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HomeMy WebLinkAboutCity of Tamarac Resolution (283)Temp. Reso. #9918 - September 6, 2002 Page 1 CITY OF TAMARAC, FLORIDA RESOLUTION NO. R-2002 - 283 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA, AUTHORIZING THE APPROPRIATE CITY OFFICIALS TO APPROVE AND ACCEPT TASK AUTHORIZATION NO. 03-01L WITH GLATTING, JACKSON, KERCHER, ANGLIN, LOPEZ AND RINEHART, INC., TO PROVIDE LANDSCAPE ARCHITECTURAL SERVICES RELATED TO THE PLANNING AND DESIGN OF THE SOUTHGATE LINEAR PARK, PER THE EXISTING AGREEMENT WITH GLATTING, JACKSON, KERCHER, ANGLIN, LOPEZ AND RINEHART, INC., FOR LANDSCAPE ARCHITECTURAL CONTINUING SERVICES; AUTHORIZING AN EXPENDITURE NOT TO EXCEED $30,000.00; APPROVING ALL NECESSARY BUDGET TRANSFERS; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Tamarac desires to provide its residents and visitors a higher level of service by enhancing and improving its outdoor recreation facilities and environment; and WHEREAS, the City of Tamarac was awarded a Broward County Cultural Affairs Council Design Arts Program grant of $15,000.00, with a city match of $15,000,00, for planning and design of the Southgate Linear Park and will execute an Agreement for same; and WHEREAS, certain landscape architectural services are required for the design and planning of the Southgate Linear Park; and 1 Temp. Reso. #9918 - September 6, 2002 Page 2 WHEREAS, with the passage and adoption of Resolution No. R-2001-146, the City of Tamarac entered into agreements with three (3) consulting firms to provide landscape architectural continuing services for a period of five years on an "as needed" basis; and WHEREAS, the firm of Glatting, Jackson, Kercher, Anglin, Lopez and Rinehart, Inc., was one of the firms approved for these professional services; and WHEREAS, the proposal/agreement received from Glatting, Jackson, Kercher, Anglin, Lopez and Rinehart, Inc,, for professional services in connection with the planning and design of the Southgate Linear Park project, attached hereto as "Exhibit 1" was reviewed to determine cost and responsiveness to the City's needs; and WHEREAS, it has been determined that Glatting, Jackson, Kercher, Anglin, Lopez and Rinehart, Inc., possesses the required knowledge and experience to provide the necessary services relating to the planning and design of the Southgate Linear WHEREAS, based upon fee estimates provided by Glatting, Jackson, Kercher, Anglin, Lopez and Rinehart, Inc., an expenditure not to exceed $30,000.00, for professional services is recommended; and WHEREAS, funds are available for said purpose; and WHEREAS, it is the recommendation of the Director of Parks and Recreation and the Purchasing and Contracts Manager that the City of Tamarac approve and accept Task Authorization No. 03-01 L with Glatting, Jackson, Kercher, Anglin, Lopez and Rinehart, Inc., for the provision of professional services relating to the planning and design of the Southgate Linear Park; and WHEREAS, the City Commission of the City of Tamarac, Florida, deems it to be Temp. Reso. #9918 - September 6, 2002 Page 3 in the best interest of the City of Tamarac to approve and accept Task Authorization No. 03-01 L between the City of Tamarac and Glatting, Jackson, Kercher, Anglin, Lopez and Rinehart, Inc., for the provision of professional services, for an amount not to exceed $30,000.00, related to the planning and design of the Southgate Linear Park project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA: SECTION 1: The foregoing Whereas clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this resolution upon adoption hereof. SECTION 2: The appropriate