HomeMy WebLinkAboutCity of Tamarac Resolution (98)1
Temp. Reso. #9735
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March 18, 2002
CITY OF TAMARAC, FLORIDA
RESOLUTION NO. R-2002-98
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF TAMARAC, FLORIDA, AUTHORIZING THE
APPROPRIATE CITY OFFICIALS TO AWARD BID NO. 02-
13B TO ONESOURCE FACILITY SERVICES, INC. FOR
JANITORIAL SERVICES; AUTHORIZING THE
APPROPRIATE CITY OFFICIALS TO EXECUTE AN
AGREEMENT WITH ONESOURCE FACILITY SERVICES,
INC.; AUTHORIZING AN ANNUAL EXPENDITURE IN AN
AMOUNT NOT TO EXCEED $119,064.00; PROVIDING FOR
CONFLICTS; PROVIDING FOR SEVERABILITY; AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, janitorial services are required to maintain the cleanliness and good
appearance of City facilities; and
WHEREAS, in 1998 the City privatized janitorial services previously performed by
the Public Works Department; and
WHEREAS, the final renewal period of the agreement with Cleaning Systems Inc.
for janitorial services was to expire on March 24, 2002; and
WHEREAS, the City of Tamarac publicly advertised Bid No. 02-13B for janitorial
services, a copy of which is hereto attached as Exhibit 1, on December 23, 2001 and
December 30, 2001; and
WHEREAS, on January 23, 2002, the following seven (7) bids were received and
reviewed in order to determine the lowest responsive and responsible bidder, a copy of the
bid tabulation attached hereto as Exhibit 2; and
Temp. Reso. #9735
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March 18, 2002
Bidder
Bid Amount
Chi -Ada Corporation
$108,822.48
OneSource Facility Services, Inc.
$119,064.00
Jani King of Miami, Inc.
$120,792.00
Cleaning Systems, Inc.
$122,700.00
Sunshine Cleaning Systems, Inc.
$210,192.00
Day & Night Properties
Non -responsive
Gold Star Janitorial
Non -responsive
WHEREAS, upon review and analysis of bid results, Day & Night Properties and
Gold Star Janitorial did not meet the City's bid bond requirement and were rejected; and
WHEREAS, the apparent lowest bidder, Chi -Ada Corporation did not meet the City's
insurance requirements and was therefore rejected as non -responsive; and
WHEREAS, OneSource Facility Services, Inc. was subsequently found to be the
lowest responsive and responsible bidder; and
WHEREAS, reference checks and site visits to current facilities cleaned by
OneSource were conducted and proved to be satisfactory; and
WHEREAS, based upon the results of the bidding process and satisfactory
references, it is recommended that the City award Bid #02-13B to OneSource Facility
Services, Inc., for janitorial services in an annual amount not to exceed $119,064; and
WHEREAS, funding is available for said purpose within the General Fund Operating
Budget; and
WHEREAS, the Director of Public Works, Director of Parks & Recreation, Building
Official, and the Purchasing and Contracts Manager recommend the award of Bid
No. 02-13B to OneSource Facility Services, Inc. in an annual amount not to exceed
$119,064 for janitorial services; and
WHEREAS, the City Commission of the City of Tamarac, Florida deems it to be in
the best interest of the citizens and residents of the City of Tamarac to award of Bid No.
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Temp. Reso. #9735
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March 18, 2002
02-13B to OneSource Facility Services, Inc. in an annual amount not to exceed $119,064
for janitorial services.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF TAMARAC, FLORIDA, THAT:
SECTION 1: The foregoing "WHEREAS" clauses are HEREBY ratified and
confirmed as being true and correct and are hereby made a specific part of this Resolution
upon adoption hereof.
SECTION 2: The appropriate City Officials are HEREBY authorized to award
Bid No. 02-13B to OneSource Facility Services, Inc. for janitorial services.
SECTION 3: The appropriate City Officials are HEREBY authorized to
execute an Agreement with OneSource Facility Services, Inc., a copy of said Agreement
attached hereto as Exhibit 3.
SECTION 4: An annual expenditure in an amount not to exceed $119,064 is
HEREBY authorized.
SECTION 5: All Resolutions or parts of Resolutions in conflict herewith are
hereby repealed to the extent of such conflict.
SECTION 6: If any provision of this Resolution or the application thereof to
any person or circumstance is held invalid, such invalidity shall not affect other provisions
or applications of this Resolution that can be given effect without the invalid provision or
application, and to this end the provisions of this Resolution are declared to be severable.
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Temp. Reso. #9735
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March 18, 2002
SECTION 7: This Resolution shall become effective immediately upon its
passage and adoption.
PASSED, ADOPTED, AND APPROVED this 10th day of April, 2002.
ATTEST:
MARION SWENSON, CMC
CITY CLERK
I HEREBY CERTIFY that I
have approved this
RF.B`CiiLUTION as to form.
ITC19ELE S.
CITY ATTO
JOVE SCHREIBER
MAYOR
RECORD OF COMMISSION VOTE:
MAYOR SCHREIBER A e,,
DIST 1: V/M. PORTNER Ay
DIST 2: COMM. MISHKIN Al . Me,
DIST 3: COMM. SULTANOFA-ye'
DJST-4. COMM. ROBERTS A el
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TEMP. RESO. No.
INVITATION TO BID
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BID NO. 02-13B
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CITYWIDE JANITORIAL SERVICES
City of Tamarac
Purchasing Division
7525 NW 88t`' Avenue
Room 108
Tamarac, Florida 33321-2401
(954) 724-2450
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TABLE OF CONTENTS
Bid No. 02-13B
Citywide Janitorial Services
INVITATIONTO BID.....................................................................................................................................3
INSTRUCTIONSTO BIDDERS....................................................................................................................4
DESCRIPTIONOF
WORK............................................................................................................................4
GENERAL TERMS AND CONDITIONS.......................................................................................................4
1.
SUBMISSION OF THE BID..........................................................................................................4
2.
BONDING......................................................................................................................................5
3.
WITHDRAWAL OF BID.................................................................................................................5
4.
PUBLIC ENTITY CRIMES FORM.................................................................................................5
5.
NON -COLLUSIVE AFFIDAVIT.....................................................................................................5
6.
QUANTITIES.................................................................................................................................5
7.
PRICES, PAYMENTS AND DISCOUNTS....................................................................................6
8.
DELIVERY.....................................................................................................................................6
9.
BRAND NAMES............................................................................................................................6
10.
SAMPLES AND DEMONSTRATIONS.........................................................................................6
11.
CONDITIONS OF MATERIALS....................................................................................................6
12.
COPYRIGHTS OR PATENT RIGHTS..........................................................................................7
13.
SAFETY STANDARDS.................................................................................................................7
14.
PERFORMANCE..........................................................................................................................7
15.
DEFAULT......................................................................................................................................7
16.
TERMINATION FOR CONVENIENCE OF CITY..........................................................................7
17.
ASSIGNMENT...............................................................................................................................8
18.
EMPLOYEES................................................................................................................................8
19.
TAXES...........................................................................................................................................8
20.
BID PREPARATION EXPENSE...................................................................................................8
21.
SITE INSPECTION.......................................................................................................................8
22.
OMISSION OF DETAILS..............................................................................................................8
23.
INSURANCE REQUIREMENTS...................................................................................................8
24.
INDEMNIFICATION....................................................................................................................10
25.
CLARIFICATION TO TERMS AND CONDITIONS.....................................................................10
26.
BID TABULATION.......................................................................................................................10
27.
RECORDS/AUDITS....................................................................................................................10
SPECIALCONDITIONS.............................................................................................................................11
1.
ASSIGNMENT OF CONTRACT.................................................................................................11
2.
CONTRACTOR'S RESPONSIBILITY.........................................................................................11
3.
DAMAGE TO PUBLIC AND/OR PRIVATE PROPERTY............................................................11
4. PERMITS AND LICENSES...........................................................
5. SITE INSPECTION - CONTRACTOR ..........................................
6. SITE INSPECTION - CITY...........................................................
7. SUBMITTALS................................................................................
8. WAIVER OF LIENS.......................................................................
9. PAYMENT.....................................................................................
10. CONTRACT DOCUMENTS..........................................................
11. CHANGE ORDERS......................................................................
12. CONTRACT PRICE......................................................................
13. CITY'S OPTION...........................................................................
14. BONDS.........................................................................................
15. PERFORMANCE, PAYMENT AND WARRANTY BONDS .........
TECHNICAL SPECIFICATIONS.................................................................
BIDCOVER PAGE......................................................................................
ATTACHMENT "A„ BID FORM..................................................................
ATTACHMENT "B" NON -COLLUSIVE AFFIDAVIT ..................................
ATTACHMENT "C" CERTIFICATION........................................................
ATTACHMENT "D" OFFEROR'S QUALIFICATION STATEMENT...........
ATTACHMENT "E" REFERENCES...........................................................
ATTACHMENT "F" VENDOR DRUG -FREE WORKPLACE .....................
ATTACHMENT "G" LIST OF SUBCONTRACTORS .................................
ATTACHMENT "H" BID BOND.................................................................
ATTACHMENT "I" CHANGE ORDER ..........................................
ATTACHMENT "K" FINAL RELEASE OF LIEN .......................................
STANDARD CONTRACTOR AGREEMENT ..............................................
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INVITATION TO BID
BID NO. 02-13B
Sealed bids; addressed to the Purchasing and Contracts Manager of the -City of Tamarac,
Broward County, Florida, will be received in the Purchasing Office, 7525 NW 88th Avenue,
Tamarac, Florida 33321-2401 until Wednesday, January 23, 2002 at 2:00 p.m., at which time
bids will be publicly opened and announced for:
CITYWIDE JANITORIAL SERVICES
All bids received after the date and time stated above will be returned unopened to the Bidder.
All Bidders are invited to attend -the -opening.
One (1) original and two copies (2) of the bid shall be submitted on an official bid form
furnished with the bid package and those submitted otherwise will not be considered
responsive. The submittal shall be plainly marked "Bid No. 02-13B, CITYWIDE JANITORIAL
SERVICES opening Wednesday, January 23, 2002 at 2:00 p.m." on the outside of the
envelope.
A MANDATORY Pre -Bid Conference will be held on Tuesday, January 8, 2001, at 10:00
A.M., at the City of Tamarac, City Hall, Conference Room 105, 7525 NW 881' Avenue, Tamarac,
Florida. All parties interested in bidding on this project must attend this meeting.
Bid Security: Each bid shall be accompanied by a certified or cashier's check or Bid Bond in
the amount of 5% of the total bid price payable to the City of Tamarac as guarantee that the
Bidder, if its Bid is accepted, will promptly execute the Agreement. A 100 % Performance and
Payment bond will be required prior to commencement of work.
The work to be performed consists of the Contractor furnishing all labor, supplies, materials, -
tools, and equipment necessary to provide janitorial services for City facilities as per the
specifications contained within this bid package.
The City reserves the right to accept or reject any or all bids, or any part of any bid, to waive any
informalities, and to award in the best interest of the City of Tamarac. Bid documents will be
available for review and may be obtained from the Purchasing Office at the above address. For
non -technical inquiries, contact the Purchasing Office at (954) 724-2450; and for technical
issues, contact Jean Dupuis at (954) 724-1357.
Anne M. Lodato, CPPB
Senior Buyer
Publish Sun Sentinel: Sunday, 12/23/2001 and 12/30/2001
INSTRUCTIONS TO BIDDERS
CITYWIDE JANITORIAL SERVICES
BID NO. 02-13B
It is the intent of the City to award this bid to the lowest responsible and responsive bidder.
The City reserves the right to accept or reject any or all bids and to waive any informality
concerning the bids when such rejection or waiver is deemed to be in the best interest of
The City of Tamarac. The City reserves the right to award the bid on a split order basis,
lump sum or individual item basis unless otherwise stated.
