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Home My WebLink AboutCity of Tamarac Resolution R-2003-295Temp Reso #10279 — November 19, 2003 Revised — December 9, 2003 ' Revised — December 11, 2003 Page 1 CITY OF TAMARAC, FLORIDA RESOLUTION NO R-2003-295 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA AUTHORIZING THE APPROPRIATE CITY OFFICIALS TO APPROVE THE CONSOLIDATED ANNUAL PERFORMANCE EVALUATION REPORT (CAPER FY2002) FOR THE U.S. DEPARTMENT OF HOUSING & URBAN DEVELOPMENT (HUD)'S COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAMS FOR HUD'S FISCAL YEAR 2002 (CASE NO.20-MI-03); ' PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, as of October 1, 2002, the City of Tamarac has received funding from the U.S. Department of Housing and Urban Development (HUD) for HUD's Fiscal Year (FY2002) in the amount of $360,000.00 for its Community Development Block Grant (CDBG) Program (attached hereto as Exhibit 1"); and WHEREAS, at the conclusion of each funded year, the City of Tamarac must prepare a Consolidated Annual Performance Evaluation Report (CAPER FY2002) which details the expenditures for its approved projects and programs undertaken during that fiscal year; and ' WHEREAS, the CAPER document requires approval of the City Commission following a thirty (30) day public comment period; and Temp Reso #10279 — November 19, 2003 Revised — December 9, 2003 ' Revised — December 11, 2003 Page 2 WHEREAS, an advertised thirty (30) day review period began on November 3, 2003 and any comments received were made a part of the document; and WHEREAS, the approved (CAPER FY2002) documentwill be submitted to HUD for approval by December 31, 2003; and WHEREAS, the Director of Community Development recommends approval; and WHEREAS, the City Commission of the City of Tamarac, Florida deems it to be in the best interest of the citizens and residents of the City of Tamarac to authorize the appropriate City Officials to approve the Consolidated Annual Performance Evaluation Report (CAPER FY2002) for submittal to the U.S. Department of Housing & Urban Development (HUD) consistent with Community Development Block Grant (CDBG) I Program requirements. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA: SECTION 1: The foregoing "WHEREAS" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution. SECTION 2: That the City Commission approve the Consolidated Annual Performance Evaluation Report (CAPER FY2002) (attached hereto as Exhibit "V) to be submitted to the U.S. Department of Housing and Urban Development (HUD) consistent with Community Development Block Grant (CDBG) Program requirements. SECTION 3: All resolutions or parts of resolutions in conflict herewith are 1 J 1 Temp Reso #10279 — November 19, 2003 Revised — December 9, 2003 Revised — December 11, 2003 Page 3 hereby repealed to the extent of such conflict. SECTION 4: If any clause, section, other part or application of this Resolution is held by any court of competent jurisdiction to be unconstitutional or invalid, in part or application, it shall not affect the validity of the remaining portions or applications of this Resolution. SECTION 5: This Resolution shall become effective immediately upon its passage and adoption. PASSED, ADOPTED AND APPROVED this 17`h day of December, 2003. ATTEST: MARION SWEN ON CMC' CITY CLERK I HEREBY CERTIFY that I have approved this RESOLUTION as to form. MITCHELL S. KRA' FT CITY ATTORNEY JOE SCHREIBER MAYOR Record of Commission Vote: Mayor Schreiber: Aye Commissioner Portner: Aye Commissioner Flansbaum-Talabisco: Aye Commissioner Sultanof: Aye Vice Mayor Roberts: Aye f t City of Tamarac f� I „ 1 E E� I l 1 Community Development Block Grant (CDBG) Program Consolidated Annual Performance Evaluation Report I it (CAPER FY 2002) GRANT NO. B02MC120048 I i Prepared by: Community Redevelopment Associates (CRA) of Florida, Inc. I� f Submitted to: U.S. Office of the Department of Housing and Urban Development j� Florida State Office, Miami j I December 19 2003 E �I j, 1zi2v03 ij ��U�m�o�K�� |�TR%�DU�T|�JN—..----,~--.--..—.,~—..--..^—..--,.--^—,`--..--^—`.~--,— ��n�D��E� ��...,...�..�^-..�..�.,.�.��,�..�.��..�..�.,�..,� /\nnum|�A|oc�timn--.—�`..--^—.--..--.--,^--~.—^.^—..—.`--.^`.^—`^—^—^—, Annua/�U|n�m�imo �`^��^��`��^`��`~��^`��`^�`^��^^�`��~�`'^��`^�� /\NNU�LP��9��}�%8A�(�E—.---.'—'--`,—~,~^--~—,.~--.~'~--`^—`--~—.~^—_.—� Neoowr�m5kAm��AvaUm��m�thin�h�Ju��di�Uon,--`.^—`.—`.--.--`--.--^—`^---.� Nw��u,n��xm�n��dmAdEm�unl��m�d`.--..--~'—~--~^—.^—,.--,^—,^—`--..^—,.� R��d�Dh�|;�mh��iU�o�Qn—_,..,�.^—.~.~~~--^^^`,.^—^.^`—^..^—..—'.—^.—,~^—`..� '�omnnnmn��7��hob&�oDon ^--`--`--'--`^--`--`^---^—`--'`—`^^,..—.---..�l2 Pu��S�� ^—'~—'---'`^—`^--^^--`^—`^`—'~^^—`^^—`^—`~--~^—.--,---.—�l4 Pm��q��<� `^^—`^^--^—`~^--^^'—^`--^~^—^^—`^^—^^^—~—.—,..--..�l6 Mounnhn|d�andPeraunoAso��d ' `--`^--^--`--^--`---^----^--`^--.—,--.—..l? �u��0fFun��A��imn —`^—`^--^---^--`--`^—'-^~—`^--~—`^--.—,.--..—�l8 PrV�VS��V�A��m�|P��0O0��q:V�n��uW/OQFlg��Di[ityD�d�}...`..—,^^--^—..—..--.�l� ��roph�Ln�bnn ------~—``—~---'--`--'^--`--`^—`--`--.--.—.�.--l9 Se�UUn3��pV� —'~^--`--^-----'^-----^---^^--^^—`~—`^^—`--..—,---..l9 B�ni$r�t�Ayh>n�@��H�uSiRg.—....~.—...—.~'`~~^...—~..—~^.—.^—,^^...—..—.,.�2l FairHo�� -^^``^^^^^^^^^^^^^`^^`^^^^`^^`^^^^^^^^~`^^^^`~—^^^^�^^.,......,.....2� Lnm�B��Pai� —`--`--~^—'~—`^^'----`^-----^~—`^--^—`^—,--..--..'22 Lev�ra0ioA��ur�eo ^—'^--^^^`^'—`~~—^^^—`^^—`^—`^—~^—~~^—`~—`^^,.--...—'23 |n��u(�no�Gtmuc�unr '--------^--^---'--^--`--`--`—`^----.-------�23 ��inumnoYCm� ^'—`^--^--`'—`^--^^—~`'—'`--`^--^--^^^—^--.--..—,.---'2� /\G8E��K�E��]F��Y�U/�Lp��F[��KQA��E.—...—~~--..`.~~—..^—`.—..--^—'^--...—� {��n��t�nn�vvbh�hw��m��0mP|Gn,.--.--.^`..—`^--.--~--^--,--..—.---.—'25 A�� '-`'��—^--�`—��''��`�^'�'-''�''~�-�--��—��~��'�,.—,�.��—�..�`�27 �Q��y��C�8�|�d��o�*�i�pmduoaL�m��uosoxn��—�.�.��.�'��`�^��`.-''�`'�'��',��.��,��..��2� A69,�YQ�C�^��inuo��nwmoom��cpo�'�'��'�''��'��'`��—��'�'��'''�'��—.�'—��-��3� &9P�l��l��Z»�Souvnu�'of�u��ibonDz�od�'�''��,'��.�'',�''��'��''��^��~��~.��.��.