HomeMy WebLinkAboutCity of Tamarac Resolution (170)Temp. Reso. #9795
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April 18, 2002
Rev. #1, June 5, 2002
CITY OF TAMARAC, FLORIDA
RESOLUTION NO. R-2002-170
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
TAMARAC, FLORIDA, AUTHORIZING THE APPROPRIATE CITY
OFFICIALS TO TERMINATE THE AGREEMENT BETWEEN THE
CITY OF TAMARAC AND GRUBBS CONSTRUCTION
COMPANY FOR DISASTER RECOVERY SERVICES;
AUTHORIZING THE APPROPRIATE CITY OFFICIALS TO
EXECUTE AN AGREEMENT WITH GRUBBS EMERGENCY
SERVICES, INC., UTILIZING MARION COUNTY RFQ #01 Q-017
FOR DISASTER RECOVERY SERVICES; PROVIDING FOR
CONFLICTS; PROVIDING FOR SEVERABILITY; AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of Tamarac is vulnerable to variety of natural disasters
including hurricanes and tornadoes; and
WHEREAS, the impact of a major disaster would exceed the ability of City
emergency response resources; and
WHEREAS, in the event of a major disaster supplemental resources would be
required in order to rapidly restore the City to pre -disaster conditions; and
WHEREAS, a disaster recovery agreement with a private sector service provider
places a vast array of specialized equipment, personnel and material at the City's disposal
in the event of a disaster; and
WHEREAS, on July 12, 2000 upon the recommendation of the Assistant Director of
Public Works, Fire Chief and Purchasing/Contracts Manager, the City Commission of the
City of Tamarac approved R-2000-188 and executed a five (5)-year agreement with
Grubbs Construction Company for disaster recovery services as a sole source vendor, a
copy of said resolution attached hereto as Exhibit 1; and
Temp. Reso. #9795
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April 18, 2002
Rev. #1, June 5, 2002
WHEREAS, based on the latest Federal Emergency Management Administration
(FEMA) practices, Disaster Recovery Services contracts based on a sole source award
have been scrutinized and may be deemed not eligible for reimbursement; and
WHEREAS, pursuant to §2.3 of the above -mentioned agreement, Grubbs
Construction Company will terminate said agreement, effective June 26, 2002,
therefore waiving the 60-day termination period, a copy of the termination notice
attached hereto as Exhibit 2; and
WHEREAS, on April 17, 2001, Marion County awarded an agreement for Disaster
Recovery Services to Grubbs Emergency Services, Inc. in response to RFQ #01 Q-017;
and
WHEREAS, City of Tamarac Code §6-155 allows the Purchasing Officer the
authority to waive purchasing procedures for supplies, materials and equipment which are
the subject of contracts with other governmental agencies; and
WHEREAS, the Director of Public Works, Fire Chief and Purchasing/Contracts
Manager recommend that the City execute an agreement with Grubbs Emergency
Services, Inc. utilizing Marion County Agreement for disaster recovery services; and
WHEREAS, the City Commission of the City of Tamarac, Florida deems it to be in
the best interest of the citizens and residents of the City of Tamarac to execute an
agreement with Grubbs Emergency Services, Inc. utilizing Marion County Agreement for
disaster recovery services.
E
Temp. Reso. #9795
Page 3 of 3
April 18, 2002
Rev. #1, June 5, 2002
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF TAMARAC, FLORIDA, THAT:
SECTION 1: The foregoing "WHEREAS" clauses are hereby ratified and
confirmed as being true and correct and are hereby made a specific part of this Resolution
upon adoption hereof.
SECTION 2: The appropriate City Officials are hereby authorized to
terminate the agreement between the City of Tamarac and Grubbs Construction Company
for disaster services.
SECTION 3: The appropriate City Officials are hereby authorized to execute
an agreement with Grubbs Emergency Services, a copy of said agreement attached hereto
as Exhibit 3, utilizing Marion County RFQ #01 Q-017 for Disaster Recovery Services, a copy
of said RFQ attached hereto as Exhibit 4.
SECTION 4: All Resolutions or parts of Resolutions in conflict herewith are
hereby repealed to the extent of such conflict.
SECTION 5: If any provision of this Resolution or the application thereof to
any person or circumstance is held invalid, such invalidity shall not affect other provisions
or applications of this Resolution that can be given effect without the invalid provision or
application, and to this end the provisions of this Resolution are declared to be severable.
SECTION 6:
passage and adoption.
Temp. Reso. #9795
Page 4 of 4
April 18, 2002
Rev. #1, June 5, 2002
This Resolution shall become effective immediately upon its
PASSED, ADOPTED AND APPROVED this 26th day of June, 2002.
ATTEST:
MARION SWENSON, CMC
CITY CLERK
I HEREBY CERTIFY that
I have approved this
RESQLUTION as to forma
ITCH EKRAFT
CITY ATTORNEY
I:-) T'a�'/' -,,,
J E 5 HREIBER
MAYOR
RECORD OF COMMISSION VOTE:
MAYOR SCHREIBER AYE
DIST 1: V/M. PORTNER AYE
DIST 2: COMM. MISHKIN AYE
DIST 3: COMM. SULTANOF AYE
DIST 4: COMM. ROBERTS AYE
U:\adm correspondence\agendas\9795RES-Grubbs Disaster Recovery Services Agreement.doc
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EXHIBIT 1
CITY OF TAMARAC, FLORIDA TEMP. RESO. No. �s
RESOLUTION NO. R-2000 — % ? 2
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF TAMARAC, FLORIDA, AUTHORIZING THE
APPROPRIATE CITY OFFICIALS TO EXECUTE AN
AGREEMENT BETWEEN THE CITY OF TAMARAC AND
GRUBBS CONSTRUCTION COMPANY FOR DISASTER
RECOVERY SERVICES; PROVIDING FOR CONFLICTS;
PROVIDING FOR SEVERABILITY; AND PROVIDING FOR
AN EFFECTIVE DATE.
WHEREAS, the City of Tamarac is vulnerable to variety of natural disasters
including hurricanes and tornadoes; and
WHEREAS, the impact of a major disaster would exceed the ability of City
emergency response resources; and
WHEREAS, in the event of a major disaster supplemental resources would be
required in order to rapidly restore the City to pre -disaster conditions; and
WHEREAS, a disaster recovery agreement with a private sector service provider
places a vast array of specialized equipment, personnel and material at the City's disposal
in the event of a disaster; and
WHEREAS, Grubbs Construction Company specializes in disaster recovery
services; and
WHEREAS, the Assistant Public Works Director, Fire Chief and the Purchasing and
Contracts Manager recommend that the City execute an agreement with Grubbs
Construction Company for disaster recovery services; and
U.
Temp. Reso. #9071
Page 2
June 26, 2000
WHEREAS, the City Commission of the City of Tamarac, Florida deems it to be in
the best interest of the citizens and residents of the City of Tamarac to execute an
agreement with Grubbs Construction Company for disaster recovery services.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF TAMARAC, FLORIDA, THAT:
SECTION 1: The foregoing "WHEREAS" clauses are hereby ratified and
confirmed as being true and correct and are hereby made a specific part of this Resolution
upon adoption hereof.
SECTION 2: The appropriate City Officials are hereby authorized to execute
an agreement with Grubbs Construction Company, a copy of said Agreement being hereto
attached as "Exhibit 1 ".
SECTION 3: All Resolutions or parts of Resolutions in conflict herewith are
hereby repealed to the extent of such conflict.
SECTION 4: If any provision of this Resolution or the application thereof to
any person or circumstance is held invalid, such invalidity shall not affect other provisions
or applications of this Resolution that can be given effect without the invalid provision or
application, and to this end the provisions of this Resolution are declared to be severable.
Temp. Reso. #9071
Page 3
June 26, 2000
SECTION 5: This Resolution shall become effective immediately upon its
passage and adoption.
PASSED, ADOPTED AND APPROVED this 14:� day of ,2000.
'i JOE SCHREIBER
MAYOR
ATTEST:
i
Marion Swenson, CMC
CITY CLERK
I HEREBY CERTIFY that I
approved this
RESOLUTION as to form.
RECORD OF COMMUNKM VOTR
DIST 4: VIM ROBBM' adow.-
0
MITCHELL S. KRAFT
CITY ATTORNEY
UAadm correspondence\agendas\9071 RES-Grubbs Disaster Agreement.doc
AGREEMENT FOR DISASTER RECOVERY SERVICES
THIS AGREEMENT made and entered into this/��day of , 2000, by
and between the CITY OF TAMARAC, located WARDk,ourfty, as a political
subdivision of the State of Florida, hereinafter referred to as "CITY" and GRUBBS
CONSTRUCTION COMPANY, hereinafter referred to as "CONTRACTOR"
WHEREAS, the CITY lies on the East coast of the State of Florida and, as such,
may experience massive destruction wrought by the impact of a hurricane landfall,
violent storms spawning tornadoes as well as other natural and/or manmade disasters
events; and
WHEREAS, it is foreseen that it may be necessary to provide for debris removal and
disaster recovery technical assistance to appointed and elected officials within the
CITY, resulting from these Events; and
WHEREAS, the CITY has determined after extensive efforts that this is an area of
specialized services and as such is considered to be a sole source; it is further
understood that CONTRACTOR will perform as prime contractor for all operations
outlined in this Agreement.
NOW, THEREFORE, CONTRACTOR, for and in consideration of the sum One Hundred
Dollars and no/100 ($100.00), and for other good and valuable considerations
acknowledged by the parties, said parties hereto agree as to the following:
1.1 SCOPE OF SERVICES — DEBRIS REMOVAL
It is the intent of this Agreement for the CONTRACTOR to remove as quickly as
possible all hazards to life and property resulting in the CITY. Clean up, demolition and
removal will be limited to (1) that which is determined to eliminate immediate threats to
life, public health, and safety; (2) that which has been determined to eliminate
immediate threats of significant damage to improved public or private property, and; (3)
that which is considered essential to ensure economic recovery of the affected
community to the benefit of the community -at -large. The Services shall consist of clean
up, demolition, removal, reduction and disposal of debris as directed by the designated
representative of the CITY.
Specifically the Scope of Services will include the items listed in Attachment 1 and
priced in Attachment 2 and Attachment 3 of this Agreement under the corresponding
heading.
1.2 SCOPE OF SERVICES — TECHNICAL DISASTER RECOVERY ASSISTANCE
It is the intent of this Agreement for the CONTRACTOR to provide disaster recovery
technical assistance to appointed and elected officials within the CITY. This service
shall include Program Management Assistance. Specifically the Scope of Services will
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include the items listed in Attachment 1 and priced in Attachment 2 of this Agreement
under the corresponding heading.
1.3 SERVICES AND FACIIr._ITIES
It is understood that, except as otherwise specifically stated in this Agreement and
Attachments to this Agreement, the CONTRACTOR shall provide and pay for all labor,
tools, equipment, transportation, supervision, and all other services and facilities of any
nature whatsoever necessary to execute, complete and deliver the services within the
time specified in the Notice -to -Proceed as agreed upon by both parties.
1.4 PERMITS AND REGULATIONS
Permits and licenses of a temporary nature necessary for the prosecution of the
Services shall be secured and paid for by the CONTRACTOR unless otherwise stated
in this Agreement.
1.5 SUPERVISION BY CONTRACTOR
The CONTRACTOR will supervise and direct all Services. The CONTRACTOR is solely
responsible for the means, methods, techniques, sequences, safety program and
procedures. The CONTRACTOR will employ and maintain on the work site a qualified
supervisor(s) who shall have full authority to act on behalf of the CONTRACTOR and all
communications given to the supervisor by the CITY'S Authorized Representative shall
be as binding as if given to the CONTRACTOR.
The name(s) of the supervisor(s) will be supplied to the CITY for each issuance of a
Notice -to- Proceed through an attachment to this Agreement in the form of a
Memorandum for the Record.
1.6 CHANGES IN SERVICES
The CITY and CONTRACTOR may at any time order changes within the scope of
services without invalidating this Agreement. All changes affecting the project's costs or
modifications of the terms, conditions, and the scopes of services of this Agreement
shall be authorized by means of an official written Contract Change Order that is
mutually agreed upon and signed by the CITY and the CONTRACTOR. All changes
must be recorded on a written Contract Change Order before CONTRACTOR may
proceed with the changes to the Services provided.
2.1 TERM OF AGREEMENT
The term of this Agreement shall be for five consecutive years beginning on the date of
acceptance by and signatures of the CITY and CONTRACTOR, whichever comes later.
Page 2 of 6
2.2 RENEWAL OF AGREEMENT
This Agreement may be renewable on a five-year basis after a concurrence of both
parties on any negotiated changes to the terms and specifications contained in this
Agreement. Attachment 2 and Attachment 3 of this Agreement may be reviewed on an
annual basis. Amended unit costs may be submitted by CONTRACTOR to CITY to
reflect the current disaster recovery market value of services listed in Attachment 1 and
priced in Attachment 2 and Attachment 3 of this Agreement. Such amendments shall
become part of this Agreement after a concurrence and signature of both parties.
