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HomeMy WebLinkAboutCity of Tamarac Resolution R-2003-227Temp. Reso. #10253 September 19, 2003 1 CITY OF TAMARAC, FLORIDA RESOLUTION NO. R-2003-,L.7 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA, AUTHORIZING THE APPROPRIATE CITY OFFICIALS TO APPROVE THE PURCHASE OF WATER METERS FROM NEPTUNE TECHNOLOGY GROUP, INC., VIA THEIR LOCAL DISTRIBUTOR SUNSTATE METER & SUPPLY, INC., UTILIZING THE CITY OF POMPANO BEACH BID NUMBER H-14-00, ENTITLED "WATER METERS" FOR A MAXIMUM ANNUAL COST NOT TO EXCEED $110,000.00 FOR THE PURPOSE OF REPLACING AND INSTALLING NEW WATER METERS; APPROVING FUNDING FROM THE APPROPRIATE UTILITIES OPERATIONAL ACCOUNT; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABLIITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Utilities Department is engaged in an aggressive water meter replacement program throughout the water distribution system; and WHEREAS, the American Water Works Association has established water meter exchange periods to ensure inaccurate meters are replaced; and WHEREAS, meter replacements and new meter installations will recover water revenues required to maintain the City's water and wastewater operation; and Temp. Reso. #10253 September 19, 2003 2 WHEREAS, the City Commission has appropriated funding to address meter replacement, new meter installation, and meter relocations throughout the water distribution system; and WHEREAS, City Code Section 6-155 allows the Purchasing Officer the authority to purchase supplies, materials and equipment subject to contracts with other governmental agencies; and WHEREAS, the City of Pompano Beach awarded Bid Number H-14-00 for the purchase of water meters to Schlumberger Resource Management Services, Inc., from February 22, 2000 through February 21, 2001 (a copy of which is attached hereto as "Exhibit A"); and WHEREAS, Schlumberger Resource Management Services, Inc., has changed its corporate name to Neptune Technology Group, Inc. (a copy of which is attached hereto as "Exhibit B"); and WHEREAS, the City of Pompano Beach has exercised its third one year extension of Bid Number H-14-00 for the purchase of water meters from Neptune 1 Temp. Reso. #10253 September 19, 2003 3 Technology Group, Inc., from February 22, 2003 through February 21, 2004 (a copy of which is attached hereto as "Exhibit "C); and WHEREAS, Neptune Technology Group, Inc., has agreed to offer an extension of Pompano Beach Bid Number H-14-00 to the City of Tamarac via their local distributor, Sunstate Meter & Supply, Inc. (a copy of which is attached hereto as "Exhibit D"); and WHEREAS, the Director of Utilities and Purchasing/Contracts Manager recommend that the City of Pompano Beach Bid Number H-14-00 be utilized for the purchase of water meters for an amount not to exceed $110,000.00 annually; and WHEREAS, the City Commission of the City of Tamarac, Florida deems it to be in the best interest of the citizens and residents of the City of Tamarac to approve the annual purchase of Neptune Water Meters from Neptune Technology Group, Inc., via their local distributor, Sunstate Meter & Supply, Inc., utilizing the City of Pompano Beach Bid Number H-14-00. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA, THAT: 1 SECTION 1: Temp. Reso. #10253 September 19, 2003 4 The foregoing "WHEREAS" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this resolution. SECTION 2: The appropriate City officials are hereby authorized to purchase water meters from Neptune Technology Group, Inc., via their local distributor, Sunstate Meter & Supply, Inc., utilizing the City of Pompano Beach Bid Number H-14- M SECTION 3: One hundred ten thousand dollars ($110,000.00) is approved to be funded from the appropriate Utilities Operational account. SECTION 4: All Resolutions or parts of Resolutions in conflict herewith are hereby repealed to the extent of such conflict. SECTION 5: If any clause, section, other part or application of this Resolution is held by any court of competent jurisdiction to be unconstitutional or invalid, in part or application, it shall not affect the validity of the remaining portions or applications of this Resolution. 1 1 1 1 11 Temp. Reso. #10253 September 19, 2003 5 SECTION 6: This Resolution shall become effective immediately upon its passage and adoption. PASSED, ADOPTED AND APPROVED this 8th day of October, 2003. ATTEST: MARIO SWENSON, CMC CITY CLERK I HEREBY CERTIFY that I have approved this RESOLUTION as to form. MITCHELL S. KRAFj CITY ATTORNE JOE SCHREIBER MAYOR RECORD OF COMMISSION VOTE: MAYOR SCHREIBER {' DIST 1: COMM. PORTNER DIST 2: COMM. FLANSBAUM-TALABISCO"/ _ DIST 3: COMM. SULTANOF DIST 4: V/M ROBERTS GENERAL SERVICES DEPARTMENT P,,rcha.,n& Dtvi. )n 119` NE I A,.nuc pQ L)�'Cr 1 k0 Pamr,no &Ach. FL 3h61 City of Pompano Beach, Florida February 23.2000 L.h1. Russo, Controller Schlumberger Resource Management Services. Inc. 1600 Alabama H,,vy. 229 South Tallassee, Alabama 36078 Via FaX to (334) 283-7299 Dear Mr. Russo. Phonc• (954) i:o + FAX: (954) r=c =.c_ TheCit}- Commission, at their February 22 meeting- agenda item 8, approved award of an open-end contract at the unit prices bid to your company for the follo,%ino: Bid H-14-00, Water Meters The contract period shall be one year, through February 21, 2001. The Cite xVill place orders for water meters. as needed. at the unit prices bid, throughout the contract period- The specifications. terms and conditions of the Bid shall remain firm for the initial contract period, and any reneNN al period. Contract renewal may be made as per the terms contained in the bid document. Please call me if you have any questions at (954) 786-4098. Thank you for your cooperation in this matter. Very trul%. vOurs. f;ecta Hardin. CPPB Purchasin-C Supers isor PC: Terr) Gullett. Client services %tanager- Schlumberver Mark Eddinmon. Water Distribution SuperVisor file C, T"?, I S -Hi -:t A-! Si2',! Meeting Date: February 22, 2000 Agenda Item REQUESTED COMMISSION ACTION: X Consent Ordinance Resolution Consideration Workshop SHORT TITLE Approval to award Bid H-14-00 "Water Meters` to sole bidder, Schlumber er Resources OR MOTION: M mt Services Inc for an annual contract and a rove the standardization of Neptune brand Water meters for the Utilities Department. Summary of Purpose and Why: Bid H-14-00 was issued to provide an annual contract for the supply of water meters for use within the City. As in previous years, the Schlumberger Neptune brand is the only meter to meet specifications. The Commission has approved previous bids on a "singlelsole brand" basis without the standardization request. Staff requests, at this time, approving the standardization of Neptune meters as the sole meter to be used in the City's water supply system. With the exception of meter parts contained in Group 6, Central Stores inventories all meters. Usage is based on inventory history and the estimated amount of the award (including strainers) is $206.048.00, This may increase or decrease depending upon the needs of the City. City Commission approval of the contract award with four (4)-1 year renewal options and standardization of Neptune brand Water meters is requested. QUESTIONS TO BE ANSWERED BY ORIGINATING DEPARTMENT: (1) Origin of request for this action: staff Ext. X409SIX4061 (2) Primary staff contact: Emie Sie risUWilliam Flaherty (3) Expiration of contract, if applicable: (4) Fiscal impact & source of funding Fundin a is available from the Central Stores Asset Inventory account #501-0000-141.05-00 and budgeted funds in a ro riate Utilities Department accounts. DEPARTMENTAL COORDINATION General Services Finance Budget DATE s- n0 _ Advisory Board Planning and Growth Management _ Director X_ Public Works Administrator X City Manager ACTION TAKEN BY COMMISSION: DEPARTMENTAL DEPARTMENT LHEA TURE RECOMMENDATION Ot!!