HomeMy WebLinkAboutCity of Tamarac Resolution R-2001-328Temp Reso #9578
Page 1
October 17, 2001
CITY OF TAMARAC, FLORIDA
RESOLUTION NO. R-2001- -3 a a
A RESOLUTION OF THE CITY COMMISSION OF
THE CITY OF TAMARAC, FLORIDA,
AUTHORIZING THE APPROPRIATE OFFICIALS
TO AWARD RFP 01-15R ENTITLED "OFFICE
SUPPLIES" AND ACCEPT AND EXECUTE AN
AGREEMENT WITH OFFICE DEPOT, INC. ON
BEHALF OF THE SOUTHEAST FLORIDA
GOVERNMENTAL PURCHASING COOPERATIVE
FOR A ONE-YEAR PERIOD WITH FOUR
ADDITIONAL ONE-YEAR RENEWAL OPTIONS;
PROVIDING FOR CONFLICTS; PROVIDING FOR
SEVERABILITY; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the City of Tamarac served as "lead agency" on the
Southeast Florida Governmental Purchasing Cooperative Request For Proposal
(RFP) 01-15R for the purchase of office supplies; and
WHEREAS, twenty six (26) governmental agencies will utilize this RFP to
purchase approximately $2.5 million in supplies; and
WHEREAS, proposals were solicited from thirty-one (31) vendors and
seven (7) proposals were received as follows and evaluated as per the Request
for Proposals attached hereto as Exhibit "A":
1.
Apricot Office Supplies
2.
Best Wholesale
3.
Boise Cascade
4.
Corporate Express
5,
Halsey Griffith
6.
Office Depot
7.
Roth Office Supplies; and
Temp Reso #9578
Page 2
October 17, 2001
WHEREAS, after extensive evaluation and consideration by the
Evaluation Committee consisting of representatives from six participating
Southeast Florida Governmental Purchasing Cooperative agencies, four
proposers were invited to make presentations to the Evaluation Committee as
follows:
1. Apricot Office Supplies
2. Boise Cascade
3. Corporate Express
4. Office Depot; and
WHEREAS, Office Depot, Inc. was determined to be the most responsive,
responsible proposer, based on a total ranking of proposal and presentation
scores as per the tabulation attached hereto as Exhibit "B"; and
WHEREAS, the term of RFP 01-15R is for a period beginning December
1, 2001 through November 30, 2002 with the option to renew for four (4)
additional one year periods, not to exceed a total award period of five (5) years;
and
WHEREAS, sufficient funds are available from all Departments' Operating
funds; and
WHEREAS, it is the recommendation of the Director of Finance and
Purchasing and Contracts Manager that RFP #01-15R for "Office Supplies" be
awarded to and an agreement be accepted and executed with Office Depot, Inc.
on behalf of the Southeast Florida Governmental Purchasing Cooperative, for a
period of one year with four (4) additional one (1) year renewal options.
Temp Reso #9578
Page 3
October 17, 2001
WHEREAS, the City Commission of the City of Tamarac, Florida deems it
to be in the best interest of the residents of the City of Tamarac to award to and
accept and execute an agreement with Office Depot, Inc. on behalf of the
Southeast Florida Governmental Purchasing Cooperative, for a period of one
year with four (4) additional one (1) year renewal options.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF TAMARAC, FLORIDA THAT:
SECTION 1: The foregoing "WHEREAS" clauses are HEREBY
ratified and confirmed as being true and correct and are hereby made a specific
part of this Resolution upon adoption hereof.
SECTION 2: The appropriate City officials are hereby authorized to
award to and accept and execute an agreement with Office Depot, Inc. on behalf
of the Southeast Florida Governmental Purchasing Cooperative for a period of
one-year with four (4) additional one (1) year renewal options, a copy of said
Agreement attached hereto as Exhibit "C".
SECTION 3: All resolutions or parts of resolutions in conflict
herewith are HEREBY repealed to the extent of such conflict.
SECTION 4: If any clause, section, other part or application of this
Resolution is held by any court of competent jurisdiction to be unconstitutional or
invalid, in part or application, it shall not affect the validity of the remaining
portions or applications of this Resolution.
Temp Reso #9578
Page 4
October 17, 2001
SECTION 5: This Resolution shall become effective immediately
upon its passage and adoption.
PASSED, ADOPTED, AND APPROVED this 14th day of November, 2001.
i
EST:
MARION S ENSON, CMC
CITY CLERK
I HEREBY CERTIFY that I
have approved this
RESOLUTION as to form.
ITCHELL S-FT
CITY ATTORNEY/
1
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Iona
SC
TOE SC
,'q-E HREIBER
O.
RECORD OF COMMISSION VOTE:
MAYOR SCHREIBER 6
DIST 1: COMM. PORTNER
DIST 2: COMM. MISHKIN
DIST 3: V/M SULTANOF
DIST 4: COMM. ROBERTS
City of Tamarac
Finance Department, Purchasing Division
7525 N.W. 88th Avenue, Tamarac, Florida 33321-2401
Telephone: (954) 724-2450 Facsimile (954) 724-2408
Website: www.tamarac.org
DATE: July 20, 2001
REQUEST FOR PROPOSALS
ALL INTERESTED PARTIES:
RFP NO. 01-15R
The City of Tamarac, Florida, hereinafter referred to as CITY, as the lead Agency of
the Southeast Florida Governmental Purchasing Cooperative (Co -Op), will receive
sealed Proposals at the office of the Purchasing and Contracts Manager, City Hall,
7525 NW 88th Avenue, Tamarac, Florida 33321, for furnishing the services
described below:
OFFICE SUPPLIES
Sealed Proposals must be received and time -stamped at the Purchasing Division,
either by mail or hand delivery, no later than 2:00 p.m. local time on Wednesday,
August 15 2001. Any Proposals received after 2:00 p.m. local time on said date will
not be accepted under any circumstances. Any uncertainty regarding the time a
Proposal is received will be resolved against the Offeror.
Proposals are subject to the attached Standard Terms and Conditions contained in
the Instructions to Offerors.
CITY reserves the right to reject any or all Proposals, to waive any informalities or
irregularities in any Proposals received, to re -advertise for Proposals, to award in
whole or in part to one or more Offerors, or take any other such actions that may be
deemed to be in t � best interests of the CITY.
Anne M. Lodato, CPPB
Senior Buyer
Publish: Sunday, July 22, 2001 and Sunday, July 29, 2001
Equal Opportunity Employer
61
SOUTHEAST FLORIDA GOVERNMENTAL PURCHASING COOPERATIVE
"WORKING TOGETHER TO REDUCE COSTS"
The attached Invitation for Bid or Request for Proposal represents a
cooperative procurement for the Southeast Florida Governmental
Purchasing Cooperative. For the past several years, approximately
twenty-six (26) government entities have participated in Cooperative
Purchasing in Southeast Florida. The Southeast Florida
Governmental Purchasing Cooperative was formed in an effort to
provide cost savings and cost avoidances to all entities by utilizing the
buying power of combined requirements for common, basic items. The Government Agencies
participating in this particular procurement and their respective delivery locations are listed in the
attached document.
Southeast Florida Governmental Purchasing Cooperative
Procurement Operational Procedures
• All questions concerning this procurement should be addressed to the issuing agency,
.hereinafter referred to as the "lead agency". All responses are to be returned in accordance with
the instructions contained in the attached document. Any difficulty with participating agencies
referenced in this award must be brought to the attention of the lead agency.
• Each participating governmental entity will be responsible for awarding the contract, issuing its
own purchase orders, and for order placement. Each entity will require separate billings, be
responsible for payment to the Contractor(s) awarded this contract, and issue its own tax
exemption certificates as required by the Contractor.
• The Contract/purchase order terms of each entity will prevail for the individual participating
entity. Invoicing instructions, delivery locations and insurance requirements will be in
accordance with the respective agency requirements.
• Any reference in the documents to a single entity or location will, in fact, be understood as
referring to all participating entities referenced in the documents and cover letter unless
specifically noted otherwise.
• The awarded Contractor(s) shall be responsible for advising the lead agency of those
participants who fail to place orders as a result of this award during the contract period.
• The Contractor(s) shall furnish the Lead Agency a detailed Summary of Sales semi-annually
during the contract period. Sales Summary shall include contract number(s), contractor's name,
the total of each commodity sold during the reporting period and the total dollar amount of
purchases by commodity.
• Municipalities and other governmental entities that are not members of the Southeast
Florida Governmental Purchasing Cooperative are strictly prohibited from utilizing any
contract or purchase order resulting form this bid award. However, other Southeast Florida
Governmental Purchasing Cooperative members may participate in their contract for new
usage, during the contract term, or in any contract extension term, if approved by the lead
agency. New Southeast Florida Governmental Purchasing Cooperative members may
participate in any contract on acceptance and approval by the lead agency.
• None of the participating governmental entities shall be deemed or construed to be a party to
any contract executed by and between any other governmental entity and the Contractor(s) as a
result of this procurement action.
SOUTHEAST
FLORIDA GOVERNMENTAL PURCHASING
CO-OP
AGENCY
ADDRESS
CONTACT/PHONE ANNUAL $
Broward Community College
225 E Las Olas Blvd
Bob Persiano $300,000.00
Ft. Lauderdale, FL 33301
954 761-7485
Broward County Housing Auth,
1773 N State Road 7
B.J. Solomon $40,000.00
Lauderhill, FL 33313
954 739-1114
City of Coconut Creek
4800 West Copans Road
Sheila McGann $28,500.00
i'
Coconut Creek, FL 33063
954 9561437
PO Box 290910
Kerri-Anne Hartley $61,000.00
City of Cooper City
Cooper City, FL 33329
954-434-4300 Ext 268
City of Coral Springs
9551 W. Sample Road
Gail Dixon $90,000.00
Coral Springs, FL 33065
954-344-1104
City of Dania Beach
100 W Dania Beach Blvd.
Nanci Denny $25,000.00
Dania, FL 33004
954-924-3674
Town of Davie
6591 Orange Drive
Herb Hyman $75,000.00
Davie, FL 33314
954-797-1016
City of Deerfield Beach
210 Goolsby Blvd,
Paul Collette $48,000.00
Deerfield Beach, FL 33442
954-480-4418
City of Fort Lauderdale
1350 W Broward Blvd
David Nash $350,000.00
Ft. Lauderdale, FL 33312
954-828-5794
City of Hallandale Beach
308 S. Dixie Highway
Art Andrews $52,000.00
Hallandale, FL 33009
954-457-1332
City of Laud -By -The -Sea
4501 Ocean Drive
Sharon Bordonaro $13,000.00
Laud -By -The -Sea, FL 33308
954-776-0576
City of Lauderhill
2000 City Hall Drive
Ruby Levy $200,000,00
Lauderhill, FL 33313
954-736-3044
City of Lauderdale Lakes
4300 NW 36th Street
Arthur Elinson $40,000.00
Lauderdale Lakes, FL 33319
954-535-7721
City of Lighthouse Point
2200 NE 38 Street
Daniel Keefe $20,000.00
Lighthouse Point, FL 33064
954-784-3434
City of Margate
5790 Margate Blvd
Connie Guzzi $50,000.00
Margate, FL 33063
954-972-6454
City of Miramar
6700 Miramar Parkway
Maggie Palomino $100,000.00
Miramar, FL 33023
954-967-1550
City of North Miami
776 NE 125th Street
Pam Thompson $32,000.00
North Miami, FL 33161
305-893-6511 Ext 2135
City of North Miami Beach
17011 NE 19 Ave Rm 318
Lynn Gribble $125,000.00
North Miami Bch, FL 33162
305-948-2976
City of Oakland Park
3650 NE 12 Avenue
Larry Fagan $85,000.00
Oakland Park, FL 33334
954-561-6105
City of Parkland
6500 Parkside Drive
Judith Kilgore $17,800.00
Parkland, FL 33067
954-753-5040
City of Pembroke Pines
10100 Pines Blvd
Terri Burzo $300,000.00
Pembroke Pines, FL 33026
954-437-1111
City of Pompano Beach
1190 NE 3 Ave, Bldg C
Leeta Hardin $68,400.00
Pompano Beach, FL 33060
954-786-4098
City of Sunrise
10770 W Oakland Pk Blvd
Alicia Shand $100,000.00
Sunrise, FL 33351
954-572-2276
City of Tamarac
7525 NW 88 Avenue
Anne Lodato $80,000.00
Tamarac, FL 33321
954-724-2443
Tri-Rail
800 NW 33 St Suite 100
Tom Siciliano $50,000.00
Pompano Beach, FL 33064
954-788-7912
City of Wilton Manors
524 NE 21 Court
Linda Peterson $28,000.00
Wilton Manors, FL 33305
J 954-390-2141
TOTAL VOLUME
1 1
Page 4QFT4
TABLE OF CONTENTS
RFP 01-15R
OFFICE SUPPLIES
GENERALTERMS AND CONDITIONS.....................................................................................................7
1. SUBMISSION OF THE PROPOSAL.....................................................................................7
INSTRUCTIONSTO OFFERORS..............................................................................................................8
STANDARDTERMS AND CONDITIONS...................................................................................................8
1. DEFINED TERMS.................................................................................................................8
2. SPECIAL CONDITIONS........................................................................................................8
3. EXAMINATION OF CONTRACT DOCUMENTS AND SITE................................................8
4. NON -COLLUSIVE AFFIDAVIT AND PUBLIC ENTITY CRIME FORMS ..............................8
5. CONFLICT OF INTEREST....................................................................................................9
6. SUBMISSION OF PROPOSALS...........................................................................................9
7. MODIFICATION AND WITHDRAWAL OF PROPOSALS..................................................10
8. REJECTION OF PROPOSALS...........................................................................................10
SPECIAL CONDITIONS TO INSTRUCTIONS TO OFFERORS..............................................................11
9. QUALIFICATIONS OF OFFERORS...................................................................................11
10. INSURANCE............................................................................................................I...........11
11. INDEMNIFICATION.............................................................................................................12
12. TERMINATION FOR CONVENIENCE OF CITY................................................................13
13. AUDIT RIGHTS...................................................................................................................13
14. ASSIGNMENT.....................................................................................................................13
15. CANCELLATION FOR UNAPPROPRIATED FUNDS........................................................14
16. VOLUME OF WORK...........................................................................................................14
17. REFERENCES....................................................................................................................14
18. PRICE PROPOSAL.............................................................................................................14
19. PROPOSAL COPIES..........................................................................................................14
20. ADDENDA, ADDITIONAL INFORMATION.........................................................................14
SUMMARY OF DOCUMENTS TO BE SUBMITTED WITH PROPOSALS.............................................15
AWARDOF CONTRACT..........................................................................................................................15
INSURANCE.............................................................................................................................................15
SPECIALCONDITIONS............................................................................................................................16
1. SCOPE................................................................................................................................16
2. CONTRACT TERMS...........................................................................................................16
3. CONTRACT VOLUME........................................................................................................16
4. ESCALATION/DE-ESCALATION CLAUSE........................................................................16
5. PRICING..............................................................................................................................17
6. ADDITIONAL HIGH -VOLUME FIRM UNIT PRICING.........................................................17
7. PROBATION PERIOD.........................................................................................................17
8. QUALIFICATIONS OF PROPOSER...................................................................................17
9. BILLING REQUIREMENTS................................................................................................18
10. PRICING/ORDERING..........................................................................................................18
11. ORDER FORM AND CATALOGS FOR CONTRACT ITEMS
............................................19
12. INVENTORY........................................................................................................................19
�w. 13. SHIPMENTS........................................................................................................................19
14. DELIVERY & ACCEPTANCE..............................................................................................20
15. AUTOMATIC RETURNS........................................................................I............................20
16. CATALOGS.........................................................................................................................20
17. SAMPLES, PRODUCT LITERATURE AND CATALOGUES
.............................................20
18. QUARTERLY/ANNUAL REPORTING REQUIREMENTS..................................................21
19. CONTRACT EVALUATION.....................................................................I...........................21
20. SUBSTITUTIONS................................................................................................................21
21. SELECTION/EVALUATION PROCESS.............................................................................21
22. EVALUATION COMMITTEE...............................................................................................22
23. AWARD/EVALUATION CRITERIA.....................................................................................22
24. ADDITIONAL REQUIREMENTS.........................................................................................23
25. EVALUATION COMMITTEE RANKING CRITERIA...........................................................23
26. SCHEDULE OF EVENTS....................................................................................................24
27. RIGHT TO REJECT PROPOSALS...........................................................................I.........24
28. QUESTIONS ABOUT THE RFP.........................................................................................24
PROPOSALSUBMISSION FORM...........................................................................................................34
PROPOSALCERTIFICATION FORM......................................................................................................35
PROPOSALVARIANCE FORM...............................................................................................................36
OFFEROR'S CERTIFICATION......................................................................................I..........................37
CERTIFIEDRESOLUTION.......................................................................................................................41
OFFEROR'S QUALIFICATION STATEMENT..........................................................................................42
NON -COLLUSIVE AFFIDAVIT.................................................................................................................47
REFERENCES..........................................................................................................................................49
SWORN STATEMENT PURSUANT TO SECTION 287.133(3)(A)..........................................................50
FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES............................................................................50
VENDORDRUG -FREE WORKPLACE..........................................................................................I.........53
2
REQUEST FOR PROPOSAL
OFFICE SUPPLIES
RFP 01-15R
The City of Tamarac, as the lead agency of the Southeast Florida Governmental Purchasing
Cooperative, is issuing a Request for Proposal (RFP) to obtain the services of a qualified firm
to provide office supplies. The City of Tamarac reserves the right to accept or reject any one or
all proposals, or any part of any proposal, to waive any informality in any proposal, and to
award the purchase in the best interest of the City of Tamarac.
GENERAL TERMS AND CONDITIONS
These general terms and conditions apply to all offers made to the City of Tamarac by all
prospective Proposers including but not limited to Request for Quotes, Request for Proposal
and Request for Bid. As such the words "bid" and "proposal" are used inter -changeably in
reference to all offers submitted by prospective proposers.
SUBMISSION OF THE PROPOSAL
The Proposer is directed to deliver sealed proposals to the Purchasing Division, City of
Tamarac, 7525 N. W. 88th Avenue, Tamarac, Florida 33321, no later than 2:OOPM local time
on Wednesday, August 15, 2001. At this time the Proposals will be opened, the names of all
Proposers will be announced. All proposals shall be confidential pursuant to the Florida
Statues, Chapter 119, entitled Public Records 119.07 (2)(m). All Proposers and their
representatives are invited to attend. The Proposer must show the RFP name, number and
the time and date of the RFP opening on the outside of the sealed RFP package. Delivery
of the sealed proposals to the Purchasing Office on or before the above date is solely and
strictly the responsibility of the Proposer. Late Proposals will be returned unopened to the
Proposer.
It is the Proposer's responsibility to read and understand the requirements of this RFP. Unless
otherwise specified the Proposer must use the proposal form furnished in the Proposal packet.
Proposers are required to state exactly what they intend to furnish to the City via this
Solicitation and must indicate any variances to the terms, conditions and specifications of this
proposal, no matter how slight. If variations are not stated in the proposal, it shall be construed
that the proposal fully complies with all conditions identified in this RFP.
The Proposer shall submit one (1) original and six (6) copies of the proposal. The original
RFP must be manually and duly signed in ink by a Corporate Officer, Principal, or Partner with
the authority to bind the company or firm by his/her signature. All quotations must be
typewritten or filled in with pen and ink. Erasures or corrections must be initialed in ink by
the Proposer.
