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HomeMy WebLinkAboutCity of Tamarac Resolution R-2003-013Temp Reso. #10004 Page 1 January 8, 2003 CITY OF TAMARAC, FLORIDA RESOLUTION NO. R-2003 - A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA AUTHORIZING THE CITY MANAGER TO SUBMIT AN APPLICATION TO THE FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS THROUGH THE EMERGENCY MANAGEMENT PREPAREDNESS AND ASSISTANCE TRUST FUND FOR AN EMERGENCY MANAGEMENT COMPETITIVE MATCHING GRANT IN AN AMOUNT NOT TO EXCEED $300,000 PROVIDING FOR A MATCH OF $2,000,000 IN THE FORM OF A HARDENED FIRE STATION AND EMERGENCY GENERATOR AND A TOTAL PROJECT COST OF $2,300,000, FOR AN EMERGENCY OPERATIONS CENTER; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Commission of the City of Tamarac wishes to improve emergency management capabilities within the City in the fundamental areas of response and recovery; and WHEREAS, the City of Tamarac Emergency Preparedness Plan (1997) provides a guideline for the preparation, recovery and mitigation of emergencies and disasters; and WHEREAS, the Emergency Management Preparedness and Assistance Trust Fund, administered by the Florida Department of Community Affairs, provides grant funding under the Emergency Management Competitive Grant Program for local governments to implement projects that will further state and local emergency management objectives; and WHEREAS, the City desires to create an Emergency Operations Center (EOC) within the new Fire Station located on Hiatus Road, and Temp Reso. #10004 Page 2 January 8, 2003 WHEREAS, an EOC will greatly enhance the City's ability to coordinate recovery activities after a disaster; and WHEREAS, the City of Tamarac has many vulnerable residents that would not be in a position to evacuate their homes in the event of a disaster and would require post disaster assistance and support; and WHEREAS, the granting agency requires that the applicant show evidence of a firm commitment to provide matching funds; and WHEREAS, the City has awarded a contract for the construction of the new fire station located on Hiatus Road that will have adequate facilities, equipment, and construction to serve as an EOC; and WHEREAS, the granting agency requires that the applicant show evidence of a delegation of authority to the City Manager to make the application; and WHEREAS, the City Commission of the City of Tamarac is committed to provide the resources needed to maintain and operate the EOC should funds be awarded; and WHEREAS, the City Manager and the Fire Chief recommend filing of the application a copy of which is attached hereto as Exhibit A; and WHEREAS, the City Commission of the City of Tamarac deems it to be in the best interest of the citizens and residents of the City of Tamarac to submit an application to the Florida Department of Community Affairs through the Emergency Management Preparedness and Assistance Trust Fund for an Emergency Management Competitive Grant in an amount up to $300,000, providing for a City match of $2,000,000 in the form of a hardened fire station and emergency generator and a total project cost of $2,300,000 for an EOC. Temp Reso. #10004 Page 3 January 8, 2003 NOW THEREFORE BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA: Section 1: The foregoing "WHEREAS" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this resolution. Section 2: The City Manager is hereby authorized to submit the Emergency Management Competitive Grant, which is made a part hereof as Exhibit A, and request up to $300,000 in grant funds providing for a $2,000,000 match in the form of a hardened fire station and emergency generator and a $2,300,000 total project cost for an EOC. Section 3: All resolutions in conflict herewith are hereby repealed to the extent of such conflict. Section 4: If any clause, section, other part or application of this Resolution is held by any court of competent jurisdiction to be unconstitutional or invalid, in part or in application, it shall not affect the validity of the remaining portion or applications of this Resolution. 1 Temp Reso. #10004 Page 4 January 8, 2003 Section 5: This Resolution shall become effective immediately upon its adoption PASSED, ADOPTED AND APPROVED this 8th day of January, 2003. ATTEST: MARION S ENSON, CMC CITY CLERK I HEREBY CERTIFY that I have approved this RESOLUTION as to form. ITCHELL S. K CITY ATTORl' r► r�, L!M! RECORD OF COMMISSION V TE: MAYOR SCHREIBER DIST 1: V/M. PORTNER DIST 2: COMM. MISHKIN DIST 3: COMM. SULTANOF DIST 4: COMM. ROBERTS ,. 1 TITLE OF PROJECT Tamarac Emergency Operations Center AMOUNT REQUESTED FROM STATE $ 300,000 AMOUNT MATCHING FUNDS COMMITTED $ 2,400,000 CASH $ 30,000 IN -KIND This is an application for a competitive grant under (indicate ONLY one): X 1) Emergency Management Competitive Grant Program, or 2) Municipal Competitive Grant Program The application is submitted for consideration in the following category (select ONLY one): 1) A project that will promote public education on disaster preparedness and recovery issues. 2) A project that will enhance coordination of relief efforts of statewide private sector organizations, including public -private business partnerships. 