City officials are hereby authorized to approve and accept Task Authorization No. 03-01 L for professional services by Glatting, Jackson, Kercher, Anglin, Lopez and Rinehart, Inc., in an amount not to exceed $30,000,00, a copy of which is attached hereto as "Exhibit 1 ". SECTION 3: Funding for said project is budgeted under ... SECTION 4: All necessary budget transfers are hereby approved. SECTION 5: All Resolutions or parts of Resolutions in conflict herewith are hereby repealed to the extent of such conflict. SECTION 6: If any clause, section, other part or application of this Resolution is held by any court of competent jurisdiction to be unconstitutional or invalid, in part or application, it shall not affect the validity of the remaining portions or applications of this Resolution. SECTION 7: This Resolution shall become effective immediately upon its passage and adoption. Temp. Reso. #9918 - September 6, 2002 Page 4 PASSED, ADOPTED AND APPROVED this 9t" day of October, 2002. ATTEST: MARION WENSON, CMC CITY CLERK I HEREBY CERTIFY that I have approved this RESOLUTION as to form. MITCHELL S. KRAfT''. CITY ATTORNE( JOE SCHREIBER MAYOR RECORD OF COMMISSION VOTE: MAYOR SCHREIBER AYE DIST 1: V/M. PORTNER AYE DIST 2: COMM. MISHKIN AYE DIST 3: COMM. SULTANOF AYE DIST 4: COMM. ROBERTS AYE C Temp. Reso . #9918 Exhibit 1 cc LETTER OF AGREEMLN'l' September 16, 2002 Kathleen Margoles - Director - Parks & Recreation Department City of Tamarac 7525 N.W. 88th AverlLre Tamarac, FI, 33321-2401 Plione: (954) 724-2445 Fax: (954) 724-2408 Hereinafter referred to as Client. AND Glatting Jackson Kerclier Anglin Lopez Rinehart, Inc. 222 Cleniatis St. West Palm Beacli, Florida 33401. Hereinafter rcl:crred to as Glatting Jackson. R.e: "City of Tamarac/Southgate Linear Park Master Plan Report" Glatting Jackson Project #1.7112.01. Tear Kathy: 1.0 PROJECT DESCRIPTION 1.1 Glatting Jackson bras entered into a ('ontint.ring Services Agreement witli the Client dated June 13, 2001. All services shall be provided based on the terns and conditions detailed lierein and in that. Agreement. 1.2 The Client desires to retain. Glatting Jackson to facilitate a series ofineetings regarding the conceptual dcsipi of the Southgate I.,inear Park develop a conceptual design for the park and develop a naeniorandurn describing; a cultural developnnent plan for the Park. 'H)e Client is the owner of the property. 2.0 SCOPE 01+ SERVICES PART I — Linear Park Plan .Report. 2.1 Project Management In addition to the specific services detailed below, Glatting Jackson shall coordinate our work with the Client's representative and the Client's (flatting Jackson Kercher Anglin Lopez Rincharr, Inc. Page I of-5 4 SU a b, + l err Ilah?? Pi,•nG 1, project team, monitor the project schedule as it relates to this scope, and provide timely invoicing and reporting ofproject progress. 2.2 Existing Data— Glatting .Jackson shall create base reaps of the project area using existing aerials and existing base data compiled previously for the development of the Linear Park_ Glatting ,lackson shall submit the base plans to the Owner for review and approval. 2.3 Site Analysis -- Chatting Jackson will visit the site one (l ) time in order to develop an understanding of the site's opportunities and constrairits. 2.4 Kickoff Meeting —Glatting Jackson shall meet with staff assigned to the project one (l ) time to kickoff the project, review t:lie existing data, a potential agenda for- the public workshops, and discuss project objectives, issues and concerns. 