� - -- ER Ordinance Resolution 1st Reading 1st Reading 2nd Reading Consideration Workshoo Results: Results. MEMORANDUM Purchasing #00-085 February 8, 2000 To From: Subiect: Ernie Siegrist, General Services Director Leeta Hardin, CPPB, Purchasing Supervisor Award Bid 1-1-14-00, Water Meters Contract Nee ack ound Bid H-14-00 was issued to establish an annual, open-end contract for the purchase of water meters, delivered, as needed for inventory in the Central Stores Warehouse and for direct purchase by the Utilities Department. The specifications for this bid were generated from information furnished by the Utilities Department. A single bid was submitted by Schlumberger Resource Management Services, Inc., the City's current vendor for water meters. In anticipation of a contract award and possible standardization on the Neptune meter manufactured by Schlumberger, Purchasing met with a representative from Schlumberger to discuss the proposal they had submitted to the City. As a result of this meeting, Schlumberger agreed to reduce the price of 5/8" x 3/4" disc meters, which are the main item ordered by the City, from $24.50 as bid, to $24.25 each. The vendor also offers a trade-in credit for used 5/8" x 3/4" and 1" disc meters. Although the scrap price has declined from the price bid three ygars ago, the vendor is willing to renegotiate this trade-in credit at the time of contract renewal if the general market price for scrap increases. The City also reserves the option to sell our scrap on the open market rather than using it as a trade-in toward new meters. Attached you will find copies of the bid tabulation, bid mailing list, and bid solicitation document. Bid award is recommended to the sole bidder, Schlumberger Resource Management Services, Inc. Bidders List The Bidders List was created by using companies suggested by the requesting department, companies which have responded to prior bids, companies which have requested their names be placed on the Bid List, and companies from appropriate listings in other source books. Number of bid packages issued 23 Number of complete bids received 1 j.,'umber of incomplete/nonresponsive,late bids received 0 Number of "no bid" responses submitted in response to bid package 16 Number of companies who received bid packages but did not respond 6 Purchasing #00-085 Page 2 . February 8, 2000 Advertisin The Bid was advertised in the Sun Sentinel, and notices were also sent to BidNet Processing Center, Florida Bid Reporting Service, FAU Small Business Development Center, Florida Regional Minority Purchasing Council, Latin Chamber of Commerce, Metro Broward Economic Development Corp., Minority Builders Coalition, Urban League of Broward, Info Bid, and the Clipping Bureau of Florida. Bid notices are also posted on the City's web page. Fundin The total annual value of this contract, based on the unit prices bid and the estimated quantity of various types of water meters to be purchased, is $206,048.00, Purchases will be made, as needed, from the Central Stores Asset Inventory account 501-0000-141.05-00, and budgeted funds in the appropriate Utilities Department account. Award Recommendation It is recommended that a one-year contract award be made to the single bidder, Schlumberger Resource Management Services, Inc., at the unit prices bid. The contract period will be one (1) year, commencing upon award by the Commission. The contract may be renewed for four (4) additional one-year periods, subject to the terms and conditions contained in the bid specifications. /lh enclosures PC: file GENERAL SERVICES DEPARTMENT MEMORANDUM Memo #00-086 DATE: February 14, 2000 TO: C. William Hargett, Jr., City Manager FROM: Ernie A Siegrist, General Services Director SUBJECT: Water Meter Standardization Request RESPONSIBILITY: Resolution 96-62, passed by the City Commission April 9, 1996, revised certain sections of Chapter 32, Code of Ordinances pertaining to procurement policies as well as adding Section 32.45 "Standardization". This section delegates responsibility to the General Services Director for standardizing types of commodities used by City agencies. BACKGROUND: This department, in conjunction with the Utilities Department, has conducted a wide-ranging study of suitable water meters for use in the City as well as the emerging technology of remote reading (touch -read) meters. The research also developed pricing offered other communities currently holding contracts for same brand water meters. The City Commission has historically been presented agenda items time and again requesting the award afwatBids have been issued meter contracts to a andlmailed to all known water r (Schlumberger) mettertmanufacturers and uest for standardization. none meet the specifications or needs of the City. Recent technological changes in the industry have also introduced remote meter reading capability to water meters. These units have been tested in our local system with a high rate of success. The City has also within the past year issued a bid to determine the availability of remote reading units. The bid determined that there are two systems in use, Schlumberger (touch) and pulse system used by Sensus. Only one vendor, Schlumberger, offered a programmable reading unit; programmable being a "must include" part of the specification developed by the City. RESEARCH: 1. Pricing: The Cities of Hollywood and Deerfield Beach currently have contracts with Schlumberger for similar size meters. Pricing in these communities is up to 10% higher for the 518" size meter and comparable higher pricing for other size meters. (The 5/8" is the most commonly used meter for residential installations). It is anticipated that the negotiated bid price per meter will remain constant for the initial period of the contract as well as optional renewal periods. 2, Current Meters in Ground: As of February 9, 2000, the City has 18,061 water meters of various sizes installed throughout the City. 16,354 (90.5%) are Schlumberger Neptune brand. Other meters include Badger brand; meters that are old enough that repair parts are no longer made for the unit. When these fail, the meter is replaced with a new Neptune brand. 3. Repair Part Support Inventory: Water Distribution Division keeps approximately a $32,000.00 inventory of meter parts. Since moving towards the Neptune brand, this expenditure has decreased. Previous meter brands used by the City (with some still in service) require more parts to replace per unit than the Neptune does. The Neptune's simplistic, but effective & durable design allows spare parts inventory values to decrease. Adding other brands on an active basis will only increase initial I( costs. I 4. Converting System to Remote Reading: Complete change -out of meter is required i if different brand of meter introduced into the system. Simple programmable touch pad added to currently installed brand meter without disruption of water supply. Schlumberger has stated the pricing offered 12 months ago for encoder water meters is still on the table to the City of Pompano Beach. DEPARTMENTIDIVISION JUSTIFICATION: Although water meters are stocked at Central Stores and issued through the inventory system, the Utilities Department/Water Distribution Division adds their approval to any award of this nature. Justification for the standardization of these units is contained in two memos. Memo 99- 164 from William Flaherty, Utilities Director, as this process was being started. Memo 00-18 from Mark Eddington, dated February 10, 2000, provides additional justification with special emphasis on the encoder registers. RECOMMENDATION: It is in the best interest of the City to approve the standardization of Schlumberger brand Neptune meters at this time. Current technology, design, cost and trade-in features of these units meet the current needs of the City. The ability to change out units without disrupting the water supply to the customer, as well as providing technology that accurately measures water use and gives accurate billing information are among the main features to back up this recommendation. Cc. file MEMORANDUM UTILITIES DEPARTMENT 00-18 DATE: February 10, 2000 TO: Ernie A. Siegrist, General Services Director VIA: Bennie Scott Jr., Senior Utilities Supervisory Z FROM: Mark Eddingtoti, water Distribution Supervisor " I SUBJECT: Encoder Registers & Schlumberger Water Meters i I j The following is a listing of some of the features of Schlumberger Water Meters and Encoder Reqisters: Water Meters: Accuracy to 1/8 gpm, other brands only to 1/4 gpm. Full line of meters from'/4" residential to 8" compound and fire service. Excellent factory support and training. 25 years of field experience with City of Pompano Beach Utilities. Encoder Registers: Exact encoder registers -- If connection from pad to wire is broken when repair is made, register will transmit exact reading odometer and electronic read will match. With a pulse system all pulses missed during wire failure are lost and reading on meter odometer would not match transmitted reading. No batteries in register or touch read pad. Batteries for Schlumberger encoder system are in the rechargeable reading wand. Schlumberger encoder register is field programmable. This allows us to retrofit existing meters with encoder touch registers and to program register head 1D numbers in the field to match stamped bronze case number on existing meter. Other brands do not allow this programmability feature. Schlumberger offers guaranteed cash back at prevailing rates of correlation of odometer reading to electronic read. Register change -out to encoder is done without shutting off water supply to customer. This allows utility to convert system with no inconvenience to customer or possible contamination to system by splitting cases for register change -out. Utilities Memo #00-18 February 10, 2000 Page 2 We now have 17,000 water meters of varying sizes -- V —10". 