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HomeMy WebLinkAboutCity of Tamarac Resolution R-2004-084E Temp. Reso. # 10415 Page 1 April 13, 2004 Rev. 1 —April 14, 2004 Rev. 2 — April 20, 2004 CITY OF TAMARAC, FLORIDA RESOLUTION NO. R-2004-__S�t A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA, AUTHORIZING THE APPROPRIATE CITY OFFICIALS TO RENEW AND EXECUTE THE FIRST ADDENDUM TO THE AGREEMENT BETWEEN THE CITY OF TAMARAC AND ONESOURCE FACILITY SERVICES, INC. FOR PROVISION OF JANITORIAL SERVICES; AUTHORIZING A REVISED ANNUAL EXPENDITURE IN AN AMOUNT NOT TO EXCEED $144,480; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, on April 10, 2002, the City Commission of the City of Tamarac, Florida approved, through Resolution No. R-2002-98, the award of Bid No. 02-13B to Onesource Facility Services, Inc. for the provision of janitorial services for City Hall, the Broward Sheriff's Office, the Public Works and Utilities Departments, the Water Treatment Plant, Satellite City Hall, the Building Department, the Tamarac Community Center, the Multi -Purpose Center and the Recreation Center, a copy of said Resolution attached hereto as Exhibit 1"; and WHEREAS, on February 9, 2004, Change Order No. 1 was authorized to modify the pricing schedule to provide for janitorial services related to the completion of the Development Services Building and the elimination of the satellite Building Department offices, in an amount not to exceed an additional $700.00 per month, hereto attached as Exhibit "2"; and WHEREAS, on March 8, 2004, Change Order No. 2 was authorized to further adjust the pricing schedule based on the added square feet related to the relocation of the,Public Works Fleet Division offices, in an amount not to exceed an additional $102.00 per month, hereto attached as Exhibit "3"; and WHEREAS, Bid #02-13B allows for two (2) additional two (2) year renewals, this being the first renewal for a term of April 10, 2004 through April 9, 2006; and Temp. Reso. # 10415 Page 2 April 13, 2004 Rev. 1 — April 14, 2004 Rev. 2 — April 20, 2004 WHEREAS, Fire Station No. 15 has been completed and will need to be added to the scope of work for this contract at the time of renewal in an amount not to exceed $1,316.00 per month; and WHEREAS, available funds exist in the General Fund budget for said purpose; and WHEREAS, the Public Works Director and the Purchasing and Contracts Manager recommend the approval of the First Addendum to the Agreement between the City of Tamarac and Onesource Facility Services, Inc. for the provision of janitorial services in a revised amount not to exceed $144,480 per year; and WHEREAS, the City Commission of the City of Tamarac, Florida deems it to be in the best interest of the citizens and residents of the City of Tamarac to approve the renewal of and execute the First Addendum to the Agreement between the City of Tamarac and Onesource Facility Services, Inc. to allow for the renewal of said Agreement for a two (2) year period in an amount not to exceed $144,480. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA, THAT: SECTION 1: The foregoing WHEREAS clauses are HEREBY ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution upon adoption hereof. SECTION 2: The appropriate City Officials are HEREBY authorized to execute the First Addendum to the Agreement between the City of Tamarac and Onesource Facility Services, Inc., hereto attached as Exhibit "4" renewing the agreement for a two (2) year term expiring April 9, 2006. SECTION 3: A revised annual expenditure in an amount not to exceed $144,480 is HEREBY authorized. L 1 Temp. Reso. # 10415 Page 3 April 13, 2004 Rev. 1 -- April 14, 2004 Rev. 2 — April 20, 2004 SECTION 4: All Resolutions or parts of Resolutions in conflict herewith are HEREBY repealed to the extent of such conflict. SECTION 5: If any provision of this Resolution or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications of this Resolution that can be given effect without the invalid provision or application, and to this end the provisions of this Resolution are declared to be severable. SECTION 6: This resolution shall become effective immediately upon its passage and adoption. PASSED, ADOPTED AND APPROVED this 28th day of April, 2004. ATTEST: MARION SWENSON, CMC CITY CLERK I HEREBY CERTIFY that I have approved this 1 OE SCHREIBER MAYOR RECORD OF COMMISSION VOTE: MAYOR SCHREIBER DIST 1: COMM. PORTNER DIST 2: COMM. FLANSBAUM-TAL DIST 3: V/M SULTANOF DIST 4: COMM. ROBERTS I_J Temp. Reso. 10415 Temp. Reso_ #9735 Exhibit "1" Page 1 of 1 March 18, 2002 CITY OF TAMARAC, FLORIDA RESOLUTION NO. R-2002-98 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA, AUTHORIZING THE APPROPRIATE CITY OFFICIALS TO AWARD BID NO. 02- 13B TO ONESOURCE FACILITY SERVICES, INC. FOR ,JANITORIAL SERVICES; AUTHORIZING THE APPROPRIATE CITY OFFICIALS TO EXECUTE AN AGREEMENT WITH ONESOURCE FACILITY SERVICES, INC.; AUTHORIZING AN ANNUAL EXPENDITURE IN AN AMOUNT NOT TO EXCEED $119,064.00; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, janitorial services are required to maintain the cleanliness and good appearance of City facilities; and WHEREAS, in 1998 the City privatized janitorial services previously performed by the Public Works Department; and WHEREAS, the final renewal period of the agreement with Cleaning Systems Inc. for janitorial services was to expire on March 24, 2002; and WHEREAS, the City of Tamarac publicly advertised Bid No. 02-13B for janitorial services, a copy of which is hereto attached as Exhibit 1, on December 23, 2001 and December 30, 2001; and WHEREAS, on January 23, 2002, the following seven (7) bids were received and reviewed in order to determine the lowest responsive and responsible bidder, a copy of the bid tabulation attached hereto as Exhibit 2; and Temp. Reso. #9735 Page 2 of 2 March 18, 2002 WHEREAS, upon review and analysis of bid results, Day & Night Properties and Cold Star Janitorial did not meet the City's bid bond requirement and were rejected; and WHEREAS, the apparent lowest bidder, Chi -Ada Corporation did not meet the City's insurance requirements and was therefore rejected as non -responsive; and WHEREAS, OneSource Facility Services, Inc. was subsequently found to be the lowest responsive and responsible bidder; and WHEREAS, reference checks and site visits to current facilities cleaned by OneSource were conducted and proved to be satisfactory; and WHEREAS, based upon the results of the bidding process and satisfactory references, it is recommended that the City award Bid #02-138 to OneSource Facility Services, Inc., for janitorial services in an annual amount not to exceed $119,064; and WHEREAS, funding is available for said purpose within the General Fund Operating Budget; and WHEREAS, the Director of Public Works, Director of Parks & Recreation, Building Official, and the Purchasing and Contracts Manager recommend the award of Bid No. 02-13B to OneSource Facility Services, Inc. in an annual amount not to exceed $119,064 for janitorial services; and WHEREAS, the City Commission of the City of Tamarac, Florida deems it to be in the best interest of the citizens and residents of the City of Tamarac to award of Bid No. Temp. Reso. #9735 Page 3 of 3 March 18, 2002 02-13B to OneSource Facility Services, Inc. in an annual amount not to exceed $119,064 for janitorial services. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA, THAT: SECTION1: The foregoing "WHEREAS" clauses are HEREBY ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution upon adoption hereof. SECTION 2: The appropriate City Officials are HEREBY authorized to award Bid No. 02-13B to OneSource Facility Services, Inc. for janitorial services. SECTION 3: The appropriate City Officials are HEREBY authorized to execute an Agreement with OneSource Facility Services, Inc., a copy of said Agreement attached hereto as Exhibit 3. SECTION 4: An annual expenditure in an amount not to exceed $119,064 is HEREBY authorized. SECTION 5: All Resolutions or parts of Resolutions in conflict herewith are hereby repealed to the extent of such conflict. SECTION 6: If any provision of this Resolution or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications of this Resolution that can be given effect without the invalid provision or application, and to this end the provisions of this Resolution are declared to be severable. Temp. Reso. #9735 Page 4 of 4 March 18, 2002 SECTION 7: This Resolution shall become effective immediately upon its passage and adoption. PASSED, ADOPTED, AND APPROVED this 10"' day of April, 2002. ATTEST: i MARION S ENSON, CMC CITY CLERK I HEREBY CERTIFY that I have approved this RF,, UTION as to form, CykI'dU RECORD OF COMMISSION VOTE: MAYOR SCHREIBER A ve., DIST 1: V1M. PORTNER A P✓ DIST 2: COMM. MISHKIN A DIST 3: COMM. SULTANOF_Ay& COMM. ROBERTS A U:Aadm correspondencelagenda%9735RES-Citywide Janitorial Services Bid Award.doc 1 -- - - - - - - - - - - - - EXHIBIT 1 TEMP. RESO. No. INVITATION TO BID El 101 ff-M A BID NO. 02-13B CITYWIDE JANITORIAL SERVICES City of Tamarac Purchasing Division 7525 NW 88"Avenue Room 108 Tamarac, Florida 33321-2401 (954) 724-2450 TABLE OF CONTENTS Bid No. 02-13B Cit ide Janitorial Services INVITATIONTO BID .................................................................................................... .• .........................3 INSTRUCTIONS TO BIDDERS.....................................................................-...........--••................. -- ...4 DESCRIPTION OF WORK ...................................... .............................4 GENERAL TERMS AND CONDITIONS.......................................................................................................4 1. SUBMISSION OF THE BID ...................................... 2. BONDING........................................................................................... :. 5 3. WITHDRAWAL OF BID .................................. 4. PUBLIC ENTITY CRIMES FORM__ ................... 5 5. NON -COLLUSIVE AFFIDAVIT ..................................... 5 6. QUANTITIES....... ..5 7. PRICES, PAYMENTS AND DISCOUNTS ..................... ...6 8. DELIVERY ..................................... 6 9. BRAND NAMES ............................ 6 10. SAMPLES AND DEMONSTRATIONS .........................................................................................6 11. CONDITIONS OF MATERIALS....................................................................................................6 12. COPYRIGHTS OR PATENT RIGHTS..........................................................................................7 13. SAFETY STANDARDS ............................ 14. PERFORMANCE .............................. 7 15. DEFAULT ........................ 16. TERMINATION FOR CONVENIENCE OF CITY ........................ .. 17. ASSIGNMENT......_.......... 18. EMPLOYEES 8 19. TAXES........................................................................................ ...8 20. BID PREPARATION EXPENSE...................................,_..............................................................8 21. SITE INSPECTION ...................... 8 22. OMISSION OF DETAILS----•.........................................................................................................8 23. INSURANCE REQUIREMENTS.- 8 24. INDEMNIFICATION....................................................................................................................10 25. CLARIFICATION TO TERMS AND CONDITIONS ......... - ............10 26. BID TABULATION ................ ................. ............. 10 27. RECORDS/AUDITS.-----•-•..........................................................................•-...................._....._....10 SPECIALCONDITIONS .....-•...........................................................................................................11 1. ASSIGNMENT OF CONTRACT 11 2. CONTRACTOR'S RESPONSIBILITY ........................ 11 3. DAMAGE TO PUBLIC AND/OR PRIVATE PROPERTY ........................... . 4. PERMITS AND LICENSES................................................................. .......................................12 5. SITE INSPECTION - CONTRACTOR........................................................................................12 6. SITE INSPECTION - CITY................................................................... ..................................12 7. SUBMITTALS..............................................................................................................................12 8. WAIVER OF LIENS.....................................................................................................................12 9. PAYMENT...................................................................................................................................13 10. CONTRACT DOCUMENTS .............................. ........ ............................ ............................... ........ 13 11. CHANGE ORDERS............................................................................................... ....13 12. CONTRACT PRICE............................................................... ................................... .... ... 13 13. CITY'S OPTION..........................................................................................................................14 14. BONDS........................................................................................................................................14 15. PERFORMANCE, PAYMENT AND WARRANTY BONDS ........................................................14 TECHNICAL SPECIFICATIONS................................................................................................................15 BIDCOVER PAGE................................................................................................•............._......................24 ATTACHMENT"A„ BID FORM.................................................................................................................25 ATTACHMENT "B" NON -COLLUSIVE AFFIDAVIT.................................................................................31 ATTACHMENT "C" CERTIFICATION.......................................................................................................33 ATTACHMENT "D" OFFEROR'S QUALIFICATION STATEMENT..........................................................34 ATTACHMENT "E" REFERENCES...............................................................................................I...........39 ATTACHMENT 'F" VENDOR DRUG -FREE WORKPLACE.....................................................................40 ATTACHMENT "G" LIST OF SUBCONTRACTORS .................................................................................41 ATTACHMENT"H„ BID BOND.................................................................................................................42 ATTACHMENT "I" CHANGE ORDER ................................ .................................................. .....................44 ATTACHMENT "K„ FINAL RELEASE OF LIEN.......................................................................................46 STANDARD CONTRACTOR AGREEMENT..............................................................................................47 f INVITATION TO BID BID NO. 02-13B Sealed bids; addressed to the Purchasing and Contracts Manager of the -City of Tamarac, Broward County, Florida, will be received in the Purchasing Office, 7525 NW 88th Avenue, Tamarac, Florida 33321-2401 until Wednesday, January 23, 2002 at 2:00 p.m., at which time bids will be publicly opened and announced for: CITYWIDE JANITORIAL SERVICES All bids received after the date and time stated above will be returned unopened to the Bidder. All Bidders are invited to attend the opening. One (1) original and two copies (2) of the bid shall be submitted on an official bid form furnished with the bid package and those submitted otherwise will not be considered responsive. The submittal shall be plainly marked "Bid No. 02-13B, CITYWIDE JANITORIAL SERVICES opening Wednesday, January 23, 2002 at 2:00 p.m." on the outside of the envelope. A MANDATORY Pre -Bid Conference will be held on Tuesday, January 8, 2001, at 10:00 A.M., at the City of Tamarac, City Hall, Conference Room 105, 7525 NW 881h Avenue, Tamarac, Florida. All parties interested in bidding on this project must attend this meeting. Bid Security: Each bid shall be accompanied by a certified or cashier's check or Bid Bond in the amount of 5% of the total bid price payable to the City of Tamarac as guarantee that the Bidder, if its Bid is accepted, will promptly execute the Agreement. A 100 % Performance and Payment bond will be required prior to commencement of work. The work to -be performed consists of the Contractor furnishing all labor, supplies, materials, tools, and equipment necessary to provide janitorial services for City facilities as per the specifications contained within this bid package. The City reserves the right to accept or reject any or all bids, or any part of any bid, to waive any informalities, and to award in the best interest of the City of Tamarac. Bid documents will be available for review and may be obtained from the Purchasing Office at the above address. For non -technical inquiries, contact the Purchasing Office at (954) 724-2450; and for technical issues, contact Jean Dupuis at (954) 724-1357. Anne M. Lodato, CPPB Senior Buyer Publish Sun Sentinel: Sunday, 12/23/2001 and 12/30/2001 INSTRUCTIONS TO BIDDERS CITYWIDE JANITORIAL SERVICES BID NO. 02-13B It is the intent of the City to award this bid to the lowest responsible and responsive bidder, The City reserves the right to accept or reject any or all bids and to waive any informality Y1 concerning the bids when such rejection or waiver is deemed to be in the best interest of The City of Tamarac. The City reserves the right to award the bid on a split order basis, lump sum or individual item basis unless otherwise stated. DESCRIPTION OF WORK The City of Tamarac is interested in obtaining bids from qualified Contractors to provide Citywide Janitorial Services for several City facilities within the City of Tamarac, FL. The work consists of furnishing all labor, supplies, materials, equipment, tools, service and supervision necessary to properly perform and maintain each City facility in a neat, clean and orderly manner as per the specifications listed within this bid. GENERAL TERMS AND CONDITIONS These general terms and conditions apply to all offers made to the City of Tamarac by all prospective Bidders including but not limited to Request for Quotes, Request for Bids and Request for Proposals. As such the words "bid" and "proposal" are used interchangeably in reference to all offers submitted by prospective bidders. 1. SUBMISSION OF THE BID The Bidder is directed to deliver sealed bids to the City's Purchasing Office, City of Tamarac, 7525 N. W. 88th Avenue, Tamarac, Florida 33321, on Wednesday, January 23, 2002 at 2:00 p.m. At this time the bids will be opened, the names of all Bidders will be announced and all bids shall be a matter of public record. All Bidders and their representatives are invited to attend. The Bidder must show the bid number, bid name, time -and date -of -the bid opening on -the outside of the sealed bid package. Delivery of the sealed bids to the City Purchasing Office on or before the above date is solely and strictly the responsibility of the Bidder. Late bids will be returned unopened to the Bidder. It is the Bidder's responsibility to read and understand the requirements of this bid. Unless otherwise specified the Bidder must use the bid form furnished in the bid packet. Bidders are required to state exactly what they intend to furnish to the City via this Solicitation and must indicate any variances to the terms, conditions and specifications of this bid, no matter how slight. If variations are not stated in the bid, it shall be construed that the Bidder's bid fully complies with all conditions identified in this bid. The Bidder shall submit one (1) original and two (2) copies of the bid. The original bid must be manually and duly signed in ink by a Corporate Officer, Principal, or Partner with the authority to bind the bidding company or firm by his/her signature. All quotations must be typewritten or filled in with pen and ink. Bids having erasures or corrections must be initialed in ink by the Bidder. All prices, terms and conditions quoted in the submitted bid will be firm for acceptance for sixty days from the date of the bid opening unless otherwise stated by the City. 2. BONDING An acceptable Bid Bond, Cashier's Check, or Certified Check payable to the City of Tamarac in amount not less than 5 % (percent) of the bid, must accompany the bid. Additional bonding may be required in the Special Terms and Conditions of this invitation. The Bonding must be executed by a surety company authorized to do business in the State of Florida or secured in a manner satisfactory to the City of Tamarac. 3. WITHDRAWAL OF BID Any Bidder may withdraw its bid prior to the indicated opening time. The request for withdrawal must be submitted in writing to the City Purchasing Office. 4. PUBLIC ENTITY CRIMES FORM A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to public entity, may not be awarded or perform work as a Contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for Category Two for a period of 36 months from the date of being placed on the convicted vendor list. 5. NON -COLLUSIVE AFFIDAVIT _ ._.... ..... Each Contractor shall complete the Non -Collusive Affidavit and shall submit the form with the Proposal. The City considers the failure of the Contractor to submit this document to be a major irregularity and may be cause for rejection of the Proposal. 6. (QUANTITIES Quantities shown are estimates only. No guarantee or warranty is given or implied by the City as to the total amount that may or may not be purchased from any resulting contract. The City reserves the right to decrease or increase quantities or add or delete any item from the contract if it is determined that it best serves the interests of the City. M 7. PRICES PAYMENTS AND DISCOUNTS Bid prices shall be fixed and firm to the extent required under Special Conditions. Payment will be made only after receipt and acceptance of materials/services. Cash discounts may be offered for prompt payment; however, such discounts shall not be considered in determining the lowest net cost for bid evaluation. Bidders are encouraged to provide prompt payment terms in the space provided on the Bid Form. If no payment discount is offered, the Bidder shall enter zero (0) for the percentage discount to indicate net 30 days. If the Bidder does not enter a percentage discount, it is understood and agreed that the payment terms shall be 2% 10 days, net 30 days effective on the date that the City receives an accurate invoice or accepts the product, whichever is the later date. Payment is deemed to be made on the date of the mailing of the check. 8. DELIVERY All items shall be delivered F-O.B. destination to a specific City of Tamarac address. All delivery cost and charges must be included in the bid price. All exceptions shall be noted" Failure to do so may be cause for rejection of the bid. The City reserves the right to cancel orders or any part thereof, without obligation if delivery is not made at the time specified in - the bid. 9. BRAND NAMES Manufacturers' name, brand name, model number or make is used in these specifications for the sole purpose of establishing minimum requirements of quality, performance and design. Approved equal is added to the specifications to avoid ruling out qualified competition. Where equal is bid, the Bidder must submit brochures, specifications in detail and/or samples. The City shall be the sole judge of equality. 10. SAMPLES AND DEMONSTRATIONS When requested, samples are to be fumished free of charge to the City. If a sample is requested it must be delivered within seven days of the request unless otherwise stated in the bid. Each sample must be marked- with the bidders- MAM "Antf- ' manufacture's brand name. The City will not be responsible for returning samples. The City may request a full demonstration of any product or service before the award of a contract. All demonstrations will be done at the expense of the Bidder. 11. CONDITIONS OF MATERIALS All materials and products supplied by the Bidder in conjunction with this bid shall be new, warranted for their merchantability, fit for a particular purpose, free from defects and consistent with industry standards. The products shall be delivered to the City in excellent condition. In the event that any of the products supplied to the City are found to be defective or do not conform to the specifications, the City reserves the right to return the product to the Bidder at no cost to the City" 12. COPYRIGHTS OR PATENT RIGHTS The Bidder warrants that there has been no violation of copyrights or patent rights in manufacturing, producing or selling the goods shipped or ordered as a result of this bid. The seller agrees to hold the City harmless from all liability, loss or expense occasioned by any such violation. 13. SAFETY STANDARDS The Bidder warrants that the product(s) supplied to the City conforms in all respects to the standards set forth in the Occupational Safety and Health Act and its amendments to any industry standards if applicable. In compliance with Chapter 442, Florida Statutes, any toxic substance delivered from a cortract resulting from this bid must be accompanied by a Material Safety Data Sheet (MSDS). A Material Safety Data Sheet should also be submitted to the City of Tamarac Risk Management Division, 7525 NW 88th Avenue, Tamarac FL 33321-2401. 14. PERFORMANCE Failure on the part of the Bidder to comply with the conditions, terms, specifications and requirement of the bid shall be just cause for the cancellation of the bid award. The City may, by written notice to the Bidder, terminate the contract for failure to perform. The date of termination shall be stated in the notice. The City shall be the sole judge of nonperformance. 15. DEFAULT In the event that the Bidder defaults on the contract or the contract is terminated for cause due to performance, the City reserves the right to obtain the materials or services from the next lowest Bidder or other source during the remaining term of the contract. Under this arrangement the City will charge the Bidder any excess cost occasioned or incurred thereby and shall apply to any bid bond required. 16. TERMINATION FOR CONVENIENCE OF CITY Upon seven (7) calendar days written notice delivered by certified mail, return receipt - requested, to the Bidder, the CITY may without cause and without -prejudice to any other right or remedy, terminate the. agreement for the CITY's convenience whenever the CITY determines that such termination is in the best interest of the CITY_ Where the agreement is terminated for the convenience of the CITY the notice of termination to the Bidder must state that the contract is being terminated for the convenience of the CITY under the termination clause and the extent of termination. Upon receipt of the notice of termination for convenience, the Bidder shall promptly discontinue all work at the time and to the extent indicated on the notice of termination, terminate all outstanding sub -Contractors and purchase orders to the extent that they relate to the terminated portion of the Contract and refrain from placing further orders and sub- contracts except as they may be necessary, and complete any continued portions of the work. In the event that the Contractor abandons this Agreement or causes it to be terminated, Contractor shall indemnify the City against loss pertaining to this termination. N Default by Contractor: In addition to all other remedies available to the City, this Agreement shall be subject to cancellation by the City should the Contractor neglect or fail to perform or observe any of the terms, provisions, conditions, or requirements herein contained, if such neglect or failure shall continue for a period of thirty (30) days after receipt by Contractor of written notice of such neglect or failure. 17. ASSIGNMENT The Bidder shall not transfer or assign the performance required by this bid without the prior written consent of the City. Any award issued pursuant to this bid and monies that may become due hereunder are not assignable except with prior written approval of the City. _ 18. EMPLOYEES Employees of the Bidder shall at all times be under its sole direction and not an employee or agent of the City. The Bidder shall supply competent and physically capable employees. The City may require the Bidder to remove an employee it deems careless, incompetent, insubordinate or otherwise objectionable. Bidder shall be responsible to the City for the acts and omissions of all employees working under its directions. 19. TAXES The City of Tamarac is exempt from all Federal, State, and Local taxes. An exemption certificate will be provided where applicable upon request. 20. BID PREPARATION EXPENSE The Bidder preparing a bid in response to this bid shall bear all expenses associated with its preparation. The Bidder shall prepare a bid with the understanding that no claim for reimbursement shall be submitted to the City for the expense of bid preparation and/or presentation. 21. SITE INSPECTION It shall be the responsibility of_the_Bidder_ta.irispect.1he site before submission of bids. No plea of ignorance by the Bidder of conditions that exist or that may hereafter exist as a result of failure to fulfill the requirements of this contract will be accepted as the basis for varying the requirements of the City or the compensation to the Bidder. 22. OMISSION OF DETAILS Omission of any essential details from these specifications will not relieve the Bidder of supplying such product(s) as specified. 