All prices, terms and conditions quoted in the submitted proposal shall be firm for acceptance
for sixty days from the date of the RFP opening unless otherwise stated by the City.
tl
INSTRUCTIONS TO OFFERORS
STANDARD TERMS AND CONDITIONS
1. DEFINED TERMS
Terms used in these Instructions to Offerors are defined and have the meaning assigned to
them. The term "Offeror" means one who submits a Proposal directly to CITY as distinct from a
Sub -Offeror, who submits a Proposal to the Offeror. The term "Successful Offeror" means the
qualified, responsible and responsive Offeror to whom CITY (on the basis of CITY'S evaluation
as hereinafter provided) makes an award. The term "CITY" refers to the City of Tamarac, a
municipal corporation of the State of Florida. The term "Proposal Documents" includes the
Request for Proposals, Instructions to Offerors, Proposal, Qualifications Statement, Non -
Collusive Affidavit and Public Entity Crime Statement, Corporate Resolution or Letter of
Transmittal, Proposal Security and Specifications, if any, and the proposed Contract
Documents, if any, (including all Addenda issued prior to receipt of Proposals). The term
"CONTRACTOR" shall mean the individual(s) or firm(s) to whom the award is made and who
executes the Contract Documents.
2. SPECIAL CONDITIONS
Any and all Special Conditions that may vary from the General Conditions shall have
precedence.
3. EXAMINATION OF CONTRACT DOCUMENTS AND SITE
3.1 Before submitting a Proposal, each Offeror must:
(a) Visit the site to familiarize himself with the facilities and equipment that
may in any manner affect cost or performance of the work;
(b) Consider federal, state and local laws, ordinances, rules and regulations
that may in any manner affect cost or performance of the work;
(c) Study and carefully correlate the Offeror's observations with the proposal
documents; and
(d) Notify the Purchasing and Contracts Manager or designee of all
conflicts, errors and discrepancies, if any, in the proposal documents.
3.2 Offeror, by and through the submission of a Proposal, agrees that he shall
be held responsible for having examined the facilities and equipment;
familiarized himself with the nature and extent of the work and any local
conditions that may affect the work to be done and the equipment,
materials, parts and labor required.
4. NON -COLLUSIVE AFFIDAVIT AND PUBLIC ENTITY CRIME FORMS
Each Offeror shall complete the Non -Collusive Affidavit and the Public Entity Crimes Form and
shall submit the forms with the Proposal. CITY considers the failure of the Offeror to submit
these documents to be a major irregularity and may be cause for rejection of the Proposal.
5. CONFLICT OF INTEREST
The award of any contract hereunder is subject to the provisions of Chapter 112, Florida
Statutes. Offerors must disclose with their Proposal the name of any officer, director, partner,
proprietor, associate or agent who is also an officer or employee of CITY or any of its agencies.
Further, all Offerors must disclose the name of any officer or employee of CITY who owns,
directly or indirectly, an interest of five percent (5%) or more in the Offeror's firm or any of its
branches or affiliate companies.
6. '"SUBMISSION OF PROPOSALS
6.1 Proposals must be typed or printed in ink. Use of erasable ink is not
permitted. All corrections to prices made by the Offeror must be initialed.
6.2 Proposals must contain a manual signature of the authorized representative
of the Offeror. Proposals shall contain an acknowledgment of receipt of all
Addenda. The address and telephone number for communications
regarding the Proposal must be shown.
6.3 Proposals by corporations must be executed in the corporate name by the
President or other corporate officer accompanied by evidence of signature
authority. The corporate address and state of incorporation must be shown
below the signature.
6.4 Proposals by partnerships must be executed in the partnership name and
signed by a partner, whose title must appear under the signature and the
official address of the partnership must be shown below the signature.
6.5 Proposals shall be submitted at or before the time and at the place indicated
in the Request for Proposals and shall be submitted in a sealed envelope
(faxed Proposals will not be accepted under any circumstances). The
envelope shall be clearly marked on the exterior "RFP 01-15R Office
Supplies", and shall state the name and address of the Offeror and shall
be accompanied by any other required documents. No responsibility will
attach to the Purchasing Office for the premature opening of a Proposal not
properly addressed and identified.
6.6 In accordance with Chapter 119 of the Florida Statutes (Public Records
Law), and except as may be provided by other applicable state and federal
law, the Request for Proposal and the responses thereto are in the public
domain. However, the Offerors are requested to identify s ecificall any
information contained in their Proposals which they consider confidential
and/or proprietary and which they believe to be exempt from disclosure,
citing specifically the applicable exempting law.
6.7 All Proposals received from Offerors in response to the Request for
Proposal will become the property of CITY and will not be returned to the
Offerors. In the event of Contract award, all documentation produced as
part of the Contract shall become the exclusive property of CITY.
7. MODIFICATION AND WITHDRAWAL OF PROPOSALS
7.1 Proposals may be modified or withdrawn by an appropriate document duly
executed (in the manner that a Proposal must be executed) and delivered to
the place where Proposals are to be submitted at any time prior to the
deadline for submitting Proposals. A request for withdrawal or a modification
must be in writing and signed by a person duly authorized to do so.
Evidence of such authority must accompany the request for withdrawal or
modification. Withdrawal of a Proposal will not prejudice the rights of an
Offeror to submit a new Proposal prior to the Proposal opening date and
time. After expiration of the period for receiving Proposals, no Proposal may
be withdrawn or modified.
7.2 If, within twenty-four (24) hours after Proposals are opened, any Offeror files
a duly signed, written notice with CITY and within five (5) calendar days
thereafter demonstrates to the reasonable satisfaction of CITY by clear and
convincing evidence there was a material and substantial mistake in the
preparation of its Proposal, or that the mistake is clearly evident on the face
of the Proposal but the intended correct Proposal is not similarly evident,
then Offeror may withdraw its Proposal and the Bid Security will be
returned. Thereafter, the Offeror will be disqualified from further bidding on
the subject Contract.
8. REJECTION OF PROPOSALS
8.1 To the extent permitted by applicable state and federal laws and
regulations, CITY reserves the right to reject any and all Proposals, to waive
any and all informalities not involving price, time or changes in the work with
the Successful Offeror, and the right to disregard all nonconforming, non-
responsive, unbalanced or conditional Proposals. Proposal will be
considered irregular and may be rejected, if they show serious omissions,
alterations in form, additions not called for, conditions or unauthorized
alterations, or irregularities of any kind.
8.2 CITY reserves the right to reject the Proposal of any Offeror if CITY believes
that it would not be in the best interest of the CITY to make an award to that
Offeror, whether because the Proposal is not responsive or the Offeror is
unqualified or of doubtful financial ability or fails to meet any other pertinent
standard or criteria established by CITY.
10
64
SPECIAL CONDITIONS TO INSTRUCTIONS TO OFFERORS
QUALIFICATIONS OF OFFERORS
9.1 Offeror must have adequate organization, facilities, equipment and
personnel to insure prompt and efficient services to the City. The City
reserves the right before recommending any award to inspect the facilities,
organization and financial condition or to take any other action necessary to
determine ability to perform in accordance with specifications, terms and
conditions.
9.2 As a part of the Proposal evaluation process, CITY may conduct a
background investigation, including a record check by the Broward Sheriffs
Office of Offeror. Offeror's submission of a Proposal constitutes
acknowledgement of the process and consent to such investigation.
9.3 No Proposal shall be accepted from, nor will any contract be awarded to,
any person, who is in arrears to CITY, upon any debt or contract, or who is
a defaulter, as surety or otherwise, upon any obligation to CITY, or who is
deemed irresponsible or unreliable by CITY.
10. INSURANCE
10.1 Bidder agrees to, in the performance of work and services under this
Agreement, comply with all federal, state, and local laws and regulations
now in effect, or hereinafter enacted during the term of this agreement that
are applicable to Contractor, its employees, agents, or subcontractors, if
any, with respect to the work and services described herein.
10.2 Bidder shall obtain at Bidder's expense all necessary insurance in such form
and amount as required by the City's Risk Manager before beginning work
under this Agreement. Bidder shall maintain such insurance in full force
and effect during the life of this Agreement. Bidder shall provide to the City's
Risk Manager certificates of all insurance required under this section prior to
beginning any work under this Agreement. Bidder shall indemnify and save
the City harmless from any damage resulting to it for failure of either Bidder
or any subcontractor to obtain or maintain such insurance.
The following are required types and minimum limits of insurance coverage that the Bidder
agrees to maintain during the term of this contract:
Limits
Line of Business/ Coverage Occurrence Aggregate
Commercial General Liability $1,000,000 $1,000,000
Including:
Premises/Operations
Contractual Liability
Personal Injury
Explosion, Collapse, Underground Hazard
11
Products/Completed Operations
Broad Form Property Damage
Cross Liability and Severability of Interest Clause
Automobile Liability $1,000,000 $1,000,000
Workers' Compensation & Employer's Liability Statutory
The City reserves the right to require higher limits depending upon the scope of work under
this Agreement.
Neither Bidder nor any subcontractor shall commence work under this contract until they
fMave obtained all insurance required under this section and have supplied the City with
evidence of such coverage in the form of an insurance certificate and endorsement. The
Bidder will ensure that all subcontractors will comply with the above guidelines and will
maintain the necessary coverages throughout the term of this Agreement. All insurance
carriers shall be rated at least A-VII per Best's Key Rating Guide and be licensed to do
business in Florida. Policies shall be "Occurrence" form. Each carrier will give the City sixty
(60) days notice prior to cancellation. The Bidder's liability insurance policies shall be
endorsed to add the City of Tamarac as an "additional insured". The Bidder's Worker's
Compensation carrier will provide a Waiver of Subrogation to the City. The Bidder shall be
responsible for the payment of all deductibles and self -insured retentions. The City may
require that the Bidder purchase a bond to cover the full amount of the deductible or self -
insured retention. If the Bidder is to provide professional services under this Agreement, the
Bidder must provide the City with evidence of Professional Liability insurance with, at a
minimum, a limit of $1,000,000 per occurrence and in the aggregate. "Claims -Made" forms
are acceptable for Professional Liability insurance.
11. INDEMNIFICATION
11.1 GENERAL INDEMNIFICATION: The CONTRACTOR shall indemnify and
hold harmless the CITY, its elected and appointed officials, employees, and
agents from any and all claims, suits, actions, damages, liability, and
expenses (including attorneys' fees) in connection with loss of life, bodily or
personal injury, or property damage, including loss of use thereof, directly or
indirectly caused by, resulting from, arising out of or occurring in connection
with the operations of the CONTRACTOR or its officers, employees, agents,
subcontractors, or independent contractors, excepting only such loss of life,
bodily or personal injury, or property damage solely attributable to the gross
negligence or willful misconduct of the CITY or its elected or appointed
officials and employees.
11.2 The above provisions shall survive the termination of this Agreement and
shall pertain to any occurrence during the term of this Agreement, even
though the claim may be made after the termination hereof. Nothing
contained herein is intended nor shall be construed to waive CITY's rights
and immunities under the common law or Florida Statutes 768.28, as
amended from time to time.
12
11.3. The Successful Offeror shall pay all claims, losses, liens, settlements or
judgments of any nature whatsoever in connection with the foregoing
indemnifications including, but not limited to, reasonable attorney's fees
(including appellate attorney's fees) and costs.
11.4. CITY reserves the right to select its own legal counsel to conduct any
defense in any such proceeding and all costs and fees associated therewith
shall be the responsibility of Successful Offeror under the indemnification
agreement. Nothing contained herein is intended nor shall it be construed to
waive CITY's rights and immunities under the common law or Florida
Statute 768.28 as amended from time to time.
12. TERMINATION FOR CONVENIENCE OF CITY
Upon seven (7) calendar days written notice delivered by certified mail, return receipt
requested, to Successful Offeror, CITY may without cause and without prejudice to any other
right or remedy, terminate the agreement for CITY's convenience whenever CITY determines
that such termination is in the best interests of CITY. Where the agreement is terminated for
the convenience of CITY, the notice of termination to Successful Offeror must state that the
Contract is being terminated for the convenience of CITY under the termination clause and the
extent of termination. Upon receipt of the notice of termination for convenience, Successful
Offeror shall promptly discontinue all work at the time and to the extent indicated on the notice
of termination, terminate all outstanding subcontractors and purchase orders to the extent that
they relate to the terminated portion of the Contract and refrain from placing further orders and
subcontracts except as they may be necessary, and complete any continued portions of the
work.
13. AUDIT RIGHTS
CITY reserves the right to audit the records relating to this contract of Successful Offeror at any
time during the performance and term of the Contract and for a period of three (3) years after
completion and acceptance by CITY. If required by CITY, Successful Offeror shall agree to
submit to an audit by an independent certified public accountant selected by CITY. Successful
Offeror shall allow CITY to inspect, examine and review the records of Successful Offeror at
any and all times during normal business hours during the term of the Contract.
14. ASSIGNMENT
14.1 Successful Offeror shall not assign, transfer or sell the Contract or its rights,
title or interests or obligations therein without CITY'S prior written approval.
14.2 Violation of the terms of this paragraph shall constitute a breach of the
Contract by Successful Offeror and CITY may, at its discretion, cancel the
Contract and all rights, title and interest of Successful Offeror shall
thereupon cease and terminate.
13
15. CANCELLATION FOR UNAPPROPRIATED FUNDS
The obligation of the City for payment to a Contractor is limited to the availability of funds
appropriated in the current fiscal period, and continuation of the contract into a subsequent
fiscal period is subject to appropriation of funds, unless authorized by law.
16. VOLUME OF WORK
No warranty or guarantee is given or implied as to the types or quantities of services that ill
actually be required. The quantities stated in this Proposal are estimates of one (1) year's
requirements and are for cost comparison purposes only.
17. REFERENCES
Provide a list and description of similar services satisfactorily performed within the past three
(3) years. For each engagement listed, include the name and telephone number of a
representative for whom the engagement was undertaken who can verify satisfactory
performance.
18. PRICE PROPOSAL
Submit your signed, firm, fixed fee performance -based price Proposal for providing all services,
materials, etc., required for completion of services in accordance with your technical Proposal.
The price Proposal must be submitted on the forms provided.
19. PROPOSAL COPIES
Submission of one (1) original and six (6) copies of the Proposal shall be submitted to the City
of Tamarac, City Hall, 7525 NW 88th Avenue, Tamarac, Florida 33321, Attention: Anne M.
Lodato, CPPB, Senior Buyer.
20. ADDENDA ADDITIONAL INFORMATION
Any addenda or answers to written questions supplied by the City to participating Offeror's
become part of this Request for Proposal and the resulting contract. This Proposal form shall
be signed by an authorized company representative, dated and returned with the Proposal.
No negotiations, decisions or actions shall be initiated or executed by the Offeror as a result of
any discussions with any City employee. Only those communications, which are in writing from
the Purchasing and Contracts Manager, may be considered as a duly authorized expression.
Also, only communications from Offerors, which are signed, and in writing will be recognized by
the City as duly authorized expressions on behalf of the Offeror.
14
SUMMARY OF DOCUMENTS TO BE
SUBMITTED WITH PROPOSALS
Samples of the following documents (except the Certificates of Insurance), are attached and
shall be executed as a condition of this offer:
a) Proposal, Pricing Summary and Offeror's Certification
b) Certified Resolution
w c) Offeror's Qualification Statement
d) Non -Collusive Affidavit
e) Public Entity Crimes Statement
f) References
g) Foreign Corporation Statement
h) Proposer Drug -Free Workplace
i) Certificate(s) of Insurance
AWARD OF CONTRACT
The contract or contracts shall be awarded to the responsible Offeror(s) whose proposal(s)
is/are determined to be the most advantageous to CITY, taking into consideration the
evaluation factors and criteria set forth in the Request for Proposals.
Be advised that the CITY is prepared to award individual contracts for each service or multiple
services or any other combination of services as CITY deems in its best interests.
INSURANCE
Please have your insurance representative carefully review any insurance coverage and
conditions prior to submitting your proposal to ensure compliance with the insurance
requirements of the Instructions to Offerors.
15
SPECIAL CONDITIONS
RFP 01-15R
1. SCOPE
It is the intention of the City of Tamarac, as the lead Agency of the Southeast Florida
Governmental Purchasing Cooperative (Co -Op), to establish a yearly contract for the services
of a qualified office supply Proposer to furnish the majority of office supplies required by the
merhbers of the Southeast Florida Governmental Purchasing Cooperative (See Co -Op
Member listing) per the requirements listed herein.
2. CONTRACT TERMS
The purpose of this Request for Proposal is to establish an initial twelve (12) month contract
with an option to renew for four (4) additional one (1) year periods, not to exceed five (5) years,
based on performance and mutual agreement. At the end of the contract period, the City/Co-
Op may extend the contract on a month -to -month basis, up to a maximum of 6 months and
under the same terms and conditions, if it is in the City/Co-Op's best interest.
The Co -Op contract resulting from this Proposal is expected to commence approximately
December 1, 2001 through November 30, 2002, with the ability to extend the contract for four
(4) subsequent one-year periods, not to exceed a total contract period of five (5) years, based
on performance and mutual agreement.
3. CONTRACT VOLUME
Items on the attached Request for Proposal Price sheets are a random sampling of the
City's/Co-Op's office supply needs in past years. Estimated Dollar volumes are $80,000 per
year for the City of Tamarac and $2,378,700 per year for the Co -Op. The amounts cannot be
guaranteed as our needs could fall above or below these totals. Items will be ordered on an as -
needed, when -needed basis.
4. ESCALATION/DE-ESCALATION CLAUSE
The City/Co-Op acknowledges the fluctuating nature of product pricing. Accordingly, an
escalator/de-escalator will be accepted if price changes occur within the industry and are
properly documented. Cost adjustments will be reviewed on an annual basis and shall be
submitted 90 days prior to the annual anniversary date. Additional cost adjustments may be
reviewed and granted if requested to coincide with a semi-annually issued catalog. The
City/Co-Op may refuse to accept the adjusted costs if they are not properly documented, if
increases are considered excessive and if decreases are considered insufficient. In the event
the City does not wish to accept the adjusted costs, and the matter cannot be resolved to its
satisfaction, the City reserves the right to cancel the contract upon giving sixty (60) days notice
to the contractor. There shall be no changes to the Percent Discount offered on Catalog
Pricing.
16
5. PRICING
Fixed prices are requested for high -volume items. A discount percentage is required for
additional catalog items that may be required by the City/Co-Op during the contract term. The
discount is to be listed on the Request For Proposal Price Sheets.
If product assembly is required, the assembly fee may not exceed 5% of the cost of the item.
Participating Agencies will not assume the cost for special packaging unless it is specifically
requested in writing or such need is indicated on the proposal and approved by the Agency.
6. ADDITIONAL HIGH -VOLUME FIRM UNIT PRICING
After Award, and during the term of the contract, each Agency may submit to the Proposer a
list of additional high -volume items. The Proposer will quote firm prices for these items utilizing
the same formula that was used to establish the originally quoted items in this RFP. The prices
quoted for these additional items will remain firm during the term of the contract and will be
subject to the same increase/decrease in pricing stipulated herein upon renewal of the
contract. A copy of this additional high -volume list is to be forwarded to the lead Agency: City of
Tamarac, Attention: Anne M. Lodato, CPPB.
7. PROBATION PERIOD
The first (6) six months of the contract will be considered probationary. The probationary period
may be extended for additional six (6) month periods if the City/Co-Op deems necessary. The
Co -Op Lead Agency, City of Tamarac, will notify the Proposer of any contract deficiencies
verbally and/or in writing. The situation must be remedied immediately and the Lead Agency
shall be notified when corrections have been completed. If, in the opinion of the Lead Agency,
the deficiencies observed are not satisfactorily corrected within a reasonable amount of time,
the Lead Agency/Co-Op reserves the right to terminate the contract per the Termination of
Contract provision.
8. QUALIFICATIONS OF PROPOSER
This Proposal shall be awarded only to a responsible Proposer qualified to provide the supplies
specified.
• Provide a list and brief description of similar contracts satisfactorily completed
denoting location, dates of contracts and names and addresses of owners. Similar
accounts shall mean accounts of similar dollar volume, type of contract items,
number of delivery sites and number of people in organization.
• Submission of Quality Control Program showing manner and timeframe in which
orders will be filled.