��.��Jl INTRODUCTION City of Tamarac — Consolidated Annual Performance and Evaluation Report (CAPER-FY02) This section provides an introduction to the purpose of a Consolidated Annual Performance Evaluation Report (CAPER). It outlines the information provided in the CAPER, timeframe for its submission, and how citizens may participate in the process of developing this report before it is submitted to the U.S. Department of Housing and Urban Development (HUD). Background information on the jurisdiction submitting this CAPER, the City of Tamarac, is also included. Finally, the introduction provides a snapshot of the City's annual allocation and use of Community Development Block Grant (CDBG) and State Housing Initiative Partnership (SHIP) funding. Contents of the CAPER The Consolidated Annual Performance Evaluation Report (CAPER) is required of a jurisdiction that receives funding from HUD. This report must be submitted to HUD within 90 days after the close of the jurisdiction's program year and includes information on what resources were available to the City for its various community development programs and how and where these resources were invested. The CAPER also contains information relevant to the households assisted (including racial and ethnic data), actions taken to further fair housing, and how the jurisdiction's actions and performance align with the City's overall strategic plan. The CAPER-FY2002 outlines the City of Tamarac's past year performance relative to the expenditure of Community Development Block Grant (CDBG) and State Housing Initiative Partnership (SHIP) funds to accomplish the goals stated in its Consolidated Plan/Annual Action Plan and the Local Housing Assistance Plan (LHAP). The three plans correlate with the jurisdiction's overall goals for the community. Throughout this CAPER, expended amounts refer to actual costs that the City has been reimbursed for and is reflected on the Integrated Disbursement Information System (IDIS).t Encumbered amounts refer to funds that have not yet been reimbursed to the City and/or amounts awarded for work in progress. As an entitlement city, Tamarac is required to make its CAPER-FY2002 available for public review. Accordingly, on this 3rd day of November 2003, the City of Tamarac hereby offers its CAPER-FY2002 for public review and comments. During the public comment period, all comments received will be considered before the CAPER is submitted to HUD. The entire public participation process is outlined in Appendix A and B of this report. ' All tracking of federal funding is done through IDIS. It is a PC -Based software package that is utilized by HUD to determine compliance by a jurisdiction with its Consolidated/Annual Action Plan. City of Tamarac — Consolidated Annual Performance and Evaluation Report (CAPER-FY02) 2 Community Description The City of Tamarac offers the best of the South Florida lifestyle. If offers its residents the opportunity to stay at home and enjoy what others would call a "vacation." Residents can set out in any direction of the compass and discover right in their own backyard what foreign and domestic travelers deem exotic. Fort Lauderdale, with its world-renowned beaches, tournament fishing, Caribbean reefs for scuba diving and gourmet restaurants, shares Tamarac's eastern border. The vast wilderness and unmatched beauty of the Everglades National Park lies just across the City's western boundary. The world's most luxurious cruise ships sail for exotic Caribbean ports from docks just a few minutes away. Key West, America's "Margaritaville", is just a short drive south. Residents and tourists can also drive to the north and say hello to Mickey, Minnie and Donald at Orlando's Disney World. In Tamarac, residents can golf, play tennis, swim, or maybe just enjoy a quiet picnic by the water. The U.S. Conference of Mayors named Tamarac one of America's most livable cities. The White House designated the City as a Millennium Community. The President also awarded his Blue Ribbon of Excellence to the Tamarac Elementary School. Lush green lawns and inviting canals frame Tamarac's diverse opportunities to make a home. Whether people seek the convenience and economy of a condo flat or want the spaciousness and luxury of a large home with a golf course view, they are likely to find it in Tamarac. In Tamarac housing opportunities are abundant. Whether residents want to rent or buy, Tamarac is affordable. The real estate millage rate is below the Broward County average. Tamarac is a safe city. Its crime rate is the lowest for any Broward County municipality of more than 55,588 residents. Tamarac's Parks and Recreations Department provides year-round recreation programs for every age group. Softball, tennis, roller hockey, boat launch, fishing, picnic and shaded playground facilities are offered at four city -owned and operated Parks. A business -friendly city government, immediate inter -modal transportation access, an abundant professional and skilled workforce, and an unparalleled lifestyle attract new businesses and industries. With more than 55,588 residents spread across its 12- square miles, the City of Tamarac is one of the densest cities in Broward County. Tamarac operates under a city commission/ city manager form of government. Residents elect their Mayor at -large and each of four City Commissioners from single - member electoral districts. The City of Tamarac employs 350 people in its various departments. Tamarac's 'customer -first' orientation is a secret to the City's recent economic and community development successes. The City promises businesses and residents a professional "customer service that is second to none." City of Tamarac — Consolidated Annual Performance and Evaluation Report (CAPER-FY02) 3 As indicated in Figure 1, Tamarac is strategically located in the center of Broward County. The City is within twenty minutes of major highways, the Ft. Lauderdale/Hollywood Airport, Port Everglades and railways. It is easily accessible from the Sawgrass