23. INSURANCE REQUIREMENTS Bidder agrees to, in the performance of work and services under this Agreement, comply with all federal, state, and local laws and regulations now in effect, or hereinafter enacted during the term of this agreement that are applicable to 8 Contractor, its employees, agents, or subcontractors, if any, with respect to the work and services described herein. Bidder shall obtain at Bidder's expense all necessary insurance in such form and amount as required by the City's Risk Manager before beginning work under this Agreement. Bidder shall maintain such insurance in full force and effect during the life of this Agreement. Bidder shall provide to the City's Risk Manager certificates of all insurance required under this section prior to beginning any work under this Agreement. Bidder shall indemnify and save the City harmless from any damage resulting to it for failure of either Bidder or any subcontractor to obtain or maintain such insurance. The following are required types and minimum limits of insurance coverage that the Bidder agrees to maintain during the term of this contract: Line of Business/ Coverage Commercial General Liability Limits Occurrence Aggregate $1,000,000 $1,000,000 Including: Premises/Operations Contractual Liability Personal Injury Explosion, Collapse, Underground Hazard Products/Completed Operations Broad Form Property Damage Cross Liability and Severability of Interest Clause Automobile Liability $1,0001000 $1,000,000 Workers' Compensation S Employer's Statutory Liability The City reserves the right to require higher limits depending upon the scope of work under this Agreement. Neither Bidder nor any subcontractor shall commence work under this contract until they have obtained all insurance required under this section and have supplied the City with evidence of such coverage in the form of an insurance certificate and endorsement. The Bidder will ensure that all subcontractors will comply with the above guidelines and will maintain the necessary coverages throughout the term of this Agreement. All insurance carriers shall be rated at least A-VII per Best's Key Rating Guide and be licensed to do business in Florida. Policies shall be "Occurrence" form. Each carrier will give the City sixty (60) days notice prior to cancellation. The Bidder's liability insurance policies shall be endorsed to add the City of Tamarac as an "additional insured". The Bidder's Worker's Compensation carrier will provide a Waiver of Subrogation to the City. The Bidder shall be responsible for the payment of all deductibles and self -insured retentions. The City may require that the Bidder purchase a bond to cover the full amount of the deductible or self -insured retention. If the Bidder is to provide professional services under this Agreement, the Bidder must provide the City with evidence of Professional Liability insurance with, at a minimum, a limit of $1,000,000 per occurrence and in the aggregate. "Claims - Made" forms are acceptable for Professional Liability insurance. 24. INDEMNIFICATION The Bidder shall indemnify and hold harmless the City of Tamarac, its elected and appointed officials and employees from any and all claims, suits, actions, damages, liability, and expenses (including attorneys' fees) in connection with loss of life, bodily or personal injury, or property damage, including loss of use thereof, directly or indirectly caused by, resulting from, arising out of or occurring in connection with the operations of the Bidder or his Subcontractors, agents, officers, employees or_ independent Contractors, excepting only such loss of life, bodily or personal injury, or property damage solely attributable to the gross negligence or willful misconduct of the City of Tamarac or its elected or appointed officials and employees. 25. CLARIFICATION TO TERMS AND CONDITIONS Where there appears to be variances or conflicts between the General Terms and Conditions and the Special Conditions and/or Detailed Specifications outlined in this bid, the Special Conditions and/or the Detailed Specifications shall prevail. The Bidder shall examine all bid documents and shall judge all matters relating to the adequacy and accuracy of such documents. Any inquires, suggestions, request concerning clarification or solicitation for additional information shall be submitted in writing to the City of Tamarac Purchasing and Contract Manager. The City shall not be responsible for oral interpretations given by any City employee or its representative. 26. BID TABULATION Bidders who wish to receive a mailed copy of the bid tabulation should enclose a stamped, self-addressed envelope with their bid, or request a faxed copy by including a fax number. Bid results will not be given out by telephone. The City does not notify unsuccessful bidders of contract awards. 27. RECORDS/AUDITS The Contractor shall maintain during the term of the contract all books, reports and records in accordance with generally accepted accounting practices and standards for records directly related to this contract. The form of all records and reports shall be subject to the approval of the City's Auditor. The Contractor agrees to make available to the City's Auditor, during normal business hours and in Broward, Dade or Palm Beach Counties, all books of account, reports and records relating to this contract for the duration of the contract and retain them for a minimum period of one (1) year beyond the last day or the contract term. SPECIAL CONDITIONS 1. ASSIGNMENT OF CONTRACT Neither this contract, nor any portion thereof, shall be assigned, except by formal approval of the City Commission. No such approval will be construed as making the City a part of or to such assignment, or subjecting the City to liability of any kind to any assignee. No subcontract or assignment shall, under any circumstances, relieve the Contractor of his liability and obligation under this contract, and despite any such assignment, the City shall deal through the Contractor only. However, if the company is sold during the life of the contact, the buying agent must provide the City with a letter signed by an officer of the new owner that can legally_ bind the company, stating. that they will continue to perform the requirements of the contract under all the terms, conditions, and specifications so stated in the contract. 2. CONTRACTOR'S RESPONSIBILITY Contractor shall provide sufficient manpower so as to perform work safely and expeditiously with all equipment plainly marked with the company name. All equipment provided pursuant to this agreement shall be in good and proper working order. No work shall be performed prior to 5:00 PM and all work shall be completed by 7:00 AM, with the following exceptions: Water Treatment Plant all work can only be performed between 5:00 PM and 9:00 PM; Recreation Center, Multi Purpose Building and Community Center where all work is to be performed between 9,30 PM and 6:00 AM Monday through Friday ONLY. Exceptions to this schedule can only be made with the prior approval of the City in writing. The Contractor shall provide a qualified supervisor present on the site at all times, as a fully authorized agent of the Contractor, and capable of making on -site decisions. The Contractor shall be aware that the sites are not secure, and as such are subject to pedestrian traffic at all times of the day and night. It shall be the responsibility of the Contractor to secure the sites at all times during and after cleaning to protect the general public from harm, and remove from the sites and properly dispose of all residues at the end of each and every workday. No unsecured materials or equipment are to be on site at night or over a weekend, unless arrangements have been made -with and -prior approval obtained from applicable City personnel in writing. No materials or equipment are to be stored so as to restrict traffic lines of sight. Any materials or equipment left on site shall be secured by the Contractor, who is fully and totally responsible for security. Loss of materials or equipment due to theft, vandalism, etc. shall be the responsibility of the Contractor. Any material left on site overnight shall be properly marked and identified in order to ensure public safety. Any questions that arise during the term of the agreement shall be directed to 1) Vinny Rutigliano, Building Maintenance Supervisor, and 2) Jean Dupuis, Project Manager. 3. DAMAGE TO PUBLIC AND/OR PRIVATE PROPERTY Extreme care shall be taken to safeguard all existing facilities, site amenities, utilities, irrigation systems, windows, and vehicles on or around the job site. Damage to public m and/or private property shall be the responsibility of the Contractor and shall be repaired and/or replaced in equal or better condition at no additional cost to the City. The Contractor shall use all means to protect existing objects, structures and vegetation designated to remain. In the event of damage, immediately make all repairs, replacements and dressings to damaged materials, to the approval of the City, at no additional cost to the City. In the event of damage to public and/or private property, the Contractor shall immediately contact the City's Public Works Department by telephone (954) 724-2410 and inform the appropriate staff member about the location and extent of the damages. 4. PERMITS AND LICENSES The Contractor shall be responsible for securing all City Building permits. However, all City permit fees are waived. The Contractor shall submit copies of all permits required for this work. The Contractor shall be responsible to secure the necessary construction permits from other agencies as identified in the Technical Specifications. Cost of permits will be paid for from the bidding and permits allowance included in the bid schedule, if applicable. 5. SITE INSPECTION -- CONTRACTOR It shall be the full responsibility of the bidder to visit and inspect the proposed sites as shown within the Technical Specifications prior to the submission of a bid. No variation in price or conditions shall be permitted based on a claim of ignorance. Submission of the bid is evidence that the bidder has familiarized himself with the nature and extent of the work, and the equipment, materials, and labor requirements. Should the bidder see any problem, the bidder is to bring the problem to the attention of the City immediately. 6. SITE INSPECTION -- CITY All work will be conducted under the general direction of the Public Works Department and is subject to inspection by the appointed inspectors to ensure compliance with the terms of the contract. No inspector is authorized to change any provision of the specifications without written authorization from the Director of Public Works nor shall the presence or absence of an inspector relieve the Contractor from any requirements of the contract. 7. SUBMITTALS Contractor shall submit all required forms and documents as required by this contract including but not limited to bonds, and insurance certificates within 15 days from the Award. 8. WAIVER OF LIENS Prior to Final Payment of the Contract Sum, a final waiver of lien shall be submitted by all suppliers, subcontractors, and/or Contractors who worked on the project that is subject of the Agreement. Payment of the invoice and acceptance of such payment W►. by the Contractor shall release the CITY from all claims of liability to the Contractor in connection with the Agreement. 9. PAYMENT Payment will be made monthly for work that has been completed, inspected and properly invoiced. Invoices must bear the City's purchase order number(s). The City has up to thirty (30) days to review, approve and pay all invoices after receipt. 10. CONTRACT DOCUMENTS The contract documents shall consist of the Standard Form Of Agreement, Bid Proposal executed and submitted by the Contractor, • specifications (where applicable), any addendums or change orders, bond(s), insurance certificate(s), and the City Resolution awarding the bid. 11. CHANGE ORDERS Without invalidating the contract, without any monetary compensation, and without notice to any surety, the City reserves and shall have the right to make increases, decreases or other changes to the work as may be considered necessary or desirable to complete the proposed construction in a satisfactory manner. The Contractor shall not start work pursuant to the change order until a change order setting forth the adjustments is approved by the City, and executed by the City and Contractor. Once the change order is so approved, the Contractor shall promptly proceed with the work. 12. CONTRACT PRICE The Contract Price constitutes the total compensation (subject to authorized adjustments, if applicable) payable to the Contractor for performing the work. All duties, responsibilities and obligations assigned to or undertaken by the Contractor shall be at his expense without change in the Contract Price or Time except as approved in writing by the Project Manager. 12.1 Change Order The Contract Price and/or Time may only be changed by a Change Order. A fully executed change order for any extra work must exist before such extra work is begun. Any claim for an increase or decrease in the Contract Price shall be based on written notice delivered by the party making the claim to the other party promptly (but in no event later than 15 days) after the occurrence of the event giving rise to the claim and stating the general nature of the claim. The amount of the claim with supporting data shall be delivered and shall be accompanied by claimant's written statement that the amount claimed covers all known amounts to which the claimant is entitled as a result of the occurrence of said event. No claim for an adjustment in the Contract Price will be valid if not submitted in accordance with this Paragraph. 19 13. CITY'S OPTION In the event satisfactory adjustment cannot be reached by the City and the Contractor for any item requiring a change in the contract, and a change order has not been issued, the City reserves the right at its sole option to terminate the contract as it applies to these items in question and make such arrangements as the City deems necessary to complete the work. The cost of any work covered by a change order for an increase or decrease in the contract price shall be determined by mutual acceptance of a lump sum by the City and Contractor. If notice of any change in the contract is required to be given to a surety by the provisions of the bond, the giving of such notice shall be the Contractor's responsibility, and the amount of each applicable bond shalt be adjusted accordingly. The Contractor shall furnish proof of such adjustment to the CITY. Failure of the Contractor to obtain such approval from the Surety may be a basis for termination of this Contract by the CITY. 14. BONDS The Contractor shall furnish a 5% bid bond in the amount of the total bid amount as security for the faithful project performance and payment of all of the Contractor's obligations under the contract documents, per City Code Section 10-156. The Contractor shall furnish a separate Performance Bond in the amount of 100% of the total bid award amount as security for the faithful performance of all of the contractor's obligations under the contract documents, per City Code Section 10-156. If the surety on any bond furnished by the Contractor is declared bankrupt or becomes insolvent, or its right to do business is terminated in Florida, the Contractor shall, within seven (7) days thereafter, substitute another bond meeting the requirements outlined above, which must also be acceptable to the City. 15. PERFORMANCE, PAYMENT AND WARRANTY BONDS All bid bonds must be written by a corporate surety, having a resident agent in the State of Florida and having been in business with a record of successful continuous operation for at least five (5) years. The surety shall hold a current certificate of authority from the Secretary of Treasury of the United States as an acceptable surety on federal bonds in accordance with United States Department of TreasuryCircular No. 570. The Bond shall be conditioned that the Successful Bidder performs the contract in the time and manner prescribed in the contract. The Bond shall be conditioned that the Successful Bidder promptly make payments to all persons who supply the Successful Bidder in the prosecution of the work provided for in the contract. They shall indemnify and save harmless the CITY to the extent of any and all payments in connection with the carrying out of said contract which the CITY may be required to make under the law. 14 TECHNICAL SPECIFICATIONS JANITORIAL SERVICES BID NUMBER 02-13B I. Scope of Services The City of Tamarac is interested in obtaining proposals from qualified Contractors, to provide Janitorial Services as described herein for several City facilities. The work consists of furnishing all labor, supplies, equipment, tools, service and supervision necessary to perform and maintain the work conducive with a neat, clean and orderly condition. The successful Bidder, as stated herein, will provide all supplies. 