• Summary of Delivery Method/Service that will be used including time between order
placement by Agency and order delivery at City/Co-Op locations.
• Listing of office hours for placing orders and contacting Customer Service.
17
• Staff list of personnel assigned to City/Co-Op accounts showing office phone
number, cellular phone number, pager number and email address, along with title
and responsibilities. City/Co-Op requires a minimum of five (5) Sales
Representatives and five (5) Customer Service Account Representatives.
• Location(s) of warehouse facilities that supply and fill City/Co-Op orders.
• Please describe your company's Quality Initiative Program (if any).
What type of performance measuring or benchmarking system does your company
have in place to ensure continuous improvement?
Only Proposers meeting the following minimum qualifications should submit proposal
packages:
• The Proposer must have been providing office supply products and services as
specified herein for a minimum of three (3) years.
• Internet Ordering is mandatory. The Proposer must provide Internet information
sufficient for the Evaluation Committee to view and evaluate Proposer's website.
This website must include a complete online catalog; pricing (including contract and
list prices); order form; transaction history/reports and provide capability for
participating Agencies to view its respective usage. Complete usage reports for all
participating Agencies must be provided to the City on a quarterly basis.
• The Proposer must accept payments via Procurement Cards (VISA). Agencies
must be capable of utilizing these Procurement Cards for placing orders via the
Internet, fax and telephone.
Failure to provide the requested minimum qualifications listed above may result in
your proposal being deemed non -responsive.
9. BILLING REQUIREMENTS
Each Agency's billing/invoicing requirements will vary and must be met. Proposer is to indicate
types of billing/invoicing offered. Please submit sample invoices, billing methods and cycles.
The Proposer shall ensure that all delivery slips clearly state the purchase order number; date
of delivery; carrier or method of delivery; total carton count delivered; item description;
quantities ordered, shipped and backordered, and any other Agency requirements.
10. PRICINGIORDERING
Proposer is to state firm price including all delivery/handling charges. Discount percentage off
current Proposer catalog price (except furniture, copiers, computers, and electronics) must also
include delivery/handling charges. Agencies requesting prices on furniture, copiers, computers
or electronics may call the Proposer for a specific quote.
For the purposes of this RFP, items listed will reflect only one stock number for a specific group
of items. Agencies may order writing instruments in fine or medium point, or in any available ink
color and the pricing will remain the same as quoted herein. "Colored" refers to any color of the
item listed in the Proposer Catalog.
18
11. ORDER FORM AND CATALOGS FOR CONTRACT ITEMS
Awarded Proposer will be responsible for developing an "Easy Order form" and an "Internet
Order form". These forms will display the contract items with columns for quantity, contract
price, and description. The contract items shall be clearly identified within the form and on the
website, and the contract price for each item must be clearly shown. The "place an order"
section of the awarded Proposer's website must be developed and maintained by the
Proposer. Each Agency will be placing either faxed or online orders using these two methods.
The,."easy order form" or "Internet form" shall be completed within 30 days from Notice of
Award.
The awarded Proposer will be responsible for clearly identifying the City/Co-Op contract bid
items and should be identified in the following manner:
• A custom catalog identifying the contract items, including contract price, list price,
product description and any Proposer -specific order numbers.
• A custom price sheet identifying the contract items, including contract price, list
price, description and any Proposer -specific order numbers.
• An Internet site that will be customized to clearly identify the contract items among
the balance of items available.
• Proposer catalogs shall be indexed by category and manufacturer.
• Awarded Proposer shall provide as many catalogs as requested by participating
Agencies at no charge.
• Catalog, Internet ordering capability and "easy order form" must be reviewed and
updated on an annual basis to reflect changes in City/Co-Op requirements.
12. INVENTORY
The Proposer shall have access to adequate inventory to attain a 100% fill rate on high -volume
items, and a 95% fill rate on catalog items. A 100% fill rate means that 100% of the high -
volume items will be delivered within 48 hours after receipt of order.
A 95% fill rate means that 95% of all items ordered through the catalog will be delivered within
96 hours after receipt of order. All line items must be shipped complete. The City/Co-Op
reserves the right to require proof of access to inventory.
The Proposer shall notify each Agency's Purchasing Department when out of stock on any item
due to circumstances beyond the Proposer's control. Participating Agencies reserve the right to
procure such out of stock items from other sources. Special order items should be delivered
within 14 calendar days after receipt of a purchase order. Proposer should notify the Agency
Purchasing Department if special order items were ordered.
13. SHIPMENTS
Deliveries are to list purchase order numbers on all boxes and, if for more than one final
destination, the final destination is to be indicated on the boxes.
19
14. DELIVERY & ACCEPTANCE
Deliveries will be limited to locations within northern Miami -Dade and all parts of Broward
County, Florida. Delivery is to be F.O.B. destination. Minimum order requirements shall not
exceed $25.00 per delivery location address.
Proposers are to list purchase order numbers and any other Agency requirements on all boxes
delivered. The material remains the property of the Seller until final acceptance by the Agency's
end user. If deliveries are dropped off, shortages/averages will be reported by the specific
Agency within 2 working days.
Delivery will consist of dockside deliveries and desktop deliveries. Desktop delivery may include
one or more final destinations within a single location address. Agencies may add or delete
delivery locations. Some Agencies may require that the final destination (Building and Room
number) of multiple boxes in a single location delivery be indicated on each box.
The material delivered under this proposal must comply with the terms herein, and be fully in
accord with specifications and of the highest quality. It is understood and agreed that any item
offered or shipped as a result of this proposal shall be new (current production model at the
time of this bid). All containers shall be suitable for storage or shipment, and all prices shall
include standard commercial packaging. Unless otherwise stipulated in the proposal, all
manufactured items and fabricated assemblies shall carry U.L. approved or re-examination
listing where such has been established by U.L. for the item(s) offered and furnished.
15. AUTOMATIC RETURNS
An order will be placed with the understanding that all items delivered must meet with the
approval of the City/Co-Op Agency. Material not acceptable will be returned for credit. Proposer
must show return authorization address for material damaged in shipment; incorrect
merchandise shipped; and/or duplicate shipments, and is returned at the Proposer's expense.
Authorization for return of merchandise ordered in error by City/Co-Op members will be through
Proposer's representative, via telephone or expediter request; such material is to be returned at
Owner's expense, if shipped other than by Proposer's truck. Restocking charges will not be
accepted for any item(s) shipped in error or for damaged merchandise.
16. CATALOGS
Awarded Proposer must supply sufficient catalogs and price lists, free of charge, to all Co -Op
Agencies. Catalogs must be received within 30 days after Notice of Award.
17. SAMPLES PRODUCT LITERATURE AND CATALOGUES
Proposers may be required to submit samples of items bid for evaluation within seven (7)
calendar days upon request from City/Co-Op. Each individual sample must be labeled with
Proposer's name, RFP number, and item number.
There will be no charge for samples. Proposer should also submit photographs, drawings,
manufacturer's catalogues or product literature on the items requested. Literature should be
clearly marked with each item number. Failure of Proposer to submit requested samples,
literature and/or catalogues may result in Proposer's proposal being declared non -responsive.
20
18. QUARTERLY/ANNUAL REPORTING REQUIREMENTS
Proposer is required to submit quarterly reports to each Agency. After award, each Agency will
discuss the report format and when the reports should be prepared. A copy of the report should
be sent to the lead Agency. Proposer is required to attend Co -Op meetings as requested by
Lead Agency.
19. CONTRACT EVALUATION
After award, Co -Op members may perform site visits at their discretion. Site visits may be
utilized as a method to evaluate performance of the contract. Other methods of evaluation may
include the service and performance criteria listed as a requirement of this proposal.
20. SUBSTITUTIONS
After award, substitutions of materials will not be accepted unless approved in writing by each
Agency.
21. SELECTION/EVALUATION PROCESS
A Selection/Evaluation Committee composed of representatives from several of the
participating Co -Op Agencies will be responsible for selecting the most qualified firm based on
qualifications, product information, costs, service, experience/past performance, billing and
quarterly/annual reporting as provided in the submitted proposal.
Proposers meeting all requirements and determined to be the most qualified will be asked to
make a detailed presentation to the Evaluation Committee.
Each Proposer should submit documents that provide evidence of capability to provide the
commodities and services required. The Evaluation Committee will then use these documents
to prepare a short-list. The short-listed Proposers will be contacted via telephone and a follow-
up letter to prepare a presentation that will conclude the selection process and result in final
award.
A list will be compiled of the names and addresses of Proposers who submit Proposals. This
list will be posted within two (2) working days in the City of Tamarac's Purchasing Division.
All Proposers will be investigated as to organization, ability to perform, and experience. The
City/Co-Op reserves the right to reject any proposal which does not meet the required
qualifications and/or fails to complete the entire Proposal and/or submit as required under
"Proposal Requirements".
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22. EVALUATION COMMITTEE
An Evaluation Committee will evaluate all Proposals that have been deemed responsive to
determine which proposal best meets the needs of City of Tamarac and the Southeast Florida
Governmental Purchasing Co -Operative based on the criteria stated. Evaluations will be made
by a Committee established for this purpose, composed of volunteer Co -Op members with a
maximum of one voting volunteer per participating Agency. Recommendation of award of the
contract shall be based on all information submitted by the Proposer; a thorough review of all
references provided; interviews with the short-listed firms; and certain objective and subjective
considerations. Committee members are not to be contacted during the Proposal Evaluation
process.
The City/Co-Op reserves the right to award the contract to the Proposer who will best serve the
interests of the City/Co-Op. The City/Co-Op reserves the right to accept or reject any or all
proposals. The City/Co-Op reserves the right to waive minor variations to the specifications and
the proposal process if it is in its best interest. Minor variation(s) will be determined by the
City/Co-Op only.
23. AWARD/EVALUATION CRITERIA
The Evaluation Committee, following the closing date for submission, will evaluate each
Proposal. All responsive Proposers will be investigated as to experience, financial condition,
personnel/organization, and ability to perform utilizing the following criteria:
SERVICE The Proposer's overall qualifications and experience related to their ability
to perform deliveries in a timely manner. The Proposer's ability to promptly correct
price discrepancies, resolve billing problems, handle returns and issue credits. The
Proposer's back order history and order fill/completion ratio. The amount of local
inventory available and the size and location of the warehouse(s) that will be
handling the City/Co-Op's orders. The ability to deliver the orders within the time
stated within the Request for Proposal.
PRICING Lowest and best overall price based on both firm unit pricing and
percentage off entire current Proposer Catalog. SUBSTITUTIONS FOR BIDDING
PURPOSES: No substitutions will be accepted, with exceptions indicated. If the
manufacturer has discontinued model number, Proposer is to bid the same style but
indicate the correct model number. Proposer must then provide detailed
specifications, including a picture of the product and confirmation from the
manufacturer that the product has been discontinued. Proposer must indicate brand
and model number of any recycled products included in pricing summary. Indicate if
additional discounts are available for dockside deliveries.
EXPERIENCE/PAST PERFORMANCE The submitting Proposer will supply a list of
individual clients of similar size and type of contract to serve as references. The
enclosed Offeror's Qualification Statement must be completed and returned with the
Proposal. The Proposer should have demonstrated three (3) years of satisfactory
past performance in the area of service stipulated in the Request for Proposal.
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• INTERNET ORDERING Internet ordering is mandatory. The Proposer will provide
Internet information sufficient for the Evaluation Committee to view and evaluate
Proposer's website. This website must include a complete online catalog; pricing
(including contract and list prices); an order form; transaction history and reports and
capability of participating agencies to view their respective usage.
• PROCUREMENT CARDS The Proposer must accept payments via Procurement
Cards (VISA). Agencies must be capable of utilizing these Procurement Cards for
placing orders via the Internet, fax and telephone.
• BILLING/INVOICES Submit sample invoices and indicate if additional discounts are
available for timely payments. Invoices are to be accurate, clear, and precise and
prices must be shown with a maximum of two decimal places. Minimum invoice
information includes: purchase order number; item description; quantities ordered,
shipped and back -ordered; and credits, if any. Credits must reference the
appropriate purchase order number. Purchase order numbers must be listed on
invoices, shipment packaging, shipping documents, and credit memos. Billing
requirements vary by Agency. All Agency requirements must be met.
• QUARTERLY ANNUAL REPORTING The Proposers should meet the minimum
requirements of providing quarterly annual reports to the City of Tamarac as the
Lead Agency. The submission of reports would be preferred via email and in
Microsoft Excel format.
24. ADDITIONAL REQUIREMENTS
The Proposer should meet the following requirements:
• Have the capacity to perform.
• Have successfully executed a contract similar in nature and/or dollar value within the
past three years.
• Have a satisfactory three (3) year record of past performance.
• Provide details of existing contracts of similar size and nature, including phone
numbers and contact person.
• Provide details regarding any cancelled contracts.
• Provide the address, square footage and estimated monthly dollar inventory of your
local warehouse(s).
• Explain any technological innovations available to participating Agencies addressing
ordering and billing procedures.
25. EVALUATION COMMITTEE RANKING CRITERIA
The Evaluation Committee will rank each Proposal that meets all the criteria listed in the
Award/Evaluation Criteria and the Additional Requirements listed above.
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The criteria are provided to assist the proposers in the allocation of their time and efforts during
the submission process. The criteria also guide the Evaluation Committee during the short -
listing and ranking of proposers.
Short listed Proposals will be selected for a presentation to the Evaluation Committee and will
be notified in writing of the time and location of the presentation prior to a recommendation
being presented to the City Commission. As the best interest of the CITY may require, the right
is reserved to reject any and all Proposals or waive any minor irregularity or technicality in
Proposals received. Proposers are cautioned to make no assumptions unless their Proposal
has b6en evaluated as being responsive.
26. SCHEDULE OF EVENTS
The schedule of events shall be as follows:
Event
1. Issuance of Request for Proposals
2. Opening of RFP 01-15R Proposals
3. Proposal Evaluations
4. Notification of Short Listed Proposers
5. Proposer Presentations
7. Contract Preparations
8. Award of Contract
Date (on or by)
07/20/01
08/15/01
08/15/01 - 08/24/01
week of 08/27/01
week of 09/03/01
week of 09/10/01
09/26/01
CITY reserves the right to delay scheduled dates.
27. RIGHT TO REJECT PROPOSALS
As the best interest of the CITY may require, the right is reserved to reject any and all
proposals or waive any minor irregularity or technicality in proposals received. Proposers are
cautioned to make no assumptions unless their proposal has been evaluated as being
responsive. Additional information may be required of the Proposer during the review and
selection process to clarify the Proposers presented information.
28. QUESTIONS ABOUT THE RFP
Questions regarding the proposal or the process shall be directed in writing to Anne M. Lodato,
CPPB, senior Buyer, City of Tamarac, 7525 NW 88th Avenue, Tamarac, FL 33321 or by fax
(954) 724-2408.
Contact with any City of Tamarac personnel other than the Senior Buyer or designated
representative, including any members of the Evaluation Committee, regarding this Request for
Proposal may be grounds for elimination from the selection process.
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Office Supplies Evaluation Committee Totals
TEMP RESO #9578 EXHIBIT "B"
REP 01-15R
Proposal Totals
Presentation Totals
Proposer's Name:
Apricot Best Boise Corp. Halsey Office
Office Whsle Cascade Express Griffith Depot
Roth
Office
Apricot Boise Corp.
Office Cascade Express
Office
Depot
Req.: Internet &iProcard
YES YES YES YES YES YES
YES
YES YES YES
YES
Adhered to the Instructions
YES YES YES YES NO YES
YES
YES YES YES
YES
SERVICE (MAX 30 POINTS)
SERVICE
Broward Community College
19
24
24
15
24
24
26
2
26
24
Coral Springs
22
27
22
22
21
19
27
24
26
24
Davie
t24
7
18
25
13
26
24
26
17
24
28
Fort Lauderdale
12
28
28
18
29
25
25
27
29
27
Pompano Beach
10
18
19
15
25
12
26
24
23
25
amarac
PRICING
(MAX 20 POINTS.)
Broward Community College
12.12
20
14.78
6.77
14.1
12.08
NOT APPLICABLE
Coral Springs
12.12
20
14.78
6.77
14.1
12.08
Davie
L12�75
12.12
20
14.78
6.77
14.1
12.08
Fort Lauderdale
12.12
20
14.78
6.77
14.1
12.08
Pompano Beach
12.12
20
14.78
6.77
14.1
12.08
amarac
EXPERIENCE/PAST PERFORMANCE/FINANCIALS
(MAX. 25 POINTS)
EXP./PAST PERF./FINANCIALS
Broward Community College
20
10
25
15
15
25
17
21
18
20
25
Coral Springs
18
10
22
18
7
19
13
20
20
22
21
Davie
22
6
10
16
15
22
20
21
20
18
23
Fort Lauderdale
23
12
20
20
15
24
20
23
19
24
22
Pompano Beach
22
10
19
10
10
22
2S-1
17
22
18
---2T-
20
21
L
Tamarac
=1
22_
1 n
20
20 ,
25
BILLING/INVOICES
(MAX 20 POINTS)
BILLING/INVOICES
Broward Community College
16
0
16
16
0
20
16
16
16
16
20
Coral Springs
15
0
18
18
0
15
15
17
16
18
18
Davie
17
5
8
13
4
18
16
17
13
15
18
Fort Lauderdale
18
0
17
18
0
19
17
18
17
18
19
Pompano Beach
18
0
16
12
0
16
16
18
14
16
16
amarac
QUARTERLY ANNUAL
REPORTING (MAX. 5 POINTS)
QUARTERLY ANNUAL REPORTING
Broward Community College
4
0
4
5
0
4
3
4
5
5
4
Coral Springs
4
0
4
5
0
5
0
4
5
5
5
Davie
3
1
4
5
1
5
1
5
4
5
5
Fort Lauderdale
4
0
4
5
0
5
4
4
4
5
5
Pompano Beach
4
0
4
4
0
4
4
4
4
4
4
Tamarac
TOTAL POINTS
TOTAL POINTS
Broward Community College
76.75
41.12
89
74.78
36.77
87.1
72.08
67
59
67
73
Coral Springs
76.75
44.12
91
77.78
35-77
74.1
59.08
68
65
71
68
Davie
80.75
31.12
60
73.78
39.77
85.1
73.08
69
54
62
74
Fort Lauderdale
81.75
36.12
89
85.78
39.77
91.1
78.08
70
67
76
73
Pompano Beach
81.75
32.12
77
59.78
31.77
81.1
61.08
70
60
63
66
amarac
.
Totals
467.5
241.72
499
459.68
228.62
510.6
415.48
409
367
417
429
RANKING
RANKING
Total Rankings 3 6 1 2 4
7 1 5
3
4
1 2
1
Udrive/2001 bids/01-15R/01-15R Evaluation & Presentation Totals
AGREEMENT
BETWEEN THE CITY OF TAMARAC
_►k
OFFICE DEPOT, INC.
THIS AGREEMENT is made and entered into this � day of 1-7�9001 by
and between the City of Tamarac, a municipal corporation with principal offices located at
7525 N.W. 88th Avenue, Tamarac, FL 33321 (the "City") and Office Depot, Inc., a Delaware
corporation with principal offices located at 2200 Old Germantown Road, Delray Beach, FL
33445 (the "Contractor") to provide for Office Supplies.
Now therefore, in consideration of the mutual covenants hereinafter set forth, the City
and Contractor agree as follows:
1) The Contract Documents
The contract documents consist of this Agreement, conditions of the contract (General,
Supplementary and other Conditions), drawings, specifications, all addenda issued prior to,
and all modifications issued after execution of this Agreement. These contract documents
form the Agreement, and all are as fully a part of the Agreement if attached to this Agreement
or repeated therein.