DESCRIPTION OF WORK
The City of Tamarac is interested in obtaining bids from qualified Contractors to provide
Citywide Janitorial Services for several City facilities within the City of Tamarac, FL.
The work consists of furnishing all labor, supplies, materials, equipment, tools, service and
supervision necessary to properly perform and maintain each City facility in a neat, clean
and orderly manner as per the specifications listed within this bid.
GENERAL TERMS AND CONDITIONS
These general terms and conditions apply to all offers made to the City of Tamarac. by all
prospective Bidders including but not limited to Request for Quotes, Request for Bids and
Request for Proposals. As such the words "bid" and "proposal" are used interchangeably
in reference to all offers submitted by prospective bidders.
1. SUBMISSION OF THE BID
The Bidder is directed to deliver sealed bids to the City's Purchasing Office, City
of Tamarac, 7525 N. W. 88th Avenue, Tamarac, Florida 33321, on Wednesday,
January 23, 2002 at 2:00 p.m. At this time the bids will be opened, the names of
all Bidders will be announced and all bids shall be a matter of public record. All
Bidders and their representatives are invited to attend. The Bidder must show the
bid number, bid name, time -and date -of -the bid opening on -the outside of the
sealed bid package. Delivery of the sealed bids to the City Purchasing Office on
or before the above date is solely and strictly the responsibility of the Bidder. Late
bids will be returned unopened to the Bidder.
It is the Bidder's responsibility to read and understand the requirements of this
bid. Unless otherwise specified the Bidder must use the bid form furnished in the
bid packet. Bidders are required to state exactly what they intend to furnish to the
City via this Solicitation and must indicate any variances to the terms, conditions
and specifications of this bid, no matter how slight. If variations are not stated in
the bid, it shall be construed that the Bidder's bid fully complies with all conditions
identified in this bid. The Bidder shall submit one (1) original and two (2) copies
of the bid.
The original bid must be manually and duly signed in ink by a Corporate Officer,
Principal, or Partner with the authority to bind the bidding company or firm by his/her
signature. All quotations must be typewritten or filled in with pen and ink. Bids having
erasures or corrections must be initialed in ink by the Bidder.
All prices, terms and conditions quoted in the submitted bid will be firm for
acceptance for sixty days from the date of the bid opening unless otherwise stated by
the City.
2. BONDING
An acceptable Bid Bond, Cashier's Check, or Certified Check payable to the City of
Tamarac in amount not less than 5 % (percent) of the bid, must accompany the bid.
Additional bonding may be required in the Special Terms and Conditions of this
invitation. The Bonding must be executed by a surety company authorized to do
business in the State of Florida or secured in a manner satisfactory to the City of
Tamarac.
3. WITHDRAWAL OF BID
Any Bidder may withdraw its bid prior to the indicated opening time. The request for
withdrawal must be submitted in writing to the City Purchasing Office.
4. PUBLIC ENTITY CRIMES FORM
A person or affiliate who has been placed on the convicted vendor list following a
conviction for public entity crime may not submit a bid on a contract to provide any
goods or services to a public entity, may not submit a bid on a contract with a public
entity for the construction or repair of a public building or public work, may not submit
bids on leases of real property to public entity, may not be awarded or perform work
as a Contractor, supplier, subcontractor, or consultant under a contract with any
public entity, and may not transact business with any public entity in excess of the
threshold amount provided in Section 287.017, for Category Two for a period of 36
months from the date of being placed on the convicted vendor list.
5. NON -COLLUSIVE AFFIDAVIT --.---
Each Contractor shall complete the Non -Collusive Affidavit and shall submit the form
with the Proposal. The City considers the failure of the Contractor to submit this
document to be a major irregularity and may be cause for rejection of the Proposal.
6. QUANTITIES
Quantities shown are estimates only. No guarantee or warranty is given or implied by
the City as to the total amount that may or may not be purchased from any resulting
contract. The City reserves the right to decrease or increase quantities or add or
delete any item from the contract if it is determined that it best serves the interests of
the City.
7. PRICES, PAYMENTS AND DISCOUNTS
Bid prices shall be fixed and firm to the extent required under Special Conditions.
Payment will be made only after receipt and acceptance of materials/services. Cash
discounts may be offered for prompt payment; however, such discounts shall not be
considered in determining the lowest net cost for bid evaluation. Bidders are
encouraged to provide prompt payment terms in the space provided on the Bid Form.
If no payment discount is offered, the Bidder shall enter zero (0) for the percentage
discount to indicate net 30 days. If the Bidder does not enter a percentage discount, it
is understood and agreed that the payment terms shall be 2% 10 days, net 30 days
effective on the date that the City receives an accurate invoice or accepts the
product, whichever is the later date. Payment is deemed to be made on the date of
the mailing of the check.
8. DELIVERY
All items shall be delivered F.O.B. destination to a specific City of Tamarac address.
All delivery cost and charges must be included in the bid price. All exceptions shall be
noted. Failure to do so may be cause for rejection of the bid. The City reserves the
right to cancel orders or any part thereof, without obligation if delivery is not made at
the time specified in• the bid.
9. BRAND NAMES
Manufacturers' name, brand name, model number or make is used in these
specifications for the sole purpose of establishing minimum requirements of quality,
performance and design. Approved equal is added to the specifications to avoid
ruling out qualified competition. Where equal is bid, the Bidder must submit
brochures, specifications in detail and/or samples. The City shall be the sole judge of
equality.
10. SAMPLES AND DEMONSTRATIONS
When requested, samples are to be furnished free of charge to the City. If a sample
is requested it must be delivered within seven days of the request unless otherwise
---- stated ' in the bid. Each sample must be marked with the bidder's name -affd -"
manufacture's brand name. The City will not be responsible for returning samples.
The City may request a full demonstration of any product or service before the award
of a contract. All demonstrations will be done at the expense of the Bidder.
11. CONDITIONS OF MATERIALS
All materials and products supplied by the Bidder in conjunction with this bid shall be
new, warranted for their merchantability, fit for a particular purpose, free from defects
and consistent with industry standards. The products shall be delivered to the City in
excellent condition. In the event that any of the products supplied to the City are
found to be defective or do not conform to the specifications, the City reserves the
right to return the product to the Bidder at no cost to the City.
12. COPYRIGHTS OR PATENT RIGHTS
The Bidder warrants that there has been no violation of copyrights or patent rights in
manufacturing, producing or selling the goods shipped or ordered as a result of this
bid. The seller agrees to hold the City harmless from all liability, loss or expense
occasioned by any such violation.
13. SAFETY STANDARDS
The Bidder warrants that the product(s) supplied to the City conforms in all respects
to the standards set forth in the Occupational Safety and Health Act and its
amendments to any industry standards if applicable. In compliance with Chapter 442,
Florida Statutes, any toxic substance delivered from a contract resulting from this bid
must be accompanied by a Material Safety Data Sheet (MSDS). A Material Safety
Data Sheet should also be submitted to the City of Tamarac Risk Management
Division, 7525 NW 88th Avenue, Tamarac FL 33321-2401.
14. PERFORMANCE
Failure on the part of the Bidder to comply with the conditions, terms, specifications
and requirement of the bid shall be just cause for the cancellation of the bid award.
The City may, by written notice to the Bidder, terminate the contract for failure to
perform. The date of termination shall be stated in the notice. The City shall be the
sole judge of nonperformance.
15. DEFAULT
In the event that the Bidder defaults on the contract or the contract is terminated for
cause due to performance, the City reserves the right to obtain the materials or
services from the next lowest Bidder or other source during the remaining term of the
contract. Under this arrangement the City will charge the Bidder any excess cost
occasioned or incurred thereby and shall apply to any bid bond required.
16. TERMINATION FOR CONVENIENCE OF CITY
Upon seven (7) calendar days written notice delivered by certified mail, return receipt
- - - requested, to the Bidder, the CITY may without cause and without -prejudice to any
other right or remedy, terminate the agreement for the CITY's convenience whenever
the CITY determines that such termination is in the best interest of the CITY. Where
the agreement is terminated for the convenience of the CITY the notice of termination
to the Bidder must state that the contract is being terminated for the convenience of
the CITY under the termination clause and the extent of termination. Upon receipt of
the notice of termination for convenience, the Bidder shall promptly discontinue all
work at the time and to the extent indicated on the notice of termination, terminate all
outstanding sub -Contractors and purchase orders to the extent that they relate to the
terminated portion of the Contract and refrain from placing further orders and sub-
contracts except as they may be necessary, and complete any continued portions of
the work. In the event that the Contractor abandons this Agreement or causes it to be
terminated, Contractor shall indemnify the City against loss pertaining to this
termination.
Default by Contractor: In addition to all other remedies available to the City, this
Agreement shall be subject to cancellation by the City should the Contractor neglect
or fail to perform or observe any of the terms, provisions, conditions, or requirements
herein contained, if such neglect or failure shall continue for a period of thirty (30)
days after receipt by Contractor of written notice of such neglect or failure.
17. ASSIGNMENT
T' e Bidder shall not transfer or assign the performance required by this bid without
the prior written consent of the City. Any award issued pursuant to this bid and
monies that may become due hereunder are not assignable except with prior written
approval of the City. _
18. EMPLOYEES
Employees of the Bidder shall at all times be under its sole direction and not an
employee or agent of the City. The Bidder shall supply competent and physically
capable employees. The City may require the Bidder to remove an employee it
deems careless, incompetent, insubordinate or otherwise objectionable. Bidder shall
be responsible to the City for the acts and omissions of all employees working under
its directions.
19. TAXES
The City of Tamarac is exempt from all Federal, State, and Local taxes. An
exemption certificate will be provided where applicable upon request.
20. BID PREPARATION EXPENSE
The Bidder preparing a bid in response to this bid shall bear all expenses associated
with its preparation. The Bidder shall prepare a bid with the understanding that no
claim for reimbursement shall be submitted to the City for the expense of bid
preparation and/or presentation.
21. SITE INSPECTION
It shall be the responsibility of. the- Bidder__tQ_inspect the site before submission of
bids. No plea of ignorance by the Bidder of conditions that exist or that may hereafter
exist as a result of failure to fulfill the requirements of this contract will be accepted as
the basis for varying the requirements of the City or the compensation to the Bidder.
22. OMISSION OF DETAILS
Omission of any essential details from these specifications will not relieve the Bidder
of supplying such product(s) as specified.
23. INSURANCE REQUIREMENTS
Bidder agrees to, in the performance of work and services under this Agreement,
comply with all federal, state, and local laws and regulations now in effect, or
hereinafter enacted during the term of this agreement that are applicable to
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Contractor, its employees, agents, or subcontractors, if any, with respect to the work
and services described herein.
Bidder shall obtain at Bidder's expense all necessary insurance in such form and
amount as required by the City's Risk Manager before beginning work under this
Agreement. Bidder shall maintain such insurance in full force and effect during the life
of this Agreement. Bidder shall provide to the City's Risk Manager certificates of all
insurance required under this section prior to beginning any work under this
Agreement. Bidder shall indemnify and save the City harmless from any damage
resulting to it for failure of either Bidder or any subcontractor to obtain or maintain
such insurance.
The following are required types and minimum limits of insurance coverage that the
Bidder agrees to maintain during the term of this contract:
Line of Business/ Coverage
Commercial General Liability
Including:
Premises/Operations
Contractual Liability
Limits
Occurrence Aggregate
$1,000,000 $1,000,000
Personal Injury
Explosion, Collapse, Underground Hazard
Products/Completed Operations
Broad Form Property Damage
Cross Liability and Severability of Interest Clause
Automobile Liability $1,000,000 $1,000,000
Workers' Compensation & Employer's Statutory
Liability
The City reserves the right to require higher limits depending upon the scope of work
under this Agreement.
