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HomeMy WebLinkAboutCity of Tamarac Resolution R-99-130Temp. Reso. #8633, May 13, 1999 1 CITY OF TAMARAC, FLORIDA RESOLUTION NO. R-99_-_ 90 A RESOLUTION OF THE CITY COMMISSION TO AUTHORIZE THE APPROPRIATE CITY OFFICIALS TO PREPARE, SIGN, AND SUBMIT THREE APPLICATIONS TO THE SOUTH FLORIDA WATER MANAGEMENT DISTRICT FOR EDUCATION GRANT FUNDS IN THE AGGREGATE AMOUNT OF $39,000; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the South Florida Water Management District (SFWMD) provides grant funds to agencies through its Water Resources Education Partner Program; and WHEREAS, the grant funds are for educational programs that promote awareness, knowledge and responsible action toward the management of South Florida's Water Resources; and WHEREAS, the City of Tamarac has a desire to provide educational programs regarding South Florida's Water Resources to its citizens, particularly targeted towards the senior citizens and school -aged children, and WHEREAS, the City of Tamarac Utilities Department has developed three proposed educational programs that meet the eligibility requirements for these grant funds; and WHEREAS, the SFWMD grants require a minimum match of 25%; and WHEREAS, the total cost of the three educational programs developed by the Utilities Department is $39,000, which if fully funded, would require a City match of $9,750; and WHEREAS, the deadline for applications for SFWMD educational grant funds is May 28, 1999; and CJ 1 1 Temp. Reso. #8633, May 13, 1999 2 WHEREAS, the applications for SFWMD educational grant funds requires approval by the City Commission of the City of Tamarac; and WHEREAS, it is the recommendation of the Director of Utilities that the City Commission authorize the appropriate City Officials to prepare, sign, and submit three applications to the South Florida Water Management District for education grant funds in the aggregate amount of $39,000 (attached as "Exhibits 1, 2 and 3"); and WHEREAS, the City Commission of the City of Tamarac, Florida, deems it to be in the best interest of the citizens and residents of the City of Tamarac to authorize the appropriate City Officials to prepare, sign, and submit three applications to the South Florida Water Management District for education grant funds in the aggregate amount of $39,000. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA: SECTION 1: The foregoing "WHEREAS" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this resolution. SECTION 2: That the appropriate City Officials to hereby authorized to prepare, sign, and submit three applications to the South Florida Water Management District for education grant funds in the aggregate amount of $39,000 (attached as "Exhibits 1, 2 and 3"). SECTION 3: All resolutions or parts of resolutions in conflict herewith are hereby repealed to the extent of such conflict. SECTION 4: If any clause, section, other part or application of this Resolution is held by any court of competent jurisdiction to be unconstitutional or invalid, in part or application, it shall not affect the validity of the remaining portions or applications of this Resolution. 1 Temp. Reso. #8633, May 13, 1999 3 SECTION 5: This Resolution shall become effective immediately upon its passage and adoption. PASSED, ADOPTED AND APPROVED this hr'i , �"�d ay of 1999. 64 ATTEST: CAROL ZLD, CMC/AAE CITY CLERK I HERE Y ERTIFY that I have appr e t is RESOLUJION as to f rm. A, /7 f / MW/mg MITCHELL S. f,RAk CITY ATTORNEY JOE SCHREIBER MAYOR RECORD OF COMMISSION MAYOR SCHREIBER DIST 1: coMM. PoRTwER DIST 2: V/M MISHKIN DIST 3: Comm, $ULTAN_�F�� DIST 4: Comu anrkc-nv& "EXHIBIT V South Florida Water Management District FY2000 Funding Application Form Water Resources Education Partner Program I• 11 • (From Cost Applicant Other Secured District Funding Total Requested Sharing Proposal) Sources Funding Shares $ 2,500 $ $ 7,500 $ 10,000 Percent of Total 2 5 % % 7 5 % 100% Does the Applicant have funds available and budgeted to pay for the applicant's share of the project cost? Yes C? No ❑ If No, how and when does Applicant propose to secure the necessary funding? Has your organization ever received funding under the Water Resources Education Partner Program (previously the Supplementary Environmental Education Program)? Yes ❑ No If yes, list most recent funding: Year of funding: Amount: $ Project Title: Year of funding: Amount: $ Project Title: Year of funding: Amount: $ Project Title: The undersigned Applicant has read all of the terms and conditions of the Water Resources Education Partner Program Funding Guidelines and Application, and certifies that all of the information contained within this Application Package is true and correct to the best of its knowledge. The undersigned Applicant also certifies that this Application was prepared without collusion with any other person or entity submitting an Application pursuant