HomeMy WebLinkAboutCity of Tamarac Resolution R-2001-020•
Temp Reso# 9240
December 21, 2000
Page 1
CITY OF TAMARAC, FLORIDA
RESOLUTION NO. R-2001-20
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF TAMARAC, FLORIDA, APPROVING THE
PURCHASE OF REPLACEMENT PERSONAL
COMPUTERS (PCs) AND PRINTERS UTILIZING
STATE OF FLORIDA CONTRACT #250-040-99-1;
AUTHORIZING AN EXPENDITURE IN AN AMOUNT
NOT TO EXCEED $110,500; PROVIDING FOR
CONFLICTS; PROVIDING FOR SEVERABILITY; AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the State of Florida awarded Contract #250-040-99-1 (attached hereto
as exhibit "A") to multiple vendors including Dell Computer, Gateway, Inc. and Compaq,
Inc. with a current expiration date of June 30, 2001; and
WHEREAS, the City Commission approved the funding for replacement of older
PCs and printers in the FY 01 budget; and
WHEREAS, the City has been utilizing Dell PCs throughout the City and has been
very satisfied with the service, support and quality of the systems in addition to their
competitive prices, and
WHEREAS, The State Contract includes other reputable PC and printer
manufacturers giving us the opportunity to pick the most suitable PCs and printers for the
need; and
WHEREAS, City Code §6-155 allows the waiver of formal contract procedures for all
supplies, materials and equipment, that are the subject of contracts with the State; and
0 WHEREAS, it is the recommendation of the Director of IT and the Purchasing &
Temp Reso# 9240
December 21, 2000
Page 2
Contracts Manager that the PCs and printers budgeted for FY 01 be purchased under
State Contract #250-040-99-1 for an amount not to exceed $110,500 in FY 01 for a period
to coincide with the State Contract, and to allow for future purchases in FY 01 assuming
that the State Contract is renewed and that all terms and conditions remain equal; and
WHEREAS, the City Commission of the City of Tamarac, Florida deems it to be in
the best interest of the citizens and residents of the City of Tamarac to purchase PCs and
printers from listed vendors under State Contract #250-040-99-1.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF TAMARAC, FLORIDA:
SECTION 1: The foregoing "WHEREAS" clauses are hereby ratified and
confirmed as being true and correct and are hereby made a specific part of this Resolution.
SECTION 2: The appropriate City Officials are hereby authorized to purchase
PCs and printers from vendors listed in the State Contract #250-040-99-1 (attached hereto
as Exhibit "A") allowing for future purchases in FY 01 assuming that the State Contract is
renewed and that all terms and conditions remain equal.
SECTION 3:
Funding is available for the purchase of PCs and printers from
the appropriate accounts for a total cost not to exceed $110,500 in FY 01.
SECTION 4: All resolutions or parts of resolutions in conflict herewith are
hereby repealed to the extent of such conflict.
SECTION 5: If any clause, section, other part or application of this Resolution
is held by any court of competent jurisdiction to be unconstitutional or invalid, in part or
application, it shall not affect the validity of the remaining portions or applications of this 0
•
•
0
Resolution.
SFC;TInN R
passage and adoption.
Temp Reso# 9240
December 21, 2000
Page 3
This Resolution shall become effective immediately upon its
PASSED, ADOPTED AND APPROVED this 24" day of January, 2001.
ATTEST:
MARION SWE SON, CMC
CITY CLERK
I HEREBY CERTIFY that I
have approved this
RESOLUTION as t(b form.
MITCHELL S. KR
CITY ATTORNEY
1 JOE SCHREIBER
MAYOR
RECORD OF COMMISSION VETE
MAYOR SCHREIBER
DIST 1: COMM. PORTNER
DIST 3: COMM. SULTANOF
DIST 4: V/M ROBERTS
TEMP RESO. #9240
EXHIBIT "A"
FLORIDA
DEPARTMENT
OF
MANAGEMENT
SERVICES
JEB BUSH
GOVERNOR
CYNTHIAA. HENDERSON
SECRETARY
MyFlorida.com
TM
STATE PURCHASING
4050 ESPLANADE WAY
SUITE 350
TALLAHASSEE, FLORIDA
32399-0950
TELEPHONE:
850-488-8440
FAx
850-414-6122
INTERNET:
www.MYFLORIDA.COM/DMS
www. MY FLOR I DA.COM
Suite 315
November 28, 2000
MEMOR ANDT TM N(L: (250-040-99-1)-19
TO: Department Addressed
FROM: Cynthia A. Henderson
Secretary
SUBJECT: Contract No, 250-040-99-1
Title: Computers: Client Server Systems
Please make the following changes in the subject contract:
Delete: List of Contractors, Pages 28-98
Add: *List of Contractors, Pages 28-103 *(Rev 28 Nov 00)
The contract has been revised to include the addition of Network Appliance and
the addition of various authorized resellers.
Any questions or problems in delivery or service that may arise regarding this
contract should be directed to David Comer at (850) 487-4196, Suncom 277-
4196, cnmerd4dms state fl us
CAH/dc/lmb
Suite 315
October 20, 2000
(250-040-99-1)-18
TO: Department Addressed
FROM: Cynthia Henderson
Secretary
SUBJECT: Contract No.250-040-99-1
Title: Computers: Client Server Systems
Please make the following changes in the subject contract:
Delete: List of Contractors, Pages 29, 30, 35, 36, 43-98
Add: *List of Contractors, Pages 29, 30, 35, 36, 43-100 *(Rev 20 Oct 00)
The contract has been revised to include the addition of TekResource Service Corporation. Order Instruction pages
have been revised.
Any questions or problems in delivery or service that may arise regarding this contract should be directed to David
Comer at (850) 487-4196, Suncom 277-4196, came (4rlms state fl us
MMC/dc/lmb
Suite 315
August 1, 2000
MEMOR ANDI,TM NO.: (250-040-99-1)-17
TO: Department Addressed
FROM: Paul A. Rowell
Deputy Secretary
SUBJECT: Contract No. 250-040-99-1
Title: Computers: Client Server Systems
Please make the following changes in the subject contract:
Delete: List of Contractors, Pages 27-96
Add: *List of Contractors, Pages 27-98 (Rev 1 Aug 00)
The contract has been revised to include the addition of Lexmark International as the contract provider of Lexmark
laser and inkjet printers, replacing GE Capital IT Solutions. MTX, Inc. has changed their name to Visara, Inc.
Ordering instruction pages have been revised to include updated authorized reseller information.
Any questions or problems in delivery or service that may arise regarding this contract should be directed to David
Comer at 850-487-4196, Suncom
Suite 315
December 23, 1998
(250-040-99-1)-5
TO: Department Addressed
FROM: George C. Banks, CPPO
Director, State Purchasing
SUBJECT: Contract No. 250-040-99-1
Title: Client Server Systems
Please make the following changes in the subject contract:
Delete: List of Contractors, 27-80
Add: *List of Contractors, *27-47, **48, *49-51, **52, *53-64, **65, *66-85
*(Rev 23 Dec 98), **(New 23 Dec 98)
This contract has been revised to include updated ordering instruction pages and authorized reseller lists.
Due to acquisition and merger, products awarded to Computer City, Inc. and Dataflex Corporation are now available
from CompUSA, Inc. and Compucom Systems, Inc., respectfully.
Any questions or problems in delivery or service that may arise regarding this contract should be directed to David
Comer at (850) 487-4196, Suncom 277-4196, E-Mail carnerd2-isms state fl us,
GCB/dc/Imb
Suite 315
April 8, 1999
(250-040-99-1)-6
TO: Department Addressed
FROM: George C. Banks, CPPO
Director, State Purchasing
SUBJECT: Contract No. 250-040-99-1
Title: Client Server Systems
Please make the following changes in the subject contract:
Delete: List of Contractors, Pages 27, 29, 31-33, 37-50, 55-58, 67-70, 73, 74, 85
Add: *List of Contractors, Pages 27-87 *(Rev 1 Apr 99)
The contract has been revised to include updated ordering instructions, authorized reseller lists and contractor's name
change (Amherst Corporate Computer Sales).
Any questions or problems in delivery or service that may arise regarding this contract should be directed to David
Corner at 487-4196, Suncom 277-4196, E-Mail ramerdQrlmc state f1 us
GCB/dc/Irnb
Suite 315
June 19, 2000
(250-040-99-1)-16
TO: Department Addressed
FROM: Paul A. Rowell
Deputy Secretary
SUBJECT: Contract No. 250-040-99-1
Title: Computers: Client Server Systems
Please make the following changes in the subject contract:
Delete: List of Contractors, 27, 28, 35-93
Add: *List of Contractors, 27, 28, 35-97 *(Rev 19 Jun 00)
The contract has been revised to include the addition of authorized resellers, updated ordering instructions and the
deletion of CompUSA, Inc.
Any questions or problems in delivery or service that may arise regarding this contract should be directed to David
Corner at (850) 487-4196, Suncom 277-4196, rnmerd(4dms state fI iis
PAR/dc✓lmb
Suite 315
May 8, 2000
(250-040-99-1)-15
TO: Department Addressed
FROM: Paul A. Rowell
Deputy Secretary
SUBJECT: Contract No. 250-040-99-1
Title: Computers: Client Server Systems
Please make the following changes in the subject contract:
Delete: Certification, Pages 28-85
Add: *Certification, Pages 28-93 *(Rev 8 May 00)
The contract has been revised to include the addition of Executive Source, Inc. & update various reseller pages.
Any questions or problems in delivery or service that may arise regarding this contract should be directed to David
Corner at 850 487-4196, Suncom 277-4196, rnmArfa 6, [{mr state fl „s
PAR/dc/lmb
Suite 315
March 6, 2000
(250-040-99-1)-14
TO: Department Addressed
FROM: H.P. Barker, Jr.
Chief, Bureau of Procurement and Contracts Management
SUBJECT: Contract No. 250-040-99-1
Title: Computers: Client Server Systems
Please make the following changes in the subject contract:
Delete: List of Contractors, 29, 30, 33-36, 39, 40, 45-50, 55-62, 71, 72, 79, 80, 83, 84
Add: *List of Contractors, 29-91
Revisions include updated ordering instructions and authorized resellers. Due to merger, Fore Systems' name has
changed to Marconi Communications.