3) A project that will improve the training and operations capabilities of agencies assigned lead or support responsibilities in the State Comprehensive Emergency Management Plan. X 4) A project that will otherwise further state and local emergency management priorities identified in the Notice of Fund Availability. APPLICANT INFORMATION: Name of Organization: City of Tamarac Address of Organization: 7525 NW $$__Avenue Tamarac, 33321 g � E-mail address: kim tamarac.or Name of Chief Elected Official: Mayor Joe Schrieber Name of Chief Administrative Officer: City Manager Jeffrey L. Miller Name of Applicant Contact: Kimberly Perron Title of Applicant Contact:: Special Projects Coordinator Telephone Number of Applicant Contact: (954) 718-3051 Federal Employee Identification (FEID) Number: 59-1039552 AUTHORIZED SIGNATURE Must comply with 9G-19.008(7), F.A.C., or application will not be scored] : Signature: Title: Citv Manaaer If delegation of authority has to be submitted with this application, it should be attached to this page. City of Tamarac Emergency Operations Center Emergency Management Competitive Grant Application Table of Contents Page Transmittal Letter 1 Title Page 2 Table of Contents 3 Proposed Project Presentation 4 Emergency Management Problem Statement 4 Project Description 5 Alternatives 6 Project Benefits and Justification 6 Consistency with State and Local Plans 7 Budget 13 Matching Funds 14 Personnel Qualifications 15 Tie Breaker Questions 15 Appendices* Appendix A -- ARC Form 4496 Appendix B — Broward County Prioritized LMS List Appendix C — Letters of Support Appendix D — Excerpts from Statutes, Rules and Plans Appendix E -- Tamarac City Commission Resolution for Matching Funds Appendix F — Resumes * Appendices are not attached to original submittal but are available upon request. Page 3 of 15 City of Tamarac Emergency Operations Center Emergency Management Competitive Grant Application PROPOSED PROJECT PRESENTATION Emergency Management Problem Statement The City of Tamarac is located in northwestern Broward County. At just over 56,000 residents, the City is the 10`h largest city in Broward County and the 36th largest municipality in the state. The City's proximity to the coast, large metropolitan areas, air and seaports, major highways, and the Everglades make it vulnerable to a variety of hazards. Potential hazards described in the City's Emergency Preparedness Plan include hurricanes, tropical storms, tornadoes, flooding, Turkey Point Nuclear Power Plant plume exposure, hazardous materials release incidents, Everglades wildfires, and armed violence including civil unrest, terrorism or military conflict. The City is also located in a low-lying area, FEMA Flood Zone AH, which is prone to flooding. Tamarac has been traditionally considered a retirement community. The latest census indicated that 38% of Tamarac's residents are over 65 and many are low-income seniors. Tamarac is also home to nine Assisted Living Facilities (ALF) where many of the County's frail elderly reside. The State Comprehensive Emergency Management Plan (CEMP) states that the elderly population is particularly vulnerable in the event of a disaster. Because Tamarac is not in a coastal high hazard area, it is not a hurricane evacuation zone. Most residents shelter in -place. However, the City is only 10 miles from the shoreline. As seen in other recent hurricanes, flooding and wind damage can extend many miles inland. The City estimates that many thousands of residents will require support and assistance after a major storm. Compounding these issues, many coastal residents will evacuate to shelters located in the northwestern part of the County. These evacuees may also require assistance from the City. During the recent droughts there were several wildfires in the Everglades Conservation Area 2a that came very close to the City. The blaze was successfully extinguished and there was no property damage in the City. Although the flames did not reach any structures within the City, the flames were close enough to the city proper so that the resulting smoke resulted in a significantly high number of emergency response calls for respiratory distress and failure. Had the fires persisted, the City would have been forced to coordinate evacuations. The events of September 111h also had a dramatic affect on the City. The City was called upon to partially activate its EOC and provided assistance and information to many residents that were affected by the attacks. The anthrax incidents that took place in nearby Boca Raton demonstrated the need for increased hazardous material response capabilities and the City has since hired a Hazardous Materials Battalion Chief for the Fire Rescue Department. Tamarac's current EOC is temporarily located in the engineering offices of the Utilities Department. This building was not designed to house an EOC and has very few communications lines or equipment. Set-up of the EOC can take several hours because existing equipment must be disconnected to connect emergency equipment and many items must be moved from storage to the EOC. In the event of a sudden disaster, full activation of the EOC will be greatly