Expressway and the Florida Turnpike. Figure 1: The City of Tamarac within Broward County V L . V Source: Broward County City of Tamarac — Consolidated Annual Performance and Evaluation Report (CAPER-FY02) 4 Annual Allocation For Fiscal Year 2002, the City of Tamarac was awarded $360,000 in CDBG funds from HUD_ A total of $577,910 in SHIP funds was awarded from the State of Florida during the same period. These funds were made available to the City by the Florida Housing Finance Corporation and HUD on July 1, 2002 and October 1, 2002, respectively.2 These allocations were used to fund the activities herein described, according to and consistent with the City's Consolidated Plan/Annual Action Plan and LHAP. All activities undertaken by the City benefited low and moderate -income persons.3 Based on citizens' input (including strategies, priorities, needs, and objectives of the Consolidated Plan/Annual Action Plan and LHAP), the City allocated 54% of its CDBG funds and 90% of its SHIP funds for housing rehabilitation and other housing related activities. 12% Figure 2: Allocation of Funds 10% 54% CDBG OResiderdial Rehabilitation GCommerical Revitalization ❑Public Service ❑Program Administration SHIP M Residential Rehab H Purchase AssistanceEmergency Repairs 'OHome Ownership Coun. 52% �:MAdminis. 2 FY2002 CDBG(Oct. 1, 2002 to Sept. 30, 2003) correspond and over lap SHIP FY2002 (July 1, 20M to June 303 2003) 3The CDBG low-income category is equivalent to the SHIP very -low-income category. The CDBG moderate4ncome category is equivalent to the SHIP low-income category. The SHIP moderate income category is does not have an equivalent Category in CDBG. City of Tamarac— Consolidated Annual Performance and Evaluation Report (CAPER-FY02) 5 ANNUAL PERFORMANCE City of Tamarac— Consolidated Annual Performance and Evaluation Report (CAPER-FY02) Investment of Available Resources City of Tamarac — Consolidated Annual Performance and Evaluation Report (CAPER-FY02) Resources Made Available within the Jurisdiction In the City of Tamarac's ongoing commitment to provide assistance to its low and moderate -income residents, for Fiscal Year 2002, City officials approved the following Community Development Block Grant projects and activities for funding: Proiect RESIDENTIAL REHABILITATION Proiect COMMERICIAL REVITALIZATION Proiect PUBLIC SERVICE Proiect PROGRAM ADMINISTRATION Activit Home repair and weatherization assistance for low and moderate -income households (citywide). Activitv Fagade and exterior improvements to businesses and shopping centers in target area. Activitv CPR Enhancement, Life Safety Education, Community Emergency Preparedness, Part -Time Bus Driver for Senior Transportation Program, Low - Vision Computer Training to Seniors and Senior Hearts-N-Parks Program. Activity Administration, Planning, and Capacity Building. Resources Expended and Encumbered The following resource chart indicates the funds expended and encumbered for both CDBG and SHIP funds for Fiscal Year 2002.E The chart is followed by a narrative/break- out of each CDBG activity. Appendix C and D provides additional information on the resources and activities as it is presented in IDIS. 4 FY2002 CDBG(Oct. 1, 2002 to Sept. 30, 2003) correspond and over lap SHIP FY2002 (July t, 2002 to June 30, 2003) City of Tamarac — Consolidated Annual Performance and Evaluation Report (CAPER-FY02) 8 oa d- �a ", < 00 0 00 0 00 0)°r' m LL.w a iao ca 'o m 4 Ea 7 co OD W pQ O 0CCL pQ O p O 11-4 N O U Irnj wU O CJ O S a O N N LQ ODD V, W _ [V W N 1p� o O M p {(��] a"> H o (�Op W H p N 01 p O! N N a: LL f9 b9 (N Y9 M f9 fA f9 fA NN 1�.f O D1 aS m 8 pQ p O N C n p O (J O V If N Y� N p no 00 pp O OI pp qi to N L � LL m N N N di N W b9 N f9 f9 N i9 N N N r<i N f9 N ti a� LL N (O INO O O 00 N N M C�i 01•! N O.O h 8 m m c -. am. FW LL N n N N N N p 17i N pp op M Vf N O 07 q�0 oo tNpp N! f0 H pQ� p O to N N N N t9 IA a w N > U W N N m O O b O y 8 p O N pp LL o O N C m W > C VLO R LL 0 n m ro m °° ± D W 04 pp pp pp H pp [[]] pp po N pp pp h H W g pp N fON 44. Nf fA N FA (+9 [9 fA N (9 H fA (A N fA .. cx I N al a m ci ILL N H N co a N W N U� N Y9 N fA �! Ni f9 N N !A to Q �E J m d J d m= J mR mx oy r Om p= H o = r IQ- o O Oy 0 p O U`n O V O vm O p° O m m (D m m m m y V) co to 0 U) co - e c^ c m a ins Ct! L a G U 0 5 amz s " n u_ oa 0 kso E p � o p �9 �a m L C U U p q W c c O v m U 'N E w D O� m c � � .n� c D u m u u`a c m �Y a p E p w � ^ c oom woa w N W � m m w '- m u e- £ �H m � u f Qao N Ery cm1 N � rvO U O 162 s o_ Lca SEM E e E Q i 4 F D E y O A Y N O a m osLL 9 n�a E c m a E o � q p m d C m e m m 3 w C a@p d a E m mm �S c wwo a ry d �Nmw L m m c m n � nw �c 0 o w ac m DONO IOU, p F t O N e N 6 'm d' R 7 Residential Rehabilitation Minor Home Repair and Emergency Repairs (Fiscal Year 2002) The City of Tamarac's housing rehabilitation project provides financial assistance for minor home repairs to homeowners who experience conditions in and around their homes that threaten their health, safety, and welfare. Assistance is limited to low and moderate -income homeowners and is available on a first come, first serve basis. The City expended $293,152 of the total dollars available ($681,966) from CDBG and SHIP funds for the rehabilitation of homes. The remaining funds are encumbered. Planned Schedule of Services: 41 homes- (13 - CDBG & 28 - SHIP) Actual Performance: Planned Funding Sources: Actual Funding Sources: Planned Leveraging: Actual Leveraging: Planned Matching: Actual Matching Geographically Planned: (31)5 homes - (26 - CDBG & 5 - SHIP) CDBG / SHIP CDBG and SHIP 1to1 1 to 1 None None The City elected to increase the number of eligible applicants by implementing this activity under "person" or "household" low-income criteria, as opposed to the low- income "area" criteria. Actual Geographical Area: Citywide 'there are 5 applicants in the CDBG Housing Rehabilitation Prop -am that have been income certified and a Notice to Proceed issued, 3 applicants with a contractor assigned, 3 applicants with work out to