1 estimate that 95% of the meters in the system now are Schlumberger and we would not need to buy complete meters. Retro fitting existing 3/," meters would save us $21 per meter, 65% of the system is %" meters. We own the equipment to field program Schlumberger encoder registers now. We have a complete parts inventory for all size meters and have 25 years, experience in the repair and maintenance of Schlumberger water meters. iulem Cc: William F. Flaherty, PE, Utilities Director Phone: (954) 786-4061 City of Pompano Beach Fax. (954) 786-4028 Utilities Department MEMORANDUM No. 99-164 May 12, 1999 TO: Ernie Siegrist FROM. William F. Flaherty, P.E., Utilities Director L� SUBJECT: Standardization of Water Meters We have discussed in the past the benefits to standardization of water meters. I would like to reiterate herein the arguments for doing so. i. We carry the following sizes of meters in stock: 5/8, 3/4, 1% 1.5", 2", 3", 4", 4" by 1", 6" by 1.5", 6", 8", 8" by 2", 10" and 10" by 2", meters. With this large inventory of sixes it is difficult and very expensive to carry repair or replacement parts for each size. The physical inventory needed is extensive in both numbers and space. Our available facility space is presently filled with parts for the meters that we currently utilitze. If we are to begin installing another type of meter we would have to double our current space to enable us to maintain the required inventory. 2. it is also important for us to provide ongoing training and education for all meter repair personnel to insure that our meters are in good operating condition and accurate to industry standards. This is an ongoing process even with one type of meter in our system. To add another meter type would double the required training and education that we provide our personnel..The more meter types the more inventory of parts, the more training and education that will be necessary to insure consistency, accuracy, and availability . 3. The quality and service that we have received from Schlumberger has been excellent. There are presently over 18,000 Neptune meters made by Schlumberger in our system. If we change meters there are possible repercussions that may occur from a customers standpoint. A change in meter heads that would occur with a manufacturer would present a change in appearance of the numbers that may lead to inaccurate readings. There is the possibility that upon calls for service the service vehicle may not have the required parts to complete the repairs without returning to the shop. This will create delays in service and reflect poorly on operations. 4. As technology improves and the cost of this technology comes down, the City will be expanding our remote reading capability. Similar to the situation the IT found itself in when the City standardized on Microsoft Office, due to the nature of technology we must standardize on one manufacturer. We have had good results in our test site using Schlumberger touch -read meters. We are aware that there are several manufacturers offering remote reading technology. Because Schlumberger is a leader in all types of customer metering (they supply this country's largest utilities) using exclusively their meters gives us access to what should be the best proven technology. 5. The City is required by our agreement with the South Florida Water Management District to expand our reclaimed water system. To ensure efficient use of this resource we will be metering it. These meters must be Schlumberger reclaimed meters fitted with their touch read system. Only then can control costs by using only one meter interface unit (MIU) for the reclaimed meter and potable meter. Standardizing on Schlumberger will allow the option of installing only an updated register on the existing potable water meters. This metering configuration should allow our meter readers to read almost twice the meters in the same time. Cl Y OF POMPANO BEACH -- BID TABULATION Bid #: b-- Title: VAMEJ_ft6 Date ]LIU3i Scrilumucirwil .source anagement Bidder: _ _krvicess$Inc. drand Total, All Groups: 206,048.9C GROUP 1 -bISC METERS, 5/8"-2" PRICING NEW METERS - - #24.25 5/8" x 3/4", price each_ .. _ _. ;36,375.00 Total for 1,500: _ Schlumberger Neptune 7-1D �Dz631R8G1 Mfg. & part # quoted: __-•_ 1", price each: - -..._ $46,900.00 Total for 700: — - --- - _ Mfg. & part # quoted: -__ _-Schiumberger Neptune T-10 ED2F21R8G1 1-1/2" , price each: $10,020.00 Total for 60: _ Mfg. & part # quoted: Schlumberger Neptune T-10 ED2H11RSG2 $233.00 2", price each: $6,990.00 Total for 30: Schlumberger Neptune T-10 Eo2j IIR8G2 Mfg, & part # quoted: 5/8" x 3/4" with integrated double check $115.00 backnow preventer, price each: $11,500.00 Total for 100: - Mfg. & part # quoted: _ _Schlumberger Double Check T-10 - - _ $111,785.00 Total, new meters: _ R� _-_ _.._. �.. For Group 1, new -meters, delivery time a. r.o.: ----- ��. 30 days GROUP 1 --DISC METERS, 5/8"-2" PRICING -- TRADE-IN ALLOWANCE 5/8" x 3/4", used meter, credit each._______ _ — - Y 2,250.00 �� Total for 1,500: _�_ _���..._._. - --.... used meter, credit each: $4.00 g2 800.00 Total for 700: $5,050.00 Total, trade -In allowance - - NEET TOTAL, GROUP 1 (total new $106,735.00 meters less total trade-in allowance Revised 1/28/00 Page 1 of 5 CITY OF POMPANO BEACH -- BID TABULATION Bid #: H-Ij 4 Tithe: Yb1tC M2= um ryer Resource Management Bidder: Services, Inc. _ ..... -•- •_--. GROUP 2 -- COMPOUND -METERS 3", price each: $1,140.00 Total for 2:$2,280.00 Sch10 nberger Neptune Tru/Flo Compound Mfg. & part # quoted: _ EC3BR8G 4", price each'_ �..�—��.,......`_. -- ._._��. $1,407.00 $2,814`00 Total for 2: _ Schlumberger Neptune Tru/Fla Compound Mfg. & part # quoted: EC3CR8G b", price each: $2,741.00 Total for 1: #2,741.00 Schlumberger Neptune Tru/Flo Compound Mfg. & part # quoted: EC3DR8G TOTAL, GROUP 2 ` ..._-. _ �.. _._--- _._-- $7,835.00 For Group 2, delivery time a.r.o.:.... 30 days - GROUP 3 -- FIRE SERVICE METERS 4" x 1", price each: $3,360. 00 — _....- Total for 1: _ -- -- $3,360.00 Mfg. & part # quoted: Schlumberger Neptune HP Protectus 6" x 1-1/2", price each: _- - — - _ _ - $5,145.00 Tots{ for 3: - - — $15,435.00 Mfg. &part #quoted: -5chlurn rger Neptune HP Protectus eac- 8" x 2", priceh �— — $6,353.001 Total for 1: _—...6,353_O0 Mfg. & part #quoted: _ �Se If mberg2r Neptune NP Protectus F 10" x 2", price each: S9,765,00 Total for 1: _ Mfg. & part # quoted: _ S6 umberger Neptune HP, Protectus TOTAL, GROUP 3 -__•f _ - — —�� _ _ �- --- -- �-._ 534,913.D0 For Group 3, delivery time a.r.o.: — 30 days Revised 1/28/00 Page 2 of 5 CITY OF POMPANO BEACH -- BID TABULATION . Bid #: H-14-00 Title: ttd&Mf= Date 12LOM urn erger esource anagement Bidder: _ _Services, Inc' GROUP 4 -- FIRE SERVICE'TURBINE METERS--- 3", price each: _f �1,590.00 Total for 1: —chlu'nberger Neptune HP Fire Service Turbine Mfg. & part # quoted: ET5B1R8G 4", price each: _ ^_ _ �_.__.. __— .� — --- �- $1,900"I $3,800.00 Total for 2: .. . - -. _ _ __ _ ._ _ ....� _ _. - — - Schlumberger Neptune HP Fire Service Turbine Mfg. & part # quoted: -.ET5C1R8G _ 6", price each: _ _" $3,000.00 $9,000.00 Total for 3: Schlumberger Neptune HP Fire Service Turbine Mfg. & part # quoted: Ef5DlR8G _. 8", price each: - - - v_ $4,050.00 $8,100m Total for 2: -----.. ._ . w _. _ . _ - "-R Sthlumberger Neptune HP Fire Service Turbine Mfg. & part # quoted: _- _EC5E1R8G 1011, price each: - - $5,600.00 $5,600.00 Total for 1: Schlumberger Neptune HP Fire Service Turbine Mfg. & part # quoted: ET5F1R8G _ ._... . TOTAL, GROUP 4 _ _ " $28,090. 0 For Group 4, delivery time a.r.o.: _30 days GROUP 5 -- TURBINE 3", price each: - _ —^— w_ _ _�--- - $415.00 5415:00 Total for 1: _ _ _ -- •. Mfg. &part #,quoted: SChlumberger Neptune HP Turbine ET48R8G 4", price each: _ $750.00 - .- - -_...- __.._-- .. $750.00 Total for 1:- Mfg. & part # quoted: —_Schiumberger Neptune HP Turbine ET4CRSG Revised 1/28/00 Page 3 of S i CrrY OF POMPANO BEACH - BID TABULATION Bid *: H-14-90 Tide: Wdu—M= Date 12LIU22 -5ZM-Ljmberger Rii-ource-Wanagernent Bidder; Services, Inc - GROUP 5 - TURBINE METERS (continued) 6", price each: $1,420.00$1,420-00 Total for 1: Mfg. & part # uotid:, q ScEfurriberg'er Nepq!ne _ HP Turbine Et4DR8G 8", price each: $2,010.00$2,010�00 Total for 1: Mfg. & part # quoted: Schlumberger Neptune HP Turbine ET4ER8G TOTAL, GROUP 5 $4,595.00 For Group 5, delivery time a.r.o.:-- 3b days GROUP 6 -- STRAINERS 2" x 7*' x 2-1/8", price each: $112.00 $1,120.00 Total for 10: Mfg, & part # quoted: Schlumberger Neptune Strainer 53120-000 3" x 6" x 3-3/4", price each: $259.00 Total for 10: $2,590.00 Mfg. & part # quoted: -Schlumberger Neptune Strainer 53107-000 4" x 7-1/2" x 4-1/2", price each: $348,0 $3,480.00 Total for 10: Mfg. & part # quoted: Schlumberger Neptune Strainer 53107-100 6-1 x 9-1 x 5-1121J" price CS , - —$762-0 $7,620,00 Total for 10: Mfg. & part #9u - oted: . Schlu , mberg I e I r 11 N . eptun . e Strainer 52000-201____ 8" x 10" x price each: $ 907.00 $9,070.00 Total for 10: Mfg, & pirt teU: ScFjumbej,:er NeFtune_5tjjltm 5260- 6 TOTAL, GROUP 6 -880,00 For Group 6, delivery time ax.o-: 30 days Revised 1/28/00 Page 4 of 5 QTy OF POMPANO BEACH — Bib TABULATION - Bid #: H_1444 Title: WAter Meters Date 12/10/99 schlumeer9er atesource Management Bidder. Services, Inc. -- CONTINGENT PRICING -- AETER PARTS Price List effective date: January 1, 1997_(Form U676-0 _ Percent discount allowed 6n pu6lished prices (from. the above list): _•- — 15 Payment discount* W -no discount_Y� Extend to other governmental entites? yes