11. General Provisions 1. Contract Period: The initial contract period shall be for two (2) years. The City reserves the right to renew the Contract for two (2) additional two (2) year periods based on the successful Bidder agreeing to the same terms and conditions and by giving written notice to the City not less than ninety (90) days prior to renewal date of any adjustment in the Contract amount. Contract renewal will be based on satisfactory performance, mutual acceptance, and determination that the Contract is in the best interest of the City. 2. Termination: Probation: Contractor will have a probationary period of ninety (90) days beginning the first day actual services begin. City reserves the right to terminate the Contract at any time during this period without written notice. Performance: City is sole judge of nonperformance. Failure of Contractor to comply with conditions, terms, specifications, and requirement of bid is just cause for termination of the Contract. 3. Damages/Loss: The successful bidder shall at all times guard against damages or loss to the property of City of Tamarac or of other vendors or contractors and shall be held responsible, at the City's discretion, to replace, repair, rebuild, or restore any such damage or loss_ 4. Health & Safety: Contractor certifies that all material, equipment, etc. contained in their bid meets all O.S.H.A. requirements. 15 In compliance with Chapter 422, Florida Statutes, Material Safety Data Sheets (MSDS) must accompany any items included in the latest edition of "Florida Substance List" which are used as a result of this bid. The MSDS sheets must be maintained by the user agency and must include the following information: A. The chemical name and the common name of the toxic substance. B. The hazards or other risks in the use of the toxic substance, including: The potential for fire, explosion, corrosiveness, and reactivity. • The known acute and chronic health effects of risks from exposure, including the medical conditions which are generally recognized as being aggravated by exposure to the toxic substance. The primary routes of entry and symptoms of overexposure. C. The proper precautions, handling practices, necessary personal protective equipment, and other safety precautions in the use of or exposure to the toxic substances, including appropriate emergency treatment in case of overexposure. D. The emergency procedure for spills, fire, disposal, and first aid. E. A description in lay terms of the known specific potential health risks posed by the toxic substances intended to alert any person reading this information. F. The year and month, if available, that the information was compiled and the name, address and emergency telephone number of the manufacturer responsible for preparing the information. G. All substances shall remain in manufacturer's container with manufacturer's labeling. 6. Environmental: Energy conservation and recycling are issues of great concern to the City of Tamarac. To this end, Contractor agrees to: A. Leave only designated night -lights burning upon departure from any City facility. B. Use only sufficient lighting to accomplish cleaning. W C. Use only vacuums with high efficiency particulate filter bags with filters retaining particle sizes below one (1) micron. D. Not change any thermostat settings at any time. E. Maintain the separation of trash and designated recyclables, and deposit each in the appropriate containers and/or dumpsters: • Cleaning staff will not be expected to sort through garbage and/or recycling receptacles to extract recycling. • Contractor shall report to City areas where participation is low and provide assistance as needed. • Recycled items include: newspapers, office paper and aluminum cans. Items can be removed or added at any given time. III. Security Requirements & Liquidated Damages A - Liquidated damages: City security measures shall be strictly enforced. The parties agree that damages consequent to a breach of this article are not readily ascertainable at the time of execution of the Agreement, and agree that $50 per incident is an amount proportionate to the cost incurred by the City as a result of that breach. B - Security Requirements: I. All contractor employees shall be neatly attired in a company uniform, which clearly displays the Company logo. Additionally, all contractor employees shall clearly display an identification badge at all times while present in City facilities. The identification badge shall at a minimum include a photograph of employee, the employee's full name, and the name of firm. 2. Contractor shall provide the City a listing of all contractor employees to be assigned to work in City facilities. This listing shall include the employee's first and last name, date of birth and social security number. This listing shall be maintained and updated by the contractor. In the event of any changes to assigned contractor personnel, the Contractor shall remit to the City a revised listing at least 48 hours prior to initiating any changes. 3. All Contractor personnel assigned to City facilities shall be subject to a criminal background check. The result of this background investigation shall be provided to the City's Project Manager. 17 4. The Contractor shall procure and maintain, for the life of the Contract, a Fidelity Bond with limits of $25,000 covering all employees that will be working within any City facility. 5. The City reserves the right to deny entry or to permanently bar access to individual contract employees. 6. Facility keys shall not be identified by either City name or address. Keys shall be tagged with a numerical code known only to the Janitorial Operations Management Staff. Under no circumstances will Contractor be allowed to make a copy of any key, 7. All windows and doors shall be positively locked during the cleaning operations and when leaving following completion of the cleaning activities. 8. Unauthorized personnel shall not be permitted to enter any City facility. 9. Contractor shall not begin work prior to 6:00 pm and shall have all work completed by 7:00 am, except where otherwise noted. The Contractor's employees shall conduct themselves in a courteous manner and make every effort to avoid any disruption to City employees or patrons. 10. Work shall be supervised and a working supervisor shall be on premises at all times. 11. The Contractor's employees are not to use City equipment (i.e., coffee makers, typewriters, adding machines, copiers, radios, telephones, machinery, etc.) for any reason unless approved in writing by the Public Works Director or designee. 12. Only discarded items either for garbage or recycling shall be removed by cleaning staff. Cleaning staff shall not make assumptions as to the status of unattended items. 13. A lost and found policy shall be implemented by Contractor and communicated to the Public Works Director or designee. 14. Contractor shall immediately report suspicious activity, unusually occurrences, damage, and/or vandalism to the City's Project Manager. IV. Additional Provisions 1. Su lies: Contractor will be responsible for all supplies including, but not limited to, paper towels, seat covers, toilet tissue, trash liners, cleaning supplies, sanitary supplies, soap, etc. as necessary to meet conditions, terms, specifications, and requirement of bid. The Contractor must furnish and maintain, in good repair, all equipment including, but not limited to mops, brooms, floor 18 machines, etc. and any other equipment necessary to perform assigned duties. All cleaning products shall be reviewed and approved by City prior to usage. • No acid based cleaning products shall be used. • Only manufacturer recommended cleaning products shall be utilized on rubber flooring. 2. Dispenser refillin : Overlooked items shall be handled_ promptly. Upon notification of oversight from City, Contractor will be expected to provide corrective actions within four 4 hours. 3. Meetings: The Contractor or a designated representative, at the discretion of the Public Works Director or designee, shall be made available for periodic meetings with City personnel. 4. Schedule: Within thirty (30) days of Contract commencement the Contractor shall provide the Facilities Maintenance Supervisor or designee with a schedule identifying which days of the week, month, and quarter, periodic tasks will be performed for the entire term of the Contract. 5. Holidays: Contractor's services will not be required on the following City observed Holidays: 1. New Years Day 2. Martin Luther King's Birthday 3. President's Day 4. Memorial Day 5. July 4Ih 6. Labor Day 7. Veteran's Day 8. Thanksgiving day (Thursday) 9. Day after Thanksgiving (Friday) 10. Christmas Day 6. Storage closet areas Dirty mops and soiled water left in bucket will not be acceptable. Such areas shall be well kept as 'to avoid fouled odors. 7. Communication log book: This book shall be kept at City Hall in the lower storage closet. Entries shall be made as needed and only Contractor's supervisor and City shall be allowed to make entries. This book will serve as a communication tool between the City Public Works designee and Contractor's supervisor. R 8. Dispute resolution: All disputes pertaining to this Bid between the City and the Contractor shall be settled internally with the appropriate City staff making the final determination and through the following chain of command: 1) Facilities Division Supervisor; 2) Project Manager, 3) Assistant Director of Public Works, 4) Director of Public Works, and 5) City Manager. The Purchasing and Contracts Manager shall be present and included in all dispute resolution meetings pertaining to this Bid. In the event a dispute cannot be settled through the chain of command set forth in this section, the dispute shall be brought forward in a court of competent jurisdiction. The laws of Florida shall be controlling. Venue shall be in Broward County, Florida. V. Frequency of Duties NIGHTLY(Monday thru Friday): GENERAL FACILITIES Clean & disinfect drinking -fountains Clean & disinfect fixtures Dust mop/sweep non -carpeted floors & stairs, including Ballroom Dust mop/sweep non -carpeted floors in gym, aerobics room and stage Damp mop & disinfect Fitness Room floor Damp mop non -carpeted floors/stairs Dust building surfaces Dust furniture surfaces Spot clean building surfaces/walls Sot clean furniture _Empty trash/recyclingtrash/recycling receptacles Re lace trash liners as needed Remove carpet stains Clean/sanitize tele hones Vacuum all car eted areas completely Clean sills and lambs Overhead cleaning Remove cobwebs Clean glass at entranceways & exits Sweep / vacuum entrance mats Polish conference tables/reception counters Clean behind & underneath bleachers NIGHTLY(Monday thru Friday): RESTROOMS BREAK ROOMS KITCHEN Fill all dispensers (toilet tissue, soap, etc. Clean & sanitize dispensers Empty & clean trash receptacles Clean & disinfect surfaces/sinks Clean, sanitize & descale toilets and urinals Polish stainless steel surfaces Clean all mirrors Mop floors with disinfectant Clean partitions & walls Dust & clean vending machines & appliances Clean all tables & chairs Dust sink tra s and ledges Clean & sanitize exercise equipment Clean & sanitize exercise equipment in Fitness Room 20 WEEKLY One time per week Clean lass partitions Dust a/c grills and returns Dust blinds, verticals, & draperies Clean baseboards Dust all horizontal surfaces Dust picture frames & office furnishings Wet mop non -carpeted floors/open stairways Dust & damp mop enclosed stairways Remove fingerprints & marks from light & door switches Clean mirrors in Fitness & Aerobics Room MONTH__ _ LY (One time „per month) Clean & refill floor drains Machine scrub all floors S ra buff all resilient floors Polish Chamber woodwork Dust light fixtures Clean a/c rooms Wash a/c grills & returns Wash exterior windows Steam clean carpet in the Ballroom and Coconut Palm Room EVERY 2 MONTHS Six times pUyearl at the Community Center ONLY Steam clean all carpeted areas Polish office furniture QUARTERLY Four times Rer ear Strip, seal & wax all resilient floors at the Community Center and Water Treatment Plant ONLY Carpet shampooing (bonnet method) Wet moo enclosed stairways SEMI-ANNUAL Two times er ear Strip, seal, & wax all resilient floors Pressure wash entrance tile Carpet sham ooin bonnet method Wet mo enclosed stairways Clean & Shampoo upholstered furniture at the Community Center ONLY 21 ANNUALLY (One time per year) Carpet shampooing extraction method Wet mop enclosed stairways These activities will be scheduled and communicated to City as per Article • IV -"Additional Provisions -Schedule." Changes to set dates will be given to City at least two (2) weeks prior to due date. VI. Special Events The City shall occasionally, for whatever reason, have special events that will require janitorial attention unique to the regularly scheduled services. To this end, the Contractor will include a separate cost listing (per square foot) for the following services: Spray buff of resilient floors Floor stripping, waxing and sealing Car et shampooing bonnet method Car et shampooing extraction method Furniture polishing Upholstery sham ooin Glass cleaning Pressure cleaning Contractors' prices for the above -mentioned services will remain fixed and firm for the entire term of the Contract. Additionally, Contractor agrees to provide any or all of the above -mentioned services upon no less than twenty-four (24) hours' notice from the City. 22 VII. City Facilities The City, at its own discretion, may choose to expand or reduce contracted janitorial services to City facilities in the future under the same General Terms and Conditions, Special Conditions, and Technical Specifications described herein. Therefore, Contractor shall supply a separate cost (cost per facility) listing for providing janitorial services to the following facilities: CITY FACILITY NAME AND ADDRESS HOURS WHEN CLEANING CAN BE DONE City Hall, 7525 NW 88th Avenue, Tamarac 6:00 PM to 7:00 AM Fire Department Administration Offices in the Broward Sheriff' Office Building, 7515 NW 88th Avenue, Tamarac 6:00 PM to 7:00 AM Recreational Center, 7501 North University Drive, Tamarac 9:30 PM to 6:00 AM Monda to Friday) Multi Purpose Center, 7531 North University Drive, Tamarac 9:30 PM to 6:00 AM (Monday to Friday) Public Works Building, 6011 Nob Hill Road, Tamarac (including Operations trailers ---- 6:00 PM to 7:00 AM Utilities Building, 6001 Nob Hill Road, Tamarac 6:00 PM to 7:00 AM Water Treatment Plant, 7803 NW 61 st Street, Tamarac 5:00 PM to 9:00 PM Satellite City Hall, 4267 W Commercial Blvd., Tamarac 6:00 PM to 7:00 AM Building Department, 8191 NW 88 Avenue, Tamarac 6.00 PM to 7:00 AM Community Center, 8601 W. Commercial Blvd., Tamarac 9:30 PM to 6:00 AM Monda to Friday Contractor's prices for the above -mentioned facilities will remain fixed and firm for the entire term of the Contract. Additionally, Contractor agrees to begin providing regularly scheduled services to any or all of the above facilities within thirty (30) days of notification from the City. W COMPANY NAME: (Please Print):ONEsomzcE FnciLTY SERVICES, zrrc. Phone: (954) 974-4446 Fax: (954) 974-5388 ---NOTICE--- BEFORE .._. SURE YOU... _ ORE SUBMITTING . _ OUR BID, MAKE ., 0 1. Carefully read the General Terms & Conditions, Special Conditions and the General Requirements. Q 2. Carefully read the Detailed Specifications, and then properl fill out the BID FORMS (Attachment "A"). ® 3. Fill out and sign the NON -COLLUSIVE AFFIDAVIT (Attachment "B") and have it properly notarized. Q 4. Sign the CERTIFICATION page (Attachment "C"). Failure to f'o so will result in your Bid being deemed non -responsive. ® 5. Fill out the BIDDERS QUALIFICATION STATEMENT (Attachment "D"). 