delayed. Disasters, both natural and manmade, are generally accompanied by panic, devastation, and a disruption of basic services. Communication and travel patterns are also impacted. The Page 4 of 15 City of Tamarac Emergency Operations Center Emergency Management Competitive Grant Application alarm response in Tamarac is compounded by the age of the population. During activation of the temporary EOC in preparation for Hurricane Irene, the City was flooded with requests for assistance. News of nearby shelters being closed because they had reached capacity was broadcasts over local television stations. Many residents still had vivid memories of the events of Hurricane Andrew, which generated additional fear and uncertainty. Because the City's temporary EOC is so time consuming to set-up, staff was faced with dealing with resident's concerns and needs while working to physically move the equipment required to activate the EOC. Activation was delayed to provide immediate assistance to residents. The EOC does not have enough personnel supplies, such as water, food, and bedding, to adequately support response and recovery that extends beyond a few hours. There is also no emergency power beyond a few, small gas -powered generators. Additionally, the building is not hardened, it is prone to flooding and it many not withstand the impact of a severe storm. Threats to the health and safety of Tamarac's residents come in many forms. The City is also challenged with a large proportion of elderly and frail elderly residents that will require additional assistance before, during and after a disaster. A permanent EOC that is fully equipped with the necessary communications equipment, emergency power, and supplies is necessary to ensure that the City can meet its obligations to safeguard the life and property of its citizens. Project Description The City's Emergency Preparedness Plan directs the City to activate the EOC in the event of a major disaster. In order to maintain continuity of government operations, the new EOC will be outfitted with the state-of-the-art equipment, supplies, and emergency power that are necessary to coordinate preparedness, response and recovery operations. The EOC will be located in the City's new fire station located on the west end of the City. The new station will be hardened, outfitted with impact resistant windows, and built to exceed the American Red Cross construction standards for shelters. The completed ARC Form 4496 is referenced in Appendix A and is available upon request. The station will be located in the Development Services Complex, which includes the Utilities, Public Works and Building Departments. This is an ideal location for the EOC because of its proximity to many of the departments that are vital to emergency preparedness, response and recovery. The EOC will be'/, mile from the Sawgrass Expressway and Commercial Boulevard, which are major thoroughfares in the County. The EOC will also be located close to McNab Park and the Tamarac Community Center, which have been identified as distribution points for supplies in the aftermath of a disaster per the Broward County Local Mitigation Strategy (LMS). The EOC will include multiple, redundant communication systems and a new weather tracking system. The building will also include sleeping facilities, bathrooms, a large kitchen, and other amenities to support the personnel staffing the EOC. The EOC will have emergency backup power via a 400 KW generator. The generator will be fueled by diesel oil stored in a vaulted storage tank. There will be sufficient fuel maintained in the storage tank to provide a minimum of 72 hours of continuous generator operation. While not in use as an EOC, the facility will be used by Fire Rescue personnel to conduct training and emergency management drills. All of the equipment and supplies for the EOC will be stored in the facility to ensure ease and expediency of set-up. Page 5 of 15 City of Tamarac Emergency Operations Center Emergency Management Competitive Grant Application Alternatives The City examined several alternatives to the installation of a new EOC at the new fire station. One alternative was to establish an EOC in main conference room of the City Hall. The City Hall is already equipped with emergency power, however new communications lines and equipment would need to be installed. The City Hall has the disadvantage of not being a hardened building. It also has a long, glass atrium that would make it unsuitable for hurricanes or other severe storm situations. The City gave careful consideration to leaving the EOC in its current location at the Utilities Building. New communications lines could be retrofitted into the building and the building could be hardened to withstand high winds. The cost to retrofit the existing building was $175/square foot, which was much higher than incorporating the EOC into the new fire station. The Utilities Building is also a ground floor only building that is still susceptible to flooding. The EOC could have also been retrofitted into the second floor of the Public Works building, however that building would also need to be hardened. After carefully investigating the available