HomeMy WebLinkAboutCity of Tamarac Resolution (87)1
Temp. Reso. #9714 - February 19, 2002
Page 1
CITY OF TAMARAC, FLORIDA
RESOLUTION NO. R-2002 - 087
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF TAMARAC, FLORIDA, AUTHORIZING THE
APPROPRIATE CITY OFFICIALS TO APPROVE AND
ACCEPT TASK AUTHORIZATION NO. 02-04E (MLA
PROPOSAL NO. 4100) WITH MILLER LEGG &
ASSOCIATES, INC., TO PROVIDE ENGINEERING
SERVICES RELATED TO SITE EVALUATION AND DESIGN
OF IMPROVEMENTS TO CAPORELLA PARK - PHASE II,
PER THE EXISTING AGREEMENT WITH MILLER LEGG &
ASSOCIATES FOR CONTINUING ENGINEERING
SERVICES; AUTHORIZING AN EXPENDITURE NOT TO
EXCEED $32,180; APPROVING ALL NECESSARY BUDGET
TRANSFERS; PROVIDING FOR CONFLICTS; PROVIDING
FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the City of Tamarac desires to provide its residents and visitors a
higher level of service by enhancing and improving its outdoor recreation facilities and
environment; and
WHEREAS, the City of Tamarac was awarded and executed the agreement by
Resolution No. R-2000-272 for a Florida Recreation Development Assistance Program
grant of $102,500 with a city match of $102,500 for improvements to Caporella Park;
and
WHEREAS, the City of Tamarac was awarded and executed the agreement by
Resolution No. R-2001-347 for a Broward County Challenge Grant in the amount of
$229,424, with a City match of $102,500, for improvements to Caporella Park; and
WHEREAS, certain engineering services are required for the improvements to
be made to Caporella Park - Phase II; and
WHEREAS, with the passage and adoption of Resolution No. R-2001-185, the
Temp. Reso. #9714 - February 19, 2002
Page 2
City of Tamarac entered into agreements with five (5) consulting firms to provide
engineering and architectural continuing services for a period of five years on an "as
needed" basis; and
WHEREAS, the firm of Miller Legg and Associates, Inc., was one of the firms
approved for these professional services; and
WHEREAS, the proposal/agreement received from Miller Legg & Associates for
professional services in connection with the Caporella Park - Phase II project, attached
hereto as "Exhibit 1" was reviewed to determine cost and responsiveness to the City's
needs; and
WHEREAS, it has been determined that Miller Legg & Associates, Inc.,
possesses the required knowledge and experience to provide the necessary services
relating to the improvements to be made at Caporella Park - Phase II; and
WHEREAS, based upon fee estimates provided by Miller Legg & Associates,
Inc., an expenditure not to exceed $32,180, for professional services is recommended;
and
WHEREAS, funds are available for said purpose; and
WHEREAS, it is the recommendation of the Director of Parks and Recreation
and the Purchasing and Contracts Manager that the City of Tamarac approve and
accept Task Authorization No. 02-04E (MLA Proposal No. 4100) with Miller Legg and
Associates, Inc., for the provision of professional services relating to Caporella Park -
Phase II; and
WHEREAS, the City Commission of the City of Tamarac, Florida, deems it to be
in the best interest of the City of Tamarac to approve and accept Task Authorization
Temp. Reso. #9714 - February 19, 2002
Page 3
No. 02-04E (MLA Proposal No. 4100) between the City of Tamarac and Miller Legg and
Associates, Inc., for the provision of professional services, for an amount not to exceed
$32,180, related to improvements to the outdoor recreation facilities and environment at
Caporella Park - Phase II.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF
TAMARAC, FLORIDA:
SECTION 1: The foregoing Whereas clauses are hereby ratified and confirmed as
being true and correct and are hereby made a specific part of this resolution upon adoption
hereof.
SECTION 2: The appropriate City officials are hereby authorized to approve and
accept Task Authorization No. 02-04E (MLA Proposal No. 4100) for professional services
by Miller Legg & Associates, Inc., in an amount not to exceed $32,180, a copy of which is
attached hereto as "Exhibit 1 ".