bid; and 15 homes completed. The City will meet or exceed its 36 proposed households assisted. City of Tamarac — Consolidated Annual Performance and Evaluation Report (CAPER-FY02) 10 Residential Rehabilitation (Fiscal Year 2002) Source FY2002 (+f-) Previous Revised Total Funds Expended in FY2002 FY2002 Rate of Budget Year Funds Budget FY 02 Balance Encumbered Expenditure (FY01) or Revisions CDBG $199,500 $136,015 $335,515 $217,621 $117,894 $117,894 65% SHIP 1 $346,451 $0 $346,451 $75,531 $270,920 1 $270,920 1 22 % TOTAL 1 $545,951 1 $136,015 1 $681,966 1 $293,152 1 $388,814 1 $388,814 1 40% Figure 3: Residential Rehabilitation (FY 2002) Revised Budget vs. Expended $350,000 i $300,000 - $250,DD0 - $200,DDO $150,ODO $100,000 $50,000 FY2002 Revised Budget FY2002 Expend E)CDBG ©SHIP Revised Budget: $4000 was reprogrammed from Residential Rehabilitation (FY 2002) to Administration (FY 2002) to cover the costs associated with preparing the City's Analysis of Impediments to Fair Housing. The revised budget also includes an addition of $137,833 balance forward from Residential Rehab (FY 2001). The addition of $2,182 from Public Service (FY 2000) was transferred to Residential Rehab (FY 20DO) but expended during the FY2002 fiscal year City of Tamarac — Consolidated Annual Performance and Evaluation Report (CAPER-FY02) 11 Commercial Rehabilitation (Fiscal Year 2002) The City of Tamarac's Commercial Rehabilitation program is designed to assist businesses and shopping centers, located within the designated area, in rehabilitating the exterior of their property. The grant is actually a deferred grant of up to 50% of the cost of the exterior renovations, but no more than $50,000 total. The City matches the other half of the project costs. Applications are being accepted on a continuous basis until all of the funding is allocated. Projects are funded on a competitive basis in the order that they are received and determined to the meet the program's objectives. Planned Schedule of Services: 1-3 Businesses/Shopping Centers Actual Performance: The City has granted $17,689 in CDBG Dollars to an eligible business/property owner located in the target area. The City will match the $17,689. The project is in the beginning stages and no funds have been drawn down as of yet. Remaining funds are encumbered. Planned Funding Sources: Actual Funding Sources: Planned Matching: Actual Matching: CDBG and Private Sector Funds CDBG and Private Sector Funds 1 to 1 1 to 1 Geographically Planned: The target area for this activity is the SR71441 commercial corridor located in the City of Tamarac. Actual Geographical Area: The target area for this activity is the SR7/441 commercial corridor located in the City of Tamarac. City of Tamarac— Consolidated Annual Performance and Evaluation Report (CAPER-FY02) 12 Commercial Rehabilitation (Fiscal Year 2002) Source FY2002 (+)Previous FY01 Revised Total Funds Expended in FY2002 FY2002 Rate of Budget Year Funds Budget FY 02 Balance Encumbered Expenditure CDBG $50,000 $0 $50,000 $0 $50,000 $50,000 0% TOTAL $50,000 $0 $50,000 $0 $50,000 $50,000 0°% Figure 4: Commercial Rehabilitation (FY 2002) Revised Budget vs. Expended [j ED BG SHIP City of Tamarac — Consolidated Annual Performance and Evaluation Report (CAPER-FY02) 13 Public Service (Fiscal Year 2002) The City's Public Service project has a variety of activities associated with it. Activities in Fiscal Year 2002 include CPR enhancement, life safety education, community emergency preparedness, a part-time bus driver for the Senior Transportation program, low vision computer training, and the Senior Hearts-N-Parks Program. Planned Schedule of Services: The Senior Transportation Program includes the provision of transportation to and from the doctor and dentist, government local offices and shopping for personal needs. The Senior Citizen Transportation Program provides day -today services, seven days a week to senior citizens of Tamarac. Other programs geared toward Seniors are the Low Vision program and Senior Hearts-N-Parks Program. Additional programs under Public Services include the CPR Training and First -Aid classes through the City's CERT Program. Actual Performance: In Fiscal Year 2002, the Senior Transportation Program provided assistance to 1663 persons. The Low Vision Program assisted 76 persons. The Senior Hearts-N-Parks Program assisted 362 persons. There were 37 new persons trained under the CERT Program (terrorism and medical operations). The CERT Program (CPR) trained 281 new members. There were 62 members re -certified. Planned Funding Sources: CDBG Actual Funding: CDBG Planned leveraging: None Actual leveraging: None Planned Matching: None Actual Matching: Minimal Actual and Planned Geographical Location of Funds Distribution: Citywide City of Tamarac — Consolidated Annual Performance and Evaluation Report (CAPER-FY02) 14 Public Service (Fiscal Year 2002) Source FY2002 (+/-) Previous Revised Total Funds Expended in FY2002 FY2002 FY 2002 Budget Year Funds Budget FY 02 Balance Encurnblered Rate of (FY01) or Revisions Expenditure CDBG $42,500 $36,653(+) $79,153 $49,892 $29,261 $29,261 63% SHIP $0 $0 1 $0 $0 $0 $0 0% TOTAL $42,500 $36,653(+) $79,153 $49,892 $29,261 1 $29,261 63°% Figure 5: Public Service (FY 2002) Revised Budget vs. Expended $$O,ODO $70,DDo $60.DD0 $50,000 $40,000 $3D,aD0" r $20,00D /CDBG Budget FY 2D02 Revised `'"'----.;.