HomeMy WebLinkAboutCity of Tamarac Resolution (221)Temp. Reso. # 9845
August 28, 2002
Page 1
CITY OF TAMARAC, FLORIDA
RESOLUTION NO. R-2002-221
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF TAMARAC, FLORIDA, UTILIZING THE BROWARD
COMMUNITY COLLEGE CONTRACT NUMBER 200-001
ISSUED ON BEHALF OF THE SOUTHEAST FLORIDA
GOVERNMENTAL PURCHASING COOPERATIVE;
AUTHORIZING THE PURCHASE OF ST.
AUG USTINE/FLORITAM SOD IN AN AMOUNT NOT TO
EXCEED $90,000; AUTHORIZING BUDGET TRANSFERS
REQUIRED FOR PROPER ACCOUNTING PROCEDURES;
PROVIDING FOR CONFLICTS; PROVIDING FOR
SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, on July 22, 1998, the City Commission of the City of Tamarac approved
the Seven Year Comprehensive Road Improvement Program through R-98-227; and
WHEREAS, the construction of drainage improvements is an integral component of
this program and in many cases necessary prior to proceeding with the resurfacing of
roadways; and
WHEREAS, in order to perform these drainage improvements it is necessary to re -
grade certain swale areas and restore said areas with St. Augustine/Floritam Sod; and
WHEREAS, a sod purchase in an amount not to exceed $90,000 is required to
perform necessary swale re -grading and restoration in conjunction with Phase IV -A of the
Seven Year Comprehensive Road Improvement Project and any additional sod work
required throughout the City by other Departments.
Temp. Reso. # 9845
August 28, 2002
Page 2
WHEREAS, Broward Community College Bid Number 200-001, a copy of which is
hereto attached as Exhibit "1 ", was issued on behalf of the Southeast Florida
Governmental Purchasing Cooperative for the purchase of sod on April 10, 2000 and has
subsequently been renewed through June 3, 2003; and
WHEREAS, City of Tamarac Code, §6-155 allows the Purchasing Officer the
authority to waive purchasing procedures and purchase supplies, materials and equipment
which is the subject of contracts with the State of Florida, the United States Government, or
with other governmental agencies; and
WHEREAS, funding is available within the Stormwater Management Fund for said
purpose; and
WHEREAS, a budget transfer is necessary within the Stormwater Management
Fund for proper accounting purposes; and
WHEREAS, the Director of Public Works and Purchasing and Contract Manager
have determined that it is in the City's economic interests to purchase sod by utilizing the
Broward Community College Contract issued on behalf of the Southeast Florida
Governmental Purchasing Cooperative; and
WHEREAS, the City Commission of the City of Tamarac, Florida deems it to be in
the best interest of the citizens and residents of the City of Tamarac to purchase sod by
utilizing the Broward Community College Contract issued on behalf of the Southeast
Florida Governmental Purchasing Cooperative.
1
1-1
Fj
Temp. Reso. # 9845
August 28, 2002
Page 3
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF TAMARAC, FLORIDA THAT:
SECTION 1: The foregoing "WHEREAS" clauses are hereby ratified and
confirmed as being true and correct and are hereby made a specific part of this Resolution
upon adoption hereof.
SECTION 2: The use of the Broward Community College Contract Number
200-001, issued on behalf of the Southeast Florida Governmental Purchasing Cooperative,
for the purchase of said St. Augustine/Floritam Sod in an amount not to exceed $90,000 is
hereby authorized.
SECTION 3: A budget transfer in the Stormwater Management Fund for
proper accounting purposes is hereby authorized.
SECTION 4: All Resolutions or parts of Resolutions in conflict herewith are
hereby repealed to the extent of such conflict.
SECTION 5: If any provision of this Resolution or the application thereof to
any person or circumstance is held invalid, such invalidity shall not affect other provisions
or applications of this Resolution that can be given effect without the invalid provision or
application, and to this end the provisions of this Resolution are declared to be severable.
Temp. Reso. # 9845
August 28, 2002
Page 4
SECTION 6: This Resolution shall become effective immediately upon its
passage and adoption.
PASSED, ADOPTED AND APPROVED this 28th day of August, 2002.
ATTEST:
Ij
MARION SWENSON, CMC
CITY CLERK
I HEREBY CERTIFY that I
have approved this
RESOLUTION as to form..
MiTC LL S. I
CITY TTORN
"JOE SCHREIBER
MAYOR
RECORD OF COMMISSION VOTE:
MAYOR SCHREIBER
AYE
DIST 1:
V/M PORTNER
AYE
DIST 2:
COMM. MISHKIN
AYE
DIST 3:
COMM. SULTANOF
AYE
DIST 4:
COMM. ROBERTS
ABSENT
1
G
06/11/02 15:12 FAX 954 724 2408
BROWARD
CITY-TAMARAC-PURCHASING Z 002/015
EXHIBIT 1
connnnuNITY
COLLEGE Opening doors to a brighter future
OPfiCe or the Director or purchasing • Downtown Center • 1954) 761-7455
March 26, 2002
parkex' Sod & Landscape Center
7600 S.W. 87th Ave.
Miami, FL 33173
ATTN: Diane M. Manganaro
DOWNTOWN CENTER
225 East Las 018E Blvd-
Fort 4auaerdale, FL 33 01•
Dear Ma'am:
�10
Pursuant to Formal aid #200-001 dated April 10, 20� ,
as part of the
A NUGHADAMS
for Sod/Sod Installation, and referencing
"Time Extension", we wish
CZNTRAL CAMPUS
3501 S.W. Davie Road
Special Condition 36.0 Called
P
for an additional twelve (12
Davic,FL an14
to extend the option
adjusted unit price bid in your
months at the same
dated May 10, 2000. Please indicate adjusted
are
NORTH CAMPUS
proposal
p rice (if any) on attached sheet; price increases
1 000 coconut CreeK Bwd•
coconut Creck FL 33066
not tO exceed 5% .
Therefore, let this act as the sixty (60). day advance
mentioned
JUDSONAI` SAMU9LS
notice prior . to the completion date of above
below and
SOUTH OVAPUS
7200HollywWdrninesa1vd.
3J024
lease sign .return
bid, and if agreeable, P for dur
only (with pricing sheet)
PemorokePinm.FL
original cover letter
files
IN5TMJT6FOR
ECONOMIC pEVULOPMENT
At this time we wish toyou for the satisfactory
hope our association will
1515 W. Commercial Blvd,
Ft Lauderdale, FL33209
service for the past y
in the same manner for both parties,
continue
Contract Period; Jun® 4, 2002 thru June 3, 2003
PINESCEMR
16957 Sheridan SL
PeMbrokePines, FL33331
Sincerely,
Beau Mitchell.
Sid/Contract Coordinator
Cc: Bid File #200-001
All participating
COMPANY NAME AND
ACPT'HORI ZED BY
TYPED NAME: a�l _/1"ile-
Co-op Members
www.broward-cc-fl.us
06/11/02 15:12 FAX 954 724 2408 CITY-TAMARAC-PURCHASING 10 003/015
Parker Sod & Landscape Center - Page 2
FLORATAM (Items 1 - 5 )
Less than, 2m, P/u
$
.202/sf
(Item
1)
Less than 2m, del/unl
$
.223/sf
(Item
2)
2m+, del/unl
$
.223/sf
(Item
3)
Installation Only
$
.055/sf
(Item
4)
Install @ Delivery
$
.055/sf
(Item
5)
BA IA ARGENTINE (Items 6--10 )
Less than 2m, P/u
$
.130/sf
(Item
6)
Less than 2m, del/unl
$
.132/sf
(Item
7)
2m+, del/unl
$
.132/sf
(Item
8)
Installation Only
$
.066/sf
(Item
9)
Install @ Delivery
$
.066/sf
(Item
10)
BERMUDA 419 UNCERTIFIED (Items 11-15)
Less than 2m, p/u
$
.232/sf
(stem
11)
Less than 2m, del/unl
$
.264/sf
(Item.
12)
2m+, del/unl
$
.264/sf
(Item
13)
Installation Only
$
.1101sf
(Item
14)
Install @ Delivery
$
.110/sf
(Item
15)
*BERMUDA 328 CERTIFIED (Items 16--20) *Tiftwayy-328 unavailable
Less than 2m, p/u
$
.496/sf
(Item
16)
Less than 2m, del/unl
$
.605/sf
(Item
17)
2m+, del/unl
$
.605/sf
(Item
18)
Installation Only
$
110/sf
(Item
19)
Install @ Delivery
$
.1101sf
(Item
20)
BERMUDA 419 CERTIFIED (Items 21-26)
Less than 2m, p/u
Less than 2m, del/uml
2m+, del/unl
Installation Only
Install @ Delivery
42" Rolls - delivered,
$
.252/sf
(Item
21)
$
_286/sf
(Item
22)
$
.286/sf
(Item
23)
$
.110/sf
(Item
24)
$
.110/sf
(Item
25)
unloaded and
installed
$ .336 /sf
(Item 26)
06/11/02 15:18 F 854 724 2408 CITY-TAMARAC-PURCHASING
Parker Sod & Landscape Center - Page 3
PALMETTO (Items 27-31)
Less than 2m, P/u
$
.21 /sf
(item
27)
Less than 2m, del/unl
$
.231/sf
(Item
28)
2m+, del/unl
$
.231/sf
(Item
29)
Installation only
$
.054/sf
(Item
30)
Install 0 Delivery
$
.054/sf
(item
31)
Z 004/015
FLORATAM/PALMETTO (item 32)
Truckload (Floratam) $2,730.00/tl, $•273 /sf, 20 pallets/tl
1, (Palmetto) $2,860.00/tl, $.286/sf, 20 pallets/tl
BmiA Items 33)
Truckload $1,267.20/tl, $.198/sf, 16 pallets/tl
(400 sf/pallet)
BLRMWA 419 UNCERTIFIED (item 34)
Truckload $2,393.60/tl, $-374/sf, 16 pallets/tl
(400 sf/pallet)
BERMUDA 419 CERTIFIED (Item 36)
Truckload $2,534.40/tl, $.396/sf, 16 pallets/tl
(400 of/pallet)
BEPMUDA 419 CERTIFIED - ROLLS (Itam 37)
Truckload $3 1� 68-00/tl, 40 rolls/truckload
$.352/si, 225 sf/roll
06/11/02 15:13 FAX 954 724 2408 CITY-TAMARAC-PURCHASING U 005/015
DOWNTOWN CENTER
229 East Las Olas Blvd.
Fort Lauderdale. FL 33301
Ai HUGH ADAMS
CWNTRAL CAMPUS
3501 S.W Davie Road
Davie. FL 33314
NORTH CAMPUS
1000 Coconut Creels Blvd.
Coconut Creek, FL 33066
BROWARD
COMMUNITY
COLLEGE Opening doors to a brighter future
Office of the Direaor of Purchasing A Downtown Center • (954) 761-7455
March 26, 2002
Four Star Property Service, Inc.
P.O. Box 354705
Palm Coast, FL 32135
ATTN: Wayne Jackson
Dear Sir:
Pursuant to Formal Bid #200-001 dated April 10, 2000,
for Sod/Sod Installation, and referencing as part of the
Special Condition 36.0 called "Time Extension", we wish
to extend the option for an additional twelve (12)
months at the same adjusted unit price bid in your
proposal dated May 10, 2000- Please indicate adjusted
prase (if any) on attached sheet; price increases are
not to exceed 5%.
JUDSON A. SAMUELS There -fore, let this act as the sixty (6 0) day advance
7200SOUTH 1yWooCAMPUS notice prior to the completion date of above mentioned
7zao Floiiywood/P1nes Blvd,
Pembrokc Pinm FL 33024 bid, and if agreeable, please sign below and return
original cover letter only (with pricing sheet) for our
files.
INSTITUTE POR
ECONOMIC DEVELOPMENT
1515 W. CommercialBlvd. At this time we wish to thank you for the satisfactory
FL Laudcrdala, FL33309 service for the past year and hope our association will
continue in the same manner for both parties.
