HomeMy WebLinkAboutCity of Tamarac Resolution R-2001-1891
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Temp. Reso. # 9447
Page 1
July 11, 2001
CITY OF TAMARAC, FLORIDA
RESOLUTION NO. R-2001-189
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF TAMARAC, FLORIDA, AUTHORIZING THE
APPROPRIATE CITY OFFICIALS TO EXECUTE TASK
ORDER AUTHORIZATION NO. 01-01 WITH WILLIAMS
HATFIELD & STONER, INC. TO PROVIDE ENGINEERING
DESIGN SERVICES RELATED TO THE WOODLANDS
DRAINAGE IMPROVEMENTS IN ACCORDANCE WITH THE
CONTINUING ENGINEERING SERVICES AGREEMENT AS
AUTHORIZED BY TEMPORARY RESOLUTION NO.9434 IN
AN AMOUNT NOT TO EXCEED $77,325; AUTHORIZING
TWO BUDGET TRANSFERS WITHIN THE STORMWATER
MANAGEMENT FUND; AUTHORIZING ADMINISTRATION
OF THE TASK ORDER; PROVIDING FOR CONFLICTS;
PROVIDING FOR SEVERABILITY; AND PROVIDING FOR
AN EFFECTIVE DATE.
WHEREAS, on July 12, 2000, the City Commission of the City of Tamarac approved
through Resolution number R-2000-189, an agreement between the City of Tamarac and
Williams Hatfield and Stoner Inc. to perform a pump station feasibility study within the
Woodlands Subdivision for the purpose of flood protection; and
WHEREAS, The final report from Williams Hatfield and Stoner Inc. released in
March 2001 indicated that due to regulatory restrictions imposed by the South Florida
Water Management District, a pump station in the Woodlands area would provide only
marginal flood protection benefits; and
WHEREAS, The final report from Williams Hatfield and Stoner Inc. released in
March 2001 further indicated that channel and control structure improvements would
provide better flood protection than the construction of a pump station; and
WHEREAS, the City desires to minimize the flooding problems which exist in the
Temp. Reso. # 9447
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July 11, 2001
Woodlands subdivision; and
WHEREAS, in accordance with the Continuing Engineering Services Agreement
approved by the City Commission on July 11, 2001 through Temporary Resolution No.
9434, the City has entered into an agreement with Williams Hatfield & Stoner Inc. to
provide continuing engineering services; and
WHEREAS, Williams Hatfield & Stoner, Inc. has submitted a design proposal,
attached hereto as Exhibit 1, Task Order Authorization No. 01-01, in the amount of
$77,325; and
WHEREAS, two budget transfers in amounts of $50,000 from Project No. SWOOC
"Waterway Capacity Study" and $27,325 from Project. No. SW97C "Drainage
Improvements City" to Project No. SW01 B "Woodlands Drainage Improvements" are
necessary to provide adequate funding; and
WHEREAS, it is the recommendation of the Public Works Director, the
Purchasing/Contracts Manager, and the Assistant City Engineer, that the City execute
Task Order Authorization No. 01-01 to the agreement with Williams Hatfield & Stoner, Inc.
for engineering services in the Woodlands Subdivision, in an amount not to exceed
$77,325, in accordance with the Continuing Engineering Services Agreement as
authorized by Temporary Resolution No. 9434; and
WHEREAS, the City Commission of the City of Tamarac, Florida deems it to be in
the best interest of the citizens and residents of the City of Tamarac to execute Task Order
Authorization No. 01-01 between the City of Tamarac and Williams Hatfield & Stoner, Inc.
for engineering services in the Woodlands Subdivision, in an amount not to exceed
$77,325, in accordance with the Continuing Engineering Services Agreement as
Temp. Reso. # 9447
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July 11, 2001
authorized by Temporary Resolution No. 9434.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF TAMARAC, FLORIDA THAT:
SECTION 1: The foregoing WHEREAS clauses are HEREBY ratified and
confirmed as being true and correct and are hereby made a specific part of this Resolution
upon adoption hereof.
SECTION 2: The appropriate City Officials are HEREBY authorized to
execute Task Order Authorization 01-01 with Williams Hatfield & Stoner, Inc., attached
hereto as Exhibit 1, to provide engineering design services related to the Woodlands
Drainage Improvements in accordance with the Continuing Engineering Services
Agreement as authorized by Temporary Resolution No. 9434, in an amount not to exceed
$77,325.
SECTION 4: Two budget transfers amounts in amounts of $50,000 and
$27,325 respectively within the Stormwater Management Fund are HEREBY authorized.