0 6. Fill out the REFERENCES page (Attachment "E"). Q 7. Sign the VENDOR DRUG FREE WORKPLACE FORM (Attachment "F"). ® 8. Fill out the LIST OF SUBCONTRACTORS (Attachment "G"). Q 9. Include a 5% BID BOND. (Attachment "H"). Failure to provide a bond will result in automatic rejection of your bid. Q 1 o. Include proof of insurance. 011. Carefully read the CHANGE ORDER (Attachment "I"), and the STANDARD FORM OF AGREEMENT. ® 12. Submit ONE (1) Original AND TWO (2) Photocopies of your bid, clearly marked with the BID NUMBER AND BID NAME on the outside of the package. Q 13. Make sure your Bid Is submitted PRIOR to the deadline. Late Bids will not be accepted. Failure to provide the requested attachments may result in your bid being deemed non -responsive. THIS PAGE AND THE FOLLOWING PAGES ARE TO BE RETURNED WITH YOUR BID. THIS SHOULD BE THE FIRST PAGE OF YOUR BID. 24 ATTACHMENT "A" BID FORM BID NO. 02-13B Submitted by:ONESOURCE FACIY.IR SERVICES, IN Bidder) 1 /22/02 (Date) TFKS BID IS SUBMITTED TO: City of Tamarac Purchasing and Contracts Manager 7525 Northwest 881h Avenue Tamarac, Florida 33321 The undersigned Bidder proposes and agrees, if this bid is accepted, to enter into an agreement with the City to perform and furnish all Work as specified herein'for the Contract Price and within the Contract Period indicated in this bid. 2. This bid will remain subject to acceptance for sixty (60) days after the day of bid opening. Bidder will sign and submit an agreement with the necessary documents required by the City within fifteen (15) days prior to the date of the City's Award. 3. 9 a) Bidder has familiarized itself with the nature and extent of the contract documents, locality, and all local conditions and laws and regulations that in any manner may affect cost, progress, performance or furnishing of the Work. b) Bidder has given the City written notice of all conflicts, errors or discrepancies that it has discovered in the contract documents and the written resolution thereof by the City is acceptable to Bidder. c) This Bid is genuine and not made in the interest of or on behalf of any undisclosed person, firm or corporation and is not submitted in conformity with any agreement or rules of any group, association, organization or corporation; Bidder has not directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid; Bidder has not solicited or induced any person, firm or corporation to refrain from bidding; and Bidder has not sought by collusion to obtain for itself any advantage over any other Bidder or over the City. Bidder will complete the Work for the prices shown in the "Bid Form". Bidder agrees that the Work will be substantially performed and complete in accordance with the schedules established herein. 25 ATTACHMENT "A" BID FORM (contlnued) BID NO.02-13B The City of Tamarac is hereby requesting Bids, from qualified vendors, to furnishing all labor, supplies, materials, equipment, tools, service and supervision -necessary to properly perform and maintain each City facility in a neat, clean and orderly manner. We propose to furnish the following in conformity with the specifications and at the below bid prices. The bid prices quoted have been checked and certified to be correct. Said prices are fixed and firm and shall be paid to Bidder for the successful completion of its obligation as specified in the contract documents. City Facility Name and Location Total $ /Month City Hall, 7525 NW 88th Avenue, Tamarac Fire Department Administration Offices in the Broward Sheriffs Office Building, 7515 NW 88th Avenue, Tamarac $ 320.00 Recreational Center, 7501 North University Drive, Tamarac $ 518.00 Multi Purpose Center, 7531 North University Drive, Tamarac $ 1,266.00 Public Works Building, 6011 Nob Hill Road, Tamarac (including_ Operations trailers $ 518,00 Utilities Building, 6001 Nob Hill Road, Tamarac $ 637.00 Water Treatment Plant, 7803 NW 61 st Street, Tamarac $ 320.00 Satellite City Hall, 4267 W Commercial Blvd., Tamarac $ 320.00 Building Department, 8191 NW 88 Avenue, Tamarac $ 518.00 Community Center, 8601 W. Commercial Blvd., Tamarac $ 2,292.00 TOTAL ANNUAL COST FOR ALL ABOVE LISTED FACILITIES [PLEASE NOTE PAYMENTS WILL BE M DE BY FACILITY ON A MONTHLY BASIS ONESOURCE FACILITY SERVICES, INC. Company Name 26 ATTACHMENT "A" BID FORM (continued) BID NO.02-13B We propose to furnish the following Special Events in conformity with the specifications and at the below bid prices. The bid prices quoted have been checked and certified to be correct. Said prices are fixed and firm and shall be paid to Bidder for the successful completion of its obligation as specified in the contract documents. The City shall occasionally, for whatever reason, have special events that will require janitorial attention unique to the regularly scheduled services. The Contractor will include square foot for the following services. Contractor's prices for these services will remain fixed and firm for the entire term of the Contract. Additionally, Contractor agrees to provide any or all of these services upon no less than twenty-four (24) hours' notice from the City. Special Events $/ $ ware Foot -Spray buff of resilient floors $ • 07 Floor stripping, waxing and sealing_____ $ .18 -Carpet shampooing bonnet method $ .05 Car et sham ooin extraction method $ .08 Furniture polishing $ .02 .Upholstery sham ooin $ .08 Glass cleaning $ .085 Pressure cleaning .08 ONESODRCE FACILITY SERVICES, INC. Company Name ATTACHMENT "A" BID FORM (continued) BID 02-13B The City reserves the right to reject any bid, if it deems that a vendor has deliberately provided erroneous information. The undersigned declare to have specific and legal authorization to obligate their firm to the terms of this bid, and further, that they have examined the Invitation to Bid, the instructions to Bidders, the Specifications, and other documents included in this bid request, and hereby promises and agrees that, if this bid is accepted, they will faithfully fulfill the terms of this bid together with all guarantees and warranties thereto. The undersigned bidding firm further certifies the product and/or equipment meets or exceeds the specification as stated in the bid package; and also agrees that products and/or equipment to be delivered which fail to meet bid specifications will be rejected by the City within thirty (30) days of delivery. Return of rejection will be at the expense of the bidder. It is the intent of the City to award this bid to the lowest responsible and responsive bidder. The City reserves the right to accept or reject any or all bids and to waive any informality concerning the bids when such rejection or waiver is des ed to be in the best interest of The City of Tamarac. The City reserve the right to and th� bid on a split order basis, lump sum or individual item basis unle s otherwise stated. ONESOURCE FACILITY SERVICES, INC. Company Name 3260 N.W. 23rd AVENUE Address POMPANO BEACH, FL 33069 City, State, ZIP _N/A _ Contractor's License Number Au re ROBERT GULDEN Typed/Printed Name (954) 974--4446 Telephone & Fax Number Federal Tax ID# 28 ATTACHMENT "A" BID FORM (continued) Bidders Name: QUESOURCE FACILITY SERVICES INC. TERMS: Q % DAYS: Delivery/completion: calendar days after receipt of Purchase Order To be considered eligible for award, one (1) original and two (2) conies of this bid form MUST be submitted with the Bid. NOTE: Bid submittals without the manual signature of an authorized agent of the Bidder shall be deemed non -responsive and ineligible for award. IF "NO BID" IS OFFERED, PLEASE PROVIDE THE FOLLOWING INFORMATION: Please indicate reason(s) why a Bid Proposal is not being submitted at this time. Return the Bid Form to avoid removal of Bidder from the City of Tamarac's vendor listing. V 29 ATTACHMENT "A" BID FORM (continued) Bidder's Name: ONESOURCE FACILITY SERVICES, INC. Variations: The Bidder shall identify all variations and exceptions taken to the Instructions to Bidders, the Special Conditions and any Technical Specifications in the space provided below; provided, however, that such variations are not expressly prohibited in the bid documents. For each variation listed, reference the applicable section of the bid document. If no variations are listed here, it is understood that the Bidder's Proposal fully complies with all terms and conditions. It is further understood that such variations may be cause for determining that the Bid Proposal is non -responsive and ineligible for award: Section Variance Section Variance Section Variance Section Variance Attach additional sheets if necessary. NODE 30 ATTACHMENT "B" NON -COLLUSIVE AFFIDAVIT State of ) )ss. County of,J{,(�G�Ar�' ) Robert Golden being first duly sworn, deposes and says that: 1. He/F is the (Owner, Partner, Officer, Representative or Agent) of oneSource Facility Services, Inc. the Offeror that has submitted the attached Proposal; 2. He/spa is fully informed respecting the preparation and contents of the attached Proposal and of all pertinent circumstances respecting such Proposal; I Such Proposal is genuine and is not a collusive or sham Proposal; 4. Neither the said Offeror nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant, have in any way colluded, conspired, connived or agreed, directly or indirectly, with any other Offeror, firm, or person to submit a collusive or sham Proposal in connection with the Work for which the attached Proposal has been submitted; or to refrain from bidding in connection with such Work; or have in any manner, directly or indirectly, sought by agreement or collusion, or communication, or conference with any Offeror, firm, or person to fix the price or prices in the attached Proposal or of any other Offeror, or to fix any overhead, profit, or cost elements of the Proposal price or the Proposal price of any other Offeror, or to secure through any collusion, conspiracy, connivance, or unlawful agreement any advantage against (Recipient), or any person interested in the proposed Work; 5. The price or prices quoted in the attached Proposal are fair and proper and are not tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of the Offeror or any other of its agents, representatives, owners, employees or parties in interest, including this affiant. Signed, sealed and delivered in the DrAence ofl ". 01 IE mom _' M Pritited Na"e bex>tiior Vice President Title 31 ATTACHMENT `"B" NON -COLLUSIVE AFFIDAVIT continued ACKNOWLEDGMENT State of Florid County of ROW On this the.2,� day of uihu , 2001, before me, the undersigned Notary Public of the State of Florida, person Ily peared �w--9ey and (Name(s) of individual(s) who appeared before notary) whose name(s) is/are Subscribed to within the instrument, and he/she/they acknowledge that he/she/they executed it. WITNESS my hand and official seal, NOTARY PUBLIC, STATE OF FLORIDA NOTARY PUBLIC SEAL OF OFFICE; (Name of Notary Public: Print, Stamp, or Type as Commissioned) Q W C"M* `i0/ ern, 01 Personally known to me, or EWkft S.2M4 ❑ Produced identification: (Type of Identification Produced) ❑ DID take an oath, or Nf DID NOT take an oath 32 ATTACHMENT '"C" CERTIFICATION THIS DOCUMENT MUST BE SUBMITTED WITH THE BID Wd (1), the undersigned, hereby agree to furnish the items)/service(s) described in the Invitation to Bid. We (1) certify that we(I) have read the entire document, including the Specifications, Additional Requirements, Supplemental Attachments, Instructions to Bidders, Terms and Conditions, and any addenda issued. We agree to comply with all of the requirements of the entire Invitation To Bid. Indicate which type of organization below: INDIVIDUAL ❑ If "OtW", Explain: PARTNERSHIP ❑ CORPORATION ® OTHER ❑ ROBERT GOLDEN S%naturk Y VV " Name (Printed Or Typed) SENIOR VICE PRESIDENT 13-3083344 Title Federal Employer I.D./Social Security No. ONESOURCE FACILITY SERVICES, INC. 3260 N.W. 23rd AVENUE Company Name Address POMPANO BEACH, FL ##)G( City/State/Zip (954) 974_-5388 Fax Numbe r (954) 974-4446 Telephone RICHARD COSBY Contact Person (954) 647-7826-CELL 33 ATTACHMENT "D" OFFEROR'S QUALIFICATION STATEMENT The undersigned certifies under oath the truth and correctness of all statements and of all answers to questions made hereinafter: SUBMITTED TO: ADDRESS: Submitted By: Name: Address: Principal Office: Telephone No. Fax No. City of Tamarac Purchasing and Contracts Manager 7525 NW 88th Avenue Tamarac, Florida 33321 ROBERT GOLDEN ONESODRCE FACILITY SERVICES, INC. 3260 N.W. 23rd AVENUE POMPANO BEACH, FL_ .�954) 974-4446 954) 974-5388 Check One ® Corporation ❑ Partnership ❑ Individual ❑ Other 1. State the true, exact, correct and complete name of the partnership, corporation, trade or fictitious name under which you do business and the address of the place of business. The correct name of the Offeror is: ONESOURCE FACILITY SERVICES, INC. The address of the principal place of business is: 3260 N.W. 23rd AVENUE POMPANO BEACH, FL 33069 2. If Offeror is a corporation, answer the following: a) Date of Incorporation:_.. ., _.,7,117/81 - - b) Sig of Incorporation: Delaware C neEd4ie 1mrner C. F 0. name" er ,.,Paaxe d) Vice Presicenl s i idme: (sr.) „$era„ HD�._ e) Secretary's name: AM 121hert f) Treasurer's name: Ann 01bert g) Name and address of Resident Agent: Prentice-Hadl CoEgorates stems Inc. 27-11 Centerville Road, Suite 400, 91 ton, DE 19808 3. If Offeror is an individual or a partnership, answer the following: a) Date of organization: *** Ass't Sec. &--S.V.P. name: Scott Friedlander 34 b) Name, address and ownership units of all partners: c) State whether general or limited partnership: 4. -if Offeror is other than an individual, corporation or partnership, describe the organization and give the name and address of principals: 5. If Offeror is operating under a fictitious name, submit evidence of compliance with the Florida Fictitious Name Statute. 