2.3 TERMINATION
Either party upon 60 days written notice to the other party may terminate this
Agreement.
3.1 INSURANCE AND BONDS
CONTRACTOR shall name the CITY as additional insured on CONTRACTOR'S
insurance policies. CONTRACTOR shall maintain the following insurance limits:
Worker's Compensation - Statutory Limits of the State of Florida (or the applicable State
at the time of an event);
General Liability — One Million Dollars ($1,000,000.00) any single occurrence;
Additional Liability Umbrella -- Five Million Dollars ($5,000,000.00)
Automobile — One Million Dollars ($1,000,000.00)
CONTRACTOR shall provide CITY a Certificate of Insurance evidencing such
coverage.
At the CITY'S option the CONTRACTOR will furnish a performance and payment bond
for any and/or all Notices -to -Proceed. The cost of said bond premium will not be an
additional cost to the CITY.
3.2 CERTIFICATES OF INSURANCE
Required insurance shall be documented in certificates of insurance, which provide that
the CITY shall be notified at least thirty (30) days in advance of cancellation, non -
renewal, or adverse change. New certificates of insurance are to be provided to the
CITY at least fifteen (15) days prior to coverage renewals. Receipt of Certificates or
other documentation of insurance or policies or copies of policies by the CITY or by any
of its representatives, which indicate less coverage than is required, does not constitute
a waiver of CONTRACTOR'S obligation to fulfill the insurance requirements herein.
3.3 WARRANTY OF TITLE AND WAIVER OF LIEN
The CONTRACTOR shall not at any time suffer or permit any lien, attachment, or any
other encumbrance under the laws of the State of Florida, or otherwise by any person or
Page 3 of 6
persons whomsoever to remain on file with the CITY against any money due or to
become due for any work done or materials furnished under this Agreement of by any
reason or claim or demand against CONTRACTOR. Such lien, attachment, or
encumbrance, until it is removed, shall preclude any and all claims or demands for any
payment by virtue of this Agreement.
3.4 SUBCONTRACTING
The CONTRACTOR shall be fully responsible to CITY for the acts and omissions of its
subcontractors and of persons directly or indirectly employed by them, as the
CONTRACTOR is for the acts and omissions of persons employed by it.
The CONTRACTOR shall cause appropriate provisions to be inserted in all
subcontractors agreement relative to the services giving the CONTRACTOR the same
powers regards terminating any subcontract that the CITY may exercise over the
CONTRACTOR under any provisions of this Agreement.
Nothing contained in this Agreement shall create any contractual relationship between
any subcontractor and the CITY. The CONTRACTOR shall supply the names and
addresses of subcontractors and materials suppliers when requested to do so by the
CITY upon activation of the Agreement and updated by the CONTRACTOR to the CITY
on a biweekly basis during said activation.
The CONTRACTOR shall not use a subcontractor or material supplier against whom
the CITY has a reasonable objection to, and shall make all reasonable attempts to
subcontract with local firms currently doing business within the CITY and/or Broward
County, Florida. All subcontractors will operate in strict accord with Subcontracting
Plans and Policies, as well as local, State, and Federal laws governing this type of work.
4.1 CITY OBLIGATIONS
The CITY shall furnish all information and documents necessary for the commencement
of work, to include valid written Notices to Proceed. A representative will be designated
by the CITY to be the primary contact person for inspecting the work and answering any
on -site questions prior to and after activation of this Agreement via a Notice -to -Proceed.
Providing inspectors for the monitoring of debris operations shall be the responsibility of
the CITY, as required by Federal law and policy governing those specific operations.
This person shall be the Public Works Director or desi nee
5.1 PAYMENT
Payment to the CONTRACTOR by the CITY will not be contingent on funding from any
source. Payment shall follow the time parameters outlined in the section titled
"Contractor Invoicing" of this Agreement.
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6.1 ENTIRE AGREEMENT
This Agreement and Attachments referred to herein, contain the entire Agreement of the
parties, and there are no other binding promises or conditions in any other Agreement
whether oral or written.
7.1 JURISDICTIONIVENUE
The laws of the State of FLORIDA shall govern this Agreement. Venue of this
Agreement shall be in Broward County, FLORIDA.
8.1 NOTICES
Whenever either party desires or is required under this Agreement to give notice to any
other party, it must be give by written notice, sent by registered United States mail, with
return receipt requested, addressed to the party for whom it is intended at the following
addresses.
�v
City Manager _(Party who entered into Agreement)
City of Tamarac
7525 N.W. 88th Avenue
Tamarac FL 33321
With a copy to the City Attorney at the same address.
CONTRACTOR
John G. Grubbs (Name of Contractor)
President (Title of named above)
Grubbs Construction Company (Name of Company)
P.O. Box 10262 (Address)
Brooksville. FL 34603 _
9.1 INDEMNIFICATION
The CONTRACTOR hereby assumes the risk of loss and/or injury to property and/or
persons arising directly or indirectly from its gross negligence or willful misconduct in the
performance of any of its obligations under this Agreement and further agrees to
indemnify and hold harmless CITY, its officers, agents, and employees from and against
any and all claims, liabilities, demands, suits, costs or expenses, including, but not
limited to, expenses of litigation and attorney's fees arising from any such claims, loss
or injury, or claims, loss or injury arising as a result of this Agreement, to the extent of
CONTRACTOR's negligence or willful misconduct. Without limiting the foregoing, the
indemnity provided herein shall specifically include any claim against CITY arising out of
CONTRACTOR's performance of this agreement arising out -of any environmental law.
This indemnification shall continue beyond the term of this agreement for claims arising
as a result of this agreement. CONTRACTOR shall notify CITY of such claims,
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liabilities, demands and suits no later than sixty (60) days after CONTRACTOR's receipt
of claim.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement, the
day and year first above written.
ON BEHALF OF:
CITY OF TAMARAC
BROWARD COUNTY, FLORIDA
r
By:
Olayor
Date: I a c d
ATTEST: Agrove8 as to form and
Legal su iency.
jp
Clerk/Deputy clerk of the Board 4�,4 City Attorney
ON BEHA F OF:
GRUBB CONSTRUCTION COMPANY
B'
Title: President
STATE OF FLORIDA
COUNTY OF HERNANDO
The foregoing instrument was acknowledged before me this M aLAG
2000, by
�-1. C r"bbS , as e 1ct � of GRUBBS
CONSTRUCTION COMPANY, a Florida Corporation, on behalf of the Corporation.
He/she is�Dersonally known to be or has produce as
identification. .I�
ry Public
OFFICIAL NOTARY SEAL
O�PaV PGB!' KENDRA L SITTIG
comfASSON NUMBER
CC743097
oF F1��o Mr J �UNE 9 EXPI ES
Page 6 of 6
AGREEMENT FOR DISASTER RECOVERY SERVICES
Attachment 1
The following is a listing of services and/or tasks to be provided by CONTRACTOR to
CITY upon receipt by CONTRACTOR of a Notice -to -Proceed:
1.0 SCOPE OF SERVICES — DEBRIS REMOVAL
1.1 Emergency Road Clearance.
The CONTRACTOR shall accomplish the cutting, tossing and/or pushing of debris from
the primary transportation routes as identified by and directed by the CITY. This
operational aspect of the scope of services shall be for the first 100 (plus or minus) hours
after an event from the moment of arrival, or for as long as determined by the City. Once
this task is accomplished, the following tasks will begin as required.
1.2 Debris Removal from Public Property (Rights -of -way)
As identified by and directed by the CITY, the CONTRACTOR shall accomplish the
pick-up and hauling of all eligible debris to the Temporary Debris Staging and Reduction
Sites (TDSRS's) from public rights -of -way, and shall maintain debris work sites to
appropriate use standards, safety standards, and regulatory requirements.
1.3 Debris Removal from Public Property (Special
Considerations)
The Contractor will operate beyond public rights -of -way only as identified by and
directed by the CITY. Operations beyond the rights -of way on public property will be
only as necessary to abate imminent and significant threats to the public health and safety
of the community. These operations will be closely monitored and will be in strict
compliance with 44 CFR 206.224, Debris Removal, regarding eligibility.
1.4 Debris Removal from Private Property (Right -of Entry
Program)
Should an imminent threat to life, safety and health to the general public be present on
private property, the CONTRACTOR as identified by and directed by the CITY, will
accomplish the removal of debris from private property. Upon receipt of completed right
of entry form, and hold harmless agreement from private property owner's, and execution
of the non -duplication of benefits agreement from the CITY, the CONTRACTOR shall
remove all eligible debris, as identified by the CITY. The CONTRACTOR will place all
debris collected through this process in the right-of-way, where the above scope of
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services Debris Removal from Public Property (Rights -of -way) shall commence. The
CITY feels that it is potentially in the best interest of the health and safety of its citizens
to provide this service. The CONTRACTOR shall maintain debris work sites to
appropriate use standards, safety standards, and regulatory requirements.
1.5 Hazardous Stumps
As identified and directed by the CITY, the CONTRACTOR shall remove all hazardous
stumps that pose a threat to life, public health and safety, as identified by the CITY, and
haul each stump to the TDSRS's. Each stump shall be inspected by the CITY and
CONTRACTOR and documented as to the appropriate category of size.
1.6 Fill Dirt
As identified and directed by the CITY, the CONTRACTOR shall place compatible fill
dirt in ruts created by equipment, holes created by removal of hazardous stumps, and
other areas that pose an imminent and significant threat to public health and safety.
1.7 Temporary Debris Staging and Reduction (TDSRS)
The CONTRACTOR will prepare and maintain TDSRS's to accept and process all
eligible storm debris; maintain the TDSRS approach and interior road(s) for the entire
period of debris hauling; will provide stone for any roads that require stabilization for
ingress and egress; will build and maintain a roofed inspection tower sufficient for a
minimum of three (3) inspectors for the inspection of every load in and out which shall be
further defined in documentation section below; will process all debris in accordance
with all local, State and Federal rules, standards, and regulations. Processing may
include, but is not be limited to, reduction by tub grinding and/or incineration when
approved. Prior to reduction, all debris will be segregated between vegetative debris,
construction and demolition debris (C&D), recyclable debris, white goods and hazardous
wastes. All reduced debris as well as non -reducible debris will be disposed of at a
location(s) agreed to by both parties.
1.8 TDSRS Site Reclamation
Site reclamation shall be accomplished in accordance with all Federal, State and local
laws, standards and regulations; Site reclamation shall be accomplished in accordance
with the CONTRACTOR's Debris Removal Operations Plan and Environmental
Protection Plan.
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1.9 Disaster Event Generated Hazardous Waste Abatement
CONTRACTOR shall abate all hazardous waste identified by the CITY in accordance
with all applicable Federal, State and local laws, standards and regulations to include but
not limited to 29 CFR 1910.120, 40 CFR 311 and 49 CFR 100-199; Hazardous waste
abatement shall be accomplished in accordance with the CONTRACTOR's Debris
Removal Operations Plan and Environmental Protection Plan. Freon recovery will be
treated as a hazardous material and handled in accordance with the aforementioned Plan
and Regulations. Prices for this Service will be negotiated at time of Event dependent
upon types of materials, quantities and hazards present. Prices shall be attached to the
Agreement in the form of a Memorandum for the Record.
1.10 Sand Screening
The CONTRACTOR shall screen all sand as directed by the CITY, to remove all eligible
debris. This task includes the pick-up of debris -laden sand, hauling debris -laden sand to
the processing screen located on the beach, processing the debris laden -sand through the
screen and returning clean sand to the approximate original location on the beach as
directed by the CITY. Debris removed from sand will be picked -up, hauled and
processed utilizing the scope of services located above for Debris Removal from Public
Property (Rights -of -way).
1.11 Debris Disposal
The CONTRACTOR shall dispose of all eligible debris, reduced debris, ash residue and
other products of the debris management process in accordance with all -applicable
Federal, State and local laws, standards and regulations. Final disposal locations shall be
at the discretion of the CITY. Information regarding the location of final disposal shall
be attached to this Agreement in the form of a Memorandum for the Record. The
CONTRACTOR and CITY inspector assigned to the disposal process shall maintain
disposal records and documentation. Documentation shall be quantified in cubic yards.
1.12 Documentation and Inspections
All storm debris shall be subject to inspection by the CITY or any public Authority.
Inspections shall be to insure compliance with the contract and applicable local, state and
federal laws. The CONTRACTOR will, at all times, provide the CITY access to all work
sites and disposal areas. In addition, authorized representatives and agents of any
participating federal or state agency shall be permitted to inspect all work and materials.