to this funding program. Authorized Person's Signature:,"' Z Date: S / Print or Type Name: Michael Woika Title: Director of Utilities 0 Cost Sharing Proposal (required) • Applicants must use this page to clearly and completely show information and calculations used to determine the cost -share ratio for the proposed project. A minimum match of 25% is required; indirect costs are not allowable. All costs must be itemized within each major category. Cost Item Matching Funds and/or Services Provided by Applicant Other Secured Funding Source(s) Requested Funding by the District . Direct Dollars $ 2,500 $ $ 7,500 2. In -kind Services $ $ $ TOTAL SOURCE FUNDING $ 2,500 $ $ 7,500 PERCENT OF TOTAL COST 2 5 % % 7 5 GRAND TOTAL $ 10,000 For "Other Secured Funding Sources," list complete name and address of organization(s) below. South Florida Water Management District Water Resources Education Partner Program City of Tamarac Construction of a Biscayne Aquifer Model Detailed Project Description Project Scope: The program will focus on presentations to senior homeowner associations on the need to protect water resources. The use of the aquifer model will emphasize to the target audience the inter -connection between surface activities and protection of groundwater quality. Following the presentations, airboat tours of the Everglades will be scheduled for those interested in further study. The cost of these tours will be partially funded by this grant. Project Plan: Prior to the receipt of funding: • ■ Bids will be solicited from Architectural Model Makers for the construction of the Aquifer Model. ■ The in-house Engineering Department of the City of Tamarac will design the model using artist renderings of the Biscayne Aquifer. The model will incorporate urban areas and the Everglades to demonstrate the effect both have on groundwater quality and our environment. ■ All City procedures for the start of the project will be completed prior to the District's funding in October. Upon receipt of the funding: The contract for the construction of the model will be awarded with a goal of having the work completed by January. While the model is being constructed, a water resource presentation will be developed and scheduled. The first homeowner's presentation will be made to the President's Council, a group with representatives of all homeowner associations in the City. From there, presentation will be scheduled at various associations throughout the City with an emphasis on the associations of the seniors -only communities. Most of the senior communities schedule activities for their residents and welcome visits from City representatives. ■ The City's Public Information Office will market the program to the target audience. Articles will be published in the citywide newsletter offering the program. It will be advertised on the City's web site and on the local cable system's local -access channel. All advertising will stress the District's support and funding of the program. ■ Information packets on the Florida water resources will be developed using, whenever possible, District literature. ■ Following the oral presentations, the City will offer a day trip for seniors to view the Everglades on airboats to emphasize its uniqueness. The cost of these tours will be subsidized by the grant. ■ While not in use for presentations, the aquifer model will be displayed in City Hall. ■ Although senior citizens are the focal point of this project, the aquifer model will also be used for presentations to school groups, the Chamber of Commerce, and for other similar functions. Cost Effectiveness: With a population of just over 50,000 people, this program will cost less than twenty cents per resident. Targeting only the seniors in the community raises the cost per resident to approximately forty cents. Target Audiences: In the 1990 census, 47.6% of the population of Tamarac (44,822 at that time) was over 65. The current population is over 50,000. The current median age is 57.1. This is the target audience. There are more than ninety homeowner associations in the City. Geographic Areas: The program is intended for residents of Tamarac in Broward County. Experience/Qualifications/References: The Director of Utilities received the Environmental Educator Award from the EPA Region I in 1997. He has worked in the water utility industry since 1982. The Laboratory Manager has eight years water quality and is responsible for the wellfield protection program for the City. in • 0 "EXHIBIT 2" South Florida Water Management District FY2000 Funding Application Form Water Resources Education Partner Program Project Title: Development of Water Resource Information for Children in a Comic Book Style Framework Brief Project Description: The proposed project is the development and printing of an informational booklet for children discussing the issues of South Florida water resources. The booklet will