6. How many years has your organization been in business under its present business name? 3 Years a) Under what other former names has your organization operated? ISS-Internatlonal Service Systems Inc. 7. Indicate registration, license numbers or certificate numbers for the businesses or professions, which are the subject of this Bid. Please attach certificate of competency and/or state registration. Florida Department of State certificate 8. Have you personally inspected the site of the proposed work? ® YES ❑ NO 9. Do you have a complete set of documents, including drawings and addenda? ® YES ❑ NO 10. Did you attend the Pre -Proposal Conference if any such conference was held? ® YES [] NO 11. Have you ever failed to complete any work awarded to you? If so, state when, where and why: No 35 12. State the names, telephone numbers and last known addresses of three (3) owners, individuals or representatives of owners with the most knowledge of work which you have performed and to which you refer (government owners are preferred as references). Name Address Telephone See Enclosed 13. List the pertinent experience of the key individuals of your organization (continue on insert sheet, if necessary). See Enclosed 14. State the name of the individual who will have personal supervision of the work: See Enclosed 15. State the name and address of attorney, if any, for the business of the Offeror: In House Counsel 16. State the names and addresses of all businesses and/or individuals who own an interest of more than five percent (5%) of the Offeror's business and indicate the percentage owned of each such business and/or individual: OneSource Facility Services, luc.--1.00% Wholly owned by onesource Services Holdings Inc. 17. State the names, addresses and the type of business of all firms that are partially or wholly owned by Offeror: See Enclosed 18. State the name of Surety Company which will be providing the bond, and name and address of agent: Travelers ftopertz Casualty -Corp. 4400 North Point Parkway 0 Al bareitta, CA 30022 19. Bank References: Bank Address Telephone First Union National Bank 1950 W. Hillsboro Blvd. 954 596-6889 Second Floor Contact: Jackie Bourbouse Deerfield Beach. FL 33442 20. Attach a financial statement including Proposer's latest balance sheet and income statement showing the following items: a) Current Assets (e.g., cash, joint venture accounts, accounts receivable, notes receivable, accrued income, deposits, materials, real estate, stocks and bonds, equipment, furniture and fixtures, inventory and prepaid expenses): b) Net Fixed Assets c) Other Assets d) Current Liabilities (e.g., accounts payable, notes payable, accrued expenses, provision for income taxes, advances, accrued salaries, real estate encumbrances and accrued payroll taxes). e) Other Liabilities (e.g., capital, capital stock, authorized and outstanding shares par values, earned surplus, and retained earnings): 21. State the name of the firm preparing the financial statement and date thereof: 22. Is this financial statement for the identical organization named on page one? [DYES ZI NO 23. If not, explain the relationship and financial responsibility of the organization whose financial statement is provided (e.g., parent -subsidiary). Parent Subsidiary 37 • THE OFFEROR ACKNOWLEDGES AND UNDERSTANDS THAT THE INFORMATION CONTAINED IN RESPONSE TO THIS QUALIFICATIONS STATEMENT SHALL BE RELIED UPON BY OWNER IN AWARDING THE CONTRACT AND SUCH INFORMATION IS WARRANTED BY OFFEROR TO BE TRUE. THE DISCOVERY OF ANY OMISSION OR MISSTATEMENT THAT MATERIALLY AFFECTS THE OFFEROR'S QUALI CATIONS TO PERFORM UNDER THE CONTRACT SHALL CAUSE,/'THE OWN lTO REJECT THE PROPOSAL, AND IF AFTER THE AWARD TO CA CEL AND MINATE THE AWARD AND/OR CONTRACT. ACKNOWLEDGEMENT State of Florida County of�fJG�.e�_ On this the day of , 2001, before me, the undersigned Notary Public of the State,of Florida, personally ppeared w4 and (Name(s) of individual(s) who appeared before notary) whose names) is/are Subscribed to within the instrument, and he/she/they acknowledge that he/she/they executed it. WITNESS my hand and official seal. NOTARY PUBLIC SEAL OF OFFICE: We svdtrw *�# My ConM *mbn CC973771 �p o e � p NOTARY PUBLIC, STATE OF FLORIDA (Name of Notary Public: Print, Stamp, or Type as Commissioned) ® Personally known to me, or ❑ Produced identification: (Type of Identification Produced) ❑ DID take an oath, or 9 DID NOT take an oath ATTACHMENT "E" REFERENCES Please list government agencies and/or private firms with whom you have done business during the last five years: Your Company Name SEE ATUCR® Address City State Zip Phone/Fax Agency/Firm Name: Address City State Zip Phone/Fax Contact Name Agency/Firm Name: Address City State Zip Phone/Fax Contact Name Agency/Firm Name: Address City State Zip Phone/Fax Contact Name Agency/Firm Name: Address City State Zip Phone/Fax Contact Name Agency/Firm Name: Address City State Zip Phone/Fax Contact Name 39 ATTACHMENT "F" VENDOR DRUG -FREE WORKPLACE Preference may be given to vendors submitting a certification with their bid/proposal certifying they have a drug -free workplace in accordance with Section 287.087, Florida Statutes. This requirement affects all public entities of the State and becomes effective January 1, 1991. The special condition is as follows: IDENTICAL TIE BIDS - Preference may be given to businesses with drug -free workplace programs. Whenever two or more bids that are equal with respect to price, quality, and service are received by the State or by any political subdivision for the procurement of commodities or contractual services, a bid received from a business that certifies that it has implemented a drug -free workplace program shall be given preference in the award process. Established procedures for processing tie bids will be followed if none of the tied vendors have a drug -free workplace program. In order to have a drug -free workplace program, a business shall: 1. Publish a statement notifying employees .that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited In the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug -free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3. Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1). 4. In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later that five (5) days after each conviction. 5. Impose a section on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community, by any employee who is so convicted. 6. ake a goo f 'th effort to continue to maintain a drug -free workplace through rplementat' n f this section. As the person authorized to sign the statement, I ertifyAh9M is fprrrAomplies fully with the above requirements. F ONESOURCE FACILITY SERVICES, INC. Company Name E-161 ATTACHMENT "G" LIST OF SUBCONTRACTORS The Bidder shall list below the names and business address of each subcontractor who will perform Work under this Bid in excess of one-half of one percent of the Contractor's Total Bid Price, and shall also list the portion of the Work that will be done by such subcontractor. After the opening of bids, no changes or substitutions will be allowed except as otherwise provided by law. The listing of more than one subcontractor for each item of Work to be performed with the words "and/or" will not be permitted. Failure to comply with this requirement will render the Bid as non -responsive and may cause its rejection. Contractor Percent License of Total Subcontractor's Work to be Performed Number Contract Name and Address 1. r4ONE 2. 3. 4. 5. 6. 41 ATTACHMENT "H" BID BOND STATE OF FLORIDA ) (SEE ATTACHED) ) ss: COUNTY OF BROWARD) KNOW ALL MEN BY THESE PRESENTS, that we, as Principal, and as Surety, are held and firmly bound unto the City of Tamarac, a municipal corporation of the State of Florida in the penal sum of lawful money on the United States, f made, we bind ourselves, our heirs, and severally, firmly by these presents Dollars ($ ar the payment of which sum well and truly to be executors, administrators and successors jointly THE CONDITION OF THIS OBLIGATION IS SUCH that whereas the Principal has submitted the accompanying Bid, date . 200_ . for: NOW, THEREFORE, (a) If said Bid shall be rejected, or in the alternate (b) If said Bid shall be accepted and the Principal shall properly execute and deliver to said City the appropriate Contract Documents, and shall in all respects fulfill all terms and conditions attributable to the acceptance of said Bid, then this obligation shall be void; otherwise, it shall remain in force and effect, it being expressly understood and agreed that the liability of the Surety for any and all claims hereunder shall in no event exceed the amount of this obligation as herein stated. The Surety, for value received, hereby agrees that the obligations of the said Surety and its bond shall be in no way impaired or affected by any extension of time within which said CITY may accept such Bid; and said Surety does hereby waive notice of any extension. 42 Signed and sealed this IN PRESENCE OF: (AFFIX SEAL) ATTEST: Secretary ATTEST: Secretary *Impress Corporate Seal day of , 20 (Principal) (Business Address) (City/State/Zip) (Business Phone) Surety* By: (Title) Attorney -In -Fact* 0 43 .pan la uc ue:a�p v. M�a r Oriaa EPPurtmpnt of Otatlp I certify from the records of this office that ISS IN T ERNATIONAL SERVICE SYSTEM, INC., is a corporation organized under 'the laws of Delaware, authorized to transact business in the State of Florida, qualified on October 1, 1987. The document number of this corporation is P16217. I further certify that said corporation has paid all fees and penalties due this office through December 31, 1998, that its most recent annual report was filed on March 6, 1998, and its status is active. I further certify that said corporation has not filed a Certificate of Withdrawal. OR2Eo22 (2.95) Given cinder my hand and the Great Seal of the State of Florida at Tallahassee, the Capitol, this the Twenty-ninth day of April, 1998 ,:;,� - .. Z � � 4� Ati2'C&tt P_ _film C4am oserrettarIg ufAtate 01/18/02 FRI 14:52 (TX/RX TO 8940) Q OQ 7m PROFIT CORPORATION APPLICATION BY FOREIGN PROFIT CORPORATION TO FILE AMENDMENT TO APPLICATION FOR AUTHORIZATION TO 'TRANSACT BUSINESS IN FLORIDA (Pursuant to s. 607.1504, F.S.) CP Ell (1-3 must be completed) 1 ISS INTERNATIONAL SERVICE SYSTEM, INC. Name of corporation as it appears on the records of the Department of State_ ! Delaware 3, October 1, 1987 2. Incorporated under the laws of Date authorized to do usiness in orida SECTION 11 (4-7 complete only the npplicable Changes) 4. if the amendment changes the name of the corporation, when was the change effected under the laws of its jurisdiction of incorporation. 2 99 5. OneSource Facilit e Name of corporation after the amendment, adding suffix "corporation", "Company" or "incorporated," or appropriate abbreviation, if not contained in new name of the corporation. 6. if the amendment changes the period of duration, indicate new period of duration. no change New Duration 7. If the amendment changes the jurisdiction of Incorporation, indicate new jurisdiction. no change New Jurisdiction Signature •-FE1; n_ .Srhoenffeld Typed or printed name February 26 , 1999 Date Assistant e Title 01/18/02 FRT td•S9 rTxiuY xn Raant Chnn FORT LAUDERDALE FIRST BAPTIST CHURCH 300 East Broward Boulevard Fort Lauderdale, FL 33301 (954) 527-6800 Fax (954) 453-5144 Contact: Ken Null Provide janitorial and landscaping service seven (7) tunes per week FORT LAUDERDALE JET CENTER 1100 Lee Wagener Boulevard Fort Lauderdale, FL 33315 (954) 359-3650 Contact: Evelyn Quinn, Director, Properties and Leasing Provide janitorial service seven (7) times per week PUBLIC SERVICES DEPARTMENT City of Fort Lauderdale 949 N.W. 3 8" Street Fort Lauderdale, FL 33309 (954) 492-7816 Contact: Marcia Perry Providing janitorial service seven (7) times per week BROWARD COUNTY HOUSING AUTHORITY 1773 North State Road 7 Lauderhill, FL 33133 (954) 739-1114 ext. 323 Contact: BJ Solomon Provide janitorial service five (5) times per week BROWARD COUNTY SHERIFF DEPARTMENT 2601 North Broward Boulevard Fort Lauderdale, FL 33312 (954) 831-8170 Contact: Ann Fulford Provide janitorial service five (5) times per week MiAMI AREA - LOUZS DR.LYFUS PROPERTY GROUP Douglas Entrance 800 Douglas Road Coral Gables, FL 33134 (305) 444- 194I Fax (305) 443-9972 Contact: Kenn Powell, Property Manager Provide janitorial service five (5) tunes per week MARTIN LAMAR UNIFORMS 7230 N.W. 460'Street Miami, FL 33166 (305) 477-2958 Contact: Kathy ,Tones CITY OF CLEARWATER -- 5 Locations Janitorial Service — 7 Days Per Week Contact: Peter Hegedus, Supervisor (727) 562-4710 Ext. 2813 FLORIDA DEPARTMENT OF HEALTH S35,940.00 38754 State Road 80 Contract Commenced 9/1/99 Belle Glade, F1 33430 Contact: Ms. Judy Carter (561) 840-4524 CITY OF HOLLYWOOD -- 6 Locations $42,043.44 Janitorial Service -- 7 Days Per Week Contract Commenced 6/1/98 Contact: Jose Vazquez (954) 967-4224 CITY OF GREENACRES — 9 Locations S45,780.00 Janitorial Service -- 5 Days Per Week Contract Commenced 10I1/98 518 Martin Avenue Greenacres, FL 33463 Contact: Bob Halfhill (561) 642-2071 DEPARTMENT OF CHILDREN & FAMILY S15,300.00 Janitorial Service — 5 Days Per Week Contract Commenced 3125199 401 Colorado Avenue Immokalee, FL 34141 Contact: Tammy Yzaguirre (941) 657-3635 CITY OF DELRAY BEACx1 - 13 Locations S811510.00 Janitorial Service — 5 Days Per Week Contact Commenced 7/1/99 100 N.W. 1 s Avenue Delray Beach, FL 33444 Contact: Jackie Roonev (561) 243-7163 DELRAY BEACH HRS — 2 Locations S321244.00 Janitorial Service — 5 Days Per Week Contract Commenced 7/1/99 Contact: Judy Carter (561) 840-4524 CITY OF FORT LAUDERDALE — 14 Locations S135,403.00 Janitorial Service -- 5/7 Days Per Week Contract Commenced on 10/1/99 Contact: Marsha Petri (954) 492-7816 OSCEOLA COUNTY — 26 Locations Janitorial Service — 5 Days Per Week Contact: Debbie Lambert (407) 343-3I31 CITY OF POMPANO -- 4 Locations Janitorial Service -- 3 Days Per Week Contact: Ann Fulford (954) 831-8900 BROWARD COUNTY HOUSING AUTHORITY Janitorial Services -- 5 Days Per Week Contact: BJ Soloman (954) 73 9-1114 ext. 323 S157,919.76 Contract Commenced on 7/l/99 198,515 Square Feet S24,172.92 Contract Commnenced on 10/15/99 S8,340.00 Contract Commenced 10/1/99 � ,. CERTIFICATE OF LIABILITY INSURANCE DAB"M131 PRODUCER 1-404-995-3320 Marsh, Inc. 375 Piedmont Road NE Suits 1200 Atlanta, GA 30305 Attn: Nikki Jones INSURED OneSOUYCe Holdings, Inc. and Affiliates District 959 1600 Parkwood Cir. #400 Atlanta, GA 30339 THIS CERTIFICATE IS ISSUED AS A MATTER OF I`•: •RMA7 ONLY AND CONFERS NO RIGHTS UPON THE i:=:.7FIC, HOLDER. THIS CERTIFICATE DOES NOT AMEND, :XTEMD ALTER THE COVERAGE AFFORDED BY THE POLI(:JES kl INSURER A: Amer INSURER 8: Nat i D: INSURERS AFFORDING COVERAGE THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE, INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED- NOTWITH; ,NC ANY REOUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY 2E I;. ,•JED MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE; TERMS, EXCLUSIONS AND CONDITION: OF St POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. iR TYPE OF INSURANCEI POLICY EF m5i POLICY E]tPIRATION ---------------- POLICY NUMBER ...r,�,........,.,.,. ...