Any questions or problems in delivery or service that may arise regarding this contract should be directed to David
Comer at (850) 487-4196, Suncom 277-4196,
HPB/dc/lmb
Suite 315
December 20, 1999
i -P-N lnu ANDI TM NQ: (250-040-99-1)-13
TO: Department Addressed
FROM: H.P. Barker, Jr.
Chief, Bureau of Procurement and Contracts Management
SUBJECT: Contract No. 250-040-99-1
Title: Computers: Client Server Systems
Subject contract has been renewed through June 30, 2001 at the same prices, terms and conditions.
Delete: Certification of Contract, list of contractors, pages 27, 28, 39, 40, 45-92
Add: *Certification of Contract, list of contractors, pages 27, 28, 39, 40, 45-90
*(Rev 20 Dec 99)
Revisions include updated ordering instructions and the addition of authorized resellers. Ascend Communications has
been removed, due to their merger with Lucent Technologies.
Any questions or problems in delivery or service that may arise regarding this contract should be directed to David
Comer at (850) 487-4196, Suncom 277-4196, E-Mail rnn'ltn•rntnerdaf'rna state fl ns
HPB/dc/lmb
Suite 315
December 3, 1999
(250-040-99-1)-12
TO: Department Addressed
FROM: H.P. Barker, Jr.
Chief, Bureau of Procurement and Contracts Management
SUBJECT: Contract No. 250-040-99-1
Title: Computers: Client Server Systems
Please make the following changes in the subject contract:
Delete: List of Contractors, Pages 27-30, 37-94
Add: *List of Contractors, Pages 27-30, 37-92 *(Rev 6 Dec 99)
The contract has been revised to include updated ordering instructions, additional authorized resellers and contractor
name changes. Due to acquisition, Digital Equipment Corporation and Xylan Corporation products are now available
from Compaq and Alcatel, respectively.
Any questions or problems in delivery or service that may arise regarding this contract should be directed to David
Comer at 487-4196, Suncom 277-4196,
Suite 315
September 28, 1999
MFMQR ANT)i IM NQ: (250-040-99-1)-11
TO: Department Addressed
FROM: H.P. Barker, Jr.
Chief, Bureau of Procurement and Contracts Management
SUBJECT: Contract No. 250-040-99-1
Title: Client Server Systems
Please make the following changes in the subject contract:
Delete: List of Contractors, Pages 27-32, 35-36, 39-40, 43-50, 59-60, 65-66, 71-78, 83-91
Add: *List of Contractors, Pages 27-32, 35-36, 39-40, 43-50, 59-60, 65-66, 71-78, **83-84,
85-93 *(Rev 28 Sep 99) **(New 28 Sep 99)
The contract has been revised to include the addition of Premio Computers Florida, Incorporated and updated
ordering instruction pages.
Any questions or problems in delivery or service that may arise regarding this contract should be directed to David
Comer at (850) 487-4196, Suncom 277-4196, comerd@dms.state.fl.us
HPB/dc/lmb
Suite 315
August 23, 1999
MEMOR ANDI 1M NO-: (250-040-99-1)-10
TO: Department Addressed
FROM: H.P. Barker, Jr.
Chief, Bureau of Procurement and Contracts Management
SUBJECT: Contract No. 250-040-99-1
Title: Computers: Client Server Systems
Please make the following changes in the subject contract:
Delete: Ordering Instruction Pages
Add: Ordering Instruction Pages *(Rev 25 Aug 99)
Ordering Instructions have been updated and resellers have been added.
Any questions or problems in delivery or service that may arise regarding this contract should be directed to Vonnie
Allen at 487-2304, Suncom 277-2304,
HPB/va/kla
Suite 315
July 7, 1999
MIMOR ANDT TM NO : (250-040-99-1)-9
TO: Department Addressed
FROM: H. P. Barker, Jr., CPPO
Chief, Bureau of Procurement and Contracts Management
SUBJECT: Contract No. 250-040-99-1
Title: Computers: Client Server Systems
Please make the following changes in the subject contract:
Delete: List of Contractors, Pages 28, 29, 35-84
Add: *List of Contractors, Pages 28, 29, 35-89 *(Rev 7 Jul 99)
The contract has been revised to include an updated list of contractors and ordering instruction pages.
Any questions or problems in delivery or service that may arise regarding this contract should be directed to David
Comer at (850) 487-4196, Suncom 277-4196, Email comerd@dms.state.fl.us
HPB/dc/Imb
Suite 315
June 30, 1999
(250-040-99-1)-8
TO: Department Addressed
FROM: H. P. Barker, Jr., CPPO
Chief, Bureau of Procurement and Contracts Management
SUBJECT: Contract No. 250-040-99-1
Title: Computers: Client Server Systems
Subject contract has been renewed through June 30, 2000 at the same prices, terms and conditions.
Delete: Certification of Contract, List of Contractors, Pages 28-30, 35-37, 63, 72, 84
Add: *Certification of Contract, List of Contractors, Pages 28-84 *(Rev 30 Jun 99)
Any questions or problems in delivery or service that may arise regarding this contract should be directed to David
Comer at (850) 487-4196, Suncom 277-4196, E-Mail mailto'comerd4fimc state fl_us
HPB/dc/lmb
Suite 315
June 4, 1999
(250-040-99-1)-7
TO: Department Addressed
FROM: H. P. Barker, Jr., CPPO
Acting Director, State Purchasing
SUBJECT: Contract No. 250-040-99-1
Title: Client Server Systems
Please make the following changes in the subject contract:
Delete: Pages 29, 31-87
Add: *Pages 29, 31-90 *(Rev 4 Jun 99)
The contract has been revised to include updated ordering instructions and authorized reseller lists.
Any questions or problems in delivery or service that may arise regarding this contract should be directed to David
Comer at (850) 487-4196, Suncom 277-4196, Email: co-e-1 r d— stare fl us
HPB/dc/lmb
Suite 315
November 30, 1998
MF.MnR ANDI TM NO-: (250-040-99-1)-4
TO: Department Addressed
FROM: George C. Banks, CPPO
Director, State Purchasing
SUBJECT: Contract No.250-040-99-1
Title: Client Server Systems
Please make the following changes in the subject contract:
Delete: List of Contractors, pages 29, 65-79
Add: List of Contractors, pages 29, 65-80 (Rev 7 Dec 98)
Effective November 30, 1998, Lucent Technologies has been added to this contract.
Any questions or problems in delivery or service that may arise regarding this contract should be directed to David
Comer at (850) 487-4196, Suncom 277-4196, E-Mail romerrUdws, state fl_us.
GCB/dc/lns
Suite 315
September 23, 1998
MEMnRANDTTMNQ: (250-040-99-1)-3
TO: Department Addressed
FROM: George C. Banks, CPPO
Director, State Purchasing
SUBJECT: Contract No. 250-040-99-1
Title: Client Server Systems
Please make the following changes in the subject contract:
Delete: Pages 27-30, 35, 36, 47, 48, 71-78
Add: Pages 27, *28, *29, 30, *35, *36, 47, *48, *71, 72-79
*(Rev 24 Oct 98) **(New 24 Sep 98)
Effective September 23, 1998, the following brands of portable microcomputers have been awarded and are available
from their respective manufacturers: Apple, Compaq, Gateway 2000,1BM, NEC, and Unisys. The authorized
resellers of Acer America, Cisco Systems, and Silicon Graphics have been updated.
Any questions or problems in delivery or service that may arise regarding this contract should be directed to David
Comer at (850) 487-4196, Suncom 277-4196, E-Mail c amerd2dms state fl_ns
GCB/dc/crw
Suite 315
September 9, 1998
(250-040-99-1)-2
TO: Department Addressed
FROM: George C. Banks, CPPO
Director, State Purchasing
SUBJECT: Contract No. 250-040-99-1
Title: Client Server Systems
Please make the following changes in the subject contract:
Delete: Pages 27, 28, 32, 56, 62-75
Add: Pages 27, *28, *32-78 *(Rev 9 Sept 98)
This contract has been updated to include revised contract awards list and authorized resellers. (3Com, Fore Systems
and IBM)
Any questions or problems in delivery or service that may arise regarding this contract should be directed to David
Comer at (850) 487-4196, Suncom 277-4196, E-Mail: nnmer-adms -state fl its
GCB/dc/lmb
Suite 315
August 19, 1998
MEMOR ANDI ]M NO : (250-040-99-1)-1
TO: Department Addressed
FROM: George C. Banks, CPPO
Director, State Purchasing
SUBJECT: Contract No. 250-040-99-1
Title. Client Server Systems
Please make the following changes in the subject contract:
Delete: List of Contractors, Pages 27-51
Add: *List of Contractors, Pages **27, *28-30, **31-35 *36-38, **39-47, *48-54, **55-56,
*57-58, **59-60, *61-66, **67, *68, **69, *70-73, **74-75 *(Rev 19 Aug 98) **(New
19 Aug 98)
Effective August 19, 1998, this contract has been updated to include awards to thirteen (13) new contractors. IBM's
awards now include connectivity devices.
The contract awards page has been updated to include all contract awards.
Any questions or problems in delivery or service that may arise regarding this contract should be directed to David
Cotner at (850) 487-4196, Suncom 277-4196, E-Mail:
xWf1xWWP
TITLE: Computers: Client Server Systems
BID NO.: 31-250-040-B
CONTRACTOR(S): See Attached
CONTRACT NO.: 250-040-99-1
EFFECTIVE: July 1, 1998
through June 30, 2001
(Rev 20 Dec 99)
SUPERSEDES: 250-040-96-1
Suite 315
ANY QUESTIONS, SUGGESTIONS, OR CONTRACT SUPPLIER PROBLEMS WHICH MAY
ARISE SHALL BE BROUGHT TO THE ATTENTION OF DAVID COMER AT (850) 4874196
SUNCOM 2774196, E-MAIL mailta-ramerd(4finis state us
A. Al ]'FH )RTTY - Upon a#fiinnative action taken by the State of Florida Department of Management Services
on June 30, 1998, a contract has been executed between the State of Florida and the designated contractors.