be in a comic book style and based on Hydroman, the caged, costumed superhero created by the Tamarac Utilities Department. an rt Via; ter R,egiic ru�ta-c du un gee + �5 FYE>i0'i ete dr ie 17 ❑ District -wide #1 Continue Extracurricular Educational Experiences for ❑ Miami -Dade XSBroward ❑ Lower East Coast Region School -aged Youth ❑ Monroe ❑ Palm Beach #4 Increase Water Resource Awareness, Understanding and ❑ Martin ❑ St, Lucie ❑ Upper East Coast Region Action by Minority Populations T t'getAudience(s e ❑ Polk ❑Highlands ❑ Okeechobee ❑ Orange ❑ Kissimmee Region ❑ Osceola ❑ Glades Lower Elementary -aged Children ❑ Charlotte ❑ Collier ❑ Lower West Coast Region ❑ Lee ❑ Hendry Applicant's Legal Name (Organization Name): Name.of Primary Contact: City of Tamarac Michael Woika, Director of Utilities Applicant's Mailing Address: Primary Contact's MallingAddress: City of Tamarac City of Tamarac Utilities Department Utilities Department 6001 Nob Hill Road 6001 Nob Hill Road Ta ar , FI 3�321-2401 Tamarac, FL 33321-2401 Telep one umber (9 5 4 7 2 4- 2 4 0 0 Telephone Number( 954 7 2 4- 2 4 2 5 Fax Number (954) 724-2406 Fax Number (954) 724-2406 E-Mail Address: E-Mail Address:Mi ch ae 1 W @ tama r ac . o rg Type of Applicant: (Check one) ❑ Individual Date of Incorporation: Jul 19 , 19 6 3 ❑ For -Profit Organization ❑ Not -for -Profit Organization (If applicable) 0 Government Agency ❑ Educational Institution State of Incorporation: Florida 0 Other: (From Cost Applicant Other Secured District Funding Total Sharing Proposal) Sources Requested Funding Shares $ 2,500 $ $ 7,500 $ 10,000 Percent of Total 2 5% % 75 % 100% Does the Applicant have funds available and budgeted to pay for the applicant's share of the project cost? Yes ® No ❑ If No, how and when does Applicant propose to secure the necessary funding? Has your organization ever received funding under the Water Resources Education Partner Program (previously the Supplementary Environmental Education Program)? Yes ❑ No RJ If yes, list most recent funding: Year of funding: Amount: $ Project Title: Year of funding: Amount: $ Project Title: Year of funding: Amount: $ Project Title: The undersigned Applicant has read all of the terms and conditions of the Water Resources Education Partner Program Funding Guidelines and Application, and certifies that all of the information contained within this Application Package is true and correct to the best of its knowledge. The undersigned Applicant also certifies that this Application was prepared without collusion with any other person or entity submitting an Application pursuant to this funding program. Authorized Person's Signature: Date: Print or Type Name: 0 Michacl_Woika Title: Director of Utilities 0 Cost Sharing Proposal (required) Applicants must use this page to clearly and completely show information and calculations used to determine the cost -share ratio for the proposed project. A minimum match of 25% is required; indirect costs are not allowable. All costs must be itemized within each major category. Cost Item Matching Funds and/or Services Provided by Applicant Other Secured Funding Source(s) Requested Funding by the District 1. Direct Dollars $ 2,500 $ $ 7,500 2. In -kind Services $ $ $ TOTAL SOURCE FUNDING $ 2,500 $ $ 7,500 PERCENT OF TOTAL COST 25 % % 75 % GRAND TOTAL $ 10,000 For "Other Secured Funding Sources," list complete name and address of organization(s) below. • South Florida Water Management District Water Resources Education Partner Program City of Tamarac Development of Water Resource Information for Children in a Comic -Book Style Framework Detailed Project Description Project Scope: The Tamarac Utilities Department has created Hydroman, a caped costumed superhero, and his side -kick Drop, who make appearances at City events to promote the efficient use of water and protection of the environment. To reinforce his message, Hydroman gives away pencils, water conservation stickers and AWWA materials. However, the materials that are given to the children are generic in nature. They do not refer to the South Florida water environment, and the specific issues that face the South Florida water environment are not framed or discussed. In order to specifically connect Hydroman, the Tamarac Utilities Department and South Florida water resources information with the lower primary -aged children, the age group that responds most favorably to the Hydroman image, the City of Tamarac is proposing to develop and produce a comic book style information booklet. The booklet would have a story line involving water resources and the protection of the environment, and include water related games and puzzles. The booklet would be given to the children by Hydroman at his appearances. The City of Tamarac believes that the specific information given in booklet form would lead to a better awareness of the water resource issues facing South Florida. The presentation in a