options, the City determined that the best and least expensive alternative was to incorporate the EOC into the new fire station. Fire Rescue personnel serve as the first responders in the event of a disaster and coordination of the City's 300 CERT members will be accomplished from this facility. Furthermore, locating the facility at the Development Services compound provides essential staff with access to an immediate staging area, fuel, the stormwater telemetry system and access to the City's main transportation corridors. Project Benefits and Justification This project furthers the emergency management priority objectives of implementation of a local hazard mitigation strategy and improving emergency management capabilities to ensure continuity of government plans. This project has been ranked on the Broward County LMS Prioritized List (#03.0027) as referenced in Appendix B, a copy of which is available upon request. The EOC will help ensure that the City's leaders will be in a secure location and will be able to coordinate efforts from a central location. Decision -making can take place as needed so that the City's constitutional responsibilities will not be compromised. The Tamarac EOC is a long-term project. The building life is projected to be 30+ years and the generator will be functional for 20+ years. The primary benefit of the new EOC is the ability for the City to maintain continuity of government operations by protecting emergency management personnel and equipment and allowing,them to operate in the most efficient and effective way possible. The EOC will increase efficiency because the supplies and equipment will already be in place, minimizing set-up time and allowing prompt implementation of preparation and response plans. The location of the EOC also improves effectiveness because it will be in close proximity to the major department involved in emergency management. Response and recovery will be improved because the City will be able to make informed decisions and be able to make the best use of available resources by virtue of the central command structure. Broward County has an EOC, as do many of the larger municipalities in the area. By operating its own EOC, Tamarac will lessen the burden on the County EOC to coordinate activities in Tamarac. The Tamarac EOC will also be able to provide valuable data and Page 6 of 15 City of Tamarac Emergency Operations Center Emergency Management Competitive Grant Application information updates to the County EOC. The City's population is approximately 56,000 but is expected to reach 65,000 in a few years. The Tamarac residents will be the primary beneficiaries of the new EOC, however the City also has mutual aid agreements with all of the neighboring municipalities and will be supporting the needs of coastal evacuees in the event of a hurricane. Another benefit of the EOC is the opportunity to train and coordinate community volunteer efforts through the Citizen Emergency Response Team (CERT). CERT members will participate in emergency drills and gain valuable practice in emergency operations. In the event of a disaster, the CERT will be activated and their ability to aid the Fire Rescue Department as trained first responders will be invaluable. The City has also formed a Tamarac Citizen Corp Council (TCCC), as recommended by the President of the United States. The TCCC's primary mission is preparedness, but it will also be active in recovery operations. The TCCC is made up of local representatives from business, schools, health care organizations, law enforcement, fire rescue, places of worship, and other community organizations. This group will also become familiar with the EOC and members will become points of community contact when preparing for a disaster and during recovery. The new EOC has received community support as referenced in Appendix C, copies of the letters are available upon request. The Presidents Council of the City of Tamarac, which is a consortium of the presidents of 72 local homeowners associations, issued a letter of support saying, "The proposed Emergency Operations Center is a vital component of the City's Emergency Preparedness Plan and will serve the needs of many residents who will be unable to evacuate their homes in an emergency situation." University Hospital, one of the largest hospitals in the North Broward Hospital District and located in Tamarac, is firmly behind the project as the American Red Cross, who have both submitted strong letters of support. The expected outcome of this project is an improvement in the City's ability to prepare for, respond to, and recover from a disaster. This can be measured by the decreased set-up time in which the EOC can become fully functional. It can be demonstrated by an improvement in the communications ability within the organization and with the County EOC, local CERT members and members of the TCCC. The EOC will be able to be self-sufficient for at least 72 hours with enough power and supplies for the City's leadership. The building will also be able to withstand a strong hurricane, which the previous location was not designed to do. These factors combine to ensure that the City will be able to meet