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Home My WebLink AboutCity of Tamarac Resolution R-2003-008Temporary Reso. 10001 —January 8, 2003 Page 1 CITY OF TAMARAC, FLORIDA RESOLUTION NO. R- 2003 -0 9 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA AUTHORIZING THE APPROPRIATE CITY OFFICIALS TO ACCEPT A GRANT AWARD FROM THE FEDERAL EMERGENCY MANAGEMENT AGENCY IN THE AMOUNT OF $195,230, WITH A CITY MATCH OF $83,670, FOR A TOTAL PROJECT COST OF $278,900 FOR NEW FIRE RESCUE PERSONAL PROTECTIVE EQUIPMENT AND GEAR; AUTHORIZING THE APPROPRIATE CITY OFFICIALS TO AMEND THE GRANTS FUND BUDGET IN THE AMOUNT OF $195,230 IN ACCORDANCE WITH PROPER ACCOUNTING PROCEDURES; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Tamarac Fire Rescue Department has doubled in size over the last six years; and WHEREAS, the City provides its fire rescue personnel with self-contained breathing apparatus (SCBA); and WHEREAS, the City wishes to update its SCBA units and ensure that the most current equipment is available to all fire rescue personnel; and WHEREAS, the Fire Rescue Department is responding to increasing numbers of non-structural emergency calls; and 1 Temporary Reso. 10001 — January 8, 2003 Page 2 WHEREAS, the City's fire rescue personnel currently respond to non-structural emergency calls in structural turnout gear; and WHEREAS, light -weight personal protective clothing, also known as wildland firefighting gear, will provide appropriate protection for technical rescue operations, such as extrications, while providing the optimal comfort and mobility for fire rescue personnel; and WHEREAS, the City Commission of the City of Tamarac is committed to enhancing fire rescue personnel safety through the acquisition of lightweight personal protective clothing for all fire rescue personnel; and WHEREAS, the City of Tamarac's grant application to the Federal Emergency Management Agency for personal protective equipment and gear consisting of SCBA units and lightweight personal protective clothing (hereto attached as Exhibit "A") was approved for $195,230, with a City match of $83,670, for a total project cost of $278,900; and WHEREAS, the City Manager and the Fire Chief, recommend approval; and WHEREAS, the City Commission of the City of Tamarac deems it to be in the best interest of the citizens and residents of the City of Tamarac to accept grant funding in the amount of $195,230, with a City match of $83,670, for a total project cost of $278,900 to purchase fire rescue personal protective equipment and gear to serve the needs of our residents. Temporary Reso. 10001 — January 8, 2003 Page 3 NOW THEREFORE BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA: Section 1: The foregoing "WHEREAS" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this resolution. Section 2: The appropriate City Officials are hereby authorized to accept the grant award in the amount of $195,230 from the Federal Emergency Management Agency for the purchase of fire rescue personal protective equipment and gear, a copy of said award is hereto attached as Exhibit "B." Section 3: The appropriate City Officials are hereby authorized to amend the grants fund budget in the amount of $195,230 and appropriate said funds including any and all subsequent budgetary transfers in accordance with proper accounting procedures. Section 4: All resolutions in conflict herewith are hereby repealed to the extent of such conflict. Section 5: If any clause, section, other part or application of this Resolution is held by any court of competent jurisdiction to be unconstitutional or invalid, in part or in application, it shall not affect the validity of the remaining portion or applications of this Resolution. 1-1 Temporary Reso. 10001 — January 8, 2003 Page 4 Section 6: This Resolution shall become effective immediately upon its adoption. PASSED, ADOPTED AND APPROVED this 8t" day of January, 2003. L"�"( JOE - 11'AYOV•: ATTEST: RECORD OF COMMISSION V TE: MARION WENSON, CMC MAYOR SCHREIBER 24L- CITY CLERK DIST 1: V/M. PORTNER DIST 2: COMM. MISHKIN DIST 3: COMM. SULTANOF DIST 4: COMM. ROBERTS - I HEREBY CERTIFY that I have approved this RESOLUTION as to form. 1TCHELL S. CITY ATTO Print Application Exhibit "A" TR #10001 Entire Application Applicant Information Standard Form 424 Application number is 12522 Application Status: SUBMITTED User: Diane Phillips Action Date: 4/2/2002 Application signed by Diane Phillips on 4/2/2002 APPLICATION FOR FEDERAL ASSISTANCE 1.TYPE OF SUBMISSION Non -Construction 5.APPLICANT INFORMATION Legal Name Tamarac Fire Rescue Address 7518 NW 88 Ave Tamarac Florida 33321 2401 2, DATE SUBMITTED Applicant Identifier 2002-04-02 00:00:00.0 12522 3. DATE RECEIVED BY STATE State Application Identifier N/A 4. DATE RECEIVED BY FEDERAL AGENCY 2002-04-02 00:00:00.0 6. EMPLOYER IDENTIFICATION NUMBER (EIN) 59-1039552 8. TYPE OF APPLICATION New 10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER 85.554 CFDA Assistance to Firefighters TITLE Grant Program 12. AREAS AFFECTED BY PROJECT (cities, counties, states, etc.) 13. PROPOSED PROJECT: Start Date: End Date : Federal Identifier Organizational Unit N/A Name and telephone number of the person to be contacted on matters involving this application Diane Phillips 954-724-1230eXt 7. TYPE OF APPLICANT City 9. NAME OF FEDERAL AGENCY Federal Emergency Management Agency 11. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT Fire Operations and Firefighter Safety 14. CONGRESSIONAL DISTRICTS OF: a. Applicant b. Project 15. ESTIMATED FUNDING 16. IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE ORDER 12372 PROCESS? a. Federal 195230 N/A b. Applicant 83670 c. State 0 d. Local 0 e. Other 0 f. Program Income 17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT? g. TOTAL 278900 No https://portal.fema.gov/firegrant/new/fire/print appJsp?print=true&app number=12522 12/9/02 Print Application Exhibit "A" TR #10001 Contact Information Application number is 12522 Alternate Contact Information Number 1 Title Fire Chief Salutation Mr. First Name Jim Middle Initial Last Name Budxinski Day Phone 9547242436 Evening Phone 9547242436 Cell Phone 9548177836 Fax 9547242438 Email Alternate Contact Information Number 2 Title Asst. Fire Chief Salutation Mr. First Name Kingman Middle Initial Last Name Schultd Day Phone 9547242436 Evening