comic book style booklet would present the material in a manner that would be attractive to the lower primary aged children, providing enticing reading material, and enhancing the comprehension of the information. The information developed by this program would increase water resources awareness by school -aged youth, and minority populations of school aged youth, successfully addressing FY2000 Project Categories Numbers #1 and #4, Continue Extra Curricular Educational Experiences for School Age Youth and Increase Water Resource Awareness, Understanding and Action by Minority Populations. Project Plan: Following successful award of a Water Resources Education Partner Program Grant for this educational program, the Hydroman/ superhero story plot and the other information would be developed and scripted by the City of Tamarac Utilities Department staff, using water resource information available from the SFWMD and other sources. The services of a commercial computer animator would then be contracted to develop the illustrations and layout for the booklet. The booklet would include appropriate acknowledgements and credit for the SFWMD and Water Resources Education Partner Program. Following the completion of the booklet layout and content, approximately 1000 booklets will be printed in multiple color format. The SFWMD will be sent an appropriate number of the brochures, and the rest distributed through the appearances of and presentations by Hydroman. Payment for the program by the SFWMD will follow the printing of the booklet once the actual total costs are known; the SFWMD will have a single payment to the City of Tamarac. Cost Effectiveness: It has been demonstrated in numerous studies that children read and understand what interests them. Material that is currently available, while being good information, does not generally capture the children's attention. If the material on water resources can be presented in a style and fashion that is attractive to them, such as within a comic book style format and coupled with a presentation by a superhero, the children may be enticed to read the material and retain the information. This is the purpose of this project. There are essentially two major costs for this proposed project: the cost of computer illustration and the cost of printing. The cost of illustration has been estimated at $6,000 and the cost of initial printing at $4,000, for a total cost of $10,000. The costs of developing the information and story scripting, and the costs of distribution by City staff and Hydroman are not included in the cost of the project. Future printing and other costs would be the responsibility of the City of Tamarac. The proposed cost sharing is $7,500 by the SFWMD and $2,500 by the City of Tamarac. Target Audience: The target audience for this material is lower elementary school aged children. It has been shown that material and values presented and understood at this age level remains with the child throughout their life and can guide future understandings and actions. An effective message regarding the need to be aware of protecting water resources and the environment can positively affect the children's awareness of environmental issues. School -age children have had tremendous positive response to Hydroman. Being able to capitalize on that popularity with direct water resource information is the goal of this proposed program. It is anticipated that the material developed by this program will be presented to the children by the costumed Hydroman, heightening the children's excitement to receive the information. Geographic Areas: This proposed program would affect school -aged children in Tamarac, located in the northwestern area of Broward County. This area is located in close proximity to the eastern edge of the Everglades. Experience/Qualification/References: • The City of Tamarac has never undertaken a project similar to this proposed project. However, the City staff, particularly the Utilities Department staff, has a wide knowledge of water resources information and recognizes the issues, and the need to better educate the public on water supply issues. In partial response, the staff has created Hydroman, who talks to children about protection of the environment. The Utilities Director received the Environmental Educator Award form the EPA Region I in 1997. The City currently creates, prints and distributes a number of publications on a monthly, bi-monthly, quarterly and annual basis. 