SECTION 4: The City Manager is HEREBY authorized to approve change
orders in the amount not to exceed $10,000 per section 6-156 (b) of the City Code, and
close the contract award including but not limited to making final payment when the work
has been successfully completed within the terms and conditions of the contract and within
the contract price.
SECTION 5: All Resolutions or parts of Resolutions in conflict herewith are
HEREBY repealed to the extent of such conflict.
Temp. Reso. # 9447
Page 4
July 11, 2001
SECTION 6: If any provision of this Resolution or the application thereof to
any person or circumstance is held invalid, such invalidity shall not affect other provisions
or applications of this Resolution that can be given effect without the invalid provision or
application, and to this end the provisions of this Resolution are declared to be severable.
SECTION 7: This Resolution shall become effective immediately upon its
passage and adoption.
PASSED, ADOPTED AND APPROVED this 111h day of July, 2001.
JOE SCHREIBER
MAYOR
ATTEST:
RECORD OF COMMISSION VOTE:
MARION S ENSON, CMC
CITY CLERK MAYOR SCHREIBER A-yel
DIST 1: COMM. PORTNER fl &
DIST 2: COMM. MISHKIN 6-ye.
I HEREBY CERTIFY that I DIST 3: VIM SULTANOF A el
have approved this DIST 4: COMM. ROBERTS Aye,
RESOLUTION as to form.
ITCHELL $j KF
CITY ATT RN
1
Exhibit 1
Temp. Reso. # 9447
Page t
CITY OF TAMARAC
TASK ORDER AUTHORIZATION NO.01-01
EGINEERING SERVICES
WOODLANDS SUBDIVISION IMPROVEMNTS
DATE: June 27, 2001
BACKGROUND
This work authorization is for the performance of engineering design, permitting and
construction services by Williams Hatfield and Stoner Inc. (VMS) pursuant to the Continuing
Engineering Services Agreement, here after referred to as the Agreement, between Williams
Hatfield and Stoner Inc and the City of Tamarac. The work is for engineering services for
drainage improvements in the Woodlands Subdivision described here in.
I. DESCRIPTION OF WORK
The Woodlands Subdivision Drainage Study completed by Williams Hatfield and Stoner
Inc. (WHS) in October 2000 recommended improvements to reduce existing bottlenecks
in the drainage system, thus increasing system capacity. The improvements are in three
items of work as follows:
1. Construct parallel 48 inch or larger culverts next to the first two culverts just
upstream of the control structure at NW 44th Street. The lengths of these culverts
will be approximately 380 feet and 80 feet respectively.
2. Make renovations of the two control structures to bring their capacity up to
permitted levels of service. This work will include negotiations with Broward
County and South Florida Water Management District on design configuration
and to some extent confirmation of the permitted capacity.
3. Improve three other road culverts in the system that may become bottlenecks in
the system when the structure capacity is improved.
11. SCOPE OF WORK
This work authorization is for design, permitting and construction services for items 1, 2,
& 3 as listed above.
Exhibit 1
Temp. Reso. # 9447
Page 2
Task 1- Design of Improvements
This task consists of design and permitting of two parallel culverts and permitable
improvements to the two basin control structures as recommended in the drainage study.
A. Permittable Capacity of Structures and Permitting
This work shall consist of negotiating with South Florida Water Management
District and Broward County to establish the allowable capacity for each of the
two structures. WHS will provide calculations from the pump station feasibility
report and provide additional calculations and information requested by the
agencies to assist in the decision process. WHS will prepare permit applications
and assist the city in obtaining permits for the construction of agreed
improvements. This work shall be on an hourly rate plus expenses basis based on
Exhibit A of the Agreement, limited to the maximum authorized amount;
additional work requested by the city will be additional services to the work
authorization.
B. Design Services for Culverts
WHS will prepare plan and profile drawings, construction details, construction
cost estimate, survey control, and construction specifications for the two parallel
culverts with head walls as recommended in the drainage study.
C. Design Services for Control Structures
Once the permitable capacities have been established WHS will prepare
construction plans and specifications for the improvements to the two structures.
Design services include review submittals of plans and specifications to the city at 60%, 90%
completion and a final review. Work also includes attendance and participation at two city
commission workshops to discuss the project. The final product will include a complete bid
package of project plans and specifications. The City will provide their standard front-end bid
documents as part of the bid package.
Task 2 — Bidding and Construction Services
A. Services During Bidding
CITY will be responsible for advertising the project and for the sale and
distribution of plans, specifications and bid documents. WHS will provide the
City with 20 sets of plans and specifications for bidding. WHS bidding services
Exhibit 1
Temp. Reso. # 9447
Page 3
for this bid package will include the following:
• Respond to written questions by potential bidders.
• As needed, assist the CITY in issuing addenda.
• Attend the pre -bid meeting.
• Assist the CITY in evaluating bids.
• Provide the CITY with an award recommendation based on review of bid
packages and contractor submittals received.
B. Services During Construction
WHS will provide services during construction for this work authorization during
the construction period. Services to be provided will include the following:
• Attend pre -construction conference.
• Provide the contractor with 5 sets of project plans and specifications
• Review shop -drawing submittals and Contractor pay requests.
• Conduct weekly site visits by the Engineer during construction.
• Respond to written Requests for Information (RFI) from the Contractor.
• Review record drawings based on Contractor's record drawing submittals.
• Submit permit certifications of constructed work, DPEP and SFWMD.
• Submit to the City five sets of signed and sealed record drawings with record
CARD files.
• Assist the CITY in project close out and final payment.
C. Resident Project Representative (RPR) Services for Structures
WHS will provide a resident project representative, RPR, to observe the
construction work in progress and report to the engineer any observed
construction problems and discrepancies from the plans and specifications. The
RPR will track the contractor's progress and inform the engineer if the project's
construction schedule is being met. The RPR is not responsible for supervising
the contractor or determining the contractors means and methods of construction.
The observation is not intended to be full time but on an as needed basis. RPR
services shall be on an hourly rate plus expenses basis, based on Exhibit A of the
Agreement, up to the specified upper limit of services. Additional RPR work
requested by the city shall be additional services to the work authorization.
Task 3 Upstream Culvert_Impr_ovements
A. Analysis of Upstream Culverts
Once the approved capacities of the control structures have been established WHS
will modify the model of the basin to determine the impact of three other existing
culverts in the system. And make recommendation of whether there are needed
improvements to these culverts to be designed and included in the project bid
package.
Exhibit 1
Temp. Reso. # 9447
Page 4
B. Upstream Culvert Design Services (Optional)
Provided improvements are needed, WHS will prepare construction plans and
specifications for the culvert improvements. It is assumed that these culvert
improvements will be permitted and bid with the control structure improvements.
III. SCHEDULE
Negotiations with the permitting agencies for Task 1A-Permitable Capacity of Structures and
permitting will begin upon notice to proceed from the city. Once negotiations are complete WHS
will proceed with the design services to be completed in 120 days. Permitting usually takes 2 to 3
months after submittal of applications. Applications are submitted with plans at 95% complete. It
is anticipated the bidding/award phase will take two months and the construction phase an
additional 4 months (See Attached Bar Chart)
IV. COMPENSATION AND FEES
Compensation, fees and payments shall as per section III of the Agreement. The work will be
performed on a lump sum basis for each individual item except items 1 A and 2C which will be
based on an hourly rate plus expenses basis. Billing is summarized as follows:
Task 1 -Desi Qn of fmurovements
A. Permitable Capacity of Structures (Hourly) $10,000.00
B. Design Services for Culverts $11,475,00
C. Design Services for Control Structures $18,810.00
D. Geotechnical Subconsultant $2,200.00
Subtotal Task 1 Services $42,485.00
Task 2- Biddine and Construction Services
A. Services During Bidding $ 3,000.00
Reproduction Costs $ 1,100.00
B. Services During Construction $12,600.00
C. Construction RPR Services (Hourly) $ 8,250.00
Subtotal Task-2 $24,950.00
Task 3-Upstrearn Culvert Improvements
A. Upstream Culvert Evaluation $ 1,950.00
B. Upstream Culvert Design Services $ 7,940.00
Subtotal Task 3 $ 9,890.00
TOTAL AUTHORIZED AMOUNT $77,325.00
Exhibit 1
Temp. Reso. #9447
Page 5
I �
Each lump sum item will appear as an estimated percent complete on a monthly billing. Task
IA-Permitable Capacity of Structures and Task 2C-Construction RPR Services will be on an
hourly rate plus expenses basis based of Exhibit A of the Agreement up to the specified upper
limit. Hourly rate billings will appear under the specific item listing the grade of the individual
being billed and expenses.
IN WITNESS WHEREOF, the parties have made and executed this Agreement on the respective
dates under each signature.
The City of Tamarac Williams, HatfieldN Stoner, Inc.
''-
By*Joe
By.
reiber, Mayor Ant ny Nolan, President
Date: �� �D / Date: 1"7 -.
Jeffre . Mi ler, City Manager
Date: 7--/ -o 1
ATTEST:.,
Marion Swens n, City Clerk
r
pr d as to form an legal s ficiency:
Mitchell S. Kraft C' A orney
i►WIT41
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Date: , � 12-C/,o/
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