HomeMy WebLinkAboutCity of Tamarac Resolution (42)Temp. Reso. #9682
February 6, 2002
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CITY OF TAMARAC, FLORIDA
RESOLUTION NO. R-2002-42
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF TAMARAC, FLORIDA AUTHORIZING THE CITY
MANAGER TO SEEK GRANT FUNDING FROM THE
FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS
EMERGENCY MANAGEMENT PREPAREDNESS AND
ASSISTANCE MUNICIPAL GRANT PROGRAM IN THE
AMOUNT OF $50,000 FOR THE ACQUISITION OF
EMERGENCY PREPAREDNESS COMMUNICATIONS
EQUIPMENT; PROVIDING FOR A CITY MATCH OF IN CASH
AND IN KIND; PROVIDING FOR CONFLICTS; PROVIDING
FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, the City Commission of the City of Tamarac wishes to improve
emergency management capabilities within the City in the fundamental areas of response
and recovery; and
WHEREAS, the City of Tamarac Emergency Preparedness Plan (1997) provides a
guideline for the preparation, recovery and mitigation during times of emergency and
disaster; and
WHEREAS, the State of Florida Department of Community Affairs has grant funds
available under the Emergency Management Municipal Grant Program for local
governments to implement projects that will further state and local emergency
management objectives; and
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Temp. Reso. #9682
February 6, 2002
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WHEREAS, the City Commission of the City of Tamarac via Resolution #2002-028
authorized the City Manager to seek grant funding from the Emergency Management
Municipal Grant Program for emergency communications equipment; and
WHEREAS, the granting agency requires that the applicant show evidence of a firm
commitment to provide matching funds; and
WHEREAS, upon notification of award by the Florida Department of Community
Affairs, subsequent legislative action by the City Commission will be required to accept the
grant funding and to amend the grants fund budget; and
WHEREAS, the City Commission of the City of Tamarac is committed to provide the
resources needed to continue and maintain the project should funds be awarded; and
WHEREAS, the City Manager and the Fire Chief recommend the submission of the
completed grant application a copy of which is hereto attached as Exhibit A; and
WHEREAS, the City Commission of the City of Tamarac deems it to be in the best
interest of the citizens and residents of the City of Tamarac to authorize the City Manager
to submit the application and further wishes to express its firm commitment to provide
matching funds as outlined in the application hereto attached as Exhibit A.
Temp. Reso. #9682
February 6, 2002
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NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF TAMARAC, FLORIDA:
SECTION 1: That the foregoing "WHEREAS" clauses are HEREBY ratified and
confirmed as being true and correct and are HEREBY made a specific part of this
Resolution.
SECTION 2: The City Manager is HEREBY authorized to submit the application to
the State of Florida Department of Community Affairs Emergency Management Municipal
Grant Program in the amount of $50,000 for the acquisition of emergency preparedness
communication equipment a copy of which is hereto attached as Exhibit A.
SECTION 3: The City match in excess of 2:1 in cash and in kind as outlined in the
proposal, a copy of which is hereto attached as Exhibit A is HEREBY authorized.
SECTION 4: All resolutions or parts of resolutions in conflict herewith are HEREBY
repealed to the extent of such conflict.
SECTION 5: If any clause, section, other part or application of this Resolution is
held by any court of competent jurisdiction to be unconstitutional or invalid, in part or
application, it shall not affect the validity of the remaining portions or applications of this
Resolution.
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Temp. Reso. #9682
February 6, 2002
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SECTION 6: This Resolution shall become effective immediately upon its passage
and adoption.
PASSED, ADOPTED, AND APPROVED this 13th day of February, 2002.
JOE SCHREIBER
MAYOR
ATTEST:
RECORD OF COMMISSION VOTE:
MARION SWENSON, CMC
CITY CLERK MAYOR SCHREIBERA-yel
DIST 1: COMM. PORTNER A -ye/
DIST 2: COMM. MISHKIN Ayer
I HEREBY CERTIFY that I DIST 3: V/M SULTANOF AbVevti
have approved this DIST 4: COMM. ROBERTS Alvel
RESOUITION as to form.
MITCHEL& S.