2.5 Public Workshop #1 Facilitation - Glatting Jackson shall facilitate a public workshop for discussion regarding the .I_,incar Park developincrlt program. The Client shall be responsible for public advertisement and notification of homeowners, as well as reservation of a meeting space:, and any relreshnlcnts i-cquired. Glatting Jackson shall provide sign -in sheets and flipcharts to record public comments. The agenda for the public meeting shall be to review acid discuss the previously presented master plan and r'celucst public input into the development of the proposed park. 2.6 Public. Workshop #2 .facilitation - Glatting Jackson shall facilitate a public workshop for discussion regarding the 'Cultural identity of' the City' and receive public input regarding a cultural development plan. The Client shall be responsible for public advertiseincrlt and notilication ofhomeowners, as well as reservation ofa meeting space and any i-cfreshmcnts required. Glatting .Jackson shall provide sign -in sheets and flipcharts to record public commetits. 2.7 Draft Conceptual Master Plan Report Cilat:t:rng Jaci<son. ShaII Subllllt a full color draft report oils (1) time which will include the following information: • Suinmary of Workshop #1 • Summary of Workshop /C • Narrative text describing the approach to a cultural development plan for the park. based oil input received at Workshop #2; and describing opportunities forpublic art. at the linear Park • C"orlceptual .MaStcr Plan Graphic (color l Fx17") depictirig a recommended development program based on public input and the use of public art at the Park • Order of Magnitude CoSt. EStlnlate. for the development of the Park. 2.8 Revisions — Glat:tirig Jackson shall revise the Conceptual Master Plan report one (l ) Glatting .lackson Kcrchct- Anglin Lopez Rinchart, Inc. Page 2 of 5 time based on written comments received from the Client. 19 1.'tiblic Workshop #3 Facilitation - Glatting Jackson shall facilitate a public workshop f'or discussion regarding the Draft: Conceptual. Master Plan Report. Glatting Jackson shall prepare a Powerpoint presentation summarizing the contents of the Master Plan Report, The Client shall be responsible for public advertisement and notification ofhomcowners, as well as reservation of' a meeting space and any refreshments required. Glatting Jackson shall provide sign -in sheets and flipcharts to record public comments. 2.10 Revisions -- Glatting Jackson sliall revise the Conceptual Master- Plan Report one (1) time based on direction from the Client due to comments received at Workshop #3. 2.11 Presentation to City Commission-- Glatting Jackson shall submit and present the Draft: Conceptual Master flan Report. to the City Commission for discussion and review. Glatting ,Jackson shall present the revised Powerpoint presentation summarizing the contents ofthe Master Plan and Cultural Development Plan that was prepared for Public Workshop #3. 2.12 Final Document. Submittal — Gl.attine, Jackson shall prepare the. final. Conceptual Master flan Report based on direction from the Client due to comments received at the City Commission presentation. Deliverables., As a resull of these tasks, (Walling Jackson shall deliver the: f �llorvirz�rhroducts: 1. Six; (Ci) Color Copies of the Draft Conceptual Master Plan Report 2. Jf rkshop #3 Summary Mefnorandum 3. P()rverpoint Pl"e'setll(7tion nf'the Conceptual Master Plan Report 4. ,Six (6) Color C:'olfics Filial C"Once plual Master Plan Report 5. One (1) Afounted 24 "x 36 " Color Copy of the Conceptual ptual Master Plan Graphic: PAIZT 11 — Additional Services 2.14 Additional Services Glatting Jackson will provide Additional Services as mutually agreed upon between Glatting Jackson and the ('lient. Additional Services may include, but are not limited to the following: • Additional Meetings with Staff Additional ?xhibits, Images, etc. Additional Public Workshops Additional Concepts Gritting Jackson Kercher Anglin Lopez Rinehart, Inc. Page 3 ot'5 3.0 VRO:II.