Revised 1/28/00 Page 5 of 5 � z n c o z n ^ U � i � G O No Text Bidder Name City of Pompano Beach, Purchasing Division 1190 N.E. 3rd Avenue, Building C, Pompano Beach, FL 33060 -or- Post Office Drawer 1300, Pompano Beach, FL 33061 BED H-14-00• WATER METERS November 29, 1999 The City of Pompano Beach is currently soliciting bids to establish a contract for the purchase of water meters. Bids will be received until 2:00 p.m. (local), December 16, 1999 in the Purchasing office at 1190 North East 3rd Avenue, Building C, Pompano Beach, Florida. These bids will then be publicly opened at the above time and date in the presence of City officials. Bid openings are open to the public. All bidders and/or their representatives are invited to be present. Once opened, the bids will be tabulated, evaluated, and presented to the appropriate City officials for contract award. There are three (3) sections in this bid: Specifications/Special Conditions, General Conditions, and Proposal. Please read all sections thoroughly. Complete the bid in accordance with the instructions and return all numbered pages, initialed at the bottom of each page, when you submit your bid package. Failure to do so may result in the rejection of your bid. If you need any additional information regarding this bid, please contact Leeta Hardin, Purchasing Supervisor, at (954) 786-4098. SECTION I c SPECIFICATIONS/ PECIA CCONDITIONS A. bLent The intent of this bid is to establish an annual, open-end contract for the purchase of water meters, delivered, as and when needed. B. Contract Period The initial contract period shall be one year, commencing upon award by the appropriate City officials. Bid H-14-00 Page 1 of I8 Initial Bidder Name The contract shall be automatically renewed for four (4) additional one-year periods unless the General Services Director or the successful bidder receiving award shall give notice to the other party of intent not to renew for the second period, which notice must be delivered by certified mail and must be received at least sixty (60) days prior to the end of the initial contract period. All terms, prices and conditions shall remain firm for the initial period of the contract, and any renewal period. In the event delivery/service is scheduled to end because of the expiration of this contract, the Contractor shall continue to deliver/service upon the request of the General Services Director. The extension period shall not extend for more than ninety (90) days beyond the expiration date of the existing contract. The Contractor shall be compensated for the product/service at the rate in effect when this extension clause is invoked by the City. C. Quantities No warranty or guarantee is given or implied as to the total amount to be purchased as a result of this contract. The quantities stated in this bid are estimates of annual usage, to be used for bid comparison purposes only. Water meters will be ordered as needed. D. Bid Items/Grow in Like items within this bid are grouped. Bidders may submit bids on any or all groups. If bidding a group, all items within that group must be priced, for the bid to be considered. E. Basis of Award Award will be made by Group, to the lowest responsive, responsible bidder based on the total per Group. F. Pricing All prices bid shall be P.D.B. destination/delivered to the City of Pompano Beach Central Stores Warehouse, 1190 N.E. 3rd Avenue, Building C, or the Utilities Department, as indicated on each individual order. No minimum order quantities shall be stipulated by bidders. Prices bid for trade-in allowance for old meters shall include cost for pick-up of old meters from the City. Bid H-14-00 Page 2 of 18 Initial Bidder Name G. Delivery Bidders are to state the number of calendar days after receipt of an order required for delivery. The City seeks a source of supply that will provide accurate and timely delivery. Delivery schedules must be adhered to by the awarded bidder. If, in the opinion of the General Services Director, the successful bidder(s) fail at any time to meet the requirements herein, including the delivery requirements, then the contract may be cancelled upon written notice. See Section II - General Conditions, (6) "Delivery", and (10) "Default', for additional information_ H. Addenda The issuance of a written addendum is the only official method whereby interpretation, clarification or additional information can be given. If any addenda are issued to this Bid solicitation the City will attempt to notify all known prospective Bidders, however, it shall be the responsibility of each Bidder, prior to submitting their bid, to contact the City Purchasing Office at (954) 7864098 to determine if addenda were issued and to make such addenda a part of their Bid proposal. I. General Specifications Guarantee (Applicable to all type meters). Manufacturer shall guarantee materials and workmanship of all meters and meter parts to operate within the range of the test specifications for a minimum period of five (5) years from date of delivery. Any meter which fails to operate accordingly for five (5) years will be repaired by the City, and the manufacturer shall furnish to the City, without cost, any part(s) required to place such defective meter in suitable operation condition. Additionally, all registers must be warranted against defects, fogging and loss of accuracy for a minimum period of ten (10) years. 2. As part of the proposal, bidders shall furnish for each size and type of meter bid an accuracy chart showing loss of head in psi at maximum flows. Operating and performance characteristics of the meters bid will be evaluated and considered in making any award. Re istrations & e istrati n JeM -- The City of Pompano Beach reserves the right to test each meter, and any meter which does not register accurately, according to the specifications provided, shall be rejected. Each meter rejected shall be repaired or replaced with another meter by the supplier without cost to the City of Pompano Beach. The tests made by the City will be final, and the supplier may observe any tests. If more than 10% of any order fails to pass the test(s), the City reserves the right to reject the entire order. Bid H-14-00 Page 3 of 18 L--�tial Bidder'iame 4. Trade-ins -- Where indicated on the proposal form, bidders shall furnish trade-in allowance for old meters of same size and type. Meters to be traded -in will be various brands, as required by the City, to be determined at time of order. The successful bidder will be responsible for pick-up of old meters from the City. Bidders must provide a trade-in allowance in their proposal. Detailed Specifications GROUP 1 -- Disc Meters, 5/8" throuLyh 2" Water meters shall conform to specifications set forth by the American Water Works Association (A.W.W.A) C700-77 or latest revision thereof. Meters bid must have been in production for at least five (5) years for all sizes. In addition, all meters must be available in a complete product line for 5/8" through 2" sizes. The discs shall be flat, with nutating-type disc with thrust rollers. Registers are to be hermetically sealed and designed with neutral gears to allow accurate calibration and economical operation. The glass is to be impact -resistant. Registers are to be magnetically driven, and straight reading in U.S. gallons. Serial numbers are to be stamped plainly on meter cases and register box lids. Register boxes are to be made of synthetic polymer on 5/8" through 1" sizes. Register boxes shall have meter sealing screws drilled for sealwires or tamper -proof seal pins. Bottom caps on 5/8" x 3/4" meters are to be made of synthetic polymer. One -inch (I") bottom caps are to be made of bronze. All main case bolts shall include a bolt and washer and be of #300 series non-magnetic stainless steel to prevent corrosion and for ease of disassembly. Anything less than #300 series is unacceptable. All 1-1/2" and 2" meters shall be of a top load design, split case, flange type. Minimum acceptable accuracy for 5/8" through 2" meters shall be 98.5% at all flows meter is rated for, per A.W.W.A_ C700-77 or latest revision. Additionally, all meters must be adaptable to programmable encoder registers for automatic pit reading of water meters. Encoder registers shall not include batteries due to loss of power and causing inadequate meter readings. 'Each vendor shall have at least five (5) years' experience in manufacturing and designing encoder type registers for this bid. These registers should be exchangeable in the field without interrupting the customer's service. All new meters must have test tag results attached to meter. 