The CONTRACTOR and the CITY will have in place at the TDSRS's, personnel to
verify and maintain records regarding the contents and cubic yards of the vehicles
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entering and leaving the TDSRS's. The CONTRACTOR and the CITY will monitor the
material to determine that it in fact consists of eligible debris. The CONTRACTOR and
the CITY will have in place at the pick-up site, personnel to verify the contents, location,
date and time of the vehicles departing for the TDSRS. Prior to use, the CONTRACTOR
and the CITY shall establish and record each haul truck's certified cubic yard capacity.
The CONTRACTOR will include and provide disposal tickets, field inspection reports,
and other data sufficient to provide substantiation for Federal (FEMA, etc.) and State
reimbursement, if applicable. The CONTRACTOR will assist the CITY in preparation of
Federal (FEMA) and State reports for any potential reimbursement through the training
of CITY employees and the review of documentation prior to submittal_ The
CONTRACTOR will work closely with the Florida Division of Emergency Management,
FEMA and other applicable State and Federal Agencies to ensure that eligible debris
collection and data documenting appropriately address concerns of the likely
reimbursement agencies.
1.13 Priority of Work Areas
The CITY will establish and approve all areas that the CONTRACTOR will be allowed
to work. Daily and/or weekly scheduled meetings will be held to determine approved
work areas. The CONTRACTOR shall remove all eligible debris and leave the site from
which the debris was removed in a clean and neat condition. There will be certain debris
that is not picked up by equipment, machinery and general laborers used by the
CONTRACTOR. Determination of when a site is in a clean and neat condition will be at
the reasonable judgment of the CITY.
1.14 Working Hours
All activity associated with gathering and loading of eligible debris shall be performed
during visible daylight hours only. Hauling of eligible debris to the TDSRS's will be
allowed during visible daylight hours only between dawn and dusk. The CONTRACTOR
may work during these hours seven (7) days per week including holidays. It is understood
between the parties that at the TDSRS's, debris reduction may take place twenty-four
(24) hours, seven (7) days per week if the CONTRACTOR deems it necessary and safe.
The CONTRACTOR shall be responsible for obtaining sites to stage equipment, such as
trucks, while not in use.
1.15 White Goods
The CONTRACTOR may expect to encounter white goods available for disposal. White
goods will constitute household appliances as defined in the Florida Administrative Code.
The CONTRACTOR shall dispose of all white goods encountered in accordance with
applicable Federal, State and local laws.
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Any white goods that may contain Freon, such as refrigerators, freezers, or air
conditioners, shall have the Freon removed by the CONTRACTOR in accordance to
applicable regulatory requirements.
2.0 SCOPE OF SERVICES -
TECHNICAL DISASTER RECOVERY
ASSISTANCE
ITEM I: PROGRAM MANAGEMENT ASSISTANCE
SEE NOTE (1)
1. PUBLIC ASSISTANCE PROGRAM
a) Damage Survey Report (DSR) or Project Worksheet P
i) Official DSR/PW requests — Assist CITY personnel in the following:
a) Identification of expenditures eligible for reimbursement
b) Submission of official "request for DSR inspection"
Local government representation on DSR/PW team — Train and assist CITY
personnel to accomplish the following:
a) Identification of eligible items for reimbursement
b) Review of DSR/PW for accurate scope of work
c) Review of DSR/PW for accurate unit costs
iii) Recovery process documentation — Assist CITY personnel in the following:
a) Creation of recovery process documentation plan
b) Maintenance of documentation of recovery process
iv) Force account labor vs. contract labor
a) Recommendations to government officials on need to contract or utilize
force account labor
v) Recovery process oversight
a) Recommendation to government officials on need to contract for
project management for projects requiring intense oversight
b) DSR/PW tracking through State and Federal process
c) Written and oral status reports to government officials
b) Documentation Support
i) Review of records system for applicability to Federal and State requirements
ii) Orientation and training of Department/Division Heads on requirements for
quality and quantity of required documentation
iii) Assist in selection of "Clerk of Records" and provide detailed training for
documentation
iv) Review documentation for accuracy and quantity
v) Assist in preparation of claim documentation
c) Consultation and negotiation services
i) Recommendations to goverment officials on plans of action
ii) Provide guidance to government officials on issues involving Federal and State
reimbursement
iii) Assist CITY officials in negotiations with Federal and State officials
d) Other representations as rnay be requested / re wired
NOTE (1): This is the concept of complete recovery management support where Grubbs Construction
Company's Emergency Services Division would assist an applicant on all aspects of the recovery process.
Grubbs Construction Company's Emergency Services Division personnel cannot assume the Sovereign
Duties of the CITY officials, therefore these services shall be in the form of guidance and consultation.
Page 5 of 5
AGREEMENT FOR DISASTER RECOVERY SERVICES
Attachment 2
The following is a listing of costs for technical services and/or tasks to be provided by
CONTRACTOR to CITY upon issuance to the CONTRACTOR of a Notice -to -Proceed.
Costs denoted by a dollar amount represent a unit cost for materials or an hourly rate for
personnel and equipment services. Costs denoted by a unit price denote the cost per
cubic yard to provide the appropriate services of debris removal.
1.0 CONTRACTOR INVOICING
The CONTRACTOR may invoice the CITY not more than once every fifteen (15) days.
The payment request shall be filled out and signed by the CONTRACTOR covering the
work performed during the invoice period and supported by such data as the CITY may
reasonably require. The CITY shall, within twenty (20) working days of receiving such
payment request, finalize review of documentation and make payment to
CONTRACTOR. CONTRACTOR will be subject to audit by Federal, State, and local
agencies pursuant to audit requirements outlined in the Code of Federal Regulation, Title
44. Payment to the CONTRACTOR for services outlined in this Agreement shall not be
contingent on funding from any source.
2.0 COSTS FOR SCOPE OF SERVICES — DEBRIS
REMOVAL
Measurement and Payment for Gathering, Pick-up, Hauling and Processing of
Debris from Public Property (Rights -of -way)
The CONTRACTOR will not be compensated for disposing of any material not defined
as eligible debris. The CONTRACTOR and CITY will inspect each load to verify that the
contents are in accordance with the accepted definition of eligible debris. If any load is
determined to contain material that does not conform to the definition of eligible debris,
the load will be ordered to be deposited at another landfill or receiving facility. No
payment will be allowed for that load, and the CONTRACTOR will not invoice the
CITY for such loads. For each suitable load picked up, hauled, and processed, a record of
the cubic yards will be recorded by the CONTRACTOR and CITY numbered tickets
supplied by the CONTRACTOR. Copies of each load record will be available to the
CONTRACTOR and the CITY'S designee on site. Each invoice shall contain verification
of each cubic yardage load ticket and also contain a summary sheet indicating, by day,
the individual verified load receipt and invoice amounts. The CITY may temporarily
remove any disputed amount line items in the bill from the invoice for review. Disposal
tickets disputed will be returned to the CONTRACTOR within five (5) working days of
invoice date for additional clarification prior to payment of those tickets.
The CONTRACTOR shall receive Twenty Dollars ($20.00) cost per cubic yard for debris
removal from public property (Rights of Way).
Page 1 of 4
This cost is Fifteen Dollars ($15.00) per cubic yard that is picked up and hauled to a
temporary debris storage and reduction site (TDSRS) by the CONTRACTOR.
This cost also includes a Five Dollars ($5.00) per cubic yard charge for processing
(grinding or burning) of debris that is deposited at the temporary debris storage and
reduction site (TDSRS) by the CONTRACTOR.
The two aforementioned costs are invoiced together to equate to the Twenty Dollars
($20.00) per cubic yard for simplicity and adequate tracking of debris hauled by the
CONTRACTOR to the TDSRS.
All debris hauled to the TDSRS by any other parties (such as residents) and processed
(grinding) by the CONTRACTOR shall be invoiced at Five Dollars ($5.00) per cubic
yard.
For each suitable load disposed of by the CONTRACTOR, the CONTRACTOR shall
receive Five Dollars and 00/100 ($5.00) per cubic yard for hauling to the final disposal
site. Disposal costs (Tipping Fees) shall be invoiced to the CITY by the CONTRACTOR
based on the actual City -selected site's (within Broward County limits) current tipping
fee, at the time of disposal. This reference of cost does not preclude the
CONTRACTOR from utilizing alternative disposal sites as agreed by both parties (See
Attachment 1, Page 3, Debris Disposal, of this Agreement).
2.1 White Goods
The CONTRACTOR will receive Twenty Dollars and 00/100 ($20.00) per cubic yard for
pick-up and haul of white goods from public property (Rights —of- way).
For each suitable load of white goods disposed of by the CONTRACTOR in county, the
CONTRACTOR will receive Five Dollars and 00/100 ($5.00). If the CONTRACTOR is
required to dispose of white goods outside of the county, the cost will be negotiated at the
time of the event to provide the CITY with the best price for operations.
2.2 Demolition Material
The cost for disposal of material generated from demolition operations will be negotiated
at the time of event based on distance of haul and tipping fees to provide the CITY with
reasonable cost. The cost will be negotiated by the ton.
2.3 Site Remediation
TDSRS site reclamation will be negotiated at the time of the event.
Page 2 of 4
Measurement and Payment for Emergency Road Clearance, Demolition of
Structures, Debris Removal from Private Property, and Special Considerations on
Public Property
Measurement of these services utilizing other than an hourly rate is difficult at best and
would potentially lend itself to unnecessary disputes. Therefore, the CITY and the
CONTRACTOR agree that the CONTRACTOR shall invoice the CITY utilizing the
hourly rates listed in Attachment 3 to this Agreement. A not -to -exceed amount shall be
placed upon any specific work performed at an hourly rate.
The CITY and the CONTRACTOR shall have inspectors in the field with each work
crew to monitor, record, and sign timesheets for the actual times worked for each piece of
equipment and crew member present at a particular work site. These signed records shall
be the basis for the CONTRACTOR's invoice to the CITY.
2.4 Hazardous Stumps
The removal and hauling of hazardous stumps is a unique process requiring specialized
equipment. As such, this process requires unique documentation and costing. The CITY
and CONTRACTOR will measure each stump three (3) feet above normal ground level,
to determine the diameter of the trunk. Once the diameter is established, the stump will
be physically removed by the best means available. The stump will be photo documented
by the CITY and recorded on a specific stump log provided by the CONTRACTOR.
The CONTRACTOR shall invoice the CITY for hazardous stump and root removal and
hauling to the TDSRS utilizing the following categories:
Up to but less 6 inch diameter- $ 250.00 per stump
6 inch diameter and up, but less than 12 inches- $ 500.00 per stump
12 inch diameter and up, but less than 24 inches- $1,000.00 per stump
24 inch diameter and up, but less than 48 inches- $1,500.00 per stump
Equal to or greater than 48 inch diameter- $2,000.00 per stump
2.5 Fill Dirt
The CONTRACTOR shall invoice the CITY market price for acquiring back -fill material
to level holes that pose immediate threats to the life, health and safety of the community.
The fill will be quantified by the cubic yard.
Placement of the back -fill material will be invoiced utilizing the hourly rates listed in
Attachment 3 of this Agreement.
Page 3 of 4
2.6 Sand Screening
The CONTRACTOR shall invoice the CITY Ten Dollars and 00/100 ($10.00) per cubic
yard of sand screened, to remove eligible debris deposited by and Event. This cost
includes pick-up of debris laden sand, hauling to processing screen located on the beach,
processing the sand through the screen and returning clean sand to the beach as directed
by the CITY. Debris removed from sand will be picked -up, hauled and processed
utilizing the costs located above for Debris Removal from Public Property (Rights -of -
way).
3.0 COSTS FOR SCOPE OF SERVICES --
TECHNICAL DISASTER RECOVERY ASSISTANCE
ITEM I: PROGRAM MANAGEMENT ASSISTANCE
All costs associated with this service are included in the costs listed above. There will be
no additional cost for this service.
Page 4 of 4
AGREEMENT FOR DISASTER RECOVERY SERVICES
Attachment 3
Houriv rates to be anntied to Services as referenced in Attachment 2 of this Aareement
Equipment ! Personnel
Unit
Unit Price
Traffic Control Personnel
Hour
$31.00
Laborer
Hour
$31.00
Surygy Person w/ Truck
Hour
$31.00
Inspector w/ Vehicle
Hour
$31.00
Qe2rator w/ Chainsaw
Hour
$35.00
Safety Man
Hour
$40.00
Foreman with truck
Hour
$55.00
Superintendant with Truck
Hour
$65.00
Climber w/Gear
Hour
$95.00
5-14 CY Dump Truck
Hour
$60.00
Tractor w/ Boxblade
Hour
$50.00
Bobcat Loader
Hour
$60.00
Transp2rts
Hour
$90.00
Rubber -Tired Backhoe
Hour
$90.00
15-24 CY Durne Trucks
Hour
$85.00
Trackhoe 690 J.D.
Hour
$120.00
Motor Grader
Hour
$110.00
Water Truck 4000 Ga.