+.",CT SCI .EDULE Glattiang Jackson is prepared to begin work on the project immediately upon receipt of' this executed 1,etter of Agreement. CTlatting Jackson., in consultation with the Client, shall perform its work in such a manner as to comply with an agreed upon schedule. 4.0 ASSIGNED PERSONNEL The following personnel from Matting Jackson will be assigned to this project, and will have the responsibilities described: David T... Barth, ASLA. _ Principal-In-Charge/Trincipal 3 Richard F. Durr, Jr., ASLA - Project Manager/Landscape Architect 4 5.0 COMI ENSA'I'ION 5.1 Part I —The fee for Part 1, Workshop Preparation and Facilitation, shall be billed on an lump sure basis using the attached hourly Rate Schedule, with an estimated budget of twenty Trine thousand two hundred dollars ($29,200), including direct costs. 5.2 Retainer No retainer will be required. 6.0 CI,IF.NT RF,SPONSIIII LITIF,S 6.1 Client shall designate a Project Representative immediately upon execution of this i,ett.er of'Agreement, who shall be (ilatting Jackson's point ofcontact with the Client, and who shall, by virtue of Client's designation, have authority to bind the Client. The Project. Representative shall be responsible for all coordination with the Owner (if a separate person or entity from the Client as shown. in Article 1) and any separate consultants. 62 Client shall provide full information to Cilatting Jackson regarding project requirements and constraints including, without limitation, a prograrn setting forth the Client's objectives, and shall provide all data, drawings, information or other resources requested by (ilatting Jackson drat are necessary for completion of the project. 6.3 Client shall comply with any schedule requirements made known to the Client by Glatting Jackson and, in any event, shall be available to meet with C3latting Jackson and provide decisions in a timely manner throughout the project. 6.4 Client shall be responsible for all other aspects of the project not specifically assigned to Glatting Jackson under this Letter of Agreement or any subsequent request (and acceptance) for Additional Service. (ilatting .lackson Kerchcr Anglin Lopez Rinehart, Inc. Page 4 or We look for -ward to working with you on this project. I1-yot.1 find these ternns acceptable please sign where indicated below and return one signed original to C ilatting.lackson for our files. Please call nie if you have any questions. Sincerely, lq?dl Richard E. Durr, Jr., ASLA, A.ICT Project Manager - AGREED TO AND ACCEPTED BY: I"Ire City ofTantar-ac Glatti► - Jackson Ke><c1�er Anglin Lope Rinehail nc*David By: 13 y: _ ,Toe Schreiber, Mayor �Blarth Its: a Its: .Icl .rey 1,. Miller/" � City M:11141,er. I Vice President Uattmn Zack. oti Kercher Anghn Lopes Rinch rrt, Inc. Page 5 of 5 Project dame: Project Numbs SAP � 8 700� GLATTiNG 1kn<SON KERCHER ANGLIN LOPEZ RINEHART, INC. Principal 3 Principal 2 Principal 1 Planner 4 Planner 3 Planner 2 Plaruter l Transportation Engineer 4 Transportation Planner 4 Tvmsprrmttz -n Plar nez 3 Transportation Planner 2 `i°r,r,portauon Planner 1 Ecologist 4 HOURLY RATE SCIEDULE S 2 0 0 Fret, ;; 3 105 $175 Ecologist 2 SB5 s 150 Ecologist I $65 1 and,;( ape Arclutzct 4 $125 S105 Landscape Architect 3 $105 $85 Landscape Architect 2 $85 $65 Landscape Desigm $65 S150 GIS Specialist 2 $85 125 GIs Specialist l c5 t $:Gw Graphic Artist 235 S35 Graphic Artist I