2. Trade -Allowance: State trade-in allowances for meter sizes as indicated on Proposal form. Bid H-14-00 Page 4 of 18 Initial Biddcr Name GROUP 2 --_Compound Meters Meters bid under this section shall be compound type, conforming to A.W_W.A. standards C702, or latest revision thereof. The meter case shall be made of bronze composition and fitted with staxidard flanged ends and furnished with iron companion flanges. The meter assembly shall be nutating disc type on low side and Class H turbine on high side. Chambers shall be bronze or plastic. Meter shall be equipped with two (2) register assemblies. The measuring elements must be of a unitized measuring element design. The meter serial number shall be stamped on each register Iid and the case of the meter. The register boxes are to be bronze. The main case must have drilled test plugs for field testing. Meter shall have a calibration vane so adjustments can be made in the field. Change gears are not acceptable. The meter registers shall be straight reading U.S. gallons. All registers are to be hermetically sealed, complete with neutral gears and impact resistant glass. Registers must be programmable encoder adaptable without service interruption. Encoder registers shall not include batteries due to loss of power and causing inadequate meter readings. 4. GROUP 3 -- Fire Service Meters Must be U.L. listed and FM approved. Shall meet A.W.W.A. standards C703-86 or latest revision. Fire service side to be Class II turbine, and domestic side shall be a disc meter. The measuring element must come equipped with a calibration vane for in -line testing. All meters must be furnished with U.L and FM approved strainers. Additionally, all meters must be programmable encoder adaptable for automatic reading or central meter reading. Encoder registers shall not include batteries due to loss of power and causing inadequate meter readings. Minimum flow requirements for fire service meters are as follows: 4" 3/4-1200 GPM 6" 1-1/2-3000 GPM 8" 24000 GPM 10" 2-6500 GPM These flows are to be measured at 100% + or - 1.5% accuracy. Bid H-14-00 Page 5 of I8 Initial Bidder Name GROUP 4 -- Fire Service Turbine Meters Must be U.L. listed and FM approved. Measuring clement must be a Class II turbine and be equipped with calibration vane. All meters are to be furnished with U.L. and FM approved strainers. All meters must be adaptable to programmable encoder registers. Minimum flow requirements for fire service turbine meters are as follows: 3" 5-450 GPM 4" 10-1200 GPM 6" 20-3000 GPM 8" 35-4000 GPM 10" 50-6500 GPM These flows are to be measured at 100% + or -1.5% accuracy. Additionally, all meter registers must be encoder adaptable without service interruption for automatic or central meter reading systems. Encoder registers shall not include batteries due to loss of power and causing inadequate meter readings. 6. GROUP 5 — Turbine Meters Meter shall have a Class II turbine, cast bronze maincase, interchangeable measuring element for in -line service, roll sealed register, direct coupling of gear train to rotor, calibration vane, and programmable encoder adaptable without service interruption. Register shall read in U.S. gallons, meter serial number on meter maincase and register box cover. 7. GROUP 6 -- Water Meter Strainers Strainers shall be 150 psi working pressure plate -type for use with meters of 2" through 8" pipe size. The strainer screen shall be made of perforated 18-8 stainless steel plate and be shaped for maximum rigidity against forces exerted by the flow stream. The effective straining area shall be at least double that of the meter mainease inlet area. The 2" strainer shall be furnished with elliptical two -bolt flanged connections. Strainers 3" and larger shall be furnished with round connections. Bolt circle, bolt hole diameters, and flange dimensions shall be in compliance with meter connection specifications contained in ANSI/AWWA C701-78 or latest revision thereof. The strainer bodies and covers in sizes 2" through 6" shall be made of cast bronze. Bodies and covers for 8" shall be cast iron. The manufacturer's name, strainer pipe size, and direction of flow (if required) shall be cast in raised letters and shall be clearly visible. Bid H-14-00 Page 6 of 18 Initial Bidder Name Cover bolts shall be made of 18-8 stainless steel. Strainer cover castings shall be equipped with a vent screw to remove trapped air at installation. Head loss through the strainer shall not exceed 3.0 psi at maximum meter flow rates specified in ANSiJAWWA C701-78 or latest revision. 8.Meter Parts All bidders are requested to submit price information regarding their entire line of meter repair parts. This pricing for meter parts will not be considered as a basis for bid award. The City will establish contracts based upon the parts pricing offered in this bid for the purchase of parts from all current vendors, and if applicable, from manufacturers which are not current suppliers, but have supplied meters to the City in the past, which are still in service. Discounts offered and accepted will remain in effect for entire contract period. Current published price list shall be furnished with your bid proposal and shall remain in effect for the period of the contract. Discounts proportional parts shall be included as part of this contract. In their proposal, bidders must specify the date/edition/etc. of the price list to be used, and should submit a copy of this price list with their bid. Bidders must state the discount from this price list that will be allowed for City purchases of parts. Bid 11-14-00 Page 7 of 18 initial 2 3 Bidder Name SECTIQtj 11- GUIMI.S=MONS All manual signatures must be original - no rubber atatnp, photocopy, ctc. Submission and Receipt of aids 4. Prices to be Firm I.I. Bidders must use the form fiunished by the Bidder testifies that prices, terms and conditions in the City, bid will be firm for acceptance for a period of ninety (90) days from the date of bid opening unless otherwise 1.2. Bids having any erasures or awrecdcas steed by the City. Bids may not be withdrawn before must be initialed by the bidder in ink. Bid the expiration of ninety (90) days. Prices shall be Cum, shall be typewritten or filled in with pen and with no escalator clauses unless specified by the City. ink. Manual signature must be in ink, Bids may be withdrawn after ninety (90) days only upon written notifirasion to the City. 1.3. It will be the sole responsibility of the bidder to have their bid delivered to the 3, Extensions Purchasing office before the closing hour and date shown for r=ipt of bids. ifthcn: is an error in extensions (mathematical calculations), unit prices will prevail. 1.4. Bid envelopes are provided with the bid forms. Your bid should be retired in the 6. Delivery envelope (with the correct postage affixed if the bid is mailed) and should show the 6.1. All items rare to be bid F.O.B. delivered with following information: freight charges prepaid and included, to designated addresses as specified by the I A.1. Your return mailing address in City on it's purchase order(s) or in lener(s) the upper left-hand corner. of authorization. 1.4.2. Bid Number -write or type the 6.2. Bidder must state specific number of bid number that appears on the calendar days required for delivery of each first page of the bid form on the item bid in appropriate space on the bid line for it on the front of the pages for consideration of award of this bid. envelope. 6.3. Delivery time will be a factor for any orders 1.4.3. Bid Items • write or type the dtle placed as a result of this bid. The City of the bid on line "Sealed bid for. reserves the right to cancel such ordcr(s) or any part thereof, without obligation, if delivery is not made within the time(s) 1.5. If not using the City -provided envelope to specified herein and hold the vendor in mail your bid, or if using a delivery service default_ (See Section 10.) other than the U.S. Post Office, use the following address: 7. Signed Bid Considered in Offer City cf Pompano Beach This signed bid is eorWelcred in offer on the part of the Purchasing Division bidder, which offer shall be considered accepted upon 1190 N.E. 3rd Avenue, Building C approval by the City Commission of the City of Pompano Beach, FL 33060 Pompano Beach (if required). The City of Pompano (or) P.O. Box 1300 Beach will issue a purchase order or a Icncr of Pompano Beach, FL 33061 authorization to the suc=-,sNI bidder, as authorization for delivery of the items awarded subject to 1.6. Late bids will not be ooasidered and will be requirements of detailed specifications and those returned unopened, contained herein. L7. Bids transmitted by f=imik will not be In the event of default on the put of the bidder after atccpted. such acceptance, the City may take such action is it deans appropriate including legal action for damages Completion of Bid Forms or specific performance. Bidder is to fill in all of the blank spaces on the bid g. Quality forms and return all numbered pages. Bidder should initial each page at the bottom to indicate he her read All materials used for the manufacture or construction and understands the provisions contained on that page. of any supplies, materials or equipment covered by this bid shall be new. The items bid must be new, the latest Signature Required model, of the best quality and highest grade workmanship unless otherwise specified in this bid by All bids must show the company name and be signed the City. by a company officer or employce who has the luthonry to bind the company or firm by their signature UNSiG*! -D BIDS WILL BE RE. ECTED Bid H-14-00 Page 8 of 18 Htial Bidder Name 9 Brand Names 16. Taxes Whenever proprietary names are used, (whether or not The City of Pompano Beach is exempt from any taxes followed by the wads 'or approved equal'), the itetn(s) imposed by the State and Federal governnxns. will be subject to acceptance and/or approval by ExanpUon certificates will be provided upon request. authorised City personnel, and said personnel will Sure sales tax Men ption ecrtifrcatc deem it their prerogative to select the items) which are a 16-08-196489.54C and Federal exemption tax lowest bid, item by items, matins specifications from 059-74-0083K apply and appear on each purchase the wrormasion furnished by the bidder with the bid order. and/or sample issspescuan or tasting of the imm(s) called for herein. 