� Expenditure FY2D02 IoCDBG The FY 2002 revised budget includes W14 Reprogrammed from Public Service FY 2Do1. The revised budget also includes an additional $31,189 balance forward automatically carried over from Public Service FY 2001 (Does not Include the $4814 that was manually reprogrammed). City of Tamarac — Consolidated Annual Performance and Evaluation Report (CAPER-FY02) 15 Program Administration (Fiscal Year 2002) Source FY2002 (+f-)Previous Revised Total FundsFY2002 Expended in FY2002 Budget Yearfunds Budget FY 02 Balance Encumbered (FY01) or Revisions FY2002 Rate of Expenditure CDBG $68,000 $6,285 $74,285 $66,715 $7,570 $7570 89% SHIP $57,791 $0 $57,791 1$52,521 $5,270 $5270 91% TOTAL $125,791 $6,285 $132,076 1 $119,236 1 $12,840 $12,840 90% Figure 6: Administration (FY 2002) Revised Budget vs. Expended $80,WO / CDBG SHIP FCDBG OSHIP City of Tamarac— Consolidated Annual Performance and Evaluation Report (CAPER-FY02) 16 Households and Persons Assisted City of Tamarac — Consolidated Annual Performance and Evaluation Report (CAPER-FY02) 17 This section of the CAPER-FY2002 summarizes the accomplishments of the City of Tamarac in assisting low and moderate -income households/persons through the use of both CDBG and SHIP funds. Race/ethnicity, disability, age information for individuals assisted through the various programs is also included in this section of the CAPER, where available. Summary of Funded Activities The five-year strategic plan outlined in the City's Consolidated Plan provided for assistance to low and moderate -income persons and households as a number one goal. For Fiscal Year 2002, the City met this goal through the following activities: • Residential Rehabilitation • Public Service • Commercial Rehabilitation • Emergency Repairs (Minor Home Repair) (SHIP) • First Time Home Buyer's Purchase Assistance (SHIP) • Home Ownership Counseling (SHIP) The CBDG Program and the SHIP Program funded these activities in part or in whole. Proposed vs. Actual Performance (Including Race/Ethnicity Data) Residential Rehabilitation - For Fiscal Year 2002, the City proposed to provide assistance to 41 homes- (13 - CDBG & 28 - SHIP) low and moderate -income persons or households under its housing rehabilitation activities. The actual number of households or persons that received assistance through these activities during Fiscal Year 2002 was 31 (266 - CDBG and 5-SHIP) low and moderate -income persons or households. A mixture of races and ethnicity benefit from this program throughout the City. The racial/ethnic makeup of those assisted for both CDBG and SHIP are as follows: 29% Black, 16% Hispanic, 52% White, and 3% Other. Commercial Rehabilitation - The City received 1 application for its Commercial Revitalization Program. The property/business owner has been awarded a deferred grant in the amount of $17,689 and the City will match the grant. The recipient who will receive the grant is White. The City will continue to promote the Commercial Revitalization Program as a catalyst for investment and beautification along the corridor. 6There are 5 applicants in the CDBG Housing Rehabilitation Progam that have been income certified and a Notice to Proceed issued, 3 applicants with a conirador assigned, 3 applicants with work out to bid, and 15 homes completed The City will mod or exceed its 36 proposed households assisted. City of Tamarac — Consolidated Annual Performance and Evaluation Report (CAPER-FY02) 18 Public Service — The Senior Citizen Transportation Program provided assistance to 1663 persons. The Low Vision Program assisted 76 persons. The Senior Hearts `N Parks Program assisted 362 persons. The racial composition of those assisted under the Low Vision Program is 100% White. Of the 1663 persons assisted in the Senior Transportation Program, the break-out for these individuals is as follows: 69% White, 1 % Black, 7% Hispanic, 3% Disabled and 20% were women -headed households. Of the 362 persons assisted, the break-out for these individuals is as follows: 85% White, 2% Black, 1 % American Indian, 7% Hispanic, 1 % disabled, and 7% were women -headed household There were 37 new persons trained under the CERT Program (terrorism preparedness and medical operations). Fourteen of the 37 new members are between the ages of 12 and 15. The remaining 23 new persons are between the ages of 30 and 75. The re- certified members were brought in on two separate occasions. Additionally, there were 62 members re -certified. The CERT Program (CPR) trained 281 new members. The number above represents several levels of classes given for CPR and First -Aid training. The number does not include introductions to CPR for groups that were interested in having class in their communities. That number would increase the total new members trained by another 150 people. Geographic Location Housing Rehabilitation assistance is available citywide to low and moderate income single-family homeowner households. Commercial Rehabilitation assistance is available to business and property owners located along the SR7/441 commercial corridor. Public Services assistance is available citywide to low/moderate income seniors and other persons. Eligible project proposals that directly benefit low and moderate -income residents of Tamarac will continue to receive priority for funding. A direct benefit project enables residents to receive the primary benefit through projects such as social service centers and housing rehabilitation.7 These projects should directly impact areas where at least 31.4% of the residents earn 80% or less of the area median family income or the services are provided directly to eligible recipients citywide. Section 3 Report The City did not undertake an Economic Development activity in FY-2002. However, a Section 3 report is included in this CAPER under Appendix E. An example of an indirect benefit would be an investment in infrastructure improvements. City of Tamarac — Consolidated Annual Performance and Evaluation Report (CAPER-FY02) 19 Other Action Undertaken City of Tamarac — Consolidated Annual Performance and Evaluation Report (CAPER-FY02) 20 Barriers to Affordable Housing Using the Regulatory Barriers Checklist provided by the U.S. Department of Housing and Urban Development, City of Tamarac staff and consultants participated in an exercise to determine if any barriers to affordable housing were present in the City. Although the City is providing affordable housing for elderly residents in the construction of new senior facilities, additional research was conducted to determine whether the City is receptive to private development of more affordable housing. While maintaining a