S65 $�5 Administrative Assistant 'S S12Y Technician $50 Ewer Direct Costs — Other duce t cn the scope of services slla.11 �'e hill-r ,0 fir,., Clienl. at a ma plw of 1.1 S ti ;� ;cosy t,w sts are in addition to the fees for each part of t1,e ScoGe of Ser`I-icAs detailed rn the. Agreement. costs may include, but are rc=. limi?ed to rc r:Mduction, printing, photocopying, photo graphy, eowierservices, autotnobikmileagc and outer .expenses Personal automobile mileage s` z 'r xaed at a rate of $0.315 per. mile. Field vcLicle, mileage shalt be charged at a rate of .�0.50 per r!:� r Application fees 7 All applicatiar., iiltr g, and p.�rrrit fW irtcAidirtg, without limitation, all fees to Iceal egional and sra.., governments and agencies, shall be paid by the Client directly to the appropr;aie 1abrorcy at te required time. (labial Jackson Etial: 6 GSR CO DATE IMMMM-fl AcoR� CERTIFICATE OF LIABILITY INSURANC,TT-1 02/08/02 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE Johnston & Associates HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR P.O. Box 2703 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Winter Park FL 32790 Phone: 407-644-5722 Fax:407-628-1363 iPISURERSAFFDRDINGGOVERAGE INSURED �,. INSURER A: St. Paul Ins. CO an f INSURER B: Travelers Insurance Co. Li Glattinq Jackson Kercher INSURERC Continental Casualty Cam an Anglin Lopez Rinehart, Inc. 33 E Paine Street INSURERD: Orlando FL 32801 INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS —.._....._ _....,� LTR TYPE OF INSURANCE �__ POLICY NUMBER POLICY Ci"1 DATE MM/DD/YY POLICY FAi1 DATE MM/DD/YY LIMITS'..,.......,.,., GENERAL LIABILITY EACH OCCURRENCE $ 1 , 000 , 000 FIRE DAMAGE (Anyone fire) $300,000 A X. COMMERCIAL GENERAL LIABILITY BKO1066114 02/18/02 02/18/03 MED EXP (Any one person) _ $ 10 , 000. CLAIMS MADE OCCUR PERSONAL $ADV INJURY $ 1 , 000, 000 X CONTRACTUAL .......... LIABILITY GENERAL AGGREGATE $2,000,000� PRODUCTS - COMP/DPAGG $2 OOO 000 �GEI'LAGGREGATELIMITAPPLIESPER: 7POLICY n PRO• E LOC JECT AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 1,000,000 A ANY AUTO ('�Affiu� O1083574 /02 02/18/03 (Eaaccldenq BODILY INJURY (Per person) ALL OWNED AUTOS Vw0r-- S� O ,...---. SCHEDULED AUTOS a or Review: 2 HIRED AUTOS ! 1� BODILY INJURY (Per accident)'1"t Q.* NON -OWNED AUTOS .-„,.,. PROPERTY DAMAGE t_* GARAGE LIABILITY AUTO ONLY • EA AGCIDEN ANY AUTO OTHER THAN EA AC AUTO ONLY: AG EXCESS LIABILITY EACH OCCURRENCE s11000,090 A X OCCUR �cLAIMS 02/1-8/02 02/18/03 AGGREGATE $4,000,000 $ DEDUCTIBLE $ RETENTION $ $ I O� MPAELSN AND WORKERSCOMPENSATION }{ TOR_Y _LIMIT5.1_-„ .,...... EMPLOYERS' $ UB773H469302 01/01/02 01/01/03 E...,.,.. EACH ACCIDENT E.L. EACH $ 500 000 i E.L. ASE - EA EMPLOYEE $ 500 000 E.L. DISEASE - POLICY LIMIT S 500 , 000 OTHER C (Professional LAA004316242 01/04/02 01/04/03 Claims $1,000,000_ Liability FULL RETRO COVERAGE Made $40,000 Ded DESCRIPTION OF OPERATION S/LOCATIONS/VEHICLES/EXCLU$IONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS RE: TAMARAC PARKS,OPEN SPACE, RECREATIONAL & SOCIAL SERVICE MASTER PLAN. FAX TO 407-839-1789. CERTIFICATE HOLDER IS ADDITIONAL INSURED AS RESPE=S GENERAL & AUTO LIABILITY ONLY. fwmN CERTIFICATE HOLDER N I ADDITIONAL INSURED; INSURER LETTER: CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION TAMARAC DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL .30 DAYS WRITTEN CITY OF TAMARAC NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO 00 SO SHALL ANNE LODATO IMPOSE NO 0 AT10N OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR 7525 N. W. 88TH AVE. TAMARAC FL 33321 R:oRG—TH9 ATIVES. PRES E D i onACORD M ACORD CORPORATION 1988 25-S (7/97)