Neither Bidder nor any subcontractor shall commence work under this contract until
they have obtained all insurance required under this section and have supplied the
City with evidence of such coverage in the form of an insurance certificate and
endorsement. The Bidder will ensure that all subcontractors will comply with the
above guidelines and will maintain the necessary coverages throughout the term of
this Agreement. All insurance carriers shall be rated at least A-VII per Best's Key
Rating Guide and be licensed to do business in Florida. Policies shall be
"Occurrence" form. Each carrier will give the City sixty (60) days notice prior to
cancellation. The Bidder's liability insurance policies shall be endorsed to add the City
of Tamarac as an "additional insured". The Bidder's Worker's Compensation carrier
will provide a Waiver of Subrogation to the City. The Bidder shall be responsible for
the payment of all deductibles and self -insured retentions. The City may require that
the Bidder purchase a bond to cover the full amount of the deductible or self -insured
retention. If the Bidder is to provide professional services under this Agreement, the
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Bidder must provide the City with evidence of Professional Liability insurance with, at
a minimum, a limit of $1,000,000 per occurrence and in the aggregate. "Claims -
Made" forms are acceptable for Professional Liability insurance.
24. INDEMNIFICATION
The Bidder shall indemnify and hold harmless the City of Tamarac, its elected and
appointed officials and employees from any and all claims, suits, actions, damages,
liability, and expenses (including attorneys' fees) in connection with loss -of life, bodily
or personal injury, or property damage, including loss of use thereof, directly or
indirectly caused by, resulting from, arising out of or occurring in connection with the
operations of the Bidder or his Subcontractors, agents, officers, employees or_
independent Contractors, excepting only such loss of life, bodily or personal injury, or
property damage solely attributable to the gross negligence or willful misconduct of
the City of Tamarac or its elected or appointed officials and employees.
25. CLARIFICATION TO TERMS AND CONDITIONS
Where there appears to be variances or conflicts between the General Terms and
Conditions and the Special Conditions and/or Detailed Specifications outlined in this
bid, the Special Conditions and/or the Detailed Specifications shall prevail.
The Bidder shall examine all bid documents and shall judge all matters relating to the
adequacy and accuracy of such documents. Any inquires, suggestions, request
concerning clarification or solicitation for additional information shall be submitted in
writing to the City of Tamarac Purchasing and Contract Manager. The City shall not
be responsible for oral interpretations given by any City employee or its
representative.
26. BID TABULATION
Bidders who wish to receive a mailed copy of the bid tabulation should enclose a
stamped, self-addressed envelope with their bid, or request a faxed copy by including
a fax number. Bid results will not be given out by telephone. The City does not notify
unsuccessful bidders of contract awards.
27. RECORDS/AUDITS
The Contractor shall maintain during the term of the contract all books, reports and
records in accordance with generally accepted accounting practices and standards
for records directly related to this contract. The form of all records and reports shall
be subject to the approval of the City's Auditor. The Contractor agrees to make
available to the City's Auditor, during normal business hours and in Broward, Dade or
Palm Beach Counties, all books of account, reports and records relating to this
contract for the duration of the contract and retain them for a minimum period of one
(1) year beyond the last day or the contract term.
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SPECIAL CONDITIONS
1. ASSIGNMENT OF CONTRACT
Neither this contract, nor any portion thereof, shall be assigned, except by formal
approval of the City Commission. No such approval will be construed as making the
City a part of or to such assignment, or subjecting the City to liability of any kind to
any assignee. No subcontract or assignment shall, under any circumstances, relieve
the Contractor of his liability and obligation under this contract, and despite any such
assignment, the City shall deal through the Contractor only. However, if the company
is sold during the life of the contact, the buying agent must provide the City with a
letter signed by an officer of the new owner that can legally bind the company, stating.
that they will continue to perform the requirements of the contract under all the terms,
conditions, and specifications so stated in the contract.
2. CONTRACTOR'S RESPONSIBILITY
Contractor shall provide sufficient manpower so as to perform work safely and
expeditiously with all equipment plainly marked with the company name. All
equipment provided pursuant to this agreement shall be in good and proper working
order.
No work shall be performed prior to 6:00 PM and all work shall be completed by 7:00
AM, with the following exceptions: Water Treatment Plant all work can only be
performed between 5:00 PM and 9:00 PM; Recreation Center, Multi Purpose Building
and Community Center where all work is to be performed between 9:30 PM and 6:00
AM Monday through Friday ONLY. Exceptions to this schedule can only be made
with the prior approval of the City in writing. The Contractor shall provide a qualified
supervisor present on the site at all times, as a fully authorized agent of the
Contractor, and capable of making on -site decisions. The Contractor shall be aware
that the sites are not secure, and as such are subject to pedestrian traffic at all times
of the day and night. It shall be the responsibility of the Contractor to secure the sites
at all times during and after cleaning to protect the general public from harm, and
remove from the sites and properly dispose of all residues at the end of each and
every workday. No unsecured materials or equipment are to be on site at night or
over a weekend, unless arrangements have been made with and -prior approval
obtained from applicable City personnel in writing. No materials or equipment are to
be stored so as to restrict traffic lines of sight. Any materials or equipment left on site
shall be secured by the Contractor, who is fully and totally responsible for security.
Loss of materials or equipment due to theft, vandalism, etc. shall be the responsibility
of the Contractor. Any material left on site overnight shall be properly marked and
identified in order to ensure public safety. Any questions that arise during the term of
the agreement shall be directed to 1) Vinny Rutigliano, Building Maintenance
Supervisor, and 2) Jean Dupuis, Project Manager.
3. DAMAGE TO PUBLIC AND/OR PRIVATE PROPERTY
Extreme care shall be taken to safeguard all existing facilities, site amenities, utilities,
irrigation systems, windows, and vehicles on or around the job site. Damage to public
a
and/or private property shall be the responsibility of the Contractor and shall be
repaired and/or replaced in equal or better condition at no additional cost to the City.
The Contractor shall use all means to protect existing objects, structures and
vegetation designated to remain. In the event of damage, immediately make all
repairs, replacements and dressings to damaged materials, to the approval of the
City, at no additional cost to the City. In the event of damage to public and/or private
property, the Contractor shall immediately contact the City's Public Works
Department by telephone (954) 724-2410 and inform the appropriate staff member
about the location and extent of the damages.
4. PERMITS AND LICENSES
The Contractor shall be responsible for securing all City Building permits. However,
all City permit fees are waived. The Contractor shall submit copies of all permits
required for this work. The Contractor shall be responsible to secure the necessary
construction permits from other agencies as identified in the Technical Specifications.
Cost of permits will be paid for from the bidding and permits allowance included in the
bid schedule, if applicable.
5. SITE INSPECTION — CONTRACTOR
It shall be the full responsibility of the bidder to visit and inspect the proposed sites as
shown within the Technical Specifications prior to the submission of a bid. No
variation in price or conditions shall be permitted based on a claim of ignorance.
Submission of the bid is evidence that the bidder has familiarized himself with the
nature and extent of the work, and the equipment, materials, and labor requirements.
Should the bidder see any problem, the bidder is to bring the problem to the attention
of the City immediately.
6. SITE INSPECTION — CITY
All work will be conducted under the general direction of the Public Works
Department and is subject to inspection by the appointed inspectors to ensure
compliance with the terms of the contract. No inspector is authorized to change any
provision of the specifications without written authorization from the Director of Public
Works nor shall the presence or absence of an inspector relieve the Contractor from
any requirements of the contract.
7. SUBMITTALS
Contractor shall submit all required forms and documents as required by this contract
including but not limited to bonds, and insurance certificates within 15 days from the
Award.
8. WAIVER OF LIENS
Prior to Final Payment of the Contract Sum, a final waiver of lien shall be submitted
by all suppliers, subcontractors, and/or Contractors who worked on the project that is
subject of the Agreement. Payment of the invoice and acceptance of such payment
12
by the Contractor shall release the CITY from all claims of liability to the Contractor in
connection with the Agreement.
9. PAYMENT
Payment will be made monthly for work that has been completed, inspected and
properly invoiced. Invoices must bear the City's purchase order number(s). The City
has up to thirty (30) days to review, approve and pay all invoices after receipt.
10. CONTRACT DOCUMENTS
The contract documents shall consist of the Standard Form Of Agreement, Bid
Proposal executed and submitted by the Contractor, - specifications (where
applicable), any addendums or change orders, bond(s), insurance certificate(s), and
the City Resolution awarding the bid.
11. CHANGE ORDERS
Without invalidating the contract, without any monetary compensation, and without
notice to any surety, the City reserves and shall have the right to make increases,
decreases or other changes to the work as may be considered necessary or
desirable to complete the proposed construction in a satisfactory manner. The
Contractor shall not start work pursuant to the change order until a change order
setting forth the adjustments is approved by the City, and executed by the City and
Contractor. Once the change order is so approved, the Contractor shall promptly
proceed with the work.
12. CONTRACT PRICE
The Contract Price constitutes the total compensation (subject to authorized
adjustments, if applicable) payable to the Contractor for performing the work. All
duties, responsibilities and obligations assigned to or undertaken by the Contractor
shall be at his expense without change in the Contract Price or Time except as
approved in writing by the Project Manager.
12.1 Change Order
The Contract Price and/or Time may only be changed by a Change Order.
A fully executed change order for any extra work must exist before such extra
work is begun. Any claim for an increase or decrease in the Contract Price shall be
based on written notice delivered by the party making the claim to the other party
promptly (but in no event later than 15 days) after the occurrence of the event giving
rise to the claim and stating the general nature of the claim. The amount of the claim
with supporting data shall be delivered and shall be accompanied by claimant's
written statement that the amount claimed covers all known amounts to which the
claimant is entitled as a result of the occurrence of said event. No claim for an
adjustment in the Contract Price will be valid if not submitted in accordance with this
Paragraph.
13
13. CITY'S OPTION
In the event satisfactory adjustment cannot be reached by the City and the
Contractor for any item requiring a change in the contract, and a change order has
not been issued, the City reserves the right at its sole option to terminate the contract
as it applies to these items in question and make such arrangements as the City
deems necessary to complete the work. The cost of any work covered by a change
o`der for an increase or decrease in the contract price shall be determined by mutual
acceptance of a lump sum by the City and Contractor. If notice of any change in the
contract is required to be given to a surety by the provisions of the bond, the giving of
such notice shall be the Contractor's responsibility, and the amount of each
applicable bond shall be adjusted accordingly. The Contractor shall furnish proof of
such adjustment to the CITY. Failure of the Contractor to obtain such approval from
the Surety may be a basis for termination of this Contract by the CITY.
14. BONDS
The Contractor shall furnish a 5% bid bond in the amount of the total bid amount as
security for the faithful project performance and payment of all of the Contractor's
obligations under the contract documents, per City Code Section 10-156.
The Contractor shall furnish a separate Performance Bond in the amount of 100% of
the total bid award amount as security for the faithful performance of all of the
contractor's obligations under the contract documents, per City Code Section 10-156.
If the surety on any bond furnished by the Contractor is declared bankrupt or
becomes insolvent, or its right to do business is terminated in Florida, the Contractor
shall, within seven (7) days thereafter, substitute another bond meeting the
requirements outlined above, which must also be acceptable to the City.
15. PERFORMANCE, PAYMENT AND WARRANTY BONDS
All bid bonds must be written by a corporate surety, having a resident agent in the
State of Florida and having been in business with a record of successful continuous
operation for at least five (5) years. The surety shall hold a current certificate of
authority from the Secretary of Treasury of the United States as an acceptable surety
on federal bonds in accordance with United States Department of Treasury Circular
No. 570. The Bond shall be conditioned that the Successful Bidder performs the
contract in the time and manner prescribed in the contract. The Bond shall be
conditioned that the Successful Bidder promptly make payments to all persons who
supply the Successful Bidder in the prosecution of the work provided for in the
contract. They shall indemnify and save harmless the CITY to the extent of any and
all payments in connection with the carrying out of said contract which the CITY may
be required to make under the law.
