HomeMy WebLinkAboutCity of Tamarac Resolution R-2001-148Temp. Reso. # 9406
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June 13, 2001
Revision #2: 6/4/01
CITY OF TAMARAC, FLORIDA
RESOLUTION NO. R-2001-14S
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF TAMARAC, FLORIDA, AUTHORIZING THE
APPROPRIATE CITY OFFICIALS TO EXECUTE TASK
ORDER AUTHORIZATION NO. 01-01 WITH GLATTING,
JACKSON, KERCHER, ANGLIN, LOPEZ, RINEHART, INC.
TO PROVIDE LANDSCAPE, ARCHITECTURAL AND
ENGINEERING SERVICES RELATED TO THE MEDIAN
IMPROVEMENTS IDENTIFIED IN THE PHASE IV AND V
WORKPLAN OF THE COMPREHENSIVE STREET
IMPROVEMENT PROGRAM IN ACCORDANCE WITH THE
CITY CONSULTING ENGINEERING SERVICES
AGREEMENT AS AUTHORIZED BY TEMPORARY
RESOLUTION NO.9380; AUTHORIZING AN EXPENDITURE
IN AN AMOUNT NOT TO EXCEED $446,160; PROVIDING
FOR ADMINISTRATION OF THE TASK ORDER
AUTHORIZATION; PROVIDING FOR CONFLICTS;
PROVIDING FOR SEVERABILITY; AND PROVIDING FOR
AN EFFECTIVE DATE.
WHEREAS, on July 22, 1998, the City Commission of the City of Tamarac approved
the Comprehensive Street Improvement Program through Resolution No. R97-247; and
WHEREAS, Phase IV and Phase V of the Comprehensive Street Improvement
Program allows for median improvements to include landscaping, irrigation and curbing on
portions of City streets; and
WHEREAS, the City is desirous of beautifying 18.96 miles of medians as a part of
the Phase IV and V Landscape Design; and
WHEREAS, in accordance with the City Landscape Architectural Continuing
Services Agreement approved by the City Commission on June 13, 2001 through
Temporary Resolution No. 9380, the Public Works Department requested three consultants
Temp. Reso. # 9406
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June 13, 2001
Revision #2: 6/4/01
to provide proposals for performing landscape, architectural and engineering services
related to the above -mentioned median improvement project; and
WHEREAS, the following three (3) proposals were received and reviewed to
determine cost and respnsiveness to the City's specifications:
Proposer
Cost $
Glatting, Jackson, Kercher, Anglin, Lopez, Rinehart, Inc. $405,600
The RMPK Group, Inc. $417,000
Miller Legg and Associates, Inc. $494,760
;and
WHEREAS, Glatting, Jackson, Kercher, Anglin, Lopez, Rinehart, Inc. submitted the
lowest responsive proposal at $405,600; and
WHEREAS, Glatting, Jackson, Kerger, Anglin, Lopez, Rinehart, Inc. possesses the
required knowledge and experience to undertake the design of landscaping, irrigation, and
curbing required for the proposed median enhancements in Phase IV and Phase V of the
Comprehensive Street Improvement Program; and
WHEREAS, a project budget is recommended to be established in an amount not to
exceed $446,160 based upon a design cost estimate of $405,600 provided by Glatting,
Jackson, Kerger, Anglin, Lopen, Rinehart, Inc., and a project contingency established for
additional design or construction administration services which may arise in the course of
the project in an amount of $40,560, representing 10% of the estimated cost; and
WHEREAS, available funds exist in the Streets Improvement Project budget for said
purpose; and
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Temp. Reso. # 9406
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June 13, 2001
Revision #2: 6/4/01
WHEREAS, it is the recommendation of the Public Works Director, and
Purchasing/Contracts Manager that the City approve and execute Task Order
Authorization No. 01-01 to the agreement with Glatting, Jackson, Kercher, Anglin, Lopez,
Rinehart, Inc. for the provision of landscape, architectural and engineering services; and
WHEREAS, the City Commission of the City of Tamarac, Florida deems it to be in
the best interest of the citizens and residents of the City of Tamarac to execute Task Order
Authorization No. 01-01 between the City of Tamarac and Glatting, Jackson, Kercher,
Anglin, Lopez, Rinehart, Inc. for the provision of landscape, architectural and engineering
services related to Phase IV and V of the Comprehensive Street Improvement Program in
an amount not to exceed $405,600, in accordance with the City Consulting Engineering
Agreement as authorized by Temporary Resolution No. 9380.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF TAMARAC, FLORIDA THAT:
SECTION 1: The foregoing WHEREAS clauses are HEREBY ratified and
confirmed as being true and correct and are hereby made a specific part of this Resolution
upon adoption hereof.
SECTION 2: That the appropriate City Officials are HEREBY authorized to
accept and execute Task Order Authorization 01-01 to the Engineering Agreement with
Glatting, Jackson, Kercher, Anglin, Lopen, Rinehart, Inc. for provision of landscape
architectural and engineering services in an amount not to exceed $405,600 attached
hereto as Exhibit 1.
Temp. Reso. # 9406
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June 13, 2001
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SECTION 3: A total allocation for this task order in an amount not to exceed
$446,160 (a task order amount of $405,600 plus a 10% contingency of $40,560) is hereby
authorized.
SECTION 4: The City Manager is HEREBY authorized to
approve change orders in the amount not to exceed $10,000 per section 6-156 (b) of the
City Code, and close the contract award including but not limited to making final payment
when the work has been successfully completed within the terms and conditions of the
Jcontract and within the contract price.
SECTION 5: All Resolutions or parts of Resolutions in conflict herewith are
HEREBY repealed to the extent of such conflict.
SECTION 6: If any provision of this Resolution or the application thereof to
any person or circumstance is held invalid, such invalidity shall not affect other provisions
or applications of this Resolution that can be given effect without the invalid provision or
application, and to this end the provisions of this Resolution are declared to be severable.
SECTION 7: This Resolution shall become effective immediately upon its
passage and adoption.
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Temp. Reso. # 9406
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June 13, 2001
Revision #2: 6/4/01
PASSED, ADOPTED AND APPROVED this_j of 2001.
7
JOE SCHREIBER
MAYOR
ATTEST:
MARION SWLNSON, CMC RECORD OF COMMISSION V TE:
CITY CLERK MAYOR SCHRIEBER
DIST 1: COMM. PORTNER
I HEREBY CERTIFY that I have DIST 2: COMM. MISHKIN
approve OR as DIST 3: V/M SULTANOF
to for A / DIST 4: COMM. ROBERTS
rf N HELL S.I L I
CITY ATTORN
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IN WITNESS WHEREOF, the parties have made and executed this Agreement on the respective
dates under each signature. CITY OF TAMARAC, through its Mayor and Glatting Jackson Kercher
Anglin Lopez Rinehart, Inc. signing by and through David L. Barth (Vice President) and William C.
Kercher, Jr., (President) duly authorized to execute same.
The City of Tamarac
Glatting Jackson Kercher Anglin Lopez
Rinehart, Inc.
By: 'w" ` By:
Joe Schreiber, Mayor avid L. VBa �7�h, Vice President
Date: � —/3 0
Date: 5 ~ 22 —0
and
� VA
4 . �..�_
By:
Jeffr4A. N01ler, City Manager
Date: 6 '"i3"V
ATTEST:
Marion Swenson, City Clerk
Date: IC C 0, Or
ATTEST:
�w Z� -
Signature of Co brat ecretary
william J. �1hG1ir�
Type name of Corporate Secretary
(CORPORATE SEAL)
Glatting Jackson Kercher Anglin Lopez Rinehart, Inc.
IC
Project Name: City of Tamarac -Continuing LA Services
Project Number: 15726
GLATTING JACKSON KERCHER ANGLIN LOPEZ RINEHART, INC.
HOURLY RATE SCHEDULE
Principal 3
$200
Ecologist 3
$105
Principal 2
$175
Ecologist 2
$85
Principal 1
$150
Ecologist 1
$65
Planner 4
$125
Landscape Architect 4
$125
Planner 3
$105
Landscape Architect 3
$105
Planner 2
$85
Landscape Architect 2
$85
Planner 1
$65
Landscape Designer
$65
Transportation Engineer 4
$150
GIS Specialist 2
$85
Transportation Planner 4
$125
GIS Specialist 1
$65
Transportation Planner 3
$105
Graphic Artist 2
$85
Transportation Planner 2
$85
Graphic Artist 1
$65
Transportation Planner 1
$65
Administrative Assistant
$50
Ecologist 4
$125
Technician
$50
Other Direct Costs —Other direct costs incurred in completing the scope of services shall be billed to the
Client at a multiple of 1.15 times cost. These costs are in addition to the fees for each part of the Scope of
Services detailed in the Agreement. Other direct costs may include, but are not limited to, costs for
reproduction, printing, photocopying, photography, courier services, automobile mileage and other
expenses. Personal automobile mileage shall be charged at a rate of $0.315 per mile. Field vehicle
mileage shall be charged at a rate of $0.50 per mile.
Application Pees — All application, filing, and permit fees, including, without limitation, all fees to local,
regional and state governments and agencies. shall be paid by the Client directly to the appropriate agency
at the required time.
Client Initials
Glatting Jackson Initials
Glatting Jackson Kercher Anglin Lopez Rinehart. Inc.
rev. February 2001
CITY OF TAMARAC
TASK ORDER AUTHORIZATION No. 01-01
ROAD RESURFACING PROGRAM — PHASE IV and V DESIGN
SCOPE OF SERVICES
BACKGROUND
This work authorization is to provide landscape architectural/civil engineering design
services to the City of Tamarac for the design, permitting and bidding for Phase IV and V of
the City's Road Resurfacing Program. The Phase IV and V work plans include resurfacing
and median beautification for approximately 19 miles of City roadways.
1.0 PROJECT DESCRIPTION
1.1 The project will consist of the design, permitting and bidding services for
the Phase IV and V Resurfacing Work Plans. The City is the owner of the
property.
1.2 Glatting Jackson will serve as the design consultant for this scope of work.
Additional Professionals working on the project include R. J Behar & Co.,
Civil Engineers; and P. Wayne Kiser & Associates, Irrigation Design; who
are subconsultants to Glatting Jackson.
2.0 PROJECT SCHEDULE
Glatting Jackson shall complete the project design (Tasks 1 through Tasks
4) as described below within 180 days of the notice to proceed.
3.0 SCOPE OF SERVICES
The following provides a description of design and construction services related
tasks:
DESIGN AND CONSTRUCTION ADMINISTRATION
Task 1 — Pre -Design
Project Management -- In addition to the specific services detailed below,
Glatting Jackson shall provide services for management of the project
including coordination with the City's representative, monitoring the project
schedule as it relates to this scope, and timely invoicing and reporting of
project progress.
2. Coordination of the Work of Subconsultants to Glatting Jackson — The
City hereby acknowledges and agrees that Glatting Jackson will assume
responsibility for the coordination of work produced by any subconsultants to
Glatting Jackson as Project Manager for the project. All professional firms
working on the project shall bear separate responsibility and liability for the
work prepared by them.
Glatting Jackson Kercher Anglin Lopez Rinehart, Inc.
3. Existing Data — The City will provide Glatting Jackson with the following
data: boundary, topography, roadway surveys including location of existing
curbs, drainage structures and all utilities for each roadway corridor that
Glatting Jackson will incorporate into the development of base plans prior to
beginning design work. The City shall also provide approved specifications,
construction details and approved plant lists to Glatting Jackson. Glatting
Jackson shall confirm and incorporate into the construction documents the
general locations of underground facilities including electric, cable, phone and
signalization services as provided by Sunshine State One -Call and Broward
County where necessary. Glatting Jackson will consider all information
supplied by the Client as accurate and correct. Additional work required due
to inaccurate, incorrect, or incomplete information supplied by the City shall
be completed as an Additional Service.
4. Tree Survey — Glatting Jackson shall prepare a tree survey for each of the
roadway corridors. The tree survey shall meet City and County requirements
for permitting purposes. The tree survey shall augment the base maps as
provided by the City.
Site Analysis — Glatting Jackson will visit each roadway corridor one (1) time
in order to develop an understanding of opportunities and constraints. Each
corridor will be documented through field notes and photographs as to
potential opportunities and constraints of each roadway.
Design Intent - Glatting Jackson will attend a meeting with the City to
develop a shared vision for the project. The purpose of this exercise is to
develop an image of the project based on the development program and themes
discussed. The meeting will define the image and design vocabulary for the
project that will be used by the City and the design team to measure the
appropriateness of future design decisions. At this time, a final construction
budget (supplied by the City) will be verified by the City.
Public Meeting Number One — Glatting Jackson shall facilitate a public
meeting to solicit public input into the design process. The City shall be
responsible for public notices advertising the meeting and securing a meeting
location. Glatting Jackson shall prepare all materials for presentation to the
public, including sections illustrating proposed landscape improvements based
upon the preliminary construction budget as provided by the City. Glatting
Jackson shall produce and submit meeting minutes to the City.
Deliverables - As a result of these tasks, Glatting Jackson shall provide:
- Design Intent Memorandum
- Public Meeting Minutes
Task 2 — Schematic Design
Schematic Design (30% Construction Documents) -- Glatting Jackson will prepare
a schematic design package for the proposed improvements. The following will
constitute the scope of Glatting Jackson's work:
Glatting Jackson Kercher Anglin Lopez Rinehart, Inc.
• Overall landscape plan identifying proposed plant massing and theming.
• Preliminary horizontal layout of proposed median and curbing improvements.
• Order of magnitude opinion of probable cost.
2. Client Review — Glatting Jackson will submit the schematic design package for
City review. The City shall provide Glatting Jackson with written comments
regarding the schematic design package. Glatting Jackson shall attend one meeting
with the City to discuss the written comments. Upon review and approval of the
schematic landscape plans and opinion of probable construction cost, Glatting
Jackson shall proceed with the preparation of the Design Development phase of the
work, incorporating revisions suggested during the City review.
Deliverables — As a result of these tasks, Glatting Jackson shall deliver three (3)
half-size and one (1) full size sets of the Schematic Design Package that shall
include the following:
• Cover sheet and key sheet
• Preliminary notes and specs
• Overall landscape plans at 1" = 30'; identifying proposed plant
massings and theming
• Preliminary median improvements horizontal layout plan identifying
proposed median and curbing improvements (including required
transition and stacking distances)
• Preliminary landscape details
• Preliminary median and curbing details
• One (1) copy of the order of magnitude estimate of probable cost
Task 3 — Design Development Documents
1. Design Development Documents (60% Construction Documents) — Based on the
approved schematic landscape plan and preliminary estimate of probable cost, Glatting
Jackson will prepare design development documents. These documents will further
refine and articulate the project elements established in the schematic design phase.
2. Estimated of Probable Cost - Glatting Jackson will prepare an estimate of probable
cost based upon the design development documents.
3. Public Meeting Number Two — Glatting Jackson shall facilitate a public meeting to
solicit public comments regarding the design development documents. The City shall
be responsible for public notices advertising the meeting and securing a meeting
location. Glatting Jackson shall prepare all materials for presentation to the public.
Glatting Jackson shall produce and submit meeting minutes to the City. Glatting
Jackson shall incorporate minor revisions into the design development documents
based upon public comments as approved by the City.
4. Client Review - Glatting Jackson will submit the design development documents for
City review. The City shall provide Glatting Jackson with written comments regarding
the design development documents. Glatting Jackson shall attend one meeting with the
Glatting Jackson Kerchcr Anglin Lopez Rinehart, Inc.
City to discuss the written comments. Minor revisions will be incorporated into the
documents based on review comments. Major revisions shall be considered Additional
Services. Upon review and approval of the design development documents and the
estimate of probable construction cost, Glatting Jackson shall proceed with the
preparation of the Construction Document phase of the work, incorporating revisions
suggested during the City review. Glatting Jackson understands that the City may
desire to separate the Design Development package into separate packages based upon
timeline constraints for purposes of bidding.
Deliverables — As a result of these tasks, Glatting Jackson shall deliver three (3) half-
size and one (1) full size sets of the Design Development Package that shall include the
following:
Cover sheet and key sheet
- Refined notes and specs
- Overall landscape plans at 1" = 30'; identifying preliminary proposed planting
design, including proposed plant list
- Refined median improvements horizontal layout plan identifying proposed
median and curbing improvements
- Preliminary roadway striping plans and details
- Refined landscape details
- Refined median and curbing details
- Mainline irrigation layout
- Preliminary irrigation details
- One (1) copy of the order of magnitude estimate of probable cost
- Public meeting minutes
Task 4 — Construction Documents
Construction Documents (90% Construction Documents)— Based on the approved
design development documents, Glatting Jackson shall prepare construction documents
for the development of the landscape, medians, curbing and appropriate irrigation, as
well as:
■ Construction details, including details, elevations, and sections provided as
necessary to communicate the design intent and construction materials;
■ Technical specifications that define materials and methods appropriate for
construction.
2. Estimate of Probable Cost - Glatting Jackson shall prepare a final estimate of
probable cost for all elements detailed in the Construction Documents.
Client Review - Glatting Jackson will submit the construction documents for City
review. The City shall provide Glatting Jackson with written comments regarding the
construction documents. Glatting Jackson shall attend one meeting with the City to
discuss the written comments. Minor revisions will be incorporated into the documents
based on review comments. Major revisions shall be considered Additional Services.
Upon review and approval of the construction documents and the estimate of probable
Glatting Jackson Kercher Anglin Lopez Rinehart, Inc.
construction cost, Glatting Jackson shall finalize and submit the final construction
documents to the City as required for plans packaging. The City shall direct Glatting
Jackson as to the composition of the plans packaging for bidding purposes.
Deliverables — As a result of these tasks, Glatting Jackson shall deliver ten (10) half-
size and one (1) full size sets of the Construction Documents that shall include the
following:
- Cover sheet and key sheet
- Final notes and specs
- Overall landscape plans at 1" = 30'
- Median and curb improvements horizontal layout plan
- Roadway striping plans and details
- Landscape details
- Median and curbing details
- Irrigation layout, including head placement and pipe sizing at 1" — 20'
- Irrigation details
- Final technical specifications
- One (1) copy of the order of magnitude estimate of probable cost
4. Permitting Assistance — Glatting Jackson shall prepare permits for the construction of
the project to appropriate agencies. Permits may include, but are not limited to tree
relocation/removal permits. The preparation of the roadway striping plans shall be
coordinated with Broward County Traffic Engineering as required for approval of the
construction documents. The City is responsible for permit submittal and the payment
of any and all permitting fees.
Task S — Construction Observation
1. Bidding Assistance — Glatting Jackson will prepare unit price bid forms, issue
documents for bidding to bidders approved by the City, receive and review bids,
prepare a comparative bid analysis and recommend selection of a contractor.
Recommendations will be based upon past experience of the contractor, price, and
availability to perform the work within the anticipated schedule.
2. Construction Observation — Glatting Jackson will visit the site as needed at intervals
appropriate to the stage of construction to become familiar with the progress and
quality of work and to determine if the work is generally proceeding in accordance
with the construction documents. Each site visit will be accompanied by a detailed
report of any work Glatting Jackson determines to be in non-conformance with the
contract documents. Glatting Jackson will review and comment on shop drawings and
submittals. Final substantial completion inspections are included. The total number of
visits allotted for this task is a maximum of sixty (60), including thirty (30) for Glatting
Jackson and thirty (30) for the Civil Engineer.
PART II — ADDITIONAL SERVICES
Task 6 — Additional Services
1. Additional Services — Glatting Jackson will provide Additional Services as mutually
agreed upon between Glatting Jackson and the Client. Additional Services may include
Glatting Jackson Kercher Anglin Lopez Rinehart, lnc.
any service that is requested that is not specifically outlined within the Scope of
Services.
call)u 19 DIef.Yr Y 0)►I
Glatting Jackson shall bill the City a fixed fee for each Part of the Scope of Services as listed
below. Direct expenses are included in the fee, as further detailed on the Hourly Rate Schedule
attached to the Continuing Services Agreement. The City agrees that Glatting Jackson shall not
be required to provide detailed backup, in the form of hourly detail of any kind, in support of
invoicing for fixed fee or lump sum fee projects. If backup is required the City agrees to pay
Glatting Jackson, on an hourly basis, for the cost of providing such additional information.
Task 1 Pre -Design $42,500
Task 2 Schematic Design $59,200
Task 3 Design Development Docs $112,700
Task 4 Construction Doc. Development$148,200
Total — Tasks 1-4 $362,600
Task 5 — The fee for Task 5, Construction Administration, shall be shall be billed on an hourly
basis using the attached Hourly Rate Schedule, plus direct costs, not to exceed $43,000 without
written authorization from the Client.
Task 6 -- The fee for Task 6, Additional Services, shall be billed using the attached Hourly Rate
Schedule, or as an agreed upon fixed fee.
Hourly Rate Schedule / Other Direct Costs — Please refer to the attached Hourly Rate
Schedule for hourly rate charges and for information concerning other direct costs.
Subconsultant Fees — Fees for subconsultants working on this project under direct contract
with Glatting Jackson are included in the fees for each part of the scope of services detailed
above (Tasks 1-4).
R.J. Behar & Company: $141,070,
P. Wayne Kiser & Associates: $ 48,000.
Retainer - No retainer will be required.
Glatting Jackson Kercher Anglin Lopez Rinehart, Inc.
LISTING OF TEAM MEMBERS
David L. Barth, ASLA, AICP Principal in Charge (2)
Richard E. Durr, Jr., ASLA Project Manager/Landscape Architect (4)
Landscape Architecture
Richard E. Durr, Jr., ASLA, Senior Landscape Architect
Kirk Olney, ASLA, Landscape Architect
Chad Atkins, Landscape Designer
Sarah Wilkinson, Landscape Designer
Median Design / Civil Engineering
Robert Behar, RJ Behar and Associates
Juan Vasquez, Vice President, Civil Engineer
Francisco Leon, E.I. Roadway Engineer
Paola Cardenas, Technician
Irrigation Design
Wayne Kiser, P. Wayne Kiser & Associates
Glatting Jackson Kercher Anglin Lopez Rinehart, Inc.
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