due Date
Water Treatment Plant
cont'd.
2000
2001
2002
2003
S. Lime Slaker
Chan e Gear Box Oil
SA
SA
SA
SA
Scott Air - Pack (East)
Open &Check SCBA
M
M
M
M
Scott Air - Pack (West)
Open & Check SCBA
M
M
M
M
Shop Air Comp. Motor
Check Motor/Electrical
Q
Q
Q
Q
Silo Air Compressor Mtr
Check Motor/Electrical
Q
Q
Q
Q
Slaker Air Compressor
Change Oil
M
M
M
M
Slaker Drive Motor No. 1-S
Check Motor/Electrical
Q
Q
Q
Slaker Drive Motor No. 2-N
Check Motor/Electrical
Q
Q
Q
Q
Slaker Feeder Belt Mtr
Check Motor/Electrical
Q
Q
Q
Q
Slurry Pot Mixer Motor
Check Motor/Electrical
Q
Q
Q
Q
Slurry Pot Mixer Motor
Check Motor/Electrical
Q
Q
Q
Q
Transfer Punt No. 1 Motor
Check Motor/Electrical
Q
Q
Q
Q
Transfer Pump No. 1
Check Lubrication
Q
Q
Q
Q
Transfer No. 2 Motor
Check Motor/Electrical
Q
Q
Q
Q
Transfer Pump No. 2
Check Lubrication
Q
Q
Q
Q
Vacuum Pump Motors
Check Motor/Electrical
Q
Q
Q
Q
W 8 MGD Drive Motor
Check Motor/Electrical
Q
Q
Q
Q
W 8 MGD Oil Pump
Check Motor/Electrical
Q
Q
Q
Q
W 8 MGD Accelerator
Check Lubrication
Q
Q
Q
Q
W 8 MGD Accelerator Motor
Check Motor/Electrical
Q
Q
Q
Q
WTP Fluoride System
Clean Fluoride Room
Q
Q
Q
Q
WTP Fuel Containment
Clean Out Debris, Etc.
Q
Q
Q
Q
WTP Vehicles
inspect Vehicles
W
W
W
W
WTP - CL2 Equipment
Check CL2 Equipment
W
W
W
W
Mathews Consulting
Legend
W - weekly
M - monthly
Q - quarterly
SA - semi annually
A - annually
A-3
1
1
1
1
1
1
Attachment A — Utility Maintenance Record/Schedule
Utility Maintenance Record/Schedule Continued
Equipment
Task
Due Date
Water Distribution
2000
2001
2002
2003
Generator - Grants
Clean &Cbeck Gen Sct
W
W
W
W
Generator - T27
Clean & Check Gen Set
W
W
W
W
GP — Fuel Containment
Clean out containment
Grants No. 1 Pump
Grease Motor Bearings
Q
Q
Q
Q
Grants Pump No. 1 Motor
Check Motor/Electrical
Q
Q
Q
Q
Grants No. 2 Pump
Grease Motor Bearings
Q
Q
Q
Q
Grants Pump No. 2 Motor
Check Motor/Electrical
Q
Q
Q
Q
Grants — CL2 Equipment
Check CL2 Equipment
W
W
W
T27 Pump No. 1 Motor
Grease Bearings
Q
Q
Q
Q
T27 Pump No. 2 Motor
Grease Motor Bearings
Q
Q
Q
Q
T27 Putn2 No. 3 Motor
Grease Motor Bcarings
Q
Q
Q
Q
Tract 27 CL2 Equipment
Check CL2 Equipment
W
W
W
Tract 27 Scott Air - Pack
Open & Check SCBA
M
M
M
M
Wastewater
Collection /Transmission
See Section 3
Raw Water Wells
Well No. 01
Grease Motor
All Maintenance Performed
Quarterly
Well No. 01 Pump Motor
Check Motor/Electrical
Well No. 02
Grease Bearings
Well No. 03
Grease Bearings
Well No, 03 Pump Motor
Check Motor/Electrical
Q
Q
Q
Q
Well No. 04
Grease Motor
Q
Q
Q
Q
Well No. 04 Pump Motor
Check Motor/Electrical
Q
Q
Q
Q
Well No. 0
Grease Motor Bearings
Q
Q
Q
Q
Well No. 05 Pump Motor
Check Motor/Electrical
Q
Q
Q
Q
Well No. 06
Grease Motor Bearings
Mathews Consulting
Legend
W - weekly
M - monthly
Q - quarterly
SA - semi annually
A - annually
WE
Attachment A -- Utility Maintenance Record/Schedule
1
1
1
1
1
1
1
1
Utility Maintenance Record/Schedule Continued
Equipment
Task
Due Date
Raw Water Wells Cont'd.
