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HomeMy WebLinkAboutCity of Tamarac Resolution R-2001-243Temp. Reso. # 9506 - August 27, 2001 Page 1 Revision #1, 9/4/01 CITY OF TAMARAC, FLORIDA RESOLUTION NO. R-2001- 243 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA, AUTHORIZING THE APPROPRIATE CITY OFFICIALS TO EXECUTE AN AGREEMENT BETWEEN THE BROWARD COUNTY BOARD OF COUNTY COMMISSIONERS AND THE CITY OF TAMARAC, FLORIDA, FOR GRANT FUNDING IN THE AMOUNT OF $10,630.00 WITH A CITY MATCH OF $10,630.00 FOR THE BROWARD CULTURAL AFFAIRS COUNCIL COMMUNITY ARTS & EDUCATION PROGRAM TO PROVIDE A SERIES OF CLASSES AND PRESENTATIONS IN THE CULTURAL ARTS AT COMMUNITY EVENTS, PROVIDED THROUGH A PARTNERSHIP WITH THE WHITE-WILLIS THEATRE, INC., IN FY 2002 AT CITY OF TAMARAC RECREATION FACILITIES; AMENDING THE ANNUAL GRANTS FUND BUDGET OF ESTIMATED REVENUES AND EXPENDITURES IN THE AMOUNT OF $10,630.00; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Commission of the City of Tamarac desires to provide its residents and visitors a higher level of service by offering exposure to the cultural arts; and WHEREAS, the City of Tamarac applied to the Broward Cultural Affairs Council for a Cultural Arts & Education Program Grant in the amount of $10,630.00 to provide a series of classes in the cultural arts and provide cultural exhibitions at community events at Parks and Recreation facilities in FY 2002 and was awarded the Grant — 09-2002 attached hereto as Exhibit 1; and WHEREAS, the City Commission of the City of Tamarac authorized the submittal of the grant application in Resolution 2000-330; and WHEREAS, the City of Tamarac has funds available in the Parks and Recreation Operating Budget for the City match of $10,630.00; and 1 Temp. Reso #8724 September 17, 2001 Page3 WHEREAS, the City Manager and the Parks and Recreation Director recommend execution of this agreement; and WHEREAS, the City Commission of the City of Tamarac, Florida, deems it to be in the best interests of the citizens and residents of the City of Tamarac, to execute the Broward Cultural Affairs Council grant agreement in the amount of $10,630.00 with a match from the City of $10,630.00 to provide a series of classes in the cultural arts and cultural exhibitions and performances at community events, provided through a partnership with The White -Willis Theatre, Inc., The Drums of Polynesia, Mantra Sounds and Harmonic Motion in FY 2002 at Parks and Recreation facilities; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA: SECTION 1: The foregoing "WHEREAS" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this resolution. SECTION 2: That the City Commission hereby authorizes the appropriate City Officials to execute the Broward Cultural Affairs Council, Cultural Arts & Education Program Grant Agreement — 09-2002, attached hereto as Exhibit 1. SECTION 3: The City Commission authorizes the appropriate City Officials to amend the Grants Fund Budget in the amount of $10,630.00 and appropriate said funds including any and all subsequent budgetary transfers to be in accordance with proper accounting standards. SECTION 4: All resolutions or parts of resolutions in conflict herewith are hereby repealed to the extent of such conflict. 1 1 1 Temp. Reso #8724 September 17, 2001 Page3 SECTION 5: If any clause, section, other part of application of this Resolution is held by any court of competent jurisdiction to be unconstitutional or invalid, in part or in application, it shall not affect the validity of the remaining portion or applications of this Resolution. SECTION 6: This resolution shall become effective immediately upon its adoption. PASSED, ADOPTED AND APPROVED this 12th day of September, 2001. n'-Ire ��' ��� AE SCHREIBER MAYOR ATTEST: lu"'� �- — MARIOh}-S NSON, CMC CITY CLERK I HEREBY CERTIFY that I have yproved this RESOLUTION as to form,, ITCHELL"5. CITY ATTO RECORD OF COMMISSION VOTE: MAYOR SCHREIBER fl el DIST 1: COMM. PORTNER1 er DIST 2: COMM. MISHKIN A e., DIST 3: V/M SULTANOF A -ye. DIST 4: COMM. ROBERTS �A e1 Temp. Reso. 9506 Exhibit 1 AGREEMENT Between BROWARD COUNTY and CITY OF TAMARAC FLORIDA for BROWARD CULTURAL AFFAIRS COUNCIL CULTURAL GRANT PROGRAM COMMUNITY ARTS & EDUCATION PROGRAM GOVERNMENTAL ENTITY FY2002 AGREEMENT Between BROWARD COUNTY and CITY OF TAMARAC FLORIDA for BROWARD CULTURAL AFFAIRS COUNCIL COMMUNITY ARTS.