PINES CENTER '
16957SherlaanST. Contract Period: Tune 4, 2002 thru June 3, 2003
Pembroke Pines, FL 33331
Sincerely,
7
Beau Mitchell
Bid/Contract Coordinator
Cc: Bid File #200--001
All Participating Co -Op Members
COMPANY NAME AND (zE-,.FOLLR 5 AR PROPERTY SERVICES INC /3/02
AUTHORIZED BY: +rj
www.13roward.ccJ1.us
%W EQUAL ACCESS/EQUAL OPPORTUNITY INSTITUTION'
06/11/02 15:13 FAX 954 724 2408
CITY-TAMARAC-PURCHASING
16006/015
FLORATAM Items 1 -- 5)
Less than 2m, P/u
$
.23 /sf
(Item
1)
Less than 2m, del/unl
$
.23 /sf
(Item
2)
2m+, del/unl
$
.2075/sf
(Item
3)
installation Only
$
.0525/sf
(Item
4)
Install @ Delivery
$
.0525/sf
(Item
5)
BMTA ARGENTINE... (Items 6-10)
Leas than 2m, P/u
$
.13 /of
;(Item
6)
Less than 2m, del/unl
$
.13 /sf
;(Item
7)
2m+, del/unl
$
.13 /sf
:(Itea
8)
Installation Only
$
.0525/sf
'(Item
9)
Install @ Delivery
$
.0525/sf
(Item
10)
SEFJWDA 419 UNCERTIFIED (Items 11-15)
Less than 2m, P/u
$
.225 /sf
.(Item
11)
Less than 2m, del/unl
$
.225 /of
'(Item
12)
2m+, del/unl
$
.225 /sf
;(Item
13)
Installation Only
$
.00525/sf
:(Item
14)
Install @ Delivery
$
.0525/sf
.(Item
15)
BERM Mik 328 CERTIFIED (Items 16-2 0 )
Less than 2m, p/u
$
.42 /sf
(Item
16)
Less,than 2m, del/unl
$
.42 /sf
:(Item
17)
2m+, del/unl
$
.42 /.of
:(Item
18)
Installation Only
$
.0525/sf
;(Item
19)
Install @ Delivery
$
.0525/sf
,(Item
20)
* *BE14b1UDA 419 CERTIFIED I t ems 21-2 6) * *
**Less than 2m, p/u
$
.285 /sf
!(Item 21) **
**Less than 2m, del/unl
$
.,285 /sf
'(item
22) **
**2m,#, del/uza
$
.285 /of
:(Item
23) **
Installation Only
$
.0525/sf
'(Item
24)
Install @ Delivery
$
.0525/sf
:(Item
25)
42" Rolls - delivered, unloaded and installed
**NOTE -- Items 21, 22 & 23**
Four Star - Pg. 2
(last year .2625)
(last year .2625)
(last year .2625)
$ .285 /sf
(Item 26)
CO-OP members please use 0 own discretion, as vendor increases
exceeded 5-W maximum (9* increase).
06/11/02 15:13 FAX 954 724 2408 CITY-TAMARAC-PURCHASING 4 007/015
PALMETTO (Items , 2 7 -31)
Less than 2m, p/u
$
.2625/sf
(item
27)
Less than 21n, del/unl
$
.2625/sf
(Item
28)
2m+, del/unl
$
.2625/of
(Item
29)
Installation Only
$
.0525/sf
(Item
30)
Install @ Delivery
$
.0525/af
(Item
31)
Four Star - pg. 3
FLORATAM (Item 32)
Truckload $ 1,867.50/tl, $ .2075/sf, 18 pallets/tl
BAHIA (Item 33)
Truckload $ 936_DO/tl, $ .13 /sf, 16 pallets/tl
(450 sf/pallet)
BERMUDA 419 UNCERTIFIED (Item 34)
Truckload $ 2,025.00/tl, $ .225/sf, 18 pallets/tl
BERMUDA 328 UNCERTIFIED (Item 35)
Truckload $ 2,688.00/tl, $ .42/sf, 16 pallets/tl
(400 sf/pallet)
BERMUDA 419 CERTIFIED (Item 36)
Truckload $ 29520.00/tl, $ .28/sf, 18 pallets/tl
BERKMA 419 CERTIFIED - ROLLS item 37)
Truckload $ 2,565.00/tl, 40 rolls/truckload
$ .285 /sf, 225 sf/roll
06/11/02 15:13 FAX 954 724 2408 CITY-TANARAC-PURCHASING 1?1 008/015
el
POWNTOWN CENTER
225 East Las Olas Blvd.
Fart Lauderdale, Fl. 33301
A. HUGH AOAMS
CENTRAL CAMPUS
3501 S.W. Ilavie Road
Pavia, FL 33314
N09TM CAMPUS
1 D00 Coconut Crcek Blvd.
Coconut Creek. PL 33066
13ROWARD
COMMUNITY
COLLEGE Opening doors to a ,brighter future
Offlce of the Director of Purchasing • Downtown Center • (9541 761-7455
March 26, 2002
Green Acres Lawn Service, Inc.
2:� 3 0 N. E_ 15th Ter�rar"e
Ft. Lauderdale, FL 33305
ATTN: Patrick J. Erwin
Dear Sir:
Pursuant to Formal Sid #20-0-001 dated April, 10, 2000,
for Sod/Sod Installation, and referencing as part of the
Special Condition 36.0 called "Time Exterisio7n", we wish
to ext-end the option for an additional twelve (12)
months at the same adjusted unit price bid in your
proposal -dated May 12, 2000_ Please indicate adjusted
price (if any) on attached sheet; price increases are
not to exceed 5%.
JUOSON A. SAMUELS Therefore, let this act as the sixty (6 0) day advance
SOUTH CAMPUS
7200Hallywaoa/Pinrs Blvd. notice prior to the completion date of above mentioned
7200
Pembroke Pincs,FL 33024 bid, and if agreeable,. please sign below and retuzn
original cover letter only (with -pricing sheet) for our
files.
INSTITUTE FOR
ECONOMIC DEVELOPMENT
15IsW commcrcial Blvd. At this time we wish to thank you for the satisfactory
Ft. Lauderdale, FL33309 service for the past year and hope our association will
continue in the same manner for both parties.
PINES CENTER • '
16957 Sheridan St, contract Period: June 4, 2002 thru June 3, 2003
Pembroke Pines, FL 33331
Sincerely,
WW Co-( ,
Beau Mitchell
Bid/Contract Coordinator
Cc: Bid File 200-001
All Participating Cq,;n-op Members
COMPANY NAME AND DATE : ee1J
AUTHORIZED BY: X`JW'
jD #- VOF
TYPED NAME: a:fr I e-IC 5 15 r I n
www. broward.cc. fl. us
"AN EGLIALACCESS/ECIUAL OPPORTUNITY INSTITUTION-
06/11/02 15:14 FAX 954 724 2408 CITY-TAMARAC-PURC&1SING
Green Acres Lawn Service - Page 2
******NO PRICE INCREASES******
FLORATAM (Items 1 & 3)
Less than 2m, p/u $ *no bid /of (Item. 1)
2m+ del/unl $ *no bid /sf (Item 3)
*Vendor's supplier has instituted truckload minimum
BERMUDA 419 CMTTFIED ROLLS (Item 26)
42" Rolls - delivered, unloaded, and installed $.40 /sf
10009/015
FLORATAM Item 32)
Truckload $ 2,891..00/tl, $ .2891/sf, 20 pallets/tl
BAHIA (Item 33)
Truckload $ 1,434.88/tl, $ .2242/sf, 16 pallets/tl
(400 sf/pallet)
BERMUDA 419 UNCERTIFIED (Item 34)
Truckload $ 3,540.00/tl, $ .3540/sf, 20 pallets/tl
BERMUDA 419 CERTIFIED (Item 36)
Truckload $ 39658.00/tl, $ .3658/sf, 20 pallets/tl
BERMUDA 419 CERTIFIED - ROLLS (Item 37)
Truckload $ 3;610.80/tl, 40 rolls/truckload
$ .4012/sf, 225 of/roll
06/11/02 15:14 FAX 954 7L4 L41.118 L;l,rY-i'AmAKAl:-rLIKUIIAbl.INU W1ulu/ula
DOWNTOWN CENTER
2,75 East Las Olds Blvd.
Fort Lauderdale. FL 33301
A. HUGH ADAMS
CENTIW CAMPUS
3501 S.W. Paulo Road
Davie. FL 33314
NORTH CAMPUS
1000 Coconut Crock Blvd.
Coconut Creek. FL 33066
BROWARD
COMMUNITY
COLLEGE Opening doors to a brighter future
Office of the Director of Purchasing • Downtown Center • (9541 761-7455
March 26, 2002
South Florida Grassing, Inc.
P.C. Box 72.5
Hobe Sound, FL 33475
ATTN: Homer C. Greene
Dear Sir:
Pursuant to Formal. Bid #200-001 dated April 10, 2000,
for god/Sod Installation,,and referencing as part of the
Special Condition 36.0 called "Time Extension", we wish
to extend the option for an additional twelve (12)
months at the same adjusted unit price bid in your
proposal dated May 1, 2000. Please indicate adjusted
price (if any) on attached sheet; price increases are
not to exceed 5% .
JUDSON A. SAMUELS Therefore, let this act as the sixty (60) day advance
SOUT7200H l"oodCAMPUnotice prior to the completion date cf above meritiOned
7200 Holfywaoa/Pinei Blvd,
Pembroke Pines, FL 33024 bid, and if agreeable, please sign below and return
original cover letter only (with pricing sheet) for our
files.
INSTITUTE FOR
ECONOMIC DUVELOPMENT
151s W. Commercial Blvd. At this time we wish to thank you for the satisfactory
Ft. Lauderdale, FL33309 service for the past year and hope our association will
continue in the same manner for both parties.
PINES CENTER -
16957 SWdan St, Contract Period: aurze 4, 2002 thru June 3, 2003
Pembroke Pines, FL 33331
-�Sincerely,
Beau Mitchel.
Bid/Contract Coordinator
Cc: Bid File #200-001
All Participating Co -Op Members
COMPANY NAME AND DATE- South Florida Grassing, IDaE..3127/02
AUTHORIZED SY:
TYPED NAME. Homer.-C. Greene
www.broward.cc.f1.us
06/11/02 15:14 FAX 954 724 2408 CITY-TAMARAC-PURCHASING
191U11/U15
**NOTE -- Items 34, 36, 37**
South Florida Grassing - Page 2
CO --OP members, please use @ own discretion. There were no price
increases from last year's pricing, however -vendor WELL exceeded
54 maximum from. 10t contract Period to Yamr. The initial
year's pricing remains in parentheses @ bottom of page.
FLORATAM (Item 3 )
2m+ del/unl
$.30/of
BERMUDA 419 UNCERTIFIED (Item 13)
2m+ del/unl
$.249/sf
BERMUDA 419 CERTIFIED (Item 23)
2m+ del/unl $ . 249/sf
FLORATAM ( Item 32 )
Truckload $ no bid/tl, no bid/sf, no bid pallet/tl
*BERMUDA 419 UNCERTIFIED (Item 34)**
Truckload $ 2,630.00/t1, $.365/sf, 18 pallets/tl
(previous yr. pricing) (1,346.00) (.21) (16)400 sf/plt
**SERMUDA 419 CERTIFIED (Item 36)**
Truckload $ 2,630.00/tl, $.365/sf, 18 pallets/tl
(previous yr. pricing) (1,538.00) (.24) (16)400 sf/plt
**BERMUDA 419 CERTIFIED - ROLLS (Item 37)**
Truckload $ 2,880.00/tl, 36 rolls/truckload
(previous yr. pricing) (1,664.00) (32)
$ .40/sf, 200 of/roll
(.26)
06/11/02 15:14 FAX 954 724 2408 CITY-TANARAC-PURCIIASING
CdJ 012/015
BROWARU
COMMUNITY
j nC. COLLAGE Opening doors to a brighter future
•an�o" Office of the Director of Purchasing a Downtown Center O )954) 761-7455
DOWNTOWN CENTER
225 Ent Las alas Blvd -
Fort Laudcrdale, FL 33301
A. HUGH ADAMS
CENTRAL CAMPUS
3501 S.W. l7dvie Road
Davie, FL 33314
NORTH, CAMPUS
1000 Coconut Creek 61vd.
Coconut Creek, FL 33066
JUDSON A. SAMUELS
.SOUTH CAMPUS
7200 mci"ooamneS glvd.
Pembroke Pines. FL 33024
INSTrnfiE FOR
ECONOMIC DEVELOPMENT
I515 W. Commercial Blvd.