2) The Work
The contractor shall perform all work for the City required by the contract documents as
set forth below:
a) Contractor shall furnish all labor, materials, and equipment necessary to provide and
deliver Office Supplies as per the terms and conditions included within Request for
Proposal (RFP) 01-15R.
b) Contractor shall supervise the work force to ensure that all of Contractor's workers
conduct themselves and perform their work in a safe and professional manner. Contractor
shall comply with all OSHA safety rules and regulations in the operation of equipment and
in the performance of the work.
1
c) Contractor shall comply with any and all Federal, State, and local laws and regulations
now in effect, or hereinafter enacted during the term of this Agreement, which are
applicable to the Contractor, its employees, agents or subcontractors, if any, with respect
to the work and services described herein.
3) Insurance
Contractor shall obtain at Contractor's expense all necessary insurance in such form
and amount as required by the City's Risk Manager before beginning work under this
Agreement including, but not limited to, Workers' Compensation, Commercial General
Liability, and all other insurance as required by the City, including Professional Liability when
appropriate. Contractor shall maintain such insurance in full force and effect during the life of
this Agreement. Contractor shall provide to the City's Risk Manager certificates of all
insurances required under this section prior to beginning any work underthis Agreement. The
Contractor will ensure that all subcontractors comply with the above guidelines and will retain
all necessary insurance in force throughout the term of this agreement. The insurance
required hereunder may be through Contractor's qualified self-insurance program.
Contractor shall indemnify and hold the City harmless for any damages resulting from
failure of the Contractor to take out and maintain such insurance. Contractor's Liability
Insurance policies shall be endorsed to add the City as an additional insured. Contractor shall
be responsible for payment of all deductibles and self-insurance retentions on Contractor's
Liability Insurance policies.
4) Time of Commencement and Substantial Completion
The work to be performed under this Agreement shall be effective beginning December
1, 2001 thru November 30, 2002, with the option to renew for four (4) additional one (1) year
periods, not to exceed a total contract period of five (5) years, based on performance and
mutual agreement.
5) Contract Sum
The pricing for this contract is based upon a fixed price for the proposal contract items
and 53% off list price for the balance of the Business Services Division (BSD) catalog with a
15% Gross Profit (GP) floor. Virtual items in the BSD catalog (marked as a blue S) are 15%
off list; Furniture is 35% off list with a 1 % (GP) floor; Business Machines are at Market price;
and Paper is floating according to market price.
K
6) Payments
Payment shall be made within thirty- (30) days after the City's receipt and approval
of Contractor's invoices, prepared in such form and detail as the City may specify.
Undisputed invoices not paid within thirty- (30) days of notice that invoices are past due,
shall bear interest at the rate of 1.5% per month.
7) Indemnification
The Contractor shall indemnify and hold harmless the City, its elected and appointed
officials, employees, and agents from any and all claims, suits, actions, damages, liability, and
expenses (including attorneys' fees) in connection with loss of life, bodily or personal injury, or
property damage, including loss of use thereof, directly or indirectly caused by, resulting from,
arising out of or occurring in connection with the operations of the Contractor or its officers,
employees, agents, subcontractors, or independent contractors, excepting only such loss of
life, bodily or personal injury, or property damage solely attributable to the gross negligence or
willful misconduct of the City or its elected or appointed officials and employees. The above
provisions shall survive the termination of this Agreement and shall pertain to any occurrence
during the term of this Agreement, even though the claim may be made after the termination
hereof.
Nothing contained herein is intended nor shall be construed to waive City's rights and
immunities under the common law or Florida Statutes 768.28, as amended from time to time.
8) Non -Discrimination
The Contractor agrees that it shall not discriminate against any of its employees or
applicants for employment because of their age, handicap, race, color, religion, sex, or
national origin, and to abide by all federal and State laws regarding non-discrimination. The
Contractor further agrees to insert the foregoing provisions in all subcontracts hereunder
except subcontracts for standard commercial supplies or raw materials. Any violation of such
provisions shall constitute a material breach of this Agreement.
9) Independent Contractor
Contractor is an independent contractor under this Agreement. Personal services
provided by the Contractor shall be by employees of the Contractor and subject to supervision
by the Contractor, and not as officers, employees, or agents of the CITY. Personnel policies,
tax responsibilities, social security and health insurance, employee benefits, purchasing
policies and other similar administrative procedures applicable to services rendered under this
Agreement shall be those of the Contractor.
3
10) Assignment and Subcontracting
Contractor shall not transfer or assign the performance required by this Agreement
without the prior consent of the City. This Agreement, or any portion thereof, shall not be
subcontracted without the prior written consent of the city.
11) Notice
Whenever either party desires or is required under this Agreement to give notice to any
other party, it must be given by written notice, sent by registered United States mail, with
return receipt requested, addressed to the party for whom it is intended at the following
addresses.
CITY
City Manager
City of Tamarac
7525 N.W. 88th Avenue
Tamarac, FL 33321
CONTRACTOR
Linda S. Sykes, DSM
Office Depot, Inc.
13794 NW 41" Street, Suite 200
Sunrise, FL 33325
12) Termination
With a Copy_ To:
City Attorney at the same address.
With a Copy to:
Office of General Counsel
Office Depot, Inc.
2200 Old Germantown Road
Delray Beach, FL 33445
This Agreement may be terminated by City or Contractor for cause or by either party
for convenience, upon thirty (30) days of written notice by the terminating party to the other
party for such termination in which event the Contractor shall be paid its compensation for
services performed to termination date, including services reasonably related to termination.
Default by Contractor: In addition to all other remedies available to the City, this
Agreement shall be subject to cancellation by the City should the Contractor neglect or fail to
perform or observe any of the terms, provisions, conditions, or requirements herein contained,
if such neglect or failure shall continue for a period of thirty (30) days after receipt by
Contractor of written notice of such neglect or failure.
4
13) Agreement Subject to Funding
This agreement shall remain in full force and effect only as long as the expenditures
provided for in the Agreement have been appropriated by the City Commission of the City of
Tamarac in the annual budget for each fiscal year of this Agreement, and is subject to
termination based on lack of funding. Should this Agreement be terminated for lack of
fundinj, all invoices for services and/or commodities supplied under the Agreement shall be
paid in full.
14) Venue
This Agreement shall be governed by the laws of the State of Florida as now and
hereafter in force. The venue for actions arising out of this agreement is fixed in Broward
County, Florida.
15) Signatory Authority
The Contractor shall provide the City with copies of requisite documentation evidencing
that the signatory for Contractor has the authority to enter into this Agreement.
16) Severability; Waiver of Provisions
Any provision in this Agreement that is prohibited or unenforceable in any jurisdiction
shall, as to such jurisdiction, be ineffective to the extent of such prohibition or unenforceability
without invalidating the remaining provisions hereof or affecting the validity or enforceability of
such provisions in any other jurisdiction. The nonenforcement of any provision by either party
shall not constiture a waiver of that provision nor shall it affect the enforceability of that
provision or of the remainder of this Agreement.
17) Merger; Amendment
This Agreement constitutes the entire Agreement between the Contractor and the City,
and negotiations and oral understandings between the parties are merged herein. This
Agreement can be supplemented and/or amended only by a written document executed by
both the Contractor and the City.
5
IN WITNESS WHEREOF, the parties have made and executed this Agreement on the
respective dates under each signature. CITY OF TAMARAC, through its Mayor and Office
Depot, Inc., signing by and through its Senior Vice President East, duly authorized to execute
same.
ATTEST:
Marion Swenson, CMC
City Clerk
Date: !/ / �/o
ATTEST:
(Corporate S cr ary
BR AN D. DAN
Assistant Secretary
Type/Print Name of Corporate Secy
(CORPORATE SEAL)
C.1
CITY OF TAMAJRAC
6 Schreiber, Mayor
Date:
Jeffrey L. it r, City Manager
Date: Ph V/o /
OFFICE DEPOT, INC.
Authoriz d ignature
Cindy Campbell, Senior Vice President East
Type/Print Name of Officer
Date: 1d-csL-6/
CORPORATE ACKNOWLEDGEMENT
STATE OF FLORIDA
:SS
COUNTY OF
HEREBY CERTIFY that on this day, before me, an Officer duly authorized
in the State aforesaid and in the County aforesaid to take acknowledgments, personally
appeared Cindy Campbell, Senior Vice President East, Office Depot, Inc. a Delaware
corporation, to me known to be the person(s) described herein and who executed the
foregoing instrument and acknowledged before me that he executed the same.
WITNESS my hand and official seal this a4�- day of 2001.
Tom-
N rNOT
RY..P__.l1.BLIQ, lon a a0i41Ci/Q' i io I ARY SI-A`LLe JANICE M OBST
ARY PUBLIC SFAT'E OF FLORIDA
COMMISSION Nei. CC751888
4V ('i 1i.:Sf.Y1 ,=iK' .I s'ri. n7i V 7f29M7 .._..
(Name -of Notary Public rinf, Stamp, or
Type as Commissioned)
( t ersonally known to me or
( ) Produced Identification
Type of I.D. Produced
( ) DID take an oath, or ( t�6ID NOT take an oath
7
Ix
Business Services Division
October 31, 2001
Lynda S. Flurry, CPPO
Purchasing and Contracts Manager
City of Tamarac
io' Finance Department, Purchasing Division
7525 N.W. 88"' Ave.
Tamarac, Florida 33321
Re: Office Supplies Proposal RFP 01-15R
Dear Ms. Flurry:
Pursuant to the negotiation phase of the selection process, we offer the following discounts and
pricing stricture for Office Supplies Proposal RFP 01-15R.
The Proposal Contract Items are at a fixed price for one (1) year
The Balance of the Business Services Division (BSD) catalog 53% off list with a 15% Gross
Profit (GP) floor
Virtual items in the BSD catalog (marked as a blue S) 15% off list
Furniture contract 35% off list with a 1% (GP) floor
Business Machines contract at Market price
Paper contract is a floating contract according to market price.
We are able to extend the improved discount on the Business Services Division catalog to 53% off list
with a 15% GP floor by excluding furniture from this contract. Furniture has always been excluded
from the RFP process but was offered by Office Depot as an added benefit. The contracts for the
Virtual Items, Business Machines and Paper will remain the same as your previous contract. The 15%
GP Floor simply guarantee's that Office Depot will make a 15% profit if an item falls below our GP
margin.
We appreciate the tine you have spent with Office Depot negotiating this contract and thank you for
Your business.
Sincerely,
Cindy Campbell
Senior Vice President - East
Office Depot, Business Services Division
Cc: John Russo, Glenda Acevedo, Linda S. Sykes
13794 NW 4th Street • Suite 200 • Sunrise, FL 33325 • (800) 815-7221 • Fax, (954) 846-1233
COMPANY NAME: (Please Print): Office Depot, Inc.
Phone: (800) 821-4624 x7107 Fax: 954-846-1233
---NOTICE---
Before submitting our proposal, make sure ou...
X 1. Carefully read all the Specifications and complete the Proposal Form.
X 2. Complete and sign the Proposal Submission Form.
X 3. Sign the Proposal Certification Form.
X 4. Complete the Proposal Variance Form.
X 5. Complete the Offeror's Certification.
X 6. Complete the Certified Resolution.
X 7. Complete the Offeror's Qualification Statement.
X 8. Complete the Non -Collusive Affidavit.
X 9. Complete the References.
X 10. Complete the Sworn Statement on Public Enti Crimes
X 11. Complete the Vendor Drug -Free Workplace.
X 12. Include Proof of Insurance.
X 13. Submit one (1) Original and six (6) Photocopies of your submission,
including six (6) catalogs, clearly marked "RFP 01-15R Office Supplies".
Make sure your bid is submitted PRIOR to the deadline. Late bids will not be
accepted. Failure to provide the requested attachments may result
in your bid being deemed non -responsive.
THIS SHOULD BE THE FIRST PAGE OF YOUR SUBMISSION.
1
REQUEST FOR PROPOSAL
OFFICE SUPPLIES
RFP NO. 01-15R
ADDENDUM NUMBER 2