-..,.....__.� A DENERAL LIABILITY I PMGL6124708 % COMMERCIAL GENERAL LIABILITY , CLAIMS MADE L ^ J OCCUR GENI AGGREGATE LIMIT P. POLICY PRO. B AUTOMOBILE LIABILITY A X ANY AUTO A I ALL OWNED AUTO$ C SCHEDULE() AUTOS HIRED ALTOS NON4)WNE0 AUTOS GARAGE UASILRY IANY AUTO PER: I LOC + RMCA534663S-AOS IRMCA5348636-TX IRMCA5346637-OH IRMCAS348638-VA A CESSLIASI,ITY I BE7400463-02 X 0OCCUR CLAIMS MADE DEDUCTIBLE I RETENTION S 06/30/01 I 06/30/02 1 EACHH OCCURREN FIRE DAMAGE (An MED EXP Any ane 1 I PERSONAL d ADV 06/30/01 06/30/01 06/30/02 C6/30/01 06/30/01 32,000,000 S1,000,000 S 5,000 GENERAL AGGREGATE 1 $ 2,000,000 PRODUCTS .COMPIOPAGGIS2,000,000 06/30/02 06/30/02 COMBINED SINGLE LIMIT tEaacw"t) I$2,000,000 BODILY INJURY 13 T 06/30/02 06/30/02 tPerperson) BODILY INJURY (Perso6denq I $ PROPERTY DAMAGE (Per ewwenq S AUTO ONLY . EA ACCIDENT S OTHER THAN FA ACC I i S ALTO ONLY; AGG 06/30/02 1 EACH OCCURRENCE iS so, 000,00o A WORKERS COMPENSATION AND NCS277045-AOS 06/30/01 06/30/02 E RMPLOYERS'LIABILIIY WC5277046-NY, NI 06/30/01 06/30/02 A WC5277047-CA 06/30/01 06/30/02 C WC5277048-MA, TN, VA 06/30O1 06/30/02 OTHIR Workers' Compensation-TAJ8145-36-27 Nat'l Union of LA NC5277049 06/30/01 06/30/02 Workers' Compensation-MBMEMSCO 1810054004 03/13/01 03/13/02 D En Crime-ployee Dishonest 1 06/30/01 06/30/02 DE3CRIPTION OF OPERAnoN3A OCATIONSNCHICLESlE1(CLUMONS ADDED BY ENDORSEMENTAWIC1AL PROVISIONS For Hid Purposes Only Contact Person 1600 Parkwood circle Suite 400 Atlanta, GA 30339 ACORD 25-S (7197) Nand& 523479 ELL- EACH ACCIDENT I S 1 , 000, 000 E.L.DISEASE-EAEMPLOYE S 1,000, 000 E.L, OISEASE - POLICY LIMIT I ILI, 000,000 1,000,000 11000,000 5,000,000 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRK DATE THEREOF, THE ISSLING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOVI THE CERTIFICATE HOLDER NAMED TO THE LEFT. BUT FAILURE TO DO SO SHALL IMPOSE DBLIOATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR MITHOREMO REPRESENTATIVE USA Judy Gay core (a ACORO CORPORATION 1 ITEM 6(i) TEMPORARY RESOLUTION 10415 RENEWAL ADDENDUM TO AGREEMENT FOR JANITORIAL SERVICES: (TR10415) Renewing and executing the first addendum to the agreement between the City of Tamarac and Onesource Facility Services, Inc. for provision of janitorial services; authorizing a revised annual expenditure in an amount not to exceed $144,480. EXHIBIT 1 TO RESOLUTION R-2002-98, BID DOCUMENTS - AVAILABLE FOR REVIEW IN THE OFFICE OF THE CITY CLERK EXHIBIT Q 'sup, PM, Nam o �+ i� g n to r► n ci a n �i v r' ,�. o n c c d o v c N rd u� e�n v c m to w rii a`"i r r r V! w Yl N N 40 w 44p ppN ppN �pwj poN �N7 ppN bbH ��Nyy 0 6 S y401, 7 aawv ��wpp O6 C+f (pf'er7 CO�SSt��f 10 Nu! CS N r r } r M M M N W N N H w N M w !? N N N N N w $g8$8g8$888 aails sa �q S M i� �n r�i c o 0 0 o 6 Cs o Y W O N `r L r. n to N LO Im rn t� 0 go o N}rr�rrrrr 6* to 49 w w w w W w w to ad vl y U LL C3 LLI ooa�w0 �_mma�3wr-W�s x© in o+ r C w O N 2 0 G4 _- o. z tr w O o m W z M O O j V to Lu F U~ z W LL m a �ca'o c� m ao Td azOF��0) oQ oaYOQm�a�zQ�w ❑ z F- m w JUL In. O Z w w C_ p pO4 8 pp 9 ppm pp� pq O 0 w 0 O O N S opp pp pp 8 pp d n pp p C7 0 C7 O 6 O O O r� V N ry� y ry� y y y } } } } } } } } } } } w N w N w M w N w N w w N rr► w k w w w co O O Co to 4 O v O O co to P to gn 4 O C C7 'V LO t• O CV Im t5 Q O 00 C7 Q r^ {p Q�� ONE n 1n t+O� W y N7 S N O C7 O O O O CD N } } Q1 6i Q1 6i Ql 0 } } } } 7 M N N N w H w N w N w w M w N w N w N E ;, I ix Q��zm� 3�Omc NE Co r- 1- 45 �o o w C N = ae o 0m CL 0 m 0� to °o o o3 aWaoE vmm°��m� UF- cmw�°° a�c�o0vEU a, a9mEQ�a°1c um AGREEMENT BETWEEN THE CITY OF TAMARAC AND ONESOURCE FACILITY SERVICES, INC. THIS AGREEMENT Is made and entered into this 10 day of , 20 02-- by and between the City of Tamarac, a municipal corporation with principal offices located at 7525 N.W. 88th Ave., Tamarac, FL 33321 (the "CITY") and Onesource Facility Services, Inc., a Delaware corporation with principal offices located at 3260 NW 23'd Avenue, Pompano Beach, FL 33069 (the "Contractor") to provide for Citywide Janitorial Services. Now therefore, in consideration. of the mutual covenants hereinafter set forth, the City and Contractor agree as follows: 1) The Contract Documents The contract documents consist of this Agreement, conditions of the contract (General, Supplementary and other Conditions), drawings, specifications, all addenda issued prior to, and all modifications issued after execution of this Agreement. These contract documents form the Agreement, and all are as fully a part of the Agreement if attached to this Agreement or repeated therein. • 2) The Work The Contractor shall perform all work for the City required by the contract documents as set forth below: a) Contractor shall furnish all labor, materials, and equipment necessary as indicated in Bid 02-13B "Citywide Janitorial Services" specifications. b) Contractor shall furnish all labor, supplies, materials, equipment, tools, service and supervision necessary to properly perform and maintain each City facility in a neat, clean and orderly manner as per the specifications listed within the bid document. c) Contractor shall clean up and remove each day all debris and material created by the work at the Contractor's expense. d) Contractor shall supervise the work force to ensure that all workers conduct themselves and perform their work In a safe and professional manner. Contractor shall comply with all OSHA safety rules and regulations in the operation of equipment and in the performance of the work. Contractor shall at all times have a competent field supervisor on the job site to enforce these policies and procedures at the Contractor's expense. e) Contractor shall provide the City with seventy-two (72) hours written notice prior to the beginning of work under this Agreement and priorto any schedule change with the exception of changes caused by inclement weather. f) Contractor shall comply with any and all Federal, State, and local laws and regulations now in effect, or hereinafter enacted during the term of this Agreement, which are applicable to the Contractor, its employees, agents or subContractors, if any, with respect to the work and services described herein. 3) Insurance Contractor shall obtain at Contractor's expense all necessary insurance in such form and amount as required by the City's Risk and Safety Officer before beginning work under this Agreement Including, but not limited to, Workers' Compensation, Commercial General Liability, and all other insurance as required by the City, including Professional Liability when appropriate. Contractor shall maintain such insurance in full force and effect during the life of this Agreement. Contractor shall provide to the City's Risk and Safety Officer certificates of all insurances required under this section prior to beginning any work under this Agreement. The Contractor will ensure that all subContractors comply with the above guidelines and will retain all necessary insurance in force throughout the term of this agreement. Contractor shall indemnify and hold the City harmless for any damages resulting from failure of the Contractor to take out and maintain such insurance. Contractor's Liability Insurance policies shall be endorsed to add the City as an additional insured. Contractor shall be responsible for payment of all deductibles and self4nsuranoe retentions on Contractor's Liability Insurance policies. 10 4) Time of Commencement and Substantial Completion The work to be performed under this Agreement shall be commenced. after execution of the Agreement and not later than ten (10) days after the date that Contractor receives Purchase Order. The initial contract period shall be for two (2) years. The City reserves the right to renew the agreement for two (2) additional two (2) year periods based on satisfactory performance, mutual acceptance, and determination that the Agreement is in the best interest of the City. 5) Contract Sum The Contract Sum for the above work is One Hundred and Nineteen Thousand and Sixty -Four Dollars and no cents ($119,064.00) annually for the ten (10) city facilities listed within the bid document. 6) Payments The City shall pay in full the Contract Sum to the Contractor upon completion of the work listed in Paragraph 2 of this Agreement unless the parties agree otherwise. The City shall pay the Contractor for work performed subject to the specifications of the job and subject to any additions and deductions by subsequent change order provided in the contract documents. 2 7) Waiver of Liens Prior to payment of the Contract Sum, a final waiver of lien shall be submitted by all suppliers, subContractors, and/or Contractors who worked on the project that is the subject of this Agreement. 8) Warranty In the event that Contractor causes damages during this time, Contractor shall perform such steps required in Paragraph 2 of this Agreement to the affected areas of city facilities. Contractor shall be responsible for any damages caused by defect to affected area or to interior structure. 9) Indemnificatlon The Contractor shall indemnify and hold harmless the City, its elected and appointed officials, employees, and agents from any and all claims, suits, actions, damages, liability, and expenses (including attomeys' fees) in connection with loss of life, bodily or personal injury, or property damage, Including loss of use thereof, directly or indirectly caused by, resulting from, arising out of or occurring In connection with the operations of the Contractor or its officers, employees, agents, subContractors, or Independent Contractors, excepting only such loss of Iife, bodily or personal Injury, or property damage solely attributable to the gross negligence or willful misconduct of the City or its elected or appointed officials and employees. The above provisions shall survive the termination of this Agreement and shall pertain to any occurrence during the term of this Agreement, even though the claim may be made after the termination hereof. Nothing contained herein is intended nor shall be construed to waive City's rights and immunities under the common law or Florida Statutes 768.28, as amended from time to time. 10) Non -Discrimination The Contractor agrees that it shall not discriminate against any of its employees or applicants for employment because of their age, handicap, race, color, religion, sex, or national origin, and to abide by all federal and State laws regarding non-discrimination. The Contractor further agrees to insert the foregoing provisions in all subcontracts hereunder except subcontracts for standard commercial supplies or raw materials. Any violation of such provisions shall constitute a material breach of this Agreement. 11) Independent Contractor Contractor Is an independent Contractor under this Agreement. Personal services provided by the Contractor shall be by employees of the Contractor and subject to supervision by the Contractor, and not as officers, employees, or agents of the City. Personnel policies, tax responsibilities, social security and health insurance, employee benefits, purchasing policies and other similar administrative procedures applicable to 10 services rendered under this Agreement shall be those of the Contractor. 3 12 Assignment and Subcontracting Contractor shall not transfer or assign the performance required by this Agreement without the prior consent of the City. This Agreement, or any portion thereof, shall not be subcontracted without the prior written consent of the city. 13) Notice Whenever either party desires or is required under this Agreement to give notice to any other party, it must be given by written notice, sent by registered United States mail, with return receipt requested, addressed to the party for whom it is intended at the following addresses. CITY City Manager City of Tamarac 7525 N.W. 88th Avenue Tamarac, FL 33321 With a copy to City Attorney at the same address. 0 CONTRACTOR • Kevin G. Keegan Division President Onesource Facility Services, Inc. 3260 NE 2�3 Avenue Pompano Beach, FL 33069 14) Termination This Agreement may be terminated by City or Contractor for cause or by the City for convenience, upon thirty (30) days of written notice by the terminating party to the other party for such termination in which event the Contractor shall be paid its compensation for services performed to termination date, including services reasonably related to termination. In the event that the Contractor abandons this Agreement or causes it to be terminated, Contractor shall indemnify the city against loss pertaining to this termination. Default by Contractor: In addition to all other remedies available to the City, this Agreement shall be subject to cancellation by the City should the Contractor neglect or fail to perform or observe any of the terms, provisions, conditions, or requirements herein contained, if such neglect or failure shall continue for a period of thirty (30) days after receipt by Contractor of written notice of such neglect or failure. F2 0 15) Agreement Subject to Funding This agreement shall remain in full force and effect only as long as the expenditures provided for in the Agreement have been appropriated by the City Commission of the City of Tamarac in the annual budget for each fiscal year of this Agreement, and is subject to termination based on lack of funding. 16) Venue This Agreement shall be governed by the laws of the State of Florida as now and hereafter In force. The venue for actions arising out of this agreement is fixed in Broward County, Florida. 17) Signatory Authority The Contractor shall provide the City with copies of requisite documentation evidencing that the signatory for Contractor has the authority to enter into this Agreement. 18) Severability; Waiver of Provisions Any provision in this Agreement that is prohibited or unenforceable in any jurisdiction shall, as to such jurisdiction, be ineffective to the extent of such prohibition or unenforceability without invalidating the remaining provisions hereof or affecting the validity or enforceability of such provisions in any other jurisdiction. The non -enforcement of any provision by either party shall not constitute a waiver of that provision nor shall it affect the enforceability of that provision or of the remainder of this Agreement. 