FL Laucladalc, FL 33309
March 26, 2002
Southern Super Sod
33 N.B. 4rh St.
Pompano Beach, FL. 33060
ATTN: Paul Scapecchi
Dear Sir:
Pursuant 'to Formal Bid 4200-001 dated Apr:►-1 10,. 2OC-0;
for Sod/Sod •lnstallation; .and referencing as part of the
Special. Condition 36.0 called "Time Extension", we wish
to extend the option for an additional twelve (12)
months at the same adjusted unit price bid irl your
proposal dated April. 20, 2000. Please indicate adjusted
price (if any) on attached sheet; price increases are
not to exceed . 5% -
Therefore, let this act as the sixty (60) day advance
notMi�ce .prior: -to .t.h:e completion date of above mentions d
bid, and if agreeable, please sign below and return
p;^igirial osier letter" only (with pricing sheet) for our
files.
At this time we wish to thank you for the satisfactory
servi.ge for the past year.and hope our association will
continue in the same manner for both parties.
PINES CENTER Contract Period': June 3, 2002 thru June 31 2003
16957 Sheridan St.
Pembroke Pines, FL 33331
Sincerely,.
Beau Mitchell
Bid/Contract Coordinator
e,6: Bid File 200--001
All Participating Co -Op M
CDMPANY". NAME 'ANiSiSAT
TYPEDr NAME: t Gr-m L ;
ral I 'y -1.1,
.4—ia G L =
www.broward.cc 1-us
mnlu-
06/11/02 15:15 FAX 954 724 2408 CITY-TAMARAC-PURCHASING
Q 013/015
Southern Super Sad - Page 2
******NO PRICE INCREASES******
FLORATA-Q (items 1- 3) :
Less than 2m, p/u
$
.21/sf
(Item
1)
Less than 2m, del/unl
$
.25/sf
(item
2)
2m+ del/unl
$
.22/sf
(Item
3)
BAHIA ARGENTINE ( Z texas 6- 8) :
Less than 2m, p/u $ .12/sf (Item 6)
Less than 2m, del/Unl $ .15/sf (Item 7)
2m+, del/unl $ .14/sf (Item 8)
BERMUDA 419 CERTIFIED (Items 21--23)
Less than 2m, p/u
Less than 2m, del/unl
2m+, del/unl
FLORATAM (Item 32)
Truckload
BMIA (Item 33)
Truckload
$ , 21/3f
(Item
21)
$ .24/sf
(item
22)
$ .23/sf
(Item
23)
$ 2,75 5/tl, $ .215/sf, 20 pallets/tl
$ 1,665.D0/tl, $ .185/sf, 18 pallets/tl
BERMUDA 19 CERTIFIED (Item 36)
Truckload $ 2,850.00/tl, $ ,285/sf, 20 pallets/tl
06/11/02 15:15 FAX 954 724 2408 CITY-TAMARAC-PURCHASING 2 014/015
FAX 407T23251% $LAWAIK CO
13ROWARD
COMMUNITY to a brighter lyrtvre
COLLEGE Opening doors
0purc • pawllGRwn CWW r M541-/61-7s5S
O+Fce PF *W Oimew han*r9
March 29, 7002
R & R Turf Rarrns
11041 Camp Mack Rd.
Lake Wal06, FL 33858
P,WkT0MV•+ cnrz!o ATTN: pndsew P— Maehada
M eAft ML ors &W.
Pop UN91fa7 OL J3391 pear Sir;
pursuant to Formal Bid 4200-001 dated April art
c>rnrnrn.cMr�us for Sod/Sod Inoof� the
www►1,+we�ns sL-allatian, and refexen.ciug as P We wish
SW350, soar ROWecial Conditiarr 36.0 Called "Time ExtenSi.on" .
0.1r-rL»j1+ to extend the option for an additional tv,1e]ve (-12)
months at the same adjusted unit price bid in your
Homm campus proposal dated May 9, 2U00. Please, indicate adjusted
1000 coew" cmek 01Arice (if any) on attached street: price increaeed are
C*CWWC� ►t 3i086 p
not to exceed 5%.
,vvsv,A.=uw ThesetoVe, let this act as the sixty (60) day advance
,w,n,A^ notice prior Co the completion date of above mentioned
k,v,�rrhrwg FL 31ax+ bid. end if agreeable. please sign below
ng wheec) for our
origina-7- cover Iecter only (with pricing
files.
rr.cumobirGEVEi.omwl k 011 for the eatiglactory
151sw„1 Comrwafva At this time YdC wCea�rhand hope our gseociation will
r'twuderoa1%FL3 30a service for the paet Y
continues in the Sartre manner for both partles.
RNV$ wisp Contract period: Jwi9,4. ZQaZ thrrx .Tune 3� 2p03
�arir s►,c,�den 5t.
pr bfV%W Pines, FL 39331
$ incerely,
_ a" 0
Beau Mitchell
Hid/Contract CoordiMtvr .
Cc: Bid file 200-001 ers
All Participating Co �p
T f 3f Z6/d2
CaMEIANY NAME ANO A
AUWORIZED BY
TYPED NAME: AnTrew- WNta
www,broward-CC-1LUX
AN FOLK ^[caiS/L'o,WAL OppD"f1Y 04 M-MLW
L0 /11/02 15.15 FAX 954 724 2408 CITY-TAMARAC-PURCHASING
ra 015/015
R & R Turf Farms - Page 2
******NO PRICE INCREASES******
FLORATAM (Item 32)
Truckload $ 2,250.00/tl, $ .25/sf, 18 pallets/tl
BAHIA (Item 33
Truckload $ lr472.0D/tl, $ .23/sf, 16 pallets/tl
(400 sf/pallet)
BERMUDA 419 UNCERTIFIED (Item 34)
Truckload $ 2,250.00/tl, $ .25/sf, 18 pallets/tl
BROWARD GOVERNMENTAL COOPERATIVE PURCHASING GROUP
INVITATION TO BID
TO OUR PROSPECTIVE VENDORS:
The attached Invitation to Bid represents a cooperative bid for the Broward Governmental Cooperative
Purchasing Group for the following commodity/service:
Bid #200-001
BROWARD COOPERATIVE BID
SOD/SOD INSTALLATION TERM CONTRACT
2:30 PM, Monday May 15, 2000
The participating agencies for this bid are:
1. Broward Community College
9.
City of Pembroke Pines
2. Broward County Board of County Commissioners
10.
City of Deerfield Beach
3. Town of Davie
11.
City of Hollywood
4. City of Coral Springs
12.
City of Sunrise
5. City of Dania Beach
13.
City of Coconut Creek
6. City of Oakland Park
14. -
City of Margate
7. City of North Miami Beach
15. '
. City of Miramar
8. City of Lauderdale Lakes
16.
City of Pompano Beach
The Agency responsible for issuing this bid is Broward Community College Purchasing Department, 225 E.
Las Olas Blvd., Ft. Lauderdale, FL 33301
All questions concerning this Invitation to Bid should be addressed to the responsible issuing agency. All
responses to the bid are to be returned in accordance with the instructions contained in the attached Invitation
to Bid document.
Bid award will be made by Broward Community College, in accordance with its purchasing policies and
procedures. Each participating agency will execute its own contract with tfie Contractor(s) in accordance with
its respective purchasing policies and procedures.
Each participating governmental entity will be responsible for issuing its own purchase orders, direct order
placement will require separate billings, be responsible for payment to the vendor awarded this contract, and
issue its own tax exemption certificates as required by the Contractor(s).
The Contract/purchase order terms of each entity will prevail for the individual participating entity. Invoicing
instructions, delivery locations, and insurance requirements will be in accordance with the respective agency
requirements.
BROWARD COMMUNITY COLLEGE Page 1
PURCHASING DEPARTMENT
225 East Las Olas Boulevard
Fort Lauderdale, Florida 33301
Telephone: (954) 76I -7455
Buyer: Basil Mitchell
INVITATION TO BID
BIDDER ACKNOWLEDGMENT
BID #200-001
Date Mailed: April 10, 2 0 0 0
BID OPENING. 2:30pm, Monday May 15, 2000
BID TITLE: Sod/Sod Installation, Physical Plant, Collegewide
Bids must be submitted by or before the above stated time and date and will be opened by purchasing shortly thereafter. Such may not be withdrawn --within sixty (60) days after such
state and time. All awards made as a result of this bid shall conform to applicable Florida Statutes
POSTING OF BiD TABULATIONS:Bid tabulations, with recommended awards, will be posted for review by interested parties on the BID BULLETIN
BOARD located in the Purchasing department, 6th Floor, Fort Lauderdale Center, on or abouMay 18, 2000 and will remain posted for a period of 72 hours.
Award information will not be given out over the telephone (Special Condition 5.0).
Failure to file a protest within the time prescribed in Section 120.53(5), Florida Statutes, shall constitute a waiver of proceedings under Chapter 120, Florida
Statutes. Florida Statute 119.07(2)(p) governs all records pertaining to this bid.
AWARD DATE: The date of award is estimated as ofn/a with notification of award estimated as o£n/at. However, request for samples( if required) will be prior to award
(Sec General Condition #10).
VENDOR INFORMATION: THIS PROPOSAL SUBMITTED BY(Indicate Which): lndividkL I_Partnership_Corporation_ Other_ NOTE: Cortxrrations MUST affix corporate seal
on documents where indicated.
Vendor N
Vendor Mailing Address
City/State/"Lip Code
Telephone (
TERMS: All prices are to be quoted F.O.R. delivered designated campuses, Broward Community College, shipper pays freight. If tel are not stated, teens will be considered net 30. Net teens C.O.D.
will not be accepted. The INVITATION TO RID, GENERAL CONDITIONS, INSTRUCTIONS TO BIDDERS, SPECIAL CONDITIONS, SPECIFICATIONS, ADDENDA(S) and/or any other pertinent
documents forma part of this proposal and by reference arc made a part thereof.
Well) hereby agree to furnish the following item(s) conditions, specifications, and all attachments hereto. Wc(1) have read all attachments including the specifications and any drawings,
blueprints, and/or addenda(s), and fully understand what is required. 1 certify that this bid is made without prior understanding, agreement, or connection with any corporation, firm, or
person submitting a bid for the same materials, supplies, or equipment, and is in all respects fair and without collusion or fraud. 1 agree to abide by all conditions ofthis bid and certify
that 1 am authorized to sign this bid for the bidder.
AUTHORIZED SIGNATURE (Manual in ink)
AUTHORIZED SIGNATURE AND TITLE (Typed)
GENERAL CONDITIONS: Bidder by virtue of bidding acknowledges acceptance of all conditions of the bid documents and any drawing(s),
blueprints(s), and/or addenda(s) issued. TO INSURE ACCEPTANCE OF THE BID FOLLOW THESE INSTRUCTIONS:
Sealed Bids: ONE COPY OF ALL BID SHEETS MUST BE EXECUTED AND RETURNED. BIDDER MUST RETURN DOCUMENTS BEARINGDRIGINAL
MANUAL SIGNATURE. NO COPIES WILL BE ACCEPTED.
ALL BIDS ARE SUBJECT TO THE CONDITIONS SPECIFIED HEREON AND ON THE ATTACHED PROPOSAL.
HHOW 70, SUBryry��IT A R OSA All d6id shhall be ubrrtitte I soled erty I qes addressed to the Purch sin A ent. A i fve {� I9 RRIIICommui ty Col�eq l�As �t BIv Ft. L�audSercjale, + 3p3 01 d peaQ l markgd in the o t Ids of t ie egnv ope: 'T ie J tJO I� t� A Nt / I E to
be open dd anaaaaaa CC su ittmtna na pad so mdi aeon th cove 'To
(N0 �I�U). It is the so a responst t tty oft a bid er to a rver is
proposa to the a ove address on or a ore a closing our an ate shown above.
1,EXECUTION OF ggID: Bid must contain mmaan al signatuUre 4f an authorize representtative i the s ace provided The compan name must be ompI ted in pen and
innk, or �v ewritten. iJo �raSu es are ermltted. I ct3 rection s ne ess�ry r w a slrsgle hoe t�, rgtlg�i the entered figure and ntr th come fed fcjgr�re a�n a It.
C orrecfions must be i itsa`ed b �e person, sI ntn the d. �r1y ills' i le entries, p ncil beds or corrects, n nqt nitial d will nQt �e talfu ate orrecti4ps
i cl�dee but Prt not limited to: white-o t, gtrike-overs, an� ecliar�ic�l co
otherwise g ecj e t id�ea5 must use the proposal form urnished 'Ns
tie ollege. at ure to do so may causpe tie Id to be regjected. ftme�movva No army part oflpthe{ pI proaposagl may i vat a e e s2 �u �h
jusiif Ca�o Isiiall beb ause or bid,
moval of bKp`ellerps name frorpAthe bi mailing IissIN TE� A 6ldger, tD qua as a respondent, must submi a 1NS�ID�Iand same
must be received no later than the states id opening date and hour.