Phone 9547242436 Cell Phone 9542327269 Fax 9547242438 Email https://portal.fema.gov/firegrant/new/fire/print app._jsp?print=true&app number--12522 12/9/02 Print Application Exhibit "A" TR #10001 Department Characteristics (1) Application number is 12522 Are you a member of Fire Department or authorized yes representative of a fire department? Are you a member of Federal Fire Department or contracted by the Federal government and solely no responsible for suppression of fires on Federal property? What kind of Department are you from? All paid/career If you answered combination, above, what is the percentage of career firefighters in your department? How would you characterize your response/jurisdiction an urban community area? How many active firefighters are in the 88 operations/EMS division of your department? What is the square mileage for your jurisdictions 12 coverage area? What is the permanent resident population of your 55588 primary/first-response area or jurisdiction served? How many stations are in your department? 2 What is your department's average response time? 5 (minutes) If the population you protect is 50,000 or less, you are required to provide a Non -Federal cost -share equal to 10 percent of the total project cost. If the population you protect is over 50,000, you are required to provide yes a Non -Federal cost -share equal to 30 percent of the total project cost. Are you willing to comply with this requirement? Do you currently report to the national fire incident yes reporting system (NFIRS)? If you answered yes, above, please enter your FDIN? 10202 If you answered no, above, will you report if you receive this grant? What services does your department provide? EMS (transportation) Fire Rescue (auto extrication, etc.) EMS (non -transportation) https://portal-fema.gov/firegrant/new/fire/print appJsp?print=true&app number=12522 12/9/02 Print Application Exhibit "A" TR #10001 Department Characteristics (II) Application number is 12522 . What is the total number of fire related fatalities in 1 your jurisdiction over the last three years? On average, how many runs per year does your 11058 department make? * In an average year, how many times does your 880 department receive mutual/automatic aid? * In an average year, how many times does your 745 department provide mutual/automatic aid? • What is the percentage of your annual operating 74 % budget that is dedicated to personnel costs? What percentage of your annual operating budget is derived from: Taxes? 98 % Grants? 2 % Donations? 0 % Fund drives ? 0 % Vehicle Profiles • What is the age of your oldest First Line vehicle? 11 - 15 years • What is the age of your newest First Line vehicle? 0 - 5 years • What is the highest mileage for your First Line Over 30,000 vehicles? • What is the lowest mileage for your First Line 0 - 10,000 vehicles? *How many vehicles do you have within your department by the category specified below? First Line Reserve a. Engines (or pumpers): 2 1 b. Aerial Apparatus: 1 0 c.Tankers: 0 0 d. Rescue Vehicles: 4 2 e. Other: 1 7 • List all vehicles owned and/or operated by your department, including the year of manufacture and mileage of each vehicle: https://Portal.fema.gov/firegrant/new/fire/print app..isp?print=true&app number=12522 12/9/02 Print Application Exhibit "A" TR #10001 Department Call Volume Application number is 12522 Department Call Volume How many responses per year by category? Structure Fire 30 Vehicle Fires 29 Vegetation Fires 12 EMS and Rescue 8627 Hazardous Condition/Materials Calls 135 Service Calls 108 Good Intent Calls 890 False Alarms 945 Other Calls and Incidents 313 https://portal.fema,gov/firegrant/new/fire/print app.jsp?print=true&app number=12522 12/9/02 Print Application Exhibit "A" TR #10001 Request Information Application number is 12522 Request Information 1. Activities of grant for which the funding has been applied via this FireFighting Equipment application. Personnel Protective Equipment Wellness and Fitness Programs Training 2. Will this grant benefit more than one department? Yes 3. If you answered Yes to Question 2 above, please specify how? Tamarac has entered into mutual aid agreements with the surrounding municipalities. The proposed project will indirectly benefit those departments we render aid to by ensuring that our firefighters are appropriately equipped to respond. https://portal.fema.gov/firegrant/new/fire/print appJsp?print=true&app number=12522 12/9/02 Print Application Exhibit "A" TR #10001 Activity Number of Entries Total Cost Firefighting Equipment 0 $ 0 Personal Protective Equipment 3 $ 275400 Wellness and Fitness Programs 0 $ 0 Training 0 $ 0 Additional Funding $0 $ 3500 $0 $0 https://Aortal.fema.gov/firegrant/new/fire/print app.jsp?print=true&app number=12522 12/9/02 Print Application Exhibit "A" TR #10001 Personnel Protective Equipment Details Personnel Protective Equipment - Entry 1 *1. Select the PPE that you propose to acquire SCBAs,Spare Cylinders, & Face Pieces If you selected other above, please specify *2. What percentage of this equipment meets NFPA and OSHA standards? *3. Number of units *4. Cost per unit *5. What percentage of your active firefighters has personal protective equipment that meets current NFPA and OSHA standards? *6.What percentage of your active firefighters will have personal protective equipment that meets current NFPA and OSHA standards if the grant is awarded? *7. What is the purpose of this grant? 100 % 50 3450 25 % 100 % Replace obsolete / substandard equipment If you selected "replacing sub -standard equipment" (from question 7) above, please specify the age of equipment in years *8. If purchasing a PASS device, what type of pass devices will Integrated/Automatic PASS you be purchasing? https://Portal.fema.gov/firegrant/new/f`ire/print app.jsp?print=true&app number=12522 12/9/02 Print Application Exhibit "A" TR #10001 Personnel Protective Equipment Details Personnel Protective Equipment - Entry 2 *1. Select the PPE that you propose to acquire Pants, Coats, & Coveralls If you selected other above, please specify *2. What percentage of this equipment meets NFPA and OSHA standards? *3. Number of units *4. Cost per unit *5. What percentage of your active firefighters has personal protective equipment that meets current NFPA and OSHA standards? *6.What percentage of your active firefighters will have personal protective equipment that meets current NFPA and OSHA standards if the grant is awarded? *7. What is the purpose of this grant? 