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TECHNICAL SPECIFICATIONS
JANITORIAL SERVICES
BID NUMBER 02-13B
Scope of Services
The City of Tamarac is interested in obtaining proposals from qualified
Contractors, to provide Janitorial Services as described herein for several City
facilities.
The work consists of furnishing all labor, supplies, equipment, tools, service and
supervision necessary to perform and maintain the work conducive with a neat,
clean and orderly condition. The successful Bidder, as stated herein, will provide
all supplies.
General Provisions
1. Contract Period:
The initial contract period shall be for two (2) years. The City reserves the right to
renew the Contract for two (2) additional two (2) year periods based on the
successful Bidder agreeing to the same terms and conditions a-nd by giving
written notice to the City not less than ninety (90) days prior to renewal date of
any adjustment in the Contract amount. Contract renewal will be based on
satisfactory performance, mutual acceptance, and determination that the Contract
is in the best interest of the City.
2. Termination:
Probation: Contractor will have a probationary period of ninety (90) days
beginning the first day actual services begin. City reserves the right to terminate
the Contract at any time during this period without written notice.
Performance: City is sole judge of nonperformance. Failure of Contractor to
comply with conditions, terms, specifications, and requirement of bid is just cause
for termination of the Contract.
3. Damages/Loss: The successful bidder shall at all times guard against
damages or loss to the property of City of Tamarac or of other vendors or
contractors and shall be held responsible, at the City's discretion, to replace,
repair, rebuild, or restore any such damage or loss.
4. Health & Safety: Contractor certifies that all material, equipment, etc.
contained in their bid meets all O.S.H.A. requirements.
15
In compliance with Chapter 422, Florida Statutes, Material Safety Data Sheets
(MSDS) must accompany any items included in the latest edition of "Florida
Substance List" which are used as a result of this bid. The MSDS sheets must be
maintained by the user agency and must include the following information:
A. The chemical name and the common name of the toxic substance.
B. The hazards or other risks in the use of the toxic substance,
including:
• The potential for fire, explosion, corrosiveness, and reactivity.
• The known acute and chronic health effects of risks from
exposure, including the medical conditions which are generally
recognized as being aggravated by exposure to the toxic
substance.
• The primary routes of entry and symptoms of overexposure.
C. The proper precautions, handling practices, necessary personal
protective equipment, and other safety precautions in the use of or
exposure to the toxic substances, including appropriate emergency
treatment in case of overexposure.
D. The emergency procedure for spills, fire, disposal, and first aid.
E. A description in lay terms of the known specific potential health
risks posed by the toxic substances intended to alert any person
reading this information.
F. The year and month, if available, that the information was compiled
and the name, address and emergency telephone number of the
manufacturer responsible for preparing the information.
G. All substances shall remain in manufacturer's container with
manufacturer's labeling.
6. Environmental: Energy conservation and recycling are issues of great
concern to the City of Tamarac. To this end, Contractor agrees to:
A. Leave only designated night -lights burning upon departure from any
City facility.
B. Use only sufficient lighting to accomplish cleaning.
16
C. Use only vacuums with high efficiency particulate filter bags with
filters retaining particle sizes below one (1) micron.
D. Not change any thermostat settings at any time.
E. Maintain the separation of trash and designated recyclables, and
deposit each in the appropriate containers and/or dumpsters:
• Cleaning staff will not be expected to sort through garbage
and/or recycling receptacles to extract recycling.
• Contractor shall report to City areas where participation is low
and provide assistance as needed.
Recycled items include: newspapers, office paper and
aluminum cans. Items can be removed or added at any given
time.
III. Security Requirements & Liquidated Damages
A - Liquidated damages:
City security measures shall be strictly enforced. The parties agree that damages
consequent to a breach of this article are not readily ascertainable at the time of
execution of the Agreement, and agree that $50 per incident is an amount
proportionate to the cost incurred by the City as a result of that breach.
B - Security Requirements:
1. All contractor employees shall be neatly attired in a company uniform, which
clearly displays the Company logo. Additionally, all contractor employees shall
clearly display an identification badge at all times while present in City facilities.
The identification badge shall at a minimum include a photograph of employee,
the employee's full name, and the name of firm.
2. Contractor shall provide the City a listing of all contractor employees to be
assigned to work in City facilities. This listing shall include the employee's first
and last name, date of birth and social security number. This listing shall be
maintained and updated by the contractor. In the event of any changes to
assigned contractor personnel, the Contractor shall remit to the City a revised
listing at least 48 hours prior to initiating any changes.
3. All Contractor personnel assigned to City facilities shall be subject to a
criminal background check. The result of this background investigation shall be
provided to the City's Project Manager.
17
4. The Contractor shall procure and maintain, for the life of the Contract, a
Fidelity Bond with limits of $25,000 covering all employees that will be working
within any City facility.
5. The City reserves the right to deny entry or to permanently bar access to
individual contract employees.
6. Facility keys shall not be identified by either City name or address. Keys
shall be tagged with a numerical code known only to the Janitorial Operations
Management Staff. Under no circumstances will Contractor be allowed to
make a copy of any key.
7. All windows and doors shall be positively locked during the cleaning
operations and when leaving following completion of the cleaning activities.
8. Unauthorized personnel shall not be permitted to enter any City facility.
9. Contractor shall not begin work prior to 6:00 pm and shall have all work
completed by 7:00 am, except where otherwise noted. The Contractor's
employees shall conduct themselves in a courteous manner and make every
effort to avoid any disruption to City employees or patrons.
10. Work shall be supervised and a working supervisor shall be on premises at
all times.
11. The Contractor's employees are not to use City equipment (i.e., coffee
makers, typewriters, adding machines, copiers, radios, telephones, machinery,
etc.) for any reason unless approved in writing by the Public Works Director or
designee.
12. Only discarded items either for garbage or recycling shall be removed by
cleaning staff. Cleaning staff shall not make assumptions as to the status of
unattended items.
13. A lost and found policy shall be implemented by Contractor and
communicated to the Public Works Director or designee.
14. Contractor shall immediately report suspicious activity, unusually
occurrences, damage, and/or vandalism to the City's Project Manager.
IV. Additional Provisions
1. Supplies: Contractor will be responsible for all supplies including, but not
limited to, paper towels, seat covers, toilet tissue, trash liners, cleaning supplies,
sanitary supplies, soap, etc. as necessary to meet conditions, terms,
specifications, and requirement of bid. The Contractor must furnish and maintain,
in good repair, all equipment including, but not limited to mops, brooms, floor
machines, etc. and any other equipment necessary to perform assigned duties.
All cleaning products shall be reviewed and approved by City prior to usage.
• No acid based cleaning products shall be used.
• Only manufacturer recommended cleaning products shall be utilized on
rubber flooring.
2. Dispenser refilling: Overlooked items shall be handled. promptly. Upon
notification of oversight from City, Contractor will be expected to provide
corrective actions within four (4) hours.
3. Meetings: The Contractor or a designated representative, at the discretion of
the Public Works Director or designee, shall be made available for periodic
meetings with City personnel.
4. Schedule: Within thirty (30) days of Contract commencement the Contractor
shall provide the Facilities Maintenance Supervisor or designee with a schedule
identifying which days of the week, month, and quarter, periodic tasks will be
performed for the entire term of the Contract.
5. Holidays: Contractor's services will not be required on the following City
observed Holidays:
1. New Years Day
2. Martin Luther King's Birthday
3. President's Day
4. Memorial Day
5. July 4tn
6. Labor Day
7. Veteran's Day
8. Thanksgiving day (Thursday)
9. Day after Thanksgiving (Friday)
10. Christmas Day
6. Storage closet areas: Dirty mops and soiled water left in bucket will not be
acceptable. Such areas shall be well kept as to avoid fouled odors.
7. Communication log book: This book shall be kept at City Hall in the lower
storage closet. Entries shall be made as needed and only Contractor's supervisor
and City shall be allowed to make entries. This book will serve as a
communication tool between the City Public Works designee and Contractor's
supervisor.
19
8. Dispute resolution: All disputes pertaining to this Bid between the City and the
Contractor shall be settled internally with the appropriate City staff making the
final determination and through the following chain of command: 1) Facilities
Division Supervisor; 2) Project Manager, 3) Assistant Director of Public Works, 4)
Director of Public Works, and 5) City Manager. The Purchasing and Contracts
Manager shall be present and included in all dispute resolution meetings
pertaining to this Bid. In the event a dispute cannot be settled through the chain
of command set forth in this section, the dispute shall be brought forward in a
court of competent jurisdiction. The laws of Florida shall be controlling. Venue
shall be in Broward County, Florida.
V. Frequency of Duties
NIGHTLY (Monday thru Friday): GENERAL FACILITIES
Clean & disinfect drinking fountains
Clean & disinfect fixtures
Dust mop/sweep non -carpeted floors &
stairs, including Ballroom
Dust mop/sweep non -carpeted floors in
m, aerobics room and stage
Damp mop & disinfect Fitness Room
floor
Damp mop non -carpeted floors/stairs
Dust building surfaces
Dust furniture surfaces
Spot clean building surfaces/walls
Sot clean furniture
Empty trash/recyclingtrash/recycling receptacles
Replace trash liners as needed
Remove carpet stains
Clean/sanitize telephones
Vacuum all carpeted areas completely
Clean sills and jambs
Overhead cleaning
Remove cobwebs
Clean glass at entranceways & exits
wee / vacuum entrance mats
Polish conference tables/receptionlean
counters
behind & underneath bleachers
TC
NIGHTLY (Monday thru Friday): RESTROOMS, BREAK ROOMS, KITCHEN
Fill all dispensers (toilet tissue, soap,
etc.
Clean & sanitize dispensers
Empty & clean trash receptacles
Clean & disinfect surfaces/sinks
Clean, sanitize & descale toilets and
urinals
Polish stainless steel surfaces
Clean all mirrors
Mop floors with disinfectant
Clean partitions & walls
Dust & clean vending machines &
appliances
Clean all tables & chairs
Dust sink traps and ledges
Clean & sanitize exercise equipment
Clean & sanitize exercise equipment in
Fitness Room
20
WEEKLY (One time per week)
Clean glass partitions
Dust a/c grills and returns
Dust blinds, verticals, & draperies
Clean baseboards
Dust all horizontal surfaces
Dust picture frames & office furnishings
Wet mop non -carpeted floors/open
stairways
Dust & damp mop enclosed stairways
Remove fingerprints & marks from light
& door switches
Clean mirrors in Fitness & Aerobics
I Room
MONTHLY (One time per month)
Clean & refill floor drains
Machine scrub all floors
S ra buff all resilient floors
Polish Chamber woodwork
Dust light fixtures
Clean a/c rooms
Wash a/c grills & returns
Wash exterior windows
Steam clean carpet in the Ballroom and Coconut Palm Room
EVERY 2 MONTHS (Six times per year) at the Community Center ONLY
Steam clean all car eted areas Polish office furniture
QUARTERLY (Four times per year)
Strip, seal & wax all resilient floors at the Community Center and Water
Treatment Plant ONLY
Carpet shampooing (bonnet method) Wet mop enclosed stairways
SEMI-ANNUAL (Two times per year)
Strip, seal, & wax all resilient floors Pressure wash entrance the
Carpet shampooing bonnet method Wet mop enclosed stairways
Clean & Shampoo upholstered furniture at the Community Center ONLY
21
ANNUALLY (One time per year)
Carpet shampooing extraction method Wet mop enclosed stairways
These activities will be scheduled and communicated to City as per Article
IV -"Additional Provisions -Schedule." Changes to set dates will be given to
City at least two (2) weeks prior to due date.
VI. Special Events '
The City shall occasionally, for whatever reason, have special events that will
require janitorial attention unique to the regularly scheduled services. To this end,
the Contractor will include a separate cost listing (per square foot) for the following
services:
Spray buff of resilient floors
Floor stripping, waxing and sealing
Carpet shampooing bonnet method
Carpet shampooing extraction method
Furniture polishing
Upholstery shampooing
Glass cleaning
Pressure cleaning
Contractors' prices for the above -mentioned services will remain fixed and firm for
the entire term of the Contract. Additionally, Contractor agrees to provide any or
all of the above -mentioned services upon no less than twenty-four (24) hours'
notice from the City.