high quality of life, regulations that increase the cost of housing in the City include those regulations that require certain amenities and infrastructure such as sidewalks in new housing development. Understanding the relationship between required amenities and development costs, the City, through several amendments to the City's code, has addressed these potential barriers to affordable housing. In addition, zero -lot line zoning requirements were amended to require more amenities; however, homes are still built on lots smaller than the City's traditional size single-family detached zoning, Multi -family residential zoning was amended to require larger units (from 450 sq, ft. to 750 sq. ft. units). This amendment brings the City's code up to what the market is currently demanding. The intent is that larger rental units will be supported by the market to meet the demand for more affordable housing. Fair Housing The City of Tamarac has taken various steps to affirmatively further fair housing within the City through the use of its CDBG and SHIP funds. The City has embraced the strategy of making residential rehabilitation and other housing activities, the cornerstone of its federal and state funded community development projects. To affirmatively further fair housing, the City of Tamarac has carried out various housing activities including residential rehabilitation, first-time homebuyer's doom payment assistance, homeownership counseling, and barrier -free housing for the disabled and elderly. These activities have furthered fair housing by increasing opportunities for individuals to live where they choose to live within the City. While these activities alone do not further fair housing, the promotion of the programs and efforts to assist all eligible applicants regardless of their race, gender, handicap, religion, sex, familial status, color, national origin, or age is part of the process of furthering fair housing. The City's residential rehabilitation program represents small yet monumental steps to neighborhood revitalization. With this program strategy, existing homeowners have the opportunity to experience neighborhood revitalization or the maintenance of a healthy sustainable neighborhood. The provision of various public services within the City's low and moderate -income neighborhoods, through CDBG resources, also enhances the quality of the neighborhood and neighborhood revitalization efforts for existing residents. City of Tamarac — Consolidated Annual Performance and Evaluation Report (CAPER-FY02) 21 The City of Tamarac has also promoted fair housing through education. In the previous fiscal year, the City participated in a fair housing seminar coordinated by CRA of Florida in conjunction with HUD and other CDBG entitlement and small cities (City of Pembroke Pines, City of Miramar, City of Plantation and the City of Cooper City.) Another Fair Housing seminar may be planned for the upcoming fiscal year. Ongoing educational outreach is provided to applicants of the City's first time homebuyer's housing program. Each housing applicant is given the pamphlet "Are you a Victim of Housing Discrimination?" This pamphlet advises the applicant of his or her Fair Housing right. These pamphlets are also available in English and Spanish in the waiting area of CRA of Florida, accessible to all visitors. In addition, to its housing and public service programs and educational outreach, the City has a Fair Housing Resolution, passed in 2000, that emphasizes the City's commitment to the issue. This fiscal year, CDBG dollars funded the preparation of the City's updated Analysis to Impediments to Fair Housing. The Analysis is still being prepared and will include an action plan to address strategic steps for the City to continue to affirmatively further fair housing within the City. CRA of Florida will work with the City of Tamarac to implement the Al's final recommendations and action plan. Lead -Based Paint The City of Tamarac continues to evaluate lead -based paint hazards through several approaches. Annually, the City contacts the Broward County Public Health Department to determine whether any residents have been diagnosed with high levels of lead and if so, identify where the residents' housing units are located. If incidents are reported, the City will fund lead testing through its CDBG and SHIP housing rehabilitation programs. In recent years, the federal government has placed more attention on eliminating lead dust and new regulation outline clean-up and final clearance procedures. Occupants must receive notification of lead -based paint hazards. In general, for homes built prior to January 1, 1978, all lead -based paint must be either stabilized or removed; and dust testing must be performed after the paint has been disturbed to ensure that a house is lead-safe.8 A pamphlet "Protect Your Family from Lead in Your Home" is given to each individual seeking residential rehabilitation grant assistance. The pamphlet explains the effects of 8 The Residential Lead -Based Paint Hazard Reduction Act of 1992, also known as Title X of the Housing and Community Development Act of 1992, amended the Lead -Based Paint Poisoning Prevention Act of 1971 (Lead Act). This amended Act established the current Federal lead -based paint requirements. The new lead -based pant regulation implements sections 1012 and 1013 of this Act. The new regulation appears within title 24 of the Code of Federal Regulations as part 35 (24 CFR 35.105). HUD has issued a new regulation to protect young children from the poisoning hazards of lead -based paint in housing that is financially assisted or sold with federal government resources. The regulation, which took effect September 15, 2000, increases the requirements in current lead -based paint regulations. The regulation does not apply to housing built after January 1, 1978, when lead -based paint was banned for residential use. City of Tamarac — Consolidated Annual Performance and Evaluation Report (CAPER-FY02) 22 lead on