B. FFFFCT - This contract was entered into to provide economies in the purchase of Client Server Systems by
all State of Florida agencies and institutions. Therefore, in compliance with Section 287.042, Florida Statutes,
all purchases of these commodities shall be made under the terns, prices, and conditions of this contract and
with the suppliers specified.
C. (1RDFRTNG TNSTR1JCTTQNq -All purchase orders shall be issued in accordance with the attached
ordering instructions. Purchaser shall order at the prices indicated, exclusive of all Federal, State and local
taxes.
All contract purchase orders shall show the Division of Purchasing contract number, product number, quantity,
description of item, with unit prices extended and purchase order totaled. (This requirement may be waived
when purchase is made by a blanket purchase order.)
D. CONTR ACTOR PERFORMANCE -Agencies shall report any vendor failure to perform according to the
requirements of this contract on Complaint to Vendor, form PUR 7017. Should the vendor fail to correct the
problem within a prescribed period of time, then form PUR 7029, Request for Assistance, is to be filed with
this office.
E. SPFCIAL AND CIFNER AT. CONDITIONq - Special and general conditions are enclosed for your
information. Any restrictions accepted from the supplier are noted on the ordering instructions.
F. CONTR AC'T APPR ATSAT. FORM - State Contract Appraisal, form PUR 7073 should be used to provide
your input and recommendations for improvements in the contract to the Division of Purchasing for receipt no
later than 90 days prior to the expiration date of this contract.
Authorized Signature
ERIM Is
Attachments
C llie0.0.IL7II.rr]��
3Com Corporation
(A)
(Rev 19 Aug 98)
ABC Computers, Inc.
(A)
(Rev 30 Jun 99)
Acer America
(A)
Alcatel
(A)
(Rev 6 Dec 99)
American Power Conversion
(A)
Amherst Corporate Computer Sales
(A)
(Rev 1 Apr 99)
Apple Computer, Inc.
(A)
(Rev 20 Dec 99)
Avaya, Inc.
(A)
(Rev 28 Nov 00)
Cabletron Systems Sales
and Service, Inc.
(A)
(Rev 19 Aug 98)
Cisco Systems, Inc.
(A)
(Rev 19 Aug 98)
Comark Government & Education Sales
(A)
Compaq Computer Corporation
(A)
(Rev 19 Jun 00)
Compucom Systems, Inc.
(A)
(Rev 23 Dec 98)
Dell Marketing L.P.
(A)
(Rev 6 Dec 99)
Executive Source, Inc.
(A)
(Rev 8 May 00)
Gateway 2000 Major Accounts, Inc.
(A)
(Rev 1 Aug 00)
Hayes Computer Systems
(A)
(Rev 19 Aug 98)
Hewlett Packard Company
(A)
(Rev 19 Aug 98)
International Business Machines
(A)
(Rev 30 Jun 99)
Lexmark International
(A)
(Rev 1 Aug 00)
Marconi Communications
(A)
(Rev 6 Mar 00)
NEC Computer Systems Division, Packard Bell NEC, Inc.
(A)
Network Appliance
(A)
(Rev 28 Nov 00)
Nortel Networks USA, Inc.
(A)
Pomeroy Computer Resources, Inc.
(A)
Premio Computers Florida, Inc.
(A)
(Rev 28 Sep 99)
Silicon Graphics Computer Systems
(A)
(Rev 19 Aug 98)
Southern Computer Supplies, Inc.
(B)
Sun Microsystems Federal, Inc.
(Rev 19 Aug 98)
TekResource Service Corp.
(Rev 20 Oct 00)
Unisys Corporation
(Rev 30 Jun 99)
Visara, Inc.
(Rev I Aug 00)
WIN Laboratories, Ltd.
(A)
(A)
(A)
(A)
(C)
SPECIAL CONDITIONS
PT TR POSE
The purpose of this bid is to establish a 17 month contract for the purchase of client server systems by all State of
Florida agencies and other eligible users in accordance with Eligible Users paragraph, General Conditions. It is
anticipated that the contract will be effective from 1111y 1, through
ESTIMATED (IITANTTTIES
It is anticipated that the State of Florida agencies, and other eligible users, will expend approximately $250,000,000
under any contract resulting from this bid. These estimated figures are given only as a guideline for preparing your bid
and should not be construed as representing actual figures under the contract.
A DDITION AT . ELIGIBLE, .E I TSER S
In addition to "Eligible Users" paragraph, General Conditions, use of State contracts shall be available to Federal
agencies and private non-profit educational facilities as defined in Section 240.605, Florida Statutes, which may desire
to purchase under the terms and conditions of the contract.
QPTIONAT . CQNTR ACT T NAGE
In addition to the eligible users referenced above and with the consent of the successful bidder(s) purchases may be
made under the ten -is and conditions of this Invitation to Bid/Request for Proposal, by governmental entities located
outside the State of Florida. Appropriate governmental entities' purchasing laws, rules and regulations shall apply to
purchases made under this contract.
SPF.CTAT. ACC()MM0T)AT10N
Any person requiring a special accommodation at State Purchasing because of a disability should call State Purchasing
at (850) 488-8440 at least five (5) workdays prior to the bid opening. If you are hearing or speech impaired, please
contact State Purchasing by using the Florida Relay Service which can be reached at 1 (800) 955-8771 (TDD).
A CCE.PTART .F F.Q1 TIP�MENT
Bid shall be for new equipment only. Newly manufactured (containing used or rebuilt parts), remanufactured, rebuilt,
reconditioned, newly remanufactured, used, shopworn, demonstrator or prototype equipment is not acceptable and
will be rejected.
3
Contractor's entire liability and the State's exclusive remedy shall be as follows:
In all situations involving performance or non-performance of machines or programming (other than licensed
programs) furnished under this Agreement, the State's remedy is (a) the adjustment or repair of the machine or
replacement of its parts by Contractor, or at Contractor's option, replacement of the machine or correction of
programming errors, or (b) if, after repeated efforts, Contractor is unable to install the machine or a replacement
machine, model upgrade or feature in good working order, or to restore it to good working order, or to make
programming operate, all as warranted, the State shall be entitled to recover actual damages to the limits set forth in
Us Special Condition. For any other claim concerning performance or nonperformance by Contractor pursuant to,
or in any other way related to the subject matter of, this Agreement or any order under
Us Agreement, the State shall be entitled to recover actual damages to the limits set forth in this Special Condition.
If this contract is for purchase of machines, then the following shall apply. Contractor's entire liability for damages to
the State for any cause whatsoever, and regardless of form of action, whether in contract or in tort including
negligence, shall be limited to the greater of $100,000 or the appropriate price stated herein for the specific machines
that caused the damages or that are the subject matter of or are directly related to the cause of action. The foregoing
limitation of liability will not apply to (a) the payment of cost and damage awards referred to in the General Condition
14 entitled "Patents and Royalties", or to (b) claims for reprocurement costs or the cost of cover pursuant to State
Purchasing Rule 60A 1.006(4) entitled "Default", or to (c) claims for personal injury or damage to real or tangible
personal property caused by Contractor's negligence or tortious conduct.
If this contract is for the purchase of hardware maintenance services, then the following shall apply: Contractor's entire
liability and the State's exclusive remedy for damages to the State for any cause whatsoever, and regardless of the
form of action, whether in contract or in tort including negligence, shall be limited to actual damages up to the greater
of $100,000 or an amount equal to 12 months maintenance charges for the specific machines under this Agreement
that caused the damages or that are the subject matter of, or are directly related to, the cause of action. Such
maintenance charges will be those in effect for the specific machines when the cause of action arose. The foregoing
limitation of liability will not apply to (a) the payment of cost and damage awards referred to in General Condition 14
entitled "Patents and Royalties" or to (b) claims for reprocurement costs or costs to cover pursuant to State
Purchasing Rule 60A 1.006(4) entitled "Default", or to (c) claims by the State for personal injury or damage to real
property or tangible personal property caused by the Contractor's negligence or tortious conduct.
If this contract is for purchase of software maintenance services, then the following shall apply: Contractor's entire
liability and the State's exclusive remedy for damages to the State for any cause whatsoever, and regardless of the
form of action,whether in contract or in tort including negligence, shall be limited to actual damages up to the greater of
$100,000 or an amount equal to 12 months maintenance charges for the specific software product under this
Agreement that caused the damages or that are the subject matter of, or are directly related to, the cause of action.
Such maintenance charges will be those in effect for the specific software product when the cause of action arose.
The foregoing limitation of liability will not apply to (a) the payment of cost and damage awards referred to in General
Condition 14 entitled "Patents and Royalties", or to (b) claims for reprocurement costs or the cost of cover pursuant to
State Purchasing Rule 60A-1.006(4) entitled "Default", or to (c) claims by the State for personal injury or damage to
real property or tangible personal property caused by Contractor's negligence or tortious conduct.
4
If this contract is for the acquisition of licensed programs, including personal computer licensed programs, then the
following shall apply: Contractor's entire liability and the State's exclusive remedy shall be as follows: In all situations
involving performance or non-performance of licensed programs furnished under this Agreement, the State's remedy is
(1) the correction by the Contractor of licensed program defects, or (2) if, after repeated efforts, the Contractor is
unable to make the licensed program operate as warranted, the State shall be entitled to recover actual damages to the
limits set forth in this section. For any other claim concerning performance or non-performance by the Contractor
pursuant to, or in any way related to, the subject matter of this Agreement the State shall be entitled to recover actual
damages to the limits set forth in this section. Contractor's liability for damages to the State for any cause whatsoever,
and regardless of the form of action, whether in contract or in tort including negligence, shall be limited to the greater of
$100,000 or the one time charges paid for, or any monthly license or initial license charges which would be due for 12
months use of the licensed program that caused the damages or that is the subject matter of, or is directly related to,
the cause of action and shall include any initial or process charges paid to the Contractor. This limitation of liability will
not apply to (a) the payment of cost and damage awards referred to in General Condition 14 entitled "Patents and
Royalties" or to (b) claims for reprocurement costs or the cost of cover pursuant to State Purchasing Rule 60A
1.006(4) entitled "Default", or to (c) claims for personal injury or damage to real or tangible personal property caused
by the Contractor's negligence or tortious conduct.