0 "EXHIBIT 3" South Florida Water Management District FY2000 Funding Application Form Water Resources Education Partner Program Project Title: Water Conservation and .Education Project Brief Project Description: The provision of water audits to 400 senior citizen households, including installation of water -saving devices, and provision of educational materials on water conservation techniques. "argetauay(res} gar Muter coust�r R�g�an(s), FY2�Q0 Pro�es,c +�ategory(�es} ❑ District -wide #5 Increase Water Resource ❑ Miami -Dade � Broward ❑Lower East Coast Region Awareness, Understanding ❑ Monroe El Palm Beach and Action by Senior Citizens. ❑ Martin ❑ St. Lucie ❑ Upper East Coast Region Target 4udince(s} ❑ Polk ❑ Highlands ❑ Okeechobee ❑ Orange ❑ Kissimmee Region ❑ Osceola ❑ Glades Senior Citizens ❑ Charlotte ❑ Collier ❑ Lower West Coast Region ❑ Lee ❑ Hendry Applicant's Legal Name (Organization Name): Name of Primary Contact: City of Tamarac Michael Woika, Director of Utilities Applicant's Mailing Address: Primary Contact's Mailing Address: City of Tamarac City of Tamarac Utilities Department Utilities Department 6001 Nob Hill Road 6001 Nob Hill Road Tamarac, FL 33321-2401 Telephone Number ( 9 5 4) 7 2 4- 2 4 0 0 Tamarac FL 33321-2401 Telephone Number ( 9 5 4 7 2 4- 2 4 2 5 Fax Number (954 724-2406 Fax Number 054 ) 724-2406 E-Mail Address: E-Mail Address:MichaelW @ tamarac . org Type of Applicant: (Check one) ❑ Individual Date of Incorporation: July 19, 1963 ❑ For -Profit Organization ❑ Not -for -Profit Organization (If applicable) 12fGovernment Agency ❑ Educational Institution State of Incorporation: Florida ❑ Other: (From Cost Applicant Other Secured District Funding Total Sharing proposal) Sources Requested Funding Shares $ 4,792 $ $ 14,208 $ 19,000 Percent of Total 2 5 % % 7 5 % 100% Does the Applicant have funds available and budgeted to pay for the applicant's share of the project cost? Yes I No ❑ If No, how and when does Applicant propose to secure the necessary funding? Has your organization ever received funding under the Water Resources Education Partner Program (previously the Supplementary Environmental Education Program)? Yes ❑ No ZI If yes, list most recent funding: Year of funding: Amount: $ Project Title: Year of funding: Amount: $ Project Title: Year of funding: Amount: $ Project Title: The undersigned Applicant has read all of the terms and conditions of the Water Resources Education Partner Program Funding Guidelines and Application, and certifies that all of the information contained within this Application Package is true and correct to the best of its knowledge. The undersigned Applicant also certifies that this Application was prepared without collusion with any other person or entity submitting an Application pursuant to this funding program. Authorized Person's Signatur &-4___ Date: Print or Type Name: Michael woika Title: Director of Utilities � Cost Sharing Proposal (required) 4 Applicants must use this page to clearly and completely show information and calculations used to determine the cost -share ratio for the proposed project. A minimum match of 25% is required; indirect costs are not allowable. All costs must be itemized within each major category. Cost Item Matching Funds Other Secured Requested and/or Services Funding Source(s) Funding by the Provided by Applicant District 1. Direct Dollars $ $ $ Conservation Devices (showerheads, leak - 0 - - 0 - 10,000 detectors, toilet displacement kits) Salary 1,188 - 0 - 3,212 Fringes 368 - 0 - 996 f 2. In -kind Services $ $ $ Printing 2,000 - 0 - - 0 - Mileage 636 - 0 -- - 0 - Postage 600 - 0 - - 0 -- TOTAL SOURCE FUNDING $ 4,792 $ - 0 - $ 14,208 PERCENT OF TOTAL COST 2 5 % 0 % 75 % GRANDTOTAL $ 19,000 For "Other Secured Funding Sources," list complete name and address of organization(s) below. 0 . Attachment A SOUTH FLORIDA WATER MANAGEMENT DISTRICT WATER RESOURCES EDUCATION PARTNER PROJECT City of Tamarac Water Conservation and Education Project Project Scope The goal of this demonstration project is to enhance awareness and conservation of water resources amongst senior residents by identifying inefficient household water usage, installation of water —saving devices, and individual education and instruction regarding practical, daily water conservation techniques. Although water conservation has been discussed and advocated by Utilities personnel and regional water authorities for many years, its efficacy is often determined by a variety of factors. Periods of drought will often dramatically capture the attention of the consuming public. On an ongoing basis, however, strategies based upon issues that age groups or economic status have served as effective education tools. The applicant, the City of Tamarac Utilities Department (CTUD) will offer residential water audits to 400 senior households at no expense. The intent of the project is to encourage seniors, who are often living on fixed incomes, to take the initiative to conserve water and decrease their utility expense. If funded, the project will address the FY2000 category #5, Increasing Water Awareness, Understanding and Action by Senior Citizens. Project Plan: Upon notification of award, CTUD will begin the process of randomly identify the households through its utility billing system, with selection based upon above average consumption. The