22
VII. City Facilities
The City, at its own discretion, may choose to expand or reduce contracted
janitorial services to City facilities in the future under the same General Terms and
Conditions, Special Conditions, and Technical Specifications described herein.
Therefore, Contractor shall supply a separate cost (cost per facility) listing for
providing janitorial services to the following facilities:
CITY FACILITY NAME AND ADDRESS
-
HOURS WHEN
CLEANING CAN BE
DONE
City Hall, 7525 NW 88th Avenue, Tamarac
6:00 PM to 7:00 AM
Fire Department Administration Offices in the Broward Sheriff'
Office Building, 7515 NW 88th Avenue, Tamarac
6:00 PM to 7:00 AM
Recreational Center, 7501 North University Drive, Tamarac
9:30 PM to 6:00 AM
(Monday to Friday)
Multi Purpose Center, 7531 North University Drive, Tamarac
9:30 PM to 6:00 AM
(Monday to Friday)
Public Works Building, 6011 Nob Hill Road, Tamarac
(including Operations trailers
6:00 PM to 7:00 AM
Utilities Building, 6001 Nob Hill Road, Tamarac
6:00 PM to 7:00 AM
Water Treatment Plant, 7803 NW 61st Street, Tamarac
5:00 PM to 9:00 PM
Satellite City Hall, 4267 W Commercial Blvd., Tamarac
6:00 PM to 7:00 AM
Building Department, 8191 NW 88 Avenue, Tamarac
6:00 PM to 7:00 AM
Community Center, 8601 W. Commercial Blvd., Tamarac
9:30 PM to 6:00 AM
(Monday to Friday)
Contractor's prices for the above -mentioned facilities will remain fixed and firm for
the entire term of the Contract. Additionally, Contractor agrees to begin providing
regularly scheduled services to any or all of the above facilities within thirty (30)
days of notification from the City.
23
COMPANY NAME: (Please Print):OVIESOURCE FACILTY SERVICES, INC.
Phone: (954) 974-4446 Fax: (954) 974-5388
---NOTICE---
BEFORE SUBMITTING YOUR BID, MAKE SURE YOU...
0 1. Carefully read the General Terms & Conditions, Special Conditions and the
General Requirements.
Q 2. Carefully read the Detailed Specifications, and then properly fill out the BID
FORMS (Attachment "A").
0 3. Fill out and sign the NON -COLLUSIVE AFFIDAVIT (Attachment "B") and have it
properly notarized.
0 4. Sign the CERTIFICATION page (Attachment "C"). Failure to r'o so will result in
your Bid being deemed non -responsive.
0 5. Fill out the BIDDERS QUALIFICATION STATEMENT (Att chment "D").
❑x 6. Fill out the REFERENCES page (Attachment "E").
Q 7. Sign the VENDOR DRUG FREE WORKPLACE FORM (Attachment "F")
0 8. Fill out the LIST OF SUBCONTRACTORS (Attachment "G").
0 9. Include a 5% BID BOND. (Attachment "H"). Failure to provide a bond will result
in automatic rejection of your bid.
0 10. Include proof of insurance.
11. Carefully read the CHANGE ORDER (Attachment "I"), and the STANDARD
FORM OF AGREEMENT.
712. Submit ONE (1) Original AND TWO (2) Photocopies of your bid, clearly
marked with the BID NUMBER AND BID NAME on the outside of the
package.
0 13. Make sure your Bid is submitted PRIOR to the deadline. Late Bids will not
be accepted.
Failure to provide the requested attachments may result in your bid
being deemed non -responsive.
THIS PAGE AND THE FOLLOWING PAGES ARE
TO BE RETURNED WITH YOUR BID.
THIS SHOULD BE THE FIRST PAGE OF YOUR BID.
24
ATTACHMENT "A"
BID FORM
BID NO. 02-13B
Submitted by:ONESOURCE FACILTY SERVICES, INC.(Bidder) 1/22/02 (Date)
TH'fS BID IS SUBMITTED TO:
City of Tamarac
Purchasing and Contracts Manager
7525 Northwest 88th Avenue
Tamarac, Florida 33321
The undersigned Bidder proposes and agrees, if this bid is accepted, to enter
into an agreement with the City to perform and furnish all Work as specified
herein for the Contract Price and within the Contract Period indicated in this bid.
2. This bid will remain subject to acceptance for sixty (60) days after the day of bid
opening. Bidder will sign and submit an agreement with the necessary
documents required by the City within fifteen (15) days prior to the date of the
City's Award.
a) Bidder has familiarized itself with the nature and extent of the contract
documents, locality, and all local conditions and laws and regulations
that in any manner may affect cost, progress, performance or
furnishing of the Work.
b) Bidder has given the City written notice of all conflicts, errors or
discrepancies that it has discovered in the contract documents and the
written resolution thereof by the City is acceptable to Bidder.
c) This Bid is genuine and not made in the interest of or on behalf of any
undisclosed person, firm or corporation and is not submitted in
conformity with any agreement or rules of any group, association,
organization or corporation; Bidder has not directly or indirectly
induced or solicited any other Bidder to submit a false or sham Bid;
Bidder has not solicited or induced any person, firm or corporation to
refrain from bidding; and Bidder has not sought by collusion to obtain
for itself any advantage over any other Bidder or over the City.
3. Bidder will complete the Work for the prices shown in the "Bid Form".
4. Bidder agrees that the Work will be substantially performed and complete in
accordance with the schedules established herein.
25
ATTACHMENT "A"
BID FORM
(continued)
BID NO. 02-13B
The City of Tamarac is hereby requesting Bids, from qualified vendors, to furnishing all
labor, supplies, materials, equipment, tools, service and supervision -necessary to
properly perform and maintain each City facility in a neat, clean and orderly manner.
We propose to furnish the following in conformity with the specifications and at the
below bid prices. The bid prices quoted have been checked and certified to be correct.
Said prices are fixed and firm and shall be paid to Bidder for the successful completion
of its obligation as specified in the contract documents.
City Facility Name and Location
Total $ /Month
City Hall, 7525 NW 88th Avenue, Tamarac
Fire Department Administration Offices in the Broward
Sheriffs Office Building, 7515 NW 88th Avenue, Tamarac
$
320.00
Recreational Center, 7501 North University Drive,
Tamarac
$
518.00
Multi Purpose Center, 7531 North University Drive,
Tamarac
$
1, 266.00
Public Works Building, 6011 Nob Hill Road, Tamarac
(including Operations trailers
$
518.00
Utilities Building, 6001 Nob Hill Road, Tamarac
$
637.00
Water Treatment Plant, 7803 NW 61st Street, Tamarac
$
320.00
Satellite City Hall, 4267 W Commercial Blvd., Tamarac
$
320.00
Building Department, 8191 NW 88 Avenue, Tamarac
$
518.00
Community Center, 8601 W. Commercial Blvd., Tamarac
2, 292.00
$
TOTAL ANNUAL COST FOR ALL ABOVE LISTED
FACILITIES
[PLEASE NOTE PAYMENTS WILL BE MADE BY
FACILITY ON A MONTHLY BASIS
ONESOURCE FACILITY SERVICES, INC.
Company Name
/ �14'4j�L
Aluthlbrizea gignaAt
26
ATTACHMENT "A"
BID FORM
(continued)
BID NO. 02-13B
We propose to furnish the following Special Events in conformity with the specifications
and at the below bid prices. The bid prices quoted have been checked and certified to
be correct. Said prices are fixed and firm and shall be paid to Bidder for the successful
completion of its obligation as specified in the contract documents.
The City shall occasionally, for whatever reason, have special events that will require
janitorial attention unique to the regularly scheduled services. The Contractor will include
square foot for the following services. Contractor's prices for these services will remain
fixed and firm for the entire term of the Contract. Additionally, Contractor agrees to
provide any or all of these services upon no less than twenty-four (24) hours' notice from
the City.
Special Events
$/ Square
Foot
Spray buff of resilient floors
$
• 07
Floor stripping, waxing and sealing
$
.18
Carpet shampooing bonnet method
$
• 05
Carpet shampooing extraction method
$
.08
Furniture polishing
$
.02
Upholstery shampooing
$
.08
Glass cleaning
$
.085
Pressure cleaning
i
.08
ONESODRCE FACILITY SERVICES, INC.
Company Name
27
ATTACHMENT "A"
BID FORM
(continued)
BID 02-13B
The City reserves the right to reject any bid, if it deems that a vendor has deliberately
provided erroneous information. The undersigned declare to have specific and legal
authorization to obligate their firm to the terms of this bid, and further, that they have
examined the Invitation to Bid, the instructions to Bidders, the Specifications, and other
documents included in this bid request, and hereby promises and agrees that, if this bid is
accepted, they will faithfully fulfill the terms of this bid together with all guarantees and
warranties thereto. The undersigned bidding firm further certifies the product and/or
equipment meets or exceeds the specification as stated in the bid package; and also
agrees that products and/or equipment to be delivered which fail to meet bid specifications
will be rejected by the City within thirty (30) days of delivery. Return of rejection will be at
the expense of the bidder.
It is the intent of the City to award this bid to the lowest responsible and responsive
bidder. The City reserves the right to accept or reject any or all bids and to waive any
informality concerning the bids when such rejection or waiver is dee ed to be in the
best interest of The City of Tamarac. The City resery the right to and thq bid on a
split order basis, lump sum or individual item basis un,Ye s otherwise st, ted. /
ONESOURCE FACILITY SERVICES, INC.
Company Name
3260 N.W. 23rd AVENUE
Address
POMPANO BEACH, FL 33069
City, State, ZIP
N/A
Contractor's License Number
Au
ture
ROBERT GOLDEN
Typed/Printed Name
(954) 974-4446
Telephone & Fax Number
13-3083344
Federal Tax ID#
28
ATTACHMENT "A"
BID FORM
(continued)
Bidders Name: ONESOURCE FACILITY SERVICES, INC.
TERMS: O % DAYS:
Delivery/completion: calendar days after receipt of Purchase Order
To be considered eligible for award, one (1) original and two (2) copies of this bid
form MUST be submitted with the Bid.
NOTE: Bid submittals without the manual signature of an authorized agent of the Bidder
shall be deemed non -responsive and ineligible for award.
IF "NO BID" IS OFFERED, PLEASE PROVIDE THE FOLLOWING INFORMATION:
Please indicate reason(s) why a Bid Proposal is not being submitted at this time.
Return the Bid Form to avoid removal of Bidder from the City of Tamarac's
vendor listing.
N/A
29
ATTACHMENT "A"
BID FORM
(continued)
Bidder's Name: ONESOURCE FACILITY SERVICES, INC.
Variations:
The Bidder shall identify all variations and exceptions taken to the Instructions to Bidders,
the Special Conditions and any Technical Specifications in the space provided below;
provided, however, that such variations are not expressly prohibited in the bid documents.
For each variation listed, reference the applicable section of the bid document. If no
variations are listed here, it is understood that the Bidder's Proposal fully complies with all
terms and conditions. It is further understood that such variations may be cause for
determining that the Bid Proposal is non -responsive and ineligible for award:
Section Variance
Section Variance
Section Variance
Section Variance
Attach additional sheets if necessary.
NONE
30
ATTACHMENT "B"
NON -COLLUSIVE AFFIDAVIT
State of
)ss.
