HomeMy WebLinkAboutCity of Tamarac Resolution (167)1
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Temporary Reso. 9816 — JUNE 26, 2002
Page 1
CITY OF TAMARAC, FLORIDA
RESOLUTION NO. R- 2002-167
A RESOLUTION OF THE CITY COMMISSION OF
THE CITY OF TAMARAC, FLORIDA AUTHORIZING
THE APPROPRIATE CITY OFFICIALS TO SEEK
GRANT FUNDS THROUGH THE BROWARD
COUNTY DEPARTMENT OF CULTURAL AFFAIRS
DESIGN ARTS GRANT PROGRAM IN THE AMOUNT
OF $15,000 WITH A LOCAL MATCH IN THE
AMOUNT OF $15,000 FOR A TOTAL PROJECT
COST OF $30,000 FOR DESIGN AND PUBLIC INPUT
PROCESSES FOR A NEW LINEAR PARK ALONG
SOUTHGATE BOULEVARD BETWEEN NOB HILL
AND THE SAWGRASS EXPRESSWAY; PROVIDING
FOR CONFLICTS; PROVIDING FOR SEVERABILITY;
AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City Commission of the City of Tamarac desires to design a
linear park along Southgate Boulevard between Nob Hill Road and the Sawgrass
Expressway; and
WHEREAS, the City has undertaken conceptual design and traffic analysis for a
Southgate Boulevard linear park; and
WHEREAS, funds are available through the 2002 Broward County Department of
Cultural Affairs Design Arts Grant Program for purposes of improving the aesthetics of
the physical environment in Broward County to create a stronger sense of place and
community identity; and
Temporary Reso. 9816 — June 26, 2002
Page 2
WHEREAS, the City desires to provide for public input into the design process of
a linear park along Southgate Boulevard; and
WHEREAS, the City is willing to match the 2002 Design Arts Grant Program
request of $15,000 with City funds in the amount of $15,000; and
WHEREAS, the City Manager and the Director of Parks & Recreation,
recommend approval; and
WHEREAS, the City Commission of the City of Tamarac deems it to be in the
best interest of the citizens and residents of the City of Tamarac to submit an
application for a Design Arts Grant Award, a copy of which is attached hereto as
Exhibit A.
NOW THEREFORE BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF TAMARAC, FLORIDA:
Section 1: The foregoing "WHEREAS" clauses are hereby ratified and confirmed
as being true and correct and are hereby made a specific part of this resolution.
Section 2: The appropriate City Officials are hereby authorized to seek Design
Arts Grant funds through the Broward County Department of Cultural Affairs in the
amount of $15,000 with a local match in cash of $15,000 for a total project cost of
�1 111
Section 3: All resolutions in conflict herewith are hereby repealed to the extent of
such conflict.
1
E
Temporary Reso. 9816 — June 26, 2002
Page 3
Section 4: If any clause, section, other part or application of this Resolution is
held by any court of competent jurisdiction to be unconstitutional or invalid, in part or in
application, it shall not affect the validity of the remaining portion or applications of this
Resolution.
Section 5: This Resolution shall become effective immediately upon its adoption.
PASSED, ADOPTED AND APPROVED this 26t" day of June, 2002.
ATTEST:
MARION SWIENSON, CMC
CITY CLERK
I HEREBY CERTIFY that
ha^approved this
RESMUTION as 6 form
Mf)7CHELL S`. KRiV
CITY ATTORNEY
E SCHREIBER, MAYOR
RECORD OF COMMISSION VOTE:
MAYOR SCHREIBER
AYE
DIST 1:
V/M. PORTNER
AYE
DIST 2:
COMM. MISHKIN
AYE
DIST 3:
COMM. SULTANOF
AYE
DIST 4:
COMM. ROBERTS
AYE
Temp. Reso. #9816
Exhibit A
!,
V L o R 1 U A
Broward County
Board of County Commissioners
Grant Application
Broward Cultural Affairs Council
Design Arts Program
2002
January 22 - September 30, 2002
GRANT DEADLINES
o April 1, 2002
o July 1, 2002
CERTIFICATION
The Chief Executive Officer of the applicant organization and the person responsible for
preparing this application must sign on the appropriate lines below. USE BLUE INK.
Applicant Organization: Cfty of Tamarac
The applicant certifies that the data in this application and its various sections, including budget data, are true and
correct and that the filing of this application for funding by the Design Arts Program has been duly authorized.