DATE OF ADDENDUM: August 15, 2001
Proposers are hereby notified that this Addendum shall be attached to and made
part of the above named Proposal Documents, dated 7-20-01.
The following changes and/or clarifies information included in the original document on the
Contract Items Price Sheets.
1. Contract Items Price Sheet Page 26
Line 11 - Binder, Economy, 3 Round Ring 2" Black the correct Wholesaler Product Code
is: Wilson Jones WLJ-363-4413G.
Line 15 — Binder, Round 3 Ring, Label, 1" Ring Black the correct Wholesaler Product
Code is: Wilson Jones WJ80911 D.
Line 22 — Book, Phone, Message, 400 Set the correct Wholesaler Product Code is Tops
4003.
2. Contract Items Price Sheet Page 30
Line 2 — Pad, Perf, 5X8, OD, Can, Jr Lg the correct Wholesaler Product Code is Tops
74840.
Line 3 — Pad, Perf, 5X8, OD, Wht, Jr Lg the correct Wholesaler Product Code is Tops
74830.
Line 4 — Pad, Perf, Lgl Rid, 8.5X14, the correct Wholesaler Product Code is Tops
74840.
Line 11 — Paper, Adding Machine, 2.25X150, White Single Ply the correct Wholesaler
Product Code is NCR 225150ADEA or SPARCO 00827.
All other terms, conditions, and specifications shall remain the same. If you have any questions
regarding this addendum, please call (954) 724-2450.
Anne M. Lodato, CPPB
Senior Buyer
Please sign and include this page as part of your RFP submittal.
Office De of Inc.
Authorized Signature Company Name
RFP 01-15R OFFICE SUPPLIES CONTRACT ITEMS PRICE SHEETS
Product Description I Wholesaler Product Code UOM
BINDER,3 RING VIEW,1 1/2' ,BLACK
BINDER,3 RING, 11X8.5,1' MAROON
BINDER,3 RING,VIEW,1' ,WHITE
BINDER,3 RING,VINYL,11X8.5,1" BLACK
BINDER,3 ROUND RING,VIEW,1" ,WHITE
BINDER,3 ROUND RING, VIEW, 1/2" ,WHITE
BIN ER,3 ROUND RING,VIEW,1.1/2 ,BLACK
BINDER,3RING,11X8.5,1 1/2" WITH LABEL HOLDER
BINDER,DATA PRESSBOARD,14-7/8X8.5,LIGHT BLUE
BINDER,ECONO,ROUND RING,1 1/2'. WHITE
BINDER,ECONOMY, 3 ROUND RING,2" ,BLACK
BINDER,OVERLAY,CLEAR,1 1/2- RING BLACK
BINDER,PRESSBOARD,1" BLAC RECYCLED
BINDER,RING,ROUND,1- CARWHITE
BINDER,ROUND 3 RING ,LABELX RING BLACK
BINDER,ROUND 3 RING,1 1/2" GRAY
BINDER,VIEW,3RING,11X8.5,1 1/2' WHITE
BINDER,VIEW,ROUND,2- ,DARK BLUE
t5UUK,APPT,DAILY, DESK 4 7/8" X 8" ,BLACK
BOOK,APPT,WEEKLY,DAYMINDER 8"X11" PROF BLACK
BOOK,APPT, WKLY,8.25X 11, BLACK
BOOK,PHONE,MESSAGE,400SET
BOOK,PHONE,MESSAGE,6.25X4
BOOK,STENO,6X9,70CT,GREEN
BOOK,STENO,RECYCLED ,GREGG,80PG WHITE
CALENDAR REFILL, 2 COLOR DESK,3 1/2" X 6"
CALENDAR,DESK SK/WL,9/00-12/0
CALENDAR,DESK,22X17,ROSE
CALENDAR,DESK,MONTHLY 22X17 JAN-DEC 2001
CALENDAR,WALL,ERASE/REV,24" X 36"
C� ARTRIDGE TONER,LJ 2100 SERIES
CART RIDGE,INK,BLACK,51629A
CARTRIDG E,INK,BLACK,51645A
CARTRIDGE,INK,COLOR,C1823D
CARTRIDGE,INK,HI CAPACITY 51626
CARTRIDG E,INKJET,TRICOLOR
Ifl'T�.�(ifl,ND
BIDDER'S SIGNATURE
Price/UOM Ext. Price
AVERY 17021
EA
103
$ 5.64
$ 580.92
WILSON JONES 36814NC
EA
171
$ 0.93
$ 159.03
AVERY 17012
EA
124
$ 4.53
$ 561.72
WILSON JONES 36814NB
EA
126
$ 0.93
$ 117.18
WILSON JONES 36214WG
EA
113
$ 1.54
$ 174.02
WILSON JONES 36213WG
EA
425
$ 1.54
$ 654,5D
WILSON JONES 36234BG
EA
225
$ 1.84
$ .00
414144.04
WILSON JONES 36834NHB
EA
436
$ 1.89
$
ACCO 52042
EA
142
$ 2.98
$ 423.16
WILSON JONES 36334WG
EA
141
$ 2.66
$ 375.06
WILSON JONES W70121 E
EA
703
$ 3.44
$ 2,418.32
WILSON JONES 36234BG
EA
256
$ 1.84
$ 471.04
ACCO 38631
EA
223
$ 1.85
$ 412.55
WILSON JONES 36314WG
EA
200
$ 2.40
$ 480.00
WILSON JONES W80911 D
EA
112
$ 1.83
$ 204.96
WILSON JONES 36334MG
EA
613
$ 2.66
$ 1,630.58
$ 469.58
AVERY VB1115WE
EA
106
$ 4.43
WILSON JONES 36344BLG
EA
104
1 $ 3.20
$ 332.80
ALA GLANCE G10000
AT A GALANCE G52000
AT A GLANCE 7095005
TOPS 1154
TOPS 4010
TOPS 25774GR
TOPS 25774WH
EA
EA
EA
EA
EA
EA
EA
126
169
108
604
200
1671
1365
$ 6.09
$ 6.81
$ 767.34
$ 1,150.89
$ 8.90
$ 961.20
$ 2.26
$ 1,365.04
$ 1.34
$ 0.69
$ 0.74
$ 268.00
$ 1,152.99
$ 1.010.10
AT A GLANCE E71750
EA
2058
$
0.99
$
2,037.42
AT -A -GLANCE 241600
EA
370
$
5.63
$
2,083.10
AT A GLANCE SK25RS
EA
137
$
4.94
$
676.78
AT A GLANCE SK24000
EA
2099
$
1.92
$
4,030.08
AT A GLANCE PM26281
EA
131
$
10.70
$
1.401.70
HEWLETT PACKARD C4096A
HEWLETT PACKARD 51629A
HEWLETT PACKARD 51645A
HEWLETT PACKARD C1823D
HEWLETT PACKARD 51626A I
HEWLETT PACKARD C6578DN I
EA
EA
EA
EA
EA 1
EA 1
137
1852
2621
657
453 1
307
$ 86.02
$ 25.31
$ 25.62
$ 11,784.74
$ 46,874.12
$ 67,150.02
$ 28.47
$ 25.62
$ 28.75 1
$ 18,704,79
5.8 $ 11,606
$ 8.826.25
COMPANY NAME
RFP 01-15R OFFICE SUPPLIES CONTRACT ITEMS PRICE SHEETS
Product Descri tion
Wholesaler Product Code
UOM
a
Ext. Price
PAD,LETTER,LTR SECOND NATURE WHITE
TOPS 20172
EA
153
$ 1.06
$ 162.18
PAD,PERF,5X8,OD,CAN,JR LG
OD99421
EA
2746
$ 0.35
$ 961.10
PAD, PERF,5X8,OD,WHT,JR LG
OD99422
EA
2323
$ 0.35
$ 813.05
PAD,PERF,LGL RLD,8.5X14,0
0099420
EA
1099
$ 0.79
$ 868.21
PAD,PERFORATED WRITING,8.5X11 3/4" WHITE,LEGAL RULED
1 TOPS 63410
DZ
1326
$ 8.09
$ 10.727,34
PADRERFORATED, RECYCLED, LETTER,WHITE
TOPS 74880 EA
EA
1045
$ 0.55
$ 574.75
PAD, PERFORATED, DOCKET GOLD,8.5X11,CANARY
TOPS 63950EA
EA
207
$ 0.89
$ 184.23
PAD, PERFORATED, DOCKET GOLD,8.5X11,WHITE
TOPS 20070
EA
441
$ 0.89
$ 392A9
PAD, PERFORATED, RECYCLED JR,CANARY ,LEGAL
TOPS 20254EA
EA
173
$ 0.33
$ 57.09
PAPER,ADD,ROLL,3X100,W/C CARBONLESS
NCR 845841
RL
200
$ 0.66
$ 132.00
PAPER,ADDING MACHINE ,2.25X150, WHITE SINGLE PLY
225150ADEA
EA
2034
$ 1.53
$ 3,112.02
PAPER,COPY,20 LB,8 1/2" X 11, GREEN
XEROX 3R5857
RM
502
$ 3.83
$ 1,922.66
PAPER,COPY,20 LB,8 1/2" X 11, PINK
XEROX 3R5859
RM
191
$ 3.83
$ 731.53
PAPER,COPY,20 LB,8 1/2" X 11, WHITE 10 REAMS/CASE
CHAMPION DC11
CA
3838
$ 25.31
97,139.78
PAPER,COPY,20 LB,8 1/2" X 11, YELLOW
XEROX 3R5858
RM
728
$ 3.83
_L
$ 2,788.24
PAPER,COPY,20 LB,8 1/2" X 11,13LUE
XEROX 3R5856
RM
904
$ 3.83
$ 3.462.32
PAPER,LETTER 20N,RECYCLED,MULTIUSE WHITE 10 REAMS/C
GREAT WHITE 86700
CA
108
$ 26.21 1
$ 2,830.613
PEN,BALL POINT,MEDIUM POINT,STICK PEN BLUE INK
PAPERMATE 33111
DZ
1477
$ 0.85
$ 1,255.45
PEN,BALL POINT,MEDIUM POINT,STICK PEN RED INK
PAPERMATE 33211
DZ
3789
$ 0.85
$ 3,220.65
PEN,BALLPOINT,CHAIN & BASE STAY -PUT BLACK INK
MMF INDUSTRIES 258025504
EA
200
$ 1.26
$ 252.00
REFILL,PEN, CHAIN STAY-PUT,BLACK INK
MMF INDUSTRIES 258025604
EA 1
347
$ 0.78 1
$ 270.66
PEN, BALLPOINT,CLIC-STICK,MED,BLUE
BIC CSMIIBE
EA
760
$ 0.28
$ 212.80
PEN,BALLPOINT,COMFORT MATE, RETRACTABLE, IVIED BLACK
PAPERMATE 63301
DZ
139
$ 4.53
$ 629.67
PEN, BALLPOI NT,COMFORTMATE, A ETRACTABLE ,MED BLUE
PAPERMATE 63101 EA
EA
2192
$ 0.38
$ 832.96
PEN, BALLPOINT, RETRACTABLE,MED POINT BLACK
ZEBRA 22010EA
EA
636
$ 0.58
$ 368.88
PEN, BALLPOINT, RETRACTABLE,MED,BLACK
BIC CSM11 BK
EA
518
$ 0.28 1
$ 145.04
PEN, BALLPOINT,RUBBER,ST,FINE, BLACK
PAPERMATE 61801
EA
400
$ 0.27
$ 108.00
PEN, BALLPOINT, RUBBER,STICK,MED BLACK
PAPERMATE 61301
EA
658
$ 0.26
$ 171.08
PEN,FIBER TIP,SUPERRITER
EBERHARD FARBER 61011
EA
707
$ 0.14
$ 98.98
PEN,FIBER TIP,SUPERRITER
EBERHARD FARBER 61012
EA
439
$ 0.14
$ 61.46
PEN,FLEX-GRIP,RET,MEDIUM
PAP95301EA
EA
887
$ 0.74
$ 656,38
PEN,MARKING,PLASTIC POINT,X-FINE
PAPERMATE 82311
EA
209
$ 0.68
$ 142.12
PEN,MARKING,PRPT,MED BLK
PAPERMATE 86311
EA
391
$ 0.08
$ 31.28
PEN,RETRACTABLE,DYNAGRIP, RT10 IVIED PT BLACK
PAPERMATE 87301 EA
EA
354
$ 0.70
$ 247.80
PEN,ROBBERBALL, UNI-BALL GEL,RTR,MEDIUM, BLACK
SANFORD 65420EA
EA
159
$ 0.90
$ 143.10
PEN,ROLLERBALL,GEL JIMNIE,BLACK
ZEBRA 44110EA
EA
487
$ 0.68
$ 331.16
PEN,ROLLERBALL,METAL POINT,BLACK FINE
BIC REI IBLKEA
EA
950
$ 0.35
$ 332.50
PEN, ROUNDSTIC,BIC,MED,BLACK BOX/12
BIC GSMIIBK
DZ
1561
$ 0.85
$ 1,326.85
BIDDER'S SIGNATURE COMPANY NAME
RFP 01-15R OFFICE SUPPLIES CONTRACT ITEMS PRICE SHEETS
Product Description
Wholesaler Product Code
u0ml
oty
I
Ext. Price
PAD,LETTER,LTR SECOND NATURE WHITE
TOPS 20172
EA
153
$ 1.06
$ 162.18
PAD, PER F,5X8,OD,CAN,JR LG
OD99421
EA
2746
$ 0.35
$ 961.10
PAD, PERF,5X8,OD,WHT,JR LG
OD99422
EA
2323
$ 0.35
1 $ 813.05
PAD,PERF,LGL RLD,8.5X14,0
OD99420
EA
1099
$ 0.79
$ 868.21
PAD,PERFORATED WRITING,8.5X11 3/4" WHITE,LEGAL RULED 1
TOPS 63410
DZ
1326
$ 8.09
$ 10,727.34
PAD,PERFORATED, RECYCLED, LETTER,WHITE
TOPS 74880 EA
EA
1045
$ 0.55
$ 574.75
PAD,P�RFORATED,DOCKET GOLD,8.5X11,CANARY
TOPS 63950EA
EA
207
$ 0.89
$ 184.23
PAD, PER FORAT ED, DOCKET GOLD,8.5X11,WHITE
TOPS 20070
EA
441
$ 0.89
$ 392.49
PAD,PERFORATED,RECYCLED JR,CANARY ,LEGAL
TOPS 20254EA
EA
173
$ 0.33
$ 57,09
PAPER,ADD,ROLL,3X100,W/C CARBONLESS
NCR 845841
RL
200
$ 0.66
$ 132.00
PAPER,ADDING MACHINE ,2.25X150, WHITE SINGLE PLY
225150ADEA
EA
2034
$ 1.53 1
$ 3,112.02
PAPER,COPY,20 LB,8 1/2" X 11, GREEN
XEROX 3R5857
RM
502
$ 3.83
$ 1,922.66
PAPER,COPY,20 LB,8 1/2" X 11, PINK
XEROX 3R5859
RM
191
$ 3.83
$ 731.53
PAPER,COPY,20 LB,8 1/2" X 11, WHITE 10 REAMS/CASE
CHAMPION DC11
CA
3838
$ 25.31
$ 97,139,78
PAPER,COPY,20 LB,8 1/2" X 11, YELLOW
XEROX 3145858
RM
728
$ 3.83
$ 2,788.24
PAPER,COPY,20 LB,8 1/2" X 11,BLUE
XEROX 3R5856
RM
904
$ 3.83
$ 3,462.32
PAPER,LETTER 20#t,RECYCLED,MULTIUSE WHITE 10 REAMS/C
GREAT WHITE 86700
CA
108
$ 26.21 1
$ 2.830.68
PEN,BALL POINT,MEDIUM POINT,STICK PEN BLUE INK
PAPERMATE 33111
DZ
1477
$ 0.85
$ 1,255.45
PERBALL POINT,MEDIUM POINT,STICK PEN RED INK
PAPERMATE 33211
DZ
3789
$ 0.85
$ 3,220.65
PEN,BALLPOINT,CHAIN & BASE STAY -PUT BLACK INK
MMF INDUSTRIES 258025504
EA
200
$ 1.26
$ 252.00
REFILL,PEN, CHAIN STAY-PUT,BLACK INK
MMF INDUSTRIES 258025604
EA
1 347
$ 0.78
$ 270,66
PEN,BALLPOINT,CLIC-STICK,MED,BLUE
BIC CSM11 BE
EA
760
$ 0.28 1
$ 212,80
PEN,BALLPOINT,COMFORT MATE, RETRACTABLE, IVIED BLACK
PAPERMATE 63301
DZ
139
$ 4.53
$ 629.67
PEN,BALLPOINT,COMFORTMATE,RETRACTABLE ,MED BLUE
PAPERMATE 63101 EA
EA
2192
$ 0.38
$ 832.96
PEN, 6ALLPOINT,RETRACTABLE, IVIED POINT BLACK
ZEBRA 22010EA
EA
636
$ 0.58
$ 368.88
PEN, BALLPOINT, RETRACTABLE, MED,BLACK
BIC CSMIIBK
EA
518
$ 0.28
$ 145.04
PEN, BALLPOINT, RUBBER,ST,FINE,BLACK
PAPERMATE 61801
EA
400
$ 0.27
$ 108.00
PEN,BALLPOINT,RUBBER,STICK,MED BLACK
PAPERMATE 61301
EA
658
$ 0.26 1
$ 171.08
PEN,FIBER TIP,SUPERRITER
EBERHARD FARBER 61011
EA
707
$ 0.14
$ 98.98
PEN,FIBER TIP,SUPERRITER
EBERHARD FARBER 61012
EA
439
$ 0.14
$ 61.46
PEN,FLEX-GRIP,RET,MEDIUM
PAP95301EA
EA
887
$ 0.74
$ 656.38
PEN,MARKING,PLASTIC POINT,X-FINE
PAPERMATE 82311
EA
209
$ 0.68
$ 142.12
PEN,MARKING,PRPT,MED BLK
PAPERMATE 86311
EA
391
$ 0.08
$ 31.28
PEN,RETRACTABLE,DYNAGRIP, RT10 IVIED PT SLACK
PAPERMATE 87301 EA
EA
354
$ 0.70
$ 247.80
PEN,ROBBERBALL, UNI-BALL GEL, RTR,MEDILIM,BLACK
SANFORD 65420EA
EA
159
$ 0.90
$ 143.10
PEN,ROLLERBALL,GEL JIMNIE,BLACK
ZEBRA 44110EA
EA
487
$ 0.68
$ 331.16
PEN, ROLLERBALL,METAL POINT,BLACK FINE
BIC REI IBLKEA
EA
950
$ 0.35
$ 332.50
PEN, ROUNDSTIC,BIC,MED,BLACK BOX/12
BIC GSMI I SKI
DZ
1561
$ 0.85
$ 1,326.85
. -
`R0j" 6.
BIDDER'S SIGNATURE COMPANY NAME
RFP 01-15R OFFICE SUPPLIES CONTRACT ITEMS PRICE SHEETS
Product Description
Wholesaler Product Code
UOM
aty
Ext. Price
PAD,LETTER,LTR SECOND NATURE WHITE
TOPS 20172
EA
153
$ 1.06
$ 162.18
PAD, PERF,5X8,OD,CAN,JR LG
OD99421
EA
2746
$ 0.35
$ 961.10
PAD, PER F,5X8,OD,WHT,JR LG
OD99422
EA
2323
$ 0.35
$ 813.05
PAD,PERF,LGL RLD,8.5X14,0
OD99420
EA
1099
$ 868.21
PAD,PERFORATED WRITING,8.5X11 3/4" WHITE,LEGAL RULED 1
TOPS 63410
DZ
1326
$ 10,727.34
PAD,PERFORATED, RECYCLED, LETTER,WHITE
TOPS 74880 EA
EA
1045
E$8.09
$ $74.75
PAD,PE�iFORATED,DOCKET GOLD,8.5X11,CANARY
TOPS 63950EA
EA
207
$ 184,23
PAD, PERFORATED, DOCKET GOLD,8,5X11,WHITE
TOPS 20070
EA
441
$ 0.89
$ 392.49
PAD, PERFORATED, RECYCLED JR,CANARY ,LEGAL
TOPS 20254EA
EA
173
$ 0.33
$ 57,09
PAPER,ADD,ROLL,3X100,W/C CARBONLESS
NCR 845841
RL
200
$ 0.66
$ 132.00
PAPER,ADDING MACHINE ,2.25Xl50, WHITE SINGLE PLY
225150ADEA
EA
2034
$ 1.53
$ 3,112.02
PAPER,COPY,20 LB,8 1/2" X 11, GREEN
XEROX 3R5857
RM
502
.83
$ 1,922.66
PAPER,COPY,20 L8,8 1/2' X 11, PINK
XEROX 3R5859
RM
191
.83
$ 731.53
PAPER,COPY,20 LB,8 1/2" X 11, WHITE 10 REAMSICASE
CHAMPION DC11
CA
3838
F$25.31
$97,139.78
PAPER,COPY,20 LB,8 1/2' X 11, YELLOW
XEROX 3R5858
RM
728
.83
$ 2,788.24
PAPER,COPY,20 LB,8 1/2' X 11,BLUE
XEROX 3R5856
RM
904
$ 3.83
$ 3,462.32
PAPER,LETTER 20#,RECYCLED,MULTIUSE WHITE 10 REAMS/C
GREAT WHITE 86700
CA
108
$ 26.21
$ 2,830.68
PEN,BALL POINT,MEDIUM POINT,STICK PEN BLUE INK
PAPERMATE 33111
DZ
1477
$ 0.85
$ 1,255.45
PEN,BALL POINT,MEDIUM POINT,STICK PEN RED INK
PAPERMATE 33211
DZ
3789
$ 0.85
$ 3,220.65
PEN,BALLPOINT,CHAIN 8 BASE STAY -PUT BLACK INK
MMF INDUSTRIES 258025504
EA
200
$ 1.26
$ 252.00
REFILL,PEN, CHAIN STAY-PUT,BLACK INK
MMF INDUSTRIES 258025604
EA
347
$ 0.78
$ 270.66
PEN, BALLPOINT,CLIC-STICK,MED,BLUE
SIC CSM11BE
EA
760
$ 0.28
$ 212,80
PEN,BALLPOINT,COMFORT MATE, RETRACTABLE, IVIED BLACK
PAPERMATE 63301
DZ
139
$ 4.53
$ 629.67
PEN,BALLPOINT,COMFORTMATE,RETRACTABLE ,MED BLUE
PAPERMATE 63101 EA
EA
2192
$ 0.38
$ 832.96
PEN,BALLPOINT,RETRACTABLE,MED POINT BLACK
ZEBRA 22010EA
EA
636
$ 0.58
$ 368.88
PEN,BALLPOINT,RETRACTABLE,MED,BLACK
BIC CSMIIBK
EA
518
$ 0.28
$ 145.04
PEN,BALLPOINT,RUBBER,ST,FINE, BLACK
PAPERMATE 61801
EA
400
$ 0.27
$ 108.00
PEN,BALLPOINT,RUBBER,STICK,MED BLACK
PAPERMATE 61301
EA
658
$ 0.26
$ 171.08
PEN,FIBER TIP,SUPERRITER
EBERHARD FARBER 61011
EA
707
$ 0.14
$ 98.98
PEN,FIBER TIP,SUPERRITER
EBERHARD FARBER 61012
EA
439
$ 0.14
$ 61.46
PEN,FLEX-GRIP,RET,MEDIUM
PAP95301 EA
EA
887
$ 0.74
$ 656.38
PEN, MARKING, PLASTIC POINT,X-FINE
PAPERMATE 82311
EA
209
$ 0.68
$ 142.12
PEN, MARKING, PRPT,IVIED BLK
PAPERMATE 86311
EA
391
$ 0.08
$ 31.28
PEN,RETRACTABLE,DYNAGRIP, RT10 IVIED PT BLACK
PAPERMATE 87301 EA
EA
354
$ 0.70
$ 247.80
PEN,ROBSERBALL, UNI-BALL GEL, RTR,MEDIUM,BLACK
SANFORD 65420EA
EA
159
$ 0.90
$ 143.10
PEN,ROLLERBALL,GEL JIMNIE,BLACK
ZEBRA 44110EA