County of '6wa-la'd - )
Robert Golden being first duly sworn,
deposes and says that:
1. He/ is the Officer (Owner, Partner, Officer,
Representative or Agent) of Onesource Facility services, Inc. the
Offeror that has submitted the attached Proposal;
2. He/zl4w is fully informed respecting the preparation and contents of the attached
Proposal and of all pertinent circumstances respecting such Proposal;
3. Such Proposal is genuine and is not a collusive or sham Proposal;
4. Neither the said Offeror nor any of its officers, partners, owners, agents,
representatives, employees or parties in interest, including this affiant, have in
any way colluded, conspired, connived or agreed, directly or indirectly, with any
other Offeror, firm, or person to submit a collusive or sham Proposal in
connection with the Work for which the attached Proposal has been submitted; or
to refrain from bidding in connection with such Work; or have in any manner,
directly or indirectly, sought by agreement or collusion, or communication, or
conference with any Offeror, firm, or person to fix the price or prices in the
attached Proposal or of any other Offeror, or to fix any overhead, profit, or cost
elements of the Proposal price or the Proposal price of any other Offeror, or to
secure through any collusion, conspiracy, connivance, or unlawful agreement
any advantage against (Recipient), or any person interested in the proposed
Work;
5. The price or prices quoted in the attached Proposal are fair and proper and are
not tainted by any collusion, conspiracy, connivance, or unlawful agreement on
the part of the Offeror or any other of its agents, representatives, owners,
employees or parties in interest, including this affiant.
Signed, sealed and delivered
in the PrAence qfa
Witness
Witness
Printed Name
Senior Vice President
Title
31
ATTACHMENT "B"
NON -COLLUSIVE AFFIDAVIT
continued
ACKNOWLEDGMENT
State of FloriAieazvo-d
County of O
n this the,2.2 day of y-d1mla-W, 2001, before me, the undersigned Notary Public
of the State of Florida, person Ily peared
le� and
(Name(s) of individual(s) who appeared before notary)
whose name(s) is/are Subscribed to within the instrument, and he/she/they
acknowledge that he/she/they executed it.
WITNESS my hand
and official seal.
NOTARY PUBLIC, STATE OF FLORIDA
NOTARY PUBLIC ,� Ct�����
SEAL OF OFFICE: S/ v / S
cc.
(Name of Notary Public: Print,
Stamp, or Type as Commissioned)
tj,N SIN18 swfzer
* ' _ * MY commission CC973771
Personally known to me, or
ef Expirecodonera.2oa
❑ Produced identification:
(Type of Identification Produced)
❑ DID take an oath, or 06 DID NOT take an oath
32
ATTACHMENT "C"
CERTIFICATION
THIS DOCUMENT MUST BE SUBMITTED WITH THE BID
We (1), the undersigned, hereby agree to furnish the item(s)/service(s) described in the
Invitation to Bid. We (1) certify that we(I) have read the entire document, including the
Specifications, Additional Requirements, Supplemental Attachments, Instructions to
Bidders, Terms and Conditions, and any addenda issued. We agree to comply with all of
the requirements of the entire Invitation To Bid.
Indicate which type of organization below:
INDIVIDUAL ❑
If "Othk/", Explain:
Sihnatu
SENIOR VICE PRESID"'
Title
PARTNERSHIP ❑ CORPORATION ® OTHER ❑
ROBERT GOLDEN
Name (Printed Or Typed)
13-3083344
Federal Employer I.D./Social Security No.
ONESOURCE FACILITY SERVICES, INC. 3260 N.W. 23rd AVENUE
Company Name Address
POMPANO BEACH, FL ##)e,(
City/State/Zip
(954) 974-5388
Fax Number
(954) 974-4446
Telephone
RICHARD COSBY
Contact Person
(954) 647-7826—CELL
33
ATTACHMENT "D"
OFFEROR'S QUALIFICATION STATEMENT
The undersigned certifies under oath the truth and correctness of all statements and of
all answers to questions made hereinafter:
SUBMITTED TO: City of Tamarac
Purchasing and Contracts Manager
ADDRESS: 7525 NW 88th Avenue
Tamarac, Florida 33321
Submitted By: ROBERT GOLDEN
Name: ONESOURCE FACILITY SERVICES, INC.
Address: 3260 N.W. 23rd AVENUE
Principal Office: POMPANO BEACH, FL
Telephone No. (954) 974-4446
Fax No. (954) 974-5388
Check One
® Corporation
❑ Partnership
❑ Individual
❑ Other
1. State the true, exact, correct and complete name of the partnership, corporation,
trade or fictitious name under which you do business and the address of the place of
business.
The correct name of the Offeror is:
ONESOURCE FACILITY SERVICES, INC.
The address of the principal place of business is:
2
0
3260 N.W. 23rd AVENUE
POMPANO BEACH, FL 33069
If Offeror is a corporation, answer the following:
a) Date of Incorporation: 7/17/81
b) State of Incorporation: Delaware
Chairman
c)-PresideRO name; Eddie Turner
C.F.O. -name: pet er Gaze
d) Vice Presioent s ► �ame:__(Sr.) Debra Loss
e) Secretary's name: Ann Olbert
f) Treasurer's name: Ann Olbert
***
g) Name and address of Resident Agent: Prentice -Hall Corporate Systems Inc.
27-11 Centerville Road, Suite 400, Wilmington, DE 19808
If Offeror is an individual or a partnership, answer the following:
a) Date of organization:
*** Ass't Sec. &,S.V.P. name: Scott Friedlander
34
b) Name, address and ownership units of all partners:
c) State whether general or limited partnership:
4. 4f Offeror is other than an individual, corporation or partnership, describe the
organization and give the name and address of principals:
5. If Offeror is operating under a fictitious name, submit evidence of compliance with
the Florida Fictitious Name Statute.
6. How many years has your organization been in business under its present business
name? 3 Years
a) Under what other former names has your organization operated?
ISS-International Service Systems Inc.
7. Indicate registration, license numbers or certificate numbers for the businesses or
professions, which are the subject of this Bid. Please attach certificate of
competency and/or state registration.
Florida Department of State Certificatp A tanhari
8. Have you personally inspected the site of the proposed work?
® YES ❑ NO
9. Do you have a complete set of documents, including drawings and addenda?
® YES ❑ NO
10. Did you attend the Pre -Proposal Conference if any such conference was held?
® YES ❑ NO
11. Have you ever failed to complete any work awarded to you? If so, state when,
where and why:
No
35
12. State the names, telephone numbers and last known addresses of three (3)
owners, individuals or representatives of owners with the most knowledge of work
which you have performed and to which you refer (government owners are
preferred as references).
Name Address Telephone
See Enclosed
13. List the pertinent experience of the key individuals of your organization (continue
on insert sheet, if necessary).
See Enclosed
14. State the name of the individual who will have personal supervision of the work:
See Enclosed
15. State the name and address of attorney, if any, for the business of the Offeror:
In House Counsel
16. State the names and addresses of all businesses and/or individuals who own an
interest of more than five percent (5%) of the Offeror's business and indicate the
percentage owned of each such business and/or individual:
OneSource Facility Services, Inc.-100x Wholly owned by OneSource
Services Holdings Inc.
17. State the names, addresses and the type of business of all firms that are partially
or wholly owned by Offeror:
See Encolsed
141
18. State the name of Surety Company which will be providing the bond, and name
and address of agent:
Travelers Property Casualty Corp.
4400 North Point Parkway
Alpharetta, GA 30022
19. Bank References:
Bank
Address
Telephone
First Union National Bank
1950 W. Hillsboro Blvd.
(954)596-6889
Second Floor
Contact: Jackie Bourbouse Deerfield Beach, FL 33442
20. Attach a financial statement including Proposer's latest balance sheet and income
statement showing the following items:
a) Current Assets (e.g., cash, joint venture accounts, accounts receivable, notes
receivable, accrued income, deposits, materials, real estate, stocks and
bonds, equipment, furniture and fixtures, inventory and prepaid expenses):
b) Net Fixed Assets
c) Other Assets
d) Current Liabilities (e.g., accounts payable, notes payable, accrued expenses,
provision for income taxes, advances, accrued salaries, real estate
encumbrances and accrued payroll taxes).
e) Other Liabilities (e.g., capital, capital stock, authorized and outstanding
shares par values, earned surplus, and retained earnings):
21. State the name of the firm preparing the financial statement and date thereof:
22. Is this financial statement for the identical organization named on page one?
❑ YES ® NO
23. If not, explain the relationship and financial responsibility of the organization whose
financial statement is provided (e.g., parent -subsidiary).
Parent Subsidiary
37
THE OFFEROR ACKNOWLEDGES AND UNDERSTANDS THAT THE INFORMATION
CONTAINED IN RESPONSE TO THIS QUALIFICATIONS STATEMENT SHALL BE
RELIED UPON BY OWNER- IN AWARDING THE CONTRACT AND SUCH
INFORMATION IS WARRANTED BY OFFEROR TO BE TRUE. THE DISCOVERY OF
ANY OMISSION OR MISSTATEMENT THAT MATERIALLY AFFECTS THE
OFFEROR'S QUALIFICATIONS TO PERFORM UNDER THE CONTRACT SHALL
CAUSFf/'T HE OWN �TO REJECT THE PROPOSAL, AND IF AFTER THE AWARD
TO CA CEL AND T MINA E THE AWARD AND/OR CONTRACT.
(Sighat&e
ACKNOWLEDGEMENT
State of Florida
County of _eiQDGeXz-l�.
On this the - .-L day of_ , 2001, before me, the undersigned Notary Public
of the State of Florida, personally ppeared
and
(Name(s) of individual(s) who appeared before notary)
whose name(s) is/are Subscribed to within the instrument, and he/she/they
acknowledge that he/she/they executed it.
WITNESS my hand
and official seal.
NOTARY PUBLIC
SEAL OF OFFICE:
ekN Min Symer
*,IW* My Commission CC973771
•+''? October 8 2004
�o
NOTARY PUBLIC, STATE
gOF FLORIDA
S' /,C Y/G�/Z-
(Name of Notary Public: Print,
Stamp, or Type as Commissioned)
® Personally known to me, or
❑ Produced identification:
(Type of Identification Produced)
❑ DID take an oath, or 15 DID NOT take an oath
38
ATTACHMENT "E"
REFERENCES
Please list government agencies and/or private firms with whom you have done business
during the last five years:
Your Company Name SEE ATTACHED
Address
City State Zip
Phone/Fax
Agency/Firm Name:
Address
City State Zip
Phone/Fax
Contact Name
Agency/Firm Name:
Address
City State Zip
Phone/Fax
Contact Name
Agency/Firm Name:
Address
City State Zip
Phone/Fax
Contact Name
Agency/Firm Name:
Address
City State Zip
Phone/Fax
Contact Name
Agency/Firm Name:
Address
City State Zip
Phone/Fax
Contact Name
39
ATTACHMENT "F"
VENDOR DRUG -FREE WORKPLACE
Preference may be given to vendors submitting a certification with their bid/proposal
certifying they have a drug -free workplace in accordance with Section 287.087, Florida
Statutes. This requirement affects all public entities of the State and becomes effective
January 1, 1991. The special condition is as follows:
IDENTICAL TIE BIDS - Preference may be given to businesses with drug -free workplace
programs. Whenever two or more bids that are equal with respect to price, quality, and
service are received by the State or by any political subdivision for the procurement of
commodities or contractual services, a bid received from a business that certifies that it
has implemented a drug -free workplace program shall be given preference in the award
process. Established procedures for processing tie bids will be followed if none of the tied
vendors have a drug -free workplace program. In order to have a drug -free workplace
program, a business shall:
1. Publish a statement notifying employees. that the unlawful manufacture,
distribution, dispensing, possession, or use of a controlled substance is
prohibited in the workplace and specifying the actions that will be taken against
employees for violations of such prohibition.
2. Inform employees about the dangers of drug abuse in the workplace,the
business's policy of maintaining a drug -free workplace, any available drug
counseling, rehabilitation, and employee assistance programs, and the penalties
that may be imposed upon employees for drug abuse violations.
3. Give each employee engaged in providing the commodities or contractual
services that are under bid a copy of the statement specified in subsection (1).
