Loading...
HomeMy WebLinkAboutCity of Tamarac Resolution (255)Temp. Reso. #9885 August 26, 2002 Page 1 CITY OF TAMARAC, FLORIDA RESOLUTION NO. R-2002-255 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA AUTHORIZING THE FIRST RENEWAL OF THE AGREEMENT BETWEEN THE CITY OF TAMARAC AND ADVANCED DATA PROCESSING, INC., FOR MEDICAL BILLING SERVICES, EFFECTIVE OCTOBER 1, 2002 THROUGH SEPTEMBER 30, 2003, PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Tamarac awarded RFP 99-17R and entered into an Agreement with Advanced Data Processing, Inc., for the provision of medical billing services, on September 22, 1999 by resolution R99-239, a copy of said resolution and Agreement is attached hereto as Exhibit "A"; and WHEREAS, the Agreement allows for two (2) additional one (1) year renewals; and WHEREAS, Advanced Data Processing, Inc. has agreed to renew the Agreement under the same terms and conditions, a copy of said renewal letter is attached hereto as Exhibit "B"; and WHEREAS, it is the recommendation of the Fire Chief and Purchasing and Contracts Manager that the City exercise the first renewal of the Agreement between the City of Tamarac and Advanced Data Processing, Inc., for a one-year term effective October 1, 2002 through September 30, 2003; and Temp. Reso. #9885 August 26, 2002 Page 2 WHEREAS, the City Commission of the City of Tamarac, Florida deems it to be in the best interest of the citizens and residents to authorize the renewal of the Agreement between the City of Tamarac and Advanced Data Processing, Inc., for the provision of medical billing services with Advanced Data Processing, Inc. for a one-year term effective October 1, 2002 through September 30, 2003 with one additional one-year renewal option. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA- SECTION 1: The foregoing "WHEREAS" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution upon adoption hereof. SECTION 2: The Agreement between the City of Tamarac and Advanced Data Processing, Inc. for the provision of medical billing services is hereby approved for the term October 1, 2002 through September 30, 2003 with one additional one-year renewal option. SECTION 3: All resolutions or parts of resolutions in conflict herewith are HEREBY repealed to the extent of such conflict. 1 7 L [l 1 Temp. Reso. #9885 August 25, 2002 Page 3 SECTION 4: If any clause, section, other part or application of this Resolution is held by any court of competent jurisdiction to be unconstitutional or invalid, in part or application, it shall not affect the validity of the remaining portions or applications of this Resolution. SECTION 5: This Resolution shall become effective immediately upon its passage and adoption. PASSED, ADOPTED AND APPROVED this 251h day of September, 2002. ATTEST: r )AeC MARION SWENSON, CMC CITY CLERK I HEREBY CERTIFY that I have approved this RESOLUTION as to form. MITCHELL KRAFT CITY ATTORNEY JQ,E� SCHREIBER Mayor RECORD OF COMMISSION VOTE: MAYOR SCHREIBER AYE DIST 1: V/M. PORTNER AYE DIST 2: COMM. MISHKIN AYE DIST 3: COMM. SULTANOF AYE DIST 4: COMM. ROBERTS AYE EXHIBIT W TEMP. RESO NO. 9885 Temp. Reso. #8749 September 1, 1999 Page 1 CITY OF TAMARAC, FLORIDA RESOLUTION NO. R-99- 6 3q A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA AUTHORIZING THE AWARD OF RFP 99-17R ENTITLED "MEDICAL BILLING SERVICES" TO ADVANCED DATA PROCESSING, INC.; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Fire Department is required to provide life support services to the citizens and visitors of the City of Tamarac and bill patients for these medical services; and WHEREAS, The City of Tamarac publicly advertised RFP 99-17R entitled "Medical Billing Services" in the Sun -Sentinel on May 9th and May 16th, 1999; and WHEREAS, Proposals were solicited from (10) vendors and six (6) proposals were received and evaluated by the Evaluation Committee consisting of the Assistant Fire Chief, Firefighter, Controller, Social Services Coordinator and Senior Buyer to determine responsiveness to the City's specifications and two proposers were requested to make presentations; and WHEREAS, Advanced Data Processing, Inc. was determined to be the most responsive, responsible proposer as per the tabulation attached hereto as Exhibit "A"; and Temp. Reso. #8749 September 1, 1999 Page 2 WHEREAS. The term of RFP 99-17R is for the period beginning October 1. 1999 through September 30, 2002 with the ability to extend the award for two subsequent one year periods, not to exceed a total award period of five (5) years; and WHEREAS, it is the recommendation of the Fire Chief and Purchasing and Contracts Manager that the billing of patients transported by the City of Tamarac Fire Department be awarded to Advanced Data Processing, Inc.: and WHEREAS, the City Commission of the City of Tamarac, Florida deems it to be in the best interest of the citizens and residents to authorize the award of RFP 99-17R entitled "Medical Billing Services" to Advanced Data Processing, Inc., for the purpose of billing patients transported by the City of Tamarac Fire Department. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA: SECTION 1: The foregoing "WHEREAS" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution upon adoption hereof. SECTION 2: RFP 99-17R entitled "Medical Billing Services' is hereby awarded to Advanced Data Processing, Inc. for the period beginning October 1, 1999 through September 30, 2002 with the ability to extend the award for two subsequent one year periods, not to exceed a total award period of five (5) years: and SECTION 3: All resolutions or parts of resolutions in conflict herewith are HEREBY Temp. Reso. #8749 September 1, 1999 Page 3 repealed to the extent of such conflict. SECTION 4: If any clause, section, other part or application of this Resolution is held by any court of competent jurisdiction to be unconstitutional or invalid, in part or application, it shall not affect the validity of the remaining portions or applications of this Resolution. SECTION 5: This Resolution shall become effective immediately upon its passage and adoption. PASSED, ADOPTED AND APPROVED this a Aday of J44y 1999. J,E SCHREIBER Mayor ATTEST: CAROL GO D CMC/AAE RECORD OF COMMISSION CITY CLER MAYOR SCHREIBER DIST 1: r COMM. PORTNER DIST 2: _ V/M MISHKIN I HEREBY CERTIFY that I DIST 3: COMM. SULTANOF H ve approved this RESOLUTION as to form. , DIST 4: COMM. ROBERTS ua MITCHELL S. KRAFT City Attorney STANDARD FORM OF AGREEMENT 9 THIS AGREEMENT is entered into on '12k a 1999, between the City of Tamarac, a municipal corporation with principal offices located at 7525 NW 881h Avenue, Tamarac, Florida 33321 (hereinafter "City") and, Advanced Data Processing, a Florida corporation with principal offices located at, 520 NW 165th Street, Miami, Florida 33169 (hereinafter "Contractor) WITNESSETH: The CITY and the CONTRACTOR in consideration of the mutual covenants hereinafter set forth, agree as follows: 1. The undersigned CONTRACTOR hereby represents that it has carefully examined the Proposal Specifications and all Contract documents, and will perform the contractual requirements pursuant to all covenants and conditions. The wCONTRACTOR agrees to comply with the requirements of the specifications contained in the Request for Proposal. 2. The CONTRACTOR, as evidenced by the execution of this contract, acknowledges that it has examined the physical characteristics of the job requirements. The CONTRACTOR further acknowledges that the proposal price of a Flat Fee Percentage of 7.00% to administer billing and collections and Flat Rate of $150.00 per month for Medicaid, includes all costs and expenses and is the total compensation required to be paid by the CITY for the satisfactory completion of the contract requirements. 3. The contract between the CITY and the CONTRACTOR include the following documents which are attached hereto and incorporated herein by reference of the following: CONTRACT DOCUMENT/S Request for Proposal, Instructions to Bidders, General Terms and Conditions, Insurance Requirements, Special Conditions Specifications Proposal Form Proposal Signature Form Statement of No Bid Variations Certification Proposer's Qualification Statement References Drug Free Workplace Certification Addenda numbers 1 to 2 , inclusive, and Any Modifications, including Change Orders, duly delivered after execution of this Agreement. 4. This Agreement shall be for a term of three (3) years beginning on October 1, 1999 and ending on September 30, 2002, and may be renewed in writing for two (2) additional one (1) year terms. /Pl ����- q�C��� 5. Whenever either party desires or is required under this Agreement to give notice to any other party, it must be given by written notice, sent by registered United States mail, with return receipt requested, addressed to the party for whom it is intended at the following addresses. �r'1 Jeffrey L. Miller City Manager City of Tamarac 7525 N.W. 88th Avenue Tamarac, FL 33321 With a copy to the City Attorney at the same address. CONTRACTOR Paul J. Franzelas (Name of Contractor) Vice President (Title of named above) Advanced Data Processing (Name of Company) 520 NW 1651" Street (Address) Suite 201 (Address) Miami Florida 33169 (City, State, ZIP) 6. The CONTRACTOR shall not, without prior written consent of the CITY, 0 assign any portion of its interest under this contract and, specifically, the CONTRACTOR shall not assign any moneys due or to become due without the prior written consent of the CITY. 7. CONTRACTOR represents and warrants that the computer system used to carry out the obligations set forth in this Agreement ("the System"), and all interfaces to the System, including, but not limited to, interfaces with other systems and data entry interface for the System, are Year 2000 compliant. Year 2000 compliant means information technology that accurately processes date/time data (including, but not limited to, calculating, comparing, and sequencing) from, into, and between the twentieth and twenty-first centuries and the years 1999 and 2000 and leap year calculations. Year 2000 compliant also means that the Year 2000 compliant information technology, when used in combination with other information technology, shall accurately process date/time data when other information technology exchanges datettime data with it. This warranty shall survive the expiration or termination of this Agreement. 