3. EQUIVALENTS: Bidder to quote per "SPECIAL CONDITIONS" (Item 12).
4. AWARDS: As the best intergst of Brpward C . ni Ile a ma require, the r' ht is rgserved to reject an and all, bids and to waive a, irr Marsh in bids received;
to sectst tan its , r coup of tam unless qu�gle�aI r o c u r q dd�tl a �] at ti s otedyon th s I rotation unles addit�ona� qua Cities r not
at accepma ¢oe W oR� �surc�ia�e� rotaea uanti4gt ner d ' �q $ �� tCIFt � �N d�g' O�fo or wa onl�an w (I�e tase�defor tabu a on�a id preose l�Qtnlo crnt
y y p y resu g q
5 Blp OPENING: Shall be.publjc, on the date and at the (ime sppecified on the bid form. Bidders shall be notified of bids received after that time. The purpose is to
identify bidders and prices I .Award recommendation will) not l7e made at the bid opening.
l $II�STITUTIONaS: Bro and Com uni Coll ej Florida, W%L JOT ahGcept subs�it�lte shipme�I gf ani�t kin Bidder(s) is expected to furnish the brand quoted in
t elr Id once aware by�roward tom unity o tege. ny su stitute s Ip ents wi a returns at trte d e s expense.
7. PRICES QUOTED: Deduct trade discounts and quote firm net prices. Give both unit price and extended total. In case of a mistake in extension, the unit price will take
precedence. All prices F.O.B. destination (unless otherwise stated in special conditions.) Bidders may offer discounts as an inducement to secure expeditious payment
of invoices. Additional discount for prompt payment may be considered in making the award. If bidder offers discount for cash payment, it is required that he permit a
minimum of 30 days for payment in order for his discount to be considered as part of the bid. Discount time will be computed from the date of satisfactory delivery at
place of acceptance or from receipt of correct invoice at the office specified whichever is later.
a)TAXES:Broward Community College does not pay Federal Excise and Sitate taxes on direct purchases of tangible personal property. The applicable tax exemption
number is shown on the purchase order. This exemption does not apply to purchase of tangible personal property made by contractors who use the tangible personal
propperr� m the performance of contracts for the improvement of Broward Community College owned real property as defined in Chapter 192 of the Florida Statutes.
b)MISTAKES: Bidders are expected to examine the specifications, delivery schedules, bid prices and extensions, and all instructions pertaining to supplies and
services. Failure to do so will be at bidders risk.
c)CONDITION AND PACKAGING. It is understood and agreed that any item offered or shipped as a result of this bid shall be new (current production model at the
time of this bid). All containers shall be suitable for storage or shipment, and all prices shall Include standing commercial packaging.
d)UNDERW ITERS' LABORATORIES: Unless otherwise stipulated in the bid, all manufactured items and fabricated assemblies shall carry UL approved or re-
examination, listing where such has been established by UL for the item(s) offered and furnished.
e)SIDDER'S CONDITIONS: Any conditions to be made as part of the bid, should be submitted by letter with notes thereof on bid sheet for
consideration.
8. ADVERTISING: In submitting a proposal, bidder agrees not to use the results therefrom as a part of any commercial advertising without the prior approval of Broward
Community College.
9. NONCONFORMANCE TO CONTRACT CONDITIONS: Items may be tested for compliance with specifications under the direction of the Florida Department of
Agriculture and Consumer Services or an independent testing laboratory. Items delivered, not conforming to specifications, may be rejected and returned at vendor's
expense. These items and items no{ delivered as per deliverydate in bid and/or purchase order may be purchased on the open market. Any increase in cost may be
charged against the bidder. Any violation of these stipulations may result in, a) Vendor's name being removed from the Department of Purchasing vendor mailing list. b)
All departments being advised not to do business with vendor. c) Any attorney's fee and court costs involved in the enforcement of this provision shall be paid by bidder.
10. SAMPLES: Samples of items, when required, must be furnished free of expense and, if not destroyed, will upon request, be returned at the bidder's expense.
Request for the return of samples must be made within 30 days following opening of bids. Each individual sample must be labeled with bidder's name, bid number, and
item number. Failure of bidder to either deliver required samples or to clearly identify samples as indicated may be reason for rejection of the bid. Unless otherwise
indicated, samples should be delivered to the office of the Purchasing Department of Broward Community College, Administrative Offices, 6th Floor, 225 E. Las Olas
Blvd., Ft. Lauderdale, FI 33301.
11. DELIVERY: Unless actual date of delivery is specified (or if specified delivery cannot be met) show number of days required to make delivery after receipt of
purchase order. Delivery time may become a basis for making award(SEE SPECIAL CONDITI�fJS). Delivery shall be within the normal working hours of the user,
Monday through Friday.
12. INSPECTION, ACCEPTANCE & TITLE: Inspection and acceptance will be at destination unless otherwise provided. Title to/or risk of loss to all items shall be the
responsibility of the successful bidder until acceptance by the buyer unless loss or damage result from negligence by the buyer; If the materials or services supplied to
the College are found to be defective or not conform to specifications, the College reserves the right to cancel the order upon written notice to the seller and return
product at bidder's expense.
13. PAYMENT: Payment will be made by the buyer after the items awarded to a vendor have been received, inspected, and found to comply with award specifications,
free of damage or defect and properly invoiced.
14. CONFLICT OF INTEREST: The award hereunder is subject to Chapter 112, Florida Statutes, which is paraphrased in part as follows: "...all bidders must disclose
with their bid the name of any officer, director or agent who is also an employee of Broward Community College. All bidders must disclose the name of any employee
who owns directly of indirectly an interest of 6 or more in the bidders firm or any of its branches..."
15. DISPUTES In case of any doubt or difference of opinion as to the items to be furnished hereunder, the decision of the buyer shall be final and binding on both parties.
16. LEGAL REQUIREMENTS: Federal, State, County and local laws, ordinances, rules and regulations that in any manner affect the items covered herein apply. Lack
of knowledge by the bidder will in no way be a cause for relief from responsibility.
17, PATENTS & ROYALTIES The bidder without exception, shall indemnify and save harmless Broward Community College, its District Board of Trustees, and its
employees from liability of any nature of kind, including cost and expenses for or on account of any copyrighted, patented, or unpatented invention, process, or article
manufactured or used in the performance of the contract, including its use by Broward Community College. If the bidder uses any design, device or materials covered by
letters, patent or copyright, it Is mutual understood and agreed without exception that the bid prices shall include all royalties or cost arising from the use of such design,
device, or materials in any way involved in the work.
18. OSHA: The bidder warrants that the product supplied to Broward Community College shall conform in all respects to the standards set forth in the Occupational
Safety and Health Act of 1970, as amended, and the failure to comply with this condition will be considered as a breach of contract.
19. SPECIAL CONDITIONS: Any and all Special Conditions that may vary from these General Conditions shall have precedence.
20. ANTI -DISCRIMINATION CLAUSE: The nondiscrimination clause contained in section 202, Executive Order 11375, relative to Equal Employment Opportunity for all
Mein.
without regard to race, color, religion, sex, or national origin, and the implementing rules and regulations prescribed by the Secretary of Labor, are incorporated
herein.
21. EQUAL OPPORTUNITY CLAUSE: Broward Community College is dedicated to the concept of equal opportunity. The College will not discriminate on the basis of
race, color, religion, sex, age, national origin, handicap or veteran's status in its employment practices or in the admission and treatment of students.
22, DEFAULT: " In the event of default on a contract, the successful bidder shall pay to the Board, as liquidated damages, an amount equal to 25% of the unit price bid
times the quantity, ((or))$50.00, whichever amount is larger. In the event of default on a contract, the successful bidder shall pay all attorney's fees and court cost incurred
in collecting Iiquidafed damages'
23. PACKAGING: Broward Community College will not assume the cost for special packaging unless it is requested by the College in writing or the need for such is
indicated on the bid and approved by the College.
24. HOLD HARMLESS AGREEMENT: The Contractor shall indemnify and hold harmless the Owner and their agents and employees from and against all claims,
losses and expenses including attorney's fees arising out of or resulting from the performance of the work provided that any such claim, damage, loss or expense (1) is
attributable to bodily injury, sickness, disease or death or to injury to or destruction of tangible property (other than the work itself) including the loss of use resulting
therefrom, and (2) is caused in whole or in part byy any negligent act or omission of the Contractor, and Subcontractor, anyone directly or indirectly employed by any of
them or anyone for whose acts any of them may be liable, regardless of whether or not it isaused in part by a party indemnified hereunder. In any and all claims against
the Owner or any of their agents or employees by any employee of the Contractor, any Subcontractor, anyone directly or indirectly employed by any of them or anyone for
whose acts any of them may be liable, the indemnification obligation under this paragraph shall not be limited in any way by any limitation on the amount or type or
damages, compensation or benefits payable by or for the Contractor or any Subcontractor under Workmen's Compensation acts, disability benefit acts, or other
employee benefit acts.
25. MANUFACTURER'S CERTIFICATION:Broward Community College reserves the right to request from bidders separate manufacturer certification of all statements
made in the proposal. Bidder to complete all of the blank spaces on the proposal pages and furnish full descriptive literature and color and fabric swatches (where
applicable) for each item bid.
EQUAL ACCESS EQUAL OPPORTUNITY INSTITUTION" PUR-2(Rev.5/96)
Page 3
BID # 200-001
NOTE
In filling out this bid, read with special attention page one Special
Conditions, specifically #1 - EXECUTION OF BID:
EXECUTION OF BID: BID MUST CONTAIN ORIGINAL MANUAL
SIGNATURE OF AN AUTHORIZED REPRESENTATIVE IN THE
SPACE PROVIDED. NO COPIES WILL BE ACCEPTED
THE COMPANY NAME MUST BE COMPLETED IN PEN, INK,
OR TYPEWRITTEN. NO ERASURES ARE PERMITTED. IF A
CORRECTION IS NECESSARY, DRAW A SINGLE LINE THROUGH
THE ENTERED FIGURE AND ENTER THE CORRECTED FIGURE
ABOVE IT. CORRECTIONS MUST BE INITIALED BY THE PERSON
SIGNING THE BID. ANY ILLEGIBLE ENTRIES, PENCIL BIDS OR
CORRECTIONS NOT INITIALED WILL NOT BE TABULATED.
4
Unless otherwise specified, bidders must use the proposal form furnished by the
College. Failure to do so may cause the bid to be rejected. Removal of any part
of the bid proposal may invalidate the bid.
All costs for developing this bid submittal are entirely the obligation of the
bidder and shall not be chargeable in any manner to Broward Community College.
t
BIDDERS SIGNATURE COMPANY NAME
I" r
Page 4
BID # 200-001
IMPORTANT
INSTRUCTIONS TO BIDDER
Page 1 of 2
1. Before submitting your sealed bid, please recheck the following:
a. Does your bid set forth full, accurate, and complete information, as
required, including attachments and any amendments which may have been issued?
b. Have you rechecked your figures, including calculations on your work
sheet?
C. NO ERASURES ARE PERMITTED. If a correction is necessary, draw a single line
through the entered figure and enter the corrected figure above it. All
corrections (manual, typewriter, or white -out) must be initialed by the person
signing the bid. All illegible entries, pencil bids or corrections not initialed
will not be tabulated.
d. All bidders must return the following completed documents for their bids
to be considered. Failure to do so will result in your bid being rejected as
non -responsive. ALL DOCUMENTS WITH A SIGNATURE DINE MUST BE SIGNED AND RETURNED
WITH THE BID.
1. Invitation to Bid (Bidder Acknowledgment, 2 pages)
2. Special Conditions Page(s)
3. Assignment of Antitrust Claim
4. Bid Summary Proposal Pricing Form(s)
5. Addenda(s) if issued
6. Any additional submittals deemed required elsewhere in the bid
documents must also be returned with the bid. Example: Detailed
Specifications, Samples, Manufacturer's Price Sheets and/or
Catalog(s).
7. Instruction to Bidder, 2 pages
e. The following form(s) are to be returned with the bid if included in
the bid package. Failure to properly execute .and return these forms
will result in rejection of your bid as non -responsive.