4. In the statement specified in subsection (1), notify the employees that, as a
condition of working on the commodities or contractual services that are under
bid, the employee will abide by the terms of the statement and will notify the
employer of any conviction of, or plea of guilty or nolo contendere to, any
violation of chapter 893 or of any controlled substance law of the United States or
any state, for a violation occurring in the workplace no later that five (5) days
after each conviction.
5. Impose a section on, or require the satisfactory participation in a drug abuse
assistance or rehabilitation program if such is available in the employee's
community, by any employee who is so convicted.
6. Oake a goo f ith effort to continue to maintain a drug -free workplace through
plementat' n f this section. As the person authorized to sign the statement, I
certify h is r c mplies fully with the above requirements.
ONESOURCE FACILITY SERVICES, INC.
Authorized' ignaturk 01 Company Name
40
ATTACHMENT "G"
LIST OF SUBCONTRACTORS
The Bidder shall list below the names and business address of each subcontractor who
will perform Work under this Bid in excess of one-half of one percent of the Contractor's
Total Bid Price, and shall also list the portion of the Work that will be done by such
subcontractor. After the opening of bids, no changes or substitutions will be allowed
except as otherwise provided by law. The listing of more than one subcontractor for
each item of Work to be performed with the words "and/or" will not be permitted. Failure
to comply with this requirement will render the Bid as non -responsive and may cause its
rejection.
Contractor
Percent
License
of Total
Work to be Performed Number
Contract
1.1RoNE
2
3
4.
5
6.
Subcontractor's
Name and Address
41
ATTACHMENT "H"
BID BOND
STATE OF FLORIDA ) (SEE ATTACHED)
) ss:
COUNTY OF BROWARD)
KNOW ALL MEN BY THESE PRESENTS, that we, ,
as Principal, and
as Surety, are held and firmly bound unto the City of Tamarac, a municipal corporation
of the State of Florida in the penal sum of
Dollars ($ ),
lawful money on the United States, for the payment of which sum well and truly to be
made, we bind ourselves, our heirs, executors, administrators and successors jointly
and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH that whereas the Principal
has submitted the accompanying Bid, date , 200
for:
• VN�
NOW, THEREFORE,
(a) If said Bid shall be rejected, or in the alternate
(b) If said Bid shall be accepted and the Principal shall properly execute and deliver to
said City the appropriate Contract Documents, and shall in all respects fulfill all terms
and conditions attributable to the acceptance of said Bid, then this obligation shall be
void; otherwise, it shall remain in force and effect, it being expressly understood and
agreed that the liability of the Surety for any and all claims hereunder shall in no event
exceed the amount of this obligation as herein stated.
The Surety, for value received, hereby agrees that the obligations of the said Surety and
its bond shall be in no way impaired or affected by any extension of time within which
said CITY may accept such Bid; and said Surety does hereby waive notice of
any extension.
42
Signed and sealed this day of , 20
IN PRESENCE OF:
(AFFIX SEAL)
ATTEST:
Secretary
ATTEST:
Secretary
*Impress Corporate Seal
(Principal)
(Business Address)
(City/State/Zip)
(Business Phone)
Surety*
By:
(Title)
Attorney -In -Fact*
M
43
t
Jan IS 02 O2:55p
p.3
PROFIT CORPORATION
ON
TO FILE
APPLICATION BY FOREIGN PROFIT D�RIOZ� ION O TRANSACT
TO APPLICATION FOR A
BUSINESS IN FLORIDA
(pursuant to s. 607.1 504, F.S.
n c9�9 �1
c
(1-3 must be completed)
ISS INTERNATIONAL SERVICE SYSTEM, INC.
Name of corporation as it appears on the records of the Department of State.
Delaware 3. October 1, 1987
2 Date authorized to do business in Florida
Incorporated under the laws of
SECTION 11
(4-7 complete only the applicable changes)
4. If the amendment changes the name of the corporation, 99n was the change effected
under the laws of its jurisdiction of incorporation?
under
One Source FacilitySe vi
Name of corporation after the amendment, adding suffix "corporation", "company" or "incorporated," or
appropriate abbreviation, if not contained in new name of the corporation.
6. If the amendment changes the period of duration, indicate new period of duration.
no change
New Duration
7. If the amendment changes the jurisdiction of incorporation, indicate new jurisdiction.
-- rhan
Signature
E11 D 5Q1aanf jc.ld
Typed or printed name
February 26 , 1999
Date
Assistant Secretary
Title
O1/18/02 FRI 14:52 [TX/RX NO 89401 Q 003
FORT LAUDERDALE
1
FIRST BAPTIST CHURCH
300 East Broward Boulevard
Fort Lauderdale, FL 33301
(954) 527-6800
Fax (954) 453-5144
Contact: Ken Null
Provide janitorial and landscaping service seven (7) times Der week
FORT LAUDERDALE JET CENTER
1100 Lee Wagener Boulevard
Fort Lauderdale, FL 33315
(954) 359-3650
Contact: Evelyn Quinn, Director, Properties and Leasing
Provide janitorial service seven (7) times per week
PUBLIC SERVICES DEPARTMENT
City of Fort Lauderdale
949 N.W. 38" Street
Fort Lauderdale, FL 33309
(954)492-7816
Contact: Marcia Perry
Providing janitorial service seven (7) times per week
BROWARD COUNTY HOUSING AUTHORITY
1773 North State Road 7
Lauderhill, FL 33133
(954) 739-1114 ext. 323
Contact: BJ Solomon
Provide janitorial service five (5) times per week
BROWARD COUNTY SHERIFF DEPARTMENT
2601 North Broward Boulevard
Fort Lauderdale, FL 33312
(954)831-8170
Contact: Ann Fulford
Provide janitorial service five (5) times per week
MIAMI AREA
LOUIS DREYFUS PROPERTY GROUP
Douglas Entrance
800 Douglas Road
Coral Gables, FL 33134
(305)444-1941
Fax (305) 443-9972
Contact: Kenn Powell, Property Manager
Provide janitorial service five (5) times per week
MARTIN LAMAR UNIFORMS
72 30 N. W. 46`ft Street
Miami, FL 33166
(305) 477-2958
Contact: Kathy Jones
CITY OF CLEARWATER — 5 Locations
Janitorial Service — 7 Days Per Week
Contact: Peter Hegedus, Supervisor
(727) 562-4710 Ext. 2813
FLORIDA DEPARTMENT OF HEALTH $35,940.00
38754 State Road 80 Contract Commenced 9/l/99
Belle Glade, Fl 33430
Contact: Ms. Judy Carter
(561) 840-4524
CITY OF HOLLYWOOD — 6 Locations $42,043.44
Janitorial Service — 7 Days Per Week Contract Commenced 6/l/98
Contact: Jose Vazquez
(954) 967-4224
CITY OF GREENACRES — 9 Locations $45,780.00
Janitorial Service — 5 Days Per Week Contract Commenced 10/l/98
518 Martin Avenue
Greenacres, FL 33463
Contact: Bob Hal hill
(561) 642-2071
DEPARTMENT OF CHILDREN & FAMILY $15,300.00
Janitorial Service — 5 Days Per Week Contract Commenced 3/25/99
401 Colorado Avenue
Immokalee, FL 34141
Contact: Tammy Yzaguirre
(941) 657-3635
CITY OF DELRAY BEACH - 13 Locations $81,510.00
Janitorial Service — 5 Days Per Week Contract Commenced 7/l/99
100 N.W. I' Avenue
Delray Beach, FL 33444
Contact: Jackie Rooney
(561)243-7163
DELRAY BEACH HRS — 2 Locations $32,244.00
Janitorial Service — 5 Days Per Week Contract Commenced 7/l/99
Contact: Judy Carter
(561) 840-4524
CITY OF FORT LAUDERDALE — 14 Locations $135,403.00
Janitorial Service — 5/7 Days Per Week Contract Commenced on 10/1/99
Contact: Marsha Perri
(954) 492-7816
OSCEOLA COUNTY — 26 Locations
Janitorial Service — 5 Days Per Week
Contact: Debbie Lambert
(407) 343-3131
CITY OF POMPANO — 4 Locations
Janitorial Service — 3 Days Per Week
Contact: Ann Fulford
(954) 931-8900
BROWARD COUNTY HOUSING AUTHORITY
Janitorial Services — 5 Days Per Week
Contact: BJ Soloman
(954) 739-1114 ext. 323
S157,919.76, .
Contract Commenced on 7/l/99
198,515 Square Feet
S24,172.92
Contract Commenced on 10/15/99
S8,340.00
Contract Commenced 10/ 1 /99
OneSource Facility Srvs 954 974 5389013050 P.01
03-29-2002 02:48PM
mar-n,uz UJ:1413111, from-
_
MURPHY 8 JORDAN, INC.
)NE SEAPORT PLAZA, 7TH FLOOR
IEW YORK, NEW YORK 10038
;Umo
ONESOURC15 HOLDINGS, INC. AND AFFILATES
1500 PARKW60D CIRCLE
ATLANTA, GA 30339
T-894 P-002/002 F-365
FORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. -HIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
COMPANIES AFF699fRU COVERAGE f1G
COMPA AMERICAN HOME ASSURANCE CO. ! f
Co"IB "N NATIONAL UNION FIRE INSURANCE CO.
CO1"PAI"r AMERICAN HOME ASSURANCE COMPANY
C .4+t / 1
COMPANY
D
..
THIS lS TO CERTIFY T} jAT THE POLICIES OF INSVRANCE LIST@D BELOW W BEEN I SUED TO TtiE INSUR NAMED A6CVE FOR Tt1E POIiCY PfoIbD
INDICATED, NOTWITHSI7ANDING ANY REQUIRV.MENT, TERM OR CONDtT10N OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WMICH THIS
CERTIFICATE MAY BE ISSUED OR MAY pegTAIN, THE INSURANCE AFFORDED 13 Y THE POLICIES DESCMED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
POLICY WFECTIVE POKY EXpIRA110N LIMITS
R TYPE OF INSURMCS POLICY NUMBER DATE (MMIDWM DATE (UMODMY) I
GENtnRAL IJABILrTY I4GN41►AL At3GGATE S ,
I�X ICOMMERCIALGENBRALLiA8R17Y IPRODUCTS-COMPIOPAGG $
�$00,000
l r CLAIMS MADE occuR RMGL 6124708 6/30/01 6/30/02 PER$QNAL 8 ADV INJURY s i3"�O A00
[6wNEI7S 6 CONTRACCOR'S PROT EACH or-CuRRENCE Ss.
_.. .
w — f1RE OAMAGE (AnYene fm) ! S . • ��0
--- — I MeO GXP (Any one person) S ROT CtJ t
',AUIVMV61l.0 Lt/10.u,. i
ANY AUTO
L� ALL OWNED AUTOS
3 I SCHEDULI^D AUTOS,
HIRED AUTOS
�j NON -OWNED AUTOS
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ADDITIONAL INSURED: CITYWIDE JANITORIAL SERVICES_
CITY OF TAAMARAC
7525 Nw 88TH AVENUE
TAMARAC; FL 33321 .2401
ANNE M. LODATO (954) 724-2408
SHOULD ANY OF THE ABOVE DFSCR19W POLICIES BE CANC%6= BEFORE THE
EXPIRATION OATS THenOF, TM MURiG COMPANY YYILL M.WAVOR TO MAIL
30 pgyg WNTT9i NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,
8UT FAILURE TO MAIL. SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY
OF ANY "t) UPON THE COMPANY, ITS AGENTS OR ItI5PRR5EN7rATIVES.
TOTAL P.01
Vendor:
Date of ReY1eW;
Acceptable v s
Not Acceptable_,��
{Noce Deficiencies Below)
Au ed Signature
EXHIBIT 2
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01
200
0
AGREEMENT
BETWEEN THE CITY OF TAMARAC
AND
ONESOURCE FACILITY SERVICES, INC.
