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Home My WebLink AboutCity of Tamarac Resolution R-99-002Temp. Reso. #8451 Page 1 December 14, 199E CITY OF TAMARAC, FLORIDA RESOLUTION NO. R-99 - Oak A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA, AUTHORIZING THE APPROPRIATE CITY OFFICIALS TO RENEW THE 1997 AGREEMENT WITH PRESTIGE PROPERTY MANAGEMENT AND MAINTENANCE, INC., IN THE AMOUNT OF $255,964 FOR LANDSCAPE SERVICES FOR AN ADDITIONAL ONE- YEAR PERIOD; AUTHORIZING A REDUCTION IN THE PUBLIC WORKS DEPARTMENT PERSONNEL COMPLEMENT; AUTHORIZING A BUDGET TRANSFER; AUTHORIZING A CONTRACT ADDENDUM IN THE AMOUNT OF $50,006 FOR ADDITIONAL LANDSCAPING SERVICES; AUTHORIZING A TOTAL ANNUAL EXPENDITURE IN AN AMOUNT NOT TO EXCEED $305,970; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, on December 10, 1997, the City of Tamarac and Prestige Property Management and Maintenance, Inc. entered into an Agreement, hereto attached as Exhibit 1, for grounds maintenance and landscaping services for City maintained roadways and facilities; and WHEREAS, in accordance with Section 2.4 of the Agreement both parties mutually agree to enter into a one year contract renewal, letter of intent hereto attached as Exhibit 2, in an annual amount not to exceed $255,964; and WHEREAS, the Director of Public Works recommends that the Public Works Departmental Personnel Complement be reduced by two (2) vacant full-time positions which include one Landscape Maintenance Worker I and one Landscape -Irrigation Specialist; and Temp. Reso. #8451 Page 2 December 14, 1998 WHEREAS, the cost impact associated with the elimination of these positions will result in an annual savings of $61,371; and WHEREAS, as a direct result of this savings the City is able to extend the contractual scope of work to include additional areas of service, a copy of said addendum being hereto attached as Exhibit 3, in an amount not to exceed $50,006 and WHEREAS, a budget transfer is necessary within the General Fund for proper accounting purposes; and WHEREAS, funding for the total amount of $305,970 is available within the Stormwater Management and General Funds; and WHEREAS, the Director of Public Works and Public Works Operations Manager recommend that the City renews and extends its Agreement with Prestige Property Management and Maintenance, Inc., for contract landscaping and grounds maintenance services; and WHEREAS, the City Commission of the City of Tamarac, Florida deems it to be in the best interest of the citizens and residents of the City of Tamarac that ground maintenance services are renewed and extended with Prestige Property Maintenance and Management, Inc. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA: SECTION 1: The foregoing "WHEREAS" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution upon adoption hereof. Temp. Reso. #8451 Page 3 December 14, 1998 1 1 1 SECTION 2: That the appropriate City Officials are hereby authorized to execute a one-year renewal of the Agreement between the City of Tamarac and Prestige Property Management and Maintenance, Inc., for landscaping maintenance services, in an amount not to exceed $255,964. SECTION 3: That the appropriate City Officials are hereby authorized to execute an addendum to the Agreement between the City of Tamarac and Prestige Property Management and Maintenance, Inc., for additional landscaping maintenance services, in an amount not to exceed $50,006 (attached hereto as Exhibit 3). SECTION 4: That the Personnel Complement in the Public Works Department is hereby reduced by the following two (2) full-time positions: Landscaping - Maintenance Worker I and Landscaping -Irrigation Specialist. SECTION 5 That a budget transfer in the amount of $61,371 is hereby authorized in the General Fund from the Landscape Division's personal services accounts to contractual services. SECTION 6: That an annual expenditure in an amount not to exceed $305,970 is hereby authorized from within the Stormwater Management and General Funds. SECTION 7: All Resolutions or parts of Resolutions in conflict herewith are hereby repealed to the extent of such conflict. SECTION 8: If any provision