100 % 88 975 0% 100 % First purchase If you selected "replacing sub -standard equipment" (from question 7) above, please specify the age of equipment in years *8. If purchasing a PASS device, what type of pass devices will Not applicable you be purchasing? https://Portal.fema.gov/firegrant/new/fire/print app.jsp?print=true&app number-12522 12/9/02 Print Application . Exhibit "A" TR #10001 Personnel Protective Equipment Details Personnel Protective Equipment - Entry 3 *1. Select the PPE that you propose to acquire Other (explain) If you selected other above, please specify addt'I SCBA face masks *2. What percentage of this equipment meets NFPA and OSHA 100 % standards? *3. Number of units 38 *4. Cost per unit 450 *5. What percentage of your active firefighters has personal 25 % protective equipment that meets current NFPA and OSHA standards? *6.What percentage of your active firefighters will have personal 100 % protective equipment that meets current NFPA and OSHA standards if the grant is awarded? *7. What is the purpose of this grant? First purchase If you selected "replacing sub -standard equipment" (from question 7) above, please specify the age of equipment in years *8. If purchasing a PASS device, what type of pass devices will Not applicable you be purchasing? https://portal.fema.gov/firegrant/new/fire/print app.jsp?print=true&app number-12522 12/9/02 Print Application Additional Funding Exhibit "A" TR #10001 Firefighting Equipment Budget Object Class a. Personnel $ 0 b. Fringe Benefits $ 0 c. Travel $ 0 d. Equipment $ 0 e. Supplies $ 0 f. Contractual $ 0 g. Construction $ 0 h. Other $ 0 i. Indirect Charges $ 0 Explanation: https://portal.fema.gov/firegrant/new/fire/print app..jsp?print—true&app number=12522 12/9/02 Print Application Additional Funding Exhibit "A" TR #10001 Personnel Protective Equipment Budget Object Class a. Personnel $ 0 b. Fringe Benefits $ 0 c. Travel $ 0 d. Equipment $ 3,500 e. Supplies $ 0 f. Contractual $ 0 g. Construction $ 0 h. Other $ 0 I. Indirect Charges $ 0 Explanation: Spare parts for SCBA maintenance program ($2000) and testing equipment ($1500) https://Portal.fema.gov/firegrant/new/fire/print app..jsp?print—true&app number=12522 12/9/02 Print Application Exhibit "A" TR #10001 Total Budget Application number is 12522 Budget Object Class a. Personnel $ 0 b. Fringe Benefits $ 0 c. Travel $ 0 d. Equipment $ 278,900 e. Supplies $ 0 f. Contractual $ 0 g. Construction $ 0 h. Other $ 0 i. Indirect Charges $ 0 Indirect Cost Details Agency Indirect Cost Agreement with Indirect Cost Rate % Agreement Summary Budget Source Federal Share $ 195,230 Applicant Share $ 83,670 Federal Rate Sharing (%) 70/30 Non -Federal Resources (The combined Non -Federal Resources must equal the Applicant Share) Applicant $ 83,670 State $ 0 Local $ 0 Other $ 0 Other Resources Explanation Total Budget $ 278,900 https://portal.fema.gov/firegrant/new/fire/print app.jsp?print=true&app number=12522 12/9/02 Print Application Exhibit "A" TR #10001 Narrative Statement Application number is 12522 Narratives Please provide your narrative statement in the space provided below: DESCRIPTION OF PROJECT FUNDING IS BEING REQUESTED FOR With a currrent population of 56,047 (4/01 University of Florida Bureau of Economic and Business Research) Tamarac has realized tremendous growth over the past 5 years. Located in western Broward County, Tamarac is the 10th largest municipality in Broward and the 36th largest municipality in Florida. This rapid growth has been accompanied by the addition of 48 firefighters between 1996 and 2001 resulting in the present-day staff of 88 firefighters. The proposal would provide for enhancement of firefighter safety in Tamarac through the provision of lightweight bunker gear for use in responding to non-structural calls and Self Contained Breathing Apparatus (SCBA's) for each firefighter. Tamarac Fire Rescue has historically responded to a large number of vehicular accidents involving extrication and other technical rescue calls. Additionally, Tamarac is bordered on the west by the Everglades and the South Florida Water Management District Conservation Area 2a. In times of drought like those experienced the past two years, our firefighters are called on to respond to wildland fires. Tamarac Fire Rescue also provides mutual aid assistance to other parts of the state during wildfire incidents. While the number of technical rescue and wildfire related responses have continued to increase, Tamarac Fire Rescue currently has no lightweight bunker gear. As a result, our firefighters respond to these incidents in structural turnout gear. For extended operations, this gear is too heavy and bulky, creating a dangerous situation for responders in South Florida in particular, where temperatures are frequently in excess of 90 degrees. The propsed project will provide lightweight, flame resistant clothing for each responder. This clothing will provide greater mobility and less bulk while still affording limited thermal, chemical barrier, and physical protection. The proposed project will also provide 50 SCBA units to be deployed to 18 response units used by personnel during emergency incidents. While the department does currently have some SCBA, it does not have ample equipment for all personnel. The equipment on hand is up to 15 years old making it exceedingly difficult for the department to support because more and more frequently parts are simply unavailable. Moreover, much of the existing equipment is no longer available, thus making in impossible to equip the personnel lacking equipment with like equipment. Equipping the units with different SCBA is considered highly dangerous as the firefighters would not be sure which type of equipment they would be using in an emergency. Tamarac Fire Rescue utilizes a Rapid Intervention Team (R.I.T) approach when responding to structural incidents. The proposal, should it be funded, will ensure that 100% of the firefighters who respond to an alarm, including those with R.I.T. responsibilities, are equipped with SCBA and the appropriate protective clothing 100% of the time. DETAILED DESCRIPTION OF PLANNED USES OF GRANT FUNDS If grant funds are awarded, they will be utilized for purchase of 50 SCBA units (NFPA compliant), 50 spare cylinders (30 minute capacity), and individual SCBA masks for each firefighter (88). Additionally, the City will purchase a minimal amount of spare parts and testing equipment in order to ensure comprehensive in-house maintenance and administration of the SCBA. Before selecting equipment, Tamarac Fire Rescue will conduct an evaluation of all appropriate and available 30 minute 4500 PSI SCBA's. Grant funds will also be utilized to purchase one set of two-piece, light weight protective clothing for each firefighter (88) for use during technical rescue calls and wildland firefighting. Prior to selecting the appropriate protective clothing, the department will evaluate various two piece protective garments to ensure that they afford the appropriate protection and features for it's technical rescue operations and wildland firefighting most notably - physical hazard protection; design comfort/mobility; limited flame, heat chemical flash and electrical exposure protection; and minimal chemical and biological fluid protection. https:Hportal.ferna.gov/firegrant/new/fire/print app..jsp?print=true&app number=12522 12/9/02 Print Application Exhibit "A" TR #10001 Pending the results of department's evaluations, the best available equipment and gear will be secured utilizing the City's procurement process. All equipment and gear will be NFPA compliant. All devices will be fully Personal Accountability Safety System (PASS) integrated and all firefighters will be trained on the proper use and maintenance of the equipment prior to deployment. Additionally, the City will provide an administrative program designed to ensure that all equipment is properly maintained and tested on a routine basis. EXPLANATION OF PROPOSED PROJECTS BENEFIT TO THE COMMUNITY AND THE DEPARTMENT Tamarac Fire and Rescue has established a response time objective of arrival within 6 minutes, 90% of the time, from the time of dispatch. As the population of Tamarac has increased, so too has the service demand. In order to meet the response time objective, it is essential that a sufficient number of fully and appropriately equipped firefighters are able to respond in order to suppress the fire and/or perform rescue operations. The proposed project will further serve to support Tamarac's efforts to comply with NFPA 1710 as it relates to firefighter safety. As previously mentioned, much of the existing SCBA is 15 years old and difficult to maintain due to the scarcity of replacement parts. While the department has implemented an equipment testing/repair program and policy, it has become increasingly difficult to maintain the current SCBA due to the shortage of parts and compatable replacement units. Similarly, the number of technical rescue calls in Tamarac has continued to increase. Because the department does not currently possess appropriate lightweight, protective clothing, responders are forced to utilize structural turnout gear. This clothing is too heavy, particularly in South Florida, causing responders to tire quickly and contributing to heat stress. This grant would provide SCBA for each unit and appropriate protective clothing for each firefighter. This would ensure that 100% of the Tamarac firefighters will be equipped and ready to enter the scene immediately upon arrival, permitting quicker fire suppression and rescue activities thus benefiting the community. Having all firefighters equipped with the correct protective clothing will help to improve stamina and reduce heat stress. Having all firefighters equipped with the same SCBA will enhance on scene accountability and eliminate the dangers associated with mixing different types of equipment, which would improve firefighter safety. WHY PROJECT CANNOT BE FUNDED SOLELY THROUGH LOCAL FUNDING In addition to essentially more than doubling the number of firefighters, and providing them with the appropriate training, structural gear and other required equipment, the City of Tamarac has recently funded improvements to firefighter facilities, replacement gear, and provided a new rescue vehicle and wellness equipment. These improvements were fully funded through the annual budget process. Moreover, due to the increase in population and corresponding increase in firefighters, the City Commission has resolved to build a third fire station within the next two years, which will be funded by the City. The proposed program represents a substantial outlay of funds, which the City is unable to absorb the total cost for, given the above expenditures all of which were needed to ensure the safety of our firefighters and the public. If the proposal is funded, the City is prepared to provide 30% of the cost of the proposed project. ADDITIONAL INFORMATION Tamarac Fire Rescue has implemented a wellness and fitness program with the objectives of decreasing injuries and disability claims and improving the overall health of our firefighters. The proposed project serves to further support these objectives. Inhalation of the by-products of combustion has the potential to cause immediate debilitation of the firefighter and also poses cumulative, long-term health risks. Similarly, not having the appropriate protective clothing and resorting to the use of structural turnout gear in technical rescue situations limits the responder's mobility and contributes to heat stress. The proposed project will help to ensure that our firefighters have the ability to aggressively attack hostile fires and perform lifesaving, technical rescues, while providing for the health and safety of the firefighters involved. If you received a grant award in the 2001 process, does No your current request relate to your 2001 award? https://portal.fema.gov/firegrant/new/fire/print appJsp?print true&app number=12522 12/9/02 Print Application Exhibit "A" TR #10001 Assurances And Certification Application number is 12522 Assurances Non -Construction Programs Note: Certain of these assurances may not be applicable to your project or program. If you have questions, please contact the awarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances. If such is the case, you will be notified. As the duly authorized representative of the applicant I certify that the applicant: 1. Has the legal authority to apply for Federal assistance, and the institutional, managerial and financial capability (including funds sufficient to pay the non -Federal share of project costs) to ensure proper planning, management and completion of the project described in this application. 2. Will give the awarding agency, the Comptroller General of the United States, and if appropriate, the State, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award; and will establish .a proper accounting system in accordance with generally accepted accounting standards or agency directives. 3. Will establish safeguards to prohibit employees from using their positions for a purpose that constitute or presents the appearance of personal gain. 4. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency. 5. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. Section 4728-4763) relating to prescribed standards for merit systems for programs funded under one of the nineteen statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration (5 C.F.R. 900, Subpart F). 6. Will comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-3S2) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. Sections 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (20 U.S.C. Section— 794), which prohibits discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. Sections 6101-106), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972(P.L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (f) Comprehensive Alcohol Abuse and Alcohol Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating nondiscrimination on the basis of alcohol abuse alcoholism; (g) sections 523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. 290-dd-3 and 290-ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. Section 3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; (i) any other nondiscrimination provisions in the specific statute under which application for Federal assistance being made; and (j) the requirements of any other nondiscrimination statute(s) which may apply to application. 7. Will comply, or has already complied, with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide fair and equitable treatment of persons displaced whose property is acquired as a result of Federal federally assisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of Federal participation in purchases. 8. Will comply with the provisions of the Hatch Act (5 U.S.C. Sections 1501-1508 and 7324- 7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. https://portal.fema.gov/firegrant/new/fire/print app..jsp?print=true&app number=12522 12/9/02 Print Application Exhibit "A" TR #10001 9. Will comply, as applicable, with the provisions of Davis -Bacon Act (40 U.S.C. Section 276a to 276a-7), Copeland Act (40 U.S.C. Section 276c and 18 U.S.C. Sections 874), and the Contract Work Hours and Safe Standards Act (40 U.S.C. 327-333); regarding labor standards for federally assisted construction subagreements. 10. Will comply, if applicable, with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more. 11. Will comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-190) and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodplains in accordance with-EO 11988; (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. Section 1451 et seq.); (f) conformity of Federal actions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. Section 7401 et seq.); (g) protection of underground source of drinking water under the Safe Drinking Water Act of 1974, as amended, (PL 93- 523); and (h) protection of endangered species under the Endangered Special Act of 1973, as amended, (P.L. 93-205). 12. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. Section 1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system. 13. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. 470), EO 11593 (identification protection of historic properties), and Archaeological and Historic Preservation Act of 1974 (16 U.S.C. 469a-1 et seq.) 14. Will comply with P.L. 93-348 regarding protection of human subjects involved in research, development, and related activities supported by this award of assistance. 15. Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544, as amended, 7 U.S.C. 2131 et seq.) pertaining to the care, handling and treatment of warm blooded animals held for research, teaching, or other activities supported by this award of assistance. 16. Will comply with the Lead -Based Paint Poisoning Prevention Act (42 U.S.C. Section 4801 et seq.) which prohibits the use of lead based paint in construction or rehabilitation of residence structures. 17. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act of 1984. 18. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations and policies governing this program. 19. It will comply with the minimum wage and maximum hours provisions of the Federal fair Labor Standards Act (29 U.S.0 201), as they apply to employees of institutions of higher education, hospitals, and other non-profit organizations. Signed by Diane Phillips on 2002-04-02 19:06:15.0 Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants should also review the instructions for certification included in the regulations before completing this form. Signature on this form provides for compliance with certification requirements under 44 CFR Part 18, "New Restrictions on Lobbying; and 28 CFR Part 17, "Government -wide Debarment and suspension (Nonprocurement) and Government -wide Requirements for Drug -Free Workplace (Grants)." The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Federal Emergency Management Agency (FEMA) determines to award the covered transaction, grant, or cooperative agreement. https://portal.fema.gov/firegrant/new/fire/print app.jsp?print=true&app number-12522 12/9/02 Print Application Exhibit "A" TR #10001 1. LOBBYING A. As required by the section 1352, Title 31 of the US Code, and implemented at 44 CFR Part 18 for persons into a grant or cooperative agreement over $100,000, as defined at 44CFR Part 18, the applicant certifies that: (a) No federal appropriated funds have been paid or will be paid by or on behalf of the undersigned to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of congress, or an employee of a Member of Congress in connection with the making of any federal grant, the entering into of any cooperative agreement and extension, continuation, renewal amendment or modification of any Federal Grant or cooperative agreement. (b) If any other funds than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of congress, or an employee of a Member of Congress in connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form LLL, "Disclosure of Lobbying Activities", in accordance with its instructions.This form must be attached to certification if nonappropriated funds are to be used to influence activities. (c) The undersigned shall require that the language of this certification be included in the award documents for all the subawards at all tiers (including subgrants, contracts under grants and cooperative agreements and subcontract(s)) and that all subrecipients shall certify and disclose accordingly. 2. Debarment, Suspension and Other Responsibility Matters (Direct Recipient) As required by Executive Order 12549, Debarment and Suspension, and implemented at 44CFR Part 67, for prospective participants in primary covered transactions, as defined at 44 CFR Part 17, Section 17.510-A, the applicant certifies that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department or agency. (b) Have not within a three-year period preceding this application been convicted of or had a civilian judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain or perform a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property. (c) Are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification: and (d) have not within a three-year period preceding this application had one or more public transactions (Federal, State, or local) terminated for cause or default; and B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application. 3. Drug -Free Workplace (Grantees other than individuals) As required by the Drug -Free Workplace Act of 1988, and implemented at 44CFR Part 17, Subpart F, for grantees, as defined at 44 CFR part 17, Sections 17.615 and 17.620: (A) The applicant certifies that it will continue to provide a drug -free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, https://portal.fema.gov/firegrant/new/fire/print app.jsp?print=true&app number=12522 12/9/02 Print Application Exhibit "A" TR #10001 distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing an on -going drug free awareness program to inform employees about: (1) The dangers of drug abuse in the workplace; (2) The grantees policy of maintaining a drug -free workplace; (3) Any available drug counseling, rehabilitation and employee assistance programs; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employee to be engaged in the performance of the grant to be given a copy of the statement required by paragraph (a); (d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will: (1) Abide by the terms of the statement and (2) Notify the employee in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction. (e) Notifying the agency, in writing within 10 calendar days after receiving notice under subparagraph (d)(2) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to the applicable FEMA awarding office, i.e. regional office or FEMA office. (f) Taking one of the following actions, against such an employee, within 30 calendar days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted: (1) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement or other appropriate agency. (g) Making a good faith effort to continue to maintain a drug free workplace through implementation of paragraphs (a), (b), (c), (d), (e), and (f). (8) The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant: Place of Performance Street City State Zip Signed by Diane Phillips on 2002-04-02 19:06:15.0 Section 17.630 of the regulations provide that a grantee that is a State may elect to make one certification in each Federal fiscal year. A copy of which should be included with each application for FEMA funding. States and State agencies may elect to use a Statewide certification. https://Portal.fema.gov/firegrant/new/fire/print app.jsp?print=true&app number=12522 12/9/02 Print Application Exhibit "A" TR #10001 1. Type of Federal Action Disclosure of Lobbying Activities 2. Status of Federal Action 3. Report Type & Tier(if known) 4. Name and Address of Reporting Entity( Reporting Entity Type:Subawardee): 8. Federal Department/Agency 8. Federal Action Number if Known: 10a. Name and address of Lobbying Registrant: (if individual, last name, first name, MI) 5. If Reporting Entity in No.4 is a Subawardee, Enter Name and Address of Prime: 7. Federal Program Name/Description 9. Award Amount if known 10b. Individuals Performing Services: (including address if different from No.10a) Information requested through this form is authorized by title 31 U.S.C. section 1352. This disclosure of lobbying activities is a material representation of fact upon which reliance was placed by the tier above when this transaction was made or entered into. This disclosure is required pursuant to 31 U.S.C. 1352. This information will be reported to the Congress semi-annually and will be available for public inspection. Any person who fails to file the required disclosure shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. https://portal.fema.gov/firegrant/new/fire/print app._jsp?print=true&app number=12522 12/9/02 Print Application Exhibit "A" TR # 10001 Additional Applicant Information Additional Information This fiscal year, are you receiving Federal funding from any other grant program for the same purpose No for which you are applying for this grant? This fiscal year, are you receiving Federal funding Yes from any other grant program regardless of purpose? Is the applicant delinquent on any federal debt? No If yes, type explanation Mailing Address Mailing Address1 7525 NW 88 Ave Mailing Address2 City Tamarac State Florida Zip 33321-2401 https:Hportal.fema.gov/fregrant/new/fire/print app.jsp?print=true&app number-=-12522 12/9/02 Panel Review Exhibit "B" TR #10001 Federal Emergency Management Agency Washington, D.C. 20472 Ms. Diane Phillips Tamarac Fire Rescue 7515 NW 88 Ave. Tamarac, Florida 33321-2401 Re: Grant No. EMW-2002-FG-12522 Dear Ms. Phillips: Congratulations. Your grant application submitted under FEMA's FY 02 Assistance to Firefighters Grant Program