Contractor shall hold and save the State harmless for any and all suits and judgments against the State for personal
injury or damage to real or tangible personal property caused by Contractor's tortious conduct in the performance of
this Agreement provided that, (a) the State promptly notifies Contractor in writing of any claim, and (b) Contractor
shall be given the opportunity, at its option, to participate and associate with the State in the control, defense and trial
of any claims and any related settlement negotiations and, provided further, that with respect to any claim, or portion
thereof, for which Contractor agrees at the initiation of such claim that Contractor shall save and hold the State
harmless, Contractor shall have the sole control of the defense, trial and any related settlement negotiations, and (c) the
State fully cooperates with Contractor in the defense of any claim.
In no event, however, will Contractor be liable for (a) any damages caused by the State's failure to perform the State's
responsibilities, or for (b) any lost profits or other consequential damages, even if Contractor has been advised of the
possibility of such damages, or for (c) any claim against the State by any other party, except as provided in the hold
harness provision of the preceding paragraph of this Special Condition and except as provided in the General
Condition entitled "Patents and Royalties", or for (d) any damages caused by performance or non-performance of
machines or programming located outside the United States or Puerto Rico.
Bidder shall grant to the customer a non-exclusive/nontransferable license to use all software procured from the
contract resulting from this Invitation To Bid. Use of this software is subject to the following provisions:
Copyrighted software provisions are contained in the General Condition entitled "Patents and Royalties".
2. Title to the software shall remain with the titleholder.
Customer may reproduce one (1) copy of each diskette based software package procured that is not copy
protected, for archival and backup purposes only. Copyright and any proprietary notices shall be included on
the backup copies.
4. Software that is provided on diskette for user work stations shall be supplied as one (1) copy per work station
ordered, unless site licenses or volume discounts have been offered by the bidder and so ordered by the
customer.
Software that is provided on the system and is down loaded to workstations, shall include a backup copy with
documented procedures for reloading in event of software becoming unusable by either a system malfunction
or operator error.
6. Software updates or enhancements shall be made available to the customer in accordance with the Special
Condition entitled "Addition/Deletion/Change".
7. Bidder shall provide for exchange of software provided on copy protected diskettes in event the distribution
diskette is rendered unusable through either operator error or system malfunction. Exchange of software shall
not include operator attempts to copy protected software.
Bidder shall indicate on the software pricing sheets if there is any cost associated with items 4 through 7
above.
9. The customer shall be responsible for; a) software selection to achieve the customers intended results; b) use
thereof; and c) all results obtained there from.
10. Software may be used on only the single central processing unit (CPU) or system configuration for which the
software was acquired. The software may be used on another single CPU or system configuration on a
temporary basis when the primary CPU or system are inoperable due to hardware failure.
11. Customer shall not make the software available in any form to third parties. Only the customer's employees
directly concerned with the licensed use of the software, shall have access to the software.
12. Contractor shall retain the option to terminate software licenses granted in accordance with this section, and
require return of the software and all copies thereof if the customer fails to comply with the license provisions.
13. Customer shall not reverse assemble or reverse compile licensed software in whole or in part.
14. Contractor shall warrant the media on which the software is famished, to be free from defects in materials and
workmanship under normal use for a period of 90 days from date of receipt by the customer.
15. Software that is bid on as "AS IS" basis does not include any warranty of performance or quality, except that
the media warranty included within this section shall apply. This type of software if bid shall be specifically
identified on the price sheets.
16. Software documentation may not be copied without the express prior written approval of the contractor
or titleholder as may be appropriate.
All certifications required in this bid must be completed and returned with your bid. Failure to comply with this
requirement shall result in disqualification of bid.
R
In the event a bid is submitted by other than the equipment manufacturer, a certification executed by the manufacturer
shall be required stating the bidder is an authorized representative of the manufacturer.
The manufacturer's certification must be executed by the manufacturer's representative authorized to bind all the
manufacturer's branches, dealers/resellers, and/or service establishments. Dealers/resellers are not authorized to sign
this certification on behalf of the manufacturer. Failure to submit this certification with your bid shall result in
disqualification of the bid.
Bidders currently awarded equipment on any other State contract shall identify those products, if duplicated anywhere
within this bid. The State reserves the right to delete duplicated equipment from this and/or other contracts. Deletion
will occur only if the bidder's equipment is awarded on this contract.
Each purchaser will be authorized to enter into a contract for equipment by issuance of a purchase order referencing
the contract number. The manufacturer's lease agreement form will not be used since a contract resulting from this bid
and the purchase order will constitute the complete agreement. Since the State Comptroller's prior approval is
required for State Agencies to enter into or extend either lease or installment purchase agreements, State agencies are
cautioned to review the Comptrollers latest memorandum addressing leases and installment purchase of equipment.
A. RISK OF LOSS OR DAMAGE
The purchaser shall be relieved from risks of loss or damage to all equipment leased during the period
of transportation, installation, and during the entire time the equipment is in the possession of the
purchaser except when loss or damage is due to fault or negligence of the purchaser.
B. TERM
Lease period shall be based on the projected needs of the agency and/or the period determined to be
the most economically prudent and cost effective. Lease cost basis shall be equal to or below that for
that equipment on State contract.
Lease agreements shall be effective on the date of acceptance of the equipment. The date of
acceptance is that date on which the equipment is installed at the agreed to purchaser location and the
equipment is certified ready for use by the contractor and accepted by the purchaser as installed and
in good working order.
Lease agreements shall terminate upon completion of the specified lease agreement period or upon
purchase utilizing equity accruals if applicable. Purchase of leased equipment by state agencies
requires prior approval as a contract exception through State Purchasing.
Upon mutual agreement with the contractor, the purchaser shall have the option to extend the current
lease agreement by giving written notice 30 days prior to the end of the initial lease term, without prior
approval of State Purchasing, provided the following conditions are met:
IN
Prices are equal to or below that specified for that equipment available on State contract or
not in excess of the vendor's established governmental pricing at the time of extension.
(Pricing to include in & out charges, rigging, accrued equity and any other cost associated with
the acquisition.)
Terms and conditions of extension must be the same as those in the current State contract.
Any exception to the above conditions requires prior approval by State Purchasing.
Please note that for the purpose of this bid and resulting contract, extension is the term used for that period that
follows the end of the initial lease term. There is no provision for renewal which would follow the extension.
C. CANCELLATION
1. The provisions of Cancellation Paragraph, General Conditions, do not apply to equipment
leased under this contract.
2. A lease agreement may be canceled at any time during the lease period by the purchaser. A
thirty (30) day cancellation notice will be required of the purchaser in writing. All money due
the contractor for the remainder of the lease agreement period will be due and payable upon
completion of the equipment removal, except in documented cases of nonperformance by the
vendor.
Upon cancellation of a lease agreement by the purchaser without cause the equipment will be
returned to the contractor with transportation at the purchaser's expense as well as removal
charges if applicable.
All products bid must meet or exceed all conditions and specifications of the Invitation to Bid (ITB). When technical
documentation is required by this ITB, its purpose is to demonstrate compliance of the product bid with applicable
technical requirements of the ITB and to allow a technical evaluation of the product. Failure to provide the required
technical documentation with the bid submittal shall make the bidder nonresponsive, unless State Purchasing, in its sole
discretion and in the best interest of the State, determines the acceptability of the products offered through technical
documentation available within State Purchasing as of the date and time of bid opening. Such authority of State
Purchasing shall in no way relieve the bidder from the ultimate responsibility to submit the required technical
documentation, nor shall any bidder assume that such documentation is otherwise available to State Purchasing. The
State shall not be responsible for the accuracy of the technical documentation in its possession.
All prices bid shall include delivery to purchaser within 30 days or less after receipt of purchase order.
The date of acceptance is that date on which the equipment is installed at the agreed to purchase location, the
equipment is certified ready for use by the contractor and is accepted by the purchaser as installed and in good
working order. The purchaser shall certify in writing to the contractor when the equipment is accepted at which time
title shall transfer.
M.
For equipment designated as customer installed, the date of acceptance shall be the delivery date, provided the
purchaser has not specified contractor installation on the purchase order.
Contractor shall be required to fiunish an instructional manual for each unit ordered. Bulletins, revisions and
corrections shall be supplied to each manual as they are issued by the manufacturer. Each manual shall contain;
definition of equipment capabilities, technical description of equipment operation, description of malfunction
identification and troubleshooting procedures, detailed schematic, installation and use instructions.
One (1) copy of the operating system software manual must be provided with software ordered from any contract
resulting from this bid. Additional copies of software manuals must be available from the contractor.
OPTIONAL COMPONENT PITIRCIJASF-0,
Purchases of optional components totaling less than $1,000 may be made by an agency at its discretion on a local
basis rather than under any contract resulting from this bid. This condition shall not be used to circumvent this
contract.
All work contracted for shall be performed by factory trained technicians. Technicians working under the direct
supervision of a factory trained technician are permitted. A copy of the technician's certification shall be made
available by the contractor upon request by State Purchasing.
BM TAFIT ES
The appropriate Bid Table shall be completed for each category of product bid. The information to be completed on
the Bid Table includes:
Product manufacturer
Vendor / bidder
Standard Delivery Time in Days Which the Vendor Can Perform (not to exceed 30 days)
Manufacturer and Description of Products Bid
Bid percentage for Category Products as well as Balance of Line Products Bid; either,
Cost Plus/Minus % for State Government and State Education, or
Cost Plus/Minus % for GSA Pricing Schedule
Optional Support Bid at Discount
Manufacturer's price lists or GSA price list/schedule shall be submitted with the bid in accordance with the
requirements under PRICE LISTS.
Bid Tables, and other pages required for completion of the bid may be copied, as needed.
1
ITEM DESCIRIPTIONS
Descriptions of systems or individual items on price lists shall be of sufficient detail to easily identify the system or item.
Items not described will be rejected as ineligible for the bid/contract.
These documents shall be submitted in hardcopy as well as on 3.5 inch diskette media, as outlined in Special
Condition, Format for Submission of Bid. Failure to comply with this requirement will result in disqualification of your
bid.
On any contract where orders will be directed to Authorized Dealers/Distributors or listing Service Locations, this
information shall be provided by the BIDDER as part of the bid package in hard copy, and on a 3.5 inch diskette in a
Word for windows file. Any subsequent revisions shall be submitted in the same format to the State Purchasing
CONTRACT ADMINISTRATOR, for review and approval prior to implementation.