1. Bidder's Qualifications
2. Indemnification Clause
3. BCC Contractor's Bid Bond Form or a Public Construction Bond per FS
255.05
4. Bid Specifications.
INSTRUCTIONS TO BIDDER
Page 2 of 2
BIDDERS SIGNATURE COMPANY NAME
Page 5
BID # 200-001
f. The Drug Free Workplace Certification should be returned with your bid.
Pursuant to Florida Statues, this document, properly executed, is to be
utilized in a tie bid situation.
Bidder must return original documents bearing original manual. signature. No
copies will be accepted.
Failure to complete, sign, seal and return the required documents will result in
rejection of your bid. Prices will not be tabulated on Non -responsive bids. Any
questions should be directed to Bob Persiano (954) 761-7455, Purchasing
Department, Broward Community College.
2. INTERPRETATION OF BIDDING DOCUMENTS:
ONLY the interpretation or correction so given by the Director of
Purchasing, Broward Community College, in writing, in the form of an
addenda(s) shall be binding and prospective bidders are advised that no
other source is authorized to give information concerning, or to explain or
interpret, the bidding documents. No clarification of bid specifications
will be made within (10) calendar days of bid opening.
FAILURE TO COMPLY WITH THESE REQUESTS WILL RESULT IN REJECTION OF YOUR BID.
BIDDER, BY SIGNING THIS FORM, ACKNOWLEDGES THES9 CONDITIONS AND WAIVES PROTEST
PROCEDURES DUE TO NON-COMPLIANCE OF BID INSTRUCTIONS. PLEASE SIGN BELOW TO
VERIFY THAT YOU HAVE READ AND UNDERSTAND ALL ITEMS AND SPECIFICATIONS OF THE
BID.
I HAVE READ THE ABOVE AND COMPLIED WITH THE INSTRUCTIONS.
THIS PAGE MUST BE PROPERLY EXECUTED AND RETURNED FOR THE BID TO BE CONSIDERED.
BIDDERS SIGNATURE COMPANY NAME
r y.
BID # 200-001
1.0 APPROVAL
3.0 AVAILABILITY OF FUNDS
4.0 AWARD
INDEX
Page 6
5.0 BID TABULATION SHEET
6.0 POSTING OF BID TABULATIONS
7,0 CANCELLATION/TERMINATION
8.0 DEBRIS
9.0 DELIVERY
10.0 EQUIVALENTS
12.0 F.O.B. POINT
15.0 INSURANCE REQUIRED
17.0 PAYMENT
r
20.0 EQUAL OPPORTUNITY EMPLOYER
21.0 PRE -BID CONFERENCE
22.0 PROTECTION OF PROPERTY
23.0 QUALIFICATION OF BIDDERS
24.0 QUANTITY ,
30.0 INTERPRETATION OF BIDDING DOCUMENTS
31.0 INSPECTION AND ACCEPTANCE ,
32.0 BID SPECIFICATIONS
33.0 TAXES AND PERMITS
35.0 PRICES
36.0 TIME EXTENSIONS
BIDDERS SIGNATURE COMPANY NAME
f "
HID # 200-001
37.0 TORT IMMUNITY
38.0 PURCHASING POLICY
39.0 PUBLIC ENTITY CRIMES
40.0 REPORTS
41.0 RECYCLING
42.0 EMERGENCY SERVICES DUE TO NATURAL DISASTERS/FORCES
43.0 SELLING, TRANSFERRING OR ASSIGNING CONTRACTS
45.0 CONTRACT PERIOD
BIDDERS SIGNATURE
COMPANY NAME
Page 7
ra
BID # 200-001
SPECIAL CONDITIONS
1.0 APPROVAL:
Page 8
1.1 An order will be placed with the understanding that all items delivered
must meet the approval of Landscape/Grounds Maintenance, Broward Community
College. Material not acceptable will be returned for credit.
1.2 Bidder to state return authorization address for material; damaged in
shipment, wrong merchandise shipped, and/or duplicate shipments. Material
to be returned at vendor expense.
Bidder authorizes return of damaged material, duplicate shipment and/or any
wrong merchandise shipped by submitting this bid. Authorization for
material ordered in error by Broward Community College will be through a
vendor representative via telephone or expediter request; material to be
returned at Broward Community Colleges expense, if shipped other than
vendor truck.
Ref: General Conditions, 'Guarantee'
1.3 This section does not include installed sod. (See General Conditions 'Page
17, 'PERFORMANCE' FOR INSTALLED SOD.
3.0 AVAILABILITY OF FUNDS:
3.1 The obligations of the College under this award are subject to the
availability of funds lawfully appropriated annually for its purposes by
the Legislature of the State of Florida.
4.0 AWARD:
4.8 The bid will be awarded to overall low qualified bidder, or group by group
whichever is in the best interest of the College/Co-Op. The intent is to
award to more than one vendor. Agencies will pace orders with the primary
vendor except when the primary vendor is unable to provide the material
when requested, has previously provided a poor quality of material and/or
it is in the agencies best interest.
4.9 Non -Responsive Bids: Bids that do not meet the following criteria will be
declared non -responsive and will be rejected.
I. unit price correctionb must be initialed. Corrections include but are
not limited to: white -out, strike-overs, and mechanical corrections.
BIDDERS SIGNATURE COMPANY NAME
M
BID # 200-001
Page 9
2. Exceptions can not be made to the following; General Conditions,
Special Conditions, Assignment of Antitrust Claims, Indemnification
Clause, Insurance and/or Bonding Requirements.
3. Failure to sign and return required pages.
4_ Failure to return an addendum (if issued) in its entirety including
sketches and blueprints.
4.10 Non -Responsible Bids: The Board reserves the right to consider a bidder'
history in the industry as well as failed bonding contracts in determining
a bidder's responsibility, and further reserves the right to declare the
low bidder not responsible if violations/history warrant such
determinations.
4.11 Awarding of Contracts: The Board will make bid awards in the best interest
of the College. The Board reserves the right to reject any or all bids and
to waive any technicalities in bids received. A College purchase order
when furnished the successful bidder, shall result in a binding contract
without action by either party. Each participating Co -Op Agency will
submit the same recommendation to their Commission/Board for approval.
5.0 BID TABULATION SHEET:
5.1 Bidders desiring a copy of the bid tabulation sheet may request same by
enclosing a self-addressed stamped envelope with bid, following approval of
recommendation of award. BID RESULTS WILL IJOT BE GIVEN OUT OVER THE PHONE.
6.0 POSTING OF BID TABULATIONS:
6.1 Bid tabulations with recommended awards will be posted for review by
interested parties on the Bid Bulletin Board located in the Purchasing
Department, 6th Floor, Ft. Lauderdale Center, at or about 9:00 AM May 10,
2000, and will remain posted for a period of 72 hours. Failure to file a
protest within the time prescribed in Section 120.53 (5), Florida Statutes,
shall constitute a waiver of proceedings under Chapter 120, Florida
Statutes.
7.0 CANCELLATION/TERMINATION:
7.2 The Director of Purchasing, by written notice may terminate in whole or in
part any purchase orders resulting from this invitation when such action is
in the best interest of the College/Co-Op. If purchase orders are so
terminated, the College/Agency shall be liable only for payment for
services rendered prior to the effective date of termination. Services
rendered will be interpreted to include cost of items already delivered
plus reasonable cost of supply actions short of delivery.
BIDDERS SIGNATURE COMPANY NAME
Page 10
BID # 200-001
8.0 DEBRIS:
8.1 Vendor shall be responsible for the prompt removal of all debris, which is
a result of delivery.
9.0 DELIVERY:
9.8 Bidder to state if a minimum dollar amount per purchase order is needed to
process an order. $( ) or # of pallets. Bidder to state
minimum # of pallets he agrees to deliver
9.9 Depending upon quantity on the purchase order, items must be ready for
pick-up or delivery must be made within ten (10) working days after receipt
of order. When delivered, sod is to be F.O.B. delivered to any location
within Broward and Miami -Dade counties as indicated.
The participating agencies reserve the right to pick up with their own
vehicle any requirement under 2,000 square feet of sod, but will require
delivery of any order in excess of 2,000 square feet that is to be
delivered and unloaded by contractor at one time. Sod will be ordered on
an as needed, when needed basis. All sod to be delivered and unloaded by
contractor must be on pallets which are in good condition. Pallets are to
be picked up by Contractor upon notification.
The successful bidders must have a stocking facility within Broward County
in order for the pick up requirements of each participating agency to be
met.
Delivery in excess of ten (10) calendar days may be reason for rejection of
bid or cancellation of agreement.
10.0 EQUIVALENTS:
10.1 No alternates will be accepted. Items quoted must be "as specified"
12.0 F.O.B. POINT:
12.2 The F.O.B. point shall be Broward/Miami-Dade County at the delivery address
indicated on the College/Agency Purchase Order.
15.0 INSURANCE REQUIRED:
15.1 It shall be the responsibility of the successful Vendor to maintain
Worker's Compensation Insurance, Property Liability Insurance, Property
damage Insurance, and Vehicle Liability Insurance during the time any of
his personnel are working on Broward Community College/Agency property.
Public liability coverage shall not be less than $100,000 for injury or
death to any one person, and not less than $500,000 on account of one
accident. Property damage insurance shall be in an amount not less than
BIDDERS SIGNATURE COMPANY NAME
L2
Page 11
BID # 200-001
$50,000 for each accident. Loss by fire or any other cause shall be the
responsibility of the Vendor until such time as the items and/or work has
been accepted by the College/Agency. The Vendor shall furnish the
College/Agency with Certificate of Insurance after award has been made but
prior to start of any work on College/Agency property.
Attention is called to the fact that all insurance companies shall be
authorized to do business in the State of Florida. Insurance Certificate(s)
must be furnished to Broward Community College and participating agency
within ten (10) calendar days after receipt of notice of award. If the
insurance company is an out of state firm, a Power of Attorney from a
Resident Agent is required. Insurance Certificates must reference the bid
number and reference Broward Community College/Agency as additional
insured.
17.0 PAYMENT:
17.1 Payments will be made in accordance
entities participating. In no case
requirements. In no case will the
College/Agency without full payment
all subcontractors involved in the
20.0 EQUAL OPPORTUNITY EMPLOYER:
with the accepted practice of the
will the payment date exceed legal
vendor submit an invoice to the
being made and funds cleared to any and
work indicated on the invoice.
20.1 Broward Community College is dedicated to ne concept of equal opportunity.
The College will not discriminate on the basis of race, color, religion,
sex,.age, national origin, handicap or veteran's status in its employment
practices or in the admission and treatment of students.
20.2 Bidder's Equal Opportunity Statement: Bidder by virtue of bidding, hereby
certifies to the District Board of Trustees of Broward Community College
that they are an Equal Opportunity Employer and are in compliance with the
Terms and Conditions of Broward Community College's corresponding
Invitation to Bid and will, if required, file a Contractor's "Written
Equity Plan".
22.0 PROTECTION OF PROPERTY:
22.1 The successful bidder shall at all times guard from damage or loss to the
property of the College or other Co -Op agencies,,or of other vendors or
contractors and shall repair or replace any loss or damage unless such be
caused by the College/Agency, other vendors or contractors. The
College/Agency may withhold payment or make such deductions as it might
deem necessary to insure reimbursement for loss or damage to property
through negligence of the successful bidder or his agents.
23.0 QUALIFICATION OF BIDDERS:
BIDDERS SIGNATURE COMPANY NAME
Page 12
BID # 200-001
23.1 This bid will be awarded only to a responsible bidder, qualified by
experience and in a financial position to provide the items specified. In
order to facilitate the prompt award of this bid, the bidder shall submit
with his proposal:
A. Experience record showing bidder's training and experience in similar
work.
B. List of similar work satisfactorily completed and brief description
with location, dates of contracts, names and addresses of owner.
C. List of equipment and facilities available to do the work.
23.2 Bidder is to complete the Bidder's Qualification Form enclosed; and return
with bid proposal.
24.0 QUANTITY:
24.1 The quantities shown are estimated as one year's requirement. The
College/Co-Op reserves the right to increase or decrease the total
quantities.
30.0 INTERPRETATION OF BIDDING DOCUMENTS:
30.1 Only the interpretation or correction so given by the Director of
Purchasing, Broward Community College, in writing, shall be binding and
prospective bidders are advised that no other source is authorized to give
information concerning, or to explain or interpret, the bidding documents.
NOTE: Questions regarding bid specifications must be submitted -to the
Purchasing Department ten (10) days before the bid opening date to ensure
adequate time to issue an addendum if required.