for Fire Operations and Firefighter Safety has been approved. The approved project costs amount to $278,900.00. The Federal share is 70 percent or $195,230.00 of the approved amount and your share of the costs is 30 percent or $83,670.00. As part of your award package, you will find FEMA's Grant Agreement Articles. Please make sure you read and understand the Articles as they outline the terms and conditions of your Grant award. Maintain a copy of these documents for your official file. You establish acceptance of the Grant and FEMA's Grant Agreement Articles when you request and receive any of the Federal Grant funds awarded to you. For your convenience, we will have an on-line system that will accept payment requests. The first step to request your grant funds is to ensure that FEMA has your correct Direct Deposit Information on-line. Once you have confirmed your Direct Deposit information, print a copy of it by clicking the Print SF 1199A button on the screen. Sign the form and take it to your bank to complete the bottom portion of the form. Once your bank has completed and signed the form, mail it, with the original signatures, to the address below: Federal Emergency Management Agency Financial & Acquisition Management Division Grants Management Branch Attn: Assistance to Firefighters Grant Program 500 C Street, SW, Room 350 Washington, DC 20472 The second step will be to request your grant funds. You will receive notification via email when you can request payments on-line. If you have any questions or concerns regarding the process to request your grant funds, please call Alma Christian at 1-877-510-6762. Sincerely, Patricia A. English Senior Procurement Executive https: //portal. fema. gov/firegrantlnew/f re_adminlawards/spec/award_package. j sp?agreeme... 12/3 /2002 Panel Review Agreement Articles Exhibit "B" TR #10001 Federal Emergency Management Agency Washington, D.C. 20472 AGREEMENT ARTICLES Id~'14Ptf_.1►C474111%7a10:1415eI:yll Azi'Kcl 7T►Mill a:1fiel 71i,I GRANTEE: Tamarac Fire Rescue PROGRAM: Fire Operations and Firefighter Safety AGREEMENT NUMBER: EMW-2002-FG-12522 AMENDMENT NUMBER: Article I Article II Article III Article IV Article V Article VI Article VII Article VIII Article IX Article X Article XI Article XI Article I - Project Description IVs1=34=Ee73&Ii7►k1:4►k&I Project Description Grantee Concurrence Period of Performance Amount Awarded Requests for Advances or Reimbursements Budget Changes Financial Reporting Performance Reports FEMA Officials Other Terms and Conditions General Provisions Audit Requirements The grantee shall perform the work described in the approved grant application's Program Narrative. That narrative is made a part of these grant agreement articles by reference. The purpose of the Assistance to Firefighters Grant Program is to protect the health and safety of the public and firefighting personnel against fire and fire -related hazards. After careful consideration, FEMA has determined that the grantee's project, as detailed in submitted project narrative and budget information, submitted as part of the grantee's application (and considered part of this agreement by reference), was consistent with the program's purpose and worthy of award. As such, any deviation from the approved program narrative must have prior written approval from FEMA. Article 11 - Grantee Concurrence By requesting and receiving Federal grant funds provided by this grant program, the grantee accepts and agrees to abide by the terms and conditions of the grant as set forth in this document and the documents identified below. All documents submitted as part of the application are made a part of this agreement by reference, https.//portal.fema.gov/firegrant/new/fire—admin/awards/spec/award_package.j sp?agreeme... 12/3/2002 Panel Review Exhibit "B" Article III - Period of Performance TR # 10 0 01 The period of performance shall be from 01-DEC-02 to 30-NOV-03. The grant funds are available to the grantee for obligation only during the period of performance of the grant award. The grantee is not authorized to incur new obligations after the expiration date unless the grantee has requested, and FEMA has approved, a new expiration date. The grantee has 90 days after period of performance to incur costs associated with closeout or to pay for obligations incurred during period of performance. Award expenditures are for the purposes detailed in the approved grant application only. The grantee cannot transfer funds to other agencies or departments without prior written approval from FEMA. Article IV - Amount Awarded The amount of the award is detailed on the Obligating Document for Award attached to these articles. Following are the budgeted estimates for object classes for this grant (including Federal share plus grantee match): Personnel $0.00 Fringe Benefits $0.00 Travel $0.00 Equipment $278,900.00. Supplies $0.00 Contractual $0.00 Construction $0.00 Other $0.00 Indirect Charges $0.00 Total $278,900.00 Article V - Requests for Advances or Reimbursements Grant payments under the Assistance to Firefighter Grant Program are made on an advance or reimbursable basis for immediate cash needs. When the grantee needs grant funds, the grantee fills out the on-line Request for Advance or Reimbursement. Payments under this grant program are made via direct deposit, therefore before a payment is made, grantees must confirm their on-line Direct Deposit information, print a copy, sign it and mail (with an original signature) the hardcopy to FEMA at the following address: Federal Emergency Management Agency Financial & Acquisition Management Division Grants Management Branch 500 C Street, SW, Room 350 Washington, DC 20472 Attn: Sylvia A. Carroll Article VI - Budget Changes Generally, changes in the budget -line items are permitted, as long as the original program narrative is accomplished. The only exception to this provision is for grants where the Federal share is in excess of $100,000.00. In grants where the Federal share exceeds $100,000.00, the budgeted line items can be changed, but if the cumulative changes exceed ten (10) percent of the total budget, FEMA must approve those changes. Article VII - Financial Reporting The Request for Advance or Reimbursement mentioned above, will also be used for interim financial reporting purposes. At the end of the performance period, or upon completion of the grantee's program narrative, the grantee must complete, on-line, a final financial report that is required to close out the grant. The Financial https://portal.fema.gov/firegrantlnew/fire—admin/awards/spec/award_package.j sp?agreeme... 