HomeMy WebLinkAboutCity of Tamarac Resolution (67)1
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Temp. Reso. #9719
March 4, 2002 1
CITY OF TAMARAC, FLORIDA
RESOLUTION NO. R-2002-067
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF TAMARAC, FLORIDA, AUTHORIZING THE
APPROPRIATE CITY OFFICIALS TO APPROVE THE
PURCHASE OF NEPTUNE WATER METERS FROM
SUNSTATE METER & SUPPLY, INC., UTILIZING THE
CITY OF POMPANO BEACH BID NUMBER H-14-00,
ENTITLED "WATER METERS" FOR A MAXIMUM
ANNUAL COST OF $80,000.00 FOR THE PURPOSE
OF REPLACING AND INSTALLING NEW WATER
METERS; APPROVING FUNDING FROM THE
APPROPRIATE UTILITIES OPERATIONAL
ACCOUNTS; PROVIDING FOR CONFLICTS;
PROVIDING FOR SEVERABLIITY; AND PROVIDING
FOR AN EFFECTIVE DATE.
WHEREAS, the Utilities Department is engaged in an aggressive water meter
replacement program throughout the water distribution system; and
WHEREAS, the American Water Works Associations has established water
meter exchange periods to ensure inaccurate meters are replaced; and
WHEREAS, meter replacements and new meter installations will recover water
revenues required to maintain the City's water and wastewater operation; and
Temp. Reso. #9719
March 4, 2002 2
WHEREAS, the City Commission has appropriated funding to address meter
replacement, new meter installation, and meter relocations throughout the water
distribution system; and
WHEREAS, City Code Section 6-155 allows the Purchasing Officer the authority
to purchase supplies, materials and equipment subject to contracts with other
governmental agencies; and
WHEREAS, the City of Pompano Beach awarded Bid Number H-14-00 for the
purchase of water meters to Schlumberger Resource Management Services, Inc., from
February 22, 2000 through February 21, 2001 (a copy of which is attached hereto as
"Exhibit A"); and
WHEREAS, Schlumberger Resource Management Services, Inc., has changed
its corporate name to Neptune Technology Group, Inc. (a copy of which is attached
hereto as "Exhibit B"); and
WHEREAS, the City of Pompano Beach has exercised its second one year
extension of Bid Number H-14-00 for the purchase of water meters from Neptune
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Temp. Reso. #9719
March 4, 2002 3
Technology Group, Inc., from February 22, 2002 through February 22, 2003 (a copy of
which is attached hereto as "Exhibit "C"); and
WHEREAS, Neptune Technology Group, Inc., has agreed to offer an extension
of Pompano Beach Bid Number H-14-00 to the City of Tamarac via their local
distributor, Sunstate Meter & Supply, Inc. (a copy of which is attached hereto as "Exhibit
D"); and
WHEREAS, the Director of Utilities and Purchasing/Contracts Manager
recommend that the City of Pompano Beach Bid Number H-14-00 be utilized for the
purchase of water meters for an amount not to exceed $80,000.00 annually; and
WHEREAS, the City Commission of the City of Tamarac, Florida deems it to be
in the best interest of the citizens and residents of the City of Tamarac to approve the
annual purchase of Neptune Water Meters from Neptune Technology Group, Inc., via
their local distributor, Sunstate Meter & Supply, Inc., utilizing the City of Pompano
Beach Bid Number H-14-00.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF TAMARAC, FLORIDA, THAT:
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Temp. Reso. #9719
March 4, 2002 4
SECTION 1: The foregoing "WHEREAS" clauses are hereby ratified and
confirmed as being true and correct and are hereby made a specific part of this
resolution.
SECTION 2: The appropriate City officials are hereby authorized to
purchase water meters from Neptune Technology Group, Inc., via their local distributor,
Sunstate Meter & Supply, Inc., utilizing the City of Pompano Beach Bid Number H-14-
M
SECTION 3: Eighty thousand dollars ($80,000.00) is approved to be
funded from the appropriate Utilities Operational accounts.
SECTION 4: All Resolutions or parts of Resolutions in conflict herewith
are hereby repealed to the extent of such conflict.
SECTION 5: If any clause, section, other part or application of this
Resolution is held by any court of competent jurisdiction to be unconstitutional or
invalid, in part or application, it shall not affect the validity of the remaining portions or
applications of this Resolution.
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Temp. Reso. #9719
March 4, 2002 5
SECTION 6: This Resolution shall become effective immediately upon its
passage and adoption.
PASSED, ADOPTED, AND APPROVED this 13th day of March, 2002.
ATTEST:
MARION S ENSON, CMC
CITY CLERK
I HEREBY CERTIFY that I
have approved this
RE66LUTION as to form.
6ATUHELL S.
CITY ATTO,
KW/mg
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JOE SCHREIBER
MAYOR
RECORD OF COMMISSION VOTE:
MAYOR SCHREIBER Aver
DIST 1: COMM. PORTNER ftve,
DIST 2: COMM. MISHKIN Ayer
DIST 3: V/M SULTANOF Ayes
DIST 4: COMM. ROBERTS A ei
"EXHIBIT A"
GENERAL SERVICES DEPARTMENT
Purchasing Division
1190 NE 3 Avenue
PO Drawer 1300
Pompano Beach, FL 33061
City of Pompano Beach, Florida
February 23.2000
L.M. Russo. Controller
Schlumberaer Resource Management Services. Inc.
1600 Alabama H«y. . 229 South
Tallassee, Alabama 36078
Via Fax to (334) 283-7299
Dear Mr. Russo.
Phone: (954)796-4�'y�
FAX: (954) 766.416_
The City Commission, at their February 22 meeting. agenda item 8, approved award of an
open-end contract at the unit prices bid to your company for the following:
Bid H-14-00. Water Meters
The contract period shall be one year, through February 21, 2001. The City will place orders for
water meters, as needed, at the unit prices bid, throughout the contract period. The
specifications, terms and conditions of the Bid shall remain firm for the initial contract period,
and any renewal period. Contract renewal may be made as per the terms contained in the bid
document.
Please call me if you have any questions at (954) 786-4098. Thank you for your cooperation in
this matter.
Very truly yours,
Leeta Hardin. CPPB
Purchasing Supervisor
PC: Terre Gullett. Client Services Manager. Schlumberger 0
Mark Eddinaton, 'Water Distribution Supervisor
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Meeting Date: February 22, 2000 Agenda Item
4
REQUESTED COMMISSION ACTION: %.03-w d
X Consent Ordinance Resolution Consideration Workshop
SHORT TITLE Approval to award Bid H-14-00 "Water Meters" to sole bidder, Schlumberger Resources
OR MOTION: Mgmt Services Inc for an annual contract and approve the standardization of Neptune
brand Water meters for the Utilities Department.
Summary of Purpose and Why:
Bid H-14-00 was issued to provide an annual contract for the supply of water meters for use within the City.
As in previous years, the Schlumberger Neptune brand is the only meter to meet specifications. The
Commission has approved previous bids on a "single/sole brand" basis without the standardization request.
Staff requests, at this time, approving the standardization of Neptune meters as the sole meter to be used
in the City's water supply system.
With the exception of meter parts contained in Group 6, Central Stores inventories all meters. Usage is
based on inventory history and the estimated amount of the award (including strainers) is $206,048.00. This
may increase or decrease depending upon the needs of the City.
City Commission approval of the contract award with four (4)-1 year renewal options and standardization of
Neptune brand Water meters is requested.
QUESTIONS TO BE ANSWERED BY ORIGINATING DEPARTMENT:
(1) Origin of request for this action: staff
(2) Primary staff contact: Ernie Siegrist/William Flaherty Ext. X4098/X4061
(3) Expiration of contract, if applicable:
(4) Fiscal impact & source of funding Funding is available from the Central Stores Asset Inventory account
#501-0000-141.05-00 and budgeted funds in appropriate Utilities Department accounts.
DEPARTMENTAL DEPARTMENTAL DEPARTMENTAL HEATURE
COORDINATION DATEDATEi RECOMMEND TION O ER
General Services s op
Finance
Budget
_ Advisory Board
Planning and Growth Management
_ Director
X Public Works Administrator
X City Manager
ACTION TAKEN BY COMMISSION:
Ordinance Resolution
1st Reading 1st Reading
2nd
Reading
Consideration Workshop
Results: Results:
MEMORANDUM
Purchasing #00-085
February 8, 2000
To: Ernie Siegrist, General Services Director
From: Leeta Hardin, CPPB, Purchasing Supervisor
Subject: Award Bid H-14-00, Water Meters
Contract Need/Background
Bid H-14-00 was issued to establish an annual, open-end contract for the purchase of
water meters, delivered, as needed for inventory in the Central Stores Warehouse and for
direct purchase by the Utilities Department. The specifications for this bid were
generated from information furnished by the Utilities Department.
A single bid was submitted by Schlumberger Resource Management Services, Inc., the
City's current vendor for water meters. In anticipation of a contract award and possible
standardization on the Neptune meter manufactured by Schlumberger, Purchasing met
with a representative from Schlumberger to discuss the proposal they had submitted to the
City. As a result of this meeting, Schlumberger agreed to reduce the price of 5/8" x 3/4"
disc meters, which are the main item ordered by the City, from $24.50 as bid, to $24.25
each.
The vendor also offers a trade-in credit for used 5/8" x 3/4" and 1" disc meters. Although
the scrap price has declined from the price bid three ygars ago, the vendor is willing to
renegotiate this trade-in credit at the time of contract renewal if the general market price
for scrap increases. The City also reserves the option to sell our scrap on the open market
rather than using it as a trade-in toward new meters.
Attached you will find copies of the bid tabulation, bid mailing list, and bid solicitation
document. Bid award is recommended to the sole bidder, Schlumberger Resource
Management Services, Inc.
Bidders List
The Bidders List was created by using companies suggested by the requesting
department, companies which have responded to prior bids, companies which have
requested their names be placed on the Bid List, and companies from appropriate listings
in other source books.
Number of bid packages issued 23
Number of complete bids received 1
Number of incomplete/nonresponsive/late bids received 0
Number of "no bid" responses submitted in response to bid package 16
Number of companies who received bid packages but did not respond 6
Purchasing #00-085
Page 2
February 8, 2000
Advertising
The Bid was advertised in the Sun Sentinel, and notices were also sent to BidNet
Processing Center, Florida Bid Reporting Service, FAU Small Business Development
Center, Florida Regional Minority Purchasing Council, Latin Chamber of Commerce,
Metro Broward Economic Development Corp., Minority Builders Coalition, Urban
League of Broward, Info Bid, and the Clipping Bureau of Florida. Bid notices are also
posted on the City's web page.
Funding
The total annual value of this contract, based on the unit prices bid and the estimated
quantity of various types of water meters to be purchased, is $206,048.00. Purchases will
be made, as needed, from the Central Stores Asset Inventory account
501-0000-141.05-00, and budgeted funds in the appropriate Utilities Department account.
Award Recommendation
It is recommended that a one-year contract award be made to the single bidder,
Schlumberger Resource Management Services, Inc., at the unit prices bid. The contract
period will be one (1) year, commencing upon award by the Commission. The contract
may be renewed for four (4) additional one-year periods, subject to the terms and
conditions contained in the bid specifications.
/lh
enclosures
pc: file
GENERAL SERVICES DEPARTMENT
MEMORANDUM
Memo #00-086
DATE: February 14, 2000
TO: C. William Hargett, Jr., City Manager
FROM: Ernie A Siegrist, General Services Director
SUBJECT: Water Meter Standardization Request
RESPONSIBILITY:
Resolution 96-62, passed by the City Commission April 9, 1996, revised certain sections of
Chapter 32, Code of Ordinances pertaining to procurement policies as well as adding Section
32.45 "Standardization". This section delegates responsibility to the General Services Director
for standardizing types of commodities used by City agencies.
BACKGROUND:
This department, in conjunction with the Utilities Department, has conducted a wide-ranging
study of suitable water meters for use in the City as well as the emerging technology of remote
reading (touch -read) meters. The research also developed pricing offered other communities
currently holding contracts for same brand water meters.
The City Commission has historically been presented agenda items time and again requesting
the award of water meter contracts to a single bidder (Schlumberger) without a request for
standardization. Bids have been issued and mailed to all known water meter manufacturers and
none meet the specifications or needs of the City.
Recent technological changes in the industry have also introduced remote meter reading
capability to water meters. These units have been tested in our local system with a high rate of
success. The City has also within the past year issued a bid to determine the availability of
remote reading units. The bid determined that there are two systems in use, Schlumberger
(touch) and pulse system used by Sensus. Only one vendor, Schlumberger, offered a
programmable reading unit; programmable being a "must include" part of the specification
developed by the City.
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RESEARCH:
1. Pricing: The Cities of Hollywood and Deerfield Beach currently have contracts with
Schlumberger for similar size meters. Pricing in these communities is up to 10%
higher for the 5/8" size meter and comparable higher pricing for other size meters.
(The 5/8" is the most commonly used meter for residential installations). It is
anticipated that the negotiated bid price per meter will remain constant for the initial
period of the contract as well as optional renewal periods.
2. Current Meters in Ground: As of February 9, 2000, the City has 18,061
water meters of various sizes installed throughout the City. 16,354 (90.5%) are
Schlumberger Neptune brand. Other meters include Badger brand; meters that are
old enough that repair parts are no longer made for the unit. When these fail, the
meter is replaced with a new Neptune brand.
3. Repair Part Support Inventory: Water Distribution Division keeps approximately a
$32,000.00 inventory of meter parts. Since moving towards the Neptune brand, this
expenditure has decreased. Previous meter brands used by the City (with some still
in service) require more parts to replace per unit than the Neptune does. The
Neptune's simplistic, but effective & durable design allows spare parts inventory
values to decrease. Adding other brands on an active basis will only increase initial
costs.
4. Converting System to Remote Reading: Complete change -out of meter is required
if different brand of meter introduced into the system. Simple programmable touch
pad added to currently installed brand meter without disruption of water supply.
Schlumberger has stated the pricing offered 12 months ago for encoder water meters
is still on the table to the City of Pompano Beach.
DEPARTMENT/DIVISION JUSTIFICATION:
Although water meters are stocked at Central Stores and issued through the inventory system,
the Utilities Department/Water Distribution Division adds their approval to any award of this
nature. Justification for the standardization of these units is contained in two memos. Memo 99-
164 from William Flaherty, Utilities Director, as this process was being started. Memo 00-18
from Mark Eddington, dated February 10, 2000, provides additional justification with special
emphasis on the encoder registers.
RECOMMENDATION:
It is in the best interest of the City to approve the standardization of Schlumberger brand
Neptune meters at this time. Current technology, design, cost and trade-in features of these
units meet the current needs of the City. The ability to change out units without disrupting the
water supply to the customer, as well as providing technology that accurately measures water
use and gives accurate billing information are among the main features to back up this
recommendation.
Cc: file
K
MEMORANDUM
UTILITIES DEPARTMENT 00-18
DATE: February 10, 2000
TO: Ernie A. Siegrist, General Services Director
VIA: Bennie Scott Jr., Senior Utilities Supervisory, L
FROM: Mark Eddington, Water Distribution Supervisor v
SUBJECT: Encoder Registers & Schlumberger Water Meters
The following is a listing of some of the features of Schlumberger Water Meters and Encoder Reqisters:
Water Meters: Accuracy to 1/8 gpm, other brands only to 1/4 gpm.
Full line of meters from 3/e" residential to 8" compound and fire service.
Excellent factory support and training.
25 years of field experience with City of Pompano Beach Utilities.
Encoder Registers: Exact encoder registers -- If connection from pad to wire is broken when repair is
made, register will transmit exact reading odometer and electronic read will match.
With a pulse system all pulses missed during wire failure are lost and reading on
meter odometer would not match transmitted reading.
No batteries in register or touch read pad. Batteries for Schlumberger encoder
system are in the rechargeable reading wand.
Schlumberger encoder register is field programmable. This allows us to retrofit
existing meters with encoder touch registers and to program register head ID
numbers in the field to match stamped bronze case number on existing meter.
Other brands do not allow this programmability feature.
Schlumberger offers guaranteed cash back at prevailing rates of correlation of odometer reading to
electronic read. Register change -out to encoder is done without shutting off water supply to customer.
This allows utility to convert system with no inconvenience to customer or possible contamination to
system by splitting cases for register change -out.
Utilities Memo #00-18
February 10, 2000
Page 2
We now have 17,000 water meters of varying sizes— 3/," —10". I estimate that 95% of the meters in the
system now are Schlumberger and we would not need to buy complete meters. Retro fitting existing
3/," meters would save us $21 per meter, 65% of the system is 3/," meters.
We own the equipment to field program Schlumberger encoder registers now. We have a complete parts
inventory for all size meters and have 25 years experience in the repair and maintenance of Schlumberger
water meters.
ME:km
Cc: William F. Flaherty, PE, Utilities Director
• �O
r �Il
Phone: (954) 786-4061 City of Pompano Beach Fax: (954) 786-4028
Utilities Department
MEMORANDUM NO. 99-164
May 12, 1999
TO: Ernie Siegrist
FROM: William F. Flaherty, P.E., Utilities Director 1,
SUBJECT: Standardization of Water Meters
We have discussed in the past the benefits to standardization of water meters. I would like to
reiterate herein the arguments for doing so.
1. We carry the following sizes of meters in stock: 5/8, 3/4, 1 ", 1.5", 2", 3", 4", 4" by 1 ", 6" by
1.5", 6", 8% 8'' by 2", 10" and 10" by 2", meters. With this large inventory of sizes it is difficult
and very expensive to carry repair or replacement parts for each size. The physical
inventory needed is extensive in both numbers and space. Our available facility space is
presently filled with parts for the meters that we currently utilitze. If we are to begin installing
another type of meter we would have to double our current space to enable us to maintain
the required inventory.
2. It is also important for us to provide ongoing training and education for all meter repair
personnel to insure that our meters are in good operating condition and accurate to industry
standards. This is an ongoing process even with one type of meter in our system. To add
another meter type would double the required training and education that we provide our
personnel..The more meter types the more inventory of parts, the more training and
education that will be necessary to insure consistency, accuracy, and availability .
3. The quality and service that we have received from Schlumberger has been excellent. There
are presently over 18,000 Neptune meters made by Schlumberger in our system. If we
change meters there are possible repercussions that may occur from a customers
standpoint. A change in meter heads that would occur with a manufacturer would present a
change in appearance of the numbers that may lead to inaccurate readings. There is the
possibility that upon calls for service the service vehicle may not have the required parts to
complete the repairs without returning to the shop. This will create delays in service and
reflect poorly on operations.
4. As technology improves and the cost of this technology comes down, the City will be
expanding our remote reading capability. Similar to the situation the IT found itself in when
the City standardized on Microsoft Office, due to the nature of technology we must
standardize on one manufacturer. We have had good results in our test site using
Schlumberger touch -read meters. We are aware that there are several manufacturers
offering remote reading technology. Because Schlumberger is a leader in all types of
customer metering (they supply this country's largest utilities) using exclusively their meters
gives us access to what should be the best proven technology.
5. The City is required by our agreement with the South Florida Water Management District to
expand our reclaimed water system. To ensure efficient use of this resource we will be
metering it. These meters must be Schlumberger reclaimed meters fitted with their touch
read system. Only then can control costs by using only one meter interface unit (MIU) for the
reclaimed meter and potable meter. Standardizing on Schlumberger will allow the option of
installing only an updated register on the existing potable water meters. This metering
configuration should allow our meter readers to read almost twice the meters in the same
time.
CITY OF POMPANO BEACH -- BID TABULATION
Bid #: H-14-00 Title: Water Meters
Date 1 16 9
Schlumberger Resi
Bidder: Services, Inc.
Grand Total, All Groups:
GROUP 1 -- DISC METERS, 5/8"-2"
PRICING -- NEW METERS
5/8" x 3/4", price each:
Total for 1,500:
$24.25
$36,375.00
Mfg. & part # quoted:
Schlumberger Neptune T-10 ED2631R8G1
1", price each:
67• 00
-- -- - - - - -
Total for 700:
- - 46,900.00
- - - - - $
Mfg. & part # quoted: _ ___Schlumberger
Neptune T-10 ED2F21R8G1
1-1/2" , price each:
$167.00
Total for 60:
$10,020.00
Mfg. & part # quoted:
Schlumberger Neptune T-10 ED2H11R8G2
2", price each:
$233.00
Total for 30:
$6,990.00
Mfg. & part # quoted:
Schlumberger Neptune T-10 ED2311R8G2
5/8" x 3/4" with integrated double check
backflow preventer, price each:
$115.00
Total for 100:
$11,500.00
Mfg. & part # quoted:
Schlumberger Double Check T-10
Total, new meters:
For Group 1, new meters, delivery time
a.r.o.: - - ----- ---30 days
GROUP 1 -- DISC METERS, 5/8"-2" —_
PRICING -- TRADE-IN ALLOWANCE
5/8" x 3/4", used meter, credit each:
Total for 1,500:
1", used meter, credit each:
------- -- ----------------
Total for 700:
Total, trade-in allowance
NET TOTAL, GROUP 1 (total new
meters, less total trade-in allowance
$111,785.f
-- — - -- -- — $1.50
$2,250.00
-- - — - - $2,800.00
$5,050.00
Revised 1/28/00 Page 1 of 5
CITY OF POMPANO BEACH -- BID TABULATION
Bid #: H-14-00 Title: Water Meters
Date 2 16 9
Bidder: Services, Inc.
GROUP 2 -- COMPOUND METERS
3", price each:
_ $1,140.00
(Total for 2: — _
_
_ _ $2,280.00
Schlumberger Neptune Tru/Flo Compound
Mfg. & part # quoted:—
EC3BR8G
4", price each:
$1,407.00
Total for 2: ---- — —
$2,814.00
Schlumberger Neptune Tru/Flo Compound
Mfg. & part # quoted:
EC3CR8G
6", price each: - --
-- - - - -- - - - $2,741.00
Total for 1:
$2,741.00
Schlumberger Neptune Tru/Flo Compound
Mfg. & part # quoted:
EC3DR8G
TOTAL, GROUP 2
$7,835.00
For Group 2, delivery time a.r.o.:
30 days
GROUP 3 -- FIRE SERVICE METERS
4" x 1", price each: ---- ---
--- $3,360.00
Total for 1:
$3,360.00
Mfg. & part # quoted: -
Schlumberger Neptune HP Protectus
6" x 1-1/2", price each: --
- — - --- — --- -- - -- $5,145.00
Total for 3: - --
$15,435.00
Mfg. & part ,# _quoted:_____
Schlumberger Neptune HP Protedus
8" x 2", price each _ _ _
_ _ _ _ $6,353.00
Total for 1:
$6,353.00
Mfg. & part # quoted:
Schlumberger Neptune HP Protectus
10" x 2", price each:
$9,765.00
Total for 1:
$9,765.00
Mfg. & part # quoted: _
Schlumberger Neptune HP Protectus
TOTAL, GROUP 3 - - - -- --
— --- - --- -- - -- $34,913.00
For Group 3, delivery time a.r.o.: 30 days
Revised 1/28/00 Page 2 of 5
CITY OF POMPANO BEACH -- BID TABULATION
Bid #: H-14-00 Title: Water Meters
Date 2 1 99
anageme
Bidder: Services, Inc.
GROUP 4 -- FIRE SERVICE TURBINE
METERS
3", price each: _ _ $1,590.00
Total for 1: $1,590.00
Schlumberger Neptune HP Fire Service Turbine
Mfg. & part # quoted: ET5B1R8G
4", price each: -----
- -- - $1,900.00
-------- -- --
Total for 2: - -- - - - —
-----
$3,800.00
Schlumberger Neptune HP Fire Service Turbine
Mfg. & part # quoted:
ET5ClR8G
6", price each: -
$3,000.00
Total for 3:
$9,000.00
Schlumberger Neptune HP Fire Service Turbine
Mfg. & part # quoted:
ET5D1R8G
8", price each:
$4,050.00
Total for 2:
. $8,100.00
-Schlumberger Neptune HP Fire Service Turbine
Mfg. & part # quoted:
_ET5E1R8G
10", price each:
$5,600.00
Total for 1:
$5,600.00
Schlumberger Neptune HP Fire Service Turbine
Mfg. & part # quoted:
ET5F1R8G
TOTAL, GROUP 4
$28,090.00
For Group 4, delivery time a.r.o.: 30 days
GROUP 5 -- TURBINE METERS
3", price each: -----
$415.00
--------- --- ---- --
Total for 1: - —
$415.00
Mfg. & part -#--quoted:
Schlumberger Neptune HP Turbine ET4BR8G
4", price each: - _ __ -
- --------------------- _ _-__-- _- $750.00
Total for 1:
$750.00
Mfg. & part # quoted:
__Schlumberger Neptune HP Turbine ET4CR8G
Revised 1/28/00 Page 3 of 5
CITY OF POMPANO BEACH -- BID TABULATION
Bid #: H-14-00 Title: Water Meters
Bidder:
GROUP 5 -- TURBINE METERS
((continued) _
6", price each:
Total for 1:
Date 12/1619-9
um erger Resource Management
Services, Inc.
- -- --- $1,420.01
— $1,420.01
- - - - -
Mfg. & part # quoted:-----------, Schlumberger Neptune HP Turbine ET4DR8G
8", price each:. - -- ----- —----------- -- - $2,010.00
Total for 1; $2,010.00
Mfg. & part # quoted: Schlumberger Nepturie HP Turbine ET4ER8G
TOTAL, GROUP 5 - - - $4,595.00
For Group 5, delivery time a.r.o.: 30 days
GROUP 6 -- STRAINERS
2" x 7" x 2-1/8", price each: $112.00
Total for 10: $1,120.00
Mfg. & part # quoted:
Schlumberger Neptune Strainer 53120-000
3" x 6" x 3-3/4", price each:
$259.0
Total for 10:
$2,590.0
Mfg. & part # quoted:
Schlumberger Neptune Strainer 53107-000
4" x 7-1/2" x 4-1/2", price each:
- - $348.0
Total for 10:
-
$3,480.(
Mfg. & part # quoted:
-Schlumberger Neptune Strainer 53107-100
6" x 9" x 5-1/2", price each:
- - $762.(
Total for 10:
-
— __-$7,620.(
Mfg. & part #_quoted _ —__
_Schlumberger Neptune Strainer 52000-201
--------- h
8" x 10" x 6-3/4", price each:
-------------------
$907•(
_
Total for 10:
$9,070.(
Mfg. & part # quoted_
Schlumberger Neptune Strainer 52000-304
TOTAL, GROUP 6 --------_-
---- -----------$23,880.1
For Group 6, delivery time a.r.o.: 30 days
Revised 1/28/00 Page 4 of 5
CITY OF POMPANO BEACH -- BID TABULATION
Bid #: H-14-00 Title: Water Meters
Date 12 16 9
Schlumberger Resource Management
Bidder: Services, Inc.
CONTINGENT PRICING -- METER PARTS
Price List effective date: January 1, 190 (Form U676-6)
Percent discount allowed on published -�
prices (from the above list):
Payment discount_ _ no discount
Extend to other governmental entites? yes
Revised 1/28/00
Page 5 of 5
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Bidder Name
City of Pompano Beach, Purchasing Division
1190 N.E. 3rd Avenue, Building C, Pompano Beach, FL 33060
-or- Post Office Drawer 1300, Pompano Beach, FL 33061
BID H-14-00 -- WATER METERS
November 29, 1999
The City of Pompano Beach is currently soliciting bids to establish a contract for the purchase of
water meters. Bids will be received until 2:00 p.m. (local), December 16, 1999 in the Purchasing
office at 1190 North East 3rd Avenue, Building C, Pompano Beach, Florida. These bids will
then be publicly opened at the above time and date in the presence of City officials. Bid
openings are open to the public. All bidders and/or their representatives are invited to be present.
Once opened, the bids will be tabulated, evaluated, and presented to the appropriate City officials
for contract award.
There are three (3) sections in this bid: Specifications/Special Conditions, General Conditions,
and Proposal. Please read all sections thoroughly. Complete the bid in accordance with the
instructions and return all numbered pages, initialed at the bottom of each page, when you submit
your bid package. Failure to do so may result in the rejection of your bid.
If you need any additional information regarding this bid, please contact Leeta Hardin,
Purchasing Supervisor, at (954) 786-4098.
SECTION I - SPECIFICATIONS/SPECIAL CONDITIONS
A. Intent
The intent of this bid is to establish an annual, open-end contract for the purchase of
water meters, delivered, as and when needed.
B. Contract Period
The initial contract period shall be one year, commencing upon award by the appropriate
City officials.
Bid H-14-00 Page 1 of 18 Initial
Bidder Name
The contract shall be automatically renewed for four (4) additional one-year periods
unless the General Services Director or the successful bidder receiving award shall give
notice to the other party of intent not to renew for the second period, which notice must
be delivered by certified mail and must be received at least sixty (60) days prior to the end
of the initial contract period. All terms, prices and conditions shall remain firm for the
initial period of the contract, and any renewal period.
In the event delivery/service is scheduled to end because of the expiration of this contract,
the Contractor shall continue to deliver/service upon the request of the General Services
Director. The extension period shall not extend for more than ninety (90) days beyond
the expiration date of the existing contract. The Contractor shall be compensated for the
product/service at the rate in effect when this extension clause is invoked by the City.
C. Ouantities
No warranty or guarantee is given or implied as to the total amount to be purchased as a
result of this contract. The quantities stated in this bid are estimates of annual usage, to
be used for bid comparison purposes only. Water meters will be ordered as needed.
D. Bid Items/Grouping
Like items within this bid are grouped. Bidders may submit bids on any or all groups. If
bidding a group, all items within that group must be priced, for the bid to be considered.
E. Basis of Award
Award will be made by Group, to the lowest responsive, responsible bidder based on the
total per Group.
F. Pricing
All prices bid shall be F.O.B. destination/delivered to the City of Pompano Beach Central
Stores Warehouse, 1190 N.E. 3rd Avenue, Building C, or the Utilities Department, as
indicated on each individual order.
No minimum order quantities shall be stipulated by bidders. Prices bid for trade-in
allowance for old meters shall include cost for pick-up of old meters from the City.
Bid H-14-00 Page 2 of 18 Initial
Bidder Name
G. Delivery
Bidders are to state the number of calendar days after receipt of an order required for
delivery. The City seeks a source of supply that will provide accurate and timely
delivery. Delivery schedules must be adhered to by the awarded bidder. If, in the opinion
of the General Services Director, the successful bidder(s) fail at any time to meet the
requirements herein, including the delivery requirements, then the contract may be
cancelled upon written notice. See Section 11- General Conditions, (6) "Delivery", and
(10) "Default", for additional information.
H. Addenda
The issuance of a written addendum is the only official method whereby interpretation,
clarification or additional information can be given. If any addenda are issued to this Bid
solicitation the City will attempt to notify all known prospective Bidders, however, it
shall be the responsibility of each Bidder, prior to submitting their bid, to contact the City
Purchasing Office at (954) 786-4098 to determine if addenda were issued and to make
such addenda a part of their Bid proposal.
General Specifications
1. Guarantee (Applicable to all type meters).
Manufacturer shall guarantee materials and workmanship of all meters and meter
parts to operate within the range of the test specifications for a minimum period of
five (5) years from date of delivery. Any meter which fails to operate accordingly
for five (5) years will be repaired by the City, and the manufacturer shall furnish
to the City, without cost, any part(s) required to place such defective meter in
suitable operation condition. Additionally, all registers must be warranted against
defects, fogging and loss of accuracy for a minimum period of ten (10) years.
2. As part of the proposal, bidders shall furnish for each size and type of meter bid
an accuracy chart showing loss of head in psi at maximum flows. Operating and
performance characteristics of the meters bid will be evaluated and considered in
making any award.
3. Registrations & Registration Tests -- The City of Pompano Beach reserves the
right to test each meter, and any meter which does not register accurately,
according to the specifications provided, shall be rejected. Each meter rejected
shall be repaired or replaced with another meter by the supplier without cost to the
City of Pompano Beach. The tests made by the City will be final, and the supplier
may observe any tests. If more than 10% of any order fails to pass the test(s), the
City reserves the right to reject the entire order.
Bid H-14-00 Page 3 of 18 Initial
Bidder Name
4. Trade-ins -- Where indicated on the proposal form, bidders shall furnish trade-in
allowance for old meters of same size and type. Meters to be traded -in will be
various brands, as required by the City, to be determined at time of order. The
successful bidder will be responsible for pick-up of old meters from the City.
Bidders must provide a trade-in allowance in their proposal.
Detailed Specifications
GROUP 1-- Disc Meters, 5/8" through 2"
Water meters shall conform to specifications set forth by the American Water Works
Association (A.W.W.A) C700-77 or latest revision thereof. Meters bid must have been in
production for at least five (5) years for all sizes. In addition, all meters must be available
in a complete product line for 5/8" through 2" sizes. The discs shall be flat, with
nutating-type disc with thrust rollers.
Registers are to be hermetically sealed and designed with neutral gears to allow accurate
calibration and economical operation. The glass is to be impact -resistant. Registers are
to be magnetically driven, and straight reading in U.S. gallons. Serial numbers are to be
stamped plainly on meter cases and register box lids. Register boxes are to be made of
synthetic polymer on 5/8" through 1" sizes. Register boxes shall have meter sealing
screws drilled for sealwires or tamper -proof seal pins.
Bottom caps on 5/8" x 3/4" meters are to be made of synthetic polymer. One -inch (1")
bottom caps are to be made of bronze. All main case bolts shall include a bolt and
washer and be of #300 series non-magnetic stainless steel to prevent corrosion and for
ease of disassembly. Anything less than #300 series is unacceptable.
All 1-1/2" and 2" meters shall be of a top load design, split case, flange type. Minimum
acceptable accuracy for 5/8" through 2" meters shall be 98.5% at all flows meter is rated
for, per A.W.W.A. C700-77 or latest revision.
Additionally, all meters must be adaptable to programmable encoder registers for
automatic pit reading of water meters. Encoder registers shall not include batteries due to
loss of power and causing inadequate meter readings. Each vendor shall have at least five
(5) years' experience in manufacturing and designing encoder type registers for this bid.
These registers should be exchangeable in the field without interrupting the customer's
service. All new meters must have test tag results attached to meter.
2. Trade -Allowance: State trade-in allowances for meter sizes as indicated on Proposal
form.
Bid H-14-00 Page 4 of 18 Initial
Bidder Name
3. GROUP 2 — Compound Meters
Meters bid under this section shall be compound type, conforming to A.W.W.A.
standards C702, or latest revision thereof.
The meter case shall be made of bronze composition and fitted with standard flanged
ends and furnished with iron companion flanges.
The meter assembly shall be nutating disc type on low side and Class H turbine on high
side. Chambers shall be bronze or plastic. Meter shall be equipped with two (2) register
assemblies. The measuring elements must be of a unitized measuring element design.
The meter serial number shall be stamped on each register lid and the case of the meter.
The register boxes are to be bronze. The main case must have drilled test plugs for field
testing. Meter shall have a calibration vane so adjustments can be made in the field.
Change gears are not acceptable.
The meter registers shall be straight reading U.S. gallons. All registers are to be
hermetically sealed, complete with neutral gears and impact resistant glass. Registers
must be programmable encoder adaptable without service interruption. Encoder registers
shall not include batteries due to loss of power and causing inadequate meter readings.
4. GROUP 3 -- Fire Service Meters
Must be U.L. listed and FM approved. Shall meet A.W.W.A. standards C703-86 or latest
revision. Fire service side to be Class II turbine, and domestic side shall be a disc meter.
The measuring element must come equipped with a calibration vane for in -line testing.
All meters must be furnished with U.L and FM approved strainers. Additionally, all
meters must be programmable encoder adaptable for automatic reading or central meter
reading. Encoder registers shall not include batteries due to loss of power and causing
inadequate meter readings.
Minimum flow requirements for fire service meters are as follows:
4"
3/4-1200 GPM
6"
1-1 /2-3000 GPM
8"
24000 GPM
10"
2-6500 GPM
These flows are to be measured at 100% + or - 1.5% accuracy.
Bid H-14-00 Page 5 of 18 Initial
Bidder Name
5. GROUP 4 -- Fire Service Turbine Meters
Must be U.L. listed and FM approved. Measuring element must be a Class Il turbine and
be equipped with calibration vane. All meters are to be furnished with U.L. and FM
approved strainers. All meters must be adaptable to programmable encoder registers.
Minimum flow requirements for fire service turbine meters are as follows:
3" 5-450 GPM
4" 10-1200 GPM
6" 20-3000 GPM
8" 35-4000 GPM
10" 50-6500 GPM
These flows are to be measured at 100% + or -1.5% accuracy.
Additionally, all meter registers must be encoder adaptable without service interruption
for automatic or central meter reading systems. Encoder registers shall not include
batteries due to loss of power and causing inadequate meter readings.
6. GROUP 5 -- Turbine Meters
Meter shall have a Class II turbine, cast bronze maincase, interchangeable measuring
element for in -line service, roll sealed register, direct coupling of gear train to rotor,
calibration vane, and programmable encoder adaptable without service interruption.
Register shall read in U.S. gallons, meter serial number on meter maincase and register
box cover.
7. GROUP 6 -- Water Meter Strainers
Strainers shall be 150 psi working pressure plate -type for use with meters of 2" through
8" pipe size. The strainer screen shall be made of perforated 18-8 stainless steel plate and
be shaped for maximum rigidity against forces exerted by the flow stream. The effective
straining area shall be at least double that of the meter maincase inlet area. The 2"
strainer shall be fuunished with elliptical two -bolt flanged connections. Strainers 3" and
larger shall be furnished with round connections. Bolt circle, bolt hole diameters, and
flange dimensions shall be in compliance with meter connection specifications contained
in ANSI/AWWA C701-78 or latest revision thereof.
The strainer bodies and covers in sizes 2" through 6" shall be made of cast bronze.
Bodies and covers for 8" shall be cast iron. The manufacturer's name, strainer pipe size,
and direction of flow (if required) shall be cast in raised letters and shall be clearly
visible.
Bid H-14-00 Page 6 of 18 Initial
Bidder Name
Cover bolts shall be made of 18-8 stainless steel. Strainer cover castings shall be
equipped with a vent screw to remove trapped air at installation. Head loss through the
strainer shall not exceed 3.0 psi at maximum meter flow rates specified in ANSI/AWWA
C701-78 or latest revision.
8. Meter Parts
All bidders are requested to submit price information regarding their entire line of meter
repair parts. This pricing for meter parts will not be considered as a basis for bid award.
The City will establish contracts based upon the parts pricing offered in this bid for the
purchase of parts from all current vendors, and if applicable, from manufacturers which
are not current suppliers, but have supplied meters to the City in the past, which are still
in service. Discounts offered and accepted will remain in effect for entire contract period.
Current published price list shall be furnished with your bid proposal and shall remain in
effect for the period of the contract. Discounts proportional parts shall be included as part
of this contract. In their proposal, bidders must specify the date/edition/etc. of the price
list to be used, and should submit a copy of this price list with their bid. Bidders must
state the discount from this price list that will be allowed for City purchases of parts.
Bid H-14-00 Page 7 of 18 Initial
Bidder Name
3.
SECTION I] - GENERAL CONDITIONS
All manual signatures must be original - no rubber
stamp, photocopy, etc.
Submission and Receipt of Bids
4.
Prices to be Firm
1.1. Bidders must use the form furnished by the
Bidder certifies that prices, terms and conditions in the
City.
bid will be firm for acceptance for a period of ninety
(90) days from the date of bid opening unless otherwise
1.2. Bids having any erasures or corrections
stated by the City. Bids may not be withdrawn before
must be initialed by the bidder in ink. Bid
the expiration of ninety (90) days. Prices shall be firm,
shall be typewritten or filled in with pen and
with no escalator clauses unless specified by the City.
ink. Manual signature must be in ink.
Bids may be withdrawn after ninety (90) days only
upon written notification to the City.
1.3. It will be the sole responsibility of the
bidder to have their bid delivered to the
5.
Extensions.
Purchasing office before the closing hour
and date shown for receipt of bids.
If there is an error in extensions (mathematical
calculations), unit prices will prevail.
1.4. Bid envelopes are provided with the bid
forms. Your bid should be returned in the
6.
Delivery
envelope (with the correct postage affixed if
the bid is mailed) and should show the
6.1. All items are to be bid F.O.B. delivered with
following information:
freight charges prepaid and included, to
designated addresses as specified by the
1.4.1. Your return mailing address in
City on it's purchase order(s) or in letter(s)
the upper left-hand comer.
of authorization.
1.4.2. Bid Number - write or type the
6.2. Bidder must state specific number of
bid number that appears on the
calendar days required for delivery of each
first page of the bid form on the
item bid in appropriate space on the bid
line for it on the front of the
pages for consideration of award of this bid.
envelope.
6.3. Delivery time will be a factor for any orders
1.4.3. Bid Items - write or type the title
placed as a result of this bid. The City
of the bid on line "Sealed bid for:
reserves the right to cancel such order(s) or
any part thereof, without obligation, if
delivery is not made within the time(s)
1.5. If not using the City -provided envelope to
specified herein and hold the vendor in
mail your bid, or if using a delivery service
default. (See Section 10.)
other than the U.S. Post Office, use the
following address:
7.
Signed Bid Considered an Offer
City of Pompano Beach
This signed bid is considered an offer on the part of the
Purchasing Division
bidder, which offer shall be considered accepted upon
1190 N.E. 3rd Avenue, Building C
approval by the City Commission of the City of
Pompano Beach, FL 33060
Pompano Beach (if required). The City of Pompano
(or) P.O. Box 1300
Beach will issue a purchase order or a letter of
Pompano Beach, FL 33061
authorization to the successful bidder, as authorization
for delivery of the items awarded subject to
1.6. Late bids will not be considered and will be
requirements of detailed specifications and those
returned unopened.
contained herein.
1.7. Bids transmitted by facsimile will not be
In the event of default on the part of the bidder after
accepted.
such acceptance, the City may take such action as it
deems appropriate including legal action for damages
Completion of Bid Forms
or specific performance.
Bidder is to fill in all of the blank spaces on the bid
8.
Quality
forms and return all numbered pages. Bidder should
initial each page at the bottom to indicate he has read
All materials used for the manufacture or construction
and understands the provisions contained on that page.
of any supplies, materials or equipment covered by this
bid shall be new. The items bid must be new, the latest
Signature Required
model, of the best quality and highest grade
workmanship unless otherwise specified in this bid by
All bids must show the company name and be signed
the City.
by a company officer or employee who has the
authority to bind the company or firm by their
signature. UNSIGNED BIDS WILL BE REJECTED
Bid H-14-00 Page 8 of 18 Initial
Bidder Name
10.
liA
13
14.
Brand Names
Whenever proprietary names are used, (whether or not
followed by the words "or approved equal"), the item(s)
will be subject to acceptance and/or approval by
authorized City personnel, and said personnel will
deem it their prerogative to select the items) which are
lowest bid, item by item, meeting specifications from
the information furnished by the bidder with the bid
and/or sample inspection or testing of the item(s) called
for herein.
Default Provisions
In the event of default by the bidder, the City reserves
the right to procure the item(s) bid from other sources
and hold the bidder responsible for excess costs
incurred as a result. A contractor who defaults on a
City contract may be banned from doing business with
the City for a period of 36 months from the date of
default.
Samples
Samples, when requested, must be famished at, or
before, bid opening, (unless otherwise specified), and
will be delivered at no charge to the City. If not used
and/or destroyed in testing, said sample(s) will, at
bidder's request, be returned within thirty (30) days of
bid award at bidder's expense. If requested by the City,
samples and/or inspection of like items are to be made
available in the southeast Florida area.
Acceptance of Materials
The material delivered as a result of this bid shall
remain the property of the seller until a physical
inspection and actual usage of the items) is made and
thereafter deemed acceptable to the satisfaction of the
City, in compliance with the terms and specifications
contained herein. In the event that the item(s) supplied
to the City is/are found to be defective, or does/do not
conform to specifications, the City reserves the right to
cancel the order upon written notice to the seller and
return the item(s) to the seller at the seller's expense.
Manufacturers' Certifications
The City reserves the right to obtain separate
manufacturer certification of all statements made in the
bid.
Copyrights and Patent Rights
Bidder warrants that there has been no violation of
copyrights or patent rights in manufacturing, producing
and/or selling the item(s) ordered or shipped as a result
of this bid, and successful bidder agrees to hold the
City harmless from any and all liability, loss or expense
by any such violation.
Laws and Regulations
All applicable laws and regulations of the Federal
goverment, the State of Florida, and ordinances of the
City of Pompano Beach will apply to any resulting bid
award.
16.
17
18.
19
20.
Taxes
The City of Pompano Beach is exempt from any taxes
imposed by the State and Federal government.
Exemption certificates will be provided upon request.
State sales tax exemption certificate
1116-08-196489-54C and Federal exemption tax
N59-74-0083K apply and appear on each purchase
order.
Conflict of Instructions
If a conflict exists between the General Conditions and
instructions contained herein, and the Specific
Conditions and instructions contained herein, the
specifics shall govern.
Exceptions to Specifications
For purposes of evaluation, bidder must indicate any
exception to the specifications, terms, and/or
conditions, no matter how minor. This includes any
agreement or contract forms supplied by the bidder that
are required to be signed by the City. If exceptions are
not stated by the bidder, in his bid, it will be
understood that the item(s)/services fully comply with
the specifications, terms and/or conditions stated by the
City. Exceptions are to be listed by the bidder on an
attachment included with his bid. The City will not
determine exceptions based on a review of any attached
sales or manufacturer's literature.
Warranties
The City of Pompano Beach will not accept any
disclaimer of the warranties of merchantability and
fitness for a particular purpose for the product(s)
offered. Proposals will clearly state any additional
warranties and guarantees against defective materials
and workmanship. A copy of the complete
manufacturer's warranty statement is to be submitted
with the bid.
Retention of Records and Right to Access Clause
The successful bidder shall preserve and make
available all financial records, supporting documents,
statistical records, and any other documents pertinent to
this contract for a period of five (5) years after
termination of this contract; or if an audit has been
initiated and audit findings have not been resolved at
the end of these five (5) years, the records shall be
retained until resolution of audit finding.
21. Facilities
22
The City reserves the right to inspect the bidder's
facilities at any time, without prior notice.
Anti -collusion Statement
By submitting this bid, the bidder affirms that this bid
is without previous understanding, agreement, or
connection with any person, business, or corporation
submitting a bid for the same materials, supplies, or
equipment, and that this bid is in all respects fair, and
without collusion or fraud.
Bid H-14-00 Page 9 of 18 Initial
Bidder Name
Additionally, bidder agrees to abide by all conditions of
27.
Bid Tabulations
this bid and certifies that they are authorized to sign
this bid for the bidder. In submitting a bid to the City
Bidders who wish to receive a copy of the bid
of Pompano Beach, the bidder offers and agrees that if
tabulation should request it by enclosing a stamped,
the bid is accepted, the bidder will convey, sell, assign
self-addressed envelope with their bid, or by requesting
or transfer to the City of Pompano Beach all rights, title
a tabulation be sent to their fax machine. Bid results
and interest in and to all causes of action it may now or
will not be given out by telephone. The City does not
hereafter acquire under the Anti-trust laws of the
notify unsuccessful bidders of contract awards.
United States and the State of Florida for price fixing
relating to the particular commodities or services
28.
Assignment
purchased or acquired by the City of Pompano Beach.
At the City's discretion, such assignment shall be made
Successful bidder may not assign or transfer this
and become effective at the time the City tenders final
contract, in whole or part, without prior written
payment to the bidder.
approval of the City of Pompano Beach.
23. Indemnification
29.
Termination for Convenience of City
Contractor covenants and agrees that it will indemnify
Upon seven (7) calendar days written notice delivered
and hold harmless the City and all of the City's officers,
by certified mail, return receipt requested, to the
agents, and employees from any claim, loss, damage,
successful bidder, the City may without cause and
costs, charge or expense arising out of any act, action,
without prejudice to any other right or remedy,
neglect or omission by contractor during the
terminate the agreement for the City's convenience
performance of the contract, whether direct, or indirect,
whenever the City determines that such termination is
and whether to any person or property to which the
in the best interest of the City. Where the agreement is
City of said parties may be subject, except that neither
terminated for the convenience of the City the notice of
the contractor nor any of its sub -contractors will be
termination to the successful bidder must state that the
liable under this section for damages arising out of
contract is being terminated for the convenience of the
injury -or damage to persons or property directly caused
City under the termination clause and the extent of the
or resulting from the sole negligence of City or any of
termination. Upon receipt of such notice, the
its officers, agents, or employees.
contractor shall promptly discontinue all work at the
time and to the extent indicated on the notice of
24. Reservation for Rejections and Award
termination, terminate all outstanding sub -contractors
and purchase orders to the extent that they relate to the
The City reserves the right to accept or reject any or all
terminated portion of the contract and refrain from
bids or parts of bids, to waive irregularities and
placing further orders and subcontracts except as they
technicalities, and to request re -bids. The City also
may be necessary, and complete any continued portions
reserves the right to award the contract on such items
of the work.
the City deems will best serve the interests of the City.
The City further reserves the right to award the contract
30.
Conflict of Interest
on a "split order" basis, or such combination as shall
best serve the interests of the City unless otherwise
For purposes of determining any possible conflict of
specified.
interest, all bidders must disclose if any City of
Pompano Beach employee is also an owner, corporate
25. Interpretations
officer, or employee of their business.
Any questions concerning the conditions and
Indicate either "Yes" (a City employee is also
specifications contained in this bid should be submitted
associated with your business), or "No". If yes, give
in writing and received by the Purchasing Division no
person(s) name(s) and position(s) with your business.
later than five (5) working days prior to the bid
opening. The City of Pompano Beach shall not be
No _ Yes _ Name & position
responsible for oral interpretations given by any City
personnel or representative or others. The issuance of a
(Note: If answer is "Yes", you must file a statement
written addendum is the only official method whereby
with the Supervisor of Elections, pursuant to Florida
interpretation, clarification or additional information
Statutes 112.313.)
can be given.
31.
Public Entity Crimes
26. Failure to Respond
In accordance with Florida State Statute 287,133 (2)(a):
If you elect not to bid, please return enclosed
A person or affiliate who has been placed on the
"Statement of No Bid" card by the bid due date, and
convicted vendor list following a conviction for a
state your reason(s) for not bidding. Failure to respond,
public entity crime may not submit a bid on a contract
either by submitting a bid, or by submitting a
to provide any goods or services to a public entity, may
"Statement of No Bid" card, three (3) times, will result
not submit a bid on a contract with a public entity for
in your name being removed from our mailing list.
the construction or repair of a public building or public
work, may not submit bids on leases of real property to
a public entity, may not be awarded or perform work as
a contractor, supplier, subcontractor or consultant
under a contract with any public entity, and may not
Bid H-14-00 Page 10
of 18
Initial
Bidder Name
32
transact business with any public entity in excess of the
threshold amount provided s. 287.017 for CATEGORY
TWO for a period of 36 months from the date of being
placed on the convicted vendor list.
Governing Procedures
This bid is governed by the applicable sections of the
City's General Services Procedures Manual. A copy of
the manual is available for review at the City
Purchasing office.
33. Identical Tie Bids
In accordance with Section 287.087, State of Florida
Statutes, preference shall be given to businesses with
Drug -free Workplace Programs. Whenever two or
more bids which are equal with respect to price,
quality, and service are received for the procurement of
commodities or contractual service, a bid received from
a business that certifies that it has implemented a Drug -
free Workplace Program shall be given preference in
the award process.
Established procedures for processing tie bids will be
followed if none of the tied vendors have a Drug -free
Workplace Program. In order to have a Drug -free
Workplace Program, a business shall:
1) Publish a statement notifying employees
that the unlawful manufacture, distribution,
dispensing, possession, or use of a
controlled substance is prohibited in the
workplace and specifying the actions that
will be taken against employees for
violations of such prohibition.
2) Inform employees about the dangers of drug
abuse in the workplace, the business's policy
of maintaining a drug -free workplace, any
available drug counseling, rehabilitation,
and employee assistance programs, and the
penalties that may be imposed upon
employees for drug abuse violations.
3) Give each employee engaged in providing
the commodities or contractual services that
are under bid a copy of the statement
specified in subsection (1).
4) In the statement specified in subsection (1),
notify the employees that, as a condition of
working on the commodities or contractual
services that are under bid, the employee
will abide by the terms of the statement and
will notify the employer of any conviction
of, or plea of guilty or nolo contendere to,
any violation of Chapter 893 or of any
controlled substance law of the United
States of any State, for a violation occurring
in the workplace no later than five (5) days
after such conviction.
Impose a sanction on, or require the
satisfactory participation in a drug abuse
assistance or rehabilitation program if such
is available in the employee's community,
by any employee who is so convicted.
34.
35.
36.
37
6) Make a good faith effort to continue to
maintain a drug -free workplace through
implementation of this section.
If bidder's company has a Drug -free Workplace
Program, so certify below:
AS THE PERSON AUTHORIZED TO SIGN THE
STATEMENT, I CERTIFY THAT THIS FIRM
COMPLIES FULLY WITH THE ABOVE
REQUIREMENTS.
Bidders Signature
Invoicing/Payment
All invoices should be sent to: City of Pompano
Beach, Accounts Payable, P.O. Drawer 1300, Pompano
Beach, Florida, 33061. In accordance with Florida
Statutes, Chapter 218, payment will be made within 45
days after receipt of merchandise and a proper invoice.
The City will attempt to pay within fewer days if bidder
offers a payment discount. The City cannot make
advance payments, make deposits in advance of receipt
of goods, or pay C.O.D. Bidders should state any
payment discount in space provided on Proposal form.
Optional Contract Usage
As provided in Section 287.042(17), Florida Statutes,
State of Florida agencies may purchase from a contract
resulting from this solicitation, provided the
Department of Management Services, Division of
Purchasing, has certified its use to be cost effective and
in the best interest of the State. Contractor(s) may sell
such commodities or services certified by the Division
to State of Florida agencies at the contractor's option.
Non Discrimination
There shall be no discrimination as to race, color,
religion, gender, national origin, ancestry, and physical
or mental disability in the operations conducted under
this contract. Included as applicable activities by the
contractor under this section are the solicitation for, or
purchase of, goods or services, or the subcontracting of
work in performance of this contract.
Notice To Contractor
The employment of unauthorized aliens by any
contractor is considered a violation of Section 274A(e)
of the Immigration and Nationality Act. If the
contractor knowingly employs unauthorized aliens,
such violation shall be cause for unilateral cancellation
of the contract.
Bid H-14-00 Page 11 of 18 Initial
Bidder Name
SECTION III - PROPOSAL
IMPORTANT! !!
PAGE 18 MUST BE SIGNED FOR BID TO BE
CONSIDERED, PER GENERAL CONDITIONS SECTION 3
(Note: The eleven -digit number in parentheses is the City's inventory number for each item.)
GROUP 1— DISC METERS, 5/8"-2"
PRICING -- NEW METERS
Item No. Ouanti Description Unit Price
1. 1500 5/8" x 3/4" $
(890-044-32520)
Mfg, and part number quoted:
2. 700 111
$ $
(890-044-32540)
Mfg. and part number quoted:
3. 60 1-1/2" $
(890-044-32560)
Mfg. and part number quoted:
4. 30 2" $
(890-044-32570)
Mfg. and part number quoted:
5. 100 5/8" x 3/4" with integrated $
double check backflow
preventer
Mfg. and part number quoted:
Total, new meters
For Group 1, new meters, state delivery time after receipt of order:
Total
days
Bid H-14-00 Page 12 of 18 Initial
Item No. Ouanti
6. 1500
7. 700
Bidder Name
GROUP 1-- DISC METERS, 5/8"-2"
PRICING -- TRADE-IN ALLOWANCE
Description
5/8" x 3/4", used meter
1 ", used meter
Total, trade-in allowance
NET TOTAL, GROUP 1(total
new meters, less total trade-in
allowance)
Unit Price Total
credit each
credit each
GROUP 2 -- COMPOUND METERS
Item No. Ouanti Description
Unit Price Total
1. 2 3" $ $
(890-044-32580)
Mfg. and part number quoted:
2. 2 4" $ $
(890-044-32590)
Mfg. and part number quoted:
3. 1 6" $ $
(890-044-32601)
Mfg. and part number quoted:
TOTAL, GROUP 2 $
For Group 2, state delivery time after receipt of order: days
Bid H-14-00 Page 13 of 18 Initial
Bidder Name
GROUP 3 -- FIRE SERVICE METERS
Item No. Quanti Description
Unit Price Total
1. 1 4" x 1" $
$
(890-044-32606)
Mfg. and part number quoted:
2. 3 6" x 1-1/2" $
$
(890-044-32607)
Mfg. and part number quoted:
3. 1 8" x 2" $
$
(890-044-32608)
Mfg. and part number quoted:
4. 1 10" x 2" $
$
(890-044-32609)
Mfg. and part number quoted:
TOTAL, GROUP 3
$
For Group 3, state delivery time after receipt of order:
days
Bid H-14-00 Page 14 of 18 Initial
Bidder Name
GROUP 4 -- FIRE SERVICE TURBINE METERS
Item No.
Ouanti
Description
Unit Price
Total
1.
l
3"
$
$
(890-044-32585)
Mfg. and part number quoted:
2.
2
4"
$
$
(890-044-32589)
Mfg. and part number quoted:
3.
3
6"
$
$
(890-044-32600)
Mfg. and part number quoted:
4.
2
8"
$
$
-
(890-044-32610)
Mfg. and part number quoted:
5.
1
10"
$
$
Mfg. and part number quoted:
TOTAL, GROUP 4
$
For Group 4, state delivery time after receipt of order:
days
Bid H-14-00 Page 15 of 18 Initial
Bidder Name
GROUP 5 -- TURBINE METERS
Item No.
Ouanti
Description Unit Price
Total
1.
1
3" $
$
Mfg. and part number quoted:
2.
1
4" $
$
Mfg. and part number quoted:
3.
1
6" $
$
Mfg. and part number quoted:
4.
1
8" $
$
Mfg. and part number quoted:
TOTAL, GROUP 5
$
For Group
5, state delivery time after receipt of order:
days
GROUP 6 -- STRAINERS
Item No.
Ouantity
Description
Unit Price
Total
1.
10
2" x 7" x 2-1/8"
$
$
Mfg. and part number quoted:
2.
10
3" x 6" x 3-3/4"
$
$
Mfg. and part number quoted:
3.
10
4" x 7-1/2" x 4-1/2"
$
$
Mfg. and part number quoted:
4.
10
6" x 9" x 5-1/2"
$
$
Mfg. and part number quoted:
5.
10
8" x 10" x 6-3/4"
$
$
Mfg. and part number quoted:
TOTAL, GROUP 6
$
For Group
6, state delivery time after receipt of order:
days
Bid H-14-00 Page 16 of 18 Initial
Bidder Name
CONTINGENT PRICING — METER PARTS
Note: Pricing for meter parts will not be considered as a basis for bid award. Current published
price list shall be furnished with your bid proposal and shall remain in effect for the period of the
contract.
Price List effective date:
Discount allowed on published prices (from the above list) %
Bidders shall submit the following with their bid proposal:
1.) Copy of complete manufacturer's warranty for all meters bid.
2.) An accuracy chart showing loss of head in psi at maximum flows for each size and type
of meter bid.
3.) Current published price list for entire line of water meter parts.
Prompt Payment Discount: (payment will be made within
45 days after receipt of merchandise and a proper invoice, unless payment discount is offered.)
State location for obtaining parts and service during and after the warranty period:
Company:
Address:
Phone:
Contact:
If awarded the contract resulting from this bid, will your company agree to extend the same
prices, terms and conditions to other governmental entities? (Note -- Optional, agreement not
required for contract award.)
Yes No
Bid H-14-00 'Page 17 of 18 Initial
Bidder Name
Name & address of company submitting bid:
.................................................................. zip .................
Federal Employer Identification # or Social Security #:
Telephone number: ....................................................................
"Fax" number: ............................................................................
Acknowledgment of the following, Addenda is noted:
Addendum Number(s) Date(s) Issued
Manualsignature of company officer: ...................................................................................
IMPORTANT!!! -- SIGN IN BOX ABOVE T. TYPE OR PRINT NAME BELOW 41
Signer's name (typed or printed): ...............................................................................................
Titleof signer: ............................................................................................................................
Bid H-14-00 Page 18 of 18 Initial
ATTACHMENT'-- BID H-14-00, WATER METERS
GENERAL SERVICES DEPARTMENT
Purchasing Division
1190 NE 3 Avenue
PO Drawer 1300
Pompano Beach, FL 33061
Phone: (954) 786-4098
FAX: (954) 786-4168
City of Pompano Beach, Florida I
VOLUNTARY SBE PROGRAM
The Pompano Beach City Commission has passed Resolution 98-18 that established a
voluntary Small Business Enterprise (SBE) Program to encourage and foster the
participation of Small Business Enterprises (SBE's) in the central procurement activities
of the City. A copy of this resolution is available for review in the Purchasing Division
office.
The definition of a Small Business Enterprise (SBE), for the purpose of the Pompano
Beach voluntary program, is defined in Florida State Statute 288.703(1) as follows:
"Small Business" means an independently owned and operated business concern that
employs 100 or fewer permanent full-time employees and that, together with its
affiliates, has a net worth of not more than: S3 million and an average net income after
federal income taxes. Excluding any carryover losses, for the preceding 2 years of not
more than: 52 million. As applicable to sole proprietorships, the S3 million net worth
requirement shall include both personal and business investments.
The cm of Pompano Beach is An EOua- ODWM--May Emdoyr And Dori W D—tr OWO On The Bea's a H"CaPPed Status
ATTACHMENT -- BID H-14-00, WATER METERS
SBE GOAL ANNOUCEMENT
BID # H-14-00
The City of Pompano Beach is strongly committed to insuring the
participation of Small Business Enterprises (SBE's) as contractors
and subcontractors for the procurement of goods and services. The SBE
criteria being used is as stated in FSS 288.703.
Bidders are encouraged to participate in the City of Pompano Beach's Voluntary
SBE Program by including as part of their bid package the SBE
Participation Form (Exhibit "A"), and the Letter of Intent Form (Exhibit "B").
Bidders who are unable to meet the recommended voluntary goals should also
provide the SBE Unavailability Form and Good Faith Effort Report (Exhibits"C"
and "D")
The recommended, voluntary goals for this bid are 3 % for Small
Business Enterprises.
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ATTACHMENT -- BID H-14-00, WATER METERS
TO:
LETTER OF INTENT TO PERFORM AS A SUBCONTRACTOR
(Name of Prime or General Bidder)
Bid Number H-14-00
The undersigned intends to perform subcontracting work in connection with the
above contract as (check below)
an individual
a partnership
a corporation
a joint venture
The undersigned is prepared to perform the following work in connection with the
above Contract, as hereafter described in detail
at the following price:
(Date)
SBE EXHIBIT "B"
(Name of SBE Contractor)
u 0
ATTACHMENT -- BID H-14-00, WATER METERS
SMALL BUSINESS ENTERPRISE (SBE)
UNAVAILABILITY FORM
BID # H-14-00
(Name and Title)
of , certify that on the day of
, I invited the following SBE CONTRACTOR(s) to bid work
items to be performed in the City of Pompano Beach:
Form of Bid Sought
(i.e., Unit Price,
SBE Contractor Work Items Materials/Labor
Address Sought Labor Only, etc.)
Said SBE CONTRACTOR(s):
Did not bid in response to the invitation
Submitted a bid which was not the low responsible bid
Other:
Signature:
Date:
Note: Attached additional documents as available.
SBE EXHIBIT Ascot
ATTACHMENT -- BID H-14-00, WATER METERS
GOOD FAITH EFFORT REPORT
BID # H-14-00
1. What portions of the contract have you identified as SBE
opportunities?
2. Did you provide adequate information to identified SBE? Please
comment on how you provided this information.
3. Did you send written notices to SBEs?
Yes No
If yes, please include copy of the notice and the list of individuals who
were forwarded copies of the notices.
4. Did you advertise in local publications?
Yes No
If yes, please attach copies of the ads, including name and dates of
publication.
5. Did you contact any organizations with large constituents of SBE
members for possible sub -contractors? Please attach list of resource
organizations used.
6. What type of efforts did you make to assist SBEs in contracting with
you ?
1
ATTACHMENT -- BID H-14-00, WATER METERS
7. List the SBEs you will utilize and subcontract amount.
�j
E
8. Other comments:
Note: Please attach the unavailability letters with this report.
SBE EXHIBIT "D"
2
�� ��r terry Gullets (407)678-2503
EXHIBIT "B"
N E P T U N m
A Neu, Baginning_.. d Trusted Nan,*
To: Ms, Leeta Hardin
City of Pompano Beach
Purchasing Division
1100 NE V Ave.
Pompano Beach, PI 33061
FAX. 954-786-4168
From: Joe Bridges
V_ P. Sales
Date: December 7, 2001
Subject: Name Change
Effective November 1, 2001, Schlumberger RMS - Water Division has changed their name.
Our new name is Neptune Technology Group, Inc. Our new federal IDjM is U-4182672.
Please remit payments to the following address:
Neptune Technology Group, Inc.
Dept 3321
P. O. Box 2153
Birmingham AL 35287-3321
Our physical address has not changed. It remains 1600 Alabama Hwy 2-29, Taltassee AL 36078,
All written correspondence should also go to this address.
Please call me if you have any questions
Best Regards,
Joe Bridges
V. P. Sales
JB/ss
p.2
Neptune Technology f rnup Ine... • IMO A►ahama Highway 229 • Tallaagee, AL 36078 v Phone (334) 283-6555 • Fax (334) 283-7299
Z0 3JVd HOand HOd3g ONtidWOd 89Tb-98L-bS6 LS:TT ZOaZ/6Ti7,0
08:51 N0.410 02/02
SUNSTATE METER 3523325604 02/21 '02
GENERAL 5ERViCEs >�EPA1tTMHNT
Pumhaeing Division EXHIBIT "CH
1190 NE
J Avcrtt,c
PO Drawer 13C0
Pompano 9eaeh. FL 33061
Phone: (954) 78644E
w FAX: (954) 786-416
City of Pompano Buck, Florida .
December 18, 2001
Terry D. Gulled, Client Services Manager
Neptune Techndlogy Group, Tn,c. -
4504 Bridgewater. Drive
Orlando, FIorid� 32817
Dcar Mr. Gullett,
This letter is to confirm the City of Pompano Beach is exercising the contract renewal option
with your comp4ny for "Water Meters" issued pursuant to Bid #H-14-00. This renewal will be
for one (l) year, ;from February 22, 2002 to February 21, 2003. The prices, terms and conditions
of the original bid and contract period remain unchanged for this renewal period. Meters will be
ordered as needeld throughout the contract.
Thank you for ydur continued cooperation.
Very truly yours
Pecta Hardin
Purchasing Sup �,isor
PC: file
Frankie Ghevere, Central Stores
Mark Eddington, Water Distribution
TO/TJ 30va i HoNna HOV39 ONV.:MOd 89Tb-98L-096 80:ZZ Z00Z/6t/S0
SUNSTATE METER
3523325604 02/21 '02 08:51 N0.410 01/02
f
\k/i
February 21, 2002
SUNSTATE METER & SUPPLY, INC.
14001 W. NEWBERRY RD.
NEWBERRY, FLORIDA 32669-2710
Mr. Steve Beamsderfer
Buyer
City of Tamarac
7525 NW 88"' Avenue
Tamarac, FL 33321-2401
Subject: City of Pompano Beach Meter Bid # H-14-00
Dear Mr. Beamsderfer:
EXHIBIT "D"
Sunstate Meter and Supply, Inc, and Neptune Technologies Group, Inc. are in agreement to
supply The City of Tamarac with the same prices as the City of Pompano Beach, FL. These
prices are good through February 21, 2003. All terms and conditions shall remain the same.
I have enclosed a copy of their renewal letter for your records.
Thank you for your interest in our products. If I can answer any questions please feel free to call
me anytime.
Sincerely,
Jay H. Meyers
Sales
In Florida Toll Free: 1 -800-342-3409 - Local & Outside Florida (352) 332-7106 • Fax: (352) 332-5604