32.0 BID SPECIFICATIONS:
32.1 Direct questions concerning bid specifications to.'Bob Persiano,
(954) 761-7455.
33.0 TAXES AND PERMITS:
33.1 Although the owner is not subject to the Florida Sales and Use tax, any
vendor/contractor who purchase materials which will be used in the
construction of a State owned building will not be exempted from the
Florida Statutes:
The State, any county, municipality or political subdivision of this State
is exempt from the sales tax, except this exemption shall not include sales
BIDDERS SIGNATURE COMPANY NAME
4., .
Page 13
BID # 200-001
of tangible personal property made to contractors employed either directly
or as agents of any such government or political subdivision thereof when
such tangible personal property goes into or becomes a part of public works
owned by such government or political subdivision thereof.
The bidder shall take these factors into consideration in preparing his
proposal, including therein the cost of the State and Use Tax on materials,
but excluding the cost of those taxes and permits not applicable.
35.0 PRICES:
35.1 All prices quoted shall include all costs and expenses for taxes, labor,
equipment, materials, commissions, transportation charges and expenses for
handling material, together with any and all other costs and expenses for
performing and completing the work, to include all pallet costs and/or deposits.
The price shall remain firm for a twelve (12) month period and thereafter may
only increase by 54 per year. If at any time during the contract period the
College/Co-Op is able to purchase equivalents to the "as specified" item at a
price less than our contract price, the successful bidder shall meet these
prices; and in the event of his failure to do so, the College may negotiate for
a new contract on the open market.
35.4 Firm Price: Broward Community College will not accept any bids that do not
guarantee a firm price until completion of order.
36.0 TIME EXTENSIONS: µ
36.1 Agreement for Sod/Sod Installation for twelve (12) months from date of
award and subject to additional twelve (12) month periods based on N
Performance and/or quality of workmanship, and at the same firm unit price
bid herein. The obligations of the College under this award are subject to
the availability of funds lawfully appropriated annually for its purposes
by the legislature of the State of Florida.
37.0 TORT IMMUNITY:
37.1 The College hereby reserves to itself any and all_�,ort immunity as
provided to it by the laws of the State of Florida. It is hereby agreed
that the Colleges liability is limited to the extent permitted by the
Florida Constitution and Florida Statute 768.28 or any amendments thereto.
Any and all such liability shall be limited to apd shall not exceed the
amount of insurance coverage applicable to such an agreement provided to
the College -through the Florida Community College Risk Management
Consortium.
38.0 PURCHASING POLICY:
38.1 COLLEGE POLICY GHx-7.02 - Bidding Authority to Purchase, and Contracts
Awarded Pursuant to Bids, is a part of these conditions by reference.
BIDDERS SIGNATURE COMPANY NAME
Page 14
BID # 200-001
38.2 Any person who files an action protesting a decision or intended decision
pertaining to contracts administered by the College pursuant to FS
120.57(3) shall post with the College at the time of filing the formal
written protest, a bond payable to the College in an amount equal to one
percent (14) of the contract or $5,000.00 whichever is less, which bond
shall be conditioned upon the payment of all cost which may be adjudged
against him, in the administrative hearing in which the action is brought
and in any subsequent appellate court proceeding.
39.0 PUBLIC ENTITY CRIMES
39.1 F.S. 287.133 (2) (a) A person or affiliate who has been placed on the
convicted vendor list following a conviction for a public entity crime may
not submit a bid on a contract with a public entity for the construction or
repair of a public building or public work, may not submit bids on leases
of real property to a public entity, may not be awarded or perform work as
a contractor, supplier, subcontractor, or consultant under a contract with
any public entity, and may not transact business with any public entity in
excess of the threshold amount provided in F.S. 287.017 for CATEGORY TWO
($25,000.00) for a period of 36 months from the date of being placed on the
convicted vendor list.
Note: Bidder by signing the bid submittal forms attests they have not been
placed on the convicted vendor list.
40.0 REPORTS:
40.1 Bidder should supply the College with a yearly report on all items
purchased during contract period. Report to include sod type, unit price
and quantity. Grand total of all purchases and total by each commodity.
41.0 RECYCLING:
41.1 Contractor must comply with any current or future recycling program
established by the State, the county, the Municipality and/or Broward
Community College. Inability.to comply or reach agreement with BCC to meet
compliance will result in cancellation of award.
45.0 CONTRACT PERIOD:
45.1 The purpose of this bid is to establish a one (1t year contract with the
option for additional twelve (12) month periods (See Special Conditions
45.0 Time Extension). Items attached on the Bid Summary Sheets are a random
sampling of our needs throughout the years. Items will be ordered on an as
needed basis.
Contract Period: (June 4, 2000 to June 3, 2001)
BIDDERS SIGNATURE
COMPANY NAME
n
Page 15
BID # 200-001
At the end of the contract period, the College may extend the Contract on a
month by month basis, up to a maximum of 5 months, under the same terms and
conditions if it is in the College's best interest.
4
BIDDERS SIGNATURE COMPANY NAME
BID # 200-001
BID SPECIFICATIONS
BID # 200-001
Sad/Sod Installation
SCOPE:
Page 16
Bids are hereby invited for a continuing contract on an as needed basis at
various locations throughout Broward and Miami -Dade Counties for Sod/Sod
Installation for the Broward County Cooperative Purchasing Group. The
Contractors must furnish all supervision, labor, materials, supplies and
equipment as necessary to properly perform the work described in this invitation
to bid. The Contractor must be licensed and insured. No guarantee is given to
the amount of sod that will be required during the contract period.
CONTRACT PERIOD:
Agreement for Sod/Sod Installation for twelve (12) months from the date of award
and subject to additional twelve (12) month periods not to exceed a three year
period based on performance and/or quality of workmanship and/or material, and
with the approval of all participating agencies.
QUANTITY:
All quantities stated on the proposal form are approximate based on current:
estimates of work to be performed and available finding. Actual quantities,,may
be greater or less than stated on the bid form. The estimated quantities are
estimates for the next twelve (12) months and not for any one (1) specific
project.
The Co -Op reserves the right to purchase small quantities of sod (11to 4
pallets) from other vendors when needed for small projects, or if not
immediately available from the contract vendor.
Contractor must have the ability to deliver and install' if required up to 50,000
square feet of sod per day if requested.
AWARD:
Vendor may bid on any or all of the types of sod specified. The Co -Op will
award the contract per Special condition 4.0_
The Board or each participating agency reserves the right to consider a bidder's
history of citations and/or violations of regulations in the industry in
determining a bidder's responsibility and further reserves the right to declare
the low bidder not responsible if violations warrant such determinations. The
Board or each participating agency further reserves the right to consider a
BIDDERS SIGNATURE COMPANY NAME
4. ' M
Page 17
BID # 200-001
bidder's history of not meeting established work schedules on prior bids and/or
poor quality of material supplied on prior bids.
PERFORMANCE:
The sod material delivered under this contract must be of the highest caliber
and meet all Federal, State and Local Laws. All sod installation work must meet
the enclosed specifications and be approved by the ordering Co -Op Agency. Any
sod delivered and/or installed not meeting the specifications outlined in this
Invitation to Bid shall be replaced at the discretion of the Co -Op ordering
Agency.
If any material is damaged or destroyed through the fault of your company or a
representative of your company the item must be replaced within 48 hours at your
expense. The replacement sod must be of the same species and size. Failure in
the above requirements will result in the cancellation of the contract.
All sod deliveries shall be made between 9:00am and 1:00pm on the day
installation and/or delivery is to be completed. Co -Op Agency must be informed
forty-eight (48) hours in advance of all sod deliveries and/or changes in a
delivery schedule. Co -Op Agencies reserve the right to require the
delivery/installation to be on certain days (Example only: Monday -- Thursdays)
or to change the delivery times from those stated herein. No deliveries will be
accepted without receipt. Total quantity subject to final measurements. It will
be the vendor's responsibility to insure that ttie square footage per pallet is
correct and according to Agency's specifications. Agency is to verify quantity
upon delivery, and notify vendor of any shortages.
All deliveries of sod shall be palletized and shall be unloaded with44
Contractor's personnel and equipment. Pallets shall be placed at various points
in the field to be sodden to allow for more efficient sodding operations. It is
the responsibility of the driver delivering sod to have a Co -Op Agency
representative sign a delivery receipt showing exact number of pallets of sod
delivered. The Co -Op Agencies will not be responsible for.any pallets left at
the field site. It will be the responsibility of the successful bidders to pick
up all pallets within (24) hours of delivery.
BIDDER'S QUALIFICATIONS:
Contractor must fie regularly engaged in the growing and/or installation of sod
material. Labor crews shall be controlled and directed by a foreman well versed
in landscape installation, plant material and reading blueprints. Labor crews
are employees of the Contractor and as such receive any insurance and/or
benefits, etc. Required by law and are paid by the Contractor directly and not
from any Co -Op agency. Labor crews must be citizens of the United States or
have a green card as required by law.
BIDDERS SIGNATURE COMPANY NAME
Page 18
BID # 200-001
QUALITY ASSURANCE:
The Contractor's superintendent shall be well versed in Florida sod material and
planting operations.
All other employees shall be competent and highly skilled in their particular
job in order to properly perform the work. The Contractor shall be responsible
for maintaining the quality of the material on the job throughout the duration
of his/her responsibility.
Any nursery supplying sod that has represented the quality of the sod as being
higher than the actual grade as determined under this section shall remove from
the project all sod already delivered. Also, the nursery shall not be allowed
to supply any additional sod until written evidence is submitted by the
Contractor and confirmed by the Grounds Maintenance departments of the
participating agencies that all material has been inspected and approved by the
State Plant Board as being of the quality as represented.
The Co -Op has the option to inspect the sod fields prior to the awarding of the
bid and any time during the contract period in order to assure that the sod
quality meets the Bid Specifications.
Compliance with all current restrictions is regarded to movement of sod into or
within areas which are outside of quarantine boundaries for the white fringed
beetle and the imported fire ant, as issued by the following agencies:
1. U.S. Department of Agriculture, Animal and Plant Health Inspection
Services.
2. Florida Department of Agriculture, Division of Plant Industry. °
All botanical and common names for sod have been from Hortus Third, 1976
edition. Names of varieties not included therein have been generally derived
from names accepted in the landscape industry. Where the local nomenclature of
the common name differs, the local nomenclature has been used.
The sod shall be nursery grown, except where specified otherwise, and shall
comply with all required inspections, grading standards,, and plant regulations
as set forth by the Florida Department of Agriculture.. -
INSPECTIONS:
Inspections may be performed by the Agency ordering the material prior to the
material being unloaded. If the material does not meet the specifications and
conditions of the bid, the Agency may reject the entire shipment or a portion of
the shipment at the Agencies discretion.
SUBSTITUTIONS:
Substitutions of sod types shall be permitted only upon submission of documented
proof that the particular type specified is not obtainable. Substitute shall be
BIDDERS SIGNATURE COMPANY NAME
■
BID # 200-001
Page 19
submitted for approval by the Grounds Maintenance departments of the
participating agencies. The Agencies reserve the right to obtain the sod
requested from another source.
GUARANTEE:
The Guaranteeing of sod shall be construed to mean the complete and immediate
replacement of sod if it is:
1. Not in a health growing condition.
2. There is a question to its survival ability at the end of the
guarantee period.
3. It is dead.
4. Contains any weed contamination.
5. Infestation of a...X pests and/or bugs (i.e. white fringed beetle)
Replacement of sod shall be of the same species as that of the plant to be
replaced.
The guarantee shall be null and void for sod which is damaged, unhealthy, or
dies as a result of Acts of God, limited to hail, freeze and winds which exceed
hurricane force, providing the sod was in a healthy growing condition prior to
these Acts of God.
TRANSPORTATION:
Movement of sod shall comply with all federal, State and local laws and
regulations. Sod shall be transported on vehicles of adequate size.
DELIVERY/WORK SCHEDULE:
Contractor shall guarantee delivery and/or work schedule.within ten (10)
calendar days after notification of each project. If Contractor cannot make sod
delivery and/or work schedule within ten (10) calendar days, the Co -Op Agency
has the option to obtain sod from the secondary award vendor and if that
contractor can not deliver or meet the work schedule within the ten (10)
calendar days then from another vendor who can deliver -and/or meet the work
schedule.
Deliver sod on pallets with root, system protected from exposure to wind and sun.