12/3/2002 Panel Review Exhibit "B" Status Report, is due within 90 days after the end of the performance period. TR # 10 0 01 Article Vlll - Performance Reports The grantee must submit a semi-annual and a final performance report to FEMA. The final performance report should provide a short narrative on what the grantee accomplished with the grant funds and any benefits derived there from. The semi-annual report is due six months after the award date. Article IX - FEMA Officials Program Officer: Brian A. Cowan, Chief of the Grants Program Office, is the Program Officer for this grant program. The Program Officer is responsible for the technical monitoring of the stages of work and technical performance of the activities described in the approved grant application. Grants Assistance Officer: Richard Goodman, Chief of the Grants Management Branch, or Sylvia A. Carroll, Grants Management Specialist, is the Assistance Officer for this grant program. The Assistance Officer is the Federal official responsible for negotiating, administering, and executing all grant business matters. Grants Management Specialist: Alma Christian 770-220-5671 is the Grants Management Specialist for this grant award and shall be contacted for all financial and administrative grant business matters. Article X - Other Terms and Conditions A. Pre -award costs directly applicable to the awarded grant are allowable if approved in writing by the FEMA program official. B. The grantee agrees to maintain their operating expenditures in the funded grant category at a level equal to or greater than the average of their operating expenditures in the two fiscal years preceding the fiscal year in which assistance is awarded. C. The grantee agrees to provide information to the National Fire Incident Reporting System for the period covered by the grant. Article XI - General Provisions The following are hereby incorporated into this agreement by reference: 44 CFR, Emergency Management and Assistance Part 7 Nondiscrimination in Federally -Assisted Programs Part 13 Uniform administrative requirements for grants and cooperative agreements to state and local governments Government -wide Debarment and Suspension (Non -procurement) Part 17 and Government -wide Requirements for Drug -free Workplace (Grants) Part 18 New Restrictions on Lobbying 31 CFR 205.6 Funding Techniques OMB Circular A-122 Cost Principles for Non -Profit Organizations OMB Circular A- Uniform Administrative Requirements for Grants and Agreements With Institutions of Higher 110 Education, Hospitals, and Other NonProfit Organizations Assistance to Firefighters Grant Application and Assurances contained therein, littps://portal.fema.gov/firegrant/ncw/fire_admin/awards/spec/award_package.j sp?agreeme... 12/3/2002 Panel Review Article XII- Audit Requirements Exhibit "B" TR #10001 All grantees must follow the audit requirements of OMB Circular A-133, Audits of States, Local Governments, and Non -Profit Organizations. The main requirement of this OMB Circular is that grantees that expend $300,000.00 or more in Federal funds (from all Federal sources) must have a single audit performed in accordance with the circular. As a condition of receiving funding under this grant program, you must agree to maintain grant files and supporting documentation for three years after the conclusion of the grant. You must also agree to make your grant files, books, and records available for an audit by FEMA, the General Accounting Office (GAO), or their duly authorized representatives to assess the accomplishments of the grant program or to ensure compliance with any requirement of the grant program. https://portal. fema_ gov/firegrant/new/fire_admin/awards/spec/award_package. j sp?agreeme... 12/3/2002 Panel review Exhibit "B" FEDERAL EMERGENCY MANAGEMENT AGENCY TR # 10 0 01 OBLIGATING DOCUMENT FOR AWARD/AMENDMENT 1 a. AGREEMENT NO. 2. AMENDMENT 3, RECIPIENT NO. 4. TYPE OF 5. CONTROL NO, EMW-2002-FG-12522 NO. 59-1039552 ACTION W358161 N AWARD 6. RECIPIENT NAME AND 7. ISSUING FEMA OFFICE AND ADDRESS 8. PAYMENT OFFICE AND ADDRESS ADDRESS FEMA/Financial and Grants Management FEMA/Financial Services Branch Tamarac Fire Rescue Division 500 C Street, S.W., Room 723 7518 NW 88 Ave 500 C Street, S.W., Room 350 Washington DC, 20472 Tamarac Washington DC, 20472 Florida, 33321-2401 Specialist: Alma Christian 1-877-510-6762 9. NAME OF RECIPIENT PHONE NO. 10. NAME OF FEMA PROJECT COORDINATOR PHONE NO. PROJECT OFFICER 954-341-6648 Brian Cowan (202) 646-2821 Diane Phillips 11. EFFECTIVE DATE OF 12. METHOD OF 13. ASSISTANCE ARRANGEMENT 14. PERFORMANCE PERIOD THIS ACTION PAYMENT Cost Sharing From:01-DEC- To:30-NOV-03 01-DEC-02 SF-270 02 Budget Period From:01-OCT- To:30-SEP-03 02 15. DESCRIPTION OF ACTION a. (Indicate funding data for awards or financial changes) PROGRAM CFDA NO. ACCOUNTING DATA PRIOR AMOUNT CURRENT CUMMULATIVE NAME (ARCS CODE) TOTAL AWARDED THIS TOTAL AWARD NON - ACRONYM XXXX-XXX-XXXXXX-XXXXX- AWARD ACTION FEDERAL XXXX-XXXX-X + OR (-) COMMITMENT AFG 83.554 2003-53-6410RA-64000000- $0.00 $195,230.00 $195,230.00 $83,670.00 4101-D TOTALS $0.00 $195,230.00 $195,230.00 $83,670.00 b. To describe changes other than funding data or financial changes, attach schedule and check here. N/A 16 a. FOR NON -DISASTER PROGRAMS: RECIPIENT IS REQUIRED TO SIGN AND RETURN THREE (3) COPIES OF THIS DOCUMENT TO FEMA (See Block 7 for address) Assistance to Firefighters Grant Program recipients are not required to sign and return copies of this document. However, recipients should print and keep a copy of this document for their records. 16b. FOR DISASTER PROGRAMS: RECIPIENT IS NOT REQUIRED TO SIGN This assistance is subject to terms and conditions attached to this award notice or by incorporated reference in program legislation cited above. 17. RECIPIENT SIGNATORY OFFICIAL (Name and Title) DATE N/A N/A 18. FEMA SIGNATORY OFFICIAL (Name and Title) DATE Rick Goodman 30-OCT-02 Cal] BBC�C» https:Hportal.fema.gov/firegrant/new/fire package. j sp?agreeme... 12/3/2002