Hour
$100.00
D-t Dozer
Hour
$100.00
D-5 Dozer
Hour
$110.00
D-6 Dozer
Hour
$120.00
D-7 Dozer
Hour
$160.00
D-8 Dozer
Hour
$220.00
Feller Bunchers 611 H ro-Ax
Hour
$120.00
Skidders 648E
Hour
$130.00
Front End Loader 544
Hour
$110.00
Front End Loader 644
Hour
$120.00
Prentice Knuckleboom Loader
Hour
$140.00
50 foot Bucket truck
Hour
$140.00
30 ton + crane
Hour
$170.00
Diamond Z or Equiv. Tub Grinder
Hour
$550.00
06/13/02 15:25 FAX 9547242454 CITY OF TANAItAC CIT' EXHIBIT 2
As? AN 13 PiZ 2: 3
RECEIVED
C-1IIY OF TAWRAC
CITY %,1AN.1AGER
P.O. BOX 40262
BROOICSV" FL 34603
City Tamarac
Mr. Jeffrey L. Miller
City Manager
7525 NW 896 Avenue
Tamarac, FL 33321-2401
CONSTRYCTION COMPANY
JOHN G. GRUpDS
President
June 7, 2002
RE: TERMINATION OF DISASTER RECOVERY SERVICES AGREEMENT
Dear Mr. Miller:
PHONE (352) 796-1942
FAX (362) 7965356
Piusuant to section 2.3 (p.3 of 6) of the current Agreement for Disaster Recovery Services
between Grubbs Construction Company and the City of Tamarac, this letter serves as written
notice to terminate said Agreement
Recent Federal Emergency Management Administration (FEMA) practices demonstrate
that disaster recovery contracts based on a sole source award may be deemed not eligible
for reimbursement. Consequently, it would in the best interest of both parties to
terminate the current agreement and execute a new agreement based on FEMA
acceptable reimbursement guidelines.
Further, it is understood that the termination is of mutwal consent between Grubbs & the City.
Due to the best interest of both parties, this Agreement is hereby terminated as of June 26,
2002, thus waving the 60-day termination period outlined in Section 2.3.
Please call me @ 727432-0546 if you have any questions. Thank Yau,
Respectfully yours,
Tanner
Vice President
GRUBBS EMERGENCY SERVICES, INC.
�enerur% `'A/ili�Cll'I1v • ✓LOQP ..vullPfRtr � 'Gf�!/�%itS �
✓0' f courses
AGREEMENT
THIS AGREEMENT is entered into on IvAle.- -Q- (0 2002 between the City of
Tamarac, a municipal corporation with principal offices located at 7525 NW 88th
Avenue, Tamarac, Florida 33321 ("the City") and Grubbs Emergency Services, Inc., a
Florida corporation with principal offices located at 1115 S. Main Street, Brooksville, FL
34603 (Contractor) for the purpose of providing disaster recovery services to the City of
Tamarac. The parties hereby agree to the following terms and conditions.
Contractor shall comply with the terms and conditions within the Marion County
Contract #RFQ-01 Q-017 attached hereto as Exhibit 1. All terms and conditions of
contract documents set forth in Exhibit 1 are incorporated herein as if set forth in full,
except as modified by the proposal specific to the City of Tamarac as set forth in
Attachment A incorporated as if set forth in full.
Upon execution of this Agreement, all references made to the Marion County
Contract #RFQ-01 Q-017 in Exhibit 1 shall be interpreted as pertaining to Tamarac, and
all terms and conditions of Exhibit 1 shall be deemed as having been implemented for
use within the City of Tamarac. It is understood that wherever the words "Marion
County" or "County" appear, they shall be read as "City of Tamarac".
This agreement and Exhibit 1 and Attachment A constitute the entire agreement
between the City and the Contractor, Grubbs Emergency Services, Inc.
Whenever either party desires or is required under this Agreement to give notice
to any other party, it must be given by written notice, sent by registered United States
mail, with return receipt requested, addressed to the party for whom it is intended at the
following addresses.
CITY
City Manager
City of Tamarac
7525 NW 88th Avenue
Tamarac, FL 33321
With a copy to the City Attorney at the same address.
CONTRACTOR
Anthony Tanner (V.P.)
Grubbs Emergency Services, Inc.
1115 S Main Street
Brooksville, FL 34603
IN WITNESS WHEREOF, the parties have made and executed this Agreement
on the respective dates under each signature. CITY OF TAMARAC, through its Mayor
and Grubbs Emergency Services, Inc. signing by and through John G. Grubbs, its
President, duly authorized to execute same.
CITY OF TAMARAC
1 Schreiber, Mayor
Date
ATTEST: Jeffrey ille , City Manager
Marion gwenson,,'CMC Date:
City Clerk
Y rl
prov d s to form and su X,�
cy:
Dat!
�L
Mitcell S. Kraft, Ci y Attorney
ATTEST:
L
arm,
T.ype/Print Name of Corporate Secy.
r ,�CORPORATE SEAL)
Grubbs Emergencuy Services, Inc.
ture ot President)
John G. Grubbs
Type/Print Name of President
y-o15--C)
Date
CORPORATE ACKNOWLEDGEMENT
STATE OF FLORIDA
SS
COUNTY OF rnancb
I HEREBY CERTIFY that on this day, before me, an Officer duly authorized in
the State aforesaid and in the County aforesaid to take acknowledgments,
personally appeared John G. Grubbs of Grubbs Emergency Services, Inc., a
Florida Corporation, to me known to be the person(s) described in and who
executed the foregoing instrument and acknowledged before me that he/she
executed the same.
Z6A-1'
WITNESS my hand and official seal this day of APR lL , 2002.
Ile rid-ro L . 5 t-5-s I c.-
Print, Type or Stamp
Name of Notary Public
asr:P KENDRA L SrMG
Yr Personally known to me or
VMY COMMISSION # DD 101432 ❑ Produced Identification
�., k EXPIRES: June 9, 2006
"�f P f Fla noncl�d 7hN Notary PuWk Vndemftem
Type of I.D. Produced
❑ DID take an oath, or
Z DID NOT take an oath.
CERTIFIED RESOLUTION
I, _ ,;rnjjro_L_- jl_rjjI-&(Name), the duly elected Secretary of
G %Job, &ucr&enc. et%/- *�Cgrporate Title), a corporation organized and existing under the laws
of the State of F'c.oa soo_ , do hereby certify that the following Resolution
was unanimously adopted and passed by a quorum of the Board of Directors of the said
corporation at a meeting held in accordance with law and the by-laws of the said corporation.
"IT IS HEREBY RESOLVED THAT %3by% 1 G Ltbb5 (Name)", the
duly elected PrQ,LC6rn-b (Title of Officer) of
5 ry tes (Corporate Title) be and is hereby authorized to execute
and submit a Bid and/or 13id Bond, if such bond is required, to the City of Tamarac and such
other instruments in writing as may be necessary on behalf of the said corporation; and
that the Bid, Bid Bond, and other such instruments signed by him/her shall be binding upon the
said corporation as its own acts and deeds. The secretary shall certify the names and signatures
of those authorized to act by the foregoing resolution.
The City of Tamarac shall be fully protected in relying upon such certification of the secretary and
shall be indemnified and saved harmless from any and all claims, demands, expenses, loss or
damage resulting from or growing out of honoring, the signature of any person so certified or for
refusing to honor any signature not so certified.
further certify that the above resolution is in force and effect and has not been revised, revoked
or rescinded.
I further certify that the following are the name, titles and official signatures of those persons
authorized to act by the foregoing resolution.
NAME
women. Cam. GrL1%bb_5
KQxv:L,ro- L . G t-s -i Lg,
TITLE
"Pre-5
sec. -Tc,y -"
Given under my hand and the Seal of the said corporation this 2tday of ,AMIL , 2002.
4�a
-} By:
-- _ -- Se eta
%se-GfG"ro p
orporate Title
NOTE:
The above is a suggested form of the type of Corporate Resolution desired. Such
form need not be followed explicitly, but the Certified Resolution submitted must
clearly show to the satisfaction of the City of Tamarac that the person signing the
Bid and Bid Bond for the corporation has been properly empowered by the
corporation to do so in its behalf.
Attachment K Page 1 of 1 Certified Resolution
Attachment A
Modifications to RFQ #01Q-017 specific to the City of Tamarac
Agreement for Disaster Recovery Services
Attachment 1
DEBRIS DISPOSAL
The CONTRACTOR shall dispose of all eligible debris, reduced debris, ash
residue and other products of the debris management process in accordance
with all -applicable Federal, State and local laws, standards and regulations.
Final disposal locations shall be at the discretion of the CnnlTRAC-- CITY
with prior aGGeptanGe-Of the County. Information regarding the location of final
disposal shall be attached to this Agreement in the form of a Memorandum for
the Record. The CONTRACTOR and CITY inspector assigned to the disposal
process shall maintain disposal records and documentation. Documentation
shall be quantified in cubic yards or tons rdononrlinrr on terms- of the ever• ted
Agreement_
Agreement for Disaster Recovery Services
Attachment 2
CONTRACTOR INVOICING
The CONTRACTOR may invoice the CITY not more than once every Seven
fifteen (15) days. The payment request shall be filled out and signed by the
CONTRACTOR covering the work performed during the invoice period and
supported by such data as the CITY may reasonably require. The CITY shall,
within fourteen (14) twenty 20) working days of receiving such payment request,
finalize review of documentation and make payment to CONTRACTOR.
CONTRACTOR will be subject to audit by Federal, State, and local agencies
pursuant to audit requirements outlined in the Code of Federal Regulation, Title
44. Payment to the CONTRACTOR for services outlined in this Agreement shall
not be contingent on funding from any source.
DEBRIS DISPOSAL
For each suitable load disposed of by the CONTRACTOR in Broward County,
the CONTRACTOR shall receive Five Dollars and 00/100 ($5.00) per cubic yard
for hauling to the final disposal site.
If CONTRACTOR is required to dispose of material outside of Broward County,
the cost will be negotiated at the time of the event to provide the Gounty City with
the best price for operations.
Strikethrough are deletions and underlined are additions.
Disposal costs (Tipping Fees) shall be invoiced to the County CITY by the
CONTRACTOR based on the M.win-p C--n--Unty LandfiWe actual City -selected site
within Broward County limits) current tipping fee, Fegardlacr, of fiRal disposal
loGafion, at the time of disposal. This reference of cost does not preclude the
CONTRACTOR from utilizing alternative disposal sites as agreed by both parties
(See Attachment 1, Page 3, Debris Disposal, of this Agreement).
SWkettwouo are deletions and underlined are additions.
3526203390 PURCHASING F-464 T-949 P-001 5EP 06 '01 12:43
Marion County
,Board of County Commissio ers EXHIBITxI"
Purchasing Department
S21 S.C. 7-e Ck,,14 OvILI. 34471
(3S2)620-3378 - Sw+-ca� 667-3371- fAr, (352) 620-3310
June 12, 2001
Grubbs Emergency Services, Inc.
P.O. Box 10262
Brooksville, F134603
Re: Award of RFQ # 01Q-017
Emergency Debris Management
Dear Mr. Grubbs;
On behalf of the Marion County Board of County Commissioners, it is our pleasure to notify you
that your fum was awarded the subject bid. Please complete all required entries and execute with
authorized signatures, four (4) original copies of the attached Contract Documents, and return to
the Purchasing Department. If you have any questions feel ftee to call.
Sincerely;
Diane Ticker
Marion County Board of County Commissioners
Purchasing Director
ITEM #
April 17, 2001
AGENDA ITEM
MARION COUNTY BOARD OF COUNTY COMMISSIONERS
SUBJECT: PROPOSAL RESULTS
RFQ# 01 Q-017 - Emergency Debris Management
INITIATOR: Diane Tucker UTILIZING DEPARTMENT: Administration
Purchasing Agent
DESCRIPTION/BACKGROUND:
Emergency Debris Management firms were asked to submit their qualifications in order to provide a pre -
event contract for clean-up, demolition, and removal of debris in the event of a disaster, and to provide
disaster recovery technical assistance to the County. The Selection Committee was composed of the
following members:
Jim Lowry - County Administrator
Donna Dees - Property Appraisers
George Long - County Engineering
Tom Worley - Marion County Sheriffs Office
The Selection Committee short-listed the eight submitted proposals in order to bring in the following firms
for presentations.
The following represent the firms as ranked by the Selection Committee:
Name of Firm
Ranking
Grubbs Emergency Svcs
1
Crowder Gulf
2
DRC, Inc.
3
Phillips & Jordan
4
BUDGETIMPACT:
There is no initial cost to the County for the Pre -Event Contract.
RECOMMENDED ACTION:
Motion to execute a Pre -Event contract with Grubbs Emergency Services, in order to provide Emergency
Debris Management Services.