city's Public Information will assist in marketing the project to senior residents throughout the city. After identifying the households to be served, CTUD will contact potential participants by mail and provide additional information regarding the service to be offered. After confirmation of interest, CTUD will schedule respondents for individual visits to conduct the audit. It is generally acknowledged that a one -to one dialogue with customers, in particular senior citizens, is the most effective method to enhance compliance with new techniques or protocols. Concurrently, CTUD will initiate the procurement process required to obtain the water -saving devices and education materials to be installed and /or distributed fa . in the households. Lastly, CTUD will review its customer database to identify potential participants, and begin mailings to confirm interest and cooperation. The site visit will focus on water conservation practices. The first step will entail interviewing the customer regarding his/her water consumption. After providing educational information to the customer, a staff person will install the devices i.e. low -flow showerheads, toilet tank displacement device, leak detection tablets, and inspect toilets for possible leaks. Educational brochures provided by CTUD and SFWMD will be reviewed throughout the visit to reinforce the technical information disseminated throughout the site visit. The customer will be instructed of the potential benefit of each device installed, and of the need for consistent application of the practices learned. A review and analysis of actual consumption will be under taken at three and six month intervals after installation of the devices. A final follow-up survey will be undertaken one year after installation of the device to determine if a) the device is in use and b) conservation practices were still being followed. In summary, the project timeline is as follows: August - September 1999 ♦ Publicize program through the city Public Information Office ♦ Identify 400 households ♦ Contact customers to enlist participation in the project ♦ Hire and train temporary staff ♦ Purchase / complete kits for distribution October 1999 — January 2000 ♦ Conduct audits over 4 month period March — September 2000 ♦ Evaluation of audit impact at three and six month intervals December 2000 ♦ Evaluation of audit impact after one year The applicant will report quarterly on the programmatic and fiscal progress of the project. The proposed payment schedule for the project will be as follows: ♦ First Progress Payment— 10% ♦ First Progress Payment — 35% N M ♦ Second Progress Payment — 35% ♦ Final Payment — 20% The applicant will obtain the approval of SFWMD prior to the issuance of all press releases, as well as for the distribution of all printed material. Further, the agency name or logo will be affixed to all material purchased with grant funds to establish the identity of the funding source. Cost Effectiveness: The principal expenses for this project are personnel ($5,764), water conservation devices ($10,000) and other operating expenses ($3,236). This effectively establishes a unit cost of approximately $47 per household. It is the objective of CTUD to demonstrate that the audit is a cost effective opportunity to reduce a household utility expense, and senior citizens will appreciate and adopt this opportunity on their own, given the experience of their friends and neighbors. Lastly, this experience presents a unique opportunity to instruct consumers about the water conservation issues that affect the region. Target Audience: The target audience for this project are the senior citizens of the City of Tamarac. The number of senior citizens living within the City is significant, with approximately 48% of the population over the age of 65 (1990 Census). The objective is to reach approximately four hundred senior households. Seniors are likely to be more aware of living within one's means, whether it is the household budget or water resources. Seniors in our community have typically reached retirement status, facilitating the task of identifying and scheduling households for site visits. Geographic Area: Tamarac, a city twelve (12) miles square, is one of twenty-nine municipalities in Broward County. It lies between the Everglades Conservation area and the Atlantic Coastal Ridge. Incorporated in 1963, Tamarac is a full service city with a population of 51,400. Experience/Qualifications/References Although the department has never undertaken a project of this nature, it has demonstrated experience in serving water consumers, and an extensive knowledge of concerns voiced by Tamarac residents regarding water consumption. The Utility Department utilizes community forums and publications, neighborhood publications, and billing inserts to regularly inform its customers on water issues ranging from backflow prevention to water quality.