Deliver sod in gtiantities capable of being installed within forty-eight (48)
hours of cutting. All installation of sod must be completed within twenty-four
(24) hours after delivery to installation. site.
DEBRIS:
BIDDERS SIGNATURE COMPANY NAME
Page 20
BID # 200-001
Clean up of debris, left over sod and pallets is the responsibility of the
contractor. All debris is to be hauled away at no extra charge to the College
or any participating agency. Debris should be removed within 24 hours.
TRAFFIC CONTROL AND PROTECTION:
The plans for traffic control around or through work sites shall be developed
with safety receiving a high priority. The plans should include protection at
work site when work is in progress and when operations have been halted (such as
during the night). Provisions for the protection of work crews, traffic control
personnel, pedestrians and motorists shall be addressed. In all cases, the
operation plan for traffic control and protection shall include provisions for
the following:
a. Advance warning
b. Clear view of work site
C. Roadway delineation
d_ Regulatory information
e. Hazard warning
f. Barriers
g. Pedestrian safety
h. Access
i. Location of vehicles and equipment
j_ Night safety
k. Personnel training
1_ Traffic control and protection devices (see Florida Department of
Transportation Manual on Traffic Controls and Safe Practices for
Street and Highway Construction. Maintenance and Utility Operations.
4
A written plan detailing traffic control and safety protection should, if
required by a Co -Op Agency, be prepared by the successful vendor. This plan
will be a part of the continuing contract requirements.
PRICING:
The prices stated shall include all costs and expenses for taxed, labor,
equipment, materials, commissions, transportation charges and expenses, labor
for handling material, together with any and all other costs and expenses for
performing and completing the work, to include all pallet costs and/or deposits.
The prices shall remain firm for a twelve (12) month period and thereafter may
only increase by a maximum of 5% per year. '
BID SUMMARY INSTRUCTIONS:
Price offered for Sod Installation should be for service only. Materials will
be purchased at the prices established under the respective line item.
INSTALLATION (WHERE APPLICABLE)
BIDDERS SIGNATURE COMPANY NAME
Page 21
BID # 200-001
The sod shall be moist and shall be placed on moist soil. Pitchforks shall not
be used in handling sod, and dumping from vehicles shall be permitted. The sod
shall be carefully placed by hand, edge to edge, in rows at right angles to the
slope, commencing at the base of the area to be sodden and working upward. The
sod shall be immediately pressed firmly into contact with sod bed to provide a
true and even surface and insure knitting without displacement of sod or
deformation of the surfaces of the sodden area. The edges of the sodden areas
shall be staggered in a corresponding manner, providing the offset along the
edge does not exceed six inches (611). All vertical edging adjacent to sodden
areas shall be tamped so as to produce a feather edge. Should Contractor use a
roller, he shall coordinate it's use as necessary to avoid damage to other work
in place.
On slopes having a ratio of one in three or greater, peg the installed sod into
place with not less than two stakes per square yard.
Immediately after completing placement of sod, begin watering operation. Water
shall be applied in the amount necessary to keep the sod moistened to the full
depth of the root zone for a period of not less than two weeks.
After the sod has been installed, pallets and other debris created by the
Contractor shall be removed from the project. Any paved areas, including curbs
and sidewalks, which have been strewn with soil, sod waste or fertilizer, shall
be thoroughly swept.
In the event that weeds or other undesirable vegetation are discovered, that the
affected sod be removed as directed by the Grounds Maintenance Supervisor of the
appropriate agency. If necessary, it shall be replaced as needed.
Installation must be in staggered joints, edge to edge, and as tight as
possible. All sod shall be alive, fresh, and uninjured and free of insects,
pests, weeds, disease and Nematodes.
BID SPECIFICATIONS ALL TYPES OF SOD
The sod shall be a uniform thickness of 1-1/2" with a maximum of 1/2" thatch
allowable. Sod shall be in either slabs or rolled strilps of uniform length and
width measurement no less than 12" x 24". The Co -Op Agencies have the option to
order either slabs or rolled strips of sod.
All sods shall be well matted with a dense root system and of firm, tough
texture having a compact top growth and heavy root development. It shall be
free of objectionable grassy and broad -leaf weeds. Sod shall not be accepted if
it contains Bermuda grass (Note: this sentence does not apply to Bermuda items
. Sod sections shall be strong enough to support their own height and retain
their size and shape when suspended vertically from a firm grasp on the upper
ten percent (10%) of the section. Sod shall not be harvested or transplanted
when moisture content (excessively dry or wet) may adversely affect its
BIDDERS SIGNATURE COMPANY NAME
Page 22
BID # 200-001
survival. Sods shall be relatively uncompressed. The solid embedded in the sod
shall be a clean earth, free of stones and debris.
The sod shall have been mowed at least three tames with a lawn mower, with final
mowing not more than seven (7) days prior to the sod being cut for placement.
The sod shall be provided in commercial pad sized measuring not less than twelve
inches by twenty-four inches, and shall be live, fresh and uninjured at the time
of placement. It shall be machine cut at a uniform sort of thickness of 5/8
inches, plus or minus 1/4 inch at time of cutting. Measurement for thickness
shall exclude top growth and thatch. The sod shall be live, fresh and uninjured
at the time of planting_ It shall be shaded and kept moist from the time it is
cut until it is planted.
This section specifies the furnishing and/or installing of sod. The following
is a specific description of the sods being requested.
#1 - TYPE: ST. AUGUSTINE FLORATAM SOLID SOD (Stenataphrum Secundatum)
Commercial quality grade as specified by the Southern. Seed Certification
Association, Inc. including but not limited to the following:
• Sod shall be well matted with strong developed roots and be not less than two
years old, free of weeds and undesirable native grasses. Sod containing
Bermuda grass will not be accepted.
• Machine cut pad size: 12" x 24" x 3/4" (+1/411) excluding top growth and
thatch. Must me mowed two days prior to cut and able to remain intact when
suspended vertically with a firm grasp on upper 10% of pad.
• Sod must be viable (not dormant) and capable of vigorous growth when planted.
**ST. AUGUSTINE "PALMETTO" VARIETY,, SAME SPECS AS FLORATAM, BUT MORE COMPACT AND
MORE SHADE TOLERANT.
#2 - TYPE: BAHIA (Pas alum Notatum Arr entine)
Commercial quality grade as specified by. the Southern Seed Certification
Association, Inc. including but not limited to the following;
• Sod shall be well matted with strong developed roots and be not less than two
years old, free of weeds and undesirable native grasses. Sod containing
Bermuda grass will not be accepted.
BIDDERS SIGNATURE
COMPANY NAME
BID # 200-001
Page 23
+ Machine cut pad size: 12" x 24" x 3/4" (+1/411) excluding top growth and
thatch. Must be mowed two days prior to cut and able to remain intact when
suspended vertically with a firm grasp on upper 10% of pad.
• Sod must be viable (not dormant) and capable of vigorous growth when planted.
--
3 - TYPE: CERTIFIED -- _ BERMUDA ( Ti Tway 419 )
Sod is to be certified by the Southern Seed Certification Association, Inc.
An official labeling certificate is to accompany each shipment of sod.
• Bermuda sod shall be of premium grade and sand grown. No Broadleaf weeds and
no more than two percent of any other grass or weeds. Sod shall possess
characteristic upper surface pubescence. Sod shall be well matted with
strong developed roots and be not less than two years old.
• Machine cut pad size: 12: x 241, (except for "Big Roll Bermuda Sod which
shall be delivered as harvested 42" wide x 100' long rolls) x 3/41, (+1/4")
excluding top growth and thatch. Must me mowed two days prior to cut and
able to remain intact when suspended vertically with a firm grasp on upper
10% of pad.
• Sod must be viable (not dormant) and capable pf vigorous growth when planted.
SOD INSTALLATION SPECIFICATIONS
Installation shall be in accordance with the guidelines specified by the
Southern Seed Certification Association, Inc. and including but not limited to
the following:
• Installer must be equipped with proper tools to cut and smooth out
depressions created by loaders, forklifts, etc. and must have on -site
equipment to move sod pallets about. Ground preparation will be the
responsibility of the Agency. W
• All sod shall be planted within 48 hours of cutting and shall be kept shaded
and moist. Sod shall be carefully placed edge to edge by hand with tightly
fitted joints (overlapping will no be allowed).
• Sod shall be immediately pressed firmly into place by hand tamping or roller.
The installation operation shall provide a true and even surface and insure
knitting without displacement to sod or deformation of the surface of the
sodded areas. Areas inaccessible to roller shall be hand tamped.
BIDDERS SIGNATURE COMPANY NAME
r " r
Page 24
BID # 200-001
On slopes having a ratio greater than or equal to 1:3, sod shall be pegged
into place with not less than two stakes per square yard.
• installer shall clean all adjacent areas soiled during installation and
remove all pallets from site.
BROWARD COMMUNITY COLLEGE
PROPOSAL FORM - THIS IS NOT AN ORDER
BID SUMMARY
GROUP
1: ST. AUGUSTINE FLORATAM (ITEMS 1 THROUGH 5)
Estimated quantity: 1_540,000 sq. ft. for all participating
agencies
1)
Under 2,000 sq. ft. picked up by agency
$
s/f
2)
Under 2,000 sq. ft. delivered and unloaded
$
s/f
3)
2,000 sq. ft. or more, delivered and unloaded
$
s/f
(less than truckload)
4)
Sod installation (sod provided by others)
$
s/f
5)
Sod installation only (at time of delivery)
$
s/f
TOTAL GROUP 1: $
GROUP
II: BAHIA ARGENTINE (ITEMS 6 THROUGH 10)
Estimated quantity: 808,000 sq. ft. for all participatina
agencies
6)
Under 2,000 sq. ft. picked up by agency
$
s/f
7)
Under 2,000 sq. ft. delivered and unloaded
$
s/f
8)
2,000 sq. ft. or more delivered and unloaded
$
s/f
(less than truckload)
9)
Sod installation (sod provided by others)
$
s/f
10)
Sod installation only (at time of delivery)
$
s/f
BIDDERS SIGNATURE COMPANY NAME
BID # 200-001
TOTAL GROUP 1I: $
Page 25
NOTE: SIGNATURE & COMPANY NAME must be the same as on page one (1) of this
proposal.
a
I
BIDDERS SIGNATURE
COMPANY NAME
, „,
BID # 200-001.
BROWARD COMMUNITY COLLEGE
PROPOSAL FORM - THIS IS NOT AN ORDER
BID SUMMARY
GROUP
III:
BERMUDA GRASS 419 TIFWAY UNCERTIFIED
(ITEMS 11 THROUGH 15)
(estimated
quantity:1,220,000 sq. ft.for all participating
agencies)
11)
Under
2,000 sq. ft. picked up by agency $
s/f
12)
Under
2,000 sq. ft. delivered and unloaded
$
13)
2,000
sq. ft. or more, delivered and unloaded
$
(less
than truckload)
14)
Sod installation (sod provided by others)
$
15)
Sod installation only (at time of delivery) $
s/£
TOTAL GROUP III
$
GROUP IV: BERMUDA GRASS 328 CERTIFIED
(ITEMS 16 THROUGH 20)
(estimated quantity: 520,000 sq. ft. for all participating agencies)
**ORIGINAL CERTIFICATE MUST BE PRESENTED AT TIME OF DELIVERY
16) Under 2,000 sq. ft.. picked up by agency $ s/f
17) Under 2,000 sq. ft. delivered and unloaded
Page 26
s/f
s/f
s/f
NOTE: SIGNATURE &-COMPANY NAME must be the same as on page one (1) of this
proposal.
BIDDERS SIGNATURE
COMPANY NAME
HID # 200-001
18) 2,000 sq. ft. or more delivered and unloaded $
(less than truckload)
19) Sod installation (sod provided by others)
20) Sod installation only (at time of delivery) $
TOTAL GROUP IV: $
Page 27
s/f
$ s/f
s/f
GROUP V: BERMUDA GRASS 419 TIFWAY CERTIFIED( ITEMS 21
Estimated g!jantity:__l,150,000 sq. ft. for all participating
THROUGH 26)
agencies
**ORIGINAL CERTIFICATE MUST BE PRESENTED AT TIME OF DELIVERY
21)
Under 2,000 sq. ft. to be picked up by agency
$
s/t
22)
Under 2,000 sq. ft. delivered and unloaded
$
s/f
23)
2,000 sq. ft. or more delivered and unloadd'd
$
s/f
24)
Sod installation (sod provided by others)
$
s/f
25)
Sod installation 2n1Y (at time of delivery)
$
s/f
26)
42" wide rolls, delivered, unloaded and installed
$
s/f
(estimated quantity: 20,000 sq. ft.)