the needs of its residents, particularly the elderly residents who may need direct assistance in recovering from a disaster. Consistency with State and Local Plans This project will fulfill requirements set forth in the City's Emergency Management Preparedness Plan, as well as supporting needs identified by Florida statutes and plans and Broward County plans. State Comprehensive Emergency Management Plan Per Florida Statute 252.38, the City is responsible for "safeguarding the life and property of its citizens." In order to ensure the City's ability to maintain continuity of government operations to safeguard life and property, the City is building a new EOC housed in a new, hardened fire station. The State's Comprehensive Emergency Management Plan (CEMP) describes the importance of continuity of government operations. The CEMP defines continuity Page 7 of 15 City of Tamarac Emergency Operations Center Emergency Management Competitive Grant Application of government operations as the preservation, maintenance, or reconstitution of the civil government's ability to carry out its constitutional responsibilities. Tamarac's EOC will allow the City to continue with government operations and will also be a command post to coordinate the operations activities of important City departments such as Fire Rescue, Public Works, and Utilities. The following excerpts from the Florida CEMP show the City Of Tamarac's EOC Project's applicability to the statewide plan. Section I.A. Purpose states: The Florida Comprehensive Emergency Management Plan establishes a framework for an effective system of comprehensive emergency management, the purpose of which is to: 1. Reduce the vulnerability of people and communities of this State to loss of life, injury, or damage and loss of property resulting from natural, technological, criminal or hostile acts against the State; 2. Prepare for prompt and efficient response and recovery activities to protect lives and property affected by emergencies; 3. Respond to emergencies using all State and local systems, plans and resources as necessary, 4. Recover from emergencies by providing for the rapid and orderly implementation of restoration and rehabilitation programs for persons and property affected by emergencies; and 5. Assist in anticipation, recognition, appraisal, prevention, and the mitigation of emergencies that may be caused or aggravated by inadequate planning for, and regulation of, public and private facilities and land use. The proposed project is consistent with each of these objectives in that it will provide a safe, secure environment from which to implement them. Gathering key decision makers in one area ensures clear, coordinated, rapid, appropriate response before the event. A facility that will survive the disaster intact will allow for the continuation of these activities during and post event. Section ll. Situation states; C. Planning Assumptions 1. A disaster may occur with little or no warning. 2. Achieving and maintaining effective citizen and community preparedness reduces the immediate demands on response organizations. This level of preparedness requires continual public awareness and education programs to ensure citizens will take appropriate advance actions to reduce their vulnerability especially during the initial days (72 hours) after disaster impact. Page 8 of 15 City of Tamarac Emergency Operations Center Emergency Management Competitive Grant Application 3. Local governments will utilize available resources before requesting State assistance. 4. Local emergency management agencies will initiate actions toward saving lives and protecting property while working to maintain direction and control through their emergency operation centers. The proposed project is consistent with these planning assumptions in that it will provide an environment that will allow for immediate, effective efficient preplanning at the local level which will help to alleviate the need for state assistance. Moreover, the facility will provide a location for centralized training of the City's CERT team consisting of 300 local volunteers as well as other community groups such as the TCCC. Section IV. Method Of Operations states; A. General -The State of Florida utilizes a "closest appropriate responder" concept (could be a county, the State, or nationally available resources) when responding to any threat, event, or disaster. In most situations, the counties will be the first and primary responders, and will be required to exceed their abilities or deplete their resources prior to requesting State assistance. Under certain circumstances such as terrorist threats, wildland fires, public health emergencies, or mass migration events, state or federal agencies may have the primary jurisdiction for the overall response effort. However, local resources will likely provide the first response for all incidents impacting their jurisdictions. The proposed project furthers the above referenced method of operations by enabling the City to fulfill it role as the closest appropriate responder. 