adults and children. All homes receiving CDBG funds and meet the criteria for lead -based paint are being tested within Tamarac. Leveraging Resources Leveraging resources is utilized by the City as a tool to better meet the needs of its low and moderate -income persons by increasing the total number of dollars available per person. As a SHIP grantee, the City of Tamarac will leverage CDBG dollars against SHIP dollars in its Housing Rehabilitation Program to not only increase the total dollars available to the applicant but to assist certain moderate -income persons not eligible under CDBG income criteria. In addition, with the Commercial Rehabilitation Program, the City will leverage CDBG funding with a match made by the City. Institutional Structure The City will continue to coordinate with local non-profit housing and social service providers to develop and enhance Broward County's collective system. Continuum of Care The City will work with the County, and local non-profit social service and housing providers to fully support the countywide Continuum of Care system to assist homeless families and individuals. City of Tamarac — Consolidated Annual Performance and Evaluation Report (CAPER-FY02) 23 ASSESSMENT OF ANNUAL PERFORMANCE City of Tamarac — Consolidated Annual Performance and Evaluation Report (CAPER-FY02) 24 Assessment During this reporting period, the City of Tamarac on average met its expectations in both the number of clients served and the use of funds to meet its community development needs. The activities undertaken by the City in Fiscal Year 2002, including residential rehabilitation, purchase assistance, commercial rehabilitation, and several public service activities correlate with the overall goal of the City's CDBG program. That goal is to "arrest and prevent any physical or economic blight through the rehabilitation and/or construction of housing, infrastructure and community facilities, and through economic development initiatives." Consistency with the Strategic Plan9 Goal "To arrest and prevent any physical or economic blight through the rehabilitation and/or construction of housing, infrastructure and community facilities, and through economic development initiatives." Objectives The overall program objective is driven by several factors including (1) the age and condition of the residential developments in the City; (2) the need for community facilities for low/moderate income households particularly elderly households; and (3) the need to assist the private sector in commercial and industrial expansion that will provide employment opportunities for low/moderate income residents of the City. The City of Tamarac continues to insist on high quality housing development, as well as quality maintenance of the City's existing housing stock by residents. However, the City must ensure that affordable high quality housing for the low/moderate income residents remains disbursed throughout the City. This objective can be achieved over the next five years through the following strategies: (a) Provide first-time home ownership opportunities for low and moderate - income residents. (b) Maintain the supply of affordable housing through rehabilitation of older units. (c) Provide Public Services to support the City's Senior Transportation Program. This program provides free transportation to persons sixty (60) 9 Strategic Plan information is from the approved 2000-2004 Consolidated Plan City of Tamarac — Consolidated Annual Performance and Evaluation Report (CAPER-FY02) 25 years or older and to support CPR Enhancement, Life Safety Education, Smoke Detectors. The City's funding priorities are housing development and assistance and public service projects. In Fiscal Year 2002, the City's resources and performance were consistent with this priority. The City will continue to implement strategies that enhance the assistance provided to Tamarac's low and moderate -income residents. The City will work with CRA of Florida to continue to implement activities that address the community's needs in FY 2003. Methods of monitoring individuals assisted and expenditure of funds will be maintained and improved when necessary. Through the implementation of these strategies, the City will work toward its goal to maintain a healthy and sustainable community and to enhance the quality of life of Tamarac's residents, particularly those of low and moderate -income. City of Tamarac - Consolidated Annual Performance and Evaluation Report (CAPER-FY02) 26 APPENDIX A: Public Notification City of Tamarac — Consolidated Annual Performance and Evaluation Report (CAPER-FY02) 27 12/03/03 14:20 FAA iaoa a:aaa 1.1. _ Qw'4pp4aD•D."0 0 K • s•• V M D a r bon�S�sms o �1',"0n n 0 r, R A ef in bnp0 p ' W :r` X IT D 'R S • S • $ r j R P 7 i 0 P D n to n m y 0 h • P M I • anPa n PPILP 5 7 r, 0,CnC•' fP�r M' Y 0;• 0. 7 v N~ 9 i•j Kr 4 r• P1 v N • p i• O r 04. D ro • •gg �■ 7 r N D F P 4pi g n Rn n ° O ~ • to n�1 $ n n n 06 -0 g n v 7 s n o D+Y e 43 n G • n e r • R O H M 1-4 P M to O n rt p n G O ID ca b r a m r i to 10 o x x m Q it O Cl K N H ^'1 O a Q 6° <.0.77 �Nn S�fgf gsm a�mN 3wms n° wm"�� o��ggg7y��S y�O't scH� Y c aNvmp-a v�?INn vi v�N'Ccm �acmi. $3nw ^om Yo_v �a�'t!N'v��Si Cd�pmflnl to proem 3�" MAcs 9p'4 �+.r r T DO . p m H�3�. Orn ~ ^� �' ® 6�m0�'.n�rjj 0rn V' C N m p ri L C N S m L m _.Q p 'oa�� Ne� In IV n�uZ�^Tg gpngV CDriz Q�a:n N:To �me Kmg��3RQ7 � C pm ONV �ii �p'C�.� g37NY APPENDIX B: Citizen Participation & Public Comment City of Tamarac — Consolidated Annual Performance and Evaluation Report (CAPER-FY02) 28 CITIZEN PARTICIPATION PROCESS The City of Tamarac will respond to all written comments prior to submitting the adopted CAPER. The CAPER is available for review at the City Clerk's Office. Public Hearing The City Commission Public Hearing will be held on December 17, 2003, at City Hall. The Public Hearing was advertised in the Sun -Sentinel Newspaper. Availability of the CAPER Availability of the CAPER was advertised on November 1, 2003 in The Sun -Sentinel. The notice stated that the CAPER was available for review for thirty (30) days and encouraged residents and other interested persons to provide written comments to the following address: City of Tamarac City Clerk's Office 7525 NW Be Avenue Tamarac, FL 33321-2401 Public Comment In accordance with the public notice included in this report, citizens will be given until 12:00 noon, December 3, 2003 to submit comments regarding this report. 