CITY ATTO
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City of Tamarac
"Committed to Excellence... Always"
Jeffrey L. Miller Letter of Transmittal
City Manager
Department of Community Affairs
Division of Emergency Management
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399-2100
Re; City of Tamarac Emergency Communications Equipment
Ladies and Gentlemen:
This letter of transmittal is provided to express the interest of the City of Tamarac in
improving disaster preparedness, response, recovery, and mitigation within the City, Broward
County and the State of Florida as a whole. By pursuing a bottom -up approach to Emergency
Management, Tamarac utilizes the State of Florida and Broward County framework for disaster
preparedness. The City acknowledges its primary responsibility to reduce threats to the
residents, limit losses, assess damages and provide remediation in the event of a disaster.
Funding is being respectfully requested through this grant process in the amount of
$50,000. The City Commission supports this proposal and commits a cash contribution of
$30,000 and an in -kind contribution of $107,517. This funding will allow the City to purchase
emergency communications equipment for use in the City's Emergency Operations Center, thus
making it possible for the City to fulfill its role and obligation in emergency management and
preparedness. This project addresses emergency management priority Areas 4A and 413, as
identified in the Notice of Fund Availability.
The City assures that only those entities identified in the application are involved in the
proposed project. The application is made without collusion with any other entity submitting an
application. The application is, in all respects, fair and in good faith, without fraud or collusion.
The signer of the application has full authority to bind the applicant and all other involved
parties.
If further information is needed, please do not hesitate to contact Melissa Francis, who
will serve as the City's representative for this proposal. She can be reached at (954) 718-3049.
Thank you for your consideration. We look forward to hearing from you once you have
had an opportunity to review our proposal.
Sincerely,
Jeffrey L. Miller
City Manager
7525 N.W. 88th Avenue, Tamarac, Florida 33321-2401 - (954) 724-1230 - Fax (954) 724-2454 - jeffm@tamarac.org
Equal Opportunity Employer
City of Tamarac Emergency Communications Equipment
TITLE PAGE
TITLE OF PROJECT Emergency Communications Equipment
AMOUNT REQUESTED FROM STATE $ 50,000
AMOUNT MATCHING FUNDS COMMITTED $137,517
This is an application for a competitive grant under (indicate ONLY one):
1) Emergency Management Competitive Grant Program, or
X 2) Municipal Competitive Grant Program
The application is submitted for consideration in the following category (select ONLY one):
1) A project that will promote public education on disaster preparedness and
recovery issues.
2) A project that will enhance coordination of relief efforts of statewide private
sector organizations, including public -private business partnerships.
3) A project that will improve the training and operations capabilities of agencies
assigned lead or support responsibilities in the State Comprehensive Emergency
Management Plan.
X 4) A project that will otherwise further state and local emergency management
priorities identified in the Notice of Fund Availability.
APPLICANT INFORMATION:
Name of Organization: _City of Tamarac
Address of Organization: 7525 NW 88 Avenue; Tamarac, Florida 33321
E-mail address: melissaf a,tamarac.org or dianep(a-)tamarac.org
Name of Chief Elected Official: Joseph Schreiber, Mayor
Name of Chief Administrative Officer: Jeffrey L. Miller, City Manager
Name of Applicant Contact: Melissa Francis, Diane Phillips
Title of Applicant Contact: Management Analyst, Assistant to City Manager
Telephone Number of Applicant Contact: (954) 718-3049
Federal Employee Identification (FEID) Number: 59-1039552
AUTHORIZED SIGNATURE rMust comply with 9G-19.008(7), F.A.C., or application will
not be scored]:
Signature: Z. /",7��
Title: City Manager
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Temp. Reso. tI MI
Exhibit A
City of Tamarac EOC Proposal
TABLE OF CONTENTS
Letterof Transmittal.................................................................. 1
TitlePage................................................................................. 2
Tableof Contents..................................................................... 3
ProposedProject Presentation......................................................... 4 —15
ProjectBudget/Justification............................................................ 12 - 13
MatchingFunds............................................................................ 13
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Temp. Reso. #9881 I
Exhibit A
City of Tamarac EOC Proposal
EMPA Trust Fund Emergency Management Competitive Grant Program 2000
Proposed Project Presentation
The City of Tamarac Emergency Operations Center (EOC)
STATEMENT OF NEED
The City of Tamarac, located in Broward County, has a current population of 56,047 (University of
Florida Bureau of Economic and Business Development). The population of Broward County is 1.6
million. Tamarac is the 1 Oth largest of Broward's 30 municipalities, the 36th largest municipality in the
State and one of the fastest growing, having increased tenfold in the years between 1970 and 2000. The
entire City is located within a low-lying urban area historically prone to flooding.