2000
2001
2002
2003
Well No. 06 Pump Motor
Check Motor/Electrical
Q
Q
Q
Q
Well No. 07
Grease Motor Bearings
Q
Q
Q
Q
Well No. 07 Pump Motor
Check Motor/Electrical
Q
Q
Q
Q
Well No. 08
Grease Motor Bearings
All Maintenance Performed
Quarterly
Well No. 08 Pump Motor
Check Motor/Electrical
Well No. 09
Grease Motor Bearings
Q
Q
Q
Q
Well No. 09 Pump Motor
Check Motor/Electrical
Q
Q
Q
Q
Well No. 10
Clean Sump Pump Pit
Q
Q
Q
Q
Well No. 10 Exhaust Motor
Check Motor/Electrical
Q
Q
Q
Q
Well No. 10 Pump Motor
Check Motor/Electrical
Q
Q
Q
Q
Well No. 10 Sump Motor
Chcck Motor/Electrical
Q
Q
Q
Q
Well No. 11
Paint Well Lids
A
A
A
A
Well No. 11 Pump Motor
Check Motor/Electrical
Q
Q
Q
Q
Well No. 11 Sump Motor
Check Motor/Electrical
Q
Q
Q
Q
Well No. 12
Clean Sump Pump Pit
Q
Q
Q
Q
Well No. 12 Exhaust Motor
Check Motor/Electrical
Q
Q
Q
Q
Well No. 12 Pump Motor
Check Motor/Electrical
Q
Q
Q
Q
Well No. 12 Sump Motor
Check Motor/Electrical
Q
Q
Q
Q
Well No. 13
Clean Sump Pump Pit
Q
Q
Q
Q
Well No. 13 Exhaust Motor
Check Motor/Electrical
Q
Q
Q
Q
Well No. 13 Pump Motor
Check Motor/Electrical
Q
Q
Q
Q
Well No. 13 Sump Motor
Check Motor/Electrical
Q
Q
Q
Q
Well No. 14
Grease Motor Bearings
All Maintenance Performed
Quarterly
Well. No. 14 Pump Motor
Check Motor/Electrical
Well No. 15
Grease Motor IIearin s
Q
Q
Q
T Q
Well No. 15 Pump Motor
Check Motor/Electrical
Q
Q
Q J
Q
Well No. 16
Grease Motor Bearings
Q
Q
Q
Well No. 16 Pump Motor
Check Motor/Electrical
Q
Q
Q
Q
Legend
W - weekly
M - monthly
Q - quarterly
SA - semi annually
A - annually
I
Mathews Consulting A-5
n
Attachment A — Utility Maintenance Record/Schedule
Utility Maintenance Record/Schedule Continued
Equipment Task Due Date
Raw Water Wells Cont'd.
2000
2001
2002
2003
Well No. 17
Grease Motor Bearings
All Maintenance Performed
Quarterly
Well No. 17 Pump Motor
Check Motor/Electrical
Well No. 18 Pump Motor
Check Motor/Electrical
Well No. 18
Check Motor/Electrical
Well No. 19
Check Motor/Electrical
Q
Q
Well No. 19
Grease Motor Bearings
Q
Legend
W - weekly
M - monthly
Q - quarterly
SA - semi annually
A - annually
Mathews Consulting A-6
MATHEWS
CONSULTING 'Nc.
Civil and Environmental Engineers
1475 Centrepark Boulevard, Suite 250
West Palm Beach, Florida 33401
561-478-7961