81. Coordination, Direction and Control - County Level a. In the event of an emergency/disaster situation, the impacted counties will coordinate the emergency response effort within their political jurisdictions (county and municipalities). The proposed project furthers this objective by ensuring continuity of communication between the City and the County. Section Vl. Continuity of Government states; Continuity of Government is an essential function of emergency management and is vital during an emergency/disaster situation. Continuity of Government is defined as the preservation, maintenance, or reconstitution of the civil government's ability carry out its constitutional responsibilities. Florida Statutes, Chapter 252.38, defines municipalities as political subdivisions and stipulates, "Safeguarding the life and property of It's citizens is an innate responsibility of the governing body of each political subdivision of the state." The objective of constructing an EOC is to provide continuity of government thereby allowing the City to carry out its responsibilities. Page 9 of 15 City of Tamarac Emergency Operations Center Emergency Management Competitive Grant Application Emergency Support Functions The purpose of ESF #2 Communications is to assure provisions for communications support to State, County, and local response efforts before, during, and after an emergency or disaster situation. An EOC provides a means for continuous coordinated communication between key decision makers, staff and residents at the municipal level and between the municipality and the county on the local level. The purpose of ESF #3 Public Works and Engineering is to provide, in a coordinated manner, the resources (human, technical, equipment, facility, materials and supplies) obtainable of or by, Emergency Support Function-3 agencies to support emergency public works and engineering needs (local, State, Federal units of government, and voluntary organizations) during an emergency or a disaster. The proposed project sites the EOC at the Public Works/Utilities compound making both human and physical resources readily available. Moreover, the proposed location provides immediate access to the City's new telemetry system, which will control the operation of stormwater pump stations and floodgates. The primary function of ESF# 5 is to facilitate incident action planning that will set priorities, develop approaches, and devise solutions for future response operations. An EOC will enhance the City's planning efforts by providing a secure central facility from which collect, process, and disseminate information to be used in the response and recovery phases of a disaster. Broward Comprehensive Emergency Operations Plan The following excerpts illustrate the proposed projects consistency with the County plan. Section 4.8 Other Operational Centers states; In support of direction, control, and coordination activities other operational centers may be constituted to assist in managing the many different activities associated with emergency support function operations. The Tamarac EOC will provide additional support to the County system by enabling key decision makers to quickly and accurately assess the emergency, take action locally as appropriate and render mutual aid as needed. Section 4.9 Municipal EmergencV Operations Centers states; Each municipality may activate an emergency operations center or a command post, from which all municipal emergency response efforts and activities will be coordinated. To ensure coordination of resources and requests for assistance, Page 10 of 15 City of Tamarac Emergency Operations Center Emergency Management Competitive Grant Application direct communications will be established between the CEOC and Municipal EOCs/Command Posts. The proposed project is consistent with the County plan objective to pursue a bottom up approach to emergency management through the establishment of municipal EOC's to act as a point of contact for coordinating community needs on a Countywide basis. Ranking this project on the Local Mitigation Strategy Prioritized List as referenced in Appendix B evidences further support for the project on a local County level. This LMS Task Force is charged with the development of the County's overall Mitigation Plan and with evaluating all proposed projects relative to the County Plan and selecting projects for placement on the Local Mitigation Strategy List. Tamarac Emergency Preparedness Plan In 1997 the City completed and adopted the Tamarac Emergency Preparedness Plan (TEPP) in accordance with the mandates and obligations outlined in Chapter 252 of the Florida Statutes. Legislative Authority The legislative authority and obligations of the City relative to emergency management can be found in the following: Florida Statutes Chapter 252.38 which defines municipalities as political subdivisions and stipulates, "Safeguarding the life and property of its citizens is an innate responsibility of the governing body of each political subdivision of the state. " Florida Statutes Chapter 252.38 2 states that municipalities are authorized and encouraged to create municipal emergency management programs. Municipal emergency management programs shall coordinate their activities with those of the county emergency management agency. The TEPP