AGREEMENT FOR DISASTER RECOVERI' SERVICES
THIS AGREEMENT made and entered into this 17th day of Aril , 2001, by and
between the Manion County, as a political subdivision of the State of Florida, hereinafter referred
to as "COUNTY" and GRUBBS EMERGENCY SERVICES, INC., hereinafter referred to as
"CONTRACTOR"
WHEREAS, the COUNTY lies in the State of Florida and, as such, may experience massive
destruction wrought by the impact of a hurricane landfall, violent storms spawning tornadoes as
well as other natural and/or manmade disasters (Events); and
WHEREAS, it is foreseen that it may be necessary to provide for debris removal and disaster
recovery technical assistance to appointed and elected officials within the COUNTY, resulting
from these Events; and
WHEREAS, the CONTRACTOR will perform as prime contractor for all operations outlined in
this Agreement.
SCOPE OF SERVICES ONE - DEBRIS REMOVAL
It is the intent of this Agreement for the CONTRACTOR to remove as quickly as possible all
hazards to life and property resulting in the COUNTY. Clean up, demolition and removal will be
limited to (1) that which is determined to eliminate immediate threats to life, public health, and
safety; (2) that which has been determined to eliminate immediate threats of significant damage
to improved public or private property, and; (3) that which is considered essential to ensure
economic recovery of the affected community to the benefit of the community -at -large. The
Services shall consist of clean up, demolition, removal, reduction and disposal of debris as
directed by the designated representative of the COUNTY.
Specifically the Scope of Services will include the items listed in Attachment 1 and priced in
Attachment 2 and Attachment 3 of this Agreement under the corresponding heading.
SCOPE OF SERVICES TWO - TECHNICAL DISASTER RECOVERY ASSISTANCE
It is the intent of this Agreement for the CONTRACTOR to provide disaster recovery technical
assistance to appointed and elected officials within the COUNTY. This service shall include
Program Management Assistance. Specifically the Scope of Services will include the items
listed in Attachment 1 and priced in Attachment 2 of this Agreement under the corresponding
heading.
MARIDN COUNTY
PUPCHASIK DEPARTMENT
SERVICES AND FACILITIES
It is understood that, except as otherwise specifically stated in this Agreement and Attachments
to this Agreement, the CONTRACTOR shall provide and pay for all labor, tools, equipment,
transportation, supervision, and all other services and facilities of any nature whatsoever
necessary to execute, complete and deliver the services within the time specified in the Notice -to -
Proceed as agreed upon by both parties.
PERMITS AND REGUALTIONS
Permits and licenses of a temporary nature necessary for the prosecution of the Services shall be
secured and paid for by the CONTRACTOR unless otherwise stated in this Agreement.
SUPERVISION BY CONTRACTOR
The CONTRACTOR will supervise and direct all Services. The CONTRACTOR is solely
responsible for the means, methods, techniques, sequences, safety program and procedures. The
CONTRACTOR will employ and maintain on the work site a qualified supervisor(s) who shall
have full authority to act on behalf of the CONTRACTOR and all communications given to the
supervisor by the COUNTY's Authorized Representative shall be as binding as if given to the
CONTRACTOR.
The name(s) of the supervisor(s) will be supplied to the COUNTY for each issuance of a Notice-
to- Proceed through an attachment to this Agreement in the form of a Memorandum for the
Record.
CHANGES IN SERVICES
The COUNTY and CONTRACTOR may at any time order changes within the scope of services
without invalidating this Agreement. All changes affecting the project's costs or modifications of
the terms, conditions, and the scopes of services of this Agreement shall be authorized by means
of an official written Contract Change Order that is mutually agreed upon and signed by the
COUNTY and the CONTRACTOR. All changes must be recorded on a written Contract Change
Order before CONTRACTOR may proceed with the changes to the Services provided.
TERM OF AGREEMENT
The term of this Agreement shall be for five consecutive years beginning on the date of
acceptance by and signatures of the COUNTY and CONTRACTOR, whichever comes later.
RENEWAL OF AGREEMENT
This Agreement may be renewable on a five-year basis after a concurrence of both parties on any
negotiated changes to the terms and specifications contained in this Agreement. Attachment 2
and Attachment 3 of this Agreement may be reviewed on an annual basis. Amended unit costs
may be submitted by CONTRACTOR to COUNTY to reflect the current disaster recovery
market value of services listed in Attachment 1 and priced in Attachment 2 and Attachment 3 of
this Agreement. Such amendments shall become part of this Agreement after a concurrence and
signature of both parties.
TERMINATION
Either party upon 365 days written notice to the other party may terminate this Agreement.
INSURANCE AND 130NDS
CONTRACTOR shall name the COUNTY as additional insured on CONTRACTOR's insurance
Policies, CONTRACTOR shall maintain the following insurance limits:
Worker's Compensation - Statutory Limits of the State of Florida (or the applicable State at the
time of an event);
General Liability - One Million Dollars ($1,000,000.00) any single occurrence;
Additional Liability Umbrella - Five Million Dollars ($5,000,000.00)
Automobile - One Million Dollars ($1,000,000.00)
CONTRACTOR shall provide COUNTY a Certificate of Insurance evidencing such coverage.
At the COUNTTY's option the CONTRACTOR will furnish a performance and payment bond for
any and/or all Notices -to -Proceed. The cost of said bond premium will not be an additional cost
to the COUNTY.
CERTIFICATES OF INSURANCE
Required insurance shall be documented in certificates of insurance which provide that the
COUNTY shall be notified at least thirty (30) days in advance of cancellation, non -renewal, or
adverse change. New certificates of insurance are to be provided to the COUNTY at least fifteen
0 5) days prior to coverage renewals. Receipt of Certificates or other documentation of insurance
or policies or copies of policies by the COUNTY or by any of its representatives, which indicate
less coverage than is required, does not constitute a waiver of CONTRACTOR's obligation to
fulfill the insurance requirements herein.
WARR4NTY OF TITLE AND WAIVER OF LIEN
The CONTRACTOR shall not at any time suffer of permit any lien, attachment, or any other
encumbrance under the laws of the State of Florida, or otherwise by any person or persons
whomsoever to remain on file with the COUNTY against any money due or to become due for
any work done or materials furnished under this Agreement of by any reason or claim or demand
against CONTRACTOR. Such lien, attachment, or encumbrance, until it is removed, shall
preclude any and all claims or demands for any payment by virtue of this Agreement.
SUBCONTRACTING
The CONTRACTOR shall be fully responsible to COUNTY for the acts and omissions for its
subcontractors and of persons directly or indirectly employed by them, as the CONTRACTOR is
for the acts and omissions of persons employed by it.
The CONTRACTOR shall cause appropriate provisions to be inserted in all subcontractors
relative to the services give the CONTRACTOR the same powers regards terminating any
subcontract that the COUNTY may exercise over the CONTRACTOR under any provisions of
this Agreement.
Nothing contained in this Agreement shall create any contractual relationship between any
subcontractor and the COUNTY. The CONTRACTOR shall supply the names and addresses of
subcontractors and materials suppliers when requested to do so by the COUNTY upon activation
of the Agreement and updated by the CONTRACTOR to the COUNTY on a biweekly basis
during said activation.
The CONTRACTOR shall not use a subcontractor or material supplier against whom the
COUNTY has a reasonable objection to, and shall make all reasonable attempts to subcontract
with local firms currently doing business within the COUNTY. All subcontractors will operate
in strict accord with Subcontracting Plans and Policies, as well as local, State, and Federal laws
governing this type of work.
COUNTY OBLIGATIONS
The COUNTY shall furnish all information and documents necessary for the commencement of
work, to include valid written Notices to Proceed. A representative will be designated by the
COUNTY to be the primary contact person for inspecting the work and answering any on -site
questions prior to and after activation of this Agreement via a Notice -to -Proceed. Providing
inspectors for the monitoring of debris operations shall be the responsibility of the COUNTY, as
required by Federal law and policy governing those specific operations.
This person shall be Allen Ellison — Solid Waste Department
PAYMENT
Payment to the CONTRACTOR by the COUNTY will not be contingent on funding from any
source. Payment shall follow the time parameters outlined in the section titled "Contractor
Invoicing" of this Agreement.
ENTIRE AGREEMENT
This Agreement and Attachments referred to herein, contain the entire Agreement of the parties,
and there are no other binding promises or conditions in any other Agreement whether oral or
written.
JURISDICTION/VENUE
The laws of the State of FLORIDA shall govern this Agreement. Venue of this Agreement shall
be in Marion County, FLORIDA,
•P1 ws�
A'IN.
Board bf County Commission
I,ARRY C PEiM, CHAIRMAN
Date: A rii 17 2001
ATTEST: Approved as to form and
legal su
By:
Clerk/Deputy Clerc ofthe Board Y Attorney
DAVID R. ELLSpERmANN
ON BEHALF OF:
GRUBBS EMERGENCY SERVICES, INC.
By. —
Title: Anthonv Tanner Vice -President
ATTEST:
Sec tart'
AGREEMENT FOR DISASTER RECOVERY SERVICES
Attachment I
The following is a listing of services and/or tasks to be provided by CONTRACTOR to
COUNTY upon receipt by CONTRACTOR of a Notice -to -Proceed:
SCOPE OF SERVICES ONE -
DEBRIS REMOVAL
Emergency Road Clearance
The CONTRACTOR shall accomplish the cutting, tossing and/or pushing of debris from the
primary transportation routes as identified by and directed by the COUNTY. This operational
aspect of the scope of services shall be for the first 100 (plus or minus) hours after an event.
Once this task is accomplished, the following tasks will begin as required.
Debris Removal from Public Property (Rights -of -way)
As identified by and directed by the COUNTY, the CONTRACTOR shall accomplish the pick-
up and hauling of all eligible debris to the Temporary Debris Staging and Reduction Sites
(TDSRS's) from public rights -of -way, and shall maintain debris work sites to appropriate use
standards, safety standards, and regulatory requirements.
Debris Removal from Public Property (Special Considerations)
The Contractor will operate beyond public rights -of -way only as identified by and directed by the
COUNTY. Operations beyond the nights -of -way on public property will be only as necessary to
abate imminent and significant threats to the public health and safety of the community. These
operations will be closely monitored and will be in strict compliance with 44 CFR 206.224,
Debris Removal, regarding eligibility.
Debris Removal from Private Property (Right -of Entry Program)
Should an imminent threat to life, safety and health to the general public be present on private
property, the CONTRACTOR as identified by and directed by the COUNTY, wi11 accomplish
the removal of debris from private property. Upon receipt of completed right of entry form, and
hold harmless agreement from private property owner's, and execution of the non -duplication of
benefits agreement from the COUNTY, the CONTRACTOR shall remove all eligible debris, as
identified by the COUNTY. The CONTRACTOR will place all debris collected through this
process in the right-of-way, where the above scope of services Debris Removal from Public
Property (Rights -of -way) shall commence. The COUNTY feels that it is potentially in the best
interest of the health and safety of its citizens to provide this service. Attached to this Agreement
are copies of the forms to be executed by the individual property owners. The CONTRACTOR
shall maintain debris work sites to appropriate use standards, safety standards, and regulatory
requirements.
Hazardous Stumps
As identified and directed by the COUNTY, the CONTRACTOR shall remove all hazardous
stumps that pose a threat to life, public health and safety, as identified by the COUNTY, and haul
each stump to the TDSRS's. Each stump shall be inspected by the COUNTY and
CONTRACTOR and documented as to the appropriate category of size.
Fill Dirt
As identified and directed by the COUNTY, the CONTRACTOR shall place compatible fill dirt
in ruts created by equipment, holes created by removal of hazardous stumps, and other areas that
pose an imminent and significant threat to public health and safety.
Temporary Debris Staging and Reduction (TDSRS)
The CONTRACTOR will, prepare and maintain TDSRS's to accept and process all eligible
storm debris; maintain the TDSRS approach and interior road(s) for the entire period of debris
hauling; will provide stone for any roads that require stabilization for ingress and egress; will
build and maintain a roofed inspection tower sufficient for a minimum of three (3) inspectors for
the inspection of every load in and out which shall be further defined in documentation section
below; will process all debris in accordance with all local, State and Federal rules, standards, and
regulations. Processing may include, but is not be limited to, reduction by tub grinding andj'or
incineration when approved. Prior to reduction, all debris will be segregated between vegetative
debris, construction and demolition debris (C&D), recyclable debris, white goods and hazardous
wastes. All reduced debris as well as non -reducible debris will be disposed of at a location(s)
agreed to by both parties.
TDSRS Site Reclamation
Site reclamation shall be accomplished in accordance with all Federal, State and local laws,
standards and regulations; Site reclamation shall be accomplished in accordance with the
CONTRACTOR's Debris Removal Operations Plan and Environmental Protection Plan.
Disaster Event Generated Hazardous Waste Abatement
CONTRACTOR shall abate all hazardous waste identified by the COUNTY in accordance with
all applicable Federal, State and local lags, standards and regulations to include but not limited
to 29 CFR 1910.120, 40 CFR 311 and 49 CFR 100-199; Hazardous waste abatement shall be
accomplished in accordance with the CONTRACTOR's Debris Removal Operations Plan and
Environmental Protection Plan. Freon recovery will be treated as a hazardous material and
handled in accordance with the aforementioned Plan and Regulations. Prices for this Service
will be negotiated at time of Event dependent upon types of materials, quantities and hazards
present. Prices shall be attached to the Agreement in the form of a Memorandum for the Record.