TOTAL GROUP V: $
NOTE: SIGNATURE & COMPANY NAME must be the same as on'page one (1) of this
proposal.
BIDDERS SIGNATURE COMPANY NAME
Page 28
BID ## 200-001
BROWARD COMMUNITY COLLEGE
PROPOSAL FORM - THIS IS NOT AN ORDER
BID SUMMARY
GROUP VI: ST. AUGUSTINE "PALMETTO" (ITEMS 27 THROUGH 31)
Estimated quantity: 258,000 sq. ft. for all participating agencies
27)
Under 2,000 sq. ft. picked up by agency
$
S/f
28)
Under 2,000 sq. ft. delivered and unloaded
$
S/f
29)
2,000 sq. ft. or more delivered and unloaded
$
S/f
30)
Sod installation (sod provided by others)
$
s/f
31)
Sod installation only at time of delivery
$
S/f
TOTAL GROUP VI:
$
GROUP VII: TRUCKLOAD PRICING (DIRECT FROM SOD
FARM), DELIVERED,
UNLOADED AND INSTALLED (ITEMS 32'THROUGH 37)
32)
Floratam: S/f per pallet $ S/f
$
Truckload
(including Palmetto)
33)
Bahia: s/f per pallet $ s/£
$
Truckload
34)
Bermuda 419: s/f per pallet $ S/f
$
Truckload
(Uncertified)
35)
Bermuda 328: s/f per pallet $ s/f
$
Truckload
(Certified)
36)
Bermuda 419: s/f per pallet $ S/f
$
Truckload
NOTE: SIGNATURE & COMPANY NAME must be the same as on page one (1) of this
proposal.
BIDDERS SIGNATURE COMPANY NAME
BID # 200-001
BROWARD COMMUNITY COLLEGE
PROPOSAL FORM - THIS IS NOT AN ORDER
BID SUMMARY
GROUP VII: TRUCKLOAD PRICING CONTINUED
37) Bermuda 419: # of rolls s/f/roll
(certified)
FLORATAM: # OF PALLETS/TRUCKLOAD
BAHIA: # OF PALLETS/TRUCKLOAD
BERMUDA 419 (U): # OF PALLETS/TRUCKLOAD
BERMUDA 328 (C): # OF PALLETS/TRUCKLOAD
BERMUDA 419 (C): # OF PALLETS/TRUCKLOAD
PALMETTO: # OF PALLETS/TRUCKLOAD
FLORATAM: # OF PALLETS/TRUCKLOAD
BAHIA: # OF PALLETS/TRUCKLOAD
BERMUDA 419 (UNCERT): # OF PALLETS/TRUCKLOAD
BERMUDA 328 # OF PALLETS/TRUCKLOAD
BERMUDA 419 (CERT) # OF PALLETS/TRUCKLOAD
Page 29
S/f
Truckload
NOTE: SIGNATURE & COMPANY NAME must be the same as on page one (1) of this
proposal..
BIDDERS SIGNATURE
COMPANY NAME
BID # 200-001
ASSIGNMENT OF ANTITRUST CLAIMS
Page 30
For and in recognition of good and valuable consideration, receipt of which is
hereby acknowledged,
(COMPANY NAME)
(COMPANY ADDRESS)
Acting herein by and through
(BIDDER'S NAME)
its
(BIDDER'S TITLE)
and duly authorized agent, hereby conveys, sells, assigns and transfers to the
State of Florida all rights, title and interest in and to all causes of action
it may now or hereafter acquire under the antitrust laws of the United States
and the State of Florida for price fixing, relating to the particular goods or
services purchased or acquired by the State of Florida pursuant to Bid #200-001.
NAME AND TITLE
DATE
FAILURE TO EXECUTE & RETURN WITH YOUR BID WILL RESULT
IN REJECTION OF YOUR BID.
I.
BIDDERS SIGNATURE COMPANY NAME
f' I r
BID # 200-00�. Page 3I
"EQUAL OPPORTUNITY EMPLOYER CERTIFICATE"
TO: The District Board of Trustees of Broward
Community College of Broward County, Florida
FROM: The undersigned bidder
The undersigned bidder hereby certifies to the District Board of
Trustees of Broward Community College that they are an Equal
Opportunity Employer and are in compliance with the Terms and
Conditions of Broward Community College's corresponding Bid
and will, if required, file a Contractor's "Equity Plan."
ACCEPTED By;
(Signature)
WITNESS: Title: w
For the
(Bidder's name)
WITNESS: Address
CORPORATE SEAL:
Date:
Reference 200-001
BIDDERS SIGNATURE
COMPANY NAME
BID # 200-001
DRUG FREE WORKPLACE CERTIFICATION (F.S. 287.087)
Page 32
IDENTICAL TIE BIDS - Preference shall be given to businesses with drug -free
workplace programs. whenever two or more bids which are equal with respect to
price, quality, and service are received by the State or by any political
subdivision for the procurement of commodities or contractual services, a bid
received from a business that certifies that it has implemented a drug --free
workplace program shall be given preference in the award process.
Established procedures for processing tie bids will be followed if none of the
tied vendors have a drug -free workplace program. In order to have a drug -free
workplace program, a business shall:
1) Publish a statement notifying employees that the unlawful manufacture,
distribution, dispensing, possession, or use of a controlled substance is
prohibited in the workplace and specifying the actions that will be taken
against employees for violations of such prohibition.
2) Inform employees about the dangers of drug abuse in the workplace; the
business' policy of maintaining a drug -free workplace; any available drug
counseling, rehabilitation, and employee assistance program; and the
penalties that may be imposed upon employees for drug abuse violations.
3) Give each employee engaged in providing the commodities or contractual
services that are under bid a copy of the statement specified in subsection
(I) .
4) In the statement specified in subsection (1), notify the employees that, as
a condition of working on the commodities or contractual services that are
under bid, the employee will abide by the terms of the statement and will
notify the employer_ of any conviction of, or plea of guilty or nolo
contendere to, any violation of chapter 893 or of any controlled substance
law of the United States or any State, for a violation occurring in the
workplace no later than five (5) days after such conviction.
5) Impose a sanction on, or require the satisfactory participation in a drug
abuse assistance or rehabilitation program if such is available in the
employee's community, by any employee who is so conivicted.
6) Make a good faith effort to continue to maintain a drug -free workplace
through implementation of this section.
As the person authorized to sign the statement, I certify that this firm
complies fully with the above requirements.
BIDDERS SIGNATURE COMPANY NAME
1, 1
CERTIFICATE OF INSURANCE ISSUE DATE:
I
(PRODUCER: ITHIS CERTIFICATE IS ISSUED AS A MATTER OF I
(INFORMATION
I (ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE I
(HOLDER. THIS CERTIFICATION DOES NOT AMEND, EXTEND OR I
(ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
I
(INSURED:
COMPANIES AFFORDING COVERAGE:
COMPANY LETTER A:
COMPANY LETTER B:
COMPANY LETTER C:
COVERAGES: THIS IS TO CERTIFY THAT POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR
THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH
RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN
IS SUBJECT TO ALL THE TERMS, EXCLUSIONS, AND CONDITIONS OF SUCH POLICIES, LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID
CLAIMS.
CO. I I
LTR.I TYPE OF INSURANCE (POLICY#
GENERAL LIABILITY
( ) COMM. GEN. LIABILITY
( ) CLAIMS MADE(X) OCCURRENCE
( ) OWNER'S & CONTR'S PROT
POLICY
EFF. DATE
POLICY
EXP. DATE
LIMITS
IGEN. AGGREGATE $
(PROD-COMP/OP AGG $
IPERS & ADV INJURY $
(EACH OCCURRENCE $
(FIRE DAMAGE
I(ANY ONE FIRE) $
(MEDICAL EXPENSE
I (ANY ONE PERSON) $
AUTOMOBILE LIABILITY
(X) ANY AUTO I I
I (COMB. SINGLE LIMIT
$
I (X) ALL OWNED AUTOS I
I
I (X) SCHEDULED AUTOS I I
I I B.I. (PER PERSON)
$
I (X) HIRED AUTOS
I (X) NON -OWNED AUTOS I I
I I B.I. (PER ACC)
$
I O GARAGE LIABILITY I I
I I
( ) I I
I I PROPERTY DAMAGE
$
I EXCESS LIABILITY I
( ) UMBRELLA FORM I I
I EACH OCCURRENCE
$
I ( ) OTHER THAN UMBR. FORMI I
I I AGGREGATE
$
WORKER'S COMPENSATION I I I (X) STATUTORY LIMITS
AND I I I I EACH ACCIDENT $
EMPLOYER'S LIABILITY I I I DISEASE -POLICY LMT $
I I I I DISEASE -EACH EMPL $
OTHER -
DESCRIPTION OF OPERATION/LOCATIONS/VEHICLES/SPECIAL ITEMS
Broward Community College is additional insured with respect to General liability (and Excess Liability if issued) in
regards to the terms & conditions of Bid #200-001, Sad/Sod Installation
CERTIFICATE HOLDER: I CANCELLATION: f
BROWARD COMMUNITY COLLEGE I SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE
ADMINISTRATIVE OFFICES I CANCELLED BEFORE THE EXPIRATION DATE THEREOF,
225 EAST LAS OLAS BLVD. I THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 30
FT. LAUDERDALE, FL. 33301 I DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER
I NAMED TO THE LEFT VIA CERTIFIE❑ MAIL
AUTHORIZED REPRESENTATIVE:
1" 1 1 f
1
Company Name:
Address:
BIDDER'S QUALIFICATION FORM
Phone Number: ( )
Corporation: Partnership Individual
Number of years in business under same ownership:
2. List name of officers of your firm:
TITLE:
TITLE:
TITLE:
3. Date of Organization or Incorporation:
4. office Organization:
Contact Person:
On -Site Supervisor (for Service Vendors):
Phone Numbers: DAY: NIGHT: w '
5. Experience:
COMPANY NAME ADDRESS CONTACT PHONE CONTRACT
PERSON NUMBER PERIOD
1.
2.
3.
4.
5.
6. Service Vendors:
List any account that canceled your service in the last two years,
COMPANY NAME ADDRESS CONTACT PHONE
PERSON NUMBER
1.
2.
3.
4.
BIDDER'S QUALIFICATION FORM (CONT.)
7. Insurance Carrier:
Name:
Address:
Contact Person: . Rhone No.
CONTRACT
PERIOD
INDEMNIFICATION CLAUSE
The Contractor shall indemnify, hold harmless, and defend the Owner and their
agents and employees from and against all claims, damages, losses and expenses
including attorney's fees arising out of or resulting from the performance of the work
provided that any such claim, damage, loss or expense (1) is attributable to bodily
injury, sickness, disease, or death, or to injury to or destruction of tangible property
other than the work itself, including the loss of use resulting therefrom and (2) is
caused in whole or in part by any negligent act or omission of the Contractor, any
Subcontractor, anyone directly or indirectly employed by any of them or anyone for
whose acts any of them may be liable, regardless of whether or not it is caused in
part by a party indemnified hereunder.
If any and all claims against the Owner or any of their agents or employees by any
employee of the Contractor, any Subcontractor, anyone directly or indirectly
employed by any of them or anyone for whose actions any of them may be liable, the
indemnification obligation under this Paragraph shall not be limited in any way by any
limitation on the amount or type of damages, compensation or benefits payable by or
for the Contractor or any Subcontractor under Worker's Compensation Acts, disability
benefit acts or other employee benefit acts.
SIGNATURE
Company Name
Address
FAILURE TO EXECUTE & RETURN WITH YOUR BID WILL RESULT
IN REJECTION OF YOUR BID.
DATE:
STATEMENT OF NO BID
Broward Community College
Purchasing Department
225 E. Las Olas Blvd.
Ft. Lauderdale, FI 33301
ATTEN: Director of Purchasing
We, the undersigned, have declined to bid on your Bid No. 200-001 for Sod/Sod Installation
for the following reasons:
We do not offer this product
Our product schedule would not permit us to perform
Unable to meet specifications
Unable to meet Bond requirements
We understand that if the "no bid" is not executed and returned, our name may be deleted
from the list of qualified bidders for Broward Community College.
COMPANY NAME
SIGNATURE -
COMPANY ADDRESS