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E�a'.yF•y. � Z4zH��H H a5a0a ..z.,wwwTji uSz�V'fjHC, a i�0 00°a1% F04aMH40CZHlw 4 a H a w 44 0�0 x o z .Oi F K M 0 0 0 0 0 0000 14 0 0 0 0 0 0 it w I p H n 0 0 000 . z N 0 0 �'1N C 1 0 0 d d q O nN N d d 4 W 3 q m z k M n Pai M HH F�1 NM HE R H� •L ��y!• 0 0 A m7 ebt o OOH W m z 5 iE�OH7. 'J FNZ i"�S O UF� r H H 4 o o Da0Raa w w E. E. E I - au Dzpp 0 E. F H Iq O zon � p M u pO�F H W O iC Qz M F 4 � � F m tl z F M yyz a 0 Pzig rath p MOB rgiGH O 080 f+U H r A R' Cq7 O F APPENDIX E: Section 3 Report City of Tamarac — Consolidated Annual Performance and Evaluation Report (CAPER-FY02) 32 Section 3 Summary Report Economic Opportunities for Low- and Very Low -Income Persons back of page for Public Reporting Burden statement ,ecipient Name d Address: (street, city, state, zip) CITY OF TAMARAC 7525 N. W. 88th Avenue TAMARAC. FL 33321-2401 8. Program Code: • (Use a separate sheet 7 for each program code) U.S. Department of Housing and Urban Development Office of Fair Housing and Equal Opportunity HUD F'rold office: 2. Federal Identification: (contract/award no.) B-02-MC-120048 4. Contact Person: TAMMY REED-HOLGUIN 6. Reporting Period: 10/01/02 - 09/30/03 9. Program Name: CDBG - Entitlement OMB Approval No. 2529-0043 (exp. 61302004) 3. Dollar Amount of Award: $360,000 5. Phone: (include area code) (954) 724-13" 7. 11t/19%�Ilo3 Submitted: Part F Employment and Training (" include New Hires in columns E 8 F.) A B C D' E" F" Number of Number of New %of Aggregrate Number %of Total Staff Hours Number of Section 3 Job Category New Hires Hires that are of Staff Hours of New Hires for Section 3 Employees Employees Sec. 3 Residents that are Sec. 3 Residents and Trainees NONE Technicians Construction by Trade (List) Trade NONE Trade NONE Trade Program Codes 3 Public/Indian Housing 4 Homeless Assistance 6 EDBG-State Administered 1 Flexible Subsidy A = Development, 5 HOME 9 Other CID Programs 2 Section 202Ia11 B = Operation 6 HOME -State Administered 10= Other Housing Programs C = Modernization 7 CDBG-Entitlement form HUD-60002 (62001) Part II: Contracts Awarded 1. Construction Contracts: A. Total dollar amount of all contracts awarded on the project B. Total dollar amount of contracts awarded to Section 3 businesses S C. Percentage of the total dollar amount that was awarded to Section 3 businesses % D. Total number of Section 3 businesses receiving contracts 2. Non -Construction Contracts: A. Total dollar amount of all non -construction contracts awarded on the projecttactivity $ B. Total dollar amount of non -construction contracts awarded to Section 3 businesses $ C. Percentage of the total dollar amount that was awarded to Section 3 businesses % D. Total number of Section 3 businesses receiving non -construction contracts Part III: Summary Indicate the efforts made to direct the employment and other economic opportunities generated by HUD financial assistance for housing and community development programs, to the greatest extent feasible, toward low- and very low-income persons, particularly those who are recipients of government assistance for housing. (Check all that apply.) Attempted to recruit low-income residents through: local advertising media, signs prominently displayed at the project site, contacts ❑ with community organizations and public or private agencies operating within the metropolitan area (or nonmetropolitan county) in which the Section 3 covered program or project is located, or similar methods. FJParticipated in a HUD program or other program which promotes the training or employment of Section 3 residents. Participated in a HUD program or other program which promotes the award of contracts to business concerns which meet the definition of Section 3 business concerns. Coordinated with Youthbuild Programs administered in the metropolitan area in which the Section 3 covered project is located. ❑ Other, describe below. Public reporting burden for this collection of information is estimated to average 2 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. This agency may not collect this information, and you are not required to complete this form, unless it displays a currently valid OMB control number. Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701 u., mandates that the Department ensure that employment and other economic opportunities generated by its housing and community development assistance programs are directed toward low- and very low- income persons, particularly those who are recipients of government assistance for housing. The regulations are found at 24 CFR Part 135. The information will be used by the Department to monitor program recipients' compliance with Section 3, to assess the results of the Department's efforts to meet the statutory objectives of Section 3, to prepare reports to Congress, and by recipients as a self -monitoring tool. The data is entered into a data base and will be analyzed and distributed. The collection of information involves recipients receiving Federal financial assistance for housing and immunity development programs covered by Section 3. The information will be collected annually to assist HUD in meeting its reporting requirements under Section 808(e)(6) of the Fair Housing Act and Section 916 of the HCDA of 1992. An assurance of confidentiality is not applicable to this form. The Privacy Act of 1974 and OMB Circular A-108 are not applicable. The reporting requirements do not contain sensitive questions. Data is cumulative; personal identifying information is not included. form HUD-60002 16120011