Diskette must be formatted as:
• "Word for Windows"
• Font: Times New Roman 12
• Preset tabs mly
• Margins: .5 Left and .5 Right, .5 Top and 1.0 Bottom
• Portrait only -no landscape
• No Tables
• No Headers or Footers
• No Excel Files
Failure to submit the information required in this section will be grounds for disqualification of your bid and/or removal
from any resulting contract.
The employment of unauthorized aliens by any contractor is considered a violation of section 247A(e) of the
Immigration and Nationalization Act. If the contractor knowingly employs unauthorized aliens, such violation shall be
cause for unilateral cancellation of the contract.
A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime
may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a
contract with a public entity for the construction or repair of a public building or public work, may not submit bids on
leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier,
subcontractor, or consultant under a contract with any public entity, and may not transact business with any public
entity in excess of the threshold amount provided in £s. 287.017 for CATEGORY TWO for a period of 36 months
from the date of being placed on the convicted vendor list.
State Purchasing hereby imposes a vendor surcharge fee of .50% on contractors' sales under any contract resulting
from this bid. The fee will be paid by the contractor and must be included in prices bid and cannot be added as a
separate item. Use of this contract will be optional by State Agencies.
10
If a State Agency elects to purchase from a source other than the resulting State contract, such purchases shall be in
accordance with Chapter 287, F.S., and 60A Florida Administrative Code.
After receipt of payment from the contract purchases, all vendor surcharge fees shall be payable to the State of
Florida no later than 15 days after the end of each quarter.
Vendor surcharge fee and contract number should be noted on the check and remitted to:
State of Florida
Department of Management Services
P.O. Box 5438
Tallahassee, FL 32314-5438
Contract supplier shall furnish State Purchasing a detailed summary of sales at the end of each quarter. By submission
of these Sales Summary reports and corresponding vendor surcharge deposits, the contractor(s) is certifying their
correctness. All such reports and fee deposits shall be subject to audit by the State of Florida. Contractors will be
responsible for reporting sales and paying user fees resulting from sales made by authorized resellers.
Failure to comply with these requirements will result in the contract supplier being found in default, in which case any
and all reprocurement costs and all outstanding vendor surcharge fees may be charged against the defaulting
contractor and may result in immediate, unilateral cancellation of your contract by State Purchasing.
Bids from contractors that are delinquent in paying user fee's from existing contracts, will not be
considered.
On any contract where pricing is based on a Manufacturer's published price list, the price list must be provided by the
BIDDER as part of the bid package in hard copy. Bidders must provide a price list on a 3.5 inch diskette as a Word
For Windows file, which includes headings and subheadings of the categories of systems, peripherals, and components
which the vendor has bid. Each product on the price list shall be identified by part number, brand name, description,
manufacturers cost and net price.
Any subsequent revisions shall be submitted in the same format to the State Purchasing CONTRACT
ADMINISTRATOR, for review and approval prior to implementation.
Diskette must be formatted as:
• "Word for Windows"
• Font: Times New Roman 12
• Preset tabs mLy
• Margins: .5 Left and .5 Right, .5 Top and 1.0 Bottom
• Portrait only -no landscape
• No Tables
• No Headers or Footers
• No Excel Files
Failure to submit the information required in this section will be grounds for disqualification of your bid and/or removal
from any resulting contract.
11
The pricing schedule, cost plus/minus basis or GSA pricing basis, bid by each awarded vendor shall remain firm for
any product placed on the contract resulting from this bid, or for products added to the contract at a later date through
revision to the contract.
The contractor may add new products to the contract at the pricing schedule as originally bid. When
a revision to contract price lists includes the addition of new products they must remain at the original
percentage bid for the contract term. The addition of new products shall be at the discretion of State
Purchasing in the best interest of the State.
Reductions in price shall be effective upon receipt of written notification to State Purchasing and shall
remain in effect for the balance of the contract term, unless further reduced by the contractor. In the
event that the contractor announces a price reduction on any equipment listed on the contract prior to
the purchaser's acceptance of said equipment, such price reduction shall be made available to the
purchaser. This condition shall not apply to temporary sales promotions.
Price increases are not acceptable for aug product placed on the contract resulting from this bid, or for products
added to the contract at a later date through revision to the contract.
PR TC"F. R FIN 1CTION
Reductions in price shall be effective upon receipt of written notification to the State Purchasing and shall remain in
effect for the balance of the contract term, unless further reduced by the contractor.
In the event that the contractor announces a price reduction on any equipment listed on the contract prior to the
purchaser's acceptance of said equipment, such price reduction shall be made available to the purchaser.
This condition shall not apply to temporary sales promotions.
SAT.FS PROMOITC)NS
A contractor, during the term of the contract, may lower prices of products on the contract, for a specified period of
time. The contractor shall document sales promotions to and receive approval of State Purchasing, prior to offering
sales promotions to contract users. Documentation of sales promotions shall specify starting and ending dates of the
promotion, specify list prices and promotional prices, and shall contain a statement that the promotional prices are
available to all contract users. Sixty (60) days is established as the minimum period of time for which a sales
promotion can be offered. Sale pricing shall be made available on contract items only and promoted to all users of the
contract. Evidence of offering of a sales promotion to a contract user prior to the submittal to and approval of the
State Purchasing shall subject the contractor to removal from the contract. Sales promotions approved by State
Purchasing must be posted on the contractors Internet Home Page with awarded products.
12
PRICE I .TSTS POSTEDn-K TT-DF. W()RT,.D WIDE WEB OKW4
CONTRACT HOLDER shall configure PRICE LIST consisting of awarded product and post the prices on the
CONTRACT HOLDERS Internet Home Page. All price lists must be reviewed and approved by State Purchasing
before they can be posted to the CONTRACT HOLDER Internet Home Page.
Contractors must provide State Purchasing with a universal resource locator (URL) where price lists will be posted.
CONTRACT HOLDERS posted price list shall include the following:
• DMS Approval Date
• Contract Number
• Part Number, Description, Manufacturers Cost and Contract Prices
• Authorized Resellers
The Home Page must be compatible with the most recent version of browser software being used by State
Purchasing. As of the writing of this solicitation, Netscape Navigator 3.0 is the State Purchasing browser standard.
State Purchasing intends to upgrade to new browser versions as they become available and fully tested, at its
discretion.
TNTRRNF.T ROME PAGE
The Contract resulting from this bid will become a public document. The State of Florida, State Purchasing is using
the Florida Communities Network (FCN) on the Internet World Wide Web (WWW) to distribute State Term
Contracts and product information to eligible users and other interested entities who may subscribe to this service and
pay the appropriate access fee.
The Universal Resource Locator (URL) for the INTERNET HOME PAGE must be listed in the space provided on
the Ordering Instructions page of the bid.
Contractor agrees to furnish participating agencies price schedules, catalogs and descriptive brochures as requested.
Q1 TANTTTY D)ISC01 LNIS
Bidder/contractors are urged to offer additional discounts for one time delivery of large single orders of any assortment
of items. Such discounts will not be considered in evaluation and award of bid. Contract users should seek to
negotiate additional price concessions on quantity purchases of any products offered under this contract. State
agencies shall document their files accordingly.
PT,TRCHASDNG CARD P_R()GBAM
The State of Florida has implemented a purchasing card program through NationsBank, using the Visa network.
Vendors will receive payment from the purchasing card in the same manner as other Visa purchases. Please indicate
your ability to accept Visa in the space provided on the Ordering Instruction sheet of the bid.
13
To access an interactive Voice Response System for vendor payment inquiry, Vendors may call (850) 413-7269
between 7 a.m. and 6 p.m. Monday thru Friday to check on the status of payments by State agencies. The system
can accommodate English and Spanish speaking callers.
The contractor shall take out and maintain during the life of this agreement, Workers' Compensation Insurance for all
of his employees connected with the work of this project and, in case any work is sublet, the contractor shall require
the subcontractor similarly to provide Workers' Compensation Insurance for all of the latter's employees unless such
employees are covered by the protection afforded by the contractor. Such insurance shall comply fully with the
Florida Workers' Compensation law. In case any class of employees engaged in hazardous work under this contract
at the site of the project is not protected under the Workmen's Compensation statute, the Contractor shall provide,
and cause each sub -contractor to provide, adequate insurance, satisfactory to the Purchaser, for the protection of his
employees not otherwise protected.
SF.R VICR
Availability of in -state representatives to assist in proper application and to resolve technical problems is a requirement
of this bid and the resulting contract. Bidders shall, therefore, include as part of the bid a list of all in -state service
representative(s) who will be responsible for providing these services during the term of the contract.
If unable to obtain service/warranty within the time period specified or if difficulties are encountered in obtaining
service from the service location designated by the contractor, it shall be the complete responsibility of the contractor
to arrange and coordinate service by an alternate service dealer after notification by the user. The coordination effort
will be handled by the specific individual designated on the ordering instruction sheet.
WARRANTY
A warranty is required on all contract items against defective material, workmanship, and failure to perform in
accordance with required performance criteria, for a period of not less than one (1) year from date of receipt or
installation of product. See SPECIFICATIONS, under each category of product for Standard Support Level and
specific warranty requirements. Replacement of all parts found defective including all labor, materials within the
warranty period shall be made without cost to the State. This warranty shall not cover adjustment, repair or parts
replacement required because of purchaser's negligence, misuse, or machine alteration.
Applicable transportation charges for warranty service within the warranty period shall be based on cost determined
by the level of support procured as outlined in the specification.
Warranty repairs shall be completed within the time period stated in the support level procured whether on -site or
upon receipt of equipment by factory authorized service center. Should repairs exceed the predetermined time period,
contractor shall provide equivalent loaner equipment upon request by the purchaser. Loaner equipment shall be
provided at no cost to the State, including shipment to the purchaser's location and return of loaner equipment to the
contractor.
14
Bidders are to identify and price all available optional or installed security devices , such as key locks, plastic card
readers, etc., on price sheets.
111:7ADIMIZI
Contract users may trade-in equipment when making purchases from this contract. A trade-in must be negotiated
between the user and the contractor. Users are obligated to actively seek current fair market value when trading
equipment, and to keep accurate records for the process. For State agencies, it may be necessary to provide
documentation to the Office of the State Comptroller.
3MAR ?O(M C_QMPT.TANCE WARRANTY
The contractor warrants that each item of hardware, software, and/or firmware delivered, developed or modified
under this contract shall be able to accurately process date data (including, but not limited to, calculating, comparing,
and sequencing) from, into, and between the twentieth and twenty- first centuries, including leap year calculations,
when used in accordance with the item documentation provided by the contractor, provided that all items (e.g.
hardware, software, firmware) used in combination with other designated items properly exchange date data with it.
The duration of this warranty and the remedies available to the State for breach of this warranty shall be as defined in,
and subject to, the terms and limitations of any general warranty provisions of this contract, provided that
notwithstanding any provision to the contrary in such warranty provision(s), or in the absence of any such warranty
provision(s), the remedies available to the State under this warranty shall include repair or replacement of any item
whose non-compliance is discovered and made known to the contractor in writing within ninety (90) days after
acceptance. Nothing in this warranty shall be construed to limit nay rights or remedies the State may otherwise have
under this contract with respect to defects other than Year 2000 performance.
yFAR 2000 COMPLIANCE (Sn�WARF)
The licensor represents and warrants that the software, which is licensed to licensee hereunder, is designed to be used
prior to, during, and after the calendar year 2000 AD, and that the software will operate during each such time period
without error relating to date data, specifically including any error relating to, or the product of, date data which
represents or references different centuries or more than one century. Without limiting the generality of the foregoing,
Licensor further represents and warrants (1) that the software will not abnormally end or provide invalid or incorrect
results as a result of date data, specifically including date data which represents of references different centuries or
more than one century; (2) that the software has been designed to ensure year 2000 compatibility, including, but not
limited to, date data century recognition, calculations which accommodate same century and multi -century formulas
and date values, and date data interface values that reflect the century; (3) that the software included "year 2000
capabilities", which means the software (a) will manage and manipulate data involving dates, including single century
formulas and multi- century formulas, and will not cause an abnormally ending scenario within the application or
generate incorrect values or invalid results involving such dates; and (b) provides that all date -related user interface
functionalities and data fields include the indication of century; and (c) provided that all date -related data interface
functionalities include the indication of century.
15
YEAR 2000 REMEDY C LATISE
In the event of any decrease in hardware or software program functionality related to time and date related codes and
internal subroutines that impede the hardware or software programs from operating beyond the Millennium Date
Change, Licensors and Vendors of Licensors products, agree to immediately make required corrections to restore
hardware and software programs to the same level of functionality as warranted herein at no charge to the licensee,
and without interruption to the ongoing business of licensee, time being of the essence.
YEAR 2000 COMPLIANCE
All products bid under this bid/contract will be Year 2000. compliant (that is; able to accurately process date data
from, into, and between the twentieth and twenty-first centuries, including leap year calculations). Resellers may
provide a "pass through warranty" from the manufacturer/software developer, which meets all the warranty
requirements specified by the State, and which shall include all other warranties provided by the manufacturer or
software developer. Reseller shall be responsible for warranty assurance, assistance, enforcement and any other
actions or remediation, required to satisfy warranty requirements.
Bids will be evaluated and awarded by category on a multiple award basis, in compliance with the requirements and
provisions detailed herein. Award shall be made for statewide delivery and service, to the responsive bidders offering
the lowest net delivered prices, based on the pricing mechanism designated under product categories 3.0 through 8.0.
If the same manufacturer's brand is bid by more than one bidder, only the lowest net delivered prices shall be
considered for an award.
Bids designated for Government (State) will be evaluated and awarded. Bidder is urged to offer additional discounts
to educational institutions in the space provided on price sheets. Such discounts will not be considered in evaluation of
bid.
Tt
State of Florida
Department of Management Services
STATE PURCHASING
SPECIFICATIONS
CLIENT SERVER SYSTEMS
1.0 SC()P
These specifications are the requirements and provisions for the bidding and awarding of a State term
contract for Client Server Systems to include Microcomputers, Network Servers and Workstations, Network
Computers and Network PCs, Peripherals, Network Connectivity Devices, and Uninterruptible Power
Supplies.
2.0
Components (such as monitors, keyboards, mouse and trackball, expansion boards, network interface cards,
internal modems, multimedia, and storage devices purchased with and integrated with the systems prior to
delivery) will carry the same support level and warranty provisions as the system.
Operating system software (DOS, OS/2, Windows, Windows NT, UNIX, and Macintosh system) may be
offered by microcomputer system bidders, preloaded by the manufacturer/dealer, as a balance of line under
the same pricing schedule (percentage mark-up to manufacturer's price list), as the microcomputers systems
bid.
AMFRI ANC WTTN DISABILITIES AL'T
The Federal ADA bars employment discrimination and requires all levels of Government to provide necessary
and reasonable accommodations to qualified workers with disabilities. Although it is not mandatory that
bidders offer these products to receive an award, bidders are requested to identify any hardware and software
products which may be used or adapted for use by visually, hearing or other physically impaired individuals.
ENERGY STAR COMPT-1
The Federal Environmental Protection Agency encourages the manufacture of energy efficient computer
hardware, and the State of Florida supports this initiative. State Purchasing prefers that all microcomputers,
monitors, and laser printers offered under this bid/contract is energy star compliant and bear the EPA Energy
Star Logo. Bidders are requested to identify only the hardware which is not Energy Star compliant. State
agencies seek to reduce the total cost of equipment ownership and operation and should consider the
purchase of Energy Star compliant equipment if it meets the agency's performance needs.
17
Bidders will bid a single percentage (to the nearest hundreth, e.g. 1.95%) on a cost plus/minus basis, to the
manufacturer's price list (C channel, USA I, Level 4, or other specified manufacturer's price list) to that
manufacturer's largest volume dealers/resellers.
GSA pricing may be
offered as alternate pricing by the bidder,
The Gartner Group Vendor Tiering Model was utilized in determining the eligible manufacturer brands which
could be bid in specific categories. Commodity categories which are manufacturer specific, where Gartner
Group Vendor Tiering was not available were established on the best available knowledge of manufacturer
market share.
Contract price lists shall be structured with headings and subheadings of the categories of systems, peripherals,
and components which the vendor has bid. Each product on the price list shall be identified by part number,
brand name, description, manufacturers cost and net price. Descriptions of systems or individual items on
price lists shall be of sufficient detail to easily identify the product. Items not adequately described will be
rejected as ineligible for this bid/contract.
Awarded contractors may offer new hardware introduced by the manufacturer during the contract period at
the same pricing schedule as bid and awarded.
As soon as they are announced by the manufacturer, all product line changes (additions, deletions, price
changes) shall be submitted by e-mail to the State Purchasing contract administrator for review. Price
reductions announced by the manufacturer shall take effect immediately and be applied to unshipped and
subsequent orders.
The balance of line provisions of this bid/contract are provided for the convenience and benefit of the contract
users as well as the awarded vendors. The balance of line provisions allow the purchaser a "one -stop"
procurement mechanism, as well as facilitating the ability of a contractor to provide a "complete system" for
the purchaser. It is incumbent on the purchaser to "shop" the contract and purchase products which meet their
needs at the lowest net delivered costs.
Vendors who bid and are awarded systems or other major categories of products may offer a "balance of
line" of peripherals; to include those which are specified as peripherals in this bid/contract, and monitors, input
devices, pen plotters, scanners, printers, storage devices, expansion cards, modems, and other standard
system components. Such balance of line peripherals and components shall: be offered under the same pricing
schedule (mark-up to the manufacturer's price list to that manufacturer's largest volume dealers/resellers) or
GSA pricing.
IN
It is incumbent on the contractors to offer products under the balance of line provisions which are
competitively priced. State Purchasing will review and compare balance of line price lists to determine if
prices are competitive. Should it be determined, by the State Purchasing, that the balance of line price lists of
a contractor are not competitive, the contractor will be given an opportunity to submit a competitive price list.
If the contractor is unable to or chooses not to reduce prices for balance of line products, the balance of line
provision for that contractor will be revoked.
State of Florida agencies and other eligible contract users purchase a substantial annual volume of systems,
servers, peripherals, and components from manufacturers (directly from the manufacturer or through resellers)
through the State term contract for client server systems. The State of Florida may accept designation as a
"Major Account" (under the particular manufacturer named program), with any manufacturer or
vendor/reseller awarded under this bid/contract, attendant with the additional benefits and privileges which
come with that designation. The bidder/contractor will act on the State's behalf to assure that the State is
recognized by the manufacturer under that manufacturer's "Major Account" program, and that the State
receives the benefits and privileges of such designation. If your firm offers this type of support, see attached
sheet to designate the benefits and privileges which are available to the State of Florida from the manufacturer
of products which are awarded under this bid/contract.
Awarded vendors/manufacturers who designate the State of Florida as a "Major Account' (under that
de sufficient benefits and privileges thereunder, will be designated.
Standard delivery times shall be expressed by the bidder on the bid table, and will represent the number of
calendar days normally required to make delivery after receipt of a purchase order. Delivery times in excess
of thirty (30) days will not be accepted. Failure to deliver products within the delivery time as stated in the
contract may subject the contractor to reprocurement costs, penalties and/or contract cancellation.
A contractor, within five (5) days after receipt of order, shall notify the purchaser of any potential delivery
delays. Evidence of inability to deliver or intentional delays in attempt to force the purchase of substitute
product, shall be cause for contract cancellation and vendor suspension.
3.0 DESKTOP MICROCOMPUTERS AND PORTABLE MICROCOMPUTERS
ELIGIBLE DESKTOP MICROCOMPUTERS WHICH MAY BE BID
Gartner Group Tier I and 11 vendors, (IBM, Compaq, Apple, AST, Digital, Dell, Hewlett-Packard, NEC,
Acer, Gateway, Micron, Unisys); and,
Other vendors who offer an extensive manufacturer line of microcomputers and provide documentation with
the bid of a minimum installed base of 1000 microcomputers with State of Florida agencies and political
subdivisions, in the most recent two State fiscal years.
A maximum of ten (10) vendors will be awarded desktop microcomputers.
19
STANDARD SUPPORT LEVEL FOR DESKTOP MICROCOMPUTERS
Requirements and provisions of STANDARD SUPPORT LEVEL for desktop microcomputers include:
- Inside delivery, with buyer set-up and installation.
- Minimum 1-year on -site warranty labor, in the State of Florida.
- Minumum 3-year warranty parts coverage.
- Maximum next business day response for warranty service.
- Maximum two (2) business days repair time, or replace with comparable equipment (replace with new
equipment only during warranty period).
- Toll free telephone support and Fax/E-mail/Internet information
(Minimum: Business days 8:00 a.m. to 5:00 p.m., Eastern Time).
- 30-day money back guarantee, return to vendor, with no restocking fee or comparable charges.
Optional Support which may be bid under the Standard Support Level:
- Dealer set-up and installation.
- Warranty upgrade, beyond year 1(to 5-year maximum). Warranty upgrade may be purchased at time
of system purchase or during the warranty period.
- Warranty service response upgrade, e.g.; maximum 4-hour response and/or 8-hour response.
ELIGIBLE PORTABLE MICROCOMPUTERS WHICH MAY BE BID
Gartner Group Tier I and H vendors(Compaq, IBM, Toshiba, AST, Digital, Dell, Hewlett-Packard, NEC,
Acer/TI), and;
Other vendors who offer an extensive manufacturer line of portable microcomputers and provide
documentation with the bid of a minimum installed base of 1000 of that manufacturer's portable
microcomputers with State of Florida agencies and political subdivisions, in the most recent two State fiscal
years.
A maximum of five (5) vendors will be awarded portable microcomputers.
STANDARD SUPPORT LEVEL FOR PORTABLE MICROCOMPUTERS
Requirements and provisions of STANDARD SUPPORT LEVEL for Portable Microcomputers include:
- Inside delivery, with buyer set-up and installation.
- Minimum 1-year warranty (or manufacturer standard warranty if greater than 1-year), with return -to -
factory or service center.
- Maximum two (2) business days repair time, after receipt at repair facility, or replace with comparable
equipment (replace with new equipment only during warranty period).
Toll free telephone support and Fax/E-mail/Intemet information
(Minimum: Business days 8:00 a.m. to 5:00 p.m., Eastern Time).
30-day money back guarantee, return to vendor, with no restocking fee or comparable charges.
Optional Support which may be bid under Standard Support Level:
- Warranty upgrade, beyond year 1 (to 5-year maximum). Warranty upgrade may be purchased at
time of system purchase or during the wananty period.
4.0 NETWORK SERVERS AND WORKSTATIONS
NETWORK SERVERS may be bid in two categories:
20
ELIGIBLE WINDOWS NT NETWORK SERVERS WHICH MAY BE BID
Network servers to be bid shall be those NT Server Platforms running Windows NT on Intel processors.
Those Windows NT network servers recommended by Gartner Group and approved to be bid are: Compaq,
Hewlett-Packard, IBM, Dell, Digital Intergraph, Tandem, Data General, Stratus, Netfime.
ELIGIBLE UNIX NETWORK SERVERS WHICH MAY BE BID
Network servers to be bid shall be those UNIX Server Platform running UNIX Operating Environment.
Those UNIX network servers recommended by Gartner Group and approved to be bid are: Sun, Hewlett-
Packard, Compaq -Tandem, Dell, IBM, Digital, Siemens Nixdorf, Silicon Graphics.
A maximum of five (5) vendors will be awarded Windows NT Network Servers and five (5) vendors will be
awarded UNIX Network Servers.
BALANCE OF LINE — NETWORK SERVERS AND WORKSTATIONS
Vendors who bid and are awarded Network Servers may offer technical/scientific workstations of the same
manufacturer brand as the Network Servers bid and awarded, as "balance of line" products, in addition to
acceptable peripherals and components and under the same provisions as stipulated under BALANCE OF
LINE.
STANDARD SUPPORT LEVEL FOR NETWORK SERVERS and WORKSTATIONS
Requirements and provisions of STANDARD Support Level for Network Servers and Workstations include:
- Inside delivery, with buyer set-up and installation.
- Minimum 1-year on -site warranty labor, in the State of Florida.
- Minimum 3-year warranty parts coverage
- Maximum next business day response for warranty service.
- Maximum two (2) business days repair time, or replace with comparable equipment (replace with new
equipment only during warranty period).
- Toll free telephone support and Fax/E-mail/Intemet infom►ation
(Minimum: Business days 8:00 a.m. to 5:00 p.m., Eastern Time).
- 30-day money back guarantee, return to vendor, with no restocking fee or comparable charges.
Optional Support which may be bid under the STANDARD SUPPORT LEVEL:
Dealer set-up and installation.
Warranty upgrade, beyond year 1 (to 5-year maximum).
Warranty service response upgrade; e.g., maximum 4-hour response and/or 8-hour response.
5.0 NETWORK COMPUTERS AND NETWORK PCs
Network Computers and Network PCs may be bid in the applicable category:
21
I. •• •u'-.40FANNI
Network Computers (NC) — generally provide access to commonly used PC applications through a network
connection. A Network Computer is normally configured with 4-64 MB of RAM, an 8 MB ROM card, a
Smart Card slot, infrared and network interfaces, a parallel port, and a pair of PS/2 -compatible I/O ports.
The basis for the software approach is JAVA. The known vendors for Network Computers are IBM, Sun,
Hitachi Data Systems, Boundless Technologies, Network Computing Devices, Hewlett-Packard, and Wyse
Technology.
Network PC (NetPC) — are network -oriented devices but unlike Network Computers, they still offer the user
control over storage and local processing. The NetPC runs Windows like a conventional PC plus Zero
Administration Windows (ZAW). The known vendors for Network PCs are Compaq, Dell, Hewlett-
Packard, Mitsubishi, Unisys, NEC, Acer, Gateway 2000, Pionex Technologies, Mitac, and Zenith Data
Systems.
A maximum of three (3) vendors will be awarded Network Computers and three (3) vendors will be awarded
Network PCs.
STANDARD SUPPORT LEVEL FOR NETWORK COMPUTERS AND NETWORK PCs
Requirements and provisions of STANDARD SUPPORT LEVEL for Network Computers and Network
PCs include:
- Inside delivery, with buyer set-up and installation.
- Minimum 1-year on -site warranty labor, in the State of Florida.
- Minumum 3-year warranty parts coverage.
- Maximum next business day response for warranty service.
- Maximum two (2) business days repair time, or replace with comparable equipment (replace with new
equipment only during wart-anty period).
- Toll free telephone support and Fax/E-mail/Intemet information
(Minimum: Business days 8:00 a.m. to 5:00 p.m., Eastern Time).
- 30-day money back guarantee, return to vendor, with no restocking fee or comparable charges.
Optional Support which may be bid under the Standard Support Level:
Dealer set-up and installation.
Warranty upgrade, beyond year 1(to 5-year maximum). Warranty upgrade may be purchased at time
of system purchase or during the warranty period.
Warranty service response upgrade, e.g.; maximum 4-hour response and/or 8-hour response.
6.0 PERIPHRRAT S (PRINTERS, STORAGE DEVICES, MEMORY EXPANSION CARDS)
BALANCE OF LINE — PERIPHERALS
Vendors who bid and are awarded in a category (s) of these peripherals may offer a "balance of line" of
support products for the peripheral category, which may be needed for connectivity or operation where
installed. Such balance of line products shall be offered under the same pricing schedule (cost plus/minus basis
to the manufacturer's price list to that manufacturer's largest volume dealers/resellers) or GSA pricing, as the
peripherals bid.
22
Printers which may be bid are:
Each printer bid, purchased and delivered, shall include a cable, parallel or serial connection as required, a
minimum of six (6) feet in length..
A maximum of three (3) vendors will be awarded Laser Printers and three (3) vendors will be awarded Ink
Jet Printers. Award will be based on responsive bidders offering the lowest net delivered prices for the most
complete line of printers in each category. Vendors who bid and are awarded printers in either category may
offer "balance of line" products which may include dot matrix printers with a minimum speed of 75 cps, near
letter quality. The balance of line products shall be offered under the same pricing schedule (cost plus/minus
basis to the manufacturer's price list to that manufacturer's largest volume dealers/resellers) or GSA pricing, as
the printers bid.
STANDARD SUPPORT LEVEL FOR PRINTERS
Requirements and provisions of Standard Support Level for Printers include:
Inside delivery, with buyer set-up and installation.
1-year on -site warranty labor, in the State of Florida.
Minimum 3-year warranty parts coverage.
- Maximum next business day response for warranty service.
- Maximum two (2) business days repair time, or replace with comparable equipment (replace with
new equipment only during warranty period).
- Toll free telephone support and Fax/E-maiUlntemet information
(Minimum: Business days 8:00 a.m. to 5:00 p.m., Eastern Time).
30-day money back guarantee, return to vendor, with no restocking fee or comparable charges.
Storage Devices which may be bid are:
6.2.2 SIORAGEDEVICES -TAPEA maximum of three (3) vendors will be awarded Disk Storage Devices and three (3) vendors will be
awarded Tape Storage Devices.
STANDARD SUPPORT LEVEL FOR STORAGE DEVICES
Requirements and provisions of Standard Support Level for Storage Devices include:
Inside delivery with buyer set-up and installation.
- Minimum 1-year replacement warranty (or manufacturer standard warranty if greater than 1-year),
with return -to -factory or service center.
- Toll free telephone support and information
(Minimum: Business days 8:00 a.m. to 5:00 p.m., Eastern Time).
30-day money back guarantee, return to vendor, with no restocking fee or comparable charges.
6.3 MEMORY EX12ANSION CARDS
Memory Expansion Cards which may be bid include: main, expanded, cache, PCMCIA cards
23
A maximum of three (3) vendors will be awarded memory expansion cards.
STANDARD SUPPORT LEVEL FOR MEMORY EXPANSION CARDS
Requirements and provisions of Standard Support Level for Expansion Cards include:
Inside delivery with buyer set-up and installation.
- Minimum 1-year replacement warranty (or manufacturer standard warranty if greater than 1-year),
with rettim- to- factory, service center, or vendor.
- Toll free telephone support and information
(Minimum: Business days 8:00 a.m. to 5:00 p.m., Eastern Time).
30-day money back guarantee, return to vendor, with no restocking fee or comparable charges.
Network Connectivity Devices which may be bid include:
Internetworking Devices - to include bridges, routers, repeaters, switches, gateways, multiplexors,
hubs and concentrators)
Network Adapter Cards - to include all current network topologies and bus architectures
Gartner Group Tier 1 and 2 vendors which may bid in these two categories of network connectivity devices
include: Cisco, 3Com, Fore, Cabletron, Bay, IBM, Xylan, Madge, Hewlett-Packard, and Digital; and, Other
vendor devices may be bid in a device category if the bidder provides with the bid, documentation that the
vendor devices bid have captured 5% or more of the U. S. market over the past two years, and offers 2 or
more lines or models of those devices.
A maximum of five (5) vendors will be awarded network connectivity devices.
BALANCE OF LINE — NETWORK CONNECTIVITY DEVICES
Vendors who bid and are awarded network connectivity devices may offer a "balance of line" of support
products for the peripheral category, which may be needed for connectivity or operation where installed.
Such balance of line products shall be offered under the same pricing schedule (cost plus/minus basis to the
manufacturer's price list to that manufacturer's largest volume dealers/resellers) or GSA pricing, as the
network connectivity devices bid. The. halanep. of line, prnchirtq 1)rice list RhA he slibmitted with the hid
STANDARD SUPPORT LEVEL for Network Connectivity Devices include:
- Inside delivery with buyer set-up and installation.
- Minimum 1-year replacement warranty (or manufacturer standard warranty if greater than 1-year),
with return -to -factory, service center, or vendor.
- Toll free telephone support and information
(Minimum: Business days 8:00 a.m. to 5:00 p.m., Eastern Time).
- 30-day money back guarantee, return to vendor, with no restocking fee or comparable charges.
Optional Support which may be bid under Network Connectivity Devices:
Dealer set-up and installation.
- Warranty upgrade, beyond year I (to 5-year maximum). Warranty upgrade may be purchased at the
time of device purchase or during the warranty period.
Warranty service response upgrade; e.g., maximum 4-hour response and/or 8-hour response.
24
i 1►11► I I• 'Ing a in 0 ma • • IA 500F1• •
Bidders may bid uninterruptible power supplies ranging from 250 VA to 5000 VA. Other power protection
equipment which may be bid include: Surge suppressors and voltage regulators.
A maximum of three (3) vendors will be awarded uninterruptible power supplies. Awards will be made to
responsive bidders offering the lowest net delivered prices for the most complete line of uninterruptible power
supplies.
BALANCE OF LINE — UNINTERRUPTIBLE POWER SUPPLIES
Vendors who bid and are awarded uninterruptible power supplies may offer a "balance of line" of support
products for the peripheral category, which may be needed for connectivity or operation where installed.
Such balance of line products shall be offered under the same pricing schedule (cost plus/minus basis to the
manufacturer's price list to that manufacturer's largest volume dealers/resellers) or GSA pricing, as the
uninterruptible power supplies bid.
STANDARD SUPPORT LEVEL for Uninterruptible Power Supplies include:
Inside delivery, with buyer set-up and installation.
- Minimum 2-year replacement or repair warranty (or manufacturer standard warranty if greater than 2-
years), with return -to -factory, service center, or vendor.
- Maximum two (2) business days repair time, after receipt at repair facility, or replace with
- comparable equipment (replace with new equipment only during warranty period).
- Toll free telephone support and information
(Minimum: Business days 8:00 a.m. to 5:00 p.m., Eastern Time).
- 30-day money back guarantee, return to vendor, with no restocking fee or comparable charge.
Optional Support which may be bid under the Standard Support Level includes:
- Dealer set-up and installation
- Warranty upgrade, beyond year 2 (to 5-year maximum). Warranty upgrade may be purchased at
time of UPS purchase or during the warranty period.
- Warranty service response upgrade; e.g., on site, 4 hour response, or next business day.
• 1 • ►1111a• .9161611
Hardware or software not specifically designated as acceptable products for this bid/contract, is excluded.
Determination of the acceptability of products for this bid/contract is at the sole discretion of the State
Purchasing. Inclusion of unacceptable products on the price lists with the bid will result in the bidder being
declared non -responsive and disqualified. Awarded contractors who add unacceptable products on the price
lists will be disqualified and removed from the contract for all products awarded.
Specific exclusions include:
Supplies (diskettes, tapes, paper, ribbons, toner, cartridges)
- Software (programming languages, application, utility)
Data processing furniture
Dedicated word processors or office automation systems
Any other hardware and software not specifically defined as acceptable products for bid/contract.
Determination of acceptable products will be at the sole discretion of State Purchasing.
The State reserves the right to require each bidder/contractor to demonstrate to the satisfaction of the State,
within ten (1 p) days of request, that the contractor's equipment is compatible and will operate as required by
the State and as represented by the contractor, and that the equipment will connect to, integrate into, and/or
function as required by the State and as represented by the bidder. Demonstration content, time, and place is
subject to agreement between the State and the contractor.
• ►VA I now1► ► r ►� ::. 1►
All items shall be packed so as to insure safe transport and delivery to destination. Shipping containers shall
be marked to identify the contents, name of contractor, and the contract or purchase order number.
CLIENT SERVER SYSTEMS
250-040-99- 1
COMMODITY NUMBER INDEX
250-040
Microcomputers, Desktop and Laptop
250-045
Network/File Servers
250-900
Workstations
250-780
Monitors
250-740
Printers (laser)
250-750
Printers (ink -jet, dot matrix, portable)
250-620
Pen Plotters
250-720
Diskette Drives/Hard Disk Drives
250-770
Optical Storage Devices
250-780
Input Devices
250-680
Image Scanners/Optical Character Recognition Devices
250-760
Tape Devices
250-700
Expansion Boards/Cards
250-860
Network Interface Cards/Adapters/Connectivity Devices
285-590-080
Uninterruptible Power Supplies
(New 19 Aug 98)
27
CONTRACT AWARDS
C ONTEAC'T CATEGORIES
3.1
DESKTOP MICROCOMPUTERS
3.2
PORTABLE MICROCOMPUTERS
4.1
WINDOWS NT NETWORK SERVERS
4.2
UNIX NETWORK SERVERS
5.1
NETWORK COMPUTERS
5.2
NETWORK PC'S
6.1.1
LASER PRINTERS
6.1.2
INKJET PRINTERS
6.2.1
STORAGE DEVICES - DISK (magnetic and optical)
6.2.2
STORAGE DEVICES - TAPE DEVICES
6.3
MEMORY EXPANSION CARDS
7.0
NETWORK CONNECTIVITY DEVICES
8.0
UNINTERRUPTABLE POWER SUPPLIES
C"nntractnrs
3COM
Rranri Award
3COM
Prnduct C'.atP�ry
7.0
(Rev 19 Aug 98)
ABC COMPUTER
ABC 2000
3.1
(Rev 30 Jun 99)
ACER AMERICA
ACER AMERICA
3.1, 3.2, 4.2
(Rev 28 Sep 99)
ALCATEL
XYLAN
7.0
(Rev 6 Dec 99)
AMERICAN POWER CONVERSION
APC
8.0
AMHERST CORPORATE
MICRONET
6.2.1
(Rev 1 Apr 99)
APPLE COMPUTER
APPLE
3.1, 3.2, 4.2
(Rev 20 Dec 99)
AVAYA, INC.
AVAYA
7.0
(Rev 28 Nov 00)
CABLETRON
CABLETRON
7.0
(Rev 19 Aug 98)
CISCO SYSTEMS
CISCO SYSTEMS
7.0
(Rev 19 Aug 98)
COMARK
HEWLETT PACKARD
3.1, 3.2, 4.1, 7.0
TOSHIBA
3.2
CANON
6.1.2
COMPAQ
COMPAQ
3.1, 3.2, 4.1, 4.2, 5.2, 7.0
(Rev 19 Jun 00)
COMPUCOM SYSTEMS
AST
3.2
(Rev 23 Dec 98)
WYSE
5.1
SEAGATE
6.2.1
DELL
DELL
3.1, 3.2, 4.1, 4.2
(Rev 6 Dec 99)
EXECUTIVE SOURCE INC.
ESQ
3.1
(Rev 8 May 00)
W.
t 1 ,
GATEWAY 2000
HAYES COMPUTER
HEWLETT PACKARD
(Rev 19 Aug 98)
IBM
(Rev 30 Jun 99)
LEXMARK
(Rev 1 Aug 00)
MARCONI COMMUNICATIONS
(Rev 6 Mar 00)
NEC COMPUTER
(Rev 23 Dec 98)
NETWORK APPLIANCE
(Rev 28 Nov 00)
NORTEL NETWORKS
POMEROY
PREMIO COMPUTERS
(Rev 28 Sep 99)
SILICON GRAPHICS
(Rev 19 Aug 98)
SOUTHERN COMPUTER
SUN MICROSYSTEMS
(Rev 19 Aug 98)
TEKRESOURCE SERVICE
CORP
(Rev 20 Oct 00)
UNISYS
(Rev 30 Jun 99)
VISARA
(Rev 1 Aug 00)
WIN LABORATORIES
GATEWAY 2000
INTERGRAPH
HEWLETT PACKARD
11.-30_I
LEXMARK
MARCONI COMMUNICATIONS
NEC
NETWORK APPLIANCE
NORTEL NETWORKS
HP
NEC
EPSON
MADGE
PREMIO
SILICON GRAPHICS
PROCOM
SONY
EXABYTE
SIMPLE TECHNOLOGIES
TRIPPLITE
SUN MICROSYSTEMS
TEKRESOURCE
UNISYS
MTX
POWERCOM
29
3.1, 3.2, 4.2
3.1, 4.1
4.2
3.1,3.2,4.1,7.0,4.2
6.1.1, 6.1.2
7.0
3.1, 3.2, 5.2, 4.2
6.2.1
7.0
6.1.1
6.1.1
6.1.2
7.0
3.1
!W
6.2.1, 6.2.2
6.2.2
6.2.2
6.3
8.0
4.2
3.1, 5.1
3.1, 3.2
5.1
8.0
PRICE LISTS
Contract pricing is found on State Purchasing's Website at http://purchasing.state.fl.us
(Rev 30 Jun 99)
30