Sand Screening
The CONTRACTOR shall screen all sand as directed by the COUNTY, to remove all eligible
debris. This task includes the pick-up of debris -laden sand, hauling debris -laden sand to the
processing screen located on the beach, processing the debris laden -sand through the screen and
returning clean sand to the approximate original location on the beach as directed by the
COUNTY. Debris removed from sand will be picked -up, hauled and processed utilizing the
scope of services located above for Debris Removal from Public Property (Rights -of -way).
Debris Disposal
The CONTRACTOR shall dispose of all eligible debris, reduced debris, ash residue and other
products of the debris management process in accordance with all -applicable Federal, State and
local laws, standards and regulations. Final disposal locations shall be at the discretion of the
CONTRACTOR with prior acceptance of the COUNTY. Information regarding the location of
final disposal shall be attached to this Agreement in the form of a Memorandum for the Record.
The CONTRACTOR and COUNTY inspector assigned to the disposal process shall maintain
disposal records and documentation. Documentation shall be quantified in cubic yards or tons
depending on terms of the executed Agreement.
Documentation and Inspections
All storm debris shall be subject to inspection by the COUNTY or any public Authority.
Inspections shall be to insure compliance with the contract and applicable local, state and federal
laws. The CONTRACTOR will, at all times, provide the COUNTY access to all work sites and
disposal areas. In addition, authorized representatives and agents of any participating federal or
state agency shall be permitted to inspect all work and materials. The CONTRACTOR and the
COUNTY will have in place at the TDSRS's, personnel to verify and maintain records regarding
the contents and cubic yards of the vehicles entering and leaving the TDSRS's. The
CONTRACTOR and the COUNTY will monitor the material to determine that it in fact consists
of eligible debris. The CONTRACTOR and the COUNTY will have in place at the pick-up site,
personnel to verify the contents, location, date and time of the vehicles departing for the TDSRS.
Prior to use, the CONTRACTOR and the COUNTY shall establish and record each haul truck's
certified cubic yard capacity COUNTY. The CONTRACTOR will include and provide disposal
tickets, field inspection reports, and other data sufficient to provide substantiation for Federal
(FEMA, etc.) and State reimbursement, if applicable. The CONTRACTOR will assist the
COUNTY in preparation of Federal (FEMA) and State reports for any potential reimbursement
through the training of COUNTY employees and the review of documentation prior to submittal.
The CONTRACTOR will work closely with the Florida Division of Emergency Management,
FEMA and other applicable State and Federal Agencies to ensure that eligible debris collection
and data documenting appropriately address concerns of the likely reimbursement agencies.
Prioriq, of Work Areas
The COUNTY will establish and approve all areas that the CONTRACTOR will be allowed to
work: Daily and/or weekly scheduled meetings will be held to determine approved work areas.
The CONTRACTOR shall remove all eligible debris and leave the site from which the debris
was removed in a clean and neat condition. There will be certain debris that is not picked up by
equipment, machinery and general laborers used by the CONTRACTOR. Determination of
when a site is in a clean and neat condition will be at the reasonable judgment of the COUNTY.
Working Hours
All activity associated with gathering and loading of eligible debris shall be performed during
visible daylight hours only. Hauling of eligible debris to the TDSRS's will be allowed during
visible daylight hours only between dawn and dusk. The CONTRACTOR may work during these
hours seven (7) days per week including holidays. It is understood between the parties that at the
TDSRS's, debris reduction may take place twenty-four (24) hours, seven (7) days per week if the
CONTRACTOR deems it necessary and safe.
The CONTRACTOR shall be responsible for obtaining sites to stage equipment, such as trucks,
while not in use.
White Goods
The CONTRACTOR may expect to encounter white goods available for disposal. White goods
will constitute household appliances as defined in the Florida Administrative Code. The
CONTRACTOR shall dispose of all white goods encountered in accordance with applicable
Federal, State and local laws.
Any white goods that may contain Freon, such as refrigerators, freezers, or air conditioners, shall
have the Freon removed by the CONTRACTOR in accordance to applicable regulatory
requirements.
SCOPE OF SERVICES TWO —
TECHNICAL DYSASTER RECOVERY ASSISTANCE
ITEM I: PROGRAM MANAGEMENT ASSISTANCE SEENOTE(1)
I . PUBLIC ASSISTANCE PROGRAM
a) DamaeeSurvey Report(DSRI.or Proiect Worksheet (PW)
i) Official DSR/PW requests - Assist COUNTY personnel in the following:
a) Identification of expenditures eligible for reimbursement
b) Submission of official "request for DSR inspection"
ii) Local government representation on DSR/PW team - Train and assist COUNTY
personnel to accomplish the following;
a) Identification of eligible items for reimbursement
b) Review of DSR/PW for accurate scope of work
c) Review of DSR/PW for accurate unit costs
iii) Recovery process documentation - Assist COUNTY personnel in the following:
a) Creation of recovery process documentation plan
b) Maintenance of documentation of recovery process
iv) Force account labor vs. contract labor
a) Recommendations to government officials on need to contract or utilize force
accountlabor
v)
Recovery process oversight
a) Recommendation to government officials on need to contract for project
management for projects requiring intense oversight
b) DSR/PW tracking through State and Federal process
c) Written and oral status reports to government officials
b) Documentation Support
i)
Review of records system for applicability to Federal and State requirements
ii)
Orientation and training of Department/Division Heads on requirements for quality and
quantity of required documentation
iii)
Assist in selection of "Clerk of Records" and provide detailed training for documentation
iv)
Review documentation for accuracy and quantity
v)
Assist in preparation of claim documentation
c) Consultation and negotiation services
i)
Recommendations to government officials on plans of action
ii)
Provide guidance to government officials on issues involving Federal and State
reimbursement
iii)
Assist COUNTY officials in negotiations with Federal and State officials
d) Other representations -as may be reguested / required
,'VOTE (4 This is the concept of complete recovery management support where Grubbs Emergency Semites, Inc.
would assist an applicant on all aspects of the recovery process. Grubbs Emergency Services, Inc. personnel cannot
assume the Sovereign Duties of the COUAtTYofficials, therefore these services shall be in the form ofguidance and
consultation.
AGREEMENT FOR DISASTER RECOVERY SERVICES
Attachment 2
The following is a listing of costs for technical services and/or tasks to be provided by
CONTRACTOR to COUNTY upon issuance to the CONTRACTOR of a Notice -to -
Proceed. Costs denoted by a dollar amount represent a unit cost for materials or an
hourly rate for personnel and equipment services. Costs denoted by a unit price denote r
the cost per cubic yard to provide the appropriate services of debris removal. J
CONTRACTOR INVOICING
The CONTRACTOR may invoice the COUNTY not more than once every Seven (7)
days. The payment request shall be filled out and signed by the CONTRACTOR
covering the work performed during the invoice period and supported by such data as the
COUNTY may reasonably require. The COUNTY shall, within fourteen (14) working
days of receiving such payment request, finalize review of documentation and make
payment to CONTRACTOR. CONTRACTOR will be subject to audit by Federal, State,
and local agencies pursuant to audit requirements outlined in the Code of Federal
Regulation, Title 44. Payment to the CONTRACTOR for services outlined in this
Ag7-reement shall not be contingent on funding from any source.
COSTS FOR SCOPE OF SERVICES ONE --
DEBRIS REMOVAL
Measurement and Payment for Gathering, Pick-up, Hauling and Processing of
Debris from Public Property (Rights -of -way)
The CONTRACTOR will not be compensated for disposing of any material not defined
as eligible debris. The CONTRACTOR and COUNTY will inspect each load to verify
that the contents are in accordance with the accepted definition of eligible debris. ll'anv
load is determined to contain material that does not conform to the definition of eligible
debris, the load will be ordered to be deposited at another landfill or receiving facility.
No payment will be allowed for that load, and the CONTRACTOR Nvill not invoice the
COUNTY for such loads. For each suitable load picked up, hauled, and processed, a
record of the cubic yards will be recorded by the CONTRACTOR and COUNTY
numbered tickets supplied by the CONTRACTOR. Copies of each load record will be
available to the CONTRACTOR and the COUNTY's designee on site, Each invoice shall
contain veritication of each cubic yardage load ticket and also contain a summary sheet
indicating, by day, the individual verified load receipt and invoice amounts. The
COUNTY may temporarily remove any disputed amount line items in the bill from the
invoice for review. Disposal tickets disputed will be returned to the CONTRACTOR
within five (5) working days of invoice date for additional clarification prior to payment
of those tickets.
The CONTRACTOR shall receive Twenty Dollars and 00/100 ($20.00) per cubic yard
for debris removal from public property (Rights of Way).
This cost is Fifteen Dollars and 00/100 ($15.00) per cubic yard that is picked up and
hauled to a temporary debris storage and reduction site (TDSRS) by the CONTRACTOR.
This cost also includes a Five Dollars and 00/100 ($5.00) per cubic yard charge for
processing (grinding or burning) of'debris that is deposited at the temporary debris
storage and reduction site (TDSRS) by the CONTRACTOR.
The two aforementioned costs are invoiced together to equate to the Twenty Dollars and
00100 (S20.00) per cubic yard for simplicity and adequate tracking of debris hauled by
the CONTRACTOR to the TDSRS.
All debris hauled to the TDSRS by any other parties (such as residents) and processed
(reduced) by the CONTRACTOR shall be invoiced at Five Dollars and 00/100 (S5.00)
per cubic yard.
Debris Disposal
For each suitable load disposed of by the CONTRACTOR in county, the
CONTRACTOR will receive Five Dollars and 00/100 ($5.00) per cubic yard.
I f the CONTRACTOR is required to dispose of material outside of the county, the cost
will be negotiated at the time of the event to provide the COUNTY with the best price for
operations.
Disposal costs (Tipping Fees) shall be invoiced to the COUNTY by the CONTRACTOR
based on the MARION County Landfill's actual current tipping fee, regardless of final
disposal location, at the time of disposal. This reference of cost does not preclude the
CONTRACTOR from utilizing alternative disposal sites as agreed by both parties (See
Attachment 1, Page 5, Debris Dt.sposul, of this Agreement).
NN'hite Goods
The CONTRACTOR will receive Twenty Dollars and 00/100 ($20.00) per cubic yard for
pick-up and haul of white goods from public property (Rights ---of- way).
For each suitable load of white goods disposed of by the CONTRACTOR in county, the
CONTRACTOR will receive Five Dollars and 00/100 ($5.00) per cubic yard. If the
CONTRACTOR is required to dispose of white goods outside of the county, the cost will
be negotiated at the time of the event to provide the COUNTY with the best price for
operations.
Demolition Material
The cost for disposal of material generated from demolition operations will be negotiated
at the time of event based on distance of haul and tipping fees to provide the COUNTY
with reasonable cost. The cost will be negotiated by the ton.
Site Remediation
TDSRS site reclamation will be negotiated at the time of the event.
Measurement and Payment for Emergency Road Clearance, Demolition of
Structures, Debris Removal from Private Property, and Special Considerations on
Public Property
Measurement of these services utilizing other than an hourly rate is difficult at best and
would potentially lend itself to unnecessary disputes. Therefore, the COUNTY and the
CONTRACTOR agree that the CONTRACTOR shall invoice the COUNTY utilizing the
hourly rates listed in Attachment 3 to this Agreement. A not -to -exceed amount shall be
placed upon any specific work performed at an hourly rate
The COUNTY and the CONTRACTOR shall have inspectors in the field with each work
crew to monitor, record, and sign timesheets for the actual times worked for each piece of
equipment and crew member present at a particular work site. These signed records shall
be the basis for the CONTRACTOR's invoice to the COUNTY.
Hazardous Stumps
The removal and hauling of hazardous stumps is a unique process requiring specialized
equipment. As such, this process requires unique documentation and costing. The
COUNTY and CONTRACTOR will measure each stump three (3) feet above normal
ground level, to determine the diameter of the trunk. Once the diameter is established,
the stump will be physically removed by the best means available. The stump will be
photo documented by the COUNTY and recorded on a specific stump log provided by
the CONTRACTOR.
The CONTRACTOR shall invoice the COUNTY for hazardous stump and root removal
and hauling to the TDSRS utilizing the following categories:
Up to but less 6 inch diameter- $ 250.00 per stump
6 inch diameter and up, but less than 12 inches- $ 500.00 per stump
12 inch diameter and up, but less than 24 inches- $1,000.00 per stump
24 inch diameter and up, but less than 48 inches- $1,500.00 per stump
Equal to or greater than 48 inch diameter- $2,000.00 per stump
Fill Dirt
The CONTRACTOR shall invoice the COUNTY market price for acquiring back -fill
material to level holes that pose immediate threats to the life, health and safety of the
community. The fill will be quantified by the cubic yard.