19) Merger; Amendment This Agreement constitutes the entire Agreement between the Contractor and the City, and negotiations and oral understandings between the parties are merged herein. This Agreement can be supplemented and/or amended only by a written document executed by both the Contractor and the City. A • 171 IN WITNESS WHEREOF, the parties have made and executed this Agreement on the respective dates under each signature. CITY OF TAMARAC, through its Mayor and Onesource Facility Services, Inc. (Name of party with whom Agreement is made), signing by and through its Division President (President, Owner, CEO, etc.) duly authorized to execute same. ATTEST: Marion Sw nson, CIVIC City Cleric Date ATTEST: (Corporate retary) Assistant Scott E. Friedlander Type/Print Name of Corporat�Sec . Ass' . (CARP*'KCAL) 7 �. CITY OF TAMARAC &—Schreiber, Mayor G042,�f 12-, Of - Date ,-a f 0(411� ( . /'11 ffrey L. Moer,4,Aty Manager Date ONESOURCE FACILITY SERVICES, INC. L � A., S gnat resid ntQwner Vice Kevin G. Kee�i�vlsion��t r/ 02 Date I 6 • CORPORATE ACKNOWLEDGEMENT GEORGIA STATE OF IMIS IDA COBB :SS COUNTY OF ICI OWM0 . : I HEREBY CERTIFY that on this day, before me, an Officer duly authorized in the Sate aforesaid and in the County aforesaid to take acknowledgments, personally appeared Kevin G. Keegan, Division President of Onesource Facility Services, Inc., a Delaware Corporation, to me known to be the person(s) described in and who executed the foregoing instrument and acknowledged before me that he executed the same. WITNESS my hand and official seat this I OL day of `M0nc-L , 2Q_Z_)!:- signature of Notary Public State of KM Geo�t Large r Genie B. Brumnett Print, Type or Stamp Name of Notary Public �rsonally known to me or ❑ Produced Identification Type of I.D. Produced ❑ DID take an oath, or 2— DID NOT take an oath. rj r� J to 0 ONESOURCE FACIUTY SERVICES, INC. ASSISTANT SECRETARY' S CERTIFICATE THE UNDERSIGNED, Scott E. Friedlander, certifies that he is the duly elected Assistant Secretary of ONESOURCE FACILITY SERVICES, INC., a Delaware corporation (the "Corporation"), and that he is duly authorized to deliver this Certificate on behalf of the Corporation and fiuther certifies as follows: 1. Attached hereto as Exhibit "1" is a true, correct and complete copy of the resolution duly adopted, by the Board of Directors of the Corporation; 2. That the resolution described in Exhibit 1 is the only resolution which has been, adopted by the Board of Directors of the Corporation with respect to the matteas referred to therein and such resolution has not been amended, modified or rescinded and remains in full force and effect on the date hereof. IN WITNESS HEREOF, the undersigned has executed this Certificate as of the date set forth below. Dated March 19, 2002 [r Scott E. Fried der, Assistant Secretary 0 • EXMIT "1" RESOLVED, that Kevin G. Keegan, Division President of OneSource Facility Services, Inc., be and hereby is, duly appointed to sign contract documents for the Corporation, and is hereby given said authority effective as of the date heroof, until the next annual meeting of the Board of Directors of the Corporation and until his successor is duly elected and qualified or until his earlier resignation or removal. 0 7] 2004-FES-03 12:10Pt1 FROM -PUBLIC WORKS DATE OF ISSUANCE: 7241366 CHANGE ORDEK -- OWNER: CITY OF TAMARAC Public Works Department 7525 NW 88`' Avenue Tamarac, FL 33321-2401 CONTRACTOR: OneSource Facility Services, Inc. 3260 NW 23f4 Avenue Pompano Beach, FL 33069 NO._ '1_— T-047 P.002/002 F-410 PROJECT NAME/PO#: Citywide Janitorial Services PO # 70256 BID NO. 02-13B Temp. Reso. 10 Exhibit "2" COMPLIANCE WITH SPECIFICATIONS IN THE ABOVE REFERENCED CONTRACT, THE CONTRACTOR AND THE CITY DO BOTH HEREBY AGREE THAT THE CONTRACTOR SHALL MAKE THE FOLLOWING CHANCES, A1301TIONS OR DELETIONS TO THE WORK SPECIFIED IN THE PLANS AND SPECIE ICATIONS. DESCRIPTION: This change order provides for the deletion of the satellite Building Department Offices (reduction of $518 per month) and the addition of the Development Services Building (increase of $1,218 per month) to the existing scope of the contract. Upon completion of the Development Services Building, the Building Department staff relocated from their existing rental space to the new facility. The move took place on November 18, 2003, The net addition is $1,218 - $518 = $700 per month. This change will be effective through the remaining term of the Contract, from November 18, 2003 through April 10, 2004, for a total of approximately 5 months. 5 months x $700 u a not increase of $3,600.00. PURPOSE OF CHANGE ORDER: To allow for the deletion of the satellite Building Department Offices and the addition of the Development Services Building to the original scope of the Contract. CHANGE IN CONTRACT PRICE CHANGE IN CONTRACT TIME Original Contract Price Original Contract Time $ 119 064.00 Previous Change Orders and/or Amendments Net change from previous change orders Contract Price prior to this Change Order Contract Time Prior to this Change Order $ 119 06j 4.00 Net (Increase) of this Change Order Net (increase) of this Change Order $ 3A5Q0,Q0 Contract Price with all approved Change Orders Contract Time with all approved Change Orders S 122 5 4.0 P ED BY Jeff L. filler '� jf City Manager Date -2 °Ijo Rimmow-4-i Date .3 .�!�"' A4 10 49 - W 724 2408 CITY-TANARAC-PURCHASING Q 001 DATE OF ISSUANCE: OWNER: CITY OF TANIARAC Public Works Department 7525 NW aa"Avenue Tamarac, FL 33=1-2401 CONTRACTOR: OneSource Facility Services, Inc. 3200 NW 214 Avenue Pompano Reach, FL 33089 �wr r $am ICY■ f %..e NO._,a _ PROJECT NAM PO#: Citywide JaniMal Services PO # 70256 BID NO,.Q-130„ Temp. Rego. 10i Exhibit "311 COMPLIANCE WITH 8PE8FIC,ATIONS IN THE ASOVE REFERENCED CONTRACT, THE CONTRAIN CTOR AND THE CITY DO BOTH HEREBYAGREi: THAT THE CONTRACTOR SHALL MAKE THE FOLLOWING CHANGES. ADDITIONS OR DELETIONS TO THE, WORK SPECIFIED IN THE PLANS AND SPECIFICATiONS. DESCRIPTION: This change Order prOMdae for the addition of 240 square feet an the first floor and 833 squara feet on the second fioor of the Development ServiM Building. These areas Wers not anticipated when orlginai pricing wee c,aicutabe for the building and will cast an additional $102 per month for the remainder of the 0004101(8pprnXlrMte1y 2.5 months)_ The total cast of throe Increases will mat exceed $255 through tics fife of the contract - PURPOSE OF CHANGE ORDER. To allow for the addkW of chargea for splices in the new Development Services Building which were not Included when original pricing for Change Order Nn.1 was determined. CHANGE IN CONTRACT PRICE CHANGE IN CONTRACT TIME , hVinel Contract Price Or Inal Confct Time PreviouChange Orders andfor Amendments Net change from previous change orders Contract Price prior to this Change order Contract Tjms Prim to this Change Qeder Net (Increase) of this Change Order Net (increase) of this Change Order 5fss0 Contract Price with an approved Change Orders Contract Time with all approved Change Orders APrWBY Purchasing 8 Contracts Manager I ;yj Date Z ti 7)I(71 Y7C Itll'('�fp.5lllf; 1.)il'157017 FIRST ADDENDUM TO THE AGREEMENT BETWEEN THE CITY OF TAMARAC AND ONESOURCE FACILITY SERVICES, INC, This First Addendum to the April 10, 2002 Agreement between the City of Tamarac, a municipal corporation with principal offices located at 7525 NW 88t' Ave., Tamarac, FL, 33321 (hereinafter "the City") and Onesource Facility Services, Inc., a Delaware corporation with principal offices located at 3260 NW 23'd Ave., Pompano Beach, FL, 33069 (hereinafter "Onesource"), is made and entered into this A� day of 2004. WITNESSETH WHEREAS, the City and Onesource entered into an Agreement dated April 10, 2002, relating to providing janitorial services to the City of Tamarac; and WHEREAS, Change Order #1 dated February 9, 2004 deleted the Satellite Building Department offices and added the Development Services Building to the scope of work at a net monthly increase of $700.00; and WHEREAS, change order #2 dated March 8, 2004 allowed for an adjustment in square footage being serviced in the Development Services Building related to the construction of the Fleet Division office space for a monthly increase of $102.00; and WHEREAS, this addendum will also include a change in scope to address the addition of Fire Station No. 15 located at 6000 Hiatus Road at a monthly rate increase of $1,316.00, and WHEREAS the new total monthly cost, including all previous changes will now be $12,040.00 per month, or $144,480.00 annually; and WHEREAS, the City desires to exercise the first renewal option available under the original agreement and Onesource has expressed a desire to continue providing janitorial services to the City under the pricing, terms and conditions of Bid No. 02-13B as evidenced by their execution of this Addendum. NOW, THEREFORE, in addition to the obligations set forth in the Agreement of April 10, 2002 between the City and Onesource, the parties agree as follows: 1 06/27/03 OOnfirg6at -, > 19547242408 Pg 2/4 AC0M. CERTIFICATE OF LIABILITY INSURANCE o6/27/03/""' PRODUCER LIC #BR-620118 1-212-699-8954 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Murphy & Jordan, LLC ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR one Seaport Plaza ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. New York, NY 10038 INSURERS AFFORDING COVERAGE Eugene J. Callaghan INSURED INSURERA: American Home Assurance OneSource Holdings, Inc. and its Subsidiaries District 114 INSURERS; American Home Assurance �� 1600 Parkwood Cir. #400 INSURER C:American Int'l Co. Of PR m Atlanta, GA 30339 INSURER D: Illinois National Insurance Co. wSURERC.Federal Insurance Cam an UUVCI[MVCa THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION LIMITS -_ A C GENERAL LIABILITY X COMMERCIAL GENERAL LIABILITY CLAIMS MADE Fx I OCCUR X W/Blanket Contractual 4805833 05-059358 06/30/03 06/30/03 06/30/04 06/30/04 EACH OCCURRENCE $2,000,000 FIRE DAMAGE (Any onefke) $ 1,000,000 MED EXP (Any one Permn) $ 51000 PERSONAL d ADV INJURY $ 2, 000' 0 00 GENERAL AGGREGATE S 2,000,000 GEN L AGGREGATE LIMIT APPLIES PER: POLICY X PRO LOC PRODUCTS • COMP/OP AGG $ 2,000,000 _ A A A B C AUTOMOBILE LIABILITY ANY AUTOWK ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS NON -OWNED AUTOS 6612387-AO3 IV, 6612389-TX 6612390-VA 00 6612388 (MA) 148-080313-P /� • X6103 03 03 06/30/03 09/30/03 06/30/04 06/30/04 06/30/04 06/03/04 06/30/04 (OMBINEDSINGLELIMIT Ea accident) $2,000,000 X BODILY INJURY (Pow Portion) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE (Per accident) $ GARAGE LIABILITY ANY AUTO yy-%IK V tk'z Q� V� AUTO ONLY . EA ACCIDENT S OTHER THAN EA ACC AUTO ONLY: AGG $ _ $ A _ WA EXCESS LIABILITY X OCCUR a CLAIMS MADE DEDUCTIBLE RETENTION f Rq r `% 1P 6/30/03 06/30/04 EACH OCCURRENCE y 10, 000, 000 AGGREGATE $ 10, DOD, OOD a $ $ A D b WORKERS COMPENSATION AND EMPLOYERS' LIABILITY WC5211766- sqffWC5211764 WC5211765-WI WC5211767-MA, NY 06/30/03 06/30/03 06/30/03 06/30/03 06/30/04 06/30'/04 06/30/04 06/30/04 X WCSTATU- OTH- E,L. EACH ACCIDENT $ 11000,000 E.L.DISEASE - EA EMPLOYEE $1,000,000 E,L.DISEASE-POLICY LIMIT I 51,000,000 E OTHER Employee Dishonesty 81453627 (Slop Dinh) 06/30/03 06/30/04 Limit 51000,000 DESCRIPTION OF OPERATIONSILOCATIONSNEHICLES/EXCLUSIONS ADDED BY ENODRSEMENTISPECIAL PROVISIONS Certificate Holder, Agents, Owners & Affiliates, as their interest may appear, are added as Additional Insured as provided by General Liability ando>:asment CG2010 (11/85) for the work performed by th am Insured. 7-'J" SIN 111-14M 1G n w!-UGm AUUIIIUNAL IN.UKeLl; IMMUKCK Lei leK: 4MIYEnGLLM I RJR SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATON City Of Tamarac DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30- DAYS WRIFIEN City Wide .janitorial Services NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL Albert Cohen 7525 NW SBth Avenue Room 108 IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. Tamarac, FL 33321 AUTHORIZED REPRESENTATIVE 1 x USA L nvwm- cu GACORD CORPORATION 1988 3.204791 Plowed gyCef.(.iflcatesNowru l.'ilti' n/ lanurrac Purchasing I)ivision 1. Per the terms of Section 4 — Time of Commencement and Substantial Completion of the Agreement dated April 10, 2004, the City And Onesource exercise the first renewal option for a period effective April 10, 2004 through April 9, 2006. 2. Section 2 of the Agreement Between the City of Tamarac and OneSource Facility Services, Inc., dated April 10, 2002, shall be amended as follows: 2) The Work The Contractor shall perform all work for the City required by the Contract Documents as set forth below: a) Contractor shall furnish all labor, materials, and equipment necessary as indicated in Bid 02-13B "Citywide Janitorial Services" specifications. In ad i i n 0 The original fi tions the sggpe of work will al o inclg4g the addition of Fir Station No 15 located at 0 i to Rod Tam ra Florida h" h represents apyroxim tely 9,876 sgugre fget. 3. City shall pay Contractor an amount not to exceed an additional $15,792.00 per year, based on a monthly increased rate of $1,316.00 for this addition to the original scope of work including all previous change orders 4. Section 5 — Contract Sum of the Agreement dated April 10, 2002 between the City and Onesource is amended to read as follows: 5) Contract Sum The Contract Sum for the above work is One H n red gnd Fo -F ur Thousand. Four Hundred and Eiahty Dollarsand no cents ( $144.480.00) annually for the t ) eleven (11) city facilities listed within the bid document. 5. The April 10, 2002 Agreement and February 9, 2004 and March 8, 2004 Change Orders thereto between the City and Onesource and all subsequent amendments and addenda not subject to this or other duly executed amendments and addenda remain in full force and effect. Failure to specifically delineate any prior terms or conditions in this addendum does not operate to -- --- -.- On 0 I i inarac I'rrrchusiit I Jiti i.cintt relieve the City or anesource of any obligations pursuant to the Agreement or waive any rights contained herein. 6. Effective date of this Agreement shall be date of execution by the last party to execute. 1' u'rlir .tii,rcr 1 )i 'i`,nri IN WITNESS WHEREOF, the parties hereby have made and executed this f Amendment to Agreement on the respective dates under each signature, ththe City of Facility Tamarac signing by and through its Mayor and City Manager, and O Services, Inc., signing by and through its Division President, duly authorized to execute same. ATTEST: CITY OF TAMARAC Schreiber, Mayor Y)c Y Date WJeffrey Mil r, City Manager Marion Swenson, CMC Date City Clerk 413a1oy 7Date ATTEST: �i (Corporate Secr tary) Scott E. Friedlander Type/Print Name of Corporate Secy as Attorney 'f R4(o Date sufficiency: Onesource FaciliV Services, Inc. Company Name Signature of Vice President ,I" �,�\ 17-A mslcc_ Type/Print Name of Vice President Date ( ir) n" T'rrrvrVO' 1'arrc'hu>irr: ! ri 'i inn CORPORATE ACKNOWLEDGEMENT STATE OF FLORIDA :SS COUNTY OF Le-e I HEREBY CERTIFY that on this day, before me, an Officer duly authorized in the Sate aforesaid and in the County aforesaid to take acknowledgments, personally appeared vrc:G u%�'iM1751L►{wfsien President, Onesource Facility Services, Inc., a Delaware Corporation, to me known to be the person(s) described in and who executed the foregoing instrument and acknowledged before me that he/she executed the same. WITNESS my hand and official seal this _�J day of V) , 2004. �CYNTHIA G. FUSSNECKER MY COMMISSION N DD 1885M r EXPIRES: April 28, 2007 Bonded ThmVowry PLOIC Undarwrilers Signature of Notary Public State of Florida at Large Print, Type or Stamp Name of Notary Public Personally known to me or Produced Identification FLPI�- Type of I.D. Produced ❑ DID take an oath, or [T DID NOT take an oath.