8. CONTRACTOR agrees to indemnify and hold harmless the City of Tamarac, its elected and appointed officials and employees from any and all claims, suits, actions, damages, liability, and expenses (including attorneys' fees) including but not limited to, loss of life, bodily or personal injury, or property damage, and loss of use thereof, directly or indirectly caused by, resulting from, arising out of or occurring in connection with the failure of CONTRACTOR's System to be Year 2000 compliant. 9. The CITY and the CONTRACTOR each binds themselves, their partners, successors, assigns and legal representatives to the other party hereto in respect to all covenants, agreements and obligations contained in the contract documents. 10. The contract documents constitute the entire agreement between the CITY and the CONTRACTOR and may only be altered, amended or repealed by a 0 duly executed written instrument. 11. This Agreement shall be governed by the laws of the State of Florida as are now and hereinafter in force. The venue for actions arising out of this Agreement is fixed in Broward County, Florida. IN WITNESS WHEREOF, the parties hereto have executed this Agreement, the day and year first above written. ATTEST' Carol Gold, AAE/CIVIC Cite Clerk Mittiell S: Ki City Attorney WITNESS: CITY F TAM RAC, FLORIDA By: e Schreiber, Mayor For By" �_ ,tw► _ � � %'�r.L/�y� Jeffrey i_l MiWer City Manager (Print or Type Name) (Print or Type Name) CONTRACTOR: By: P�U �N4zkws v P (Print or Type Name and Title) • • 0 CORPORATE ACKNOWLEDGEMENT STATE COUNTY OF; C. '1 The foregoing instrument was acknowledged before me this - `�� day of , 1999 by ..(name of officer or agent, title of officer or agent) of kkV-p"N C-e� \.o C42 tiCj , (name of corporation acknowledging), a �-- Lo P=�& C� (state or place of incorporation) corporation, on behalf of the corporation. He is personally known to me identification and did (did not) take an oath. (type of identification) as S' ature of N ary Publi State of Florida 7 UC x�i/c r�CZi Pri , Type or Stamp Name of Notary ublic 4AyWf Pu YVETTE BLAIA-(„AILI~S : �� COMMISSION # CC 718204 O` Expl;EES FEB o TMRo02 U oaf �, _ANTIC BONDING CO., INC- U 'F <ORI Purchasing Division Paul Franzelas Vice President Advanced Data Processing, Inc. 520 NW 165 Street, Suite 201 Miami, FL 33169 City of Tamarac "Committed to Excellence... Always" August 26, 2002 RE: Agreement Renewal — RFP 99-17R Medical Billing Services Dear Mr. Franzelas: The City's Agreement with your company to provide medical billing services will expire on September 30, 2002. The original agreement provides for two (2) additional one-year renewals. This is the first renewal of the subject contract. Please advise if a one-year extension would be acceptable to your company by checking the appropriate box below, completing the signature and acknowledgement pages, and returning the original document to the Purchasing Division no later than September 3, 2002. Upon execution by the City, a copy will be returned to you for your records. If you have any questions, do not hesitate to contact me. Sincerely, r 4 4"Irl �, d Lynda S. Flurry, CPPO Purchasing/Contracts Manager I hereby agree to the first one-year renewal of RFP 99-17R, Medical Billing Services, for the term 10/1/2002 — 9/30/2003, subject to the same terms and conditions. ❑ I am unable to agree to a one-year renewal of the subject contract. 7525 NW 88th Avenue ■ Tamarac, Florida 33321-2401 N' (954) 724-2450 % Fax (954) 724-2408 ■ www.tamarac.org Equal Opportunity Employer City of Ti3 (11F](c3 Purchasing Division __._... IN WITNESS WHEREOF, the parties have made and executed this Agreement on the respective dates under each signature. CITY OF TAMARAC, through its Authorized Representative and Advanced Data Processing Inc., signing by and through its Vice President, duly authorized to execute same. !Maan S4noMC City Clerk Date ATTEST: rpo ate Secrtdary) C ��_ Type/Print Name of Corporate Secy. (CORPORATE SEAL) CITY OF TAMARAC VSchreiber, Mayor o// / U Y Date Jeffrey Miller, City Manager r ed as to form and I gal sufficiency: JMViihell S. Kraft, CV ney Date Advanced Data Processing, Inc. Company Name Signature of Authorized Offioar Paul Franzelas Type/Print Name of Authorized Officer Date 1 Ci(y of Tamarac ' Purchasing Division CORPORATE ACKNOWLEDGEMENT STATE OF FLORIDA COUNTY OF bR')u%A2� I HEREBY CERTIFY that on this day, before me, an Officer duly authorized in the State aforesaid and in the County aforesaid to take acknowledgments, personally appeared Paul Franzelas, Vice President of Advanced Data Processing, a Florida_Corporation, to me known to be the person(s) described in and who executed the foregoing instrument and acknowledged before me that he/she executed the same. °f-c, WITNESS my hand and official seal this d 7. day of 74 / , 20 6.1 S nature of Notary lic W. ow1b, nnr"I M.Hartu= State of Florida at L ge Camm1sdM # DD12Gffl6 ' Ezpimzs bane �7, U� ■ Print, Type or Stamp Name of Notary Public Personally known to me or Produced Identification Type of I.D. Produced DID take an oath, or ❑ DID NOT take an oath.