Placement of the back -till material will be invoiced utilizing the hourly rates listed in
Attachment 3 of this Agreement.
Sand Screening
The CONTRACTOR shall invoice the COUNTY Ten Dollars and 00/100 ($10.00) per
cubic yard of sand screened, to remove eligible debris deposited by and Event. This cost
includes pick-up of debris laden sand, hauling to processing screen located on the beach,
processing the sand through the screen and returning clean sand to the beach as directed
by the COUNTY. Debris removed from sand will be picked -up, hauled and processed
Utilizing the costs located above for Debris Removal from Public Property (Rights -of -
way).
COSTS FOR SCOPE OF SERVICES TWO -
TECHNICAL DISASTER RECOVERY ASSISTANCE
ITEM I: PROGRAM MANAGEMENT ASSISTANCE
All costs associated with this service are included in the costs listed above. There will be
no additional cost for this service.
AGREEMENT FOR DISASTER RECOVERY SERVICES
Attachment 3
Hourly rates to be applied to Services as referenced In Attachment 2 of this A reement
Equipment / Personnel Unit I Unit Price
Traffic Control Personnel
Hour
$31.00
Laborer
Hour
$31.00
SurveX Person w/ Truck
Hour
$31.00
Inspector w/ Vehicle
Hour
$31.00
Operator w/ Chainsaw
Hour
$35.00
Safety Man
Hour
$40.00
Foreman with truck
Hour
$55.00
Su erintendant with Truck
Hour
$65.00
Climber w/Gear
Hour
$95.00
5-14 CY Dump Truck
Hour
$60.00
Tractor w/ Boxblade
Hour
$50.00
Bobcat Loader
Hour
$60.00
Transports
Hour
$90.00
Rubber -Tired Backhoe
Hour
$90.00
15-24 CY Dump Trucks
Hour
$85.00
25-34 CY Dump Trucks
Hour
$95.00
35-44 CY Dump Trucks
Hour
$100.00
45-54 CY _Dump Trucks
Hour
$105.00
55-64 CY_Dump Trucks
Hour
$110.00
65-74 CY Dump Trucks
Hour
$115.00
75 + CY Dump Trucks
Hour
$135,00
Trackhoe 690 J.D.
Hour
$120.00
Motor Grader
Hour
$110,00
Water Truck 4000 Ga.
Hour
$100.00
D-4 Dozer
Hour
$100.00
D-5 Dozer
Hour
$110.00
D-6 Dozer
Hour
$120.00
D-7 Dozer
Hour
$160.00
D-8 Dozer
Hour
$220.00
Feller Bunchers 611 H dro-Ax
Hour
$120.00
Skidders 648E
Hour
$130,00
Front End Loader 544
Hour
$110.00
Front End Loader 644
Hour
$120.00
Prentice Knuckleboom Loader
Hour
$140.00
50 foot Bucket truck
Hour
$140.00
30 ton + crane
Hour
$170.00
Diamond Z or Equiv. Tub Grinder
Hour
$550.00
Fill Dirt
Market Price
Permit and Declaration
Right of Entry, Hold Harmless and Non -Duplication of Benefits
Right of Entry
I/We the owner(s) of the property commonly identified
as
Within the Town of do hereby grant and give freely and without coercion, the right of access
and entry to said property to the government of Town of , its agents, contractors, and
subcontractors thereof, for the purpose of demolishing and/or removing and/or clearing any or all storm -
generated debris of whatever nature from the above described property.
Hold Harmless
It is fully understood that this permit is not an obligation upon the government to perform debris removal.
The undersigned agrees and warrants to hold harmless the Federal Government of the United States of
America (to include, but not limited to, the Federal Emergency management Agency), the State of
(to include, but not limited to, the Department of Civil Emergency
Management), County, its agents, contractors, and subcontractors for damages of any
type, whatsoever, either to the above described property or persons situated thereon and hereby release,
discharge, and waive any action, either legal or equitable that might arise out of any activities on the above
described property, The property owner(s) will mark any sewer lines, septic tanks, water lines, and utility
lines located on the described property,
Non -Duplication of Benefits
I/We (have _, have not _)(will _, will not _J receive (d) any compensation for debris removal from
any other source including SBA, ASCS, private insurance, individual and family grant program. I will
report, for the above described property, any insurance settlements to me or my family for debris removal
that has been preformed at government expense, and reimburse the any funds received for
said services from any of the aforementioned sources. I am fully aware that an individual who fraudulently
or willfully misstates any fact in connection with this agreement shall be subject to a fine of not more than
$10,000,00 or imprisonment of not more than one year, or both, for the considerations and purposes set
forth herein.
Sworn and Attested.
Print Name
Signature
Print Name
Signature
I hereby set hand this day of 1999,
Witnessed
Print Name Signature
IIYI
Matzon County~
Board of County Comrn ssroners
Purchasing Departm en t
r:,
REQUEST FOR QUALIFICATIONS FOR
Emergency Debris Management Pre -Event Contract
RFQ # OIQ-017
Dear Vendor;
Thank you for your interest in doing business with the Marion County Board of County
Commissioners. Currently, we are soliciting bids on behalf of the Marion County Board of
County Commissioners for Emergency Debris Management. Listed below is some pertinent
information regarding this Request for Qualifications (RFQ):
Request for Qualifications regarding: A pre -event contract in order to provide
clean-up, demolition and removal of
debris in the event of a disaster. To
provide disaster recovery technical
assistance to the County.
RFQ number: O1Q-017
Due Date: February 13, 2001- 5:00 p.m. at the
Marion County Purchasing Department, 521 SE 261h Court Ocala, F134471
Contract Period:
Please direct any questions regarding the RFQ documents and specifications to the Marion
County Purchasing Department at (352) 620-3378. We look forward to working with you.
Sincerely; J
Diane Tucker
Purchasing Director
Marion County
Board of County Commissioners
Solicitation of Qualifications for:
Emergency Debris Management Pre -Event Contract
Part 1
Marion County Board of County Commissioners announces that it is requesting
qualifications from eligible firms, to enter into a pre -event contract at no immediate cost
to the County for the following services:
Clean-up, demolition, removal, reduction and disposal of debris as directed by the
County in order to eliminate immediate threats to life, public health, and safety. To
eliminate immediate threats of significant damage to improved public or private property
and that which is considered essential to ensure economic recovery of the affected
community. To provide disaster recovery technical program management assistance to
appointed and elected County officials. One or more proposers may be selected to
provide differing elements or levels of scope of work in accordance with the capabilities
and extent of involvement each respondent proposes.
Qualified firms are invited to notify the Marion County Purchasing Department of their interest
in this project. Qualified firms should submit six (6) copies of their qualifications and submittals
requested in this invitation. All information should be submitted to the address below, by the
required date. Shoxv the title "Emergency Debris Management" on all documents.
MAIL OR DEUVER COMPLETED RESPONSES TO:
Diane Tucker, Purchasing Director
Marion County Purchasing Department
McPherson Complex
521 S. E. 26`h Ct.
Ocala, FI 34471
All proposals must be received not later than 5:00 p.m, local time February 13, 2001. The
County assumes no responsibility for responses received after the stated time and date, or at any
office or location other than that specified herein, whether due to mail delays, courier mistake,
mishandling, or any other reason. Late responses will be held unopened and not considered for
award.
2
Part 2 -Scope of Services:
The qualified firm will develop and present the scope of services, meeting Marion County's
needs. The work to be undertaken includes but is not limited to the following:
a. Emergency Road Clearance - Removal of debris from the primary transportation routes
as directed by the County.
b. Debris Removal from Public Property - Removal of debris from public rights -of -way.
Removal of debris beyond public rights -of -way as necessary to abate imminent and/or
significant threats to the public health and safety of the community.
C. Debris Removal from Private Property - Should an imminent threat to life, safety, and
health to the general public be present on private property, the Contractor, as directed by
the County, will accomplish the removal of debris from private property.
d. Temporary Debris Staging and Reduction (TDSRS) - The Contractor will prepare and
maintain a sufficient number of TDSRS facilities to accept and process all eligible storm
debris. Preparation and maintenance of facilities shall include maintenance of the
TDSRS approach and interior road(s) for the entire period of debris hauling, including
provision of stone for any roads that require stabilization for ingress and egress. Each
facility shall include a roofed inspection tower sufficient for a minimum of three (3)
inspectors for the inspection of all incoming and exiting loads.
All debris shall be processed in accordance with local, state and federal law,
standards and regulations. Processing shall include, but is not limited to, reduction by
tub grinding and/or incineration when approved by the County. Prior to reduction, all
debris shall be segregated between vegetative debris, construction and demolition debris,
recyclable debris, white goods and hazardous waste
e. Generated Hazardous Waste Abatement - Abatement of hazardous waste identified by
the County in accordance with all applicable Federal, State and local laws, standards and
regulations.
f Debris Disposal - Disposal of all eligible debris, reduced debris, ash residue and other
products of the debris management process in accordance with all -applicable Federal,
State and local laws, standards, and regulations.
g. Documentation and Inspections - Storm debris shall be subject to inspection by the
County. Inspections will be to insure compliance with the contract and applicable local,
state and federal laws. The Contractor will, at all times, provide the County access to all
3
work sites and disposal areas. The Contractor and the County will have in place at the
Temporary Debris Staging and Reduction (TDSRS's) personnel to verify and maintain
records regarding the contents and cubic yards of the vehicles entering and leaving the
TDSRS's. The Contractor will assist the County in preparation of Federal(FEMA) and
State reports for any potential reimbursement through the training of County employees
and the review of documentation prior to submittal. The Contractor will work closely
with the Florida Division of Emergency Management, FEMA and other applicable State
and Federal Agencies to ensure that eligible debris collection and data documenting
appropriately address concerns of the likely reimbursement agencies.
h. Work Areas - The County will establish and approve all areas that the Contractor will be
allowed to work. The Contractor will remove all eligible debris and leave the site from
which the debris was removed in a clean and neat condition.
White Goods - The Contractor may expect to encounter white goods available for
disposal. White goods will constitute household appliances as defined in the Florida
Administrative Code. The Contractor will dispose of all white goods encountered in
accordance with applicable Federal, State and local laws.
Hazardous Stumps - The Contractor shall remove all stumps that are determined to be
hazardous to public access and as directed by the County. Stumps shall be hauled to
TDSRS where they shall be inspected and categorized by size.
k. Fill Dirt - The Contractor shall place compacted fill dirt in ruts created by equipment,
holes created by removal of hazardous stumps and other areas that pose a hazard to
public access upon direction of the County.
Documentation and Recovery Process - Contractor will provide the following
assistance in addition to debris removal:
1. Recovery process documentation - create recovery process
documentation plan.
2. Maintain documentation of recovery process.
3. Provide written and oral status reports as requested to the County.
4. Review documentation for accuracy and quantity.
5. Assist in preparation of claim documentation.
Part 3 - Submittals:
Interested firms should state their interest in this project by submitting six (b) copies of the
following:
A. Letter of interest and understanding on Firm stationery;
4
S. Proposed response plan and experience in debris management as applies to the scope of
services in part 2 and the list of scenarios in part 4.
C. List of costs associated with technical services and/or tasks to be provided by the Contractor
D. Description of Firm to include the following:
1. Legal name, years in business, officers, staff size, and staff breakdown by classification;
2. List of all disaster specific experience within the last 5 years, including response time,
client, contact person, cost per project.
3. List of equipment available for recovery projects.
4. All Insurance coverage information required for this type of work.
5. List of legal actions brought against the Firm within the last five years.
6. At least three letters of reference.
7. Drug Free Workplace Certificate
8. Contractor must submit a copy of a license to do business of this nature in Marion
County.
5
PART 4 - SCOPE OF WORK SCENARIOS
SPOT JOBS -LOCALIZED - In this event, the Contractor may be called upon only to
provide retrieval, hauling and/or reduction by chain saw of localized woody debris. The
work will more likely be assisting government resources.
2. SMALL EVENT - WIDESPREAD OR COUNTYWIDE - In this event, the Contractor
may provide all necessary supervision, labor, and all equipment to clean, remove, haul,
recycle, and/or dispose of all types of debris with its own resources, except that government
land may be provided for temporary storage.
SIGNIFICANT EVENT - REMOVAL, REDUCTION, HAULING - WOODY DEBRIS
ONLY - WIDESPREAD OR COUNTY- WIDE - In the event the Contractor may provide
all necessary supervision, labor, and all equipment to remove, reduce (grind and mulch) and
haul woody debris to a disposal site designated manned, and operated by a government
agency or contractor.
4. SIGNIFICANT EVENT - REMOVAL, REDUCTION, HAULING, AND
SEPARATING MIXED DEBRIS - WIDESPREAD OR COUNTYWIDE - In the event
the Contractor may provide all necessary supervision, labor, and all equipment to remove,
reduce (grind, and mulch) and haul woody debris to a disposal site designated, managed,
and operated by a government agency or contractor.