Signature of person
who prepared application
Kimberly A. Perron
Name (typed)
Signature
Special Projects Coordinator
Title
June 27 2002
Date
Design Arts Program
Signature of person
authorizing application
Jeffery Miller
Chief Executive Officer (typed)
C 7 -e
Signat r '
City Manager
Title
June 27 2002
Date
Form DAP Rev. 3/02 Page 1 of 12
Temp. Reso. #981 b
Exhibit A
r r„ `R111
r .
Broward County
Board of County Commissioners
Grant Application
Broward Cultural Affairs Council
Design Arts Program
2002
January 22 - September 30, 2002
Read the instructions for completing the Design Arts Program
Application Form carefully. Do not exceed spaces provided or insert
additional pages. Application must be complete when submitted.
Materials will not be accepted after the deadline.
1. PROJECT TITLE : Southgate Linear Park Project _
Project Summary:
Amount Requested: 1$ 5,000
Funding is requested to assist the City of Tamarac in the conceptual design phase of the
Southgate Linear Park. Increasing and enhancing recreational opportunities is part of the City's
strategic and capital improvement plans. Large parcels of property available for recreational
purposes are very limited within the City's boundaries and alternative/innovative park plans are
proposed. One such innovative project is Southgate Linear Park, which would run adjacent to the
South Florida Water Management District's C14 Canal between Nob Hill Road and the Sawgrass
Expressway. The process will also include public meetings to solicit feedback on park amenities as
well as identification of proposed art projects for the park. The Southgate Linear Park will be the
pilot project for a proposed volunteer public art committee.
Information on applicant organization:
2. Name of Organization/ Public Entity: Cft of Tamarac
3.Organization Mailing Address: 7525 N.W. 88'h Avenue Tamarac FL 33321
4.Organization's Federal Identification Number (FEIN): 59-1039552
5. Date Incorporated (month, day, year): July 19 1963
Design Arts Program
Form DAP Rev. 3/02 Page 2 of 12
Temp. Reso. #9816
Exhibit A
Information on Applicant Organization:
Please fill out all pertinent information including Email address.
6. Contact Person:
Name & Title: Kimberly A. Perron Special Projects Coordinator
Mailing Address: 7525 N.W. 88 h Avenue Tamarac FL 33321
Phone Number(s) (954) 718-3051 Ext.(s):
FAX: 954 724-1299 Email Address: KimP tamarac.or
Organization Web Address: www.tamarac.or
7. Collaborator Contact Information:
Name & Title: Dallas Shumaker, President
Mailing Address: Westwood #24 Communi 8207 NW 1000' Terrace Tamarac FL 33321
Phone Number(s) Ext.(s):
FAX: Email Address:
8. Invoice Preparer:
Person who will prepare invoices for your organization on a regular basis:
Name & Title: Nathan Buchanan
Mailing Address: 7525 N.W. 880' Avenue Tamarac FL 33321
Phone Number(s) (954) 724-1323
FAX: (954) 724-1321 Email Address: NathanB(c7tamarac.org
Design Arts Program
Form DAP Rev. 3/02 Page 3 of 12
Temp. Reso. #9816
Exhibit A
9. Project Narrative
A. Describe the design project for which funding is requested, i. e. to assist with funding for
contracting with a design professional to develop the design for a project.
The City of Tamarac requests funding to assist with continuation of the conceptual design phase for the
Southgate Linear Park. This project will require the design services of a professional architecture and
planning organization. The City has already invested $4,884 in the initial feasibility study and preliminary
conceptual plans, as well as $5,650 conducting a traffic study of the area. Glatting Jackson is the City's
preferred design firm for park projects and an existing contractual agreement can be amended for this phase
of the project. Glatting Jackson's representative, Rick Durr, has also assisted the City in facilitating the first
public meeting on this project. The $30,000 cost for this project will cover design expenses, creation of cost
estimates, publication of reports and facilitator expenses.
Southgate Linear Park is a unique park plan to utilize the greenway along the C-14 canal and make better use
of public space. Currently, between Nab Hill Road and the Sawgrass Expressway, Southgate Boulevard has
two westbound lanes, a median and two eastbound lanes. A two-phase traffic study, conducted by Kimley-
Horn and Associates and completed November 21, 2001, concluded that two single lanes would be sufficient
to carry the traffic at acceptable levels well into the fixture. Removing the two westbound lanes and the
median would provide approximately 50 additional feet next to the park area. This recreational space would
extend for approximately 1 %2 mile. Attachment 9 shows the preliminary conceptual phase of the project
plans.
