HomeMy WebLinkAboutCity of Tamarac Resolution R-99-179Temp. Reso. #8674
Page 1
June 30, 1999
CITY OF TAMARAC, FLORIDA
RESOLUTION NO. R-99- I I
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF TAMARAC, FLORIDA AUTHORIZING THE APPROPRIATE
CITY OFFICIALS TO EXECUTE AN ENGINEERING
AGREEMENT WITH CRAIG A. SMITH & ASSOCIATES, TO
PROVIDE DESIGN, PERMITTING, BIDDING, CONSTRUCTION
MANAGEMENT AND INSPECTION SERVICES FOR THE
REHABILITATION OF THREE STORMWATER PUMP
STATIONS AS DEFINED IN THE APPROVED FY99 CAPITAL
IMPROVEMENT PROGRAM BUDGET; APPROVING AN
EXPENDITURE NOT TO EXCEED $158,980 FOR "PHASE F
CONSISTING OF DESIGN, PERMITTING AND BIDDING
SERVICES; PROVIDING FOR CONFLICTS; PROVIDING FOR
SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, one of the objectives of the City of Tamarac's Stormwater Management
Division is to provide optimum protection against flooding by establishing and maintaining
efficient stormwater collection, routing and pumping systems; and
WHEREAS, the South Florida Water Management District (SFWMD) sets the
maximum volume of water allowed to be discharged by the City's stormwater pump
stations into the C-14/Cypress Creek canal; and
WHEREAS, the three stormwater pump stations are an essential part of the City's
stormwater system which allow limited control of the canal levels as regulated by SFWMD
within the basin bounded on the north by the C-14 canal, on the west by the L-36 borrow
canal, on the south by Commercial Boulevard, and on the east by the westerly limits of the
City of North Lauderdale, excluding land section 7; and
WHEREAS, failure of a stormwater pump station during a significant storm event
may potentially result in property damage caused by rising floodwaters; and
WHEREAS, it is necessary to rehabilitate said pump stations which have been in
service for approximately 27 years and have exceeded their useful service lifetime
aggravated by significant deterioration, difficulty of obtaining spare parts, ineffectiveness
of further repair attempts and outdated technology; and
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Temp. Reso. #8674
Page 2
June 30, 1999
WHEREAS, request for letters of Interest No. 98-L-03, included as Attachment "2"
herein, for engineering services related to the Stormwater Pump Station Rehabilitation
project was published on November 11, 1998; and
WHEREAS, the following firms, in alphabetical order, responded to said letter of
interest: 1) Calvin Giordano & Associates, Inc., 2) Craig Smith & Associates, 3) Hartman
& Associates, Inc., 4) Keith & Associates, Inc. 5) Quentin L. Hampton & Associates, Inc,
and 6) Williams, Hatfield & Stoner, Inc.; and
WHEREAS, a selection/negotiation committee was appointed by the City Manager
to select the most qualified firm; and
WHEREAS, the selection/negotiation committee found the firm of Craig Smith &
Associates to be the most qualified; and
WHEREAS, the results of the rating for the top three consulting firms is detailed in
Attachment "Y herein; and
WHEREAS, the selection/negotiation committee negotiated the consultant's fees
detailed in Attachment 1" herein; and
WHEREAS, the City Commission authorized funding for the design of the
Stormwater Pump Stations Rehabilitation project in the Fiscal Year 1999 Capital
Improvement Budget; and
WHEREAS, sufficient funding exists in the appropriate Stormwater Fund accounts
for "Phase I" in the amount of $158,980 for design, permitting and bidding services; and
WHEREAS, funding for "Phase II" in the amount of $119,920 for construction
management and inspection services is subject to City Commission acceptance of the
Proposed FY2000 Capital Improvement Budget; and
WHEREAS, the Public Works Director, Purchasing/Contracts Manager, City
Engineer and Stormwater Utility Engineer recommend that the City enter into this
agreement for the design of the Stormwater Pump Station Rehabilitation project; and
WHEREAS, the City Commission of the City of Tamarac. Florida deems it to be in
the best interest of the citizens and residents of the City of Tamarac to execute the
agreement between the City of Tamarac and Craig Smith & Associates for the design of
the Stormwater Pump Station Rehabilitation project.
Temp. Reso. #8674
Page 3
June 30, 1999
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF TAMARAC, FLORIDA THAT:
SECTION 1: The foregoing WHEREAS clauses are hereby ratified and
confirmed as being true and correct and are hereby made a specific part of this Resolution
upon adoption hereof.
SECTION 2: The appropriate City officials are hereby authorized to execute
an agreement between the City of Tamarac and Craig A. Smith & Associates, a copy of
said included as Attachment "A" herein.
SECTION 3: All Resolutions or parts of Resolutions in conflict herewith are
hereby repealed to the extent of such conflict.
SECTION 4: If any provision of this Resolution or the application thereof to
any person or circumstance is held invalid, such invalidity shall not affect other provisions
or applications of this Resolution that can be given effect without the invalid provision or
application, and to this end the provisions of this Resolution are declared to be severable.
SECTION 5: This Resolution shall become effective immediately upon its
passage and adoption.
Temp. Reso. #8674
Page 4
June 30. 1999
PASSED, ADOPTED AND APPROVED this 14`h day of July, 1999.
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JOE SCHREIBER
MAYOR
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UAadm correspondence\agenda\8674RES-C14 Pump Station Design.doc
Attachment "A"
AGREEMENT
City of Tamarac
Engineer/Architect
This is an Agreement between: The CITY OF TAMARAC, a municipal corporation
with principal offices located at 7525 NW 88"' Avenue, Tamarac, Florida, hereinafter referred to as
"CITY"
AND
CRAIG A. SMITH & ASSOCIATES, with principal offices located at 1000 W. McNab Road, Suite
200, Pompano Beach, Florida 33069 its successors and assigns, hereinafter referred to as
"CONSULTANT".
WITNESSETI-I, in consideration of the mutual terms and conditions, promises, covenants and
payments set forth below, and other good and valuable consideration, the adequacy and receipt of
which are acknowledged, CITY and CONSULTANT agree as follows:
ARTICLE 1. The Project
1.1 Scope of Work
A. City does hereby engage the Consultant to perform engineering, construction and
inspection services related to rehabilitating three stormwater pump stations for the City of
Tamarac (hereinafter referred to as City") under the terms and conditions in this contract
and as detailed in Attachment " 1 " attached hereto and incorporated herein as if set forth in
full, all required services relative to:
C-14 STORMWATER PUMP STATION REHABILITATION PROJECT
B. City may terminate this agreement pursuant to Section 8.1, "Termination and Suspension of
Contract", prior to award of Phase "Il", as detailed in Attachment "1", and may enter into
an agreement with any other consultant for Phase "II" if it is deemed to be in the best
interest of the City.
C. Award of Phase "II" as detailed in Attachment "1", is contingent upon approval of the
FY2000 Capital Improvement Budget by the City Commission.
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1.2 Schedule of Services
A. It is understood and agreed that time is of the essence for this contract. Within seven (7)
calendar days after the execution of this contract, the Consultant shall prepare and submit
for approval to the City, a detailed schedule of proposed services showing the order in
which the Consultant proposes to carry on the work. The schedule shall apply to the
completion of all services listed hereunder within the time established by the contract. The
schedule shall be in the form of a progress chart so as to indicate the percentage of work
completed at any time. The Consultant shall, as requested, update the progress chart so as
to indicate the percentage of work completed at any time. The Consultant shall, as
requested, update the progress schedule and deliver three copies to the City.
B. The Consultant shall complete all design work and services within Two Hundred and Ten
(210) calendar days after receipt of written authorization by the City to proceed. This time
frame shall include Fourteen (14) calendar days for client reviews.
C. The time during which the Consultant is delayed in the work by acts of the City or its
employees, or those under contract to the City, or by act of God, which the Consultant
could not have foreseen and provided for, and which is not due to any fault or negligence
on the part of the Consultant, shall be added to the time of completion of the work and the
Consultant shall not be liable for any damages as a result of such delay. City shall not pay
for additional costs due to delay unless approved by Change Order.
1.3 Consultant's Fee
n
City agrees to pay Consultant, an amount not to exceed One Hundred Fifty Eight Thousand
Nine Hundred and Eighty -and No/100 ($158,980.00), for "Phase 1" consisting of tasks 1-
11 as detailed in Attachment "1", Table 1. City agrees to pay Consultant, an amount not to
exceed One Hundred Nineteen Thousand, Nine Hundred and Twenty and No/100
($119,920.00), for "Phase I1" consisting of tasks 12-13 as detailed in Attachment "1
Table 1. This shall constitute the full amount for fees.
B. If the City terminates this contract at any time prior to the completion of any task or phase
of work, the adjusted Consultant's fee will be determined based on the portion of task or
phase of work completed.
C. If the scope of the project is revised, the fee shall be revised by negotiation between the
City and the Consultant. If negotiations fail, the contract will be mutually terminated in
writing.
D. If the City fails to authorize the Consultant to proceed with any portion of this contract for
a period of six (6) months, except as described in Article 8, the City and the Consultant
shall renegotiate the Consultant's fees under this contract. A written amendment shall be
issued and executed by both parties. If no agreement can be reached, this contract shall be
terminated under the provisions of Article 8.
E. It is understood that "Phase 11" consisting of tasks 12-13 as detailed in Attachment "1", is
contingent upon approval of the FY2000 Capital Improvement Budget by the City
Commission.
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ARTICLE 2. Definitions
2.1 Appropriate Authorities - Any private, local, municipal, county, state, regional, or federal
authority, public utility, or other agency.
2.2 Approved Final Construction Cost Estimate - The estimate of construction cost approved by
the City at the time the completed drawings, details and specifications are approved by the
City.
2.3 Purchasing Division - The division of the City authorized by the Commission to administer this
contract.
2.4 City Commission - The City Commission of the City of Tamarac.
2.5 Construction (Project)_ Budget - Funding in place, for the complete construction of the project,
as established by the City.
2.6 Consultant - Architectural and/or Engineering firm hired by the City, based on competence
and related experience, to perform work described in this agreement.
2.7 Contract Documents - Standard contract and all project documents designated in the contract
as part of the contract, including working drawings, specifications, addenda, general conditions
and special conditions of the contract.
2.8 CCi - The City of Tamarac, -and its representatives, as herein stated.
2.9 Itemized Cate Dries of Work - Those applicable and specific categories of work necessary for
completion of construction of the project including, but not limited to: demolition, site
preparation, earthwork and grading, general construction items, sewer, gas, water, plumbing,
storm drains, electrical, on -site improvements, off -site improvements, landscaping and
irrigation.
2.10 Project Construction Cost Estimate - The Consultant's dated, itemized estimate, including the
itemized categories of work, of the entire project's current cost, escalated to the proposed mid
point of construction.
2.11 Project Manager - The City employee responsible for the administration of the contract.
ARTICLE 3. Basic Services of Consultant
3.1 General. Services
The services to be rendered by the Consultant shall consist of all services related to the project
as outlined in Attachment "1", specifically including, but not limited to, the following:
A. Process all matters relating to this project through the Project Manager.
B. Consult with authorized employees, agents, and representatives of the City and other
agencies having jurisdiction relative to the design and construction of the project.
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C. Make field trips as required to review existing site conditions, and to properly prepare
design and construction documents.
D. Attend design meetings as scheduled by the Project Manager, prepare minutes of meetings,
and distribute within three (3) working days.
E. Contract for sub -consultants, at the Consultant's expense, to the extent necessary for design
of the project, including but not limited to, mechanical, electrical, structural and civil
engineers, and landscape consultants, all licensed or registered as such by the State of
Florida. All plans and specifications shall be prepared by a professional currently licensed
by the State of Florida, and shall be signed and sealed by the professional.
F. Submit sub -consultant's names for approval by the City, for each professional element of
service of the project. Nothing in the foregoing procedure shall create any relation
between the City and any sub -consultant employed by the Consultant under terms of this
contract.
G. Designate a principal or member of Consultant's staff satisfactory to the City as the Project
Consultant who shall, as long as Project Consultant's performance continues to be
acceptable to the City, remain in charge of the required services of the project through the
completion of construction.
H. Obtain and comply with requirements of appropriate authorities, utility companies and
other governmental agencies whose jurisdiction affects the design, cost, or construction of
the project. `
1. Prepare plans and specifications in such form as to comply with the latest applicable laws,
building codes and ordinances.
J. Advise the City of deficiencies in construction of the project which have developed
following the acceptance of the work and prior to expiration of the guarantee period of the
project, and suggest satisfactory methods for corrections of such deficiencies.
K. Indicate on the project plans and in the specifications the specific classification of licensed
Contractor required to perform the work.
L. In performing service§ under this Agreement, Consultant shall be deemed an independent
contractor and shall not act as nor be an agent or employee of the City. As an independent
Contractor, Consultant will be solely responsible for determining the means and methods for
performing the professional and/or technical services described in Attachment "I".
3.2 Preliminary Construction Document Services
Upon written authorization by the Project Manager to proceed with preliminary construction
document services, the Consultant shall:
A. In consultation with the Project Manager, obtain project requirements from the City and
prepare preliminary drawings for City approval.
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3.3
B. Prepare and submit for approval a written itemized project construction cost estimate and
schedule. The project schedule shall be in Critical Path Method (C.P.M.) format, listing
sufficient activities for proper schedule tracking. The cost estimate and schedule shall be
provided to Project Manager within fourteen (14) days of the award of contract.
Construction Document Services
Upon Project Manager's approval of preliminary plans and project construction cost estimate
and schedule, and upon receipt of written authorization from the Project Manager to proceed
with the preparation of construction documents, the Consultant shall:
A. Prepare from the approved preliminary plans and specifications, construction documents
consisting of working drawings, specifications and such standard documents and special
requirements as may be furnished by the City.
B. Submit for City review and acceptance, at sixty (60) percent and ninety (90) percent
completion, five (5) sets of construction documents, consisting of working drawings,
specifications, cost estimate, and construction schedule.
C. After obtaining all regulatory agency approvals, i.e., Building and Safety, Environmental
Health, South Florida Water Management District, or other required approval, submit five
(5) sets of construction documents consisting of working drawings, specifications, cost
estimate, and construction schedule at one hundred (100) percent completion.
D. Prepare documents in such detail as may be required to obtain competitive bidding for the
entire project or any divi§ion of the work.
E. Prepare and submit for City approval, a written final project construction cost estimate
upon one hundred (100) percent completion of construction documents. The estimate shall
be itemized including estimates for alternate bid items. In the event that bids are not
solicited within one hundred (100) calendar days after the Consultant submits the one
hundred (100) percent complete construction documents and final estimate to the project
manager, the Consultant shall upon written direction by the Project Manager revise his
final estimate of construction costs so as to reflect any changes in price due to increase or
decrease in construction costs.
F. Upon written approval by Project Manager of a final approved set of drawings and
specifications including all corrections required by building and safety, Public Health
department, and other regulatory agencies, provide a complete set of project documents to
the Project Manager in reproducible form.
3.4 Bidding Services
Upon solicitation of bids by the City, the Consultant shall:
A. Attend the pre -bid meeting as scheduled by the City.
B. Prepare addenda and clarification documents, interpret construction documents and assist
the City as required.
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C. Assist the City with review, evaluation, and recommendations for awarding construction
contracts.
D. If the approved final construction cost estimate for the construction document phase
exceeds the project budget by more than ten (10) percent, the City may, at its discretion,
(1) give written approval of an increase in the project budget, or (2) authorize the soliciting
of bids, reserving their rights under paragraph 3.4, (E)(2) below, or (3) require the
Consultant to revise construction drawings to reduce construction cost to within the project
budget.
E. If the lowest responsible bid received exceeds the project budget by more than ten (10)
percent, the City may, at its discretion, (1) give written approval of an increase in the
project budget, or (2) authorize rebidding of the project within a reasonable time, and
require the Consultant to revise the scope of the project or its quality or both so as to
reduce the project construction cost, in which case the Consultant shall at Consultant's
expense, if so directed by the Project Manager, modify the construction documents as
directed in order to reduce the project construction costs to within the project budget, or (3)
abandon the project.
3.5 Construction Administration Support Services
Upon award of construction contract by the City, the Consultant shall provide all the
construction administration services set forth below:
A. Interpret the contract documents and furnish five (5) copies, one of which shall be in
reproducible form, of air clarification drawings and other documentation required. Prepare
for approval by the City, change orders to construction contract which are necessary as a
result of such interpretations and/or clarifications. Analyze price quotations received from
the construction Consultant for proposed change orders and advise the City as to the
acceptability of same.
B. Make all revisions and changes to the contract documents as directed by the Project
Manager to correct errors, conflicts, or omissions.
C. Make periodic inspection visits (as required) to the project to assure that the progress of the
work, the character, scope and detail of construction, the quantity and quality of materials
and equipment, and the standard of workmanship conform to the intent of the Consultant
as expressed in the contract documents; attend project meetings, prepare minutes for
distribution by the Project Manager. A written report detailing field observations shall be
submitted to the Project Manager following each site visit.
D. Provide technical direction and interpret the contract documents for the Project Manager
and inspectors of the City and advise said Project Manager and inspectors of all
recommendations as required.
E. Render prompt reconunendations on claims disputes and other matters in question between
the construction Consultant and the City relating to the execution or progress of the work
or the interpretation of the contract documents.
F. Analyze and recommend to the City as to acceptability of test reports, methods, materials,
equipment, and systems.
G. Review and recommend to the City as to the acceptability of substitutions proposed by
construction Consultant.
H. Review and advise the Project Manager as to the acceptability of schedules, shop drawings,
laboratory reports, samples, fabrication, erection, and setting drawings, wiring, and control
diagrams, schedules, list of materials and equipment, and other descriptive data
pertaining to materials, equipment, or methods of construction.
1. Assemble and deliver to the City written guarantees, operating and maintenance
instructions books, diagrams, and charts required of the construction Consultant.
J. Participate in the final inspection of the project and advise the City as to the acceptability of
work performed by construction Consultant.
K. Promptly after recording the Notice of Completion by the City, furnish the City, at no
expense to the City, with a City -approved form of one (1) complete set of permanent mylar
transparent reproductions of the original tracings and floppy disk (floppy disk file format
shall be compatible with MS Windows; floppy disk 3 1/2 inch in size; FILE must be
compatible with AUTO C.A.D. software). The reproducible transparencies will be of the
final working drawings and specifications including such revisions that may have been
made in the course of construction. Revisions or changes shall be properly annotated on
the reproducible transparencies and cross-referenced. Each transparency sheet shall be
prominently noted "Record Drawing". Information on reproducible drawings shall be
provided to the City by the Consultants and shall not be delegated by the Consultant to any
other person.
ARTICLE 4. Compensation
4.1 The City shall compensate the Consultant for percentage of tasks completed based upon
Consultant's invoices submitted not more frequently than monthly, as approved by the City.
A. The Consultant shall not be paid for work incidental to changes required by Consultant's
errors or omissions to contract documents.
B. See Attachment "I " for specific breakdown of tasks.
ARTICLE S. Records
All records relating to the Consultant's personnel, consultants, extra services, and reimbursable
services expenses, pertaining to the project shall be kept in a generally acceptable accounting format
and shall be available to the City upon request.
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ARTICLE 6. City Responsibilities
The City is responsible to provide the following:
6.1 Project budget and information relating to facility requirements and project scheduling.
6.2 Reimbursement for reproduction of final drawings and specifications for bidding.
6.3 Building permits, as required.
6.4 Necessary bid package document forms.
6.5 Construction site representative (inspector) as the City deems necessary.
6.6 Notify the Consultant in writing of City procedures required and name the City representative
authorized to act in its behalf. The City shall review documents submitted by the Consultant
and shall promptly render decisions pertaining thereto to avoid unreasonable delay in the
progress of the project.
6.7 Nothing in this agreement nor any act or failure to act on the part of the City shall be construed
as a waiver of claim by the City for any defects or deficiencies in the plans.
ARTICLE 7. Documents
All plans and specifications and other documents prepared by the Consultant shall become and remain
the property of the City. The Consultant and City shall retain reproducible copies of all
documents.
ARTICLE 8. Termination or Suspension of contract
8.1 The City reserves and has the right and privilege of canceling, suspending or abandoning the
execution of any work in connection with this contract at any time upon written notice to the
Consultant. The Consultant may terminate this contract upon thirty-(30) days written notice to
w the City, should the City substantially fail to perform in accordance with its responsibilities.
8.2 In the event of termination, all finished and unfinished design and research documents, data,
studies, surveys, drawings, maps, models, photographs, and reports prepared by the Consultant
shall, become the property of the City.
8.3 In the event of termination, the City shall pay to the Consultant as full payment for all services
performed and all expenses incurred under this contract the sum due and payable.
8.4 It is recognized that the City may, at its discretion, defer the solicitation of bids. The
Consultant agrees to remain responsible for completion of all professional services under this
contract for a period of one -(I) year commencing on the date of submission of the final
approved construction documents and completion of all services under Article 3. If, at the end
of the one -(I) year period, the City has not proceeded with the solicitation of bids, the
Consultant may, by written notice to the City, terminate this contract. It is specifically agreed
that the written notice is essential and the one -(I) year period shall automatically be extended
until receipt of notice. Section 1.3(D) shall not apply to this provision.
8.5 If, after payment of the amount required to be paid under this Article 8 following the
termination of the contract, the City should decide to complete the project, the City shall have
the right of utilization of any original tracings, drawings, calculations, specifications, estimates,
and other design documents and research studies prepared under this contract by the Consultant
who shall make them available upon request by the City. The City agrees to credit the
Consultant with such authorship as may be due, but is not required to renew the contract.
ARTICLE 9. Indemnification
The Consultant agrees to indemnify, defend and hold harmless the City and its elected officials,
authorized agents, officers, volunteers and employees against any and all claims arising from the
Consultant's acts or omissions and for any costs or expenses, including attorney's fees incurred by the
City as a result of any such claim.
The City agrees to hold the Consultant harmless for any damages found by a court of competent
jurisdiction to have been caused by the gross negligence of the City, to the extent permitted by and
amounts provided for by law. Nothing contained herein is intended nor shall be construed to waive the
City's rights and immunities under the common law or Florida Statute s. 768.28, as amended from time
to time. This provision may not be considered to increase or otherwise waive the limits of liability to
third -party claimants established by Florida Statute s. 768.28.
ARTICLE 10. Insurance
Consultant agrees to, in the performance of work and services under this Agreement, comply with all
federal, state, and local laws and regulations now in effect, or hereinafter enacted during the term of
this agreement that are applicable to Consultant, its employees, agents, or subConsultants, if any, with
respect to the work and services described herein.
Consultant shall obtain at Consultant's expense all necessary insurance in such form and amount as
required by the City's Risk Manager before beginning work under this Agreement. Consultant shall
maintain such insurance in full force and effect during the life of this Agreement. Consultant shall
provide to the City's Risk Manager certificates of all insurance required under this section prior to
beginning any work under this Agreement.
Consultant shall indemnify and save the City harmless from any damage resulting to it for failure of
either Consultant or any subConsultant to obtain or maintain such insurance.
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The following are required types and minimum limits of insurance coverage, which the Consultant
agrees to maintain during the term of this contract:
Limits
Line of Business/ Coverage Occurrence Agg egate
Commercial General Liability $1,000,000 $1,000,000
Including:
Premises/Operations
Contractual Liability
Personal Injury
Explosion, Collapse, Underground
Hazard
Products/Completed Operations
Broad Form Property Damage
Cross Liability and Severability of Interest Clause
Automobile Liability $1,000,000 $1,000,000
Workers' Compensation & Employer's
Liability
Statutory
The City reserves the right to require higher limits depending upon the scope of work under this
Agreement.
Neither Consultant nor any subConsultant shall continence work under this contract until they have
obtained all insurance required under this section and have supplied the City with evidence of such
coverage in the form of an insurance certificate and endorsement. The Consultant will ensure that all
subConsultants will comply with the above guidelines and will maintain the necessary coverages
throughout the term of this Agreement.
All insurance carriers shall be rated at least A-VII per Best's Key Rating Guide and be licensed to do
business in Florida. Policies shall be "Occurrence" form.
Each carrier will give the City sixty-(60) days notice prior to cancellation.
The Consultant's liability insurance policies shall be endorsed to add the City of Tamarac as an
"additional insured". The Consultant's Worker's Compensation carrier will provide a Waiver of
Subrogation to the City.
The Consultant shall be responsible for the payment of all deductibles and self -insured retentions. The
City may require that the Consultant purchase a bond to cover the full amount of the deductible or self -
insured retention.
If the Consultant is to provide professional services under this Agreement, the Consultant must provide
the City with evidence of Professional Liability insurance with, at a minimum, a limit of $1,000,000
per occurrence and in the aggregate. "Claims -Made" forms are acceptable for Professional Liability
insurance.
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ARTICLE 11. Successors and Assigns
11.1 This contract shall be binding upon the City and the Consultant and their respective successors
and assigns.
11.2 Neither the performance of this contract, nor any part thereof, nor any monies due or to
become due thereunder may be assigned by the Consultant without the prior written consent
and approval of the City.
ARTICLE 12. Notices
Whenever either party desires or is required under this Agreement to give notice to any other party, it
must be given by written notice, sent by registered United States mail, with return receipt requested,
addressed to the party for whom it is intended at the following addresses.
CITY
City Manager
City of Tamarac
7525 N.W. 88th Avenue
Tamarac, FL 33321
With a copy to City Attorney at the same address.
CONSULTANT
William P. Snow, P.E.
Vice President
Craig A. Smith & Associates
1000 W. McNab Road, Suite 200
Pompano Beach, Florida 33069
ARTICLE 13. Federal Grants, State Grants, Participation
In the event a federal or state grant or other federal or state financing participates in the funding of
this project, the Consultant shall permit access to and grant the right to examine his books covering his
work under this contract. The Cbnsultant shall comply with federal and/or state requirements as to
work hours overtime compensation, nondiscrimination, and contingent fees.
ARTICLE 14. Nondiscrimination
In connection with the performance of the Consultant pursuant to this contract, the Consultant will not
willfully discriminate against any employee or applicant for employment because of race, color,
religion, ancestry, sex or national origin. The Consultant will take affirmative action to ensure that
applicants are employed and the employees are treated during employment without regard to their
race, color, religion, ancestry, sex or national origin. Such action shall include, but not be limited to
the following: employment upgrading, demotion or transfer; recruitment or recruitment advertisement;
layoff or termination; rates of pay or other forms of compensation; and selection for training, including
apprenticeship.
=on
ARTICLE 15. Waiver
The Consultant shall not be relieved of liability to the City for damages sustained by the City
by virtue of any breach of the contract by the Consultant, and the City may withhold any payments
to the Consultant for the purpose of set-off until such time as the exact amount of damages due the
City from the Consultant is determined. The waiver by either party of any breach of this contract
shall not constitute a waiver as to any succeeding breach.
ARTICLE 16. Representatives of the City
The Director of Public Works shall represent the City in all matters pertaining to the services to be
rendered under this contract and shall be the final authority in all matters pertaining to the project.
ARTICLE 17. Venue
This Agreement constitutes the complete understanding of the parties and supersedes any other prior
agreements, and shall be governed by the laws of the State of Florida as now and hereinafter in force.
The venue for actions arising out of this Agreement is fixed in Broward County, Florida.
ARTICLE 18. Errors, Omissions and/or Conflicts
The Consultant shall be responsible for the integrity of all design and research studies and should the
City suffer damages due to errors, omissions and/or conflicts within the contract documents, the
Consultant shall be responsible to the City for costs of all such damages. Proof by certified copies of
insurance for errors, omissions and conflict coverage is required before commencement of engineering
services. This coverage shall remain in full force for the entire contract period at the amount specified
by the Purchasing Division.
-12-
IN WITNESS WHEREOF, the parties hereto have made an executed Agreement on the
respective dates under each signature; City of Tamarac through its City Commission signing by and
through its Mayor and City Manager, authorized to execute same by City Commission the � of
1999, and Craig A. Smith & Associates, signing by and through its Vice President
dul uthorized to execute same.
ATTEST:
CAROL GOLD„ NIC/AAE
CITY CLERK
AP
BY
CITY OF TAMARAC
CITY OF TAMARAC,
a Florida Municipal Corporation
SCHREIBER
JA O
�PERT S. NOE, JR.
TY MANAGER
CONSULTANT
CRAIG A. SMITH & ASSOCIATES
[Name of Firm]
By:
William P. Snow P.E.
Print Name
Vice President
Title
-13-
State of Florida
County of Broward
On this, the 3oth day of June 1999 , before me, the undersigned Notary
Public of the State of Florida , the foregoing instrument was acknowledged
by William P. Snow ,(name of Corporate officer), Vice President
(title), of Craig A. Smith. & Assoc .(name of corporation), a Florida
(state of corporation) corporation, on behalf of the corporation.
WITNESS my hand
and official seal
ALLISON LEPEL
MY COMMISSION 0 CC 830762
LkPIRS: April 27, 2003
Bonded thru Notary PupAC underwriters
a -
Notary Public, .State of Florida
Printed, typed or stamped name of Notary Public
Exactly as commissioned
Personally known by me, .ar
Pr4ui" d dentification :
(Type of identification produced)
mid=fakeffTnr
Did not take an oath
-14-
Attachment "2"
REQUEST FOR
TAM\
�o a
LETTERS OF INTEREST
ENGINEERING SERVICES RELATED TO STORMWATER PUMP STATIONS
RENOVATION DESIGN
RFP 99-L-03
CITY OF TAMARAC
7525 NW 88TH AVENUE
TAMARAC, FLORIDA 33321-2401
F TA
�10 0
City of Tamarac
Finance Department, Purchasing Division
7525 N.W. 88th Avenue, Tamarac, Florida 33321-2401
Telephone: (954) 724-2450 Facsimile (954) 724-2408
Website: www.tamorac.org
DATE: November 11, 1998
REQUEST FOR LETTERS OF INTEREST
ALL INTERESTED PARTIES:
LOI NO. 99-L-03
The City of Tamarac, Florida, hereinafter referred to as CITY, will receive sealed Letters of
Interest (L.O.I.) together with the Qualifications Statement and Proposal Form included
herein and any other information relative to the experience, expertise, or proficiency of the
Proposer, at the office of the Purchasing and Contracts Manager, City Hall, 7525 NW 88
Avenue, Tamarac, Florida 33321, (954) 724-2450, for furnishing the services described
below:
ENGINEERING SERVICES RELATED TO
STORMWATER PUMP STATIONS RENOVATION DESIGN
L.O.I.'s must be received and time stamped by the Purchasing Division, either by mail or
hand delivery, no later than 2:00 p.m. local time on December 9, 1998. Late submittals,
additions or changes will not be accepted.
A Pre -Proposal Conference will be held at Tamarac City Hall on November 24, 1998 at
2.00 p.m. in City Hall Conference Room 105. It will be in the best interest of the
Proposer to attend this meeting.
CITY reserves the right to reject any or all L.O.I.'s, to waive any or all L.O.I.'s received, to re -
advertise for L.O.I.'s, to award in whole or in part to one or more Proposers, or take any other
such actions that may be deemed to be in the best interest of the CITY.
yLy=S. Flurry, CPPO
Purchasing & Contracts Manager
Publish: Sunday, November 15, 1998 & Sunday, November 22, 1998
Equal Opportunity Employer
f
1. PRE -PROPOSAL CONFERENCE
A Pre -Proposal Conference and Facility Orientation will be held on November 24, 1998 at 2:00 p.m.
in City Hall Conference Room 105. The purpose of the Pre -Proposal Conference is to discuss the
contents of this Request for Letters of Interest.
II. STATEMENT OF THE WORK
Pursuant to Florida Statutes, Chapter 287.055 (Consultants Competitive Negotiations Act) and
Tamarac City Code, Section 6-151(2), Professional Services, the City of Tamarac seeks to identify
companies with capabilities to design, bid and provide construction supervision for rehabilitating the
three City stormwater pump stations located along Southgate Blvd and pumping into the C-14 canal.
The work will include, but is not limited to the following:
• If determined necessary by Consultant, replacement of the retaining walls, building structures,
pump intakes, impellers and related hardware, including the piping running to the C-14 (three 35"
pump pipes and one inflow pipe).
• Replacement of propane driven motors with electrical motors with a design pumping rate of
35,000 GPM each and reserve capacity in case any one pump goes down. Include clear controls
and gauges for motor operations.
• Provision of a backup generator capable of running all pumps, motors, lights and telemetry.
Generator shall be protected either in its own enclosure or inside the pump house.
• Installation of canal level monitors capable of measuring the level of the canal with a precision
of at least a tenth of a foot. Devices shall be calibrated using an established benchmark.
• Installation of flow meters for each pump.
• Provision of adequate electrical service needed for new system demands.
• Provision of telemetry system hardware (RTU's antennas, computers etc...) and software to
control pumps and gates and monitor site access (building door/gate open/closed), canal level
monitors, flow meters, pump parameters (rpm's, flow rate, amps drawn etc...) and any other
relevant information.
• Explore possibility of adding onto the system designed by Montgomery Watson for the Utilities
Department or design and specify new communications system.
• Allow for remote operation of pumps on/off, inflow gates open/close from base office or from
laptop computers on the road.
• Stabilization of the banks of the pump station ponds throughout the perimeter
Replacement of the inflow structure, with addition of a small pump to let water into the City from
the C-14 Canal and permitting of this pump through the South Florida Water Management
District.
• Replacement of the rip -rap endwall with new concrete wall structures, including the inflow pipe.
• Provision of access control from Southgate Boulevard.
• Reconfiguration of building structure while maintaining an aesthetically pleasing look (since
stations are highly visible to the public).
• Provision of protection of electrical motors from elements, walk around space for motor
maintenance, entrance detection, storage space and replacement of wood truss roof with
hurricane force wind resistant structure.
• Landscaping throughout site perimeter.
• Bid specification and preparation services.
• Bid evaluation and recommendation of lowest and best qualified Contractor.
• Construction management services.
Ill. QUALIFICATIONS OF PROPOSERS
Proposals will be considered from qualified firms whose experience includes successful work in
the industry.
Proposers should submit seven (7) copies and respond to each of the following items as clearly
as possible:
A brief but complete history of your company.
2. Firm's current Florida Professional Registration License Renewal.
3. Current Professional Qualifications Supplement (PQS) Form DBC5112.
4. Completed SF-254.
5. Completed SF-255.
6. Anticipated approach, scope and time line to complete the proposed project.
7. Resumes of key personnel who will actually be assigned to the project and describing
their role. Note: Tamarac expects those listed to be those who will actually perform
the work. No substitutions will be permitted except in the most dire conditions.
8. A list of at least twa similar projects performed during the last three years
including the following information:
a. Name of the entity for which the work was performed;
b. Brief description of the scope of the project;
C. Initial engineering estimate of the what the project cost (that is, the estimate
prior to the bid);
d. Amount of initial contract award;
e. Total number of change orders to the contract;
f. Total value of change orders for the project;
g. Amount of engineering fees associated initially contracted for;
h. Change orders to engineering services contract and dollar value;
I. Name of contact person with the entity and current telephone number who
can knowledgeably discuss your firm's role and performance in the project.
9. Provide financial statements for your company's past three (3) years of operation.
10, Any other information the firm feels is relevant to evaluating the firms qualifications.
IV. SUBMISSION REQUIREMENTS
Seven (7) copies of the submittals should be mailed or hand delivered to:
City of Tamarac Purchasing Division
7525 N.W. 88th Ave.
Tamarac, FL 33321
Attn: Lynda Flurry, Purchasing and Contracts Manager
The outside of the envelope shall be clearly marked "Engineering Services Related to
Stormwater Pump Stations Renovations Design, Project Number SW97D and LOI No. 99-L-03".
V. SELECTION/NEGOTIATION PROCESS
A Selection/Negotiation Committee has been appointed by the City Manager and will be responsible
for selecting the most qualified firm and then negotiating a contract.
Each firm should submit documents that provide evidence of capability to provide the services
required for the committee's review for short listing purposes. The short listed firms will then be
contacted via telephone and a follow-up letter to prepare for a presentation to the committee so that
a final firm can be selected. The committee will then attempt to negotiate an agreement, which can
be recommended to the Tamarac City Commission for award.
VI. CRITERIA FOR SELECTION
The City will assemble an evaluation and selection committee comprised of staff. This
committee shall evaluate the proposals and recommend the top vendors for detailed
presentations. The committee shall evaluate the proposals based on the following weighted
criteria:
A. Experience 20%
B. Project Organization and Technical 20%
Qualifications of the Persons Assigned
To the Project
C. Project Understanding, Proposed Approach 40%
And Methodology
D. References and Successfully Completed 20%
Similar Projects
Iky,/_V/IIT, U1via 0= :IkiI[of_10h7ILI11&?
100%
These weighted criteria are provided to assist the proposers in the allocation of their time and
efforts during the submission process. The criteria also guides the Evaluation Committee during
the short -listing and final ranking of proposers by establishing a general framework for those
deliberations.
Short listed proposals will be selected for an interview prior to a recommendation being
presented to the City Commission. As the best interest of the CITY may require, the right is
reserved to reject any and all proposals or waive any minor irregularity or technicality in proposals
received. Proposers are cautioned to make no assumptions unless their proposal has been
evaluated as being responsive.
Additional information may be required of the proposer during the review and selection process
to clarify the vendors presented information.
VII. RIGHT TO REJECT PROPOSALS
Submission of a proposal indicates acceptance by the firm of the conditions contained in the
request for proposals unless clearly and specifically noted in the proposal submitted and
confirmed in the contract between the City of Tamarac and the firm selected.
The City of Tamarac reserves the right without prejudice to reject any of all proposals.
VIII. QUESTIONS ABOUT THE LOI
Questions regarding the project or the proposal process shall be directed in writing to Lynda
Flurry, Purchasing & Contracts Manager, City of Tamarac, 7525 NW 88th Avenue, Tamarac, FL
33321 or by fax at (954) 724-2408.
FOR ADDITIONAL TECHNICAL INFORMATION REGARDING THE SCOPE OF THIS PROJECT
CONTACT:
Mauro Burgio, Stormwater Utility Engineer at (954) 724-2449
CONTACT WITH PERSONNEL OF THE CITY OF TAMARAC OTHER THAN THE PURCHASING
AND CONTRACTS MANAGER OR DESIGNATED REPRESENTATIVE REGARDING THEIR
REQUEST FOR LETTERS OF INTEREST MAY BE GROUNDS FOR ELIMINATION FROM THE
SELECTION PROCESS.
IX, INSURANCE RE UIREMENTS
Consultant agrees that he or she will, in the performance of work and services under this Agreement,
comply with all Federal, State and Local laws and regulations now in effect, or hereinafter enacted
during the term of this Agreement that are applicable to Consultant, its employees, agents or
subcontractors, if any, with respect to the work and services described herein.
Consultant shall obtain at Consultant's expense all necessary insurance in such form and amount
as required by the City's Risk Manager before beginning work under this Agreement including, but
not limited to, Worker's Compensation Insurance, Unemployment Insurance, Contractor's Liability
Insurance, and all other insurance required by law. Consultant shall maintain such insurance in full
force and effect during the life of this Agreement. Consultant shall provide to the City's Risk Manager
certificates of all insurances required under this section prior to beginning any work under this
Agreement.
Consultant shall maintain in full force and effect during the life of the contract, Workers'
Compensation insurance covering all employees in performance of work under the contract.
Consultant shall make this same requirement of any of its subcontractors.
Consultant shall indemnify and save the City harmless from any damage resulting to them for failure
of either Consultant or any subcontractor to take out or maintain such insurance.
The following are required types and minimum limits of insurance coverage, which the Consultant
agrees to maintain during the term of this contract:
ERRORS AND OMISSIONS LIABILITY MINIMUM LIMITS/AGGREGATE
$1, 000, 000/2, 000, 000
Neither Consultant nor any subcontractor shall commence work under this contract until they have
obtained all insurance required under this section and have supplied owner with evidence of such
coverage in the form of a Certificate of Insurance and endorsement.
The City shall approve such certificates.
ALL INSURANCE COMPANIES PROVIDED SHALL: Be rated at least A VII per Best's Key Rating
Guide; be licensed to do business in Florida.
All policies provided shall be Occurrence not Claims Made forms. The Consultant 's insurance
policies shall be endorsed to add the City of Tamarac as an Additional Insured. The Consultant shall
be responsible for all deductibles.
All of the policies of insurance so required to be purchased and maintained shall contain a provision
or endorsement that the coverage afforded shall not be canceled, materially changed or renewal
refused until at least thirty (30) calendar days written notice has been given to the City by certified
mail.
GOVERNING LAW:
INTERESTED VENDORS WILL AGREE THAT CONTRACTS SHALL BE GOVERNED BY THE
LAWS OF THE STATE OF FLORIDA. VENUE WILL BE BROWARD COUNTY.
The firm with whom a contract will -be negotiated will be required to complete the following forms
entitled, "Sworn Statement under Sec. 287.133(2)(a), F.S., on Public Entity Crimes", "Offerors
Qualification Statement", "Non -Collusive Affidavit" and "Drug Free Workplace Certification".
Attachments:
1. Public Entity Crimes Form (See Statement Below)
2. Offeror's Qualification Statement
3. Non -Collusive Affidavit
4. Vendor Drug -Free Workplace
5.� Photos and Drawings of Pump Stations
PUBLIC ENTITY CRIMES FORM: A person or affiliate as defined in 287.133, Florida
Statutes, who has been placed on the convicted vendor list maintained by the Florida Department of
Management Services following a conviction for a public entity crime, may not submit a bid on a contract
to provide any goods or services to the City of Tamarac, may not submit a bid on a contract with the City
of Tamarac for the construction or repair of any public building or public Work, may not submit bids on
leases of real property with the City of Tamarac, may not be awarded to perform Work as a contractor,
Supplier, sub -contractor, or consultant under a contract with the City of Tamarac, and may not transact
business with the City of Tamarac in an amount set forth in 287.017, Florida Statutes, for Category Two
for a period of thirty-six (36) months from the date of being placed on the convicted vendor list. In
compliance with Florida State Statute Section 287.133(3)(a), Public Entity Crimes, the form incorporated
into this bid package must be returned signed and notarized, with the Bid Proposal Form(s) at the time of
the bid opening.
f
.r"
Attachment " 3"
Engineering Services Related to Stormwater Pump Stations LOI 99-03
Ranking of Consultants (from 1 to 3, where 1 is best)
Committee Members
Craig A.
Williams,
Quentin L.
Smith
Hatfield & Stoner
Hampton
Stormwater Engineer
2
1
3
Utilities Engineer
1
2
3
Management and Budget Analyst 1
1
2
3
Engineering Inspector
1
2
3
Senior Buyer
2
1
3
Sum Total
7
8
15
RAIN TER PRt:SPNTATIiDNS,W,
�kE "
;
The lowest numerical ranking represents the most qualified firm.
CITY OF TAMARAC
INTEROFFICE MEMORANDUM
CITY MANAGER'S OFFICE
TO: STORMWATER ENGINEER DATE: December 7, 1998
SENIOR BUYER
UTILITIES ENGINEER
MANGMT. & BUDGET ANALYST I
ENGINEERING INSPECTOR
FROM: CITY MANAGER
RE: LOI EVALUATION COMMITTEE
STORMWATER PUMP STATIONS
The City of Tamarac has recently requested letters of interest for the design of
renovations to the three (3) Stormwater Pump Stations. You have been recommended and I
am hereby appointing you to participate in representing the City government as you review and
analyze the proposals..
Thank you for serving in this important capacity
recommendation.
R. S. Noe
c: Purchasing & Contracts Manager
I look forward to learning of your
Attachment "1"
CITY OF TAMARAC
STORMWATER PUMP STATIONS 1,2 & 3
RENOVATIONS
PROPOSAL FOR ENGINEERING SERVICES
J U N E 23, 1999
CRAIG A. SMITH & ASSOCIATES
1000 W. McNab Road, Suite 200
Pompano Beach, Florida 33069
Telephone: (954) 782-8222
Introduction
The City of Tamarac (City) is proposing to rehabilitate three stormwater pump stations
located along Southgate Boulevard and pumping into the C-14 canal. Craig A. Smith &
Associates (CAS) has been selected as the engineer to negotiate a proposal to include
pre -design, design, bidding, construction administration, construction inspection and
commissioning.
This proposal is for Craig A. Smith & Associates (CAS) to provide the engineering and
permitting for the design of the stormwater pump stations. The project includes preparing
a Preliminary Engineering Report detailing our recommendations and preliminary
construction cost. After approval of the Preliminary Engineering Report, CAS will proceed
by preparing the final design and specifications, bid documents and final cost estimates.
CAS will then submit and obtain the necessary pre -construction permits to the
governmental agencies that have jurisdiction over the site. CAS will assist the City during
the bidding process, review the bids and make a recommendation for contract award. Our
proposal also includes engineering services during construction, construction inspection,
commissioning and startup.
In preparing the proposal we have assumed that there are surveys and maps of the
existing stormwater pump stations.
The tasks listed hereafter must be undertaken to complete designing, permitting and
constructing the project.
Phase I consists of Tasks 1 through 11, design and permitting. Phase II consists of Tasks
12 and 13, construction services.
PHASE I DESIGN AND PERMITTING
Task 1: Project Initiation Meeting with City of Tamarac
A meeting with City's Project Manager and the CAS project team will be held immediately
after the authorization to commence the project. This meeting will discuss any modification
to the proposal, discuss and finalize the schedule for each major activity, design criteria
and standard requirement of the City and budget constraints. The City should also inform
CAS in this meeting if there are planned developments or additional items that would
influence the final design.
Lump sum for Task 1: $1,11 0
1
Task 2: Field Survey Contingency
The City is to provide all survey information and maps as required for the project. If some
additional survey information is required and the City does not have this information CAS
can provide this service through our surveying department for an additional fee.
We have approximately 30 staff members within the Survey Department and are qualified
to undertake these services. The field survey is a prerequisite for developing base sheets
for design and preparation of construction plans.
The existing stormwater pump stations are located in the Florida Power and Light
easement and in the southern edge of the South Florida Water Management Districts
Canal C-14 right of way. The City does not have any record of ownership to this property
that can be found at this time. CAS will assist the City with research of records to
determine how much area the City will need for their pump station and assist in the
documentation of the property.
In order to establish a budget for surveying and related services a contingency will be
estimated for the unforeseen and undefined extra surveying work. CAS will not proceed
with any survey items without prior approval from the City.
Contingency for Task 2: $10,000
Task 3: Preliminary Engineering Report
CAS will prepare a preliminary engineering design report. The preliminary engineering
report will provide preliminary drawings showing the concept of the new pump station for
the City to review and finalize. We will also estimate the cost to replace the existing station
with new construction and pumps.
As a part of the report the following items will be undertaken:
• CAS will review the completed survey drawings with the City of Tamarac
• CAS will arrange for soils investigation and soil borings
• Evaluate existing permits
• Prepare base sheets for the three stations with a preliminary site plan
• Size and select pump
• Evaluate back pumping from the canal
• Evaluate an open vs. closed building station
• Evaluate the existing pond as compared to updated stormwater standards
• Recommendations for landscaping and irrigation system
• Prepare preliminary cost estimate
• Evaluate emergency power options and control options.
• Evaluate electrical service to each pump station
K
• Evaluate automatic control system
• Evaluate new SCADA system to allow remote monitoring and control of the pump
station
• Prepare a preliminary architectural conceptual building design
CAS Project Manager will discuss the recommendations of the report with City's Project
Manager. If modification to the recommended alternative is necessary it will be made
during this meeting and the report amended accordingly. The budget for the project will
also be established during this meeting.
Lump sum for Task 3: $34,880
Task 4: Preparation of Detailed Design Drawings and Specifications
Detailed design and preparation of the final bidding drawings will be prepared in this task.
The approved recommendations in the preliminary engineering report will be incorporated
on the drawings. In designing the stormwater pump stations, special attention will be given
to electrical service, emergency power, instrumentation, remote monitoring, landscaping
and architecture to blend to the surrounding area.
The specifications and bidding documents will also be prepared under this task. CAS will
prepare technical specifications and utilize the City's `front end' specifications. These
specifications will be reviewed and modified to conform to the project and the City's
requirements.
Lump sum for Task 4: $69,040
Task 5: Building Design and Specifications
CAS will provide drawings and specifications of the Pump Station Building approved in the
Preliminary Engineering Report. The drawings will consist of architectural, electrical and
mechanical drawings. It is assumed that each building will be the same for each pump
station location.
Lump sum for Task 5: $21,810
Task S: Preparation of Quantity Take Off and Preliminary Cost Estimate
A quantity take -off and estimate of the construction cost will be performed under this task.
The quantities will be incorporated in the bid schedule section of the bidding document. A
preliminary cost estimate will be prepared based on these quantities.
Lump sum for Task 6: $2,090
3
Task 7: Discussion of City"s Review Comments and Preparation of Final
Design and Bidding Documents
Review periods will be at the 60% and 90% complete stages.
CAS will submit the design drawings, specifications, quantities and detailed cost estimate
to the City for their review and comments. One (1) set of comments and marked up
drawings will be returned to CAS. CAS will review and discuss the City's comments with
the City's Project Manager. The final agreed comments will be incorporated in the
drawings and specifications and, if necessary, the cost will be revised accordingly. These
modified drawings and specifications will be the final bidding documents and are not
expected to be reviewed again by the City before bid distribution. It is therefore important
that the City of Tamarac makes a thorough and comprehensive review and includes all
their comments before returning the comments to CAS.
Lump sum for Task 7: $4,280
Task 8: Permits
CAS will prepare and submit permit applications to the regulatory departments and
agencies. Any permit fees shall be paid by the City. Drawings and specifications will also
be modified to conform to any comments these agencies might have. We expect to submit
permit applications to:
a) South Florida Water Management District (SFWMD)
CAS will submit the 90% design drawings to SFWMD for the permit application.
Lump sum for Task 8a: $2,440
b) CAS will also work with the City's building department to ensure that the drawings
conform to their standards. CAS will submit the 60% and 90% design drawings to
the Building Department for their review and comments.
Lump sum for Task 8b: $4,440
El
Task 9: Pre -bid Meeting
We expect the City of Tamarac will directly manage the distribution of the drawings and
documents to potential bidders. CAS will be responsible for printing 25 bid documents. A
pre -bid meeting be held at least fourteen (14) days before the scheduled bid closing. CAS
will actively participate in this pre -bid meeting. Our activities during the meeting will include
providing technical and contractual interpretation of the project, compiling meeting notes,
providing answers to the potential bidders questions. CAS will prepare minutes of the
prebid meeting and any changes to the drawings and specifications which become
necessary after the meeting and will distribute them as an Addendum to the companies
who purchased bidding documents.
Lump sum for Task 9: $3,090
Task 10: Bid Analysis and Contract Recommendation
We expect the bid closing procedure to be directly managed by the City of Tamarac.
However, should it become necessary, CAS's Project Manager can perform this function.
At the bid opening the sealed bids will be opened, checked for conformance and bid bond
and the bid amount read aloud. Thereafter the individual bids will be checked for arithmetic
errors. CAS will prepare a bid tabulation for all the bids outlining the respective unit or
lump sum amount submitted for each item in the bid schedule. CAS will also check the
references of the low bidder. Finally, a recommendation for contract award will be made
based on our assessment and review of the bid prices and contractors reputation and
responsiveness.
Lump sum for Task 10: $1,900
Task 11: Out of Pocket Expenses
Out of pocket expenses shall consist of printing costs and permit fees required by
permitting agencies. We estimate the printing cost for 25 bid documents to be $3,000.
Any additional copies of bid documents (plans and specifications) will be charged at $120
per set.
We estimate the SFWMD permit fee to be $900, however, the SFWMD fees are scheduled
to increase on September 1, 1999.
We are assuming any City of Tamarac permit fees will be waived.
Estimated out of pocket expenses: $3,900
TOTAL. PHASE 1 $158,980
k,
PHASE II CONSTRUCTION SERVICES
Task 12a: Construction Management and Inspection Services
After the City awards the contract to the contractor CAS will provide construction
management and inspection services. During the Construction Phase of the project, CAS
proposes to provide both Engineering Services and Resident Project Representative
Services. Engineering Services during construction shall include the review of contractor
shop drawings, review of contractor payment requisitions, periodic site visits,
interpretations of the contract documents and coordination between the City and the
contractor. Resident Project Representative Services shall be provided to inspect the
progress and quality of the work by the Contractor, and to act as the CAS representative
at the project site regarding all construction activities. These services shall assure the City
that the final installation shall be completed as designed and will provide the City with
years of satisfactory performance. Under ground construction will have a full time resident
project representative and any above ground construction will have part time resident
project representative. CAS will be present during the startup of each pump station.
Construction time for the three (3) pump stations has been estimated to be 12 months from
Notice to Proceed.
Lump sum for Task 12a: $97,510
Task 12b: Construction Management and Inspection Services for the Pump
Station Buildings
During the construction phase of the project CAS proposes to provide architectural and
engineering services. It is also anticipated that the City of Tamarac Building Department
will provide code inspections.
The Architect and Electrical Engineers shall include review of Contractor shop drawings,
periodic site visits, interpretations of the contract documents and coordination between the
City and the Contractor.
Lump sum for Task 12b: $16,510
Task 13: Operation and Maintenance Manual Review
CAS will prepare an Operation and Maintenance (0&M) Manual(s) for the new pump
station to include owners manuals, drawings, spare parts lists, operational procedures, and
a maintenance schedule for all the equipment such as pumps, motors, controls, SCADA
system, and emergency generator.
Lump sum for Task 13: $5,900
TOTAL PHASE II $119,920
C^'
Cost Proposal
CAS proposal to rehabilitate three stormwater pump stations located along Southgate
Boulevard and pumping into the C-14 canal is summarized under each task item.
Exhibit A shows a spread sheet identifying each Task item and summarizes the fee for
each Task including our Subconsultants. CAS will not proceed with a task without the
notice to proceed for each task from the City.
CITY 0 T MA
Signature
t-.A,� (;/P �r �
Name
g
Date
CRAIG A. SMITH & ASS I S
Signature
William P. Snow, P. E., Vice -President
Name
6-z� �9
Date
\\SERVER\MUNIC\MUNIC\PROPOSALUamarac009.doc
7
CITY OF TAMARAC
STORMWATER PUMP STATION RENOVATION
TABLE
ENGINEERING FEE PROPOSAL
1
2
6/23/99
3
4
TASK
SCOPE DESCRIPTION
SUPERENG
PROJ ENG
CADD TECH
CLERICAL
TOTAL
TOTAL
5
NUMBER
HOURS
HOURS
HOURS
HOURS
HOURS
DOLLARS
6
STORMWATER PUMP STATIONS
7
1
Project Initiation Meeting with City
6.00
6.00
0.00
0.00
12.00
$ 1,110
8
9
2
Field Survey Contingency
$ 10,000
10
11
3
Preliminary Engineering Report
68.00
148.00
48.00
28.00
282.00
$ 22,480
12
Review surveys
2.00
4.00
0.00
0.00
6.00
13
prepare base sheets
8.00
24.00
48.00
0.00
80.00
141
select pumps
8.00
40.00
0.00
4.00
52.00
151
eval. exist permits & mgts w/SFWMD lack pump.
8.00
24.00
0.00
4.00
36.00
16
evaluate building
4.00
16.00
0.00
4.00
24.00
17
evaluate ponds
4.00
16.00
0.00
4.00
24.00
18
prelim cost estimates
4.00
24.00
0.00
4.00
32.00
19
Soil testing
4.00
0.00
0.00
2.00
6.00
$ 3,000
20
Electrical sub
8.00
0.00
0.00
2.00
10.00
$ 4,000
211
Architect sub
4.00
0.00
0.00
2.00
6.00
$ 3,000
22
Landscaping Sub
4.00
0.00
0.00
2.00
6.00
$ 2,400
23
Sub Total Task 3
$ 34,880
24
25
4
Detail design and specifications
60.00
120.00
240.00
34.00
454.00
$ 32,990
26
Detail design and specifications
40.00
120.00
240.00
24.00
424.00
27
Structural sub
6.00
0.00
0.00
4.00
10.00
$ 9,650
28
Electrical sub
12.00
0.00
0.00
4.00
16.00
$ 20,800
29
Landscaping Sub
2.00
0.00
0.00
2.00
4.00
$ 5,600
30
Sub Total Task 4
$ 69,040
31
32
5
Building Design and Specifications
24.00
0.00
0.00
6.00
30.00
$ 2,610
33
Building Design
8.00
0.00
0.00
2.00
10.00
341
Electrical and Mechanical sub
4.00
0.00
0.00
2.00
6.00
$ 2,200
35
Architect sub
12.00
0.00
0.00
2.00
14.00
$ 17,000
36
Sub Total Task 5
$ 21,810
37
38
6
Quantity take off cost estimate
4.00
16.00
4.00
2.00
26.00
$ 2,090
39
40
7
60% review
8.00
8.00
8.00
4.00
28.00
$ 2,140
411
90% review
8.00
8.00
8.00
4.00
28.00
$ 2,140
42
Sub Total Task 7
$ 4,280
43
44
8
Permits
45
8a
SFWMD
6.00
20.00
0.00
4.00
30.00
$ 2,440
46
Sub Total Task 8a
$ 2,440
47
48
8b
TAMARAC BUILDING DEPT.
6.00
12.00
0.00
8.00
26.00
$ 1,900
49
Electrical sub
2.00
4.00
0.00
4.00
10.00
$ 540
50
Architect sub
4.00
8.00
0.00
4.00
16.00
$ 2,000
51
Sub Total Task 8b
$ 4,440
52
53
9
Pre bid Meeting
4.00
16.00
0.00
1 2.00
22.00
$ 1,830
CITY OF TAMARAC
STORMWATER PUMP STATION RENOVATION
TABLE 1
ENGINEERING FEE PROPOSAL
54
Electrical sub
$ 1,260
55
Sub Total Task 9
$ 3,090
56
57
10
Bid Analysis
4.00
16.00
0.00
4,00
24.00
$ 1,900
58
59
11
Out of pocket expenses
60
Printing
25
$ 120
$ 3,000
61
Estimated SFWMD permit fee
$ 900
62
Sub Total Task 11
$ 3,900
63
64
TOTAL
TOTAL PHASE I
$ 158,980
65
66
67
12a
Construction management services
118.00
208,00
728.00
56.00
1110.00
$ 78,760
68
Construction management services
100.00
208.00
728.00
50.00
1086.00
69
Structural sub
6.00
0.00
0.00
2.00
8.00
$ 6,750
70
Electrical sub
12.00
0.00
0.00
4.00
16.00
$ 12,000
711
Sub Total Task 12a
$ 97,510
72
73
12b
Construction management services (Building)
20.00
0.00
0.00
6.00
26.00
$ 2,210
74
Construction management services
0.00
0.00
0.00
0.00
0.00
75
Electrical sub
4.00
0.00
0.00
2.00
6.00
$ 1,800
76
Architect sub
16.00
0.00
0.00
4.00
20.00
$ 12,500
77
Sub Total Task 12b
$ 16,510
78
79
13
O & M manual review
20.00
29.00
0.00
5.00
54.00
$ 4,640
80
Mechanical review
16.00
29.00
0.00
3.00
48.00
811
Electrical sub
4.00
0.00
0.00
2.00
6.00
$ 1,260
821
Sub Total Task 13
$ 5,900
83
84
TOTAL
TOTAL PHASE II
$ 119,920
85
86
TOTAL
TOTAL PHASE I AND PHASE II
$ 278,900
87
88
89
90
CAS HOURS
346.00
607.00
1036.00
163.00
2152.00
91
man weeks
53.80
man weeks
92
UNIT COST
$ 100
$ 85
$ 65
$ 35
$ 74.00
93
SUBTOTALOAS
$ 34,600
$ 51,595
$ 67,340
$ 5,705
$ 159,240
$ 159,240
941
SUBTOTAL SUBS
$ 105,760
951
SURVEY CONTINGENCY
$ 10,000
96
OUR OF POCKET EXPENSES
$ 3,900
97
TOTAL
TOTAL PHASE I AND PHASE II
$ 278,900
98
99
##
m:\munic\proposal\tamara10.xls
Temp. Reso. #8674
Page 1
June 30, 1999
CITY OF TAMARAC, FLORIDA
RESOLUTION NO. R-99- 7 9
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF TAMARAC, FLORIDA AUTHORIZING THE APPROPRIATE
CITY OFFICIALS TO EXECUTE AN ENGINEERING
AGREEMENT WITH CRAIG A. SMITH & ASSOCIATES, TO
PROVIDE DESIGN, PERMITTING, BIDDING, CONSTRUCTION
MANAGEMENT AND INSPECTION SERVICES FOR THE
REHABILITATION OF THREE STORMWATER PUMP
STATIONS AS DEFINED IN THE APPROVED FY99 CAPITAL
IMPROVEMENT PROGRAM BUDGET; APPROVING AN
EXPENDITURE NOT TO EXCEED $158,980 FOR "PHASE I"
CONSISTING OF DESIGN, PERMITTING AND BIDDING
SERVICES; PROVIDING FOR CONFLICTS; PROVIDING FOR
SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, one of the objectives of the City of Tamarac's Stormwater Management
Division is to provide optimum protection against flooding by establishing and maintaining
efficient stormwater collection, routing and pumping systems; and
WHEREAS, the South Florida Water Management District (SFWMD) sets the
maximum volume of water allowed to be discharged by the City's stormwater pump
stations into the C-14/Cypress Creek canal; and
WHEREAS, the three stormwater pump stations are an essential part of the City's
stormwater system which allow limited control of the canal levels as regulated by SFWMD
within the basin bounded on the north by the C-14 canal, on the west by the L-36 borrow
canal, on the south by Commercial Boulevard, and on the east by the westerly limits of the
City of North Lauderdale, excluding land section 7; and
WHEREAS, failure of a stormwater pump station during a significant storm event
may potentially result in property damage caused by rising floodwaters; and
WHEREAS, it is necessary to rehabilitate said pump stations which have been in
service for approximately 27 years and have exceeded their useful service lifetime
aggravated by significant deterioration, difficulty of obtaining spare parts, ineffectiveness
of further repair attempts and outdated technology; and
Temp. Reso. #8674
Page 2
June 30, 1999
WHEREAS, request for letters of Interest No. 98-L-03, included as Attachment "2"
herein, for engineering services related to the Stormwater Pump Station Rehabilitation
project was published on November 11, 1998; and
WHEREAS, the following firms, in alphabetical order, responded to said letter of
interest: 1) Calvin Giordano & Associates, Inc., 2) Craig Smith & Associates, 3) Hartman
& Associates, Inc., 4) Keith & Associates, Inc. 5) Quentin L. Hampton & Associates, Inc,
and 6) Williams, Hatfield & Stoner, Inc.; and
WHEREAS, a selection/negotiation committee was appointed by the City Manager
to select the most qualified firm; and
WHEREAS, the selection/negotiation committee found the firm of Craig Smith &
Associates to be the most qualified; and
WHEREAS, the results of the rating for the top three consulting firms is detailed in
Attachment "3" herein; and
WHEREAS, the selection/negotiation committee negotiated the consultant's fees
detailed in Attachment 1" herein; and
WHEREAS, the City Commission authorized funding for the design of the
Stormwater Pump Stations Rehabilitation project in the Fiscal Year 1999 Capital
Improvement Budget; and
WHEREAS, sufficient funding exists in the appropriate Stormwater Fund accounts
for "Phase I" in the amount of $158,980 for design, permitting and bidding services; and
WHEREAS, funding for "Phase II" in the amount of $119,920 for construction
management and inspection services is subject to City Commission acceptance of the
Proposed FY2000 Capital Improvement Budget; and
WHEREAS, the Public Works Director, Purchasing/Contracts Manager, City
Engineer and Stormwater Utility Engineer recommend that the City enter into this
agreement for the design of the Stormwater Pump Station Rehabilitation project; and
WHEREAS, the City Commission of the City of Tamarac, Florida deems it to be in
the best interest of the citizens and residents of the City of Tamarac to execute the
agreement between the City of Tamarac and Craig Smith & Associates for the design of
the Stormwater Pump Station Rehabilitation project.
1
1
1
Temp. Reso. #8674
Page 3
June 30, 1999
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF TAMARAC, FLORIDA THAT:
SECTION 1: The foregoing WHEREAS clauses are hereby ratified and
confirmed as being true and correct and are hereby made a specific part of this Resolution
upon adoption hereof.
SECTION 2: The appropriate City officials are hereby authorized to execute
an agreement between the City of Tamarac and Craig A. Smith & Associates, a copy of
said included as Attachment "A" herein.
SECTION 3: All Resolutions or parts of Resolutions in conflict herewith are
hereby repealed to the extent of such conflict.
SECTION 4: If any provision of this Resolution or the application thereof to
any person or circumstance is held invalid, such invalidity shall not affect other provisions
or applications of this Resolution that can be given effect without the invalid provision or
application, and to this end the provisions of this Resolution are declared to be severable.
SECTION 5: This Resolution shall become effective immediately upon its
passage and adoption.
1
PASSED, ADOPTED AND APPROVED this 141h day of July, 1999.
ATTEST:
ROL G LD, CMC/AAE
CITY CLERK
I HEREBY CERTIFY that I
approved this
RESObUTION as to form.
ITCHELL S.
CITY ATTO
RECOF
MAYOR
DIST 1:
DIST 2:
DIST I
DIST 4:
U:\adm correspondence\agenda\8674RES-C14 Pump Station Design.doc
Temp. Reso. #8674
Page 4
June 30, 1999
JOE ..
MAYORER
Attachment "A"
AGREEMENT
City of Tamarac
Engineer/Architect
This is an Agreement between: The CITY OF TAMARAC, a municipal corporation
with principal offices located at 7525 NW 88ffi Avenue, Tamarac, Florida, hereinafter referred to as
"CITY"
DZED
CRAIG A. SMITH & ASSOCIATES, with principal offices located at 1000 W. McNab Road, Suite
200, Pompano Beach, Florida 33069 its successors and assigns, hereinafter referred to as
"CONSULTANT".
WITNESSETH, in consideration of the mutual terms and conditions, promises, covenants and
payments set forth below, and other good and valuable consideration, the adequacy and receipt of
• which are acknowledged, CITY and CONSULTANT agree as follows:
•
ARTICLE 1. The Project
1.1 Scope of Work
A. City does hereby engage the Consultant to perform engineering, construction and
inspection services related to rehabilitating three stormwater pump stations for the City of
Tamarac (hereinafter referred to as "City") under the terms and conditions in this contract
and as detailed in Attachment "1" attached hereto and incorporated herein as if set forth in
- full, all required services relative to:
C-14 STORMWATER PUMP STATION REHABILITATION PROJECT
B. City may terminate this agreement pursuant to Section 8.1, "Termination and Suspension of
Contract", prior to award of Phase "II", as detailed in Attachment " I", and may enter into
an agreement with any other consultant for Phase "II" if it is deemed to be in the best
interest of the City.
C. Award of Phase "II" as detailed in Attachment "1", is contingent upon approval of the
FY2000 Capital Improvement Budget by the City Commission.
- 1 -
1.2 Schedule of Services
A. It is understood and agreed that time is of the essence for this contract. Within seven (7)
calendar days after the execution of this contract, the Consultant shall prepare and submit
for approval to the City, a detailed schedule of proposed services showing the order in
which the Consultant proposes to carry on the work. The schedule shall apply to the
completion of all services listed hereunder within the time established by the contract. The
schedule shall be in the form of a progress chart so as to indicate the percentage of work
completed at any time. The Consultant shall, as requested, update the progress chart so as
to indicate the percentage of work completed at any time. The Consultant shall, as
requested, update the progress schedule and deliver three copies to the City.
B. The Consultant shall complete all design work and services within Two Hundred and Ten
(210) calendar days after receipt of written authorization by the City to proceed. This time
frame shall include Fourteen (14) calendar days for client reviews.
C. The time during which the Consultant is delayed in the work by acts of the City or its
employees, or those under contract to the City, or by act of God, which the Consultant
could not have foreseen and provided for, and which is not due to any fault or negligence
on the part of the Consultant, shall be added to the time of completion of the work and the
Consultant shall not be liable for any damages as a result of such delay. City shall not pay
for additional costs due to delay unless approved by Change Order.
1.3 Consultant's Fee
A. City agrees to pay Consultant, an amount not to exceed One Hundred Fifty Eight Thousand
Nine Hundred and Eighty and No/100 ($158,980.00), for "Phase I" consisting of tasks 1-
11 as detailed in Attachment "1", Table 1. City agrees to pay Consultant, an amount not to
exceed One Hundred Nineteen Thousand, Nine Hundred and Twenty and No/100
($119,920.00), for "Phase II" consisting of tasks 12-13 as detailed in Attachment "I",
Table 1. This shall constitute the full amount for fees.
B. If the City terminates this contract at any time prior to the completion of any task or phase
of work, the adjusted Consultant's fee will be determined based on the portion of task or
phase of work completed.
C. If the scope of the project is revised, the fee shall be revised by negotiation between the
City and the Consultant. If negotiations fail, the contract will be mutually terminated in
writing.
D. If the City fails to authorize the Consultant to proceed with any portion of this contract for
a period of six (6) months, except as described in Article 8, the City and the Consultant
shall renegotiate the Consultant's fees under this contract. A written amendment shall be
issued and executed by both parties. If no agreement can be reached, this contract shall be
terminated under the provisions of Article 8.
E. It is understood that "Phase II" consisting of tasks 12-13 as detailed in Attachment "1", is
contingent upon approval of the FY2000 Capital Improvement Budget by the City
Commission. 0
-2-
• ARTICLE 2. Defuutions
2.1
Appropriate Authorities - Any private, local, municipal, county, state, regional, or federal
authority, public utility, or other agency.
2.2
Approved Final Construction Cost Estimate - The estimate of construction cost approved by
the City at the time the completed drawings, details and specifications are approved by the
City.
2.3
Purchasing Division - The division of the City authorized by the Commission to administer this
contract.
2.4
City Commission - The City Commission of the City of Tamarac.
2.5
Construction Project Bud et - Funding in place, for the complete construction of the project,
as established by the City.
2.6
Consultant - Architectural and/or Engineering firm hired by the City, based on competence
and related experience, to perform work described in this agreement.
2.7
Contract Documents - Standard contract and all project documents designated in the contract
as part of the contract, including working drawings, specifications, addenda, general conditions
and special conditions of the contract.
2.8
City - The City of Tamarac, -and its representatives, as herein stated.
2.9 Itemized Categories of Work - Those applicable and specific categories of work necessary for
completion of construction of the project including, but not limited to: demolition, site
preparation, earthwork and grading, general construction items, sewer, gas, water, plumbing,
storm drains, electrical, on -site improvements, off -site improvements, landscaping and
irrigation.
2.10 Project Construction Cost Estimate - The Consultant's dated, itemized estimate, including the
itemized categories of work, of the entire project's current cost, escalated to the proposed mid
point of construction.
2.11 Project Manager - The City employee responsible for the administration of the contract.
ARTICLE 3. Basic Services of Consultant
3.1 General Services
The services to be rendered by the Consultant shall consist of all services related to the project
as outlined in Attachment "1", specifically including, but not limited to, the following:
A. Process all matters relating to this project through the Project Manager.
B. Consult with authorized employees, agents, and representatives of the City and other
agencies having jurisdiction relative to the design and construction of the project.
mo
C. Make field trips as required to review existing site conditions, and to properly prepare
design and construction documents.
D. Attend design meetings as scheduled by the Project Manager, prepare minutes of meetings,
and distribute within three (3) working days.
E. Contract for sub -consultants, at the Consultant's expense, to the extent necessary for design
of the project, including but not limited to, mechanical, electrical, structural and civil
engineers, and landscape consultants, all licensed or registered as such by the State of
Florida. All plans and specifications shall be prepared by a professional currently licensed
by the State of Florida, and shall be signed and sealed by the professional.
F. Submit sub -consultant's names for approval by the City, for each professional element of
service of the project. Nothing in the foregoing procedure shall create any relation
between the City and any sub -consultant employed by the Consultant under terms of this
contract.
G. Designate a principal or member of Consultant's staff satisfactory to the City as the Project
Consultant who shall, as long as Project Consultant's performance continues to be
acceptable to the City, remain in charge of the required services of the project through the
completion of construction.
H. Obtain and comply with requirements of appropriate authorities, utility companies and
other governmental agencies whose jurisdiction affects the design, cost, or construction of
the project.`
0
I. Prepare plans and specifications in such form as to comply with the latest applicable laws,
building codes and ordinances.
J. Advise the City of deficiencies in construction of the project which have developed
following the acceptance of the work and prior to expiration of the guarantee period of the
project, and suggest satisfactory methods for corrections of such deficiencies.
K. Indicate on the project plans and in the specifications the specific classification of licensed
Contractor required to perform the work.
L. In performing service§ under this Agreement, Consultant shall be deemed an independent
contractor and shall not act as nor be an agent or employee of the City. As an independent
Contractor, Consultant will be solely responsible for determining the means and methods for
performing the professional and/or technical services described in Attachment "1".
3.2 Preliminary Construction Document Services
Upon written authorization by the Project Manager to proceed with preliminary construction
document services, the Consultant shall:
A. In consultation with the Project Manager, obtain project requirements from the City and
prepare preliminary drawings for City approval. •
-4-
B. Prepare and submit for approval a written itemized project construction cost estimate and
schedule. The project schedule shall be in Critical Path Method (C.P.M.) format, listing
sufficient activities for proper schedule tracking. The cost estimate and schedule shall be
provided to Project Manager within fourteen (14) days of the award of contract.
3.3 Construction Document Services
Upon Project Manager's approval of preliminary plans and project construction cost estimate
and schedule, and upon receipt of written authorization from the Project Manager to proceed
with the preparation of construction documents, the Consultant shall:
A. Prepare from the approved preliminary plans and specifications, construction documents
consisting of working drawings, specifications and such standard documents and special
requirements as may be furnished by the City.
B. Submit for City review and acceptance, at sixty (60) percent and ninety (90) percent
completion, five (5) sets of construction documents, consisting of working drawings,
specifications, cost estimate, and construction schedule.
C. After obtaining all regulatory agency approvals, i.e., Building and Safety, Environmental
Health, South Florida Water Management District, or other required approval, submit five
(5) sets of construction documents consisting of working drawings, specifications, cost
estimate, and construction schedule at one hundred (100) percent completion.
• D. Prepare documents in such detail as may be required to obtain competitive bidding for the
entire project or any division of the work.
E. Prepare and submit for City approval, a written final project construction cost estimate
upon one hundred (100) percent completion of construction documents. The estimate shall
be itemized including estimates for alternate bid items. In the event that bids are not
solicited within one hundred (100) calendar days after the Consultant submits the one
hundred (100) percent complete construction documents and final estimate to the project
manager, the Consultant shall upon written direction by the Project Manager revise his
final estimate of construction costs so as to reflect any changes in price due to increase or
decrease in construction costs.
F. Upon written approval by Project Manager of a final approved set of drawings and
specifications including all corrections required by building and safety, Public Health
department, and other regulatory agencies, provide a complete set of project documents to
the Project Manager in reproducible form.
3.4 Bidding Services
Upon solicitation of bids by the City, the Consultant shall:
A. Attend the pre -bid meeting as scheduled by the City.
B. Prepare addenda and clarification documents, interpret construction documents and assist
the City as required.
-5-
C. Assist the City with review, evaluation, and recommendations for awarding construction
contracts.
D. If the approved final construction cost estimate for the construction document phase
exceeds the project budget by more than ten (10) percent, the City may, at its discretion,
(1) give written approval of an increase in the project budget, or (2) authorize the soliciting
of bids, reserving their rights under paragraph 3.4, (E)(2) below, or (3) require the
Consultant to revise construction drawings to reduce construction cost to within the project
budget.
E. If the lowest responsible bid received exceeds the project budget by more than ten (10)
percent, the City may, at its discretion, (1) give written approval of an increase in the
project budget, or (2) authorize rebidding of the project within a reasonable time, and
require the Consultant to revise the scope of the project or its quality or both so as to
reduce the project construction cost, in which case the Consultant shall at Consultant's
expense, if so directed by the Project Manager, modify the construction documents as
directed in order to reduce the project construction costs to within the project budget, or (3)
abandon the project.
3.5 Construction Administration Support Services
Upon award of construction contract by the City, the Consultant shall provide all the
construction administration services set forth below:
A. Interpret the contract documents and furnish five (5) copies, one of which shall be in •
reproducible form, of alr clarification drawings and other documentation required. Prepare
for approval by the City, change orders to construction contract which are necessary as a
result of such interpretations and/or clarifications. Analyze price quotations received from
the construction Consultant for proposed change orders and advise the City as to the
acceptability of same.
B. Make all revisions and changes to the contract documents as directed by the Project
Manager to correct errors, conflicts, or omissions.
C. Make periodic inspection visits (as required) to the project to assure that the progress of the
work, the character, scope and detail of construction, the quantity and quality of materials
and equipment, and the standard of workmanship conform to the intent of the Consultant
as expressed in the contract documents; attend project meetings, prepare minutes for
distribution by the Project Manager. A written report detailing field observations shall be
submitted to the Project Manager following each site visit.
D. Provide technical direction and interpret the contract documents for the Project Manager
and inspectors of the City and advise said Project Manager and inspectors of all
recommendations as required.
E. Render prompt recommendations on claims disputes and other matters in question between
the construction Consultant and the City relating to the execution or progress of the work
or the interpretation of the contract documents. 0
-6-
• F. Analyze and recommend to the City as to acceptability of test reports, methods, materials,
equipment, and systems.
G. Review and recommend to the City as to the acceptability of substitutions proposed by
construction Consultant.
H. Review and advise the Project Manager as to the acceptability of schedules, shop drawings,
laboratory reports, samples, fabrication, erection, and setting drawings, wiring, and control
diagrams, schedules, list of materials and equipment, and other descriptive data
pertaining to materials, equipment, or methods of construction.
1. Assemble and deliver to the City written guarantees, operating and maintenance
instructions books, diagrams, and charts required of the construction Consultant.
J. Participate in the final inspection of the project and advise the City as to the acceptability of
work performed by construction Consultant.
K. Promptly after recording the Notice of Completion by the City, furnish the City, at no
expense to the City, with a City -approved form of one (1) complete set of permanent mylar
transparent reproductions of the original tracings and floppy disk (floppy disk file format
shall be compatible with MS Windows; floppy disk 3 1/2 inch in size; FILE must be
compatible with AUTO C.A.D. software). The reproducible transparencies will be of the
final working drawings and specifications including such revisions that may have been
. made in the course of construction. Revisions or changes shall be properly annotated on
the reproducible transparencies and cross-referenced. Each transparency sheet shall be
prominently noted "Record Drawing". Information on reproducible drawings shall be
provided to the City by the Consultants and shall not be delegated by the Consultant to any
other person.
L
ARTICLE 4. Compensation
4.1 The City shall compensate the Consultant for percentage of tasks completed based upon
Consultant's invoices submitted not more frequently than monthly, as approved by the City.
A. The Consultant shall not be paid for work incidental to changes required by Consultant's
errors or omissions to contract documents.
B. See Attachment " 1 " for specific breakdown of tasks.
ARTICLE S. Records
All records relating to the Consultant's personnel, consultants, extra services, and reimbursable
services expenses, pertaining to the project shall be kept in a generally acceptable accounting format
and shall be available to the City upon request.
-7-
ARTICLE 6. City Responsibilities
The City is responsible to provide the following:
6.1 Project budget and information relating to facility requirements and project scheduling.
6.2 Reimbursement for reproduction of final drawings and specifications for bidding.
6.3 Building permits, as required.
6.4 Necessary bid package document forms.
6.5 Construction site representative (inspector) as the City deems necessary.
6.6 Notify the Consultant in writing of City procedures required and name the City representative
authorized to act in its behalf. The City shall review documents submitted by the Consultant
and shall promptly render decisions pertaining thereto to avoid unreasonable delay in the
progress of the project.
6.7 Nothing in this agreement nor any act or failure to act on the part of the City shall be construed
as a waiver of claim by the City for any defects or deficiencies in the plans.
ARTICLE 7. Documents
All plans and specifications and other documents prepared by the Consultant shall become and remain •
the property of the City. The Consultant and City shall retain reproducible copies of all
documents.
ARTICLE 8. Termination or Suspension of contract
8.1 The City reserves and has the right and privilege of canceling, suspending or abandoning the
execution of any work in connection with this contract at any time upon written notice to the
Consultant. The Consultant may terminate this contract upon thirty-(30) days written notice to
the City, should the City substantially fail to perform in accordance with its responsibilities.
8.2 In the event of termination, all finished and unfinished design and research documents, data,
studies, surveys, drawings, maps, models, photographs, and reports prepared by the Consultant
shall, become the property of the City.
8.3 In the event of termination, the City shall pay to the Consultant as full payment for all services
performed and all expenses incurred under this contract the sum due and payable.
•
2le
8.4 It is recognized that the City may, at its discretion, defer the solicitation of bids. The
Consultant agrees to remain responsible for completion of all professional services under this
contract for a period of one -(I) year commencing on the date of submission of the final
approved construction documents and completion of all services under Article 3. If, at the end
of the one -(I) year period, the City has not proceeded with the solicitation of bids, the
Consultant may, by written notice to the City, terminate this contract. It is specifically agreed
that the written notice is essential and the one -(I) year period shall automatically be extended
until receipt of notice. Section 1.3(D) shall not apply to this provision.
8.5 If, after payment of the amount required to be paid under this Article 8 following the
termination of the contract, the City should decide to complete the project, the City shall have
the right of utilization of any original tracings, drawings, calculations, specifications, estimates,
and other design documents and research studies prepared under this contract by the Consultant
who shall make them available upon request by the City. The City agrees to credit the
Consultant with such authorship as may be due, but is not required to renew the contract.
ARTICLE 9. Indemnification
The Consultant agrees to indemnify, defend and hold harmless the City and its elected officials,
authorized agents, officers, volunteers and employees against any and all claims arising from the
Consultant's acts or omissions and for any costs or expenses, including attorney's fees incurred by the
City as a result of any such claim.
The City agrees to hold the Consultant harmless for any damages found by a court of competent
jurisdiction to have been caused by the gross negligence of the City, to the extent permitted by and
amounts provided for by law. Nothing contained herein is intended nor shall be construed to waive the
City's rights and immunities under the common law or Florida Statute s. 768.28, as amended from time
to time. This provision may not be considered to increase or otherwise waive the limits of liability to
third -party claimants established by Florida Statute s. 768.28.
ARTICLE 10. Insurance
Consultant agrees to, in the performance of work and services under this Agreement, comply with all
federal, state, and local laws and regulations now in effect, or hereinafter enacted during the term of
this agreement that are applicable to Consultant, its employees, agents, or subConsultants, if any, with
respect to the work and services described herein.
Consultant shall obtain at Consultant's expense all necessary insurance in such form and amount as
required by the City's Risk Manager before beginning work under this Agreement. Consultant shall
maintain such insurance in full force and effect during the life of this Agreement. Consultant shall
provide to the City's Risk Manager certificates of all insurance required under this section prior to
beginning any work under this Agreement.
Consultant shall indemnify and save the City harmless from any damage resulting to it for failure of
either Consultant or any subConsultant to obtain or maintain such insurance.
rI
The following are required types and minimum limits of insurance coverage, which the Consultant
agrees to maintain during the term of this contract:
Limits
Line of Business/ Coverage Occurrence Aggregate
Commercial General Liability $1,000,000 $1,000,000
Including:
Premises/Operations
Contractual Liability
Personal Injury
Explosion, Collapse, Underground
Hazard
Products/Completed Operations
Broad Form Property Damage
Cross Liability and Severability of Interest Clause
Automobile Liability $1,000,000 $1,000,000
Workers' Compensation & Employer's
Liability
Statutory
The City reserves the right to require higher limits depending upon the scope of work under this
Agreement.
Neither Consultant nor any subConsultant shall commence work under this contract until they have
obtained all insurance required under this section and have supplied the City with evidence of such
coverage in the form of an insurance certificate and endorsement. The Consultant will ensure that all
subConsultants will comply with the above guidelines and will maintain the necessary coverages
throughout the term of this Agreement.
All insurance carriers shall be rated at least A-VII per Best's Key Rating Guide and be licensed to do
business in Florida. Policies shall be "Occurrence" form.
Each carrier will give the City sixty-(60) days notice prior to cancellation.
The Consultant's liability insurance policies shall be endorsed to add the City of Tamarac as an
"additional insured". The Consulttant's Worker's Compensation carrier will provide a Waiver of
Subrogation to the City.
The Consultant shall be responsible for the payment of all deductibles and self -insured retentions. The
City may require that the Consultant purchase a bond to cover the full amount of the deductible or self -
insured retention.
El
•
If the Consultant is to provide professional services under this Agreement, the Consultant must provide
the City with evidence of Professional Liability insurance with, at a minimum, a limit of $1,000,000
per occurrence and in the aggregate. "Claims -Made" forms are acceptable for Professional Liability
insurance. •
-10-
0 ARTICLE 11. Successors and Assigns
11.1 This contract shall be binding upon the City and the Consultant and their respective successors
and assigns.
11.2 Neither the performance of this contract, nor any part thereof, nor any monies due or to
become due thereunder may be assigned by the Consultant without the prior written consent
and approval of the City.
ARTICLE 12. Notices
Whenever either party desires or is required under this Agreement to give notice to any other party, it
must be given by written notice, sent by registered United States mail, with return receipt requested,
addressed to the party for whom it is intended at the following addresses.
CITY
City Manager
City of Tamarac
7525 N.W. 88th Avenue
Tamarac, FL 33321
With a copy to City Attorney at the same address.
• CONSULTANT
William P. Snow, P.E.
Vice President
Craig A. Smith & Associates
1000 W. McNab Road, Suite 200
Pompano Beach, Florida 33069
ARTICLE 13. Federal Grants, State Grants, Participation
In the event a federal or state grant or other federal or state financing participates in the funding of
this project, the Consultant shall permit access to and grant the right to examine his books covering his
work under this contract. The Consultant shall comply with federal and/or state requirements as to
work hours overtime compensation, nondiscrimination, and contingent fees.
ARTICLE 14. Nondiscrimination
In connection with the performance of the Consultant pursuant to this contract, the Consultant will not
willfully discriminate against any employee or applicant for employment because of race, color,
religion, ancestry, sex or national origin. The Consultant will take affirmative action to ensure that
applicants are employed and the employees are treated during employment without regard to their
race, color, religion, ancestry, sex or national origin. Such action shall include, but not be limited to
the following: employment upgrading, demotion or transfer; recruitment or recruitment advertisement;
40 layoff or termination; rates of pay or other forms of compensation; and selection for training, including
apprenticeship.
- 11 -
ARTICLE 15. Waiver 0
The Consultant shall not be relieved of liability to the City for damages sustained by the City
by virtue of any breach of the contract by the Consultant, and the City may withhold any payments
to the Consultant for the purpose of set-off until such time as the exact amount of damages due the
City from the Consultant is determined. The waiver by either party of any breach of this contract
shall not constitute a waiver as to any succeeding breach.
ARTICLE 16. Representatives of the City
The Director of Public Works shall represent the City in all matters pertaining to the services to be
rendered under this contract and shall be the final authority in all matters pertaining to the project.
ARTICLE 17. Venue
This Agreement constitutes the complete understanding of the parties and supersedes any other prior
agreements, and shall be governed by the laws of the State of Florida as now and hereinafter in force.
The venue for actions arising out of this Agreement is fixed in Broward County, Florida.
ARTICLE 18. Errors, Omissions and/or Conflicts
The Consultant shall be responsible for the integrity of all design and research studies and should the
City suffer damages due to errors, omissions and/or conflicts within the contract documents, the
Consultant shall be responsible to the City for costs of all such damages. Proof by certified copies of
insurance for errors, omissions and conflict coverage is required before commencement of engineering
services. This coverage shall remain in full force for the entire contract period at the amount specified
by the Purchasing Division.
12 -
IN WITNESS WHEREOF, the parties hereto have made an executed Agreement on the
respective dates under each signature; City of Tamarac through its City Commission signing by and
through its Mayor and City Manager, authorized to execute same by City Commission the of
1999, and Craig A. Smith & Associates, signing by and through its Vice President
duly authorized to execute same.
ATTEST:
CAROL GOLD, CMC/AAE
CITY CLERK
LJ
APPROVED AS TO FORM:
BY:
MITCHELL S. KRAFT
CITY ATTORNEY
0
CITY OF TAMARAC
CITY OF TAMARAC,
a Florida Municipal Corporation
JOE SCHREIBER
iA OR
R BERT S. NOE, JR.
CITY MANAGER
CONSULTANT
CRAIG A. SMITH & ASSOCIATES
[Name of Firm]
By:
William P. Snow, P.E. _
Print Name
Vice President
Title
- 13 -
State of Florida
County of Broward
On this, the 30th day of tune , 19 o g , before me, the undersigned Notary
Public of the State of Florida the foregoing instrument was acknowledged
by William P. Snow ,(name of Corporate officer), Vice President
(title), of Craig A. Smith & Assoc.(name of corporation), a Florida
(state of corporation) corporation, on behalf of the corporation.
WITNESS my hand
and official seal
ALLISON LEPEL
MY COMMISSION # CC 830762
ps.:o EXPIRES: APii 27, 2003
Bonded Thru Notary PubAc tlnderwrikrs
a
Notary Public, .State of Florida
Printed, typed or stamped name of Notary Public
Exactly as commissioned
Personally known by me, .au
P-xoducedadezuificatiou:
(Type of identification produced)
Tlidf ctTL�C � OJ 7i
Did not take an oath
•
•
-14-
Attachment "2"
•
REQUEST FOR
TAM\
LETTERS OF INTEREST
ENGINEERING SERVICES RELATED TO STORMWATER PUMP STATIOtiS
RENOVATION DESIGN
RFP 99-L-03
CITY OF TAMARAC
7525 NW SSTH AVENUE
TAMARAC, FLORIDA 33321-2401
City of Tamarac
Finance Department, Purchasing Division
7525 N.W. 88th Avenue, Tamarac, Florida 33321-2401
Telephone: (954) 724-2450 Facsimile (954) 724-2408
Website: www.tamarac.org
DATE: November 11, 1998
REQUEST FOR LETTERS OF INTEREST
ALL INTERESTED PARTIES:
LOI NO. 99-L-03
The City of Tamarac, Florida, hereinafter referred to as CITY, will receive sealed Letters of
Interest (L.O.I.) together with the Qualifications Statement and Proposal Form included
herein and any other information relative to the experience, expertise, or proficiency of the
Proposer, at the office of the Purchasing and Contracts Manager, City Hall, 7525 NW 88
Avenue, Tamarac, Florida 33321, (954) 724-2450, for furnishing the services described
below:
ENGINEERING SERVICES RELATED TO
STORMWATER PUMP STATIONS RENOVATION DESIGN
L.O.I.'s must be received and time stamped by the Purchasing Division, either by mail or
hand delivery, no later than 2:00 p.m. local time on December 9, 1998. Late submittals,
additions or changes will not be accepted.
A Pre -Proposal Conference will be held at Tamarac City Hall on November 24, 1998 at
2:00 p.m. in City Hall Conference Room 105. It will be in the best interest of the
Proposer to attend this meeting.
CITY reserves the right to reject any or all L.O.I.'s, to waive any or all LO.I.'s received, to re -
advertise for L.O.I.'s, to award in whole or in part to one or more Proposers, or take any other
such actions that may be deemed to be in the best interest of the CITY.
yLyr;ftS. Flurry, CPPO
Purchasing & Contracts Manager
Publish: Sunday, November 15, 1998 & Sunday, November 22, 1998
•
•
C�
Equal Opportunity Employer
0 1. PRE -PROPOSAL CONFERENCE
A Pre -Proposal Conference and Facility Orientation will be held on November 24, 1998 at 2:00 p.m.
in City Hall Conference Room 105. The purpose of the Pre -Proposal Conference is to discuss the
contents of this Request for Letters of Interest.
11. STATEMENT OF THE WORK
Pursuant to Florida Statutes, Chapter 287.055 (Consultants Competitive Negotiations Act) and
Tamarac City Code, Section 6-151(2), Professional Services, the City of Tamarac seeks to identify
companies with capabilities to design, bid and provide construction supervision for rehabilitating the
three City stormwater pump stations located along Southgate Blvd and pumping into the C-14 canal.
The work will include, but is not limited to the following:
• If determined necessary by Consultant, replacement of the retaining walls, building structures,
pump intakes, impellers and related hardware, including the piping running to the C-14 (three 35'
pump pipes and one inflow pipe).
• Replacement of propane driven motors with electrical motors with a design pumping rate of
35,000 GPM each and reserve capacity in case any one pump goes down. Include clear controls
and gauges for motor operations.
• Provision of a backup generator capable of running all pumps, motors, lights and telemetry.
Generator shall be protected either in its own enclosure or inside the pump house.
• Installation of canal level monitors capable of measuring the level of the canal with a precision
• of at least a tenth of a foot. Devices shall be calibrated using an established benchmark.
• Installation of flow meters for each pump.
• Provision of adequate electrical service needed for new system demands.
• Provision of telemetry system hardware (RTU's antennas, computers etc... ) and software to
control pumps and gates and monitor site access (building door/gate open/closed), canal level
monitors, flow meters, pump parameters (rpm's, flow rate, amps drawn etc...) and any other
relevant information.
• Explore possibility of adding onto the system designed by Montgomery Watson for the Utilities
Department or design and specify new communications system.
• Allow for remote operation of pumps on/off, inflow gates open/close from base office or from
laptop computers on the road.
• Stabilization of the banks of the pump station ponds throughout the perimeter
• Replacement of the inflow structure, with addition of a small pump to let water into the City from
the C-14 Canal and permitting of this pump through the South Florida Water Management
District.
• Replacement of the rip -rap endwall with new concrete wall structures, including the inflow pipe.
• Provision of access control from Southgate Boulevard.
• Reconfiguration of building structure while maintaining an aesthetically pleasing look (since
stations are highly visible to the public).
• Provision of protection of electrical motors from elements, walk around space for motor
maintenance, entrance detection, storage space and replacement of wood truss roof with
hurricane force wind resistant structure.
• Landscaping throughout site perimeter.
• Bid specification and preparation services.
• Bid evaluation and recommendation of lowest and best qualified Contractor.
• Construction management services.
•
111. QUALIFICATIONS OF PROPOSERS
Proposals will be considered from qualified firms whose experience includes successful work in
the industry.
Proposers should submit seven (7) copies and respond to each of the following items as clearly
as possible:
A brief but complete history of your company.
2. Firm's current Florida Professional Registration License Renewal.
3. Current Professional Qualifications Supplement (PQS) Form DBC5112.
4. Completed SF-254.
5. Completed SF-255.
6. Anticipated approach, scope and time line to complete the proposed project.
7. Resumes of key personnel who will actually be assigned to the project and describing
their role. Note: Tamarac expects those listed to be those who will actually perform
the work. No substitutions will be permitted except in the most dire conditions.
8. A list of at least two similar projects performed during the last three years
including the following information:
a. Name of the entity for which the work was performed;
b. Brief description of the scope of the project;
C. Initial engineering estimate of the what the project cost (that is, the estimate
prior to the bid);
d. Amount of initial contract award;
e. Total number of change orders to the contract;
f. Total value of change orders for the project;
g. Amount of engineering fees associated initially contracted for;
h. Change orders to engineering services contract and dollar value;
I. Name of contact person with the entity and current telephone number who
can knowledgeably discuss your firm's role and performance in the project.
9. Provide financial statements for your company's past three (3) years of operation.
10, Any other information the firm feels is relevant to evaluating the firms qualifications.
IV. SUBMISSION REQUIREMENTS
Seven (7) copies of the submittals should be mailed or hand delivered to:
City of Tamarac Purchasing Division
7525 N.W. 88th Ave.
Tamarac, FL 33321
Attn: Lynda Flurry, Purchasing and Contracts Manager
0
�J
C:
The outside of the envelope shall be clearly marked "Engineering Services Related to
Stormwater Pump Stations Renovations Design, Project Number SW97D and LOI No. 99-L-03".
V. SELECTION/NEGOTIATION PROCESS
A Selection/Negotiation Committee has been appointed by the City Manager and will be responsible
for selecting the most qualified firm and then negotiating a contract.
Each firm should submit documents that provide evidence of capability to provide the services
required for the committee's review for short listing purposes. The short listed firms will then be
contacted via telephone and a follow-up letter to prepare for a presentation to the committee so that
a final firm can be selected. The committee will then attempt to negotiate an agreement, which can
be recommended to the Tamarac City Commission for award.
VI. CRITERIA FOR SELECTION
The City will assemble an evaluation and selection committee comprised of staff. This
committee shall evaluate the proposals and recommend the top vendors for detailed
presentations. The committee shall evaluate the proposals based on the following weighted
criteria:
A. Experience 20%
B. Project Organization and Technical 20%
Qualifications of the Persons Assigned
To the Project
C. Project Understanding, Proposed Approach 40%
And Methodology
D. References and Successfully Completed 20%
Similar Projects
MAXIMUM TECHNICAL POINTS
100%
These weighted criteria are provided to assist the proposers in the allocation of their time and
efforts during the submission process. The criteria also guides the Evaluation Committee during
the short -listing and final ranking of proposers by establishing a general framework for those
deliberations.
Short listed proposals will be selected for an interview prior to a recommendation being
presented to the City Commission. As the best interest of the CITY may require, the right is
reserved to reject any and all proposals or waive any minor irregularity or technicality in proposals
received. Proposers are cautioned to make no assumptions unless their proposal has been
evaluated as being responsive.
Additional information may be required of the proposer during the review and selection process
to clarify the vendor's presented information.
•
VII. RIGHT TO REJECT PROPOSALS
Submission of a proposal indicates acceptance by the firm of the conditions contained in the
request for proposals unless clearly and specifically noted in the proposal submitted and
confirmed in the contract between the City of Tamarac and the firm selected.
The City of Tamarac reserves the right without prejudice to reject any of all proposals.
Vill. QUESTIONS ABOUT THE LOI
Questions regarding the project or the proposal process shall be directed in writing to Lynda
Flury, Purchasing & Contracts Manager, City of Tamarac, 7525 NW 88th Avenue, Tamarac, FL
33321 or by fax at (954) 724-2408.
FOR ADDITIONAL TECHNICAL INFORMATION REGARDING THE SCOPE OF THIS PROJECT
CONTACT:
Mauro Burgio, Stormwater Utility Engineer at (954) 724-2449
CONTACT WITH PERSONNEL OF THE CITY OF TAMARAC OTHER THAN THE PURCHASING
AND CONTRACTS MANAGER OR DESIGNATED REPRESENTATIVE REGARDING THEIR
REQUEST FOR LETTERS OF INTEREST MAY BE GROUNDS FOR ELIMINATION FROM THE
SELECTION PROCESS. 0
IX. INSURANCE REQUIREMENTS
Consultant agrees that he or she will, in the performance of work and services under this Agreement,
comply with all Federal, State and Local laws and regulations now in effect, or hereinafter enacted
during the term of this Agreement that are applicable to Consultant, its employees, agents or
subcontractors, if any, with respect to the work and services described herein.
Consultant shall obtain at Consultant's expense all necessary insurance in such form and amount
as required by the City's Risk Manager before beginning work under this Agreement including, but
not limited to, Workers Compensation Insurance, Unemployment Insurance, Contractor's Liability
Insurance, and all other insurance required by law. Consultant shall maintain such insurance in full
force and effect during the life of this Agreement. Consultant shall provide to the City's Risk Manager
certificates of all insurances required under this section prior to beginning any work under this
Agreement.
Consultant shall maintain in full force and effect during the life of the contract, Workers'
Compensation insurance covering all employees in performance of work under the contract.
Consultant shall make this same requirement of any of its subcontractors.
Consultant shall indemnify and save the City harmless from any damage resulting to them for failure
of either Consultant or any subcontractor to take out or maintain such insurance.
The following are required types and minimum limits of insurance coverage, which the Consultant
agrees to maintain during the term of this contract:
ERRORS AND OMISSIONS LIABILITY MINIMUM LIMITS/AGGREGATE
$1, 000, 000/2, 000, 000
Neither Consultant nor any subcontractor shall commence work under this contract until they have
obtained all insurance required under this section and have supplied owner with evidence of such
coverage in the form of a Certificate of Insurance and endorsement.
The City shall approve such certificates.
ALL INSURANCE COMPANIES PROVIDED SHALL: Be rated at least A VII per Best's Key Rating
Guide; be licensed to do business in Florida.
All policies provided shall be Occurrence not Claims Made forms. The Consultant 's insurance
policies shall be endorsed to add the City of Tamarac as an Additional Insured. The Consultant shall
be responsible for all deductibles.
All of the policies of insurance so required to be purchased and maintained shall contain a provision
or endorsement that the coverage afforded shall not be canceled, materially changed or renewal
refused until at least thirty (30) calendar days written notice has been given to the City by certified
mail.
GOVERNING LAW:
INTERESTED VENDORS WILL AGREE THAT CONTRACTS SHALL BE GOVERNED BY THE
LAWS OF THE STATE OF FLORIDA. VENUE WILL BE BROWARD COUNTY.
• The firm with whom a contract wilbbe negotiated will be required to complete the following forms
entitled, "Sworn Statement under Sec. 287.133(2)(a), F.S., on Public Entity Crimes", "Offeror's
Qualification Statement", "Non -Collusive Affidavit" and "Drug Free Workplace Certification".
•
Attachments:
1. Public Entity Crimes Form (See Statement Below)
2. Offerors Qualification Statement
3. Non -Collusive Affidavit
4. Vendor Drug -Free Workplace
5. ~ Photos and Drawings of Pump Stations
PUBLIC ENTITY CRIMES FORM: A person or affiliate as defined in 287.133, Florida
Statutes, who has been placed on the convicted vendor list maintained by the Florida Department of
Management Services following a conviction for a public entity crime, may not submit a bid on a contract
to provide any goods or services to the City of Tamarac, may not submit a bid on a contract with the City
of Tamarac for the construction or repair of any public building or public Work, may not submit bids on
leases of real property with the City of Tamarac, may not be awarded to perform Work as a contractor,
Supplier, sub -contractor, or consultant under a contract with the City of Tamarac, and may not transact
business with the City of Tamarac in an amount set forth in 287.017, Florida Statutes, for Category Two
for a period of thirty-six (36) months from the date of being placed on the convicted vendor list. In
compliance with Florida State Statute Section 287.133(3)(a), Public Entity Crimes, the form incorporated
into this bid package must be returned signed and notarized, with the Bid Proposal Form(s) at the time of
the bid opening.
r
0
Engineering Services Related to Stormwater Pump Stations LOI 99-03
Ranking of Consultants (from 1 to 3, where 1 is best):
The lowest numerical ranking represents the most qualified firm,
•
•
Attachment " T'
CITY OF TAMARAC
INTEROFFICE MEMORANDUM
CITY MANAGER'S OFFICE
TO: STORMWATER ENGINEER DATE: December 7, 1998
SENIOR BUYER
UTILITIES ENGINEER
MANGMT. & BUDGET ANALYST I
ENGINEERING INSPECTOR
FROM: CITY MANAGER
RE: LOI EVALUATION COMMITTEE
STORMWATER PUMP STATIONS
The City of Tamarac has recently requested letters of interest for the design of
renovations to the three (3) Stormwater Pump Stations. You have been recommended and I
am hereby appointing you to participate in representing the City government as you review and
analyze the proposals.
Thank you for serving in this important capacity
recommendation.
•
c: Purchasing & Contracts Manager
LJ
R. S. Noe
I look forward to learning of your
Attachment "1"
.7
•
•
CITY OF TAMARAC
STORMWATER PUMP STATIONS 1,2 & 3
RENOVATIONS
PROPOSAL FOR ENGINEERING SERVICES
J U N E 23, 1999
CRAIG A. SMITH & ASSOCIATES
1000 W. McNab Road, Suite 200
Pompano Beach, Florida 33069
Telephone: (954) 782-8222
Introduction 0
The City of Tamarac (City) is proposing to rehabilitate three stormwater pump stations
located along Southgate Boulevard and pumping into the C-14 canal. Craig A. Smith &
Associates (CAS) has been selected as the engineer to negotiate a proposal to include
pre -design, design, bidding, construction administration, construction inspection and
commissioning.
This proposal is for Craig A. Smith & Associates (CAS) to provide the engineering and
permitting for the design of the stormwater pump stations. The project includes preparing
a Preliminary Engineering Report detailing our recommendations and preliminary
construction cost. After approval of the Preliminary Engineering Report, CAS will proceed
by preparing the final design and specifications, bid documents and final cost estimates.
CAS will then submit and obtain the necessary pre -construction permits to the
governmental agencies that have jurisdiction over the site. CAS will assist the City during
the bidding process, review the bids and make a recommendation for contract award. Our
proposal also includes engineering services during construction, construction inspection,
commissioning and startup.
In preparing the proposal we have assumed that there are surveys and maps of the
existing stormwater pump stations.
The tasks listed hereafter must be undertaken to complete designing, permitting and •
constructing the project.
Phase I consists of Tasks 1 through 11, design and permitting. Phase 11 consists of Tasks
12 and 13, construction services.
PHASE 1 DESIGN AND PERMITTING
Task 1: Project Initiation Meeting with City of Tamarac
A meeting with City's Project Manager and the CAS project team will be held immediately
after the authorization to commence the project. This meeting will discuss any modification
to the proposal, discuss and finalize the schedule for each major activity, design criteria
and standard requirement of the City and budget constraints. The City should also inform
CAS in this meeting if there are planned developments or additional items that would
influence the final design.
Lump sum for Task 1: $1,110
11
0 Task 2: Field Survey Contingency
The City is to provide all survey information and maps as required for the project. If some
additional survey information is required and the City does not have this information CAS
can provide this service through our surveying department for an additional fee.
We have approximately 30 staff members within the Survey Department and are qualified
to undertake these services. The field survey is a prerequisite for developing base sheets
for design and preparation of construction plans.
The existing stormwater pump stations are located in the Florida Power and Light
easement and in the southern edge of the South Florida Water Management Districts
Canal C-14 right of way. The City does not have any record of ownership to this property
that can be found at this time. CAS will assist the City with research of records to
determine how much area the City will need for their pump station and assist in the
documentation of the property.
In order to establish a budget for surveying and related services a contingency will be
estimated for the unforeseen and undefined extra surveying work. CAS will not proceed
with any survey items without prior approval from the City.
0 Contingency for Task 2: $10,000
Task 3: Preliminary Engineering Report
CAS will prepare a preliminary engineering design report. The preliminary engineering
report will provide preliminary drawings showing the concept of the new pump station for
the City to review and finalize. We will also estimate the cost to replace the existing station
with new construction and pumps.
As a part of the report the following items will be undertaken:
• CAS will review the completed survey drawings with the City of Tamarac
• CAS will arrange for soils investigation and soil borings
• Evaluate existing permits
• Prepare base sheets for the three stations with a preliminary site plan
• Size and select pump
• Evaluate back pumping from the canal
• Evaluate an open vs. closed building station
• Evaluate the existing pond as compared to updated stormwater standards
• Recommendations for landscaping and irrigation system
• Prepare preliminary cost estimate
. • Evaluate emergency power options and control options.
• Evaluate electrical service to each pump station
2
• Evaluate automatic control system
• Evaluate new SCADA system to allow remote monitoring and control of the pump
station
• Prepare a preliminary architectural conceptual building design
CAS Project Manager will discuss the recommendations of the report with City's Project
Manager. If modification to the recommended alternative is necessary it will be made
during this meeting and the report amended accordingly. The budget for the project will
also be established during this meeting.
Lump sum for Task 3: $34,880
Task 4: Preparation of Detailed Design Drawings and Specifications
Detailed design and preparation of the final bidding drawings will be prepared in this task.
The approved recommendations in the preliminary engineering report will be incorporated
on the drawings. In designing the stormwater pump stations, special attention will be given
to electrical service, emergency power, instrumentation, remote monitoring, landscaping
and architecture to blend to the surrounding area.
The specifications and bidding documents will also be prepared under this task. CAS will
prepare technical specifications and utilize the City's `front end' specifications. These
specifications will be reviewed and modified to conform to the project and the City's
requirements.
Lump sum for Task 4: $69,040
Task 5: Building Design and Specifications
CAS will provide drawings and specifications of the Pump Station Building approved in the
Preliminary Engineering Report. The drawings will consist of architectural, electrical and
mechanical drawings. It is assumed that each building will be the same for each pump
station location.
Lump sum for Task 5: $21, 810
Task 6: Preparation of Quantity Take Off and Preliminary Cost Estimate
A quantity take -off and estimate of the construction cost will be performed under this task.
The quantities will be incorporated in the bid schedule section of the bidding document. A
preliminary cost estimate will be prepared based on these quantities.
Lump sum for Task 6: $2,090
•
3
Task 7: Discussion of City's Review Comments and Preparation of Final
Design and Bidding Documents
Review periods will be at the 60% and 90% complete stages.
CAS will submit the design drawings, specifications, quantities and detailed cost estimate
to the City for their review and comments. One (1) set of comments and marked up
drawings will be returned to CAS. CAS will review and discuss the City's comments with
the City's Project Manager. The final agreed comments will be incorporated in the
drawings and specifications and, if necessary, the cost will be revised accordingly. These
modified drawings and specifications will be the final bidding documents and are not
expected to be reviewed again by the City before bid distribution. It is therefore important
that the City of Tamarac makes a thorough and comprehensive review and includes all
their comments before returning the comments to CAS.
Lump sum for Task 7: $4,280
Task 8: Permits
CAS will prepare and submit permit applications to the regulatory departments and
agencies. Any permit fees shall be paid by the City. Drawings and specifications will also
be modified to conform to any comments these agencies might have. We expect to submit
permit applications to:
a) South Florida Water Management District (SFWMD)
CAS will submit the 90% design drawings to SFWMD for the permit application.
Lump sum for Task 8a: $2,440
b) CAS will also work with the City's building department to ensure that the drawings
conform to their standards. CAS will submit the 60% and 90% design drawings to
the Building Department for their review and comments.
Lump sum for Task 8b: $4,440
•
d
Task 9: Pre -bid Meeting •
We expect the City of Tamarac will directly manage the distribution of the drawings and
documents to potential bidders. CAS will be responsible for printing 25 bid documents. A
pre -bid meeting be held at least fourteen (14) days before the scheduled bid closing. CAS
will actively participate in this pre -bid meeting. Our activities during the meeting will include
providing technical and contractual interpretation of the project, compiling meeting notes,
providing answers to the potential bidders questions. CAS will prepare minutes of the
prebid meeting and any changes to the drawings and specifications which become
necessary after the meeting and will distribute them as an Addendum to the companies
who purchased bidding documents.
Lump sum for Task 9: $3,090
Task 10: Bid Analysis and Contract Recommendation
We expect the bid closing procedure to be directly managed by the City of Tamarac.
However, should it become necessary, CAS's Project Manager can perform this function.
At the bid opening the sealed bids will be opened, checked for conformance and bid bond
and the bid amount read aloud. Thereafter the individual bids will be checked for arithmetic
errors. CAS will prepare a bid tabulation for all the bids outlining the respective unit or
lump sum amount submitted for each item in the bid schedule. CAS will also check the
references of the low bidder. Finally, a recommendation for contract award will be made
based on our assessment and review of the bid prices and contractors reputation and
responsiveness.
Lump sum for Task 10: $1,900
TaskIll: Out of Pocket Expenses
Out of pocket expenses shall consist of printing costs and permit fees required by
permitting agencies. We estimate the printing cost for 25 bid documents to be $3,000.
Any additional copies of bid documents (plans and specifications) will be charged at $120
per set.
We estimate the SFWMD permit fee to be $900, however, the SFWMD fees are scheduled
to increase on September 1, 1999.
We are assuming any City of Tamarac permit fees will be waived.
Estimated out of pocket expenses: $3,900
TOTAL PHASE 1 $158 980
k,
PHASE II CONSTRUCTION SERVICES
Task 12a: Construction Management and Inspection Services
After the City awards the contract to the contractor CAS will provide construction
management and inspection services. During the Construction Phase of the project, CAS
proposes to provide both Engineering Services and Resident Project Representative
Services. Engineering Services during construction shall include the review of contractor
shop drawings, review of contractor payment requisitions, periodic site visits,
interpretations of the contract documents and coordination between the City and the
contractor. Resident Project Representative Services shall be provided to inspect the
progress and quality of the work by the Contractor, and to act as the CAS representative
at the project site regarding all construction activities. These services shall assure the City
that the final installation shall be completed as designed and will provide the City with
years of satisfactory performance. Under ground construction will have a full time resident
project representative and any above ground construction will have part time resident
project representative. CAS will be present during the startup of each pump station.
Construction time for the three (3) pump stations has been estimated to be 12 months from
Notice to Proceed.
Lump sum for Task 12a: $97,510
Task 12b: Construction Management and Inspection Services for the Pump
Station Buildings
During the construction phase of the project CAS proposes to provide architectural and
engineering services. It is also anticipated that the City of Tamarac Building Department
will provide code inspections.
The Architect and Electrical Engineers shall include review of Contractor shop drawings,
periodic site visits, interpretations of the contract documents and coordination between the
City and the Contractor.
Lump sum for Task 12b: $16,510
Task 13: Operation and Maintenance Manual Review
CAS will prepare an Operation and Maintenance (O&M) Manual(s) for the new pump
station to include owners manuals, drawings, spare parts lists, operational procedures, and
a maintenance schedule for all the equipment such as pumps, motors, controls, SCADA
system, and emergency generator.
Lump sum for Task 13: $5,900
TOTAL PHASE II $119,920
L
Cost Proposal 0
CAS proposal to rehabilitate three stormwater pump stations located along Southgate
Boulevard and pumping into the C-14 canal is summarized under each task item.
Exhibit A shows a spread sheet identifying each Task item and summarizes the fee for
each Task including our Subconsultants. CAS will not proceed with a task without the
notice to proceed for each task from the City.
CI O T MA CR�AIIG,A. SMITH & ASS 1 S
!N
Signature Signature
ri4' � Cl eei, r 4 William P. Snow P. E. Vice -President
Name Name
Date Date
\\SERVERWIUNICWIUNIC\PROPOSAL\tamarac009.dac
•
7
CITY OF TAMARAC
STORMWATER PUMP STATION RENOVATION
TABLE 1
ENGINEERING FEE PROPOSAL
2
6/23/99
3
4
TASK
SCOPE DESCRIPTION
SUPER ENG
PROJ ENG
CADD TECH
CLERICAL
TOTAL
TOTAL
5
NUMBER
HