HomeMy WebLinkAboutCity of Tamarac Resolution R-2001-160Temp. Reso. #9425
June 16, 2001
Page 1
CITY OF TAMARAC, FLORIDA
RESOLUTION NO. R-2001-160
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF TAMARAC, FLORIDA AUTHORIZING THE APPROPRIATE
CITY OFFICIALS TO EXECUTE AN URBAN AND
COMMUNITY FORESTRY GRANT MEMORANDUM OF
AGREEMENT AND MAINTENANCE MEMORANDUM OF
AGREEMENT BETWEEN THE FLORIDA DEPARTMENT OF
AGRICULTURE AND CONSUMER AFFAIRS AND THE CITY
OF TAMARAC FOR AN URBAN AND COMMUNITY
FORESTRY GRANT IN THE AMOUNT OF $10,000 FOR THE
REFORESTATION OF MCNAB PARK; AMENDING THE
GRANTS FUND BUDGET; PROVIDING FOR CONFLICTS;
PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the City Commission of the City of Tamarac realizes the importance of
restoring and expanding the tree canopy within the City; and
WHEREAS, the City of Tamarac submitted an application to the Florida Department
of Agriculture and Consumer Services for an Urban and Community Forestry Grant in the
amount of $10,000 for reforestation of McNab Park; and
WHEREAS, the City of Tamarac agrees to provide land clearing at McNab Park as a
match for the $10,000 grant award; and
WHEREAS, the Florida Department of Agriculture and Consumer Services requires
execution of an Urban and Community Forestry Grant Memorandum of Agreement and
Maintenance Memorandum of Agreement in order to process the grant award; and
WHEREAS, the City Manager and the Director of Parks and Recreation recommend
acceptance of the award; and
WHEREAS, the City Commission of the City of Tamarac deems it to be in the best
interest of the residents to execute the Florida Department of Agriculture and Consumer
Temp. Reso. #9425
June 16, 2001
Page 2
Services Urban and Community Forestry Grant Memorandum of Agreement in the amount
of $10,000, and Maintenance Memorandum of Agreement, for the reforestation of McNab
Park.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF TAMARAC, FLORIDA:
SECTION 1: That the foregoing "WHEREAS" clauses are hereby ratified and
confirmed as being true and correct and are hereby made a specific part of this Resolution.
SECTION 2: The appropriate City Officials are hereby authorized to execute the
Florida Department of Agriculture and Consumer Affairs Urban and Community Forestry
Grant Memorandum of Agreement and Maintenance Memorandum of Agreement attached
hereto as Exhibit 1 and Exhibit 2 respectively.
SECTION 3: The City Commission authorizes the appropriate City officials to
amend the Grants Fund Budget in the amount of $10,000 and appropriate said funds
including any and all subsequent budgetary transfers to be in accordance with proper
accounting procedures.
SECTION 4: All resolutions in conflict herewith are hereby repealed to the extent of
such conflict.
SECTION 5: If any clause, section, other part or application of this Resolution is
held by any court of competent jurisdiction to be unconstitutional or invalid, in part or
application, it shall not affect the validity of the remaining portions or applications of this
Resolution.
SECTION 6: This Resolution shall become effective immediately upon its adoption. ( I
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1
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Temp. Reso. #9425
June 16, 2001
Page 3
PASSED, ADOPTED AND APPROVED this 27t" day of June, 2001.
ATTEST:
2r�..
MARION S ENSON, CMC
CITY CLERK
I HEREBY'CERTIFY that I
have approved this
RESCOJTION as to form.
(TCHELLC S.
CITY ATTO
J E SCHREIBER
Mayor
RECORD OF COMMISSION VOTE:
MAYOR SCHREIBER lit
DIST 1: COMM. PORTNER
DIST,2: COMM. MISHKIN_
Mf 3: V/M SULTANOF_
DIST 4: COMM. ROBERTS
EXHIBIT 1
Temp. Reso. #9425
June 16, 2001
Exhibit 1
Page 1 of 7
URBRN AND COMMUNITY FORESTRY U&CF
GRANT MEMORANDUM OF AGREEMENT
his agreement, made and entered into this the day of
20 C�� by and between the STATE of FtheOState of FloridaPARTMENT ,
AGRIC LTURE AND CONSUMER SERVICES,
an and henc
cit of Tamarac '
hereinafter called the "Dep
hereinafter called the Entity (Subre i H nt).
WITNEWHEREAS, the Department desires to increase the application of the
principle of urban and community forestry by granting funds to the
P purpose as outlined in grant application
Entity (Subrecipient)for the p P
Number 00-77 included herein as Exhibit A and by reference
made a part hereof y Subreci Tent) are of the
WHEREAS, the Department and the Entity ( P
opinion that the citizens of the state would forestry projects benefit
improve our
implementation of urban and community
communities through he proper care of trees and related plant materials;
has
rded the Entity
WHEREAS, the Department eci£ cwa project set forth in $ he U� FeGrant
urban forestry grant for the sP hereinafter the "Project
Application Number 00-77 '
WHEREAS, the Entity(Subrecipient) by Resolution No. R-20the rant
has indicated its support of the g
dated Au ust 23 2000 Agreement on its
application and authorized its officers to execute this Ag fits of such
behalf;
WHEREAS, the parties hereto mutually recognize the
lication and the need for
a project as described in the U&CF Grant g and setting forth the
entering into an agreement designating
responsibilities of each party;
NOW THEREFORE, for and in co eSid ratio t and agree as (allows s that
the mutual be
flow each to the other, the part n and return this
1. Failure by the Entity (Subrecipient) to sign
shall constitute forfeiture of the
agreement by 27 2 0 Qom_
award.
2. The effective date of this agreement isro ect b September
3. The Entity (Subrecipient) shall complete4eL PJ y Grant
30, 2 002 as set f orth in the Urban and Community Department t on Nove;�er 3 ,
approved by the Dep
Application Number 00-77 PP such
2000, during which eria
time the grant shall continue iinal date by which tsuch
for the project is set farthletiontherein.
a£ this agreement is September 3 ,
criteria must be met for comp
T002. Tent)
project to be performed by the Entity (SubrTheP Entity h(Suball beo�-pb3 subject
Thep ] the Department by
to per inspections by ro ect without written approval
shall not.change or deviate from the p 7 to be
the Department. project cost
4 . The Entity (Subrecipient) has budget sheet attached s
ty
$ 45 280.00 as shown on' the grant applicationof the
Exhibit B. The Departmentagrees 000 00 to or fireiftyrpercent (50")
(Subrecipient)the total sum of $
final approved project costs, whs less he "Grant Amount" The
ichever i
Page 2 of 7
Grant Amount is limited to only those items which are directly relectated to
costs
this project as described in Exhibits A and "B"•
e effective date
incurred prior to thof this agreement are ineligible for
reimbursement. To assist thet initialith the
the Department may make an advance of
three (3) months of implementation,
no more than 25 percent of the grant award. The form syprovidedlbyethe
must request the advance payment in writing using
Department. Funds provided as an advance payment must be placed in a
non -interest bearing account. Only one advance payment will be made,
thereafter, disbursements will be made on a reimbursement basis. No
more than 75 percent of the Grant Amount will be paid to the Entity
(Subrecipient) prior to Certification of Acceptance by the Department.
The final payment sis
hall not be made until letupication of plant matey als,ptansixty
ce
received from the Department. For installed p
(60) day grow -in -period will, be required after project completion.
Certification of. Acceptance by theuponrtment receipt aofbthe gCert ficationuested 6of
days after project completion.
Acceptance, the Entity (Subrecipient) may submit an invoice for final
payment.
(a) Two or more verbal quotes are required for all purchases,
expenditures exceeding $1,000.00 and up to $5,500.00.
minimum of three written quotes or a formal bid process
is required for all purchases/expenditures exceeding
$5,500.00 and not greater than $15,000.00. Sealed bids
are required for all purchases exceeding $15,000.00.
Justification must
be providevendor other than thefor a le source award vendor submitting
or
for an award to
the lowest bid or quote.
thr (b) Bills for e sbe r submi tted P n sdetail nationf suf fi cient for ea
penses shall
proper preaudit and postaudit thereof, and bills for
travel expenses specifically authorized by this Agreement
shall be submitted and paid in accordance with the rates
specified in Section 112.061, Florida Statutes.
(c) Records of costs incurred d a d made under
ava 1 available fuponthis
request eto
shall be maintain
the Department at all times during the period ofhis
Agreement and for three years after final payment
made. Copies of these documents and request records Records of
furnished to the Department up
on costs incurred include
and records of the sts of the
subcontractors co considered
Entity (Subrecipie ) proper audit of the
necessary by the Department for a pro P
project, laced on the
(d) A person or affiliate who has been P ublic
convicted vendor last following a conviction for a P
not submit a bid on contract to provide
entity crime may public entity, may not submit
any goods or services to a P public entity for the
a bid on a contract with aublic building or Public
construction or repair of a P property to
work, may not submit bids on leases of real as a
a public entity, may not be awarded
,
dedroo rconsultantkunder
contractor, supplier, s
a contract with any public entity, and may not transact
Page 3 of 7
business with any public entity in excess of the
threshold amount provided in Section 287.017, for
Demonstrated or Site Specific Projects, for a period of
36 months from the date of being placed on the convicted
vendor list.
5. The Entity (Subrecipient) agrees to maintain plant materials
established as a part of the project for a period of three years and
enter into an agreement which designates and sets forth the duties and
responsibilities of the parties in maintaining the project.
6. The Entity (Subrecipient) agrees to submit to the Department
an interim report on project accomplishments by January 31, 2002 and a
final report summarizing project accomplishments as a prerequisite to
final acceptance by the Department. Failure to submit a required report
or submission of an unsatisfactory report is sufficient grounds for
termination of this agreement.. according to the provisions of Section
7(b). The Entity (Subrecipient) upon project completion shall submit a
news release to local newspaper media highlighting the successes of the
project.
7. This Agreement may be terminated under any one of the following
conditions:
(a) By the Department, unilaterally, for refusal by the Entity
(Subrecipient) to allow public access to all documents, papers,
letters, or other material subject to Chapter 119, F.S. and
made or received by the Entity (Subrecipient) in conjunction
with this Agreement.
(b) By the Department, if the Entity (Subrecipient) fails to
perform its duties under this Agreement, Department.11owing thirty
(30)calendar days written notice by
(c) By either party following sixty (60) calendar days written
notice. both
(d) By both parties following the complete execution by
parties of an agreement to terminate this Agreement.
(e) Notice to Entity (subrecipient) : The Department shall consider
the employment by any entity (subrecipient) of unauthorized
aliens a violation
Act.
Suchn 274A(e) violation of shall xbeigcausen anfor
Nationalizatzat
unilateral cancellation of this agreement.
8. Notwithstanding any provision of this Agreement to the contrary
but subject to Subparagraph 7(b), in the event this Agreement is
terminated before the Department has paid the Entity (Subrecipient) the
entire Grant Amount, then the Department agrees to pay the Entity
(Subrecipient) the entire has been nco'mpleted, theif the roject ha5 been
Department shall
completed. If the prod
pay to the Entity (Subrecipient) a percentage of the Grant amount equal
to the percentage of the project's completion.
tractual 9. Extension of a contrac n° services
writing for a single period only not to six (6)months and s
ditions set
he iniial
be subject to the same terms and c enxtens on of a forth
tracttunlesstthe
contract. There shall be only one
failure to meet the criteria set forth in the contract for completion r. If
the contract e due competitively
events procured, contracts forl of the Contract
contractual servioces may
initially competita Y P
be renewed on a yearly basis for final no mOr ca tract,han whichevere two)pe period or
to ger
period no longer than t g
Page 4 of 7
n writing and
Renewal of a contract for contractual
and vconditions setices shall be s forth in the
shall be subject to the s
initial contract. Renewals shall be contingent upon satisfactory
performance evaluations by the Department.
each 10. As applicable under Florida Statute 76 Hof ai uryorwdamage
liable under this paragraph for damages arising out
to persons or property directly caused or resulting from the negligence
of such party or any of its officers, agents or employees.
r it or its
11. The Entity (Subrecipient) certifies that
lfor debarment,
principals is presently debarred, suspended, proposed
declared ineligible, or voluntarily department or agency.
participation in this
grant program by any Federal PMaintenance Agreement, if
12. This Agreement, together with any the
executed, embodies the entire agreement e d u dor understand ngs,tanding ersn oral
parties hereto and there are no other age
or written, with reference to the subject matter hereof that are not
superseded hereby.
13. This Agreement maynot be assignor
tthe expressedewritteneEntity
consent
in
(Subrecipient), in whole or part withou
of the Department. ss of where
1�k . This Agreement, dancedle
with the laws f the State shallbe
bFlorida.
by and construed in acc
15. All notices, demands, requests or other instruments shall id,
given by
depositing the same in the U.S. Mail, postage p
ted, or by telex(FAX)
registered or certified with return receipt reques
or telegram: 3125
to Grants Coordinator,
(a) If to the Department, address
Conner Boulevard, Forest Management Bureau, Tallahassee,
he
Florida 32399-1650 or at such other address
notice Department
Entity
from time to time designate by
(Subrecipient);
(b) If to the Entity (Subrecipient) addressed to:
Cit of Tamarac
7525 Nw 88th Avenue
Tamarac, FL 33321
Attn: Diane Prh,,iLlliPsz S ecial Pro'ects Coordinator
or at such other address as the Entity (Subrecipient) from tA]ml
to time designates by written notice to the Department.
time limits provided hereunder shall run from the date of
receipt of all mailed noticees
tel demexeands,faxedests and other
instruments, or from the da
16. Time is of the essence of this arantseand aids appropri-ations,
17. This contract, which disburses g Florida Statutes, and
is subject Co the requirements of Section 216.347, funds
the Entity (Subrecipient) is therefore not allowed to expend alnLy
ose of lobbying the Florida
received through this contract for the purpBranch, or aother state
Legislature, the Department, the Judicial ro riati.ons, is
agency. This contract, which disburses grants and aids app P
Page 5 of 7
of Section 216.349, Florida Statutes, which
subject to the requirements
are:
(a) The Department and the Comptroller before disbursing any funds
must independently ensure that the proposed expenditure is in
accordance with all legal and regulatory requirements and that .
this contract specificthey prohibits the use of funds for the
purpose oflobbyingLegislature, the Department, the
,judicial. Branch, or any state agency.
(b) If the Entity (Subrecipient) is a local government agency,
nonprofit organization, or not-for-Prohave its head it
shall: (I) for amounts $25,000 or less,
that it has complied with grant provisions, (ii) for amounts
greater than $25,000.but not more than $100,o00 have a g
rant-
specific audit performed in accordance with the rules of the
Auditor General or have a statement prepared by an independent
certified public accountant which attests that the grant
provisions have been complied with,(iii) for amounts greater
than $10o,000, have a grant -specific audit performed in
accordance with the
ules of or e attestationsitor filedfiledd with tithe
such audits, statements,
Department and the Auditor General.
18. If this agreement contains federal funding Bement execution,
$100,000, the Entity (subrecipient) must, prior to agreement
complete the Certification Regarding
sing requ�red, it maybeosure of
obtained
Lobbying Activities, Standard the
from the Department. l ustc be u e forms as completed and rqreturned by o the
Certification Lobbying formm
Department.
19. The undersigned Entity (Subrecipient) receiving federal
financial assistance under ]agcablenprovi.sbonscofothedges latestdvegrees
sion
that it will comply with PP
of Office and Management Budget Circular No. A-133 - Revised June 24,
1997 (Audits of States, Local Governments, and Nan -profit Organizations).
would
relat
Copies of the latest version o the above available forreview a ato the
undersigned Entity (Subrecipient)aee
following address:
Department of Agriculture and Consumer Services
Division of Administration, Contract Administrator
Room 509, Mayo Building
Tallahassee, FL 32399-0800
If the undersigned Entity (Subrecipient)expends $300,000 or more in
federal financial assistance in a fiscal year, either directly from
local
federal agencies or indirectly through other units
it(Subrecof tat o shall
governments or a combination thereof, theY
de in accordance with the Office of Management and Bet dg
have an audit mat
Circular No. A-133 (Audit ofSt threshold specate, Local ified abovesshal d be f rom all
Organizations). The $300, The
federal sources, not just the amount provided by this agreement.
■ :
Page 6 of 7
undersigned Entity (Subrecipient) receiving funds under this agreement
hereby agrees that it will allow the Department of Agriculture and
Consumer Services and any federal agency to audit the Entity's
(Subrecipient's) books for compliance with the above applicable
circulars.
20. The Entity (Subrecipient) acknowledges and agrees that public
use of all reports or other printed material, videos, audio recordings,
films and photographs produced as part of this project shall not be
restricted under the copyright laws of the United States ofAmerica. aand
~
products (brochures, signs, videos, etc.) funded by
Community Forestry
ed us n grant Urbanuandst dCommunityisplay a s Forestry grant tatement that hmaterial funds received
been prep 9
through the Division of Forestry.
21. Entities (Subrecipients) providing goads and services to the
Department should be aware of the following time frames. Section
215.422, Florida Statutes, provides that agencies have five (5) working
days to inspect and approve goods and services, unless bid specifications
or the purchase order specifies otherwise. With the exception of
payments to health care providers for hospital, medical, or other health
care services, if payment is not available within 40 days, measured from
the latter of the date the invoice was received or the goods or services
are received, inspected and approved, a separate interest penalty set by
the Comptroller pursuant to Section 55.03, Florida Statutes, will be due
and payable in addition to the invoice amount. To obtain the applicable
interest rate, please contact the Agency's Fiscal Section at (850)488-
2020 or Purchasing Office at (850) 488-7552. Invoices which have to be
returned to a Entity (Subrecipient) because of Entity (Subrecipient)
preparation errors will result in a delay in the payment. The invoice
payment requirements do not start until a properly completed invoice is
provided to the department.
established within the Department of
A Vendor Ombudsman has been
Banking and -Finance. The duties of this individual include acting as an
advocate for Entities (Subrecipients) who may be experiencing problems in
obtaining timely payment(s) from a state agency. The Vendor Ombudsman
may be contacted at (850) 488-2924 or by calling the State Comptroller's
Hotline, 1-800-848-3792.
22. The Entity (Subrecipient) is informed that a person or
affiliate who has been placed on the convicted vendor list following a
conviction for a public entity crime may not submit a bid on an agreement
to provide any goods or services to a public entity, may not submit a bid
on an agreement with a public entity for the construction or repair of a
public building or public work, may not submit bids on leases of real
property to a public entity, may not be awarded or perform worms a
contractor, supplier, subcontractor, or consultant under an agreement
with any public entity, and may not transact business with any public
e thresholdentity in excess of t CAT GORY TWO forna per odproveof �36Section months from017
Florida Statutes, for
date of being placed on the convicted vendor list.
23. The Entity (Subrecipient) is informed that the Department shall
consider the employment . by an Entity (Subrecipient)
p the ) of u immigration rized
aliens a violation of Section 274A(e)
Nationalization Act. Such violation shall be caused for unilateral
cancellation of this agreement.
Page 7 of 7
IN WITNESS WHEREOF, the parties hereto have caused these
presents to be executed the day and year first above written.
Jeff're -;:ler, City Manager
41c �
Date
WM)WSW
.�
Mitch€fl S"Kraf erity
�' /') 7 0/
Date
STATE OF FLORIDA
DEPARTMENT OF AGRICULTURE AND
CONSUMER SERVICES
BY:
Director, Division o
Administration
City of Tamarac
Name/ of Entity (Subreecipient)
Title: Mayor
Attest: L)
City Clerk
PROPOSAL #RFP/DF-00/01-01 OPENING DATE: AUGUST 30 2000 - 2:30 P.M.
Attachment D
FLORIDA
URBAN AND COMMUNITY FORESTRY GRANT PROPOSAL FORM
2000
GENERAL INSTRUCTIONS: Please complete all items pertaining to the
Category Grant for which you are applying. The proposal packet must
not exceed thirty (30) one sided pages, including attachments. All
attachments must be 8 1/2" X ill', except any attached sketches, plans
and maps which must be no larger than 2' X 3' and folded into 8 1/2"
X ill'. Eight (8) copies (one copy with original signatures and (7)
seven copies) of the proposal packet including the proposal form, the
project description and all attachments must be received no later than
2:30 p.m. August 30, 2000 at:
Department of Agriculture and Consumer Services
Purchasing Office - U&CF - 2000 PROPOSAL
Mayo Building - Room SB-8
Tallahassee, FL 32399-0800
Telephone (850) 488-7552
If you have any questions, please see Attachment K, "Division of
Forestry District/Center Contacts"
PROPOSER INFORMATION (Please Print or Type)
Project Title: McNab Park Reforestation
Proposer Name: City of Tamarac
Name and Title of Contact Person: Diane Phillips, Special Projects Coord.
Address: 7525 NW 88 Avenue
Tamarac
Zip:_ 33321
Phone: ( 954 ) 724-1230
Is your organization a Nonprofit corporation pursuant to Chapter 617,
Florida Statutes? Yes X No
FEID Number 591039552
As the duly authorized representative of the Proposer named above, I
hereby certify that all parts of the proposal and required grant
information have been read and understood and that all information
submitted herein is true and correct.
Authorized Executive Officer:
Title: City r
Signature:
Jeffrey L. Miller
Kid
Date
PROPOSAL #RFP DF-00 01-01 OPENING DATE: AUGUST 30z 2000 - 2:30 P.M.
ATTACHMENT D
GRANT' PROGRAM INFORMATION
Specify Category 1., 2, 3, 4 OR 5 and designate the applicable subcategory
(see pages 15-22,"General Information").
Category: (#2) Demonstration or Site Specific Projects
Sub -Category (A) Demonstration Tree/Palm Planting Projects on Public
Property
SUMMARY OF COSTS (A 50/50 match on behalf of the proposer is required).
Requested Grant $ Local Match $
I 111
Contractual costs 35,200
Personnel costs
Travel costs
Equipment costs
Supplies costs
Operating costs
Tree costs
Overhead costs
Total Requested Grant(I) $
Total Matching Costs (II) $
Total Program CoSts(III) $
MC
45,280
100%
80
MOB
$ 35,280
Add columns I and II for total II1 (100%)
22 It Grant request %Local match
A budget, de :ailing all costs identified above must be attached.
PROJECT LOCATION INFORMATION (Please Print or Type)
(Complete where applicable)
This project is for Population Zone 1., 2, 3, or statewide (circle one) .
Please see Attachment J to determine the applicable region.
County
Sroward
Describe the Specific Location of the Project: McNab Park is located in
Tamarac at the westernmost end of McNab Road.
Who has Maintenance Responsibility for the Property (Category 2
Grants)? City of Tamarac
Is the Land Ownership Public or Private?: Public
Name of Landowner:
City of Tamarac
04
City of Tamarac McNab Park Reforestation Project
Project Description
The City of Tamarac, located in Broward County, has a current population of
52,413 (University of Florida, 1999). According to the most recent census data
(1990) per capita income is 20% below the County average. Tamarac was
incorporated in 1963. As the City developed, natural area and tree cover were
lost in the process. Tamarac is an area of the County severely impacted by the
recent citrus canker epidemic, which has further destroyed the City's tree
canopy.
Tamarac has taken an aggressive approach to tree care and conservation and
has aligned itself with Broward County's Tree Preservation Ordinance. The City
has developed a Master Landscape Plan and new development emphasizes the
concept of "right tree - right place" along with a preference for native species.
The City has attained Tree City USA status and is publishing a Homeowner's
Guide to Proper Tree Care, in order to enhance the community forestry program.
Recent amendments to the City's Comprehensive Plan further solidify the City's
commitment to restoration of the tree canopy by providing for clearing of exotic
species and replacement with native trees and plants as part of the site planning
process.
In 1999 the Broward County Commission established the Natural Lands
Acquisition Program to foster the preservation of resources and open space.
The initial phase of the program evaluated areas and created an inventory of
undeveloped/unprotected lands. In October of 1999 the City of Tamarac
purchased an eight -acre parcel, included on the County's inventory list of
unprotected lands and identified as prime for conservation. The parcel is
adjacent to a nine -acre wetland area, which is presently undergoing restoration.
Past practices including drainage of the parcel have led to invasion by exotics,
primarily Maleluca and Brazilian Pepper, which now constitute 85% of the
vegetation on site. This intrusion has destroyed the native trees, plants and
wildlife habitat.
The City's adopted standard for public park land and open space is 2.3 acres per
1,000 population. The City's current inventory is approximately 70 acres short.
Preservation of this site as open space to be restored as a passive park will help
the City fulfill this objective. The park will be available to all 52,413 Tamarac
residents as well as any visitors to the City. The conceptual site plan shows the
first phase of park improvements. The City anticipates that it will begin
construction of these Phase 1 elements during the later part of FY2001.
Tamarac has budgeted resources to provide for clearing the land of debris and
exotics. Funding is being sought through this application to provide for
reforestation of the park, thus allowing the City to replace the exotics with native
species. If funding is approved, the City will purchase and plant Sable Palm,
Pigeon Plum, Wild Tamarind, Live Oak and Laurel Oak as depicted on the
attached conceptual site plan. Among the factors considered in selecting the
species of trees for this particular project are their ability to thrive in various soil
City of Tamarac McNab Park Reforestation Project
situations, their shade characteristics and the fact that they are all native species.
The objectives and benefits of this project include:
• Planting trees will expand the forest cover, which will in turn restore the
wildlife habitat thus attracting birds and small animals to the park.
• Removal of the exotics and replacement with native trees will serve to
further protect the adjoining wetland area from reinvasion by exotics.
• The park is located in a high aquifer recharge area and the project will
serve to increase the pervious nature of the site and decrease stormwater
runoff.
• The park is immediately adjacent to a residential area to the north and the
Sawgrass Expressway borders both the residential area and the park on
the west. Reforestation of the park will help to offset the impact of
automobile exhaust on the area.
• The proposed project, along.with the education kiosk depicted on the
conceptual site plan will serve to further educate residents as to the
impact of open space and forest cover on our environment, why the
species on site were selected and the benefits of urban tree preservation.
The City of Tamarac Parks Division of the Parks and Recreation Department will
be responsible for maintenance. The City has a certified arborist on staff who will
monitor and inspect the project. While the RFP requests a three year
maintenance plan, the City will accept responsibility for maintenance of the
project on an ongoing, perpetual basis in accordance with the Planting and
Maintenance Guidelines as outlined in the RFP. A copy of the Planting and
Maintenance Guidelines is attached to this proposal.
Summary
The City of Tamarac is proud of the strides it has made in developing its Urban
Forestry Program. Activities such as the development of the City's Master
Landscape Plan, publication of a Homeowner's Guide to Proper Tree Care, and
Tree City USA designation have all contributed to resident awareness, and
established development standards, relative to tree preservation.
There has been tremendous community support and input relative to the
development of the proposed project (see resolution and letters of endorsement
attached). Preservation of this site as open space will bring the City closer to its
objective of providing 2.3 acres of open space for every 1,000 residents. A
$10,000 grant will allow the City to both clear the site and reforest the park by
planting 53 native trees, thus furthering its Comprehensive Plan objective to clear
exotics and replace with native species. This project will further Tamarac's goal
to expand the tree canopy, help to offset the additional loss caused by the recent
citrus canker epidemic, serve as a demonstration project for visitors to the park,
further improve air quality, improve the pervious nature of a high aquifer recharge
area and decrease stormwater runoff. The education kiosk depicted on the
conceptual site plan will provide residents with an overview of the project area,
thus enhancing the City's goal of ensuring that residents understand the
importance of urban tree preservation.
E"11~31T B
PROPOSAL -#RFP DF..00/01_•01 OPENING DATE: AUGUST 3.0 ___2000 - 2:30 P.M.
Attachment D
BUDGET
Please note: All proposals must include a detailed itemized budget
summary which lists all anticipated expenditures and explains all
project costs. Proposals for site specific demonstration tree
planting projects (category 2A and 2B) must list the quantity,
species, and approximate size (container size, or caliper and height)
of trees to be planted.
**** IMPORTANT: THIS FORM MUST BE USED. PROPOSERS NOT USING THIS
FORM WILL BE RULED INELIGIBLE ****
Cost Items
Quantity
Rate or
Grant Cost
Match Cost
(#)
Price ($)
($)
($)
Contractual
(description)
8 Acres
$4400 Per
$35, 200
Acre
*Land
Clearing
Personnel
(list
titles or
positions)
None
Travel
None
Cost Items
Quantity
Rate or
Grant cost
Match cost
(#)
Price ($)
($)
($)
*Estimate based on r44an Site Work and Landscape Cost Data
15th Annual Edition
40
PROPOSAL #RFP1DF-00„/01-01 OPENING DATE: AUGUST 30 2000 - 2:30 P.M.
Equipment,
(list
items)
None
Cost Items
Quantity
Rate or
Grant cost
Match cost
(#)
Price ($)
W
($)
41
PROPOSAL #RFP ZDF-00 01-01 OPENING DATE: AUGUST 30 2000 - 2:30 P.M.
Supplies* /Tr
es
(last
items)
Sabal Palm
8
$150 ea
$1200.00
(8' -- 16'
clear trunk
Pigeon Plum
12
$200 ea
$2400.00
10'
(Planted on
30' centers
Wild Tamarin
12
$190 ea
$2200.00
$80.00
10'
(Planted on
40' centers
Laurel Oak 10'
11
$200 ea
$2200.00
(Planted,on
40' centers
Live Oak 10'
10
$200 ea
$2000.00
(Planted on
40' center)
Cost Stems
Quantity
Rate or
Grant cost
Match Cost
(#)
lPrice ($)
($)
($)
NOTE:ABOVE COSTS INCLUDE INSTALLATION
42
PROPOSAL #RFP/DF-00/01-01 OPENING DATE: AUGUST 304 2000 - 2:30 P.M.
Opera_tinc;
Costs
(last)
Trees (list
species and
size)
See Supplie
Column
Overhead**
***********
Total
* Grant dollars may not be used to purchase food as supplies.
** Overhead costs up to 5%- of total project cost may only be us Ed as
a matching cost, grant funds may not be used for overhead cost s.
43
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Temp. Reso. #9425_
June 16, 2001
Page I of 4 Exhibit 2
URBAN AND COMMUNITY FORESTRY GRANT
MAINTENANCE MEMORANDUM OF AGREEMENT
This agreement, made and entered into this the a;k- 7 day of 200
by and between the STATE OF FLORIDA DEPARTMENT AGRICULTURE AND
CONSUMER SERVICES, an agency of the State of Florida, hereinafter called the "Department"
and the City of Tamarac , hereinafter called the Entity (Subrecipient).
WITNESSETH
WHEREAS, the Department desires to increase the general level of knowledge of the
principles of urban and community forestry by granting funds to the Entity(Subrecipient) for the
establishment of a demonstration tree planting project as outlined in the Urban and Community
Forestry grant application Number 00-7 7. and Grant Memorandum of Agreement (the "Grant
Agreement") attached hereto as Exhibit "1" and by reference made a part hereof;
WHEREAS, the Department has awarded the Entity (Subrecipient) an urban and community
forestry grant for the improvements to the project property more particularly set forth in the Grant
Agreement;
WHEREAS, the Entity (Subrecipient) agreed in the Grant Agreement to maintain the project
(as described in the Grant Application);
WHEREAS, the parties hereto recognize the need for entering into an agreement designating
and setting forth the responsibilities of each party in maintaining the project; and
WHEREAS, the Entity (Subrecipient) by Resolution desires to enter into this Agreement and
authorizes its officers to do so.
NOW THEREFORE, for and in consideration of the mutual benefits that flow each to the
other herein and in Exhibit "I", the Grant Memorandum of Agreement, the parties covenant and
agree as follows:
1. The Entity (Subrecipient) shall maintain the project in a responsible manner and with due
care in accordance with the below listed "Project Standards for the property at the following
location:
McNab Park in the City of Tamarac at the West end of McNab Road.
Specifically, the Entity (Subrecipient) accepts the below listed responsibilities and duties:
(a). All planting stock or replacement must be Florida Grade #1 or better.
(b). Proper watering and proper fertilization of all trees/plants.
(c). Keeping trees/plants as free as practicable from disease and harmful insects;
(d). Proper mulching of trees and/or planting beds;
(e). Keeping the premises free of weeds;
(f). Mowing and/or cutting grasses to the proper length;
(g). Proper pruning of all trees which includes; (1) removing dead or disease parts
of trees or (ii) pruning such parts thereof which present a hazard;
(h). Removing and replacing dead or diseased trees/plants in their entirety, or
removing and replacing those that fall below original Project Standards.
e ' I A w
Page 2 or 4
(i). Following the Planting and Maintenance Guidelines as included herein as
Exhibit "C".
The Entity (Subrecipient) agrees to repair, or remove and replace at its own expense all or
part of the project that falls below Project Standards. In the event any part or parts of the project,
including all plants, must be removed and replaced for whatever reason, then they shall be replaced
with the same grade, size and specification as provided in the original plans for the project.
Furthermore, the Entity (Subrecipient) shall keep litter removed from the project area. The above
named functions to be performed by the Entity (Subrecipient) shall be subject to periodic inspections
by the Department. It is the intent of the parties hereto that except as otherwise provided in
paragraphs 2 and 4 hereof, the Entity (Subrecipient) shall be the owner of the planting and other
installations included and stipulated in the grant application comprising the project.
2. This Agreement may by terminated under any one of the following conditions:
(a). By the Department, if the Entity (Subrecipient) fails to perform its duties
under this Agreement dr for refusal by the Entity (Subrecipient) to allow
public access to all documents, papers, letters, or other material subject to the
provisions of Chapter 119, Florida Statutes and made or secured by the Entity
(Subrecipient) in conjunction with this Agreement following reasonable
written notice.
(b). By either party following sixty (60) calendar days written notice.
(c). By both parties following the complete execution by both parties of an
agreement to terminate this agreement.
3. The terms of this Agreement commence on the date of Certification of Acceptance and
continue for a period of three (3) years.
4. In the event this Agreement is terminated in accordance with subparagraph 2(a) then the
Entity (Subrecipient) shall refund to the Department a pro -rated portion of the grant award based
upon the following schedule:
(a). If this agreement is terminated within one year of the date in Paragraph 3, 75
percent of the grant award.
(b). If this agreement is terminated during the second year of this agreement, 50
percent of the grant award.
(c). If this agreement is terminated during the third year of this agreement, 25
percent of the grant award.
5. As applicable under Florida Statute 768.28, the Entity (Subrecipient) Covenants and
agrees that it shall indemnify and hold harmless the Department and all of the Department's officers,
agents and employees from any claim, action, neglect or omission by the Entity (Subrecipient)
during the performance of the Agreements, whether direct or indirect, and whether any person or
property to which the Department or said parties may be subject, except that neither the Entity
(Subrecipient) nor any of its sub -contractors shall be liable under this paragraph for damages arising
out of injury or damage to persons or property directly caused or resulting from the sole negligence
of the Department or any of its officers, agents or employees.
6. This Agreement, together with the Urban and Community Forestry Grant Memorandum
of Agreement, embodies the entire agreement and understanding between the parties hereto and
there are no other agreements or understandings, oral or written, with reference to the subject matter
hereof that are not superseded hereby.
4 , is
Page 3 of 4
7. This Agreement may not be assigned or transferred by the Entity (Subrecipient), in whole
or in part without the expressed written consent of the Department.
8. This Agreement shall be governed by and construed in accordance with the laws of the
State of Florida.
9. All notices, demands, requests or other instruments shall be given by depositing the same
in the U.S. Mail, postage prepaid, registered or certified with return receipt requested, or by telex
(FAX) or telegram:
(a) If to the Department, addressed to Grants Coordinator, Forest Management
Bureau, 3125 Conner Boulevard, Tallahassee, Florida 32399-1650 or at such
other address the Department may from time to time designate by written
notice to the Entity (Subrecipient); and
(b) If to the Entity (Subrecipient) addressed to:
—City of Tamarac . _.
7525 NW 88th Avenue
Tamarac, FL 33321
Attn: Diana Phillips, Special Project Coordinator
or at such other address as the Entity (Subrecipient from time to time
designates by written notice to the Department.
All time limits provided hereunder shall run from the date of receipt of all mailed notices,
demands, requests and other instruments, or from the date telexed or faxed.
10. Time is of the essence of this agreement.
11. This contract, which disburses grants and aids appropriations, is subject to the
requirements of Section 216.347, Florida Statutes, and the Entity (Subrecipient) is therefore not
allowed to expend any funds received through this contract for the purpose of lobbying the Florida
Legislature, the Department, the Judicial Branch, or any other state agency.
This contract, which disburses grants and aids appropriations, is subject to the requirements
of Section 216.349, Florida Statutes, which are:
(a) The Department and the Comptroller before disbursing any funds must
independently ensure that the proposed expenditure is in accordance with all legal
and regulatory requirements and that this contract specifically prohibits the use of
funds for the purpose of lobbying the Legislature, the Department, the Judicial
Branch or any state agency.
(b) If the Entity (Subrecipient) is a local government agency, non-profit organization,
or not -for -profit organization it shall: (I) for amounts $25,000 or less, have its head
attest that it has complied with grant provisions, (ii) for amounts greater than
$25,000 but not more than $100,000 have a grant -specific audit performed in
accordance with the rules of the Auditor General or have a statement prepared by an
independent certified public accountant which attests that the grant provisions have
been complied with, (iii) for amounts greater than $100,000 have a grant -specific
audit performed in accordance with the rules of the Auditor General, and (iv) have
such audits, statements, or attestations filed with the Department and the Auditor
General.
Page 4 of 4
IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed the
day and year first above written.
Jeffrey ill r, City Manager
�7
D to
i ell S. ra ,City o e
(0 -2101
Date
STATE OF FLORIDA
DEPARTMENT OF AGRICULTURE AND
CONSUMER SERVICES
C'�
Director, Division of Administration
City of Tamarac
Name of Entity (Subrecipient)
BY:
Mayor
Title:
— 4yQg
ATTEST:
City Cl6rk
.r .
A) Planlin
u M
1 *:4:1110"
PLANTING AND MAINTENANCE GUIDELINES
Site factors which influence long-term survivability should be considered: overhead
and underground utilities, sidewalks, sign conflicts, traffic visibility, light poles,
right-of-way or site improvements, size of planting space/site, etc.
All planting stock must be Florida Grade #1 or better.
All synthetic or non -biodegradable material such as nylon rope, synthetic wrap,
treated burlap, etc, must be -removed from the root ball before planting. All .
biodegradable material should be removed from the upper I/3 of the root ball.
Precautions should be taken to eliminate any material from extending above the
soil surface where it can act as a wick and dry the surrounding soil.
If trees are planted with wire baskets around the root ball, it is recommended that
the top two tiers of wire be cut and removed after the root ball is set in the
planting hole.
The planting hole should be at least 3-5 times the diameter of the root ball (where
possible) and the me th as the root ball.
Position the tree or palm in the center of the planting hole with the top of the root
ball even with the surrounding soil surface.
Backfill with soil from the planting site if it is not contaminated. All large rocks
should be removed. When the hole is half full, slowly water to saturate the soil
and remove air pockets, then continue to fill the hole with soil. It is not
recommended that large amounts of organic matter be incorporated into the
backfill. Rake the soil evenly around the entire planting area.
Water thoroughly to remove air pockets, secure the soil around the roots, and
provide nourishment.
Mulch an area at least three times the diameter of the root ball to a depth of 2-4"
with wood chips, bark mulch, shredded mulch, leaves or pine needles. Keep the,
mulch several inches away from the tree or palm trunk.
Replenish mulch as it decomposes maintaining a 24" layer over the life of the
project.
C) Staking
D) Pruning;
E) Wat,grin�
F) Dertilizine
Stake only if necessary. For example, :if the tree or palm will not stand on its own
due to potential vandalism or strong winds.
Use flexible materials such as strapping or commercially available ties that give as
the tree diameter increases and as the tree moves. Biodegradable material is
recommended. Do not use wire even if wire is inside rubber hose.
Stakes and ties should remain on the trees no longer than one year to avoid
girdling.
At the time of planting only dead, damaged, rubbing or cross branches or fronds
should be removed.
Remove sucker sprouts from the base of the tree after planting.
Corrective/structural pruning can begin approximately one year after planting. Do
not remove more than 1/3 of the live crown during one growing season.
Establish a regular watering schedule and follow it. Slow deep watering is
recommended.
Additional water may be needed during hot or dry periods.
As tree or palm growth progresses, be sure to water outward (away from the
trunk) to the surrounding soil area, this will promote the outward growth and
spread of roots.
Various species of trees or palms and/or soil types may require varied degrees of
watering. Soil moisture and tree health should be monitored and irrigation
adjusted accordingly. Non -irrigated sites need to be monitored more closely.
Begin a fertilization program within the first year of planting. Broadcast fertilizing
or fertilizer plugs/stakes are recommended.
Fertilize lightly after the first year using a balanced fertilizer (rates should be based
on the size of the tree or palm and any special nutrient requirements).
If micronutrient deficiencies are suspected, have a soil test completed and
supplement the fertilization program accordingly.
10/97