SECTION 3: Funding for said project is budgeted under the Parks and Recreation
Department Account entitled "Improvements Other than Building/Construction".
SECTION 4: All necessary budget transfers are hereby approved.
SECTION 5: All Resolutions or parts of Resolutions in conflict herewith are hereby
repealed to the extent of such conflict.
SECTION 6: If any clause, section, other part or application of this Resolution
is held by any court of competent jurisdiction to be unconstitutional or invalid, in part or
application, it shall not affect the validity of the remaining portions or applications of this
Resolution.
Temp. Reso. #9714 - February 19, 2002
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SECTION 7: This Resolution shall become effective immediately upon its passage
and adoption.
PASSED, ADOPTED, AND APPROVED this 26th day of March, 2002.
ATTEST:
MARION SWENSON, CMC
CITY CLERK
I HEREBY CERTIFY that I
have approved this
RESdUTION as to form.
ITCHELL S.
CITY ATTO
RECORD OF COMMISSION VOTE:
MAYOR SCHREIBER Aye,
DIST 1: V/M. PORTNER fyg
DIST 2: COMM. MISHKIN Aye,
DIST 3: COMM. SULTANOF_A-ye,
DIST 4: COMM. ROBERTS A el
1
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ENGINEERS • SURVEYORS & MAPPERS • PLANNERS • LANDSCAPE ARCHITECTS • GIS • ENVIRONMENTAL PROFESSIONALS
�R Corporate Office: 1800 North Douglas Road • Suite 200 • Pembroke Pines, FL 33024-3200
10 1�1 GG (954) 436-7000 Fax: (954) 436-8664 • www.millerlegg.com
Te►np. Reso. #9714 - Exhibit 1
Task Authorization No. 02-04E
& ASSOCIATES, INC February 7, 2002 MLA Proposal No. 4100
Mr. Lance H. Moll, CPRP
Parks Superintendent
City of Tamarac
8601 W. Commercial Boulevard
Tamarac, FL 33321-2401
Re: Addendum to Continuing Engineering Services Agreement
Caporella Park — Phase II
MLA Proposal No. 4100
Dear Mr. Moll:
We are pleased to provide the following proposal for professional services in
connection with the above -referenced project.
1.0 OVERVIEW - The Project is generally described as follows: Provide
improvements as outlined below to the existing City of Tamarac Park located at
Prospect Road and Commercial Boulevard, Section 17, Township 49, Range 42,
Broward County, Florida. Proposed improvements include facilitating the
following:
1.1 Water and sewer service to a proposed prefabricated restroom.
1.2 Coordinate electrical service to the parking area expansion.
1.3 Coordinate the removal of an existing pedestrian bridge and the
installation of a new prefabricated bridge within the City property.
1.4 Enlarging and reconfiguring the existing parking lot from 11 parking
spaces to approximately 25 parking spaces.
2.0 ASSUMPTIONS - LIST OF BASIC ASSUMPTIONS
2.1 Site plan shall be reviewed as a minor development and will incorporate a
prefabricated restroom, prefabricated bridge and parking expansion. Only
proposed improvements will meet current code requirements. Variances
or modifications to existing conditions other than those listed above, will
not be required.
2.2 A South Florida Water Management District permit modification is not
required.
2.3 Architectural, structural, electrical and mechanical consulting services are
to be contracted separately by the Client.
Offices Located In: Pembroke Pines, FL (954) 436-7000 Wellington, FL (561) 798-9981 Orlando, FL (407) 926-4122
Proposal No. 4100
2.4 Building permits for the prefabricated restroom and prefabricated bridge
will be obtained by the Contractor.
2.5 An ALTA Survey is not required.
2.6 Bid and construction specifications and product recommendations will
require input from the City, including obtaining front-end documents and
coordination with the City's Purchasing Department.
2.7 Consultant shall provide services for an irrigation plan as requested by the
Client as an additional service.
3.0 INFORMATION TO BE PROVIDED BY CLIENT
3.1 Soil boring information for the construction of the building, the bridge and
any under -drain drainage systems.