An important aspect of this project is facilitating public input. Input will be solicited from the residents to
identify the amenities they would like to see in the park, as well as prioritizing those options. Working with
planners at Glatting Jackson, the City will also be investigating options for including artwork in the park.
The City would like to form a volunteer art committee to spearhead a new Art in Public Places effort. Public
meetings would also be held to identify the theme the City would like to adopt and to identify potential park
projects such as a sculpture garden, playground equipment that is also artwork, or a mosaic walkway.
B. Describe the project that will result from the implementation of this design.
The completed project will be a final conceptual plan for Southgate Linear Park complete with proposed
amenities and recommendations for a public art project. This project will also result in the development of
cost estimates to be used in the City's budgeting process.
Design Arts Program
Form DAP Rev. 3/02 Page 4 of 12
Temp. Reso. #9816
Exhibit A
9. Project Narrative continued
C. Name the design professional artist(s), landscape architect(s), or architect(s) who will work on the project.
Rick Durr
Glatting Jackson
222 Clematis Street, Suite 200
West Palm Beach, FL 33401
D. Describe the steps of the design process.
1. Conduct a meeting with the City Commissioners to provide an overview of the proposed design
plan. Obtain approval for the formation of a volunteer public art committee and issuing task order.
2. Issue task order for Glatting Jackson to provide design services, cost estimation, and facilitate
public meetings.
3. Host a public meeting at a nearby homeowner's association clubhouse where area residents and
the public are invited to provide input into the requested park amenities and features. Glatting
Jackson to facilitate.
4. Host second round of public meetings to discuss a cultural identity for Tamarac and receive input
on a cultural development plan. Glatting Jackson to facilitate.
5. Glatting Jackson will produce a report and draft conceptual drawings.
6. A third round of public meetings will present the conceptual drawings and plan. Further develop
and refine the cultural identity and the plans for public art in the park.
7. Conceptual drawings presented to City Commissioners along with a summary report on the City's
cultural development plans.
8. Upon approval of the conceptual plan, Glatting Jackson will prepare costs estimates for the new
park to be used in the City's budgeting and planning process.
9. Conceptual designs and cost estimates will be used to solicit grant funds for the engineering
design, bid process and implementation.
Design Arts Program
Form DAP Rev. 3/02 Page 5 of 12
Temp. Reso. #9816
Exhibit A
10. Review Criteria: Explain how your application and proposed project relate to the Review Criteria listed in the
BCAC Design Arts Program Guidelines. (Cultural Merit, Organizational Merit, Community Outreach, and
Project Administration). Up to Two (2) Pages Maximum.
Cultural Merit
Artistic and Cultural Significance
The proposed design project for Southgate Linear Park is an ideal project to take the public
process from inception to implementation. This project will be the catalyst to create a volunteer public
art committee and eventually help the City develop its cultural and artistic identity. This park was
chosen as a focal point because it is not an overwhelmingly large project and will be the City's pilot
project in an overall cultural development plan. The City will build on the success of this project to
further refine its art processes for future larger projects such as an interconnected park system.
Glatting Jackson will act as the professional design team for this project. The organization is
well known throughout the planning and community design industry (MORE)
This project is significant for Broward County because it augments the County's greenway
system along the C- 14 Canal -Cypress Creek Corridor. The new park will provide additional recreational
amenities to the greenway, as well as create an identity for the City of Tamarac. The greenway currently
passes through or is adjacent to six other municipalities. This park will be at the trailhead of a 12 % mile
trail that leads to the Atlantic Ocean. The Southgate Linear Park project will provide the City with an
opportunity to share its cultural identity with the many thousands of Broward County residents and
visitors who will recreate on the greenway.
Organizational Merit
The Parks and Recreation staff at the City of Tamarac who will lead this project have many years of
experience developing and managing parks. The department's Director, Kathleen Margoles, has also
assumed the responsibilities for beginning a cultural development program for the City. (MORE)
The objectives of this project include:
1. Formation of a volunteer public arts committee appointed by the City Commissioners
2. Identification of a cultural theme for the City of Tamarac
3. Completed conceptual drawings and cost estimates for Southgate Linear Park
4. Identification of proposed public art projects to be included in the new park
This project will be a collaborative effort. The park management experience of the City's staff will
be combined with the needs and the desires expressed by the community. The final project will be
articulated with the assistance of Glatting Jackson who will use their considerable architectural and
planning expertise to guide the City through the process.