EA
487
$ 0.68
$ 331.16
PEN,ROLLERBALL,METAL POINT,BLACK FINE
BIC REI IBLKEA
EA
950
$ 0.35
$ 332.50
PEN, ROUNDSTIC,BIC,MED,BLACK BOX/12
BIC GStv1I1BK
DZ
1561
$ 0.85
$ 1,326.85
`GM -
BIDDER'S SIGNATURE v U COMPANY NAME
RFP 01-15R OFFICE SUPPLIES CONTRACT ITEMS PRICE SHEETS
Product Descri tion
Wholesaler Product Code
UOM
a
Ext. Price
PAD,LETTER,LTR SECOND NATURE WHITE
TOPS 20172
EA
153
$ 1.06
$ 162.18
PAD, PERF,5X8,OD,CAN,JR LG
OD99421
EA
2746t$-
0.35
$ 661.10
PAD, PERF,5X8,OD,WHT,JR LG
OD99422
EA
2323
0.35
$ 813.05
PAD,PERF,LGL RLD,8.5X14,0
OD99420
EA
1099
0.79$
868.21
PAD,PERFORATED WRITING,8.5X11 3/4' WHITE,LEGAL RULED 1
TOPS 63410
DZ
1326
8.09
$ 10,727.34
PAD,PERFORATED, RECYCLED, LETTER,WHITE
TOPS 74880 EA
EA
1045
0.55
$ 574.75
PAD, Ft RFORATED,DOCKET GOLD,8.5X11,CANARY
TOPS 63950EA
EA
207
$ 0.89
$ 184,23
PAD,PERFORATED, DOCKET GOLD,8.5X11,WHITE
TOPS 20070
EA
441
$ 0.89
$ 392,49
PAD, PERFORATED, RECYCLED JR,CANARY ,LEGAL
TOPS 20254EA
EA
173
$ 0.33
$ 57.09
PAPE R,ADD, ROLL,3X 1 00,W/C CARBONLESS
NCR 845841
RL
200
$ 0.66
$ 132.00
PAPER,ADDING MACHINE ,2.25X150, WHITE SINGLE PLY
225150ADEA
EA
1 2034
$ 1.53
$ 3,112.02
PAPER,COPY,20 LB,8 1/2' X 11, GREEN
XEROX 3R5857
RM
502
$ 3.83
$ 1,922.66
PAPER,COPY,20 LB,8 1/2' X 11, PINK
XEROX 3R5859
RM
191
$ 3.83
$ 731.53
PAPER,COPY,20 LB,B 1/2" X 11, WHITE 10 REAMSICASE
CHAMPION DC11
CA
3838
$ 25.31
$ 97,139.78
PAPER,COPY,20 LB,8 1/2" X 11, YELLOW
XEROX 3R5858
RM
728
$ 3.83
$ 2,788.24
PAPER,COPY,20 LB,8 1/2' X 11,BLUE
XEROX 3R5856
RM
904
$ 3.83
$ 3.462.32
PAPER,LETTER 20#,RECYCLED,MULTIUSE WHITE 10 REAMS/C
GREAT WHITE 86700
CA
108
$ 26.21
IS 2,830.68
PEN,BALL POINT,MEDIUM POINT,STICK PEN BLUE INK
PAPERMATE 33111
DZ
1477
$ 0.85
$ 1,255,45
PEN,BALL POINT,MEDIUM POINT,STICK PEN RED INK
PAPERMATE 33211
DZ
3789
$ 0.85
$ 3,220.65
PEN,BALLPOINT,CHAIN 8 BASE STAY -PUT BLACK INK
MMF INDUSTRIES 258025504
EA
200
$ 1.26
$ 252.00
REFILL,PEN, CHAIN STAY-PUT,BLACK INK
MMF INDUSTRIES 258025604
EA
347
$ 0.78
$ 270,66
PEN, SALLPOINT,CLIC-STICK,MED,BLUE
BICCSMIIBE
EA
760
$ 0.28
$ 212.80
PEN,BALLPOINT,COMFORT MATE, RETRACTABLE, IVIED BLACK
PAPERMATE 63301
DZ
139
$ 4.53
$ 629.67
PEN, BALLPOINT,COMFORTMATE,RETRACTABLE, MED BLUE
PAPERMATE 63101 EA
EA 1
2192
$ 0.38
$ 832.96
PEN,BALLPOINT,RETRACTABLE,MED POINT BLACK
ZEBRA 22010EA
EA
636
$ 0.58
$ 368.88
PEN, BALLPOINT, RETRACTABLE,MED,BLACK
BICCSMIIBK
EA
518
$ 0.28
$ 145.04
PEN, BALLPOINT, RUBBER,ST,FINE, BLACK
PAPERMATE 61801
EA
400
$ 0.27
$ 108.00
PEN,BALLPOINT,RUBBER,STICK,MED BLACK
PAPERMATE 61301
EA
658
$ 0.26
$ 171.08
PEN,FIBER TIP,SUPERRITER
EBERHARD FARBER 61011
EA
707
$ 0.14
$ 98.98
PEN,FIBER TIP,SUPERRITER
EBERHARD FARBER 61012
EA
439
$ 0.14
$ 61.46
PEN,FLEX-GRIP,RET,MEDIUM
PAP95301 EA
EA
887
$ 0.74
$ 656.38
PEN,MARKING,PLASTIC POINT,X-FINE
PAPERMATE 62311
EA
209
$ 0,68
$ 142.12
PEN,MARKING,PRPT,MED BILK
PAPERMATE 86311
EA
391
$ 0.08
$ 31.28
PEN, RETRACTABLE,DYNAGRIP, RT10 IVIED PT BLACK
PAPERMATE 87301EA
EA
354
$ 0.70
$ 247.80
PEN,ROBBERBALL, UNI-BALL GEL,RTR,MEDIUM,BLACK
SANFORD 65420EA
EA
159
$ 0.90
$ 143.10
PEN,ROLLERBALL,GEL JIMNIE,BLACK
ZEBRA 4411 DEA
EA
487
$ 0.68
$ 331.16
PEN, ROLLERBALL,METAL POINT,BLACK FINE
BIC REI IBLKEA
EA 1
950
$ 0.35
$ 332.50
PEN, ROUNDSTIC,BIC,MED,BLACK BOX/12
BIC GSMI IBK
DZ 1
1561
$ 0.85
It 1,326.85
BIDDER'S SIGNATURE V U COMPANY NAME
RFP 01-15R OFFICE SUPPLIES CONTRACT ITEMS PRICE SHEETS
Product Description
Wholesaler Product Code
UOM
Q
Ext. Price
PAD,LETTER,LTR SECOND NATURE WHITE
TOPS 20172
EA
153
$ 1.06
$ 162.18
PAD, PERF,5X8,OD,CAN,JR LG
0099421
EA
2746
$ 0.35
$ 961.10
PAD, PERF,5X8,OD,WHT,JR LG
OD99422
EA
2323
$ 0.35
$ 813.05
PAD,PERF,LGL RLD,8.5X14,0
OD99420
EA
1099
$ 0.79
$ 868.21
PAD,PERFORATED WRITING,8.5X11 3/4' WHITE,LEGAL RULED 1
TOPS 63410
DZ
1326
$ 8.09
$ 10,727.34
PAD,PERFORATED, RECYCLED, LETTER,WHITE
TOPS 74880 EA
EA
1045
$ 0.55
$ 574.75
PAD, PERFORATED, DOCKET GOLD,8.5X11,CANARY
TOPS 63950EA
EA
207
$ 0.89
$ 184.23
PAD, PER FORATED, DOCKET GOLD,8.5X11,WHITE
TOPS 20070
EA
441
$ 0.89
$ 392.49
PADRERFORATED, RECYCLED JR,CANARY ,LEGAL
TOPS 20254EA
EA
173
$ 0.33 IS
57.09
PAPER,ADD,ROLL,3X100,W/C CARBONLESS
NCR 845841
RL
200
$ 0.66
$ 132.00
PAPER,ADDING MACHINE ,2.25X150, WHITE SINGLE PLY
225150ADEA
EA
2034
$ 1.53
$ 3,112,02
PAPER,COPY,20 LB,8 1/2' X 11, GREEN
XEROX 3R5857
RM
502 1
$ 3.83
$ 1,922.66
PAPER,COPY,20 LB,8 1/2" X 11, PINK
XEROX 3R5859
RM
191
$ 3.83
$ 731.53
PAPER,COPY,20 L8,8 1/2" X 11, WHITE 10 REAMS/CASE
CHAMPION DC11
CA
3838
$ 25.31
$ 97,139,78
PAPER,COPY,20 LB,8 1/2" X 11, YELLOW
XEROX 3R5858
RM
728
$ 3.83
$ 2,788.24
PAPER,COPY,20 LB,8 1/2" X 11,BLUE
XEROX 3R5856
RM
904
$ 3.83 1
$ 3,462.32
PAPER,LETTER 20#,RECYCLED,MULTIUSE WHITE 10 REAMS/C
GREAT WHITE 86700
CA
108
$ 26.21
$ 2,830.68
PEN,BALL POINT,MEDIUM POINT,STICK PEN BLUE INK
PAPERMATE 33111
DZ
1477
$ 0.85
$ 1,255.45
PEN,BALL POINT,MEDIUM POINT,STICK PEN RED INK
PAPERMATE 33211
DZ
3769
$ 0.85
$ 3,220.65
PEN,BALLPOINT,CHAIN & BASE STAY -PUT BLACK INK
MMF INDUSTRIES 258025504
EA
200
$ 1.26
$ 252,00
REFILL,PEN, CHAIN STAY-PUT,BLACK INK
MMF INDUSTRIES 258025604
EA
347
$ 0.78
$ 270.66
PEN, BALLPOINT,CLIC-STICK,MED,BLUE
BIG CSMI IBE
EA
760
$ 0.28
$ 212.80
PEN, BALLPOINT,COMFORT MATE,RETRACTABLE, IVIED BLACK
PAPERMATE 63301
DZ
139
$ 4.53
$ 629.67
PEN, BALLPOINT,COMFORTMATE,RETRACTABLE ,IVIED BLUE
PAPERMATE 63101 EA
EA
2192
$ 0.38
$ 832.96
PEN, BALLPOINT,RETRACTABLE,MED POINT BLACK
ZEBRA 22010EA
EA
636
$ 0.58
$ 368.88
PEN, BALLPOINT, RETRACTABLE,MED,BLACK
BIC CSM11 BK
EA
518
$ 0.28
$ 145.04
PEN, BALLPOINT, RUBBER,ST,FINE,BL-ACK
PAPERMATE 61801
EA
400
$ 0.27
$ 108.00
PEN,BALLPOINT,RUBBER,STICK,MED BLACK
PAPERMATE 61301
EA
658
$ 0.26
$ 171,08
PEN,FIBER TIP,SUPERRITER
EBERHARD FARBER 61011
EA
707
$ 0.14
1 $ 98.98
PEN,FIBER TIP,SUPERRITER
EBERHARD FARBER 61012
EA
439
$ 0.14
$ 61.46
PEN,FLEX-GRIP,RET,MEDIUM
PAP95301 EA
EA
887
$ 0.74
$ 656.38
PEN, MARKI(VG,PLASTIC POINT,X-FINE
PAPERMATE 82311
EA
209
$ 0.68
$ 142.12
PEN,MARKING,PRPT,MED BLK
PAPERMATE 86311
EA
391
$ 0.08
$ 31.28
PEN,RETRACTABLE,DYNAGRIP, RT10 IVIED PT BLACK
PAPERMATE 87301 EA
EA
354
$ 0.70
$ 247.80
PEN,ROBBERBALL, UNI-BALL GEL,RTR,MEDIUM,BLACK
SANFORD 65420EA
EA
159
$ 0.90
$ 143.10
PEN, ROLLE RBALL,G EL JIMNIE,BLACK
ZEBRA 44110EA
EA
487
$ 0.68
$ 331.16
PEN,ROLLERBALL,METAL POINT,BLACK FINE
BIC REI IBLKEA
EA
950
$ 0.35
$ 332.50
PEN,ROUNDSTIC,BIC,MED,BLACK BOX/12
BIC GSM11 BK
DZ
1561
$ 0.85
$ 1,326.85
BIDDER'S SIGNATURE V1, COMPANY NAME
RFP 01-15R OFFICE SUPPLIES CONTRACT ITEMS PRICE SHEETS
Product Description
Wholesaler Product Code
1.10ml
aty
IExt.
Price
PAD,LETTER,LTR SECOND NATURE WHITE
TOPS 20172
EA
153"_$I
162,18
PAD, PER F,5X8,OD,CAN,JR LG
OD99421
EA
2746$
961.10
PAD,PERF,5X8,OD,WHT,JR LG
OD99422
EA
2323$
813.05
PAD,PERF,LGL RLD,8.5X14,0
OD99420
EA
1099$
868.P1
PAD,PERFORATED WRITING,8.5X11 3/4- WHITE,LEGAL RULED 1
TOPS 63410
DZ
1326
$ 8.09
$ 10,727.34
PAD,PERFORATED, RECYCLED, LETTER,WHITE
TOPS 74880 EA
EA
1045
$ 0.55
$ 574.75
PAD,PERFORATED,DOCKET GOLD,8.5X11,CANARY
TOPS 63950EA
EA
207
$ 0.89
$ 184,23
PAD, PE RFORAT ED,DOCKET GOLD,8.5X11,WHITE
TOPS 20070
EA
441
$ 0.89
$ 392.49
PAD, PER FORATED,RECYCLED JR,CANARY ,LEGAL
TOPS 20254EA
EA
173
$ 0.33
$ 57.09
PAPER,ADD,ROLL,3X100,W/C CARBONLESS
NCR 845841
RL
200
$ 0.66
$ 132.00
PAPER,ADDING MACHINE ,2.25X150, WHITE SINGLE PLY
225150ADEA
EA
2034
$ 1.53
$ 3,112.02
PAPER,COPY,20 LB,8 1/2" X 11, GREEN
XEROX 3R5857
RM
502
$ 3.83
$ 1,922.66
PAPER,COPY,20 LB,8 1/2' X 11, PINK
XEROX 3R5859
RM
1 191
$ 3.83
$ 731.53
PAPER,COPY,20 LB,8 1/2' X 11, WHITE 10 REAMS/CASE
CHAMPION DC11
CA
3838
$ 25.31
$ 97,139.78
PAPER,COPY,20 LB,8 1/2" X 11, YELLOW
XEROX 3R5858
RM
728
$ 3.83
$ 2,788.24
PAPER,COPY,20 LB,8 1/2' X 11,BLUE
XEROX 3R5856
RM
904
$ 3.83
$ 3,462.32
PAPER,LETTER 20#,RECYCLED,MULTIUSE WHITE 10 REAMS/C
GREAT WHITE 86700
CA
108
$ 26.21
$ 2,830.68
PEN,BALL POINT,MEDIUM POINT,STICK PEN BLUE INK
PAPERMATE 33111
DZ
1477
$ 0.85
$ 1,255.45
PEN,BALL POINT,MEDIUM POINT,STICK PEN RED INK
PAPERMATE 33211
DZ
3789
$ 0.85
$ 3.220.65
PEN,BALLPOINT,CHAIN 8 BASE STAY -PUT BLACK INK
MMF INDUSTRIES 258025504
EA
200
$ 1.26
$ 252.00
REFILL,PEN, CHAIN STAY-PUT,BLACK INK
MMF INDUSTRIES 258025604
EA
347
$ 0.78
$ 270.66
PEN, SALLPOINT,CLIC-STICK,MED,BLUE
BIC CSMI IBE
EA
760
$ 0.28
$ 212.80
PEN,BALLPOINT,COMFORT MATE, RETRACTABLE, MED BLACK
PAPERMATE 63301
DZ
139
$ 4.53
$ 629.67
PEN,BALLPOINT,COMFORTMATE,RETRACTABLE ,MED BLUE
PAPERMATE 63101 EA
EA
2192
$ 0.38
$ 832.96
PEN,BALLPOINT,RETRACTABLE,MED POINT BLACK
ZEBRA 22010EA
EA
636
$ 0.58
$ 368.88
PEN, BALLPOI NT, RETRACTABLE, M ED,BLACK
BIC CSMI IBK
EA
518
$ 0.28
$ 145.04
PEN, BALLPOINT,RUBBER,ST,FINE,BLACK
PAPERMATE 61801
EA 1
400
$ 0.27
$ 108,00
PEN, BALLPOINT, RUBSER,STICK,MED BLACK
PAPERMATE 61301
EA
658
$ 0.26
$ 171,08
PEN,FIBER TIP,SUPERRITER
EBERHARD FARBER 61011
EA
707
$ 0.14
$ 98,98
PEN,FIBER TIP,SUPERRITER
EBERHARD FARBER 61012
EA
439
$ 0.14
$ 61.46
PEN,FLEX-GRIP,RET,MEDIUM
PAP95301 EA
EA
887
$ 0.74
$ 656,38
PEN,MARKING,PLASTIC POINT,X-FINE
PAPERMATE 82311
EA
209
$ 0.68
$ 142.12
PEN, MARKING, PRPT,MED BLK
PAPERMATE 86311
EA
391
$ 0.08
$ 31.28
PEN,RETRACTABLE,DYNAGRIP, RT10 IVIED PT BLACK
PAPERMATE 87301EA
EA
354
$ 0.70
$ 247.80
PEN,ROBBERBALL, UNI-BALL GEL, RTR,MEDILIM,BLACK
SANFORD 65420EA
EA
159
$ 0.90
$ 143.10
PEN,ROLLERBALL,GEL JIMNIE,BLACK
ZEBRA 44110EA
EA
487
$ 0.68
$ 331.16
PEN,ROLLERBALL,METAL POINT,BLACK FINE
BIC REIIBLKEA
EA
950
$ 0.35
$ 332.50
PEN, ROUNDSTIC,BIC,MED,BLACK BOX/12
BIC GSMI IRK
DZ
1561
$ 0.85
$ 1,326.85
BIDDER'S SIGNATURE COMPANY NAME
RFP 01-15R OFFICE SUPPLIES CONTRACT ITEMS PRICE SHEETS
Product Descri tion
Wholesaler Product Code
UOM
QtYExt.
Price
PAD,LETTER,LTR SECOND NATURE WHITE
TOPS 20172
EA
153
$ 1.06
$ 162.18
PAD, PERF,5X8,OD,CAN,JR LG
OD99421
EA
2746
$ 0.35
$ 961.10
PAD, PERF,5X8,OD,WHT,JR LG
OD99422
EA
2323
$ 0.35
$ 813.05
PAD,PERF,LGL RLD,8.5X14,0
OD99420
EA
1099
$ 0.79
$ 868.21
PAD,PERFORATED WRITING,8.5X11 3/4" WHITE,LEGAL RULED 1
TOPS 63410
DZ
1326
$ 8.09
$ 10,727.34
PAD,PERFORATED, RECYCLED, LETTER,WHITE
TOPS 74880 EA
EA
1045
$ 0.55
$ 574.75
PAD, PERFORATED, DOCKET GOLD,8.5X11,CANARY
TOPS 63950EA
EA
1 207
$ 0.89
$ 184.23
PAD, PERFORATED, DOCKET GOLD,8.5X11,WHITE
TOPS 20070
EA
441
$ 0.89
$ 392.49
PAD, PERFORATED, RECYCLED JR,CANARY ,LEGAL
TOPS 20254EA
EA
173
$ 0.33
$ 57.09
PAPER,ADD,ROLL,3X100,W/C CARBONLESS
NCR 845841
RL
200
$ 0.66
$ 132.00
PAPER,ADDING MACHINE ,2.25XI50, WHITE SINGLE PLY
225150ADEA
EA
2034
$ 1.53 I
$ 3,112.02
PAPER,COPY,20 LB,8 1/2" X 11, GREEN
XEROX 3R5857
RM
502
$ 3.83
$ 1,922.66
PAPER,COPY,20 LB,8 1/2" X 11, PINK
XEROX 3R5859
RM
191
$ 3.83
$ 731.53
PAPER,COPY,20 L13,8 1/2" X 11, WHITE 10 REAMS/CASE
CHAMPION DC11
CA
3838
$ 25.31
$ 97,139.78
PAPER,COPY,20 LB,8 1/2" X 11, YELLOW
XEROX 3R5858
RM
728
$ 3.83
$ 2,788.24
PAPER,COPY,20 LB,8 1/2" X 11,13LUE
XEROX 3R5856
RM
904
$ 3.83
$ 3,462.32
PAPER,LETTER 20#,RECYCLED,MULTIUSE WHITE 10 REAMS/C
GREAT WHITE 86700
CA
108
$ 26.21
$ 2,830,68
PEN,BALL POINT,MEDIUM POINT,STICK PEN BLUE INK
PAPERMATE 33111
DZ
1477
$ 0,85
$ 1,255.45
PEN,BALL POINT,MEDIUM POINT,STICK PEN RED INK
PAPERMATE 33211
DZ
3789
$ 0.85
$ 3,220.65
PEN,BALLPOINT,CHAIN 8 BASE STAY -PUT BLACK INK
MMF INDUSTRIES 258025504
EA
200
$ 1.26
$ 252.00
REFILL,PEN, CHAIN STAY-PUT,BLACK INK
MMF INDUSTRIES 258025604
EA
347
$ 0.78
$ 270,66
PEN, SALLPOINT,CLIC-STICK,MED,BLUE
BIC CSMIIBE
EA
760
$ 0.28
$ 212.80
PEN, BALLPOINT,COMFORT MATE, RETRACTABLE, IVIED BLACK
PAPERMATE 63301
DZ
139
$ 4.53
$ 629.67
PEN, BALLPOINT,COMFORTMATE,RETRACTABLE ,MED BLUE
PAPERMATE 63101 EA
EA
2192
$ 0.38
$ 832.96
PEN, BALLPOINT, RETRACTABLE,MED POINT BLACK
ZEBRA 22010EA
EA
636
$ 0.58
$ 368.88
PEN,BALLPOINT,RETRACTASLE,MED. BLACK
BIC CSM11 BK
EA
518
$ 0.28
$ 145.04
PEN,BALLPOINT,RUBBER,ST,FINE, BLACK
PAPERMATE 61801
EA
400
$ 0.27
$ 108.00
PEN, BALLPOINT, RUBBER,STICK,MED BLACK
PAPERMATE 61301
EA
658
$ 0.26
$ 171.08
PEN,FIBER TIP,SUPERRITER
EBERHARD FARBER 61011
EA
707
$ 0.14
$ 98.98
PEN,FIBER TIP,SUPERRITER
EBERHARD FARBER 61012
EA
439
$ 0.14
$ 61.46
PEN,FLEX-GRIP,RET,MEDIUM
PAP95301EA
EA
887
$ 0.74
$ 656.38
PEN, MARKING, PLASTIC POINT,X-FINE
PAPERMATE 82311
EA
1 209
$ 0.68
$ 142,12
PEN,MARKING,PRPT,MED BLK
PAPERMATE 86311
EA
391
$ 0.08
$ 31.28
PEN, RETRACTABLE,DYNAGRIP, RT10 MED PT BLACK
PAPERMATE 87301 EA
EA
354
$ 0.70
$ 247.80
PEN,ROBBERBALL, UNI-BALL GEL,RTR,MEDIUM, BLACK
SANFORD 65420EA
EA
159
$ 0.90
$ 143,10
PEN, ROLLERBALL,GEL JIMNIE,BLACK
ZEBRA 44110EA
EA
487
$ 0.68
$ 331.16
PEN, ROLLERBALL,METAL POINT,BLACK FINE
BIC REI1BLKEA
EA
950
$ 0.35
$ 332.50
PEN,ROUNDSTIC,BIC,MED,BLACK BOX/12
BIC GSM118K
DZ
1561
$ 0.85
$ 1,326.85
BIDDER'S SIGNATURE COMPANY NAME
RFP 01-15R OFFICE SUPPLIES CONTRACT ITEMS PRICE SHEETS
Product Description
Wholesaler Product Code
UOM
City
Ext. Price
PRINT CARTRIDGE,BLACK INK, BROTHER FAX,PC201
BROTHER PC201
EA
241
$ 19.55
$ 4, 111.55
REMOVER, STAPLE,#10 BROWN
SWINGLINE 79793
EA
464
$ 0.15
$ 69,60
REMOVER,STAPLE,PINCHER TY
BOSG600K
EA
162
$ 0A1
$ 66.42
RIBBON,NYLON PRINTER 238X/239X,STD,BLACK
LEXMARK 11A3540
EA
622
$ 8.44
$ 5,249.68
RUB BERBAND,ECONOMY ,SZ19,1/4#
ALLIANCE 26195
BG
201
$ 1.33
$ 267.33
RULER, 12 ,INCH/METRIC,PLASTIC SCHOOLWORKS
FISKARS 87727097
EA
184
$ 0.08
$ 14,72
RULER,WOOD,121N,DOUBLE EDGED
FISKARS WESR5221312
EA
1230
$ 0.51
$ 627.30
STAPLE S,STANDARD,SF-1,1/4" FULL STRIP BOX OF 5000
SWINGLINE 35108
BX
4238
$ 0.38
$ 1,610,44
STAPLE S,STANDARD,SPEEDPOINT,SF-4 114" FULL STRIP 50001BC
SWINGLINE 35450
BX
303
$ 1.77
$ 536.31
TAPE, DATA, 8MM, 112M, 2.5GB,VERBATIM.