17, Corteict of Instrvajons 10. Wault Provisions Um waict exists between the General Conditions and instructions contained herein. and the Specific In the event of defaultby the bidder, the City reserves Conditions and instructions conuind herein, the the right to procure the item(s) bid farm other sources specifies shall govern. and hold the bidder responsible for excess costa incurred as a result. A contractor who defaults on a 18. Exceptions to Specifications City aontraet may be banned from doing business with the City for a period of 36 months from the due of For purposes of evaluation, bidder must indicate any default, exception to the specifications, terms, and/or conditions.des re any 1 :. Samples sor, or contract forms supplied by the nhst are required to be signed by the City. if exceptions are Samples, when requested, must be furnished at, or not stated by the bidder, in his bid, it will be before, bid opening, (unless otherwise specified), and understood that the ium(s)/scrviecs fully comply with will be delivered at no charge to the City. !f not used the specifications, terms and/or conditions stated by the and/or destroyrrl in testing, said sample(s) will, at City. Exceptions are to be listed by the bidder on an bidder's request, be returned within thirty (30) days of attachment included with his bid. The City will not bid award at bidder's expense, if requested by the City, determine exceptions based on is review of any attached samples and/or inspection oflike items are to be made sales or manufaaurces lacratwe. available in the southeast Florida area. 19. Warranties 12. Acceptance of Materials The City of Pompano Beach will not accept any The material delivered as a result of this bid shall disclaimer of the warranties of merchantability and remain the property of the seller until a physical fnmess for At particular purpose for the product(s) inspection and acnaal usage of the iteaa(s) is made and offered. Proposals will clearly star any additional thereafter deemed aecepuble to the satisfaction of the wuramies and guarantees against defective materials City, in compliance with the terms and specifications and workmanship. A copy of the complete contained herein. In the event that the item(s) supplied manufacrurcr's warranty statrntent is to be submitted to the City Ware found to be defective, or does/do not with the bid, conform to specifications, the City reserves the right to cancel the order upon written notice to the seller and 20. Retention of Records and Right to Access Clause return the imrn(s) to the seller at the seller's expense. The successful bidder shall preserve and make 13 Manufacturers' Certifications available all financial records, supporting documents. nxistiul records, and any other documents pertinent to The City reserves the right to obtain separate this contract for a period of five (5) years after manufacturer certification of all statersaettu made in the mrrnirution of this contract; or if an audit has been bid. initiated and audit findings have not been resolved at the end of thine five (5) years, the records shall be 14, Copyrights and Patent Flights rmained until resolution of audit finding, Bidder warrants that there has been no violation of 21. Facilities copyrights or patent rights in manufacturing, producing and/or selling the imm(s) ordered or shipped as it result The City reserves the right to inspect the bidder's of this bid, and successful bidder agrees to hold the facilities at any time, without prior notice. City harmless from any and all liability, lei or rqx= by any such violation. 22. And-wIlusion Statement 15 laws and Rcgulatieru By submitting this bid, the bidder affirms that this bid is without previous understanding, agreement, or All applicable laws and regulations or the Federal connection with any person, business, or corporation government, the State ofFlorids, and ordinances ofthe submicing a bid for the same materials, supplies, or City of Pompano Beach will apply to any resulting bid equipment, and that this bid is in all respects fair, ar,d award. without collusion or fra.d. Bld H-14-QQ Page 9 of 18 htiai Bidder Name Additionally, bidder agrees to abide by aA conditions of 27. Bid Tabulations this bid and certifies that they tie urihorixed to sign this bid for the bidder. In submitting a bid to the City Bidders who wish to receive a copy of the bid of Pompano Beach, the bidder affen and agrtcs that if tabulation should request it by enclosing a stamped, the bid is accepted, the bidder will convey, ado auign self-addressed envelope with their bid, or by mquesring or transfer to the City of Pomparw Beach all rights, title a tabulation be sent to their fax machine. Sid results and interest in and to all causes of action it may now or will not be given out by telephone. The City does act hereafter acquire under the Arai -east laws of the notify unsuccessful bidders of contract awards. United States and the State of Florida for price Sndmg relating to the particular commodities or services 28, Auignrnent purchased or uquutd by the City of Pompano Bench. At the City's discretion, such assignrncat shall be made Successful bidder may not assign or transfer this and become effecsivc u the time the City tenders final convect, in wbolc or pnut, without prior written payment to dse bidder, approval of the City of Pompano Beach. 23 Indemnification 29. Termination for Convenience of City Contractor covenants and agrees than it will indemnify Upon seven (7) calendar days written notice delivered and hold harmless the City and all ofthe Citys offrcm, by certified mail, retum receipt requested, to the agents, and employees from any claim, loss, damage, successful bidder, the City may without cause and costs, charge or expense wising out of any act, action, without prejudice to any other right or remedy, neglect or omission by contractor during the terminate the agreement for the City s convenience performance of the contract, whether direct, or indirect whenever the City determines that such termination is and whether to any person or property to which the in the best interest of the City. Where the agreement is City of said parties may be subject, except thw neither terminated for the convenience of the City the notice of the contractor not any of its sub -contractors will be termination to the successful bidder must state that the liable under this section for damages arising out of contract is being terminated for the convenience of the injury -or damage to persons or property directly caused City under the termination clause and the extent of the or resulting from the sole negligence of City or any of termination. Upon receipt of such notice, the its officers, agents, or employees_ contractor shall promptly discontinue all work at the time and to the exunt indicated on the notice of 24. Reservation for Rejections and Award termination, terminate all outstanding sub -contractors and purchase orders to the extent that they relate to the The City reserves the right to uept or reject any or all terminated portion of the contract and refrain from bids or pare of bids, to waive irregularities and placing further orders and subcontracts except as they technicalities, and to mquesi re -bids. The City also may be necessary, and complete any continued portions reserves the right to award the contract on such items of the work. the City deems will best serve the interests of the City. The City further reserves the right to award the contract 30, Conflict of interest on a'split order" basis, or such combination at shall test serve the interests of the City unless otherwise For purposes of dct=ining any possible conflict of specified. interest, all bidders must disclose if any City of Pompano Beach employee is also an owner, corporate 25 Interpretations officer, or employee of their business. Any questions concerning the conditions and Indicate either 'Yes' (a City employee is also specifications contained in this bid should be submitted associated with your business), or 'No'. If ycs, give in writing and received by the Purchasing Division no person(s) names) and position(s) with your business, lacer than five (5) working days prior to the bid opening. The City of Pompano Beads shall not