Design Arts Program
Form DAP Rev. 3/02 Page 6 of 12
Temp. Reso. #9816
Exhibit A
10. Review Criteria (Continued)
Community Outreach
The Westwood 24 development is located directed across the street for the proposed park site.
The Homeowner's Association has agreed to be the lead community organization for this project by
hosting public meetings at its clubhouse, disseminating information and encouraging participation
among its members and the members of neighbor communities. Other neighboring communities such as
Sanibel and Westwood 23, are also supporting the project. The Tamarac President's Council and the
Tamarac Garden Club have tendered their support as well. Community involvement will also be
encouraged through the formation of a volunteer public art committee.
The potential impact on the community is significant. The City of Tamarac and its citizen's have
enjoyed a close working relationship for many years. Our residents are very involved in community
activities and volunteer many hundreds of hours each year for the betterment of our City. Using the
Southgate Linear Park project as a pilot program for the cultural development of the City is a designed to
allow the City to start small and build upon its success. Focusing on one specific project, instead of a
citywide plan, will build confidence and inspire community leaders to expand the cultural development
plans.
Project Administration
The City has worked with Glatting Jackson in the past and is familiar with their cost structure. If
progress with community input is significantly faster than anticipated and fewer meeting and revisions
are required, any additional funds would be used to prepare specifications and engineering drawings
with approval from the Broward County Cultural Affairs Division. The City Commission has approved
the match requirement of $15,000 cash as shown in Attachment 8. The City of Tamarac has
successfully administered two Community Arts & Education Program grants and has an excellent record
of fiscal responsibility.
The Parks and Recreation Department Staff will be the project leaders and will make
arrangements with the designers, community volunteers and other City departments, such as Public
Works, for meetings and working sessions. The Parks and Recreation staff will also be responsible for
ensuring public notice is made for all meetings to encourage residents throughout the City to participate
as well. The Westwood 24 Homeowner's Association will provide meeting space at their clubhouse and
encourage their members as well as neighboring developments leaders and members to attend the
meetings and provide input to the process. The proposed public art committee will take a leadership
position for the community encouraging support for the project with business leaders as well as
soliciting input from the artistic community. Upon successful completion of this project, the public art
committee will carry their experience with this project to future projects throughout the City.
Design Arts Program
Form DAP Rev. 3/02 Page 7 of 12
Temp. Reso. #9816
Exhibit A
11. Geographic Area - What geographic area in Broward County does the organization serve? How will this
design project, and the project for implementing the design, enhance that area?
This project serves the western area of Broward County and will be located within the City of
Tamarac. The park will be open to the public. Besides residents of Tamarac, the park will likely receive
visitors from nearby North Lauderdale, Margate, Lauderdale Lakes, Lauderhill, Coral Springs, and Sunrise.
The design project and ultimate implementation of the design will provide the area with additional
recreational amenities where there currently is only a narrow bike path. The project will enhance the
recreational opportunities along the Broward County C14-Cypress Creek Greenway.
Broward County has established a guideline of 3 acres of open space and recreational area per 1000
residents for municipalities. Tamarac currently only has 1.1 acres of open space and recreational area per
1000 residents. This park will provide an additional 70 acres of recreational and open space and increase our
total to 2.3 per 1000 residents. Additionally, Tamarac is in the fledgling stages of developing a cultural
identity and a public art program. This project will be a catalyst for creating a cultural identity for the city.
Design Arts Program
Form DAP Rev. 3/02 Page 8 of 12
Temp. Reso. #9816
Exhibit A
12. ADA Compliance - Check (8) boxes as appropriate:
■Will the implemented project for which the proposed design be accessible to C( Yes o No
persons with disabilities? (Refer to definitions section for accessible.)