The age of the population further compounds the importance of the City's emergency response efforts
during times of disaster. The State CEMP classifies that 18% of Florida's population, which is over the
age of 65, as particularly vulnerable in the event of a disaster and categorizes 1 % as "frail elderly". By
comparison, while 18% of Florida's population is over age 65, according to the most recent census data,
38% of Tamarac's population is 65 or older. A large portion of the County's frail elderly population
resides in Tamarac's nine ALF's. During times of emergency and disaster the majority of Tamarac's
residents shelter in -place, making emergency response capabilities, the ability to maintain continuity of
government and consistent contact with the citizenry essential.
The western border of Tamarac is adjacent to the Everglades. Last year's wildfires came perilously close
to the City. While emergency measures were taken to contain the wildfires, given the nature and age of
the population, Tamarac additionally was called upon to respond to a large number of EMS calls due to
respiratory distress and failure. The events of September 1 lth, further pointed to the importance of an
equipped and immediately available EOC as the City was called upon to partially activate its EOC. The
subsequent anthrax contamination and resulting demands placed upon the City of Boca Raton 5 miles to
our north further demonstrated the vital importance of quick response capabilities.
Currently, in times of disaster, Tamarac utilizes the engineering office in the existing utilities building as
an EOC. Under this situation activation takes several hours as equipment must be disconnected and
physically moved from other rooms and other buildings to the EOC location. In the event of sudden
disasters like flooding, wildfire, or terrorism, activation of the facility takes time that could otherwise be
dedicated to emergency management activities. Moreover, while the current EOC provides a location to
gather it was constructed prior to the revision of the building code, is located on the ground floor in a flood
prone area and does not meet hurricane wind resistance requirements. In short, it would not withstand the
impact of a severe storm.
Disasters, both natural and manmade are generally accompanied by panic, devastation and a disruption of
basic services. Communication and travel patterns are also typically impacted. Due in large part to the age
of the population, this alarm response is compounded in Tamarac. Hurricane Irene illustrated this point
and the need for a readily equipped EOC. Tamarac contains 44 linear miles of canals. Because the storm
veered suddenly and was accompanied by heavy rains, the water levels in the canals began to rise in
advance of the storm's arrival and concerned residents flooded the City with calls questioning the status of
the storm and how to best prepare. Staff was faced with trying to deal with resident concerns while at the
same time physically moving the equipment required to activate the EOC.
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Temp. Reso. #9681
Exhibit A
City of Tamarac EOC Proposal
In order to lead the citizenry during a storm or any other disaster, the City of Tamarac commits all of its
resources to ensure the safety of its residents. In essence, the EOC will improve emergency response in
Tamarac by ensuring the survivability of equipment and staff. In addition, a readily available EOC will
expedite emergency response capabilities.
PROPOSED SOLUTION (GOALS AND OBJECTIVES)
The City of Tamarac has established a goal to construct an EOC that will provide continuity of
government before, during and after a disaster. The proposed EOC will be equipped with all of the
resources necessary to respond instantly in the event of "no notice" disasters such as tornadoes, sudden
floods, or terrorism tactics, as well as those resources needed to manage preparations for noticed events.
Tamarac has established a 300 member CERT. The EOC location will also enhance the City's public
education capabilities by serving as a training facility for staff, the CERT volunteers and other community
groups.
PROJECT DESCRIPTION
The City determined that the EOC should be located on the west end of the Tamarac, adjacent to the
existing public works/utilities compound. This location is considered optimal for the EOC for several
reasons. First, all of the public works maintenance vehicles and equipment is located within this 16-acre
compound, making it an excellent staging area in the event of a disaster. Fuel storage is on site. The site
is fenced and secured immediately east of the Sawgrass Expressway a major north/south artery, which
borders the Everglades, and just north of Commercial Boulevard, which serves as a major east/west
corridor through Tamarac and Broward County. The location is less than'/4 mile from McNab Park, which
has been included on the County mitigation priority list as a distribution point for emergency supplies in
the aftermath of a disaster.