be No_ Yes_ Name k position responsible for oral inuxpi-cuttions giver by any City personnel or mpmentstive or others. The issuance of a (Neu: If answer is 'Yes% you must file a statement written addendum is the only official method whereby with the Supervisor of Elections, pursuant to Florida interpretation, clarification or additional information Statutes 112,313.) can be given, 31. Public Entity Crimes 26. Failure to Respond (JZKd8LQ0 a with Florida State Statytt,2g7M Ul it If you elect not to bid, please mturn enclosed A person or affiliate who his been placed on the 'Statement of No Bid" cud by the bid due date, and convicted vendor list following a conviction for a state your rtason(s) for not bidding_ Failure to respond, public entity crime may not submit a bid on a contract either by submitting a bid, or by submitting a to provide any goods or services to a public entity, may 'Statement ofNo Bid" cud, three (3) times, will result not submit a bid on a contract with a public entity for in your name being removed from our mailing list the construction or rtpair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work is a contractor, supplier, subconusetor or consultant under a eonn-a:t with any public entity, and may not Bid H-14-00 Page 10 of 18 lrlitial 32. P.14 transact business with any public entity in excess of the threshold amount provided s. 287.017 for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list Govcruing Procedures This bid is governed by the applicable sections ofthe City's General Services Procedures Manual. A copy of the mutual is Available for review at the City Purchasing otfice. identical Tie Bids Ln accordance with Section 287.087, State of locida Statutes, preference shall be given to businesses with Drug -free Workplace Program, Whenever two or more bids which are equal with respect to price, quality, and service are received for the prnetuwtent of commodities or conuacmal service, a bid received from a business that cenifies that it has implemented a Drug - free Workplace Progam shall be given preference in the award process. Established procedures for processing tie bids will be followed if none of the tied vendors have a Drug -free Workplace Program. In order to have a Drug -free Workplace Progrun, a business shall' I) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibikd in the workplace and specifying the Actions that will be taken against employees for violations of such prohibition. 2) Inform employees about the dangers of drug abuse in the workplacr, the business's polity of maintaining a drug-frco workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3) Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the staement specified in subsection (1). 4) In the statement specified in subsection (1), notify the employees tha, as a condition of working on the commodities or contractual services that ae under bid, the employee will abide by the tcrtns of the statement and will notify the employer of any conviction of, or pica of guilty or nolo contendere to, any violation of Chapw 893 or of any controlled substance law of the United States of arty Star, for a viotaslon occurring in the workplace no ►Ake than five (5) days after such conviction. 5) Lnpose a sanction on, or require the saisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community, by any employee who is to convicted. 34. 35. 36. 37 Bidder Name 6) Make ■ good faith efron to continue to maintain a drug -free workplace through implementation ofthis section. Lf bidders company bees a Drug -free Workplace Program, to certify below: AS THE PERSON AUT'HORLM TO SIGN THE STATEMENT, I CERT7Y THAT THIS FIRM COMPLLES FULLY WITH THE A13OVE REQUIREMENTS. Bidders Signature Invoicing/Payment All invoices should be sent to: City of Pompano Beack Accounts Payable, P.O. Drawer 1300. Pompano Beach, Florida, 33061. In accordance with Florida Statutes, Chapter 218, payment will be made within 45 days after receipt of merchandise and a proper invoice. The City will attempt to pay within fewer days if bidder ofrcrs a payment discount. The City cannot make advance payments, make deposits in advance of receipt of goods, or pay C.Q.D. Bidders should sate any payment discount in spare provided on Proposal form. Optional Contract Usage As provided in Section 287.042(17), Florida Statutes. State of Florida agencies may purchase from a contract resulting from this solicitation. provided the Department of Management Services, Division of Purchasing, his certified its use to be cost effective and in the best interest of the State. Contractor(s) may sell such commodities or services certified by the Division to Star of Florida agencies at the conuactor's option. Non Discrimination There shall be no discrimination as to race, rotor, religion, gender, national origin, antestry, and physical or mental disability in the operations conducted under this ronuirt. Included as applicable activities by the contactor under this section are the solicitation for, or purchase of, goods or services, or the subcontracting of work in perfornanre of this contract. Ngce To Contractor The employment of unauthorized duns by any contractor is considered a violation of Section 274A(e) of the Immigration turd Nationality Ace if the eontraetot knowingly employs un uithoracd aliens, such violation shall be cause for unilateral cancellation of the contract. Bid H-14-00 Page I I of 18 Initial Bidder Name SECTI N UI - PROP SAL OR ire PAGE 18 MUST BE SIGNED FOR BID TO BE CONSIDERED, PER GENERAL CONDITIONS SECTION 3 (Note: The eleven -digit number in parentheses is the City s inventory number for each item.) GROUP I -- DISC METERS 5/8 PRICING -- NEW METERS Rem No. Quanfity DescdpLim Unit Price Total 1 _ 1500 5/8" x 3/4" $ $ (890-044-32520) Mfg, and part number quoted: 2. 700 l" $ $ (890-044-32540) Mfg. and part number quoted: 3. 60 1-1 /2" $ $ (890-044-32560) Mfg. and part number quoted: 4. 30 2" $ $ (890-044-32570) Mfg, and part number quoted: 5. 100 5/8" x 3/4" with integrated $ $ double check backflow preventer I Mfg. and part number quoted: I Total, new meters $ For Group 1, new meters, state delivery time after receipt of order: days Bid H-14-00 Page 12 of 18 Initial I Bidder Name GROUP l -- DISC METERS, 5/8r-2" PRICING -- TRADE-IN ALLOWANCE Item N% Ouantity 12miption it Price Total 6. 1500 518" x 3/4", used meter <$ > < > credit each 7. 700 1 ", used meter <S > < > credit cacti Total, trade-in allowance C$ > NET TOTAL, GROUP 1 (total $ new meters, less total trade-in allowance) GROUP 2 — COMPOUND METERS Item No. Quanti Description Unit Price 1. 2 3" S (890-044-32580) Mfg. and part number quoted: 2. 2 4" $ (890-044-32590) Mfg. and part number quoted: 3. 1 6" $ (890.044-32601) Mfg. and part number quoted: TOTAL, GROUP 2 For Group 2, state delivery time after receipt of order: I it I Bid H-14-00 Page 13 of 18 days J.Tdnal I Bidder Name GROUP 3 -- FIRE SERVICE METERS Item No. Duanti L?cscdvtion Unit Price 1. 1 4" x V $ (8904)44-32606) Mfg. and part number quoted: 2. 3 6" x 1-1/2" $ (890-044-32607) . Mfg. and part number quoted: 3. 1 1 - $ 811 x 21 (890-044-32608) Mfg. and part number quoted: 4. 1 10" x 2" $ (890-044-32609) Mfg. and part number quoted: TOTAL, GROUP 3 For Group 3, state delivery time after receipt of order: $ S days Total Bid H-14-00 Page 14 of 18 Initial I Bidder Name GROUP 4 — FIRE SERVICE URBINE METERS Item No. Qj!AUt}Description Unit Price 1. 1 3" - (890-044-32585) Mfg. and part number quoted: 2. 2 4 (890-044-32589) Mfg. and part number quoted: 3. 3 6" (890-044-32600) Mfg. and part number quoted: 4. 2 8" (890-044-32610) Mfg. and part number quoted: 5. 1 10" Mfg. and part number quoted: TOTAL, GROUP 4 For Group 4, state delivery time after receipt of order: I Bid H-14-00 i Total S $ S $ S $ S $ Page 15 of 18 days Initial Bidder Name GROUP 5 -- TURBTNE METERS Item No. Quantily J?cscription Unit Price 1, 1 3" S $ Mfg. and part number quoted: 2. 1 4" $ $ Mfg. and part number quoted: 3. 1 6" 1 S $ Mfg. and part number quoted: 4. 1 8" $ $ Mfg. and part number quoted: TOTAL, GROUP 5 $ For Group 5, state delivery time after receipt of order: days GROUP 6 — STRAINERS Item No. Quanti Description Unit Price 1. 10 2" x 7" x 2-1/8" $ Mfg. and part number quoted: 2. 10 3" x 6" x 3-3/4" S Mfg. and part number quoted: 3. 10 4" x 7-1/2" x 4-1/2" $ Mfg. and part number quoted: 4. 10 6"x9"x5-1R" $ Mfg. and part number quoted: 5. 10 8" x 10" x 6-3/4" $ Mfg. and part number quoted: TOTAL, GROUP 6 For Group 6, state delivery time after receipt of order: days Total Total Bid H-14-00 Page 16 of 18 Initial Bidder Name CONTINGENT PRICING -- METER PARTS Note: Pricing for meter parts will not be Considered as a basis for bid award. Current published price list shall be furnished with your bid proposal and shall remain in effect for the period of the contract. Price List effective date: Discount allowed on published prices (from the above list) Bidders shall submit the following with their bid proposal: l .) Copy of complete manufacturer's warranty for all meters bid. 2.) An accuracy chart showing loss of head in psi at maximum flows for each size and type of meter bid. 3.) Current published price list for entire line of water meter parts. Prompt Payment Discount: (payment will be made within 45 days after receipt of merchandise and a proper invoice, unless payment discount is offered.) State location for obtaining parts and service during and after the warranty period: Company: Address: Phone: Contact: If awarded the contract resulting from this bid, will your company agree to extend the same prices, terms and conditions to other governmental entities? (Note -- Optional, agreement not required for contract award.) Yes No Bid 1.1-14-00 Page 17 of 18 Initial, Bidder Name Name & address of company submitting bid: .................................................................. zip ................. Federal Employer Identification # or Social Security #: Telephone number: .............................................................. "Fax" number: ....... .............................. ........ ...:........................... Acknowledgment -of the following Addenda is noted: Addendum Number(s) Date(s) Issued Manualsignature of company officer: ................................................................................... MP RT !!! - SIGN IN DQL&D2Y-E-±,D9-�-R PRJNT NAME BELOW y Signer's name (typed or printed): ............................................................................................... Titleof signer: ........................................................................................................................... i i Bid H-14-00 Page 18 of 18 Initial i ATTACHMENT "--•- BID H-14-00, WATER METERS GENERAL SERVICES DEPARTMENT Purchuin[ olvuion 1190 NE 3 Avenuc PO t)nwer 1300 Phone: (954) 786.409d Pompano Bach. FL 33061 FAX: (954) 786-4168 City of Pompano Beach, Florida VOLUNTARY SBE PROGRAM The Pompano Beach City Commission has passed Resolution 98-18 that established a voluntary Small Business Enterprise (SBE) Program to encourage and foster the participation of Small Business Enterprises (SBE's) in the central procurement activities of the City. A copy of this resolution is available for review in the Purchasing Division office. The definition of a Small Business Enterprise (SBE), for the purpose of the Pompano Beach voluntary program, is defined in Florida State Statute 288.703(1) as follows: "Small Business" means an independently owned and operated business concern that employs 100 or fewer permanent full-time employees and that, together with its affiliates, has a net worth of not more than 53 million and an average net income after federal income taxes. Facluding any carryover losses, for the preceding 2 years of not more than $2 million. As applicable to sole proprietorships, the $3 million net worth requirement shall include both personal and business investments. Sl ERNIE A SIEC3P ,General Services T,r Cw d P c m B.+c^ % M Eo - O�ti `- ' A,4 Dar ma ooarrnm On Ttr lawn d ma oc+cra sues ATTACHMENT -- BID H--14-00, WATER METERS SBE GOAL ANNOUCEMENT BID # H-14-00 The City of Pompano Beach is strongly committed to insuring the participation of Small Business Enterprises (SBE's) as contractors and subcontractors for the procurement of goods and services. The SBE criteria being used is as stated in FSS 288.703. Bidders are encouraged to participate in the City of Pompano Beach's Voluntary SBE Program by including as part of their bid package the SBE Participation Form (Exhibit "A"), and the Letter of Intent Form (Exhibit "B"). Bidders who are unable to meet the recommended voluntary goals should also provide the SBE Unavailability Form and Good Faith Effort Report (Exhibits"C" and "D") The recommended, voluntary goals for this bid are 3 % for Small Business Enterprises. sbe1.doc , m a = c ro w a -- 0 n -� 0 a ro N lD p 0 C9 N a. N C C7' 3 CD a m n n 0 ta. m 0 x� o U) E m (m 0 n z m < A z ) O n a 0 I z B cr co 0 x m fD E G rr n c00CD0 c � rD 0 n Cr 0 CD ., a� aO sr- -, Ar- -, --icy ymz -i w O zmco z 0 m CO mo S2i3.I., w VIM M `00-IT-H QIg -- .L4314HDV.L Y } . . AT1'AMMYT -- BID H--14--W, WATER METERS LETTER OF INTENT TOP RFORM AS A SUBCONTRACTOR Bid Number H-14-00 TO: (Name of Prime or General Bidder) The undersigned intends to perform subcontracting work in connection with the above contract as (check below) an individual a corporation a partnership a joint venture The undersigned is prepared to perform the following work in connection with the above Contract, as hereafter described in detail at the following price: (Date) SBEr EXHIBIT "B" (Name of 5BE Contractor) ATTAM4ENT --- BID H-14-M, WATER METERS SMALL BUSINESS ENTERPRISE SBE UNAVAILABILITY FORM BID # H-14-M (Name and Title) of , certify that on the day of I invited the following SBE CONTRACTOR(s) to bid work items to be performed in the City of Pompano Beach: Form of Bid Sought (i.e., Unit Price, SBE Contractor Work Items Materials/Labor Address Sou ht Labor On1 etc. Said SBE CONTRACTOR(s): Did not bid in response to the invitation Submitted a bid which was not the low responsible bid Other: Signature: Date: Note: Attached additional documents as available. SBE EXHIBIT "C" ATTACHMENT — AID H-14-M. WAFER METERS GOOD FAI H EFFORT REPORT BID # H-14-00 1. What portions of the contract have you identified as SBE opportunities? 2. Did you provide adequate information to identified SBE? Please comment on how you provided this information. 3. Did you send written notices to SSE0 Yes No If yes, please include copy of the notice and the list of individuals who were forwarded copies of the notices. 4. Did you advertise in local publications? Yes No If yes, please attach copies of the ads, inclVding name and dates of publication. 5. Did you contact any organizations with large constituents of SBE members for possible sub -contractors? Please attach list of resource organizations used. 6. What type of efforts did you make to assist SBEs in contracting with you ? 1 A'ITAOMXT -- BID H-14-M , WATER K=S 7. List the SBEs you will utilize and subcontract amount. 8. Other comments: Note: Please attach the unavailability letters with this report. S8E EXHIBIT "D" 2 • 1 0 r � t - ••'. �..r i w� ts UU11att [4177, .78-25CI3 Y f EXHIBIT 'B' NE1:M•rurr d Nt.r a.Pin�inB... Tnu�d Nawi� To: Ms. Leeta ma n in City of Pompano Beach PUM1123ing MvWon 1100 NE V Ave, ` Pompano Ssach. FI 33061 ��- FAX: 954-784-41sa From: Joe Brldpes C!(% V, P. Sales Date: DQGembor 7.2001 5ubfect: Name Change !affective November 1, 2001, Schlumberger RMS — Weter Division has changed their name. Our now name is Neptune Technology Group, Inc, Our new rederal IDLY is 13-41 tl2672. Please remit PaYMM3 to the following address: Neptune Tetchnoiegy Group. Inc. Dept 3321 P. O, Bax 2153 Birmingham AL 35287-3321 Our physical address tuts not changed. It remalns 1600 Alabama MwY Z29, Tallassee AL 36078. AlI wrilton correspondence should also go to this address. PIOSIR call me if you have any questions. Best Regards, Jac+ Bridge$ V. P. Sales JB/sa i i I \�ptupr Teclinningy Grmtp lne ifA�n7 1lahMm■ Friil'hw'y 129 • T.U�our, AL 36478 ' Ph,,. (334) 283.6555 •Fax (334, 2d3-7279 Z� �h'y'd N�d(1d H�]'3g CNC'dWOd fl9i7-98L-�S6 L5 - t i Z60Z!6 i; Z E9f17!2003 15:51 954-786-4168 POMPANO BEACH PURCH PAGE 02./02 EXHIBIT C GENERAL SERVICES DEPARTMENT Purchasing Division 1190 NE 3 Avcnue PO Dmwer 1300 Pompano Beach, FL 33061 City of Pompano Beach, Florida February 10, 2003 Terry D. Gullett, Territory Manager Neptune Technology Group, Inc. 1600 Alabama Highway 229 Tallassee, Alabama 36078 Dear Mr. Gullett, Phone. (954) 786,4098 FAX: (954) 786 4168 This letter is to confirm the City of Pompano Beach is exercising the contract renewal option with your company for "Water Meters" issued pursuant to Bid #H-14-00. This renewal will be for one (1) year, from February 22, 2003 to February 21, 2004. The prices, terms and conditions of the original bid and contract period remain unchanged :for this renewal period. Meters will be ordered as needed throughout the contract. Thank you for your continued cooperation. Very truly yours, I U10 �W& 19, h M �L A �r /-11 �, � Leeta Hardin Purchasing Supervisor PC: . •ftlia Frankie Chevere, Central Stores Mark Eddington, Water Distribution The Chy b1 Pompano 9alkeh k Arl Eaual O000rhmnu CmGlLvar And Drns Nat rSkftiminaln r)n Tho a.�rx u_„ :............ t SUNSTATE METER 3523325604 09/18 '03 14:36 N0.666 01/01 EXHIBIT D \ k / / September 16, 2003 SUNSTATE METER & SUPPLY, INC. 14001 W. NEWBERRY RD, NEWBERRY, FLOF31DA 32669-2710 Mr_ Keith R.Wild.er City of Tamarac 6001 Nob Hill Road. Tamarac, F],, 33321-2401. Subject: Pompano Beach laid# H-14-00, Water Meters Dear Mr. Wilder: Sunsta.te Meter and Supply, Inc. and Neptune Technology Group, Inc. are in agreement to supply the City of Tamarac, FL with. Neptune water meters at the same prices as the City of Pompano Beach, FL Bi.d# T-1-14-00, Water. Meters. The contract period shal.1 be one year through September 30, 2004. All terms, conditions and prices shall remain the same. Sincerely, Jay 11. Meyers Sales In Florida Toll Free:1-800-342-34pg , Loral & Outside Florida (352) 332-7106 • Fax: (352) 332-5604