Project Budget Information
13. Project Budget Information (Cash Revenues and Expenses Must Equal)
A. Cash Revenues- Refer to definition section Total (Rounded to the nearest $)
Applicant's Funds $ 15,000
OTHER GOVERNMENT GRANTS
Federal $
State/Regional $
Local (Not Cultural Affairs) $
Other Revenue
Subtotal $ 15,000
Amount Requested from the Design Arts
Program Grant "-► ""► $ 15,000
Total Cash Revenues $ 30,000
B. Cash Expenses
Design Arts
Program
Applicant
$
Total
Applicant Personnel $ $
Professional Fees: Designer, Architect
Artist, Landscape Architect, Planner $ 15,000 $ 15,000 $ 30,000
Remaining Operating Expenses $ $ $
Total Cash Expenses 1$15,000 1$15,000 $ 30,000
Design Arts Program
Form DAP Rev. 3/02 Page 9 of 12
Temp. Reso. #9816
Exhibit A
14. Project Budget Description - Explain briefly how project revenues (including grant funds) will be spent. If
revenues other than grant funds are used, what is the source of those funds?
The City of Tamarac will provide a cash match, dollar for dollar, for Design Arts grant funds. The cash
match and grant funds will be used to pay Glatting and Jackson for design services and facilitation of
public meetings. Personnel hours and other costs will be allocated to the general budget and not
accounted specifically for this project.
Design Arts Program
Form DAP Rev. 3/02
Page 10 of 12
Temp. Reso. #9816
Exhibit A
15. Names of key r ject staff, attach brief resumes in Attachment 5 for each person listed.
Name
Title
Main Responsibilities
Kathleen Mar oles
Dir. of Parks & Rec.
Overall management of Parks & Rec. Dept.
Lance Moll
Park Superintendent
Management of all City arks
Design Arts Program
Form DAP Rev. 3/02
Page 11 of 12
Temp. Reso. #9816
Exhibit A
16. THE FOLLOWING ATTACHMENTS MUST BE ATTACHED TO EACH OF THE 8 (eight)
COPIES OF THE APPLICATION & THE ORIGINAL APPLICATION SUBMITTED
Place an "X" to the left of all items attached. If an item is not applicable for the organization's
application, mark N/A beside the attachment where listed.
Attachment 1: Names, qualifications, and support material from designers (including any news clippings,
biographical information, resume, etc.) for the artist, or landscape architect, or architect.
Attachment 2: Meeting with designated staff/ faculty of Florida Atlantic University/ School of
Architecture to review Design Arts Program application.
Attachment 3: Letters of commitment from participating designer(s) for the proposed grant period.
Attachment 4: Part 1 - Provide an organizational history that includes a founding date.
Part 2 - Provide the organization's mission statement.
Attachment 5: Summary resumes of key program and personnel involved in the organization, or the
municipality's programs.
Attachment 6: A list of current officers and board members showing terms, residential addresses, and
phone numbers.
Attachment 7: A letter of support from the partner agency (i.e. if a city applies, a letter from the civic
association, or the reverse).
Attachment 8: A letter of commitment for cash or in -kind contributions from the applicant, or others.
THE FOLLOWING ITEMS MUST BE APPENDED ONLY T-0-THE ORIGINAL COPY OF THE APPLICATION
Attachment A: A copy of audited financial statements from most recently completed fiscal year, if available.
If audited financial statements are not available, then provide a copy of financial statements
showing cash revenues and cash expenses for the most recently completed fiscal year, if
available.
NOTE: Organizations are required to submit the items listed below with their first application to the BCAC.
Once these items are submitted they are retained in a master file on the organization. Check with the Grants Section
of the Cultural Affairs Division to verify that current documentation is on file. New applicants may have submitted these
items as part of their Determination of Eligibility application after meeting with the Grants Staff. If these items are on
file with the division, place the letters "O/F" (on file) on the line by the required document.
Attachment B: Articles of Incorporation, Bylaws and Certification of Registration from the Florida Secretary
Of State.
Attachment C: IRS determination letter confirming tax exempt status under Section 501(c)(3) of the Internal
Revenue Code, if available.
The Cultural Affairs Division Grants staff performs a corporate background check with Secretary of State of
Florida to verify your Board of Directors and corporate officers. This information is used in developing your grant
agreement. It is important that the information you provide is consistent with that on file with the Secretary of State
of Florida. It is important that the persons you have identified as the chair, or president of the board of directors,
the corporate secretary, and your other corporate officer(s) be correct and concur with the current corporate listing
filed with the Florida Secretary of State. These officers must be properly identified and authorized to execute
contract on behalf of your organization. Any discrepancies may delay the execution of your grant agreement. It is
the organization's responsibility to maintain updated records and notify the Grants Section staff of any
changes. If you need to update this information, contact the Florida Secretary of State at (850) 488-9000 or at
www.sunbiz.org.
Design Arts Program
Form Form DAP Rev. 3/02
Page 12 of 12