THIS AGREEMENT is made and entered into this I. 0 day of , 20 02-
by and between the City of Tamarac, a municipal corporation with principal offices located
at 7525 N.W. 88th Ave., Tamarac, FL 33321 (the "CITY") and Onesource Facility Services,
Inc., a Delaware corporation with principal offices located at 3260 NW 23r' Avenue,
Pompano Beach, FL 33069 (the "Contractor') to provide for Citywide Janitorial Services.
Now therefore, in consideration of the mutual covenants hereinafter set forth, the
City and Contractor agree as follows:
1) The Contract Documents
The contract documents consist of this Agreement, conditions of the contract
(General, Supplementary and other Conditions), drawings, specifications, all addenda
issued prior to, and all modifications issued after execution of this Agreement. These
contract documents form the Agreement, and all are as fully a part of the Agreement if
attached to this Agreement or repeated therein.
2) The Work
The Contractor shall perform all work for the City required by the contract
documents as set forth below:
a) Contractor shall furnish all labor, materials, and equipment necessary as
indicated in Bid 02-13B "Citywide Janitorial Services" specifications.
b) Contractor shall furnish all labor, supplies, materials, equipment, tools, service
and supervision necessary to properly perform and maintain each City facility in
a neat, clean and orderly manner as per the specifications listed within the bid
document.
c) Contractor shall clean up and remove each day all debris and material created
by the work at the Contractor's expense.
d) Contractor shall supervise the work force to ensure that all workers conduct
themselves and perform their work in a safe and professional manner.
Contractor shall comply with all OSHA safety rules and regulations in the
operation of equipment and in the performance of the work. Contractor shall at
all times have a competent field supervisor on the job site to enforce these
policies and procedures at the Contractor's expense.
e) Contractor shall provide the City with seventy-two (72) hours written notice prior
to the beginning of work under this Agreement and prior to any schedule change
with the exception of changes caused by inclement weather.
f) Contractor shall comply with any and all Federal, State, and local laws and
regulations now in effect, or hereinafter enacted during the term of this
Agreement, which are applicable to the Contractor, its employees, agents or
subContractors, if any, with respect to the work and services described herein.
3) Insurance
Contractor shall obtain at Contractor's expense all necessary insurance in such form
and amount as required by the City's Risk and Safety Officer before beginning work under
this Agreement including, but not limited to, Workers' Compensation, Commercial General
Liability, and all other insurance as required by the City, including Professional Liability
when appropriate. Contractor shall maintain such insurance in full force and effect during
the life of this Agreement. Contractor shall provide to the City's Risk and Safety Officer
certificates of all insurances required under this section prior to beginning any work under
this Agreement. The Contractor will ensure that all subContractors comply with the above
guidelines and will retain all necessary insurance in force throughout the term of this
agreement.
Contractor shall indemnify and hold the City harmless for any damages resulting
from failure of the Contractor to take out and maintain such insurance. Contractor's
Liability Insurance policies shall be endorsed to add the City as an additional insured.
Contractor shall be responsible for payment of all deductibles and self-insurance retentions
on Contractor's Liability Insurance policies.
4) Time of Commencement and Substantial Completion
The work to be performed under this Agreement shall be commenced after
execution of the Agreement and not later than ten (10) days after the date that Contractor
receives Purchase Order. The initial contract period shall be for two (2) years. The City
reserves the right to renew the agreement for two (2) additional two (2) year periods based
on satisfactory performance, mutual acceptance, and determination that the Agreement is
in the best interest of the City.
5) Contract Sum
The Contract Sum for the above work is One Hundred and Nineteen Thousand and
Sixty -Four Dollars and no cents ($119,064.00) annually for the ten (10) city facilities listed
within the bid document.
6) Payments
The City shall pay in full the Contract Sum to the Contractor upon completion of the
work listed in Paragraph 2 of this Agreement unless the parties agree otherwise. The City
shall pay the Contractor for work performed subject to the specifications of the job and
subject to any additions and deductions by subsequent change order provided in the
contract documents.
2
7) Waiver of Liens
Prior to payment of the Contract Sum, a final waiver of lien shall be submitted by all
suppliers, subContractors, and/or Contractors who worked on the project that is the subject
of this Agreement.
8) Warranty
In the event that Contractor causes damages during this time, Contractor shall
perform such steps required in Paragraph 2 of this Agreement to the affected areas of city
facilities. Contractor shall be responsible for any damages caused by defect to affected
area or to interior structure.
9) Indemnification
The Contractor shall indemnify and hold harmless the City, its elected and appointed
officials, employees, and agents from any and all claims, suits, actions, damages, liability,
and expenses (including attorneys' fees) in connection with loss of life, bodily or personal
injury, or property damage, including loss of use thereof, directly or indirectly caused by,
resulting from, arising out of or occurring in connection with the operations of the
Contractor or its officers, employees, agents, subContractors, or independent Contractors,
excepting only such loss of life, bodily or personal injury, or property damage solely
attributable to the gross negligence or willful misconduct of the City or its elected or
appointed officials and employees. The above provisions shall survive the termination of
this Agreement and shall pertain to any occurrence during the term of this Agreement,
even though the claim may be made after the termination hereof.
Nothing contained herein is intended nor shall be construed to waive City's rights
and immunities under the common law or Florida Statutes 768.28, as amended from time
to time.
10) Non -Discrimination
The Contractor agrees that it shall not discriminate against any of its employees or
applicants for employment because of their age, handicap, race, color, religion, sex, or
national origin, and to abide by all federal and State laws regarding non-discrimination.
The Contractor further agrees to insert the foregoing provisions in all subcontracts
hereunder except subcontracts for standard commercial supplies or raw materials. Any
violation of such provisions shall constitute a material breach of this Agreement.
11) Independent Contractor
Contractor is an independent Contractor under this Agreement. Personal services
provided by the Contractor shall be by employees of the Contractor and subject to
supervision by the Contractor, and not as officers, employees, or agents of the City.
Personnel policies, tax responsibilities, social security and health insurance, employee
benefits, purchasing policies and other similar administrative procedures applicable to
services rendered under this Agreement shall be those of the Contractor.
12) Assignment and Subcontracting
Contractor shall not transfer or assign the performance required by this Agreement
without the prior consent of the City. This Agreement, or any portion thereof, shall not be
subcontracted without the prior written consent of the city.
13) Notice
Whenever either party desires or is required under this Agreement to give notice to
any other party, it must be given by written notice, sent by registered United States mail,
with return receipt requested, addressed to the party for whom it is intended at the
following addresses.
CITY
City Manager
City of Tamarac
7525 N.W. 88th Avenue
Tamarac, FL 33321
With a copy to City Attorney at the same address.
CONTRACTOR
Kevin G. Keegan
Division President
Onesource Facility Services, Inc.
3260 NE 23' Avenue
Pompano Beach, FL 33069
14) Termination
This Agreement may be terminated by City or Contractor for cause or by the City for
convenience, upon thirty (30) days of written notice by the terminating party to the other
party for such termination in which event the Contractor shall be paid its compensation for
services performed to termination date, including services reasonably related to
termination. In the event that the Contractor abandons this Agreement or causes it to be
terminated, Contractor shall indemnify the city against loss pertaining to this termination.
Default by Contractor: In addition to all other remedies available to the City, this
Agreement shall be subject to cancellation by the City should the Contractor neglect or fail
to perform or observe any of the terms, provisions, conditions, or requirements herein
contained, if such neglect or failure shall continue for a period of thirty (30) days after
receipt by Contractor of written notice of such neglect or failure.
4
15) Agreement Subject to Funding
This agreement shall remain in full force and effect only as long as the expenditures
provided for in the Agreement have been appropriated by the City Commission of the City
of Tamarac in the annual budget for each fiscal year of this Agreement, and is subject to
termination based on lack of funding.
16) Venue
This Agreement shall be governed by the laws of the State of Florida as now and
hereafter in force. The venue for actions arising out of this agreement is fixed in Broward
County, Florida.
17) Signatory Authority
The Contractor shall provide the City with copies of requisite documentation
evidencing that the signatory for Contractor has the authority to enter into this Agreement.
18) Severability; Waiver of Provisions
Any provision in this Agreement that is prohibited or unenforceable in any
jurisdiction shall, as to such jurisdiction, be ineffective to the extent of such prohibition or
unenforceability without invalidating the remaining provisions hereof or affecting the validity
or enforceability of such provisions in any other jurisdiction. The non -enforcement of any
provision by either party shall not constitute a waiver of that provision nor shall it affect the
enforceability of that provision or of the remainder of this Agreement.
19) Merger; Amendment
This Agreement constitutes the entire Agreement between the Contractor and the
City, and negotiations and oral understandings between the parties are merged herein.
This Agreement can be supplemented and/or amended only by a written document
executed by both the Contractor and the City.
IN WITNESS WHEREOF, the parties have made and executed this Agreement on
the respective dates under each signature. CITY OF TAMARAC, through its Mayor and
Onesource Facility Services, Inc. (Name of party with whom Agreement is made), signing
by and through its Division President (President, Owner, CEO, etc.) duly authorized to
execute same.
ATTEST:
Marion Swenson, CMC
City Clerk
Date
ATTEST:
quff 7'h4AnL-:� -
(Corporat a retary)
Assistant
Scott E. Friedlander
Type/Print Name of Corporat�Secy.
4
(C,QRPeK�XT"EAL)
CITY OF TAMARAC
6010'
Schreiber, Mayor
E�6Uf /2,O2
Date
� ( . /11 t'd,4„
effrey L. Moer,,tity Manager
��� / 2 , G 2
Date
Apl*ovgi as to forand
M�tc�Nell Kra , City Atto r�y
0�
Date
ONESOURCE FACILITY SERVICES, INC.
L w Atil.
Signat Presid nt/ )w;w
Vice
Kevin G. Keeg ivision nt
Date
C.
CORPORATE ACKNOWLEDGEMENT
GEORGIA
STATE OF 9I&M1 A
COBB :SS
COUNTY OF BIO) ARUD :
I HEREBY CERTIFY that on this day, before me, an Officer duly authorized in the Sate
aforesaid and in the County aforesaid to take acknowledgments, personally appeared
Kevin G. Keegan, Division President of Onesource Facility Services, Inc., a Delaware
Corporation, to me known to be the person(s) described in and who executed the
foregoing instrument and acknowledged before me that he executed the same.
WITNESS my hand and official seal this I q� day off , 200�
Signature of Notary Public _
State of BEKWM at Large
Georg• a;
Genie B. Brummett
Print, Type or Stamp
Name of Notary Public
personally known to me or
❑ Produced Identification
Type of I.D. Produced
❑ DID take an oath, or
v� DID NOT take an oath.
1.
ONESOURCE FACILITY SERVICES, INC.
ASSISTANT SECRETARY'S CERTIFICATE
THE UNDERSIGNED, Scott E. Friedlander, certifies that he is the duly elected Assistant
Secretary of ONESOURCE FACILITY SERVICES, INC., a Delaware corporation (the
"Corporation "), and that he is duly authorized to deliver this Certificate on behalf of the
Corporation and further certifies as follows:
Attached hereto as Exhibit "1" is a true, correct and complete copy of the
resolution duly adopted, by the Board of Directors of the Corporation;
2. That the resolution described in Exhibit 1 is the only resolution which has been
adopted by the Board of Directors of the Corporation with respect to the matters
referred to therein and such resolution has not been amended, modified or
rescinded and remains in full force and effect on the date hereof.
IN WITNESS HEREOF, the undersigned has executed this Certificate as of the date set
forth below.
lI
EXHIBIT "1"
RESOLVED, that Kevin G. Keegan, Division President of OneSource Facility
Services, Inc., be and hereby is, duly appointed to sign contract documents for the
Corporation, and is hereby given said authority effective as of the date hereof,
until the next annual meeting of the Board of Directors of the Corporation and
until his successor is duly elected and qualified or until his earlier resignation or
removal.