VERBATIM VER87698
EA
170
$ 3.94
$ 669,80
TAPE,LETTERING, BLACK ON WHITE 1/2" X 25' FOR P TOUCH
BROTHER TZ231
EA
130
$ 8.92
$ 1,159.60
TAPE, MAILING, SUPER STRENGTH 2" X 22.2 YD, CLEAR
3M SCOTCH 142
RL
102
$ 1.37
$ 139,74
TAPE,6200 INVISIBLE, REFILL ROLL, 3/4 X 1000 PACK OF 8
3M HIGHLAND 62008PK34
PK
411
$ 4.59
$ 1,886.49
TAPE,BOX PACKING, CLEAR 2" X 55 YDS ROLL
3M 37101 PKTSP
RL
137
$ 0.63
$ 86,31
TAPE,CORRECTION,MONO,SINGLE LINE DISPOSABLE 2PK
T09MBOW 68627
OP
158
$ 3.32
S 524,56
TAPE,INVISIBLE REFILL HIGHLAND,3/4 X36YD
3M 620034X1296
RL
1876
$ 0.73
S 1,369,48
TAPE,MAGIC,3M # 810,3/4" X1296"
3M 81034X1296
RL
3779
$ 1.54
$ 5.819.66
TAPE,MAGIC,3M #810,1/2"X1296"
3M 81012X1296
RL
485
S 1.09
S 528.65
TAP E,MAGIC,3M,3/4X1296,4PACK
3M 8104PK48
P4
294
$ 6.15
S 1.808,10
TAPE,TRANSPARENT,3/4 X36YDS HIGHLAND
3M 591034X1296
RL
199
$ 0,61
S 121.39
TOWELETTES,WASH & DRI,70 COUNT DISPENSER
WASH & DRI 22238
EA
110
S 2,39
$ 262.90
CONTRACT ITEMS TOTAL $
$ 461,774.26
WE OFFER A 49% off List with a 15% Gross Profit Floor PERCENT DISCOUNT ON THE ENTIRE CATALOG OF ITEMS. INCLUDE (6) COPIES OF THE
OF THE CATALOG FOR THE COMMITTEE'S EVALUATION.
EXCLUSIONS TO CATALOG PERCENTAGE DISCOUNT:
_Furniture, Copiers, Computers, and Electronics
WEBSITE INFORMATION:
LIST WEB ADDRESS AND ANY SPECIAL OR SPECIFIC ACCESS INFORMATION OR PASSWORDS FOR USE BY
THE EVALUATION COMMITTEE.
�C - rb at='
BIDDER'S SIGNATURE COMPANY NAME
RFP 01-15R OFFICE SUPPLIES CONTRACT ITEMS PRICE SHEETS
To access the Office Depot Contract "TEST SITE":
Type: http://bsdnet.officedepot.com
User Name -- type: bsdnet
Password — type: bsdnet
PAYMENT TERMS: Net 30 days. Net 10 day for summary billing.
AFTEK AWARD AND DURING THE CONTRACT PERIOD, AN AGENCY MAY SUBMIT A LIST OF ADDITIONAL
HIGH VOLUME ITEM(S) TO BE INCLUDED IN THE FIRM PRICE GROUPING. VENDOR IS TO DETERMINE
PRICE BASED ON THE SAME CALCULATION USED TO ESTABLISH PRICING OF SIMILAR ITEMS LISTED
IN THIS RFP.
NOTE: PRICE CORRECTIONS SHOULD BE INITIALED
QUANTITIES ARE ESTIMATED AND MAY INCREASE OR DECREASE. FIRM PRICE MUST BE LOWER THAN
DISCOUNT OR ADJUSTMENTS WILL BE REQUESTED AFTER AWARD.
BIDDER'S SIGNATURE
BIDDER'S SIGNATURE
Office Depot, Inc.
COMPANY NAME
PROPOSAL SUBMISSION FORM
OFFICE SUPPLIES
RFP 01-15R
Submitted by:
1
Company Name Office De
Address 2200 Old Germantown Road
City, State, Zip Delray Beach FL 33445
Telephone (800)821-4624 X7107 Fax 954-846-1233
Number
One (1) original and six (6) copies of this Proposal must be submitted to be
considered responsive.
If "No Bid" is offered, please provide the following information:
Please indicate reason(s) why a Proposal is not being submitted at this time. Return this
form to avoid removal from the City's Proposer database.
M.
F;
PROPOSAL CERTIFICATION FORM
The undersigned hereby confirms that:
1. They are a duly authorized agent of the Company submitting the proposal; and
2. They have read the General Terms and Conditions, Special Conditions and Technical
Specifications and fully understands and accepts these terms, unless specific variations
have been expressly listed on the Proposal Form; and
3. The Proposer will accept any awards resulting from the Request for Proposal process
for a minimum of sixty (60) calendar days following the date and time of the proposal
ooenina.
BY Office Depot, Inc. _ DATE 8/13/01
WIN
Agenfs_S�ignature'
M_elita Idiaquez
Type or Print Name of A .,
yp gent
Manager, BSD Communications
Title _. - . - --
Proposals without the manual signature of an authorized agent of the Proposer
shall be deemed non -responsive and ineligible for award.
3
PROPOSAL VARIANCE FORM
Company name Office Depot, Inc.
The Proposer shall identify all variations and exceptions taken to the General Terms and
Conditions, the Special Conditions and any Technical Specifications in the space below,
provided that such variations are not expressly prohibited in this Request for Proposal.
Reference the applicable section of the RFP documents for each variance listed. If no
variations are listed here, it is understood that the Proposal fully complies with all terms
and conditions. It is further understood that such variations may cause the Proposal to
be deemed non -responsive and ineligible for award.
* Please refer to the section entitled, Terms and Conditions.
Section
Section
Section
Section
Variance
Variance
Variance
Variance
Attach additional sheets if necessary.
4
OFFEROR'S CERTIFICATION
WHEN OFFEROR IS.,A_.CORPORATION
IN WITNESS WHEREOF, the Offeror hereto has executed this Proposal Form this 2nd
day of August, 2001.
Office Depot, Inc.
Printed Name of Corporation
Delaware
Printed State of Incorporation
By:
Signature of President or
Authorized Officer
(CORPORATE SEAL) Melita Idiaqu
Printed Name nfiVresicVt or
Authorized Officer
ATTEST: 2200 Old Germantown Rd.
Corporation Address
By Secretary Delray Beach, FL 33445
City/State/Zip
800-937-3600
Business Phone Number
State of Florida
County of ';P Pq &EWcAl
On this the � day of .Au6Z(5/ 2001, before me, the undersigned Notary Public
of the State of Florida, the foregoing instrument was acknowledged by
and
[Name of corporate officer(s) and his/her/their corporate title(s)]
of
[Name of corporation and state of place of incorporation]
WITNESS my hand
and official seal.
NOTARY PUBLIC
SEAL OF OFFICE:
CL4S';,4
O CIAL NOTARY SEAL
COMAMION NO. CC 9M679
MYCOA"SSIONEV JEB.18,2W4
on behalf of the corporation.
NO ARY PUBLIC, S fATE OF FLORIDA
(Name of Notary Public: Print,
Stamp, or Type as Commissioned)
❑ Personally known to me, or
❑ Produced identification:
(Type of Identification Produced)
❑ DID take an oath, or ❑ DID NOT take ari oath
5
CERTIFIED RESOLUTION
I, Steve Firestone, Vice President of Marketing & Development of Office Depot, Inc. a corporation
organized and existing under the laws of the State of Delaware, do hereby certify that the following:
"IT IS HEREBY RESOLVED THAT Melita Idiaquez, Manager, BSD Communications of Office
Depot, Inc. be and is hereby authorized to execute and submit a Bid and/or Bid Bond, if such bond is
required, to the City of Tamarac and such other instruments in writing as may be necessary on
behalf of the said corporation; and that the Bid, Bid Bond, and other such instruments signed by
him/her shall be binding upon the said corporation as its own acts and deeds. The secretary shall certify
the names and signatures of those authorized to act by the foregoing resolution.
The City of Tamarac shall be fully protected in relying upon such certification of the secretary and shall
be indemnified and saved harmless from any and all claims, demands, expenses, loss or damage
resulting from or growing out of honoring, the signature of any person so certified or for refusing to honor
any signature not so certified.
I further certify that the above resolution is in force and effect and has not been revised, revoked or
rescinded.
I further certify that the following are the name, titles and official signatures of those persons authorized
to act by the foregoing resolution.
NAME TITLE SIGNATURE
Melita Idiaquez
Glenda Robbins
Steve Firestone
V.P. Marketing and Development
Manager, BSD
Communications
Senior Account
Manager
NOTE:
The above is a suggested form of the type of Corporate Resolution desired. Such form
need not be followed explicitly, but the Certified Resolution submitted must clearly show to
the satisfaction of the City of Tamarac that the person signing the Bid and Bid Bond for the
corporation has been properly empowered by the corporation to do so in its behalf.
OFFEROR'S QUALIFICATION STATEMENT
The undersigned certifies under oath the truth and correctness of all statements and of
all answers to questions made hereinafter:
SUBMITTED TO: City of Tamarac
Purchasing and Contracts Manager
ADDRESS:
7525 NW 881h Avenue
Tamarac, Florida 33321
Check One
Submitted By:
Glenda Robbins
X Corporation
Name:
Office Depot, Inc.
❑ Partnership
Address:
2200 Old Germantown Road
❑ Individual
Principal Office:
Delray Beach, FL 33445
❑ Other
Telephone No.
(800) 821-4624 x7107
Fax No.
954-846-1233
1. State the true, exact, correct and complete name of the partnership, corporation,
trade or fictitious name under which you do business and the address of the place of
business.
The correct name of the Offeror is:
Office Depot, Inc.
The address of the principal place of business is:
2200 Old Germantown Road
Delray Beach, FL 33445
2. If Offeror is a corporation, answer the following:
a) Date of Incorporation: September 12, 1986
b) State of Incorporation: Delaware_
cl President's name: Bruce Nelson
d)
e)
Vice President's name: Thomas Kroger,
Secretary's name: David Fannin
fj Treasurer's name: Charles Brown
g) Name and address of Resident Agent: Glenda Robbins, Senior Account
Manager - South Florida
3. If Offeror is an individual or a partnership, answer the following: - N/A
a) Date of organization:
VA
b) Name, address and ownership units of all partners:
c) State whether general or limited partnership:
4. If Offeror is other than an individual, corporation or partnership, describe the
organization and give the name and address of principals - N/A
5. If Offeror is operating under a fictitious name, submit evidence of compliance with the
Florida Fictitious Name Statute. - WA.
6. How many years has your organization been in business under its present business
name? 15 years.
a) Under what other former names has your organization operated?_
N/A
7. Indicate registration, license numbers or certificate numbers for the businesses or
professions, which are the subject of this Bid. Please attach certificate of competency
and/or state registration.
N/A
8. Have you personally in
YES NO
9. Do you have a com le
YES NO
)ected the site of the
set of documents, including d
work? - N/A
is and addenda? -N/A
10. Did you attend the Pre -Proposal Conference if any such conference was held?
[:]YES X NO
11. Have you ever failed to complete any work awarded to you? -If so, state when, where
and why?
0
M
12. State the names, telephone numbers and last known addresses of three (3) owners,
individuals or representatives of owners with the most knowledge of work which you have
performed and to which you refer (government owners are preferred as references).
CLIENT'S NAME AND
BEGIN & END DATES OF SERVICE CONTACT, TELEPHONE
ADDRESS
and FAX NUMBER
Fairfax County
1997 to Current PJ Story, CPPB
12000 Government Center
Buyer Contract II Admin.
Pkwy, Ste-427
703-324-3228
Fairfax, Virginia 22035
Fax#: 703-324-3228
1996 to Current C. Todd Collins
Montgomery County
Procurement Spec.
255 Rockville Pike, Suite 180
240-777-9952
Rockville, Maryland 208250
Fax#: 240-777-9952
1995 to Current Michael Scarlan
Hennepin County
Sr. Buyer
A2205 Administrative Tower
612-348-4469
Minneapolis, Minnesota 55487
Fax#: 612-348-3886
1999 to Current Karen Esser
State of Florida
850-488-7804
4050 Esplanave Way, Suite
Fax#: 850-488-5498
315C
Tallahasee, Florida 32399
NACo
440 1st Street, NW
1996 to Current Steve Swendiman
202-942-4282
Washington, DC 2001
Fairfax County
Fairfax County, VA, the largest county in the Commonwealth of Virginia, has been a business
Partner with Office Depot for over 4 years. The contract covers all government agencies as
well as Fairfax County Public Schools. "Fairfax County has achieved -a savings of over 16%
form previous contracts and the customers love the timely desktop deliveries. We are also
looking forward to rolling out the new Internet ordering capability in the near future." This is
a quote from Larry N. Wellman, CPPO, given in 1999. In 2000, Fairfax County successfully
rolled out Internet ordering, currently placing over 50% of orders via the Internet.
Montgomery County
Montgomery County, MD, the largest county in the State of Maryland, has been a business
partner with Office Depot for over 5 years. The current contract covers all government agencies
in Montgomery County. The County receives a combination of desktop and dock deliveries and
also rolled out Internet ordering in 2000.
Hennepin County
Hennepin County, MN, the largest county in the State of Minnesota, has been a business partner
with Office Depot for over 5 years. Michael Scanlon, Purchasing Director, explains, "Hennepin
County is extremely pleased with the service and savings we have achieved through the NACo
sponsored cooperative procurement for office supplies through Office Depot. The discounts and
Internet capabilities are excellent."
State of Florida
The State of Florida awarded their state contract for office supplies to Office Depot in 1999. The
contract is available to all government agencies throughout the state. The services included are
next day delivery, Internet ordering, and a link to our 77 stores located throughout the State of
Florida.
NACo
The National Association of Counties (NACo) sponsors the National Cooperative Purchasing
Program. The National Cooperative Purchasing Program was designed to provide all local
governments with the best products and services at the lowest procurement cost. In 1996, Los
Angeles County, CA competitively bid office supplies. In April of that year, Office Depot was
awarded the contract. In March of 2001, Office Depot was awarded another 5 year contract.
The Office Depot contract has been the most successful National Cooperative Purchasing
Program. More than $118 million in office supplies were purchased through this contract in
2000.
13. List the pertinent experience of the key individuals of your organization (continue on
insert sheet, if necessary).
COMPANY OFFICERS
BRUCE NELSON
Chairman of the Board
President, Office Depot International
President & CEO, Viking Office Products
Bruce Nelson began his office products career in 1968 when he joined Boise Cascade. Over the
next 22 years, he held a number of senior management positions in both the wholesale and
contract business segments. From 1990 to 1994, Nelson was President & CEO of BT Office
Products USA. He joined Viking in 1995 and was named President & COO within a year. When
Viking was acquired by Office Depot, Nelson assumed his two current positions.
10
IRWIN HELFORD
Vice -Chairman of the Board
Irwin Helford has been active in the office products industry for more than 40 years. He began
his career at Wilson -Jones in 1960, and later moved to Reliable Stationery Co., where Irwin
created their first catalog and direct mail program. In 1983, he joined Viking Office Products as
President, later becoming CEO & Chairman. At Viking, Helford created all new merchandising,
catalogs, distribution systems and the new concept of `Fanatical Customer Service." Under his
direction, Viking's sales grew from $15 million in 1983 to $1.5 billion in 1998. In August 1998,
Viking"t3ecame a wholly -owned subsidiary of Office Depot, Inc.
J E RRY COLLEY
President, North American Stores
Jerry Colley joined Office Depot in February 2001. As President of North American Stores, Jerry
is responsible for directing and overseeing the day-to-day operations of the Company's more
than 800 North American retail stores including real estate, store planning, supply chain
distribution and customer satisfaction. Prior to joining Office Depot, Jerry was Senior Vice
President, Stores and Customer Satisfaction for Autozone, Inc. where he developed and
implemented numerous customer service programs and initiatives that increased sales and
customer loyalty. He also led a restructuring of Autozone's stores operations which increased
productivity and reduced employee turnover. Prior to Autozone, Mr. Colley was President of Rose
Auto Parts, a regional dealer of discount auto parts in the Southeast.
STEVEN S. EMBREE
Executive Vice President, Merchandisin
Steve Embree joined Office Depot in 1991 as a Divisional Merchandising Manager following the
Company's acquisition of Office Club. During his four-year tenure with Office Club prior to the
acquisition, Steve rose from Buyer of Business Machines to Senior Buyer of Business Machines
& Computers. Since joining Office Depot, Steve has progressed through a variety of positions..
from General Merchandising Manager of Business Machines & Computers to Vice President,
General Merchandise Manager and Sr. Vice President of Technology Products and Services. Most
recently, Steve was promoted to Executive Vice President of Merchandising, in charge of all of
the Company's merchandising initiatives.
BARRY J. GOLDSTEIN
Executive Vice President, Finance
& Chief Financial Officer - RETIRED
Barry Goldstein joined Office Depot in May 1987, bringing with him 22 years of accounting
experience. Goldstein is a graduate of University of Pennsylvania's Wharton School of Business.
In the 10 years prior to joining Office Depot, he was a partner with Grant Thornton, an
international public accounting firm.
Executive Vice President Sales
ROBERT J. KELLER
Bob Keller joined Office Depot in 1998 as Senior VP of Sales for the Company's Business Services
Division (BSD), was promoted to Executive Vice President of BSD in 1999, and most recently
appointed to the newly created position of Executive Vice President of Sales. In this new
position, Bob will be responsible for all of the Company's domestic field sales resources including
retail stores and contract sales. Prior to joining Office Depot, he spent nine years at The Dun &
Bradstreet Corporation, where he was Executive VP of the Strategic Industries Group. He had
11
earlier spent 12 years at IBM in various sales, marketing and management positions.