3.2 Building floor plans and elevations for inclusion in the site plan package.
3.3 Bridge elevations, plans and architectural renderings as required for the
site plan package.
4.0 SCOPE OF BASIC SERVICES AND FEE
The scope of services to be provided by Consultant shall be divided into 13 phases as
follows:
Phase 1 Minor Site Development Plan
A. Design — Consultant shall prepare a conceptual site plan meeting
the development requirements of the Project. Consultant shall review
development codes, zoning, existing utilities information and existing site
conditions. Upon review and approval of a concept by the Client,
Consultant shall proceed in preparation of the minor site plan package for
approval with the City of Tamarac. Consultant shall coordinate and attend
up to three (3) meetings.
FEE: Lump Sum of $3,000.
B. Additional Revisions — Subsequent revisions to the minor
development plan shall be provided as an additional service and shall be
invoiced on an hourly basis. The fee for this phase is estimated not to
exceed $1,200 without prior authorization from Client.
FEE: Hourly per the attached Hourly Rate Schedule.
Phase 2 Final Site Plan Preparation and Processing
2
Proposal No. 4100
A. Preparation and Processing - Consultant shall prepare a final site
plan based on the conceptual site plan. Consultant shall coordinate the
submittal of the site plan package to the City of Tamarac including the
minor development site plan, landscape plan, lighting plan, preliminary
engineering plan and application.
FEE: Lump Sum of $1,800.
B. Additional Revisions - Subsequent revisions or revisions required
by concept changes shall be provided as additional services and shall be
invoiced on an hourly basis. The fee for this phase is estimated not to
exceed $800.00 without prior authorization from Client.
FEE: Hourly per the attached Hourly Rate Schedule.
Phase 3 Public Notification Process for Public Hearing - Consultant shall
research and prepare a list of all property owners within a 300' radius of
the Project site and any contiguous land under the same ownership, using
the latest Broward County tax rolls. Consultant shall prepare labels,
notifications, a map, a certified letter, and provide the notices as required
by the City of Tamarac. (Consultant shall also coordinate signs to be
posted on -site prior to the public hearing. The cost of the signs shall be
charged as a reimbursable and is not included in this fee.)
FEE: Lump Sum of $750 per notification.
Phase 4 Color Rendering - Consultant shall prepare a color rendering of the
Project site plan. Rendering shall be a board -mounted plan view
depicting the buildings, paving, and landscaping for presentation at public
hearings.
FEE: Lump Sum of $1,200 per rendering.
Phase 5 Planting Design - Consultant shall develop planting designs for the
proposed restroom shelter, bridge and parking lot. These planting
designs will include plans that will meet the basic code requirements of
the City of Tamarac and will be submitted to the City as part of the site
plan package. The plans will include all applicable details, quantities,
notes and size specifications for the installation of the proposed
landscaping.
Revisions required by each reviewing agency upon review of the initial
submittal are included in this fee. Subsequent revisions or revisions
required by concept, architectural, site plan, or utility changes shall be
provided as additional services and shall be invoiced on an hourly basis
per the attached Hourly Rate Schedule.
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Proposal No. 4100
FEE: Lump Sum of $1,300.
Phase 6 Tree Removal/Relocation Permitting — Consultant shall prepare a tree
removal permit application and support documentation that includes
plans, location maps and mitigation tables as required for permitting
existing non-invasive trees on the Project site that are proposed for
removal or relocation. Consultant shall then submit the tree removal
permit application and support documents to the Broward County
Department of Planning and Environmental Protection for
removal/relocation activities associated with the existing trees on site. The
fee below does not include the application fee required for tree
removal/relocation.
FEE: Lump Sum of $1,000.
Phase 7 Preliminary Engineering
A. Preparation - Consultant shall prepare conceptual plans for the
drainage, water and sewer systems for the Project. These plans shall be
submitted to the City as part of the site plan package.
FEE: Lump Sum of $1,500.
B. Additional Revisions - Revisions required by each reviewing
agency upon review of the initial submittal shall be included in this fee.
Subsequent revisions or revisions required by concept changes shall be
provided as additional services and shall be invoiced on an hourly basis.
The fee for this phase is estimated not to exceed $680 without prior
authorization from Client.
FEE: Hourly per the attached Hourly Rate Schedule.
Phase 8 Conceptual Water Management Plan - Consultant shall prepare a
conceptual water management plan for the Project. Engineering permit
applications, plans, and support data shall be submitted to the Broward
County Department of Planning and Environmental Protection, Surface
Water Division (DPEP), and the City of Tamarac for approval and/or
informational purposes as appropriate.
FEE: Lump Sum of $750.
NOTE: The fee for this phase does not include environmental services
associated with the permitting process. These services shall be provided
under a separate phase entitled "Environmental Permitting".
Phase 9 Site Lighting Plan - Consultant shall prepare engineering plans and
specifications for site lighting as required by the City of Tamarac for site
plan approval. The plans shall indicate pole locations and fixture lumens
4
Proposal No. 4100
and shall include details of lighting fixtures (foundations) and poles (and
an isofootcandle drawing). Plans and specifications shall be submitted to
the City of Tamarac for approval and to Florida Power & Light (FPL) so
that FPL can coordinate its distribution system with Consultant's lighting
plan.
FEE: Lump sum of $1,200.
Phase 10 On -site Engineering Plan - Consultant shall prepare engineering plans
and specifications for on -site improvements including roadway (and
parking lot) paving, grading, signing and marking, and storm drainage
system; water distribution system; and gravity sewage collection system
including a lift station and force main as required for development of the
Project. Consultant shall coordinate electrical services from qualified
firms as required for the lift station design. Engineering permit
applications, plans, and support data shall be submitted to the Broward
County Engineering Division, Public Health Department, Department of
Planning and Environmental Protection (DPEP) Surface Water Division
and Wastewater Section, and the City of Tamarac's Engineering and
Utility Departments for approval.
FEE: Lump Sum of $4,750.
Phase 11 Engineering Construction Services
A. Bidding Assistance/Contract Administration - Consultant shall
assist Client in bidding the site development work and in the preparation,
negotiation and execution of contracts for the site development work on
the Project.
FEE: Lump Sum of $1,000.
B. Preconstruction - Consultant shall attend preconstruction
conference, review material shop drawings, and assist contractor prior to
commencement of construction.
FEE: Lump Sum of $1,500.
C. Construction Observation - Shall include general observation of
the work, review of contractor pay requests and verification of
system testing. The fee for this phase is based on $750 per week
during the construction period for the site development work. It is
estimated that construction will last approximately eight (8) weeks.
FEE: Not to Exceed $6,000.
D. Statements of Work Completion - Shall include statement of work
completion, review and submittal of "as -built" drawings prepared by a
Proposal No. 4100
registered land surveyor and assistance in conveying utility systems to the
City of Tamarac.
FEE: Lump Sum of $2,000.
Phase 12 Coordination Services
Topographic Survey and Geotechnical Report - Consultant shall
coordinate additional topographic and geotechnical survey services as
specifically required for parking lot improvement, restroom location and
bridge pier location.
FEE: Lump Sum of $750.
Phase 13 Reimbursable Expenses — Consultant shall be paid reimbursable
expenses, which are estimated not to exceed $1,000 without prior
authorization from Client. This fee is for customary costs, travel only in
the tri-county region and excluding subconsultants.
FEE: Not to Exceed $1,000.
Upon your review and approval of this proposal, please issue a notice to proceed and a
purchase order in accordance with the terms and conditions of the Continuing
Engineering Services Agreement, dated July 11, 2001 and the attached Special
Provisions.
Sincerely,
� &W� - -k4 A /M
Gary A. Tenn
Senior Project Manager
GT/wr/bh
Att.
V ATwp-Rng-Sec\49-42-17\4100\Docs\Contracts\Proposals\2ENcaporella201.doc
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Proposal No. 4100
Project Name: Caporella Park — Phase II
Proposal No: 4100
Date: February 7, 2002
SPECIAL PROVISIONS
Section 1 Additional Services
1.1 In addition to additional services identified in Section 2 of the
General Provisions, Consultant may provide any of the following
services on an hourly basis per the attached Hourly Rate Schedule
and upon receipt of authorization by Client: studies, meeting
attendance; surveying easement descriptions; phasing agreements;
ALTA/ASCM surveys; all agreements related to platting; plat note
amendments; reports or alternate designs not included in the Scope
of Basic Services; earthwork calculations; cost estimates; traffic
engineering; off -site improvement design; and other services agreed
upon by Client and Consultant.
1.2 The method of payment for additional services requiring
authorization in advance shall be agreed upon by Client and
Consultant prior to commencement of said services.
Section 2 - Payments to Consultant
2.1 A retainer will not be required for this Project.
2.2 Consultant shall discuss with Client the process for review and
payment of invoices and schedule of payments for services under
this Contract. Client shall assist Consultant in expediting payment of
invoices in order to maintain uninterrupted services on Project.
2.3 Lump sum services shall be invoiced based on the percent of work
complete at the time of the submittal of the invoice.
2.4 Hourly services shall be invoiced as rendered. Hourly rates shall be
as noted on the attached Hourly Rate Schedule.
Proposal No. 4100
2.5 The attached Hourly Rate Schedule will remain in effect through the
current calendar year. On January 1 of each year that this contract
is in effect, a new hourly rate will be instituted.
2.6 Consultant reserves the right to renegotiate fixed fees on an annual
basis to reflect changes in price indices and pay scales applicable to
the period when services are, in fact, being rendered.
2.7 One hundred percent of the fee for design phase services shall be
due upon submittal of applications to government agencies for
approval.
2.8 Consultant may require direct payment by Client of any government
fee greater than $200.00.
2.9 Client shall have a fourteen (14) day review time to request
clarification or additional information. If no request has been made,
it is expected that payment will be made in the amount of the
invoice.
2.10 If Client fails to make any payment due Consultant for services and
expenses within thirty days after receipt of Consultant's invoice, the
amounts due Consultant shall include a charge at the rate of 1-1/2%
per month from said thirtieth day.
2.11 If Client is to receive funding for Consultant's services from another
source, Client shall advise Consultant of these circumstances and
shall expedite processing of Consultant's invoices in order to meet
the previous requirements.
2.12 If Consultant incurs legal fees or collection charges to collect past -
due accounts from Client, then such costs shall be included in
amounts due and payable to Consultant.
2.13 (A) If the Project subject to this proposal is delayed and/or put on
hold for a period longer than thirty (30) days for any reason, Client
shall pay Consultant to re-establish and/or re -activate the Project.
(B) If construction is begun more than six (6) months after receipt of
government approvals, Client shall pay Consultant for additional
services as required to update or extend previous approvals.
Section 3 Schedule
3.1 Consultant shall commence Phase 1 services upon Client's
authorization and receipt of this signed agreement and receipt of the
retainer.
8
Proposal No. 4100
3.2 Consultant anticipates submittal of the engineering plans and
specifications described in Phase 11 to the governing authorities
within six (6) weeks of an executed notice to proceed.
Proposal No. 4100
2002 HOURLY RATE SCHEDULE
TITLE
HOURLY RATE
Administrative
$ 45
Technical Assistant
$ 50
CAD Technician
$ 60
Field Representative
$ 60
Technician
$ 70
Senior Field Representative
$ 75
GIS Data Processor
$ 75
Senior CAD Technician/Landscape Designer
$ 75
Environmental Scientist/Risk Management Specialist
$ 75
Project Engineer/Surveyor/Landscape Architect/Designer
$ 85
Regulatory Coordinator
$ 85
Survey Field Party (Portal to Portal)
$ 95
GIS Specialist
$ 95
Licensed Surveyor/Senior Project Engineer
$100
Project Manager
$105
Senior Project Manager/GIS Coordinator
$125
Engineering/Planning/Surveying Director
$150
GPS Field Party (Portal to Portal)
$150
Principal
$180
Senior Principal
$215
NOTE: These rates are subject to change after January 1, 2003
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