of this Resolution or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications of this Resolution that can be given effect without the invalid provision or 1. Temp. Reso. #8451 Page 4 December 14, 1998 I application, and to this end the provisions of this Resolution are declared to be severable. SECTION 9: This Resolution shall become effective immediately upon its passage and adoption. PASSED, ADOPTED AND APPROVED this /3 -�k_ day of 1999. ATTEST: Aeo� CAROL G , CMC/AAE CITY CLERK I HEREBY CERTIFY that I approved this RESOLUTION as to form. MITCAELL RAF CITY ATT NEY • �- RECORD OF COMMISSION MAYOR SCHREIBER DIST 1: COMM. MCKAYE DIST 2: VIM MISHKIN DIST 3: COMM. SULTANOF DIST 4: COMM. ROBERTS u:\adm correspondance\agendas\8451RES-Grounds Maintenance Contract Renewal Temp. Reso. #8451 Exhibit 3 • ADDENDUM OWNER: CITY OF TAMARAC PROJECT NAME 7525 NW 88th Avenue Grounds Maintenance Tamarac, FL 33321 Contract CONTRACTOR: PRESTIGE PROPERTY Agreement between the City MANAGEMENT & of Tamarac and Prestige MAINTENANCE, INC. Property Management & 3300 SW 46 th Avenue Maintenance, Inc. for Davie, FL 33314 landscaping maintenance operations. CONTRACT PRICE: $50,006 Prestige Property Management and Maintenance, Inc. agrees and accepts to add this Addendum (2 pages including this page) to the Contract Documents of Agreement between the City of Tamarac and Prestige Property Management and Maintenance, Inc. for landscaping operation services. The City of Tamarac and its Officers, Agents, Employees and Commission Members shall be added as additional • insured parties in the Contract Liability Insurance policies. PURPOSE OF THE ADDENDUM: To add some City Facilities and rights -of -way grounds maintenance and landscaping services to existing program. V=1401J4Iji1=1I'll IQ=1I] L-3� Raj Ver a Pu orks Director ACCEPTED PRESTIGE PROPERTY MANAGEMENT AND MAINTENANCE, INC. By Type/Print Name Tom Jacob Operations Manager DATE-1 1.I3) Ig g DATE Tom_ .... By . '�XfiAAA/�— Lynd6 flurry Purchasing/Contracts Manager 12/21/98 DATE U:yeand\Word\Addendum to Grounds Maintenance Contract-TR#8451.doc Temp. Reso. #8451 Exhibit 3 0 2of2 CITY OF TAMARAC GROUNDS MAINTENANCE CONTRACT General scope of work shall consist of furnishing all labor, materials, equipment and incidental items to provide grounds maintenance and landscape services to additional City facilities and public rights -of way. Work shall be completed according to same conditions as with existing Agreement between the City of Tamarac and Prestige Property Management and maintenance, Inc. for landscape maintenance operations. SPECIFICATIONS AND SPECIAL CONDITIONS 1. Specifications Unless specified otherwise, all technical specifications shall conform to the existing Agreement. 2. Locations, Quantities & Prices • Locations, quantities and prices shall be as specified an "Attachment A". 1] \\DEC_ALPHA_ONE\UD PW\jeand\Word\Addendum to Grounds Maintenance Contract-TR#8451.doc r ADDITIONAL SERVICES AREAS - CITY FACILITIES Sery* s - City Hall Cgs Frequency Total Shrubs/Bed Maint. 1,020 10 10,200 Palms 600 1 600 Irrigation 100 12 1,200 Turf Fert. 225 2 450 Mowing 397 29 11,513 Total 2,342 23,963 $!,ryloes - BSO C&W Frequency Total Shrubs/Bed Maint. 290 10 2,900 Palms 610 1 610 Irrigation 100 12 1,200 Turf Fert. 160 2 320 Mowing 304 29 8,816 Total 1,464 13,846 Servicea - Fire Station 1 Q= E=uency I4tm Shrubs/Bed Maint. 290 10 2,900 Palms 109 1 100 . Irrigation 20 12 240 Turf Fert. 35 2 70 Mowing 87 29 2,523 Total 532 5,833 ENHANCEMENTS TO EXISTING SERVICES - RIGHTS -OF -WAY Serv.)Cgs - Lagos De Caml24 Cost Frequency Total Palms 1,106 1 1,106 Total 1,106 1,106 Services - NW 84 Jerr Q= Frequency ! Total Palms 280 1 280 Total 280 280 Services - C4:i1 FrCquency IQW Palms 182 1 182 Turf Fertilization 38 2 76 Mulch 150 1 150 Total 370 408 Freauencv I91W Palms 1,190 1 1,190 Total 1,190 1,190 amyto-- Total Palms 672 1 672 Irrigation 120 12 1,440 Turf Fertilization 171 2 342 Mulch 225 1 225 Total 1,188 2,679 Erc Total Palms 20 1 20 Total 20 20 Sit E=ua= i2w Palms 518 1 518 Mulch 163 1 163 Total 681 681 Total Facilities 43,642 Total Rights -of -Ways 6,364 Grand Total _ 50,006 • • 0