JAY CROSSON
Executive Vice President, Human Resources
Jay Crosson has been with Office Depot since 1997, having joined us as Vice President of Human
Resources in our Retail Stores organization. He has progressed steadily through our human
resources organization to his new position as head of the organization. He brings a wealth of
knowlQdge and experience and understanding about our people and organization, and is fully
committed to help build a world -class Leadership Team and making Office Depot the most
compelling place to work.
Executive Vice President
BILL. SELTZER
& Chief Information Officer
Bill Seltzer joined Office Depot in July 1992. A well known and highly respected systems and
distribution expert within the retail industry, he was previously the Senior Vice President of
Distribution and Systems with Revco, D.S., Inc. He was also formerly VP of I/S at the Texas -
based H.E. Butt Grocery Company.
Executive Vice President
OPEN
Supply Chain Management
Executive Vice President with responsibility for managing the Company's entire Supply
Chain.
14. State the name of the individual who will have personal supervision of the work:
Glenda Robbins, Senior Account Mana
15. State the name and address of attorney, if any, for the business of the Offeror:
Office Depot has a staff of corporate attorneys who reside at our corporate
location.
16. State the names and addresses of all businesses and/or individuals who own an
interest of more than five percent (5%) of the Offeror's business and indicate the
percentage owned of each such business and/or individual:
N/A
12
17. State the names, addresses and the type of business of all firms that are partially or
wholly owned by Offeror: - wholly owned subsidiary:
Viking Office Products - 950 West 190th St.
Torrence, CA 90502
18. State the name of Surety Company which will be providing the bond, and name and
address of aaent:
i" Marsh, USA, Insurance, Co, - Sandra Mathis
P.O. Box 958421
Lake Mary, FL 32795-8421
19. Bank References:
Bank Address Telephone
Sun Bank, NA P.O. Box 3833 Orlando, 407-237-6727
FL 32897
20. Attach a financial statement including Proposer's latest balance sheet and income
statement showing the following items: -_Please see our latest Annual Report in Appendix B.
a) Current Assets (e.g., cash, joint venture accounts, accounts receivable, notes
receivable, accrued income, deposits, materials, real estate, stocks and
bonds, equipment, furniture and fixtures, inventory and prepaid expenses):
b) Net Fixed Assets
c) Other Assets
d) Current Liabilities (e.g., accounts payable, notes payable, accrued expenses,
provision for income taxes, advances, accrued salaries, real estate
encumbrances and accrued payroll taxes).
e) Other Liabilities (e.g., capital, capital stock, authorized and outstanding
shares par values, earned surplus, and retained earnings):
21. State the name of the firm preparing the financial statement and date thereof:
N/A
22. Is this financial statement for the identical organization named on page one?
X YES ❑ NO
23. If not, explain the relationship and financial responsibility of the organization whose
financial statement is provided e. ., arent-subsidia .
13
THE OFFEROR ACKNOWLEDGES AND UNDERSTANDS THAT THE INFORMATION
CONTAINED IN RESPONSE TO THIS QUALIFICATIONS STATEMENT SHALL BE
RELIED UPON BY OWNER IN AWARDING THE CONTRACT AND SUCH
INFORMATION IS WARRANTED BY OFFEROR TO BE TRUE. THE DISCOVERY OF
ANY OMISSION OR MISSTATEMENT THAT MATERIALLY AFFECTS THE
OFFEROR'S QUALIFICATIONS TO PERFORM UNDER THE CONTRACT SHALL
CAUSE THE OWNER TO REJECT THE PROPOSAL, AND IF AFTER THE AWARD
TO CANCEL AND TERMINATE THE AWARD AND/OR CONTRACT.
L1
(Signature)
ACKNOWLEDGEMENT
State of Florida
County off/
On this the aN� day of ,IgM64Gsi , 2001, before me, the undersigned Notary Public
of the State of Florida, personally appeared
CSC- / rW __r
z
(Name(s) of individual(s) who appeared before notary)
and
whose name(s) is/are Subscribed to within the instrument, and he/she/they
acknowledge that he/she/they executed it.
WITNESS my hand
and official seal.
X NOTARY PUBLIC, S- TE OF FLORIDA
NOTARY PUBLIC �.�a�i� .�
SEAL OF OFFICE: GLO%1A
DRYJ.aNSyj (Name of Notary Public: Print,
��� Stamp, or Type as Commissioned)
of P=Personally known to me, or
� ' ;
`'' - �A OFFICGIG NOTARY SEAL COMtiILSSION NO. CC 9gI67g ❑ Produced identification:
My C OXWS510N EV . FEg.18,2aX
=;, a . , . 'J, (Type of Identification Produced)
00" ❑ DID take an oath, or ❑ DID NOT take an oath
i
14
NON -COLLUSIVE AFFIDAVIT
State of Florida
)ss.
County of Palm Beach
Melita Idiaquez, Manager, BSD Communications, being first duly sworn, deposes and says that:
1. �'Iie/she is the Employee of Office Depot, Inc. the Offeror that has submitted the
attached Proposal;
2. He/she is fully informed respecting the preparation and contents of the attached
Proposal and of all pertinent circumstances respecting such Proposal;
3. Such Proposal is genuine and is not a collusive or sham Proposal;
4. Neither the said Offeror nor any of its officers, partners, owners, agents,
representatives, employees or parties in interest, including this affiant, have in any way
colluded, conspired, connived or agreed, directly or indirectly, with any other Offeror, firm,
or person to submit a collusive or sham Proposal in connection with the Work for which the
attached Proposal has been submitted; or to refrain from bidding in connection with such
Work; or have in any manner, directly or indirectly, sought by agreement or collusion, or
communication, or conference with any Offeror, firm, or person to fix the price or prices in
the attached Proposal or of any other Offeror, or to fix any overhead, profit, or cost
elements of the Proposal price or the Proposal price of any other Offeror, or to secure
through any collusion, conspiracy, connivance, or unlawful agreement any advantage
against (Recipient), or any person interested in the proposed Work;
5. The price or prices quoted in the attached Proposal are fair and proper and are not
tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of the
Offeror or any other of its agents, representatives, owners, employees or parties in interest,
including this affiant.
Signed, sealed and delivered
in the present f:
Hess_ ,
Witness
'24L
B `
Y
Melita Idiaquez
Printed Name
Manager, BSD Communications
Title
15
ACKNOWLEDGEMENT
State of Florida
County of -FA4Lm
On this the fD
�day of 2001, before me, the undersigned Notary Public
of the State of Florida, personally appeared
_ 127CJ--477;_7J i� CL� - and
(Name(s) of individual($) who appeared before notary)
whose name(s) is/are Subscribed to within the instrument, and he/she/they
acknowledge that he/she/they executed it.
WITNESS my hand
and official seal.
NOTARY PUBLIC
SEAL OF OFFICE:
GLVO TA
DM)ANW
OFFICIAL NOTARY SEAL
CON04ISSION NO. CC 9M679
MY COMMISSION Da. FEB.18,T004
N TARY PUBLIC ATE OF FLORIDA
(Name of Notary Public: Print,
Stamp, or Type as Commissioned)
P�Personally known to me, or
❑ Produced identification:
(Type of Identification Produced)
❑ DID take an oath, or ❑ DID NOT take an oath
16
REFERENCES
Please list government agencies and/or private firms with whom you have done business
during the last five years:
Your Company Name
Office Depot, Inc.
Address
2200 Old Germantown Road
City State Zip
Delray Beach, FL 33445
Phof1'6/Fax
800-937-3600
Agency/Firm Name:
* Please refer to the references listed in question 12
in the Offeror's Qualification Statement.
Address
City State Zip
Phone/Fax
Contact Name
Agency/Firm Name:
Address
City State Zip
Phone/Fax
Contact Name
Agency/Firm Name:
Address
City State Zip
Phone/Fax
Contact Name
Agency/Firm Name:
Address
City State Zip
Phone/Fax
Contact Name
Agency/Firm Name:
Address
City State Zip
Phone/Fax
Contact Name
ifA
SWORN STATEMENT PURSUANT TO SECTION 287.133 3 a
FLORIDA STATUTES ON PUBLIC ENTITY CRIMES
THIS FORM MUST BE SIGNED IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER
OFFICER AUTHORIZED TO ADMINISTER OATHS.
1. This sworn statement is submitted with Bid, Proposal or Contract No. Proposal # RFP01-
15R to the City of Tamarac for Office Supplies.
2. This sworn statement is submitted by Office Depot, Inc.
(Name of entity submitting sworn statement)
Federal Employer Identification Number (FEIN): 59-2663954
(If the entity has no FEIN, include the Social Security Number of the individual signing this
sworn statement:
3. My name is Melita Idiaquez
(Print name of individual signing)
My relationship to the entity named above is Manager, BSD Communications
4. 1 understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida
Statutes, means a violation of any state or federal law by a person with respect to and directly
related to the transaction of business with any public entity or with an agency or political
subdivision of any other state or with the United States, including, but not limited to, any bid
or contract for goods or services, any lease for real property, or any contract for the
construction or repair of a public building or public work, involving antitrust, fraud, theft,
bribery, collusion, racketeering, conspiracy, or material misrepresentation.
5. 1 understand that "convicted" or "conviction" as defined in Paragraph 287.133(1)(b), Florida
Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an
adjudication of guilt, in any federal or state trial court of record relating to charges brought by
indictment or information after July 1, 1989, as a result of a jury verdict, non -jury trial, or entity
of a plea of guilt or nolo contendere.
6. 1 understand that an "affiliate" as defined in Paragraph 287.133(1)(a), Florida Statutes,
means:
a. A predecessor or successor of a person convicted of a public entity crime: or
b. An entity under the control of any natural person who is active in the management of the
entity and who has been convicted of a public entity crime. The term "affiliate" includes
those officers, directors, executives, partners, shareholders, employees, members, and
agents who are active in the management of an affiliate. The owner by one person of
shares constituting a controlling interest in another person, or a pooling of equipment or
income among persons when not for fair market value under an arm's length agreement,
shall be a prima facie case that one person controls another person.
18
A person who has been convicted of a public entity crime in Florida during the preceding 36
months shall be considered an affiliate.
7. 1 understand that a "person" as defined in Paragraph 287.133(1)(e), Florida Statutes, means
any natural person or entity organized under the laws of any state or of the United States with
the legal power to enter into a binding contract and which bids or applies to bid on contracts
led by a public entity or which otherwise transacts or applies to transact business with a public
entity. The term "person" includes those officers, directors, executives, partners,
b shareholders, employees, members and agents who are active in management of an entity.
8. Based on information and belief, the statement, which I have marked below, is true in relation
to the entity submitting this sworn statement. (Please indicate which statement applies.)
X Neither the entity submitting this sworn statement, nor any of its officers, directors,
executives, partners, shareholders, employees, members, or agents who are active in
the management of the entity, nor any affiliate of the entity were charged with and
convicted of a public entity crime after July 1, 1989.
The entity submitting this sworn statement, or one or more of the officers, directors,
executives, partners, shareholders, employees, members, or agents who are active in
the management of the entity, or an affiliate of the entity was charged with and
convicted of a public entity crime after July 1, 1989.
The entity submitting this sworn statement, or one of its officers, director, executives,
partners, shareholders, employees, members, or agents who are active in the
management of the entity, or the affiliate of the entity has been charged with and
convicted of a public entity crime subsequent to July 1, 1989.
However, there has been a subsequent proceeding before a Hearing Officer of the State of
Florida, Division of Administrative Hearings and the Final Order entered by the Hearing
Officer determined that it was not in the public interest to place the entity submitting this
sworn statement on the convicted vendor list. (Attach a copy of the final order.)
I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER
FOR THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH (ONE) ABOVE, IS FOR THAT PUBLIC
ENTITY ONLY AND, THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE
CALENDAR YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND THAT I AM REQUIRED TO
INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF THE
THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA STATUTES FOR
CATEGORY TWO OF ANY CHANGE IN THE INFORMATION CONTAINED-) THIS FORM.
Vy 1pigna7)
8/02/01
(Date)
19
ACKNOWLEDGMENT
State of Florida
County of ?At122 '961: cif
On this the _-P'./oday of -_ �t�G�si , 2001, before me, the undersigned Notary Public
of the State of Florida, personally appeared
iNG-Z.�Tf� : DLL, — and
(Name(s) of individual(s) who appeared before notary)
whose name(s) is/are Subscribed to within the instrument, and he/she/they
acknowledge that he/she/they executed it.
WITNESS my hand
and official seal.
NOTARY PUBLIC
SEAL OF OFFICE:
GLOPIA
• DR1JA.Nrsja
OFR AL NorARY MAL
COAL�IMON NO. CC gw pq
rIY ODMl►dS510N Da . Fu.1sXm
NOTARY PUBLIC, 5rATE OF FLORIDA
(Name of Notary Public: Print,
Stamp, or Type as Commissioned)
.0'Personally known to me, or
❑ Produced identification:
(Type of Identification Produced)
❑ DID take an oath, or ❑ DID NOT take an oath
20
VENDOR DRUG -FREE WORKPLACE
Preference may be given to vendors submitting a certification with their bid/proposal
certifying they have a drug -free workplace in accordance with Section 287.087, Florida
Statutes. This requirement affects all public entities of the State and becomes effective
January 1, 1991. The special condition is as follows:
IDENTICAL TIE BIDS - Preference may be given to businesses with drug -free workplace
programs. Whenever two or more bids that are equal with respect to price, quality, and
service are received by the State or by any political subdivision for the procurement of
commodities or contractual services, a bid received from a business that certifies that it has
implemented a drug -free workplace program shall be given preference in the award
process. Established procedures for processing tie bids will be followed if non of the tied
vendors have a drug -free workplace program. In order to have a drug -free workplace
program, a business shall:
1. Publish a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the
workplace and specifying the actions that will be taken against employees for
violations of such prohibition.
2. Inform employees about the dangers of drug abuse in the workplace, the businesses
policy of maintaining a drug -free workplace, any available drug counseling,
rehabilitation, and employee assistance programs, and the penalties that may be
imposed upon employees for drug abuse violations.
3. Give each employee engaged in providing the commodities or contractual services
that are under bid a copy of the statement specified in subsection (1).
4. In the statement specified in subsection (1), notify the employees that, as a condition
of working on the commodities or contractual services that are under bid, the
employee will abide by the terms of the statement and will notify the employer of any
conviction of, or plea of guilty or nolo contendere to, any violation of chapter 893 or
of any controlled substance law of the United States or any state, for a violation
occurring in the workplace no later that five (5) days after each conviction.
5. Impose a section on, or require the satisfactory participation in a drug abuse
assistance or rehabilitation program if such is available in the employee's
community, by any employee who is so convicted.
6. Make a good faith effort to continue to maintain a drug -free workplace through
implementation of this section. As the person authorized to sign the statement,
certify that this form complies fully with the above requirements.
Office Depot, Inc.
4Authized Signature Company Name
21
PRODUCER
Marsh
615 CRESCENT EXECUTIVE COURT
SUITE 300
LAKE MARY,.FL 32746
Attn: 407/8045900
;A7869— 4
INSURED
OFFICE DEPOT INCBSUBSIDIARIES
8 MKING OFFICE PRODUCTS
2200 OLD GERMANTOWN ROAD
DELRAY BEACH, FL 33445
CERTIFICATE NUMBER
ATL-000427963-01
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS
NO RI0HT3 UPON THE CERTIFICATE HOLDER OTHER THAN THOSE PROVIDED N THE
POLICY. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE CO RAT'N
/� AFFORDED BY THE POLICES DESCRIBED HEREIN. //'tl
COMPANIES AFFORDING COVERAR
COMPANY
A UNITED STATES FID 8 GUARANTY
COMPANY
B FIDELITY 8 GUARANTY INS. CO. f
COMPANY
C
CC MPAIY
D
THIS IS TO CERTIFY THAT P0.1CIES OF INSURANCE DESCRIBED HEREIN HAVE BEEN ISS1E0 TO THE INSURED NAMED HEREIN FOR THE POLICY PERIOD INDICATED
NOTWTHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WTH RESPECT TO WHICH THE CERTIFICATE MAY BE ISSUED OR MAY
PERTAIN, THE INSURANCE AFFORDED BY THE POUCIES DESCRIBEO HEREIN IS SUBJECT TO ALL THE TERMS, CONOITIONS AND EXC LUSONS OF SUCH POLICIES LIMITS 5,OWN
MAY HAVE SEEN REDUCED BY PAD CLAIMS
cc TYPE OF INSURANCE POLICYNUM13ER POLICY EFFECTIVE POLICYEXPIRATION
LTR DATE (NAMIDD/YY) DATE (MMIDD/YY)
A GENERAL LIABILITY DRE3717500 11/01/01 11/01/02
*1OVWMER'S
MMERCIAL GENERAL LIABILITY
CXNMSMADE � OCCUR
& CONTRACTOR'S PROT
A
xI rOMOBLE
LIABILITY
DRE3717600 (TEXAS)
11/01/01
11/01/02
A
X
ANY AUTO
DRE3717700 (MA)
11/01/01
11/01/02
A
ALL OWNED AUTOS
DRE3717800 (AOS)
11/01/01
11/01/02
SCHEDULED AUTOS
Vendor :
HIRED AUTOS
NON.owN 0 AUTOS
ate of Review:
' WAcceptable
a
GARAGE
LIABILITY
of Acceptable
ANC ALTO
Note Deficie�AO �lBelow)
UMBRELLA FCRM
OTHER THAN UMBRELLA FORM
li
H N S
EM P LO YE R W L IABIL ITY
A
B
THE OROPRIETORJ
INCL
B
PARTNER SM= XE CUT1 VE
OFFICPRS ARE
EXCI
A
jWu10"tRKKERSCOMP
(Excess Comp)
6rized Signature
3717100(TEXAS) 11/01/01
W00019(NEW JERSEY) 11/01/01
W00020(AOS) 11 /01/01
W00018(RETRO)AK NV OR VI 1/01101
17100(OHIO) 111/01/01
LIMITS
GENERAL AGGREGATE
$
10,000,000
PRODUCTS-COMP/OPAGG
$
2,000,000
PERSONAL AADVINJURY
$
1,250,000
EACH OCCURRENCE
$
1,250,000
FIRE DAMAGE Any anellre)
$
MM EXP Any mewson)
$
CCMBINEO SNGLE LIMIT
$
1,000,0 00
BODILYIN.URY
$
(Per permyl)
BODILY INJURY
,$
(Per a 0cident)
PROPERTY DAMAGE
$
AUTO ONLY - EAACODENT
$
OTHER THAN AUTO ONLY
EACH ACODENT
$
AGGREGATE
$
EACH OCCURRENCE
$
AGGREGATE Is
$
11/01/02 X I TaRV LIMITS ER
11/01/02 EL EACH ACCIDENT $
11/01/02 ELDISEASE-PCLICYLIMIT $
11/01/02 EL DISEASE -EACH EMPLOYEE $
11/01/02 IAs Above
DESCRIPTION OF OPERATIONSILOCATIONSIVEHICLESISPECIAL ITEMS (LIMITS MAY BE SUBJECT TO DEDUCTIBLES OR RETENTIONS)
Certillcate Holder is included as Additional Insured only with respect to the negligence of and contract with Office Depot Inc., et al.
1 ,000,000
1.000,000
1,000,000
SNOILD ANY Of THE POLICES DESCR19E0 HEREIN eE CANCELLED EEFORE THE EXPIRATION DATE TifRECF.
TFE INeUIER AFFORDING COVERACa WLL ENOEAVCR TO MIL ___ f1 DAYS WRITTEN NOTICE TO YY#
CITY OF TAMARAC cER OFICATE NO.DER WLMEO WREIK SUT FAILURE TO MAIL SLIOi NOTICE SMLL AVOW NO aeLIGATICH CR
Attn: Anne Lodato
7525 N.W. 88th Ave UAOILITYOFANYRIND UPON TIR INWtER AFFORDINOCOVERAGE. ITS AOEMSOR REPRESENTATIVES
Tamarac, FL 33321
Emily BanksuLy