& EDUCATION PROGRAM This Agreement, made and entered into by and between BROWARD COUNTY, a political subdivision of the state of Florida, hereinafter referred to as "COUNTY," and CITY OF TAMARAC FLORIDA, a political subdivision of the state of Florida, hereinafter referred to as "CONTRACTOR." WHEREAS, the Broward Cultural Affairs Council recommends funding to assist the CONTRACTOR with approved expenses as defined in the Broward County Administrative Code, Chapter 29, Part II, Broward Cultural Affairs Council Grant Program Guidelines; and WHEREAS, the Board of County Commissioners has determined that these expenditures serve a COUNTY and public purpose and are authorized by Section 1-90 of the Broward County Code of Ordinances; NOW, THEREFORE, IN CONSIDERATION of the mutual terms, NTRACTOR agree' as follows: ants and payments hereinafter set forth, COUNTY and C ARTICLE 1 DEFINITIONS AND IDENTIFICATIONS 1.1 Agreement - Agreement shall mean this document and other terms and conditions which are included in the exhibits and documents that are expressly incorporated by reference. iil 1.2 Board - The Broward County Board of County Commissioners. 1.3 Contract Administrator -The Director of the Broward County Cultural Affairs Division or designee. The primary responsibilities CNTRACTOR and to manage and supervr are ise to coordinate and communicate execution and completion of the Scope of Services and the terms and conditions of this Agreement. In the administration of this Agreement, as contrasted with matters of policy, all parties may rely on the instructions or determinations made by the Contract Administrator. 1.4 County Attorney -The chief legal u�suantl for COUNTY O on 4.03 of directs Broward County the Office of County Attorney p Charter. 1.5 Project - The Project consists of the services described in Article 2. .ARTICLE 2 SCOPE OF SERVICES CONTRACTOR shall perform all services identified in this Agreement and its grant application as amended in Exhibit "A," attached hereto. CONTRACTOR shall provide to the COUNTY a Project Evaluation Report on the form Exhibit "B." The Project Evaluation Report shall be filed with the Contract Administrator no later than thirty (30) days after the completion of the Project. Failure of the CONTRACTOR to submit a completed Project Evaluation Report shall disqualify the CONTRACTOR for all grant awards until requirements of the specific program guidelines and this Agreement have been met. ARTICLE 3 TERM AND TIME OF PERFORMANCE The term of this Agreement shall begin on the date it is fully executed by both parties and shall end on September 30 2002. ART ICLE 4 COMPENSATION 4.1 COUNTY agrees to pay CONTRACTOR, in the manner leted pursuant to this d in Section 4.3, the total amount of 1�630 for work actually performed and comp Agreement. it is acknowledged and agreed by CONTRACTOR that this amount is iq the maximum payable and constitutes a limitation upon COUNTY'S obligation to compensate CONTRACTOR for services and expenses related to this Agreement. 4.2 CONTRACTOR agrees to provide matching funds as set forth in the Broward County Administrative Code, Chapter 29, Part II, Broward Cultural Affairs Grant Program Guidelines, for applicable grant program and more specifically shown in Exhibit "A." 4.3 METHOD OF BILLING AND PAYMENT 4.3.1 CONTRACTOR may submit a unit of service invoice for compensation no more often than on a monthly basis, but only after the services for which the invoices are submitted have been completed. The final invoice must be received no later than sixty (60) days after this Agreement expires. 4.3.2 Documentation as required in Exhibit "A" must accompany any request for reimbursement. Invoices shall be certified by the CONTRACTOR'S executive director or an authorized officer. 