The City is in the process of constructing a new fire station and will locate this facility within the above
referenced public works compound. The fire station will be an 18,000 square foot facility. The proposed
EOC will be located on the second floor of the new fire station (est. 8,000 square feet) above the 100 year
flood plain. The entire facility will be hardened to withstand a category 5 storm event. The wind
performance criteria will be in excess of 150 m.p.h. The buildings envelope will be designed to resist large
missile debris impact. All exterior glazed openings of the two story facility will meet or exceed minimum
performance standards of the South Florida Building Code for wind resistance structural loads, windborne
debris impact and cyclical loading. In addition to providing a secure facility for emergency response staff,
the EOC will contain classroom/training facilities and will further allow the City of Tamarac to consolidate
emergency communication capabilities in a single secure site, which will guarantee the ability of the City to
maintain communications in the event of a disaster. Currently the City possess a multiple redundant
communications backbone which includes an 800 megahertz radio system, UHF back-up radio system,
backup emergency repeaters, mobile telescopic antennas, VHF/UHF amateur radio, and satellite
radio/telephone communications units which are able to communicate on the State's emergency
management talk -group. Additionally, the City has enhanced warning reception capabilities provided by
satellite reception of NEXRAD and Weather Wire information from the National Weather Service and
through the use of Impact Weather, a private meteorological consulting company. The facility will contain
restrooms, bathing facilities, kitchen, wiring and hook-ups for computers, fax machines and other essential
resources. The EOC will be built according to ADA standards and possess an emergency uninterrupted
power source capable of supporting emergency operations for an extended period of time.
The building will be equipped with a state of the art emergency communication system, which will allow
for the dispatch of police, and fire and rescue staff. Additionally, the City's new stormwater telemetry
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Temp. Reso. #%81 I
Exhibit A
City of Tamarac EOC Proposal
system is located within the compound making it possible to monitor and control flood activity from this
location.
EMERGENCY MANAGEMENT PRIORITIES
This proposal addresses Priority Area 4 (a) Projects which implement the community's Local Hazard
Mitigation Strategy and has is included on the Broward County Local Mitigation Strategy Priority List
(documentation enclosed).
Both the State of Florida CEMP and Broward County Comprehensive Emergency Operations Plan
(CEOP) encourage each municipality to take a bottom up approach to emergency preparedness.
Construction of the Tamarac EOC will further these priorities by providing a facility which will withstand
the impact of a category 5 storm. This will allow for continuity of government, better inter -governmental
coordination, and improved communication between essential personnel, located both within and outside
the EOC and with the community in general. The ability of essential personnel to operative from a secure,
equipped facility will result in a well coordinated, rapid assessment, clear, quick response time both pre
and post event, and quick entry into impacted areas in the event of a disaster. These results will facilitate
the City's ability to warn its residents of impending danger and communicate with the community and all
parties to the process in order to access damages and begin the rebuilding process after a disaster.
BENEFITS
Since the structure will meet ARC 4496 guidelines upon completion, a primary benefit will be
increased protection for the emergency personnel and equipment and an increased ability to survive and
respond efficiently.
A proven way to maximize coordination and application of all resources in an emergency is by
centralizing the response actions in an Emergency Operations Center. Tamarac utilizes an ESF approach to
emergencies with representatives from various City departments being assigned responsibility for managing
each ESF. The benefits of a functional, equipped EOC are long term with benefits anticipated to last for a
minimum of 30 years. The building will have a life expectancy of 30+ years and the project will enable the
City to safeguard the lives and property of its citizens in emergency situations. Tamarac is one of the most
rapidly growing Cities in Broward. Tamarac has recently begun to focus on the development of commercial
and industrial lands. An EOC where essential personnel can complete their emergency response activities in
a safe, secure and equipped environment and which can be expanded as needed will enhance the ability of
the City to respond to the needs of an ever-growing, changing community, long into the future.
There are a number of direct benefits that will accrue to the City by having the key decision makers
located in the EOC in the event of an emergency. Obviously, a structurally secure, equipped facility will
ensure their ability to lead the citizenry, which will fulfill the City's main objective - to ensure continuity of
government during times of disaster. Their proximity will result in improved communication among these
individuals and between the City and County resulting in better control and coordination in the areas of law
enforcement, street repair and public service, utility operations, storm water management, road closures,
flood mitigation sheltering/evacuation and dissemination of information relative to the event and disaster
area to field personnel and the public. The City's Emergency Preparedness Plan identifies 13 essential
personnel who will staff the Tamarac EOC. Their activities from a centralized, secure facility and their
ability to render coordinated, effective decisions will directly impact all of Tamarac's 55,000+ citizens
during an emergency. Direct benefits of an EOC include:
• Continuity of government operations during natural, technological and/or man-made emergencies or
catastrophes.
• Ability to prepare for prompt and efficient response and recovery activities to protect lives and
property affected by emergencies.
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Temp. Reso. #9681
Exhibit A
City of Tamarac EOC Proposal
• Ability to respond to emergencies using all systems, plans and resources necessary to preserve the
health, safety and welfare of City residents.
• Ability to recover from emergencies by making informed decisions and providing immediate
response for persons and property affected by emergencies.
Tamarac has signed the Local Mutual Aid Agreement and several automatic aid agreements with
adjacent communities. Broward County has a current population of 1.6 million residents. An indirect
benefit of this project is the potential to reduce demand on the total system. An EOC will make the City
both less dependent upon the system and more readily able to render mutual aid when needed.
Project Timeframe/Milestones/Commitment
The City is committed to safeguarding its residents and has already taken steps to secure a
preliminary design of the facility and projects that the facility can be bid out and constructed within 24
months. Following is the anticipated schedule and milestones;
Preliminary Design Engineering Study Completed
Design Build Bidder Selected within 30 days of notice of award
Negotiation of Contract (completion) within 60 days of notice of award
Commencement of Construction within 90 days of notice of award
Completion of Construction within 12 months of award.
The Commission is committed to providing the additional funding required too construct, equip and
maintain the facility. Construction costs are depicted in the budget, which accompanies this proposal. It is
anticipated that annual maintenance costs will be approximately $3,000 per year and will be included in the
general fund budget. The City's commitment relative to overall construction and commitment of long-term
resources is included in the Resolution outlining support for the project and authorizing this application. A
copy of the resolution will be provided upon request. Essentially, the Commission fully recognizes that if an
EOC is both readily available and structurally adequate, the Emergency Preparedness capabilities of the
City will increase.
Organizational/Target Population Benefits
The Tamarac Emergency Preparedness Plan identifies essential personnel who will staff the EOC in
support of Tamarac's Emergency Management Plan. Housing these essential personnel in a facility that will
withstand a disaster results in coordinated, effective and secure pre, during and post disaster planning. This
ensures continuity of government, and a quicker, more cohesive response, which will directly impact all of
Tamarac's 55,000+ citizens.
PROJECT CONSISTENCY WITH STATE, LOCAL AND MUNICIPAL PLANS
STATE COMPREHENSIVE EMERGENCY PREPAREDNESS PLAN
The following excerpts from the Florida CEMP show the City Of Tamarac's EOC Project's applicability to
the statewide plan.
Section I.A. Purpose states:
The Florida Comprehensive Emergency Management Plan establishes a framework for an effective system
of comprehensive emergency management, the purpose of which is to:
1. Reduce the vulnerability of people and communities of this State to loss of life, injury, or
damage and loss of property resulting from natural, technological, criminal or hostile acts
against the State;
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Temp. Reso. #9681
Exhibit A
City of Tamarac EOC Proposal
2. Prepare for prompt and efficient response and recovery activities to protect lives and
property affected by emergencies;
3. Respond to emergencies using all State and local systems, plans and resources as
necessary;
4. Recover from emergencies by providing for the rapid and orderly implementation of
restoration and rehabilitation programs for persons and property affected by emergencies;
and
5. Assist in anticipation, recognition, appraisal, prevention, and the mitigation of emergencies
that may be caused or aggravated by inadequate planning for, and regulation of, public and
private facilities and land use.
The proposed project is consistent with each of these objectives in that it will provide a safe, secure
environment from which to implement them. Gathering key decision makers in one area ensures
clear, coordinated, rapid, appropriate response before the event. A facility that will survive the
disaster intact will allow for the continuation of these activities during and post event.
Section II. Situation states;
C. Planning Assumptions
1. A disaster may occur with little or no warning ...
2. Achieving and maintaining effective citizen and community preparedness reduces the
immediate demands on response organizations. This level of preparedness requires
continual public awareness and education programs to ensure citizens will take
appropriate advance actions to reduce their vulnerability especially during the initial
days (72 hours) after disaster impact.
3. Local governments will utilize available resources before requesting State assistance.
5. Local emergency management agencies will initiate actions toward saving lives and
protecting property while working to maintain direction and control through their
emergency operation centers.
The proposed project is consistent with these planning assumptions in that it will provide an environment
that will allow for immediate, effective efficient preplanning at the local level which will help to alleviate the
need for state assistance. Moreover, the facility will provide a location for centralized training of the City's
CERT team consisting of 300 local volunteers as well as other community groups.
Section IV. Method Of Operations states;
A. General -The State of Florida utilizes a "closest appropriate responder" concept (could be a county, the
State, or nationally available resources) when responding to any threat, event, or disaster. In most situations,
the counties will be the first and primary responders, and will be required to exceed their abilities or deplete
their resources prior to requesting State assistance. Under certain circumstances such as terrorist threats,
wildland fires, public health emergencies, or mass migration events, State or federal agencies may have the
primary jurisdiction for the overall response effort. However, local resources will likely provide the first
response for all incidents impacting their jurisdictions.
The proposed project furthers the method of operations by enabling the City to fulfill it role as the closest
appropriate responder.
B 1. Coordination, Direction and Control - County Level
M
Temp. Reso. #9681
Exhibit A
City of Tamarac EOC Proposal
a. In the event of an emergency/disaster situation, the impacted counties will coordinate the
emergency response effort within their political jurisdictions (county and municipalities).
The proposed project furthers this objective by ensuring continuity of communication between the City and
the County.
Section VI. Continuity of Government states;
Continuity of Government is an essential function of emergency management and is vital during an
emergency/disaster situation. Continuity of Government is defined as the preservation, maintenance, or
reconstitution of the civil government's ability carry out its constitutional responsibilities.
Florida Statutes, Chapter 252.38, defines municipalities as political subdivisions and stipulates,
"Safeguarding the life andproperty of its citizens is an innate responsibility of the governing body of each
political subdivision of the state. " The Objective of constructing an EOC is to provide continuity of
government thereby allowing the City to carry out its responsibilities
Emergency Support Functions
The purpose of ESF #2 Communications is to assure provisions for communications support to State,
County, and local response efforts before, during, and after an emergency or disaster situation.
An EOC provides a means for continuous coordinated communication between key decision makers, staff
and residents at the municipal level and between the municipality and the county on the local level.
The purpose of ESF #3 Public Works and Engineering is to provide, in a coordinated manner, the
resources (human, technical, equipment, facility, materials and supplies) obtainable of or by,
Emergency Support Function-3 agencies to support emergency public works and engineering
needs ( local, State, federal units of government, and voluntary organizations) during an
emergency or a disaster.
The proposed project sites the EOC at the Public Works/Utilities compound making both human and
physical resources readily available. Moreover, the proposed location provides immediate access to the
City's new telemetry system, which will control the operation of stormwaterpump stations andfloodgates.
The primary function of ESF# 5 is to facilitate incident action planning that will set priorities, develop
approaches, and devise solutions for future response operations.
An EOC will enhance the City's planning efforts by providing a secure central facility from which collect,
process, and disseminate information to be used in the response and recovery phases of a disaster.
BROWARD COUNTY COMPREHENSIVE EMERGENCY OPERATIONS PLAN
The following excerpts illustrate the proposed projects consistency with the County plan.
Section 4.8 Other Operational Centers states;
In support of direction, control, and coordination activities other operational centers may be
constituted to assist in managing the many different activities associated with emergency support
function operations.
Temp. Reso. #9681
Exhibit A
City of Tamarac EOC Proposal
The Tamarac EOC will provide additional support to the County system by enabling key decision makers to
quickly and accurately assess the emergency, take action locally as appropriate and render mutual aid as
needed.
Section 4.9 Municipal Emergency Operations Centers states;
Each municipality may activate an emergency operations center or a command post, from
which all municipal emergency response efforts and activities will be coordinated. To ensure
coordination of resources and requests for assistance, direct communications will be
established between the CEOC and Municipal EOCs/Command Posts.
The proposed project is consistent with the County plan objective to pursue a bottom up approach to
emergency management through the establishment of municipal EOC's to act as a point of contact for
coordinating community needs on a Countywide basis.
Emergency Support Functions
The County Plan includes ESF's, which mirror those in the State Plan. Rather than reiterate, we would ask
that the reviewer refer to functions 2,3, and S and the pertinence to the proposed project as outlined in the
preceding section.
Further support for the project on a local County level is evidenced by the letter from Tony Carper, Chair of
the Broward County Mitigation Task Force. This group is charged with the development of the Counties
overall Mitigation Plan and with evaluating all proposed projects relative to the County Plan and selecting
projects for placement on the Local Mitigation Strategy List. The proposed project is included on the Local
Mitigation Priority List. (Documentation Enclosed)
CITY OF TAMARAC EMERGENCY PREPAREDNESS PLAN
In1997 the City completed and adopted it Emergency Preparedness plan in accordance with the mandates
and obligations outlined in Chapter 252 of the Florida Statutes.
Legislative Authority
The legislative authority and obligations of the City relative to emergency management can be found in the
following:
Florida Statutes, Chapter 252.38, which defines municipalities as political subdivisions and stipulates,
"Safeguarding the life and property of its citizens is an innate responsibility of the governing body of each
political subdivision of the state."
Florida Statutes, Chapter 252.38(2), states that municipalities are authorized and encouraged to create
municipal emergency management programs. Municipal emergency management programs shall coordinate
their activities with those of the county emergency management agency.
In an effort to ensure fulfillment of the above referenced legislative obligations, in 1997 Tamarac developed
and implemented its Emergency Preparedness Plan. Tamarac's Municipal Plan echoes each of the
preceding approaches and recognizes it as the primary responsibility of the municipality " provide
continuity of government, direction, and control of emergency operations." The City's plan calls for
Tamarac to provide for the needs of its residents while coordinating efforts with Emergency Preparedness
staff at the County level and further recognizes that the County will in turn coordinate with the State.
Section IV B Vulnerability Analysis acknowledges the special needs of the community in stating;
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Temp. Reso. #9681
Exhibit A
City of Tamarac EOC Proposal
"Tamarac a City with an elderly population, could experience the loss of life and property in catastrophic
proportions ... fifty percent of the City's total population are 65 years of age and over. In order to ensure
that the special needs of the population are met, and Emergency Preparedness activities are well
coordinated, the Plan establishes provides for the establishment of Section Emergency Coordinators in each
of the City's 72 Homeowner Associations and tasks each of the City's Homeowner Association presidents
with designating a Section Emergency Coordinator, whose function shall be "to work closely with the
Tamarac Emergency Coordinator, be prepared to relay warning signals to residents within their section and
to be a liaison officer between City Hall and their various sections."
As a means to facilitate this process, the plan provides for the establishment of the Tamarac Emergency
Operations Center, to serve as a location for emergency coordinators to report to and receive information
from.
Section VI (E) 3 Preparedness states;
c. Activation;
The EOC shall be opened at any time the City Manager or the disaster coordinator declares a local
emergency (when more than one city department is affected) or a region wide emergency is
declared.
Realizing that City residents are particularly vulnerable, the City has established a strategy to ensure that
communications are consistent and directed to key individuals within each community who will help to
coordinate disaster activities. The proposed project is supported by the Municipal Plan, which provides for
the establishment of an EOC as the central coordinating site.. Moreover, an EOC that can withstand a
disaster, where key decision makers can confer and from which communication can be issued to the
community liaisons, will ensure that Tamarac's strategy to relay early warning signs and maintain contact
with its population will be realized. Moreover, by operating from a centralized, secure facility the City will
be able to gather information from the population in order to respond and relay status reports to the CEOC.
Emergency Support Functions
The Municipal Plan includes ESF's, which mirror those in the State and County Plans and we would ask
that the reviewer refer to the preceding information regarding pertinence of the proposed project.
In the event the proposal is approved, copies of statutes, rules and plans will be provided upon request.
METHOD AND APPROACH
Disasters that threaten South Florida are primarily wind and flood related emergencies such as tornadoes,
hurricanes and heavy rains The City currently uses the utilities building because of its proximity to the
major roads, however this building is insufficient and would not withstand a major disaster, as outlined in
the proposal. In considering how to best accommodate the City's need for an EOC, the City considered
retrofitting the second floor of an adjacent building at the public works compound. Since all of the existing
facilities were constructed prior to the building code changes that resulted following Hurricane Andrew, and
as such is especially susceptible to wind load damage and the effects of flooding, the cost to harden the
building into an EOC would far exceed the cost of incorporating the EOC into the new fire station.
This factor was further complicated by the fact that the existing buildings were not built above the 100 year
flood plain.
After investigating all options, the City determined that the best and in fact least expensive course of action
would involve incorporating the EOC into the new fire station. The Fire and Rescue personnel serve as the
City's first responders in the event of a disaster and coordination of the City's 300 CERT team members is
done by this section. Locating the facility at the public works/utilities compound provides essential staff
11
Temp. Reso. #968
Exhibit A
City of Tamarac EOC Proposal
with access to an immediate staging area, fuel, the City's stormwater telemetry system and the main
transportation corridors.
Date: 2/6/02
PROPOSED BUDGET
CITY OF TAMARAC EOC
EXPENDITURE CATEGORIES
Cash
In -kind
Total
EMPA
Total
Match
Service
Grantee
Award
Project
Match
Cost
Cost
A
B
A+B=C
D
C+D=E
SALARY AND BENEFITS
0
0
0
0
0
OTHER PERSONAL/ CONTRACTUAL
SERVICES
A. Site Plan
B. Design Services
44,000
44,000
01
44,000
0
0
0
0
0
ADMINISTRATIVE EXPENSES
EXPENSES
0
0
0
0
0
OPERATING CAPITAL OUTLAY
0
0
0
0
0
FIXED CAPITAL OUTLAY
2,502,200
2,502,200
200,000
2,702,200
A. Construction of Facility
TOTAL EXPENDITURES
2,502,200
44,000
2,546,200
200,000
2,746,200
PERCENTAGES
916/6
2%
93%
7%
100%
12
Temp. Reso. #9681
Exhibit A
City of Tamarac EOC Proposal
NARRATIVE EXPLANATION AND JUSTIFICATION OF LINE ITEMS
Other Personal/Contractual Services
This category of funding represents contractual services already incurred by the City for preliminary design
and engineering services. These services were provided by Mathews Consulting, a recognized Civil and
Environmental Engineering firm.
Administrative Expenses — N/A
Expenses — N/A
Operating Capital Outlay — N/A
Fixed Capital Outlay
This category of funding includes all construction -related costs necessary for the completion of this
project. Construction costs were estimated by Mathews Consulting during the prelimary design
Note: The City believes the proposed budget is reasonable given the scope of the project. Pricing is based
on local construction market conditions and costs. Overall cost may differ when bids and are solicited. In
the event that costs exceed the ,current projection, the City agrees to absorb all additional costs.
PROJECT MATCH
The City of Tamarac Commission has approved and adopted a resolution committing to a match of $44,000
in kind for already completed engineering and design work and $2,502,200 in cash for future construction
costs. This represents a City match of 93% of the total project cost. The City's portion of the project
cost will be in cash and in -kind services as reflected in the enclosed budget. The amount being sought
through this application is $200,000. The City Emergency Preparedness capabilities hinge on its ability to
have a structure capable of withstanding a disaster from which to operative. If this application is not
approved the City's ability to safeguard the residents will be greatly diminished.
There are no other applications relative to this project either pending or approved.
If grant funds are awarded, a copy of the resolution documenting the City's firm commitment will be
provided.
EXPERIENCE AND ABILITIES
The City of Tamarac has established a facilities task force. Spearheaded by the City Manager, this task
force has lead responsibility in the organization for implementing this project.
The individuals involved in the project will include:
City Manager Jeff Miller has overall responsibility for implementation of the City's Emergency
Preparedness Plan. He has been employed by the City of Tamarac since 1994 serving as Director of
Community Development prior to being appointed City Manager in September 1999. During his tenure with
the City he has overseen implementation of countless City Projects. Mr. Miller has served on the Broward
County Mitigation Task Force. He has the full authority of the City Commission in implementation of the
project described in this application and will be reporting back to them regularly as to its progress
13
Temp. Reso. #9681
Exhibit A
City of Tamarac EOC Proposal
Ray Gagnon, Director of Utilities has been employed by the City since June 2000 holds a Master of
Business administration from the University of Central Florida and a Bachelor of Science Degree in
Environmental Engineering from Penn State. Prior to joining Tamarac, he was Utilities Services Director
for another municipality, Vice President of Operations at Southern State Utilities of Apoka, Florida, and
Manager of Water and Pollution Control and Supervising Engineer for the City of New Smyrna.
Jim Budzinski, Chief of Tamarac Fire Rescue Department since 1991, has been employed by Tamarac
since 1979. Chief Budzinski serves as the City's Emergency Manager. Under the direction of Chief
Budzinski, Tamarac was the first non -coastal community in Broward County to implement the Community
Emergency Response Team program as well as the Business Emergency Preparedness Network. He has
represented the City on the Broward County Emergency Coordinating Council and the Local Mitigation
Strategy Task Force. He is a member of the Florida Fire Chief s Association, National Fire Protection
Association, International Association of Fire Chiefs, and the Florida Emergency Preparedness Association
and currently serves as President of the Fire Chief s Association of Broward County.
Raj Verma, Director of Public Works, has been employed with the City of Tamarac since 1994. He holds a
Master of Science in Civil Engineering from Florida Institute of Technology. Mr. Verma is a Registered
Professional Engineer and is Certified General Contractor. He has designed and supervised the construction
of at least 20 commercial projects including site planning, structural design and all phases of construction
management.
The City Utilized Mathews Consulting, a well known environmental engineering and design firm for the
preliminary facility design and engineering study. A design B
If grant funds are awarded, full resumes will be provided on request.
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