5. CATASTROPHIC EVENT - REMOVAL, REDUCTION, HAULING, AND
SEPARATING MIXED DEBRIS - COUNTYWIDE - In the event the Contractor may
provide all necessary supervision, labor, and all equipment to remove, reduce, recycle, and
haul mixed debris to multiple disposal sites designated managed and operated by
government agencies.
6. CATASTROPHIC EVENT - SITE MANAGEMENT - COUNTYWIDE - In the event
the Contractor will be tasked to plan, setup, mobilize equipment, manage operate and close
one or more debris management sites county -wide including burn operation. The
Contractor will be responsible for all necessary traffic control, weighing, measuring,
reduction, recycling, and all other necessary operations for the operation of the site(s)
through close out. Proposers shall prove experience with site management and FEMA
requirements, rules and regulations to qualify for this scope.
7. CATASTROPHIC EVENT - TOTAL MANAGEMENT - COUNTYWIDE - In this
event, the Contractor will be tasked to combine site management and field operations listed
above for the removal through disposal of mixed debris at multiple and different type sites
2
countywide. Proposers shall prove experience with overall management and FEMA
requirements, rules and regulations to qualify for this scope.
Part 5 - Selection Process:
A selection committee appointed and approved in accordance with the Marion County Procurement
Code will review all proposals and make a recommendation to the Board of County Commissioners
based upon the established proposal evaluation criteria. A selected group of Contractors may be
required to make an oral presentation to the Selection Committee. Such a presentation will provide
an opportunity for the Contractors to clarify the information provided in their proposal. If oral
presentations are given, the final decision of the Selection Committee will be based on the
tabulation from the oral presentations. The Professional Services Selection Committee will
present its recommendations to the Board of County Commissioners, which has the authority to
make the final determination and award contracts.
'Evaluation Criteria -
'Experience of Contractor performing work of similar scope and size 35 points
Ability to complete the project 35 points
Compliance with RFQ conditions 20 points
Cost 10 Olnts
Part b - Conditions:
The County reserves the right to accept andlor reject any or all proposals; to waive any irregularity,
variance, or informality whether technical or substantial in nature; and to negotiate with all
qualified Firms in keeping with the best interests of the County. An award resulting from this RFQ
shall be awarded to the Firm whose proposal is determined to be most advantageous to Marion
County. One or more proposers may be selected to provide differing elements or levels of scope of
work in accordance with the capabilities and extent of involvement each respondent proposes -
Part 7 - Clarifications:
No oral interpretations will be made to any Proposer as to the meaning of the Proposal Documents.
Any inquiry or request for interpretation received by three (3) days prior to the date fixed for
receipt of Proposals will be given consideration. All such changes or interpretations will be made in
writing in the form of an addendum and, if issued, will be distributed to all prospective Bidders
prior to the established due date. Each Proposer shall acknowledge receipt of such addenda.
Part S - Other A envies
All respondents awarded contracts from this Request for Qualifications are given the right upon
agreement of both parties to permit other municipalities or governmental agencies to participate in
the contract under the same price, terms and conditions. It is understood that at no time will any
city or municipality or other agency be obligated for placing an order for any other city,
municipality or agency. Further it is understood that each agency will issue its own purchase order
to the awarded respondents.
h
Part 8 - General Terms and Conditions;
1. All responses become property of Marion County.
2. The County will not reimburse the respondent for any costs associated with the preparation,
submittal, or presentation of their responses to this request.
3. The respondent acknowledges that all information contained within its response is part of the
public domain as defined by State of Florida Sunshine and Public Record Laws. The County
gives no assurance as to confidentiality of any portion of any proposal once submitted.
4. Respondents, their agents, and associates shall refrain from contacting or soliciting any
County official or Committee member regarding this Request for Qualifications during the
selection process. Failure to comply with this provision may result in disqualification of the
respondent, at the option of the County. Only the Purchasing Department may be contacted.
S. There shall be no discrimination as to race, sex, color, creed, handicaps, or national origin in
the operations conducted under this engagement.
6. Due care and diligence has been exercised in the preparation of this Request for
Qualifications, and all information contained herein is believed to be substantially correct.
However, the responsibility for determining the full extent of the services rests solely with
those making responses. Neither the County nor its representatives shall be responsible for
any error or omission in this response, nor for the failure on the part of the respondents to
determine the full extent of the exposures.
7. Preference will be given to those responses in full or substantially full compliance with the
requested information in this document.
8. Each respondent is responsible for full and complete compliance with all laws, rules, and
regulations including those of the Federal Government, the State of Florida, and Marion
County. Failure or inability on the part of the respondent to have complete knowledge and
intent to comply with such laws, rules, and regulations shall not relieve any respondent from
its obligation to honor its response and to perform completely in accordance with its
response.
9. Any interpretation, clarification, correction, or change to the Proposal will be made by
written addendum issued by the County Purchasing Director. Any oral or other type of
communication concerning the Proposal shall not be binding unless issued by the County in
the form of an addendum.
10. Responses must be signed by an individual of the respondent's organization legally
authorized to commit the respondent's organization to the performance of the services
contemplated by this Proposal.
IL The successful respondent shall be required to submit proof of licenses, certifications, and
proofs of insurance as required by the County.
0
12. Marion County is interested in entering into a pre -event contract which would result in
no immediate cost to the County.
DRUG FREE WORKPLACE CERTIFICATE
the undersigned, in accordance with Florida Statute 287.087, hereby certify that,
(Print or Type Name of Firm)
Publishes a written statement notifying that the unlawful manufacture, distribution, dispensing, possession
or use of a controlled substance is prohibited in the workplace named above, and specifying actions that
will be taken against violations of such prohibition.
Informs employees about the dangers of drug abuse in the work place, the firm's policy of maintaining a
drug free working environment, and available drug counseling, rehabilitation, and employee assistance
programs, and the penalties that may be imposed upon employees for drug use violations.
Gives each employee engaged in providing commodities or contractual services that are under bid or
proposal, a copy of the statement specified above.
T Notifies the employees that as a condition of working on the commodities or contractual services that are
under bid or proposal, the employee will abide by the terms of the statement and will notify the employer
of any conviction of, plea of guilty or nolo contendere to, any violation of Chapter 1893, or of any
controlled substance law of the State of Florida or the United States, for a violation occurring in the work
place, no later than five (5) days after such conviction, and requires employees to sign copies of such
written (*) statement to acknowledge their receipt,
W Imposes a sanction on, or requires the satisfactory participation in, a drug abuse assistance or rehabilitation
program, if such is available in the employee's community, by any employee who is so convicted.
Makes a good faith effort to continue to maintain a drug free work place through the implementation of the
drug free workplace program.
As a person authorized to sign this statement, I certify that the above named business, firm or corporation compli
fully with the requirements set forth herein."
Authorized Signature
Date Signed
tate of:
'ounty of:
worn to and subscribed before me this day of ,19
ly known or Produced Identification
Signature of Notary
y Commission Expires
(Specify Type of Identification)
fit,
A(:VHU t;hK TIFICATE OF LIABILITY INSURANCE DATE(MMOD/YY)
l0/10/2001
PRODUCER 888-229-8021 FAX (813' 229-2795THIS C
M. E. WjjAPd%•Company, Inc. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
300 W. Platt St. , Ste 200 HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW,
P.O. Box 373
Tanga, FL 33601 INSURERS AFFORDING COVERAGE
INSURED Grubbs Construction Co. Inc. INSURER& Transcontinental Ins
Grubbs Emergency Services, Inc. (GESI) INSURERB: Transportation Insurance Co.
P.O. Box 10262 INsuRERc United States Fire Ins Ca.
Brooksville, FL 34603 INSURERD:
35-796-5358 INSURERE:
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED
ABOVE FOR THE POLI
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
POLICIES, AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
qSR
_TR TYPE OF INSURANCE POLICYNUMBER POLICY EFFECTW DATE D DATE D
GENERAL LIABILITY C01081868972 08/22/2001 10/01/2002
X COMMEROALGENERALUABILITY
CLAMS MADE M OCCUR
A X Contractual Liab
X Independent contr.
GEN'L AGGREGATE LIMIT APPLIES PER:
Poucy E T LOC
AUTCMOBILF UABIUTV "f ft91757 V8/22/2001 1/01/2
X ANY AUTO .0
ALL OWNED AUTOS Date of Review: l
A SCHEDULED AUTOS Acceptable YC
X HIREDAUTOS
X NON -OWNED AUTOS Not Acceptable
X PIP Limit s 10, 000 (Note Deficiencies w)
X Ded.$500-Comp, Coll
GARAGE LIABILITY
ANY AUTO A1411/A. .•,
EXCESS UABILITY .. -- .41— '• �
C X .
OCCUR ❑ CLAMSMADE 837440071 10/01/2001 10/01/2002
DEDUCTIBLE
RETENTION S
WORKERS COMPENSAT'IONAND C1077151649 12/31/2000 12/31/2001
EMPLOYERS UABIUTY
B
OTHER
.Certificate Holder is recagniied as additional insu
and Auto Liability as their interest may appear.
RE:Disaster Recovery Services
■:ERTIFICATE HOLDER
ADDITIONAL INSURED; INSURER LETTER:
City of Tamarac
Albert Cohen -Purchasing
7525 N.W. 88th Avenue
Room 108
Tamarac, FL 33321-2401
FAX: (954)724-2408
\��OV
PROVISYCN3
with respects to
CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POUaES BE CANCELLED BEFORE THE
EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL
30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,
BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBUGATION OR LIABILITY
OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES
3effrey Livennood/K7B
CY PERIOD INDICATED. NOTWITHSTANDING
THIS CERTIFICATE MAY BE ISSUED OR
EXCLUSIONS AND CONDITIONS OF SUCH
LIMITS
EACH OCCURRENCE $ 11000,000
FIRE DAMAGE (Any one fire)
S 300, 000
MED EXP (Any one Person)
$ ILO' 000
PERSONAL & AOV INJURY
$ 1, 0001 00
GENERAL AGGREGATE
$ 2,000,000
PRODUCTS - COMP/OP AGG
$ 2,000,000
COMBINED SINGLE LIMIT
S
Pa accident)
1, 000, 00
BCOILYINJURY
$
(Per person)
BODILYINJURY
S
per accident)
PROPERTY DAMAGE
S
per accident)
AUTO ONLY - EA ACCIDENT
$
OTHER THAN EA AOC
S
AUTO ONLY: AGG
$
EACH OCCURRENCE
$ 5,000,000
AGGREGATE
$ 5,000,000
S
S
S
X TORYLIMITS ER
E.L. EACH ACCIDENT
$ 100,000
E.L. DISEASE - EA EMPLOYEE
$ 500, OO
E.L DISEASE - POLICY UMIT S 100,000
General Liability and
- i if i I MM., L % t 3JL 2m0z744/ 13:48 W25/02 EST Fig 2-
I ABILITY INSURANCE A itMALLIYiACORP, CERTIFICATE OF LI
OLUCER
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE 1
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
du i
INSURERS AFFORDING COVERAGE
INiUREU
VS �:Q� P,,�a inq 7,,%
t"::
•
ASURIER C
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'18UREk D:
FL 3 5
INWREP E;
COVERAGES
fp-- PLDLCLi,- S OF INSURANCE LI3f ED 13CLOW HAVE BEEN ISSUED TC, HE INSJREE) ,,AVED ABC� E MR THE PCILICY FERIOD INL:I',-,AF t D 1 HS F44, L i
4 4 PLC u I RE "I E N - F E RM OR CONDITION OF ANY CC NI -RAC:
4
OR OTHER L)C)(J M EN I VJITH IRESPEC-1 TO WHICH I H 13 CL R7 I F I C4T E MAY BE I SS J EL; OFt
V�" Pr- F, T Li= INSURANCE AFFORDED By THE POLICIES DESCRIBED H ERLE!N IS SUBJECT TO ALL, THE TERMS, EXCLUSIONS AND CON01 Ql,—S OF SUCri
�01L�C ES ACir, L'� �E �MTSS�-OWN
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TIFICATE HOLDER ! ADDITIONAL INSURED; INSURER 4E FIER. CANCELLATION
Of Tana: -a_
25-S (7,97) rrofz--ssszonal
621821
SHOULD ANY Of THE ABOVE DESCRIBED FICLICIES HE CANCELLED EEFORE THE EXPIRAI TUN
DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR 10 MAIL 30 DAYS WF(Ill EN
�NoricF:TofHE-CERTIFICATE MOLEERNA.rME-CIC) MELEF7 twrvAiLfjmL- 'UUO$C SHALL
�IMP08EN0013Lir,AtK)NORLIABILfFYOPANY KiNi'UPON l.HEINSURFR,l'-,9A,iEN' ICH
REPREStih IAT IVES.
. . .... .......
AUTHORIZED REP R$EN I AT NE
OACORD CORPORATION 1988
1;