4.3.3 COUNTY shall pay CONTRACTOR within thirty (30) calendar days of receipt of CONTRACTOR'S proper invoice, as required by the "Broward County Prompt Payment Ordinance" (Broward County Ordinance No. 89-49, as may be amended from time to time). To be deemed proper, all invoices must comply with the requirements set forth in this Agreement and must be submitted on the foram and pursuant to instructions prescribed by COUNTY. Payment may be withheld for failure of CONTRACTOR to comply with a term, condition, or requirement of this Agreement. ARTICLE 5 CHANGES IN SCOPE OF SERVICES 5.1 Upon written request by the CONTRACTOR, the Contract Administrator may approve changes in the categories of expenditures listed on Exhibit "A." 5.2 Pursuant to the Broward County Administrative Code, Section 29.17(f)(2), the Broward Cultural Affairs Council may approve changes to the Scope of Services, project description and unit of services provided that the total grant awarded remains unchanged, the revisions are consistent with the grant application and the grant guidelines, and the revisions do not diminish the quantity or quality of service to be provided. 3 5.3 Changes to the Scope of Services or categories of expenditures pursuant to this Article shall be in writing, signed by the CONTRACTOR and the Contract Administrator. ARTICLE 6 INDEMNIFICATION CONTRACTOR is a state agency as defined in Chapter 768.28, Florida Statutes, and agrees to be fully responsible for acts and omissions of its agents or employees to the extent permitted by law. Nothing herein is intended to serve as a waiver of sovereign immunity by any party to which sovereign immunity may be applicable. Nothing herein shall be construed as consent by a state agency or political subdivision of the state of Florida to be sued by third parties in any matter arising out of this Agreement or any other contract. ARTICLE 7 INSURANCE CONTRACTOR is a state agency as defined by Section 768.28, Florida Statutes, and CONTRACTOR shall furnish Contract Administrator with written verification of liability protection in accordance with state law prior to final execution of said agreement. ARTICLE 8 TERMINATION 8.1 This Agreement may be terminated for cause by action of Board or by CONTRACTOR upon ten (10) days' written notice by the party that elected to terminate, or for convenience by action of Board upon not less than thirty (30) days' written notice by Contract Administrator. This Agreement may also be terminated by Contract Administrator upon such notice as Contract Administrator deems appropriate underthe circumstances in the event Contract Administrator determines that termination is necessary to protect the public health, safety, or welfare. 8.2 Notice of termination shall be provided in accordance with the "NOTICES" section of this Agreement except that notice of termination by Contract Administrator which Contract Administrator deems necessary to protect the public health, safety, or welfare may be verbal notice which shall be promptly confirmed in writing in accordance with the "NOTICES" section of this Agreement. GI 8.3 In the event this Agreement is terminated for convenience, CONTRACTOR shall be paid for any services performed to the date the Agreement is terminated; however, upon being notified of COUNTY'S election to terminate, CONTRACTOR shall refrain from performing further services or incurring additional expenses under the terms of this Agreement. CONTRACTOR acknowledges and agrees that Ten Dollars ($10.00) of the compensation to be paid by COUNTY, the adequacy of which is hereby acknowledged by CONTRACTOR, is given as specific consideration for COUNTY'S right to terminate this Agreement for convenience. ARTICLE 9 FINANCIAL STATEMENTS 9.1 Pursuant to the Broward County Administrative Code, Section 29.17(c)(2), any contractor receiving Five Thousand Dollars ($5,000.00) or less in any one COUNTY fiscal year must submit Exhibit "B," Project Evaluation Report, with all required information, including financial information, and file with the COUNTY within thirty (30) days after completion of the project. 9.2 Any contractor receiving more than Five Thousand Dollars ($5,000.00) in any one County fiscal year must submit a special report including audited and certified financial statements prepared in accordance with Generally Accepted Accounting Principles and audited by an independent Certified Public Accountant. CONTRACTOR shall provide to the Contract Administrator two (2) copies of annual financial statements as required in this section. Said annual financial statements shall be submitted to Contract Administrator within one hundred eighty (180) days after the close of each of the CONTRACTOR'S fiscal years in which the CONTRACTOR accounts for funds received under this Agreement. No extensions will be granted for the audited and certified financial statements. The special report shall be prepared by an independent certified public accountant or the governmental entity's internal auditor in a form acceptable to the Broward County Commission Auditor. The schedule of revenues and expenditures shall include: a. All revenues relating to the services and/or project classified by the source of the revenues. b. All expenditures relating to the services and/or project classified by the type of expenditures, to include the classifications as set forth in Exhibit "A" of this Agreement. 9.3 Financial statements shall include a statement of financial position, a statement of activities, and a statement of cash flows and any management letter(s) thereby generated, in a form acceptable to the Broward County Commission Auditor. 5 CONTRACTOR shall disclose in footnotes or in a statement signed by the executive director, the source and funding received from any governmental entity for any funding of five percent (5%) or more of total revenues. 9.4 If the special report is prepared by an independent certified public accountant, it shall be in accordance with Section 623 of the Codification of Statements on Auditing Standards as promulgated by the American Institute of Certified Public Accountants. If the special report is prepared by a governmental entity's internal auditor, it shall be as nearly in accordance with those sections as the status of the internal auditor permits, realizing that the internal auditor may not issue the opinions required therein. A transmittal letter signed by the governmental entity's intemal auditor must accompany the special report. The special report shall include: a. The statement, "no funds, including interest eamed on such funds, are due back to the County;" or, a listing of funds, including interest earned on such funds, which are due back to the COUNTY. b_ An opinion (finding, in the case of an internal auditor) as to whether the funds received under the applicable grant agreement with the COUNTY have been expended in accordance with this Agreement. 9.5 The special report shall include all financial requirements for the entire scope of the services or project covered by the Agreement, even if a part of the services or project was performed during the previous fiscal year(s) or continue past the end of CONTRACTOR'S current fiscal year. 9.6 Any corrections to the special report requested by the COUNTY shall be made and submitted to the COUNTY within sixty (60) days after written request is received. 9.7 Failure of the CONTRACTOR to meet these financial reporting requirements shall result in suspension of payment under this or any subsequent grant agreement in effect and disqualify the CONTRACTOR from obtaining future grant awards until such financial statements are received and accepted by COUNTY. 9.8 CONTRACTOR acknowledges submission of financial statements to any other Broward County office, agency, or division does not constitute compliance with requirements to submit that material to Contract Administrator for this Agreement. 9.9 CONTRACTOR agrees to reimburse COUNTY any and all funds not used in strict compliance with this Agreement. ARTICLE 10 MISCELLANEOUS 10.1 AUDIT RIGHT AND RETENTION OF RECORDS COUNTY shall have the right to audit the books, records, and accounts of CONTRACTOR that are related to this Project. CONTRACTOR shall keep such books, records, and accounts as may be necessary in order to record complete and correct entries related to the Project. CONTRACTOR shall preserve and make available, at reasonable times for examination and audit by COUNTY, all financial records, supporting documents, statistical records, and any other documents pertinent to this Agreement for the required retention period of the Florida Public Records Act (Chapter 119, Fla. Stat.), if applicable, or, if the Florida Public Records Act is not applicable, for a minimum period of three (3) years after termination of this Agreement. If any audit has been initiated and audit findings have not been resolved at the end of the retention period or three (3) years, whichever is longer, the books, records, and accounts shall be retained until resolution of the audit findings. If the Florida Public Records Act is determined by COUNTY to be applicable to CONTRACTOR'S records, CONTRACTOR shall. comply with all requirements thereof; however, no confidentiality or non -disclosure requirement of either federal or state law shall be violated by CONTRACTOR. Any incomplete or incorrect entry in such books, records, and accounts shall be a basis for COUNTY'S disallowance and recovery of any payment upon such entry. 10.2 YEAR 2000 COMPLIANCE CONTRACTOR warrants that its computerized record -keeping systems, if any, have been evaluated and updated, as necessary, to ensure that all records and information necessary to the record keeping requirements of this Agreement will be available as required by this Agreement. 10.3 NONDISCRIMINATION, EQUAL EMPLOYMENT OPPORTUNITY AND AMERICANS WITH DISABILITIES ACT CONTRACTOR shall not unlawfully discriminate against any person in its operations and activities in its use or expenditure of thefunds or any portion of the funds provided by this Agreement and shall affirmative) comply with all applicable provisions of the Americans with Disabilities Act (ADA) in the course of providing any services funded in whole or in part by COUNTY, including Titles I and II of the 7 ADA (regarding nondiscrimination on the basis of disability), and all applicable regulations, guidelines, and standards. CONTRACTOR'S decisions regarding the delivery of services under this Agreement shall be made without regard to or consideration of race, age, religion, color, gender, sexual orientation (Broward County Code, Chapter 161/2), national origin, marital status, physical or mental disability, political affiliation, or any other factor which cannot be lawfully or appropriately used as a basis for service delivery. CONTRACTOR shall comply with Title I of the Americans with Disabilities Act regarding nondiscrimination on the basis of disability in employment and further shall not discriminate against any employee or applicant for employment because of race, age, religion, color, gender, sexual orientation, national origin, marital status, political affiliation, or physical or mental disability. In addition, CONTRACTOR shall take affirmative steps to ensure nondiscrimination in employment against disabled persons. Such actions shall include, but not be limited to, the following: employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, termination, rates of pay, other forms of compensation, terms and conditions of employment, training (including apprenticeship), and accessibility. CONTRACTOR shall take affirmative action to ensure that applicants are employed and employees are treated without regard to race, age, religion, color, gender, sexual orientation (Broward County Code, Chapter 16'/z), national origin, marital status, political affiliation, or physical or mental disability during employment. Such actions shall include, but not be limited to, the following: employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, termination, rates of pay, other forms of compensation, terms and conditions of employment, training (including apprenticeship), and accessibility. CONTRACTOR shall not engage in or commit any discriminatory practice in violation of the Broward County Human Rights Act (Broward County Code, Chapter 16'/2) in performing the Scope of Services or any part of the Scope of Services of this Agreement. 10.4 INDEPENDENT CONTRACTOR CONTRACTOR is an independent contractor under this Agreement. Services provided by CONTRACTOR shall be subject to the supervision of CONTRACTOR, and such services shall not be provided by CONTRACTOR or its agents as officers, employees, or agents of the COUNTY. The parties expressly acknowledge that it is not their intent to create any rights or obligations in any third person or entity under this Agreement. E�3 10.5 THIRD PARTY BENEFICIARIES Neither CONTRACTOR nor COUNTY intends to directly or substantially benefit a third party by this Agreement. Therefore, the parties agree that there are no third party beneficiaries to this Agreement and that no third party shall be entitled to assert a claim against either of them based upon this Agreement. 10.6 NOTICES Whenever either party desires to give notice to the other, such notice must be in writing, sent by certified United States Mail, postage prepaid, return receipt requested, or by hand -delivery with a request for a written receipt of acknowledgment of delivery, addressed to the party for whom it is intended at the place last specified. The place for giving notice shall remain the same as set forth herein until changed in writing in the manner provided in this section. For the present, the parties designate the following: FOR BROWARD COUNTY: Director, Broward Cultural Affairs Division 100 S. Andrews Avenue Fort Lauderdale, Florida 33301-1829 FOR CONTRACTOR: Jeffrey L. Miller, City Manager / Mitch Kraft, City Attorney City of Tamarac, Florida 7525 N. W. 88th Ave. Tamarac, Florida 33321 10.7 ASSIGNMENT Neither this Agreement nor any interest herein shall be assigned, transferred, or encumbered by either party. 10.8 WAIVER OF BREACH AND MATERIALITY Failure by COUNTY to enforce any provision of this Agreement shall not be deemed a waiver of such provision or modification of this Agreement. A waiver of any breach of a provision of this Agreement shall not be deemed a waiver of any subsequent breach and shall not be construed to be a modification of the terms of this Agreement. 9 10.9 SEVERANCE In the event this Agreement or a portion of this Agreement is found by a court of competent jurisdiction to be invalid, the remaining provisions shall continue to be effective unless COUNTY or CONTRACTOR elects to terminate this Agreement. The election to terminate this Agreement based upon this provision shall be made within seven (7) days after the finding by the court becomes final. 10.10 PRIORITY OF PROVISIONS The applicable provisions of the Broward County Administrative Code, Chapter 29, Part II, Broward Cultural Affairs Council Grant Program Guidelines, are hereby expressly incorporated into this Agreement. In the event of a conflict or inconsistency between any term, statement, requirement, or provision of any exhibit attached hereto, any document or events referred to herein, or any document incorporated into this Agreement by reference and a term, statement, requirement, or provision of this Agreement, the term, statement, requirement, or provision contained in the Broward County Administrative Code, Chapter 29, shall prevail and be given effect. 10.11 APPLICABLE LAW AND VENUE This Agreement shall be interpreted and construed in accordance with and governed by the laws of the state of Florida. Venue for litigation concerning this Agreement shall be in Broward County, Florida. 10.12 AMENDMENTS Except for the provisions set forth in Article 5, no modification, amendment or alteration in the terms or conditions contained herein shall be effective unless contained in a written document prepared with the same or similar formality as this Agreement and executed by the Board and CONTRACTOR. 10.13 PRIOR AGREEMENTS This document incorporates and includes all prior negotiations, correspondence, conversations, agreements, and understandings applicable to the matters contained herein and the parties agree that there are no commitments, agreements or understandings concerning the subject matter of this Agreement that are not contained in this document. Accordingly, the parties agree that no deviation from the terms hereof shall be predicated upon any prior representations or agreements, whether oral or written. Wo 10.14 INCORPORATION BY REFERENCE The truth and accuracy of each "Whereas" clause set forth above is acknowledged by the parties. The attached Exhibits are incorporated into and made a part of this Agreement. 10.15 COUNTERPARTS This Agreement may be executed in three (3) counterparts, each of which shall be deemed to be an original. IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement: BROWARD COUNTY through its BOARD OF COUNTY COMMISSIONERS, signing by and through the County Administrator, authorized to execute same by Resolution approved by the BOARD, and CITY OF TAMARAC FLORIDA, signing by and through officer, duly authorized to execute same. WITNESSES: COUNTY 11 BROWARD COUNTY, through its Broward County Administrator M Roger J. Desjarlais County Administrator — day of , 20 Approved as to form by Office of the County Attomey Broward County, Florida EDWARD A. DION, County Attorney Govemmental Center, Suite 423 115 South Andrews Avenue Fort Lauderdale, Florida 33301 Telephone: (954) 357-7600 Telecopier: (954) 357-7641 By Rebecca L. Keeler Assistant County Attorney AGREEMENT BETWEEN BROWARD COUNTY AND CIT OF AC, FLORIDA FOR BROWARD CULL AFFAIRS COUNCIL COMMUNITY ARTS 8, EDUCATION PROGRAM (FY2002) ATTEST: Marion S enson, CIVIC City Clerk CONTRACTOR CITY OF TAMARAC, FLORIDA M y„ Joe Schreiber 0 Day of C , 20 O M�. Jdffrey L. Miller City Manager d,pnd approved as to Mitchell S. City Atto EXHIBIT "A" Community Arts & Education Program - FY2002 City of Tamarac Florida Project title: ARTamarac II. Scope of project: CONTRACTOR City of Tamarac Florida with White -Willis Theater Inc. Drums of Polynesia, Mantra and Harmonic Motion agrees to provide Part (A) class instruction in performing arts; organized into three (3) sessions of eight (8) weeks each (one hour per week, with a minimum of 168 hours of instruction), with participants from four underserved target groups: seniors, teens, and youth ages 6-10, and special -needs populations. The class size will be approximately 20 for seniors, teens, and youth and an approximate class size of 10 students for special -needs populations (a minimum of 210 participants). Part (B) At the end of each eight (8) week session, Harmonic Motion, Mantra Sounds, and Drums of Polynesia will each provide a two-hour cultural performing arts workshop for three (3) of the underserved target groups, and provide one (1) to public performance (1-2 hours, each performance) to each of the four (4) underserved target groups), for a total of 24 hours. III. a. COUNTY'S total funds: $10,630. b. CONTRACTOR'S total funds: $10,630. C. MATCH requirements: Matching funds shall consist of a one to one cash match. IV. Definition of Unit(s) of Service(s): A unit of service is defined as Part A class instruction in performing arts one hour per week AND Part B one 1 hour of cultural performing arts worksho or one (1) hour of performance by Harmonic Motion, Mantra Sounds, and Drums of Polynesia for each of the underserved target groups, each as described above in Section II. -13- The COUNTY agrees to purchase Part A one -hundred sixty-eight 168 units of service at a cost of 35. per unit, AND Part (B) a minimum of one 1 unit and up to twenty-four 24 units of service, reimbursing direct costs from a minimum of $100. per unit and up to $750. per unit, during the term of this Agreement. The total cost of all units purchased shall not exceed $10.630. V. Required documentation of services rendered: As an attachment to the Units of Service Invoice, provide a brief narrative description of services provided during the billing period. Make certain your program and activities are clearly categorized by the components listed in the Scope of Services section. If any concerts, programs, or special events were held, enclose a program (playbill), or any other documentation such as copies of flyers, programs, exhibit invitations, photographs, or press coverage verifying that such activities took place. In addition, an attendance list from each class should be provided with the child's name, address, and phone number included. Final invoice shall include documentation of completion of all items described in Section II. Final invoice shall include documentation of completion of all items described in Section II. Exhibit B - Project Evaluation Report is due thirty days after the completion of the project. VI. Funding Categories for which COUNTY and CONTRACTOR matching funds may be used. FUNDING CATEGORIES Cultural Grant Program Funds Contractor's Funds or Match Outside Professional Services- Artistic Personnel - Administrative Outside Professional Services- Artistic Marketing Remaining Operating Expenses TOTAL: $10,630. TOTAL: $10,630. SEE Form K EXHIBIT B BROWARD CULTURAL AFFAIRS COUNCIL COMMUNITY ARTS & EDUCATION PROJECT REPORT This grant project evaluation report must be filed with the Cultural Affairs Division no later than 30 day after completion of the project period. Political Entity: Mailing Address Project Director: Title: Telephone: Ext: Fax: Project Title: BCAC # CAE Project began: Project ended: Amount of CAE Grant: $ Total cost of Project: $ Number of Individuals Served by this project: PROJECT INFORMATION Briefly describe your project - What did you do? When did you do it? What were your measurable outcomes? CAE Project Evaluation Report - Page 1 of 4 Form K 2. Employment 01f61ram 7 X&MMiliAlve AM tM q V5 gou Full -Time Part -Time Volunteers GEOGRAPHIC AND DEMOGRAPHIC DISTRIBUTION 3. What was the target audience for your project? How many in this group did your project successfully engage? What marketing strategy did you employ to reach this audience? 4. Was admission charged? Range of ticketlad mission prices: $ to $ What was the total amount you collected from admissions? $ 5. Check all applicable categories and give numbers: lu - M&t Pa. L'Fercent-- ors Geographically underserved Minorities Children Persons with disabilities Elderly TOTAL CAE Project Evaluation Report - Page 2 of 4 Form K 6. Describe the importance of the project to the community. Point out particular successes and/or challenges encountered. Do you intend to repeat this project in the near future? Yes —No If no, explain why. ARTS COMPONENT 7. Who were the artists involved in this project? What is your appraisal of them? Would you engage these same artists to work with the same targeted population? Explain. 8. What other cultural activities do you currently have planned for underserved communities? CAE Project Evaluation Report - Page 3 of 4 Form K REQUIRED ATTACHMENTS Enclose two 5" x 7" or 8" x 10" quality black and white or color first generation (an original, not a copy) photographs and/or electronic/digitized images (preferred) that clearly document the organization's grant activity. Copy of marketing plan for grant activity Copies of organization's promotional materials with Broward County logo and funding statement. CERTIFICATION: It is certified that the information provided is true and correct, and the expenditures were incurred solely for the purpose of the approved grant activity. Signature - Chief Executive Officer Signature - Project Director Typed name of CEO: Typed name of Project Director: Date: Date: C 1CUL AFFICRANTSICUICELWFVPOOr►4nwl.•PROJMMUi.G11Fom.F Revised W98 Form 9510-80 CAE Project Evaluation Report - Page 4 of 4 Temp. Reso. # 9506 - August 27, 2001 Page 1 Revision #1, 9/4/01 CITY OF TAMARAC, FLORIDA RESOLUTION NO. R-2001- 243 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA, AUTHORIZING THE APPROPRIATE CITY OFFICIALS TO EXECUTE AN AGREEMENT BETWEEN THE BROWARD COUNTY BOARD OF COUNTY COMMISSIONERS AND THE CITY OF TAMARAC, FLORIDA, FOR GRANT FUNDING IN THE AMOUNT OF $10,630.00 WITH A CITY MATCH OF $10,630.00 FOR THE BROWARD CULTURAL AFFAIRS COUNCIL COMMUNITY ARTS & EDUCATION PROGRAM TO PROVIDE A SERIES OF CLASSES AND PRESENTATIONS IN THE CULTURAL ARTS AT COMMUNITY EVENTS, PROVIDED THROUGH A PARTNERSHIP WITH THE WHITE-WILLIS THEATRE, INC., IN FY 2002 AT CITY OF TAMARAC RECREATION FACILITIES; AMENDING THE ANNUAL GRANTS FUND BUDGET OF ESTIMATED REVENUES AND EXPENDITURES IN THE AMOUNT OF $10,630.00; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Commission of the City of Tamarac desires to provide its residents and visitors a higher level of service by offering exposure to the cultural arts; and WHEREAS, the City of Tamarac applied to the Broward Cultural Affairs Council for a Cultural Arts & Education Program Grant in the amount of $10,630.00 to provide a series of classes in the cultural arts and provide cultural exhibitions at community events at Parks and Recreation facilities in FY 2002 and was awarded the Grant — 09-2002 attached hereto as Exhibit 1; and WHEREAS, the City Commission of the City of Tamarac authorized the submittal of the grant application in Resolution 2000-330; and WHEREAS, the City of Tamarac has funds available in the Parks and Recreation Operating Budget for the City match of $10,630.00; and 1