echoes each of the preceding approaches and recognizes it as the primary responsibility of the municipality " provide continuity of government, direction, and control of emergency operations." The City's plan calls for Tamarac to provide for the needs of its residents while coordinating efforts with Emergency Preparedness staff at the County level and further recognizes that the County will in turn coordinate with the State. Section IV 8 Vulnerability Analysis acknowledges the special needs of the community in stating; "Tamarac a City with an elderly population, could experience the loss of life and property in catastrophic proportions ... fifty percent of the City's total population are 65 years of age and over. In order to ensure that the special needs of the population are met, and Emergency Preparedness activities are well coordinated, the Plan provides for the establishment of Section Emergency Coordinators in each of the City's 72 Homeowner Associations and tasks each of the City's Homeowner Association presidents with designating a Section Emergency Coordinator, whose function shall be "to work closely with the Tamarac Page 11 of 15 City of Tamarac Emergency Operations Center Emergency Management Competitive Grant Application Emergency Coordinator, be prepared to relay warning signals to residents within their section, and to be a liaison officer between City Hall and their various sections. " As a means to facilitate this process, the plan provides for the establishment of the Tamarac EOC, to serve as a location for emergency coordinators to report to and receive information from. Section VI (E) 3 Preparedness states; The EOC shall be opened at any time the City Manager or the disaster coordinator declares a local emergency (when more than one City department is affected) or a region wide emergency is declared. Realizing that City residents are particularly vulnerable, the City has established a strategy to ensure that communications are consistent and directed to key individuals within each community who will help to coordinate disaster activities. The proposed project is supported by the Municipal Plan, which provides for the establishment of an EOC as the central coordinating site. Moreover, an EOC that can withstand a disaster, where key decision makers can confer and from which communication can be issued to the community liaisons, will ensure that Tamarac's strategy to relay early warning signs and maintain contact with its population will be realized. Moreover, by operating from a centralized, secure facility the City will be able to gather information from the population in order to respond and relay status reports to the County's EOC. State and local statutes, rules, and plans are referenced in Appendix D, copies of which are available upon request. Page 12 of 15 City of Tamarac Emergency Operations Center Emergency Management Competitive Grant Application Project Justification and Budget Detail Date: January 17, 2003 Proposed Budget Cash Match In -kind Total EMPA Total EXPENDITURE CATEGORIES Services Grantee Award Project A Match Cost Cost B A+B=C D C+D=E 1. SALARY AND BENEFITS 2. OTHER PERSONAL / CONTRACTUAL SERVICES 3. ADMINISTRATIVE EXPENSES $30,000 $ 30,000 4. EXPENSES 5. OPERATING CAPITAL $ 300,000 $ 300,000 OUTLAY 6. FIXED CAPITAL OUTLAY $2,400,000 $2,400,000 $2,400,000 TOTAL EXPENDITURES $2,400,000 $30,000 $2,430,000 $ 300,000 $2,730,000 PERCENTAGES A% B% C% D% E% 88% 1% 89% 11% 100% NARRATIVE EXPLANATION AND JUSTIFICATION OF LINE ITEMS: Administrative Expenses The City will provide all the necessary administrative expenses to purchase and install the equipment as an in -kind match. Note: Use as many specific line item entries as are needed to thoroughly explain anticipated costs. Page 13 of 15 City of Tamarac Emergency Operations Center Emergency Management Competitive Grant Application Operating Capital Outlay_ Operating Capital includes the line items identified below. The miscellaneous category includes such items as food, water, linens, hygiene items, and other small cost items. Item Quantit Cost/Item Total Cost Emergency Generator 1 $ 180,000.00 $ 180,000.00 Weather Station 1 $ 5,000.00 $ 5,000.00 Computers 4 $ 2,000.00 $ 8,000.00 Laptops 4 $ 3,000.00 $ 12,000.00 Printers 2 $ 1,500.00 $ 3,000.00 Network telephones 14 $ 500.00 $ 7,000.00 Satellite Telephones 2 $ 3,000.00 $ 6,000.00 UHF Base Station 1 $ 5,000.00 $ 5,000.00 Telescoping Radio Antenna 1 $ 13,700.00 $ 13,700.00 800Mhz Base Station 1 $ 12,300.00 $ 12,300.00 Amateur Radio 2 $ 600.00 $ 1,200.00 Volunteer Radios 80 $ 75.00 $ 6,000.00 Televisions 4 $ 300.00 $ 1,200.00 VCRs 2 $ 200.00 $ 400.00 Digital Video Recorder 1 $ 600.00 $ 600.00 Microphone/Sound Machine 2 $ 300.00 $ 600.00 PC Projectors 2 $ 2,000.00 $ 4,000.00 Dry Erase Boards 8 $ 400.00 $ 3,200.00 Copier/Scanner/Fax 1 $ 4,800.00 $ 4,800.00 Tables 12 $ 1,000.00 $ 12,000.00 Chairs 35 $ 200.00 $ 7,000.00 Cots 10 $ 200.00 1 $ 2,000.00 Miscellaneous 1 $ 5,000.00 Is 5,000.00 TOTAL 1 $ 300,000.00 Fixed Capital Outlay The cost of the new fire station, including hardening the building, is $2,400,000. Matching Funds The Tamarac City Commission has approved and adopted a resolution to provide the necessary match for this project, which includes $2,400,000 of capital outlay in the hardened fire station and $30,000 in in -kind services to acquire and install the equipment. This accounts for 89% of the total project costs. The City's emergency preparedness capabilities hinge on its ability to ensure that the EOC will can withstand severe weather events and other such disasters. The City's resolution is referenced in Appendix E, copies of which are available upon request. Page 14 of 15 City of Tamarac Emergency Operations Center Emergency Management Competitive Grant Application Personnel Qualifications The City of Tamarac has established a facilities task force. Spearheaded by the City Manager, this task force has lead responsibility in the organization for implementing this project. The individuals involved in the project will include: Jeff Miller, City Manager, has overall responsibility for implementation of the City's Emergency Preparedness Plan. He has been employed by the City of Tamarac since 1994 serving as Director of Community Development prior to being appointed City Manager in September 1999. During his tenure with the City he has overseen implementation of countless City Projects, Mr. Miller has served on the Broward County Mitigation Task Force. He has the full authority of the City Commission in implementation of the project described in this application and will be reporting back to them regularly as to its progress Ray Gagnon, Director of Utilities has been employed by the City since June 2000, holds a Master of Business Administration from the University of Central Florida and a Bachelor of Science Degree in Environmental Engineering from Penn State. Mr. Gagnon is also a licensed Professional Engineer with the State of Florida. Prior to joining Tamarac, he was Utilities Services Director for another municipality, Vice President of Operations at Southern State Utilities of Apoka, Florida, and Manager of Water and Pollution Control and Supervising Engineer for the City of New Smyrna. Jim Budzinski, Chief of Tamarac Fire Rescue Department since 1991, has been employed by Tamarac since 1979. Chief Budzinski serves as the City's Emergency Manager. Under the direction of Chief Budzinski, Tamarac was the first non -coastal community in Broward County to implement the Community Emergency Response Team program as well as the Business Emergency Preparedness Network. He has represented the City on the Broward County Emergency Coordinating Council and the Local Mitigation Strategy Task Force. He is a member of the Florida Fire Chief's Association, National Fire Protection Association, International Association of Fire Chiefs, and the Florida Emergency Preparedness Association and served as President of the Fire Chief's Association of Broward County from 1998 to 2002. Resumes of the project leaders are referenced in Appendix F, copies of which are available upon request. Tiebreaker Questions Tiebreaker 1: Has the Applicant's jurisdiction been impacted by an environmental clean- up initiative? If so, describe the initiative and its impact on the Applicant. No Tiebreaker 2: Is the Applicant located in a Front Porch Community? If so, please describe the location. No Page 15 of 15 City of Tamarac r "� 1006-�` "Committed to Excellence... Always" Jeffrey L. Miller City Manager January 17, 2003 Debbie Wonsch EMPATF Program Department of Community Affairs Division of Emergency Management 2555 Shumard Oak Boulevard Tallahassee, FL 32399-2100 Dear Ms. Wonsch, Enclosed please find our 2003-2004 Emergency Management Preparedness and Assistance Competitive Grant application for an Emergency Operations Center (EOC). In order to meet the City's obligations to protect the health, safety, and property of its residents, the City will be installing a new state-of-the-art EOC to be strategically located in the City's new fire station. The new EOC will allow the City to greatly improve its emergency management preparation, response, and recovery operations. The total cost of the new project is $2,730,000. The City respectfully requests $300,000 in grant funding to offset the costs of the emergency generator, communications equipment, and supplies. The new EOC furthers state and local emergency management objectives by ensuring continuity of government operations as well as implementing a project identified in Broward County's Local Mitigation Strategy Prioritized Project List. Only those entities identified in the application are involved with the proposed project. This application is made without collusion with any other entity submitting an application. The application is, in all respects, fair and in good faith, without fraud or collusion. As City Manager, I have full authority to bind the organization and all other involved parties. If you have any questions or require more information, please contact me or our Special Projects Coordinator, Kimberly Perron, at (954) 718-3051. We thank you for considering this application. Sincerely, Jef reY L. Miller City Manager Enclosure (1 original + 5 copies) 7525 N.W. 88th Avenue ■ Tamarac, Florida 33321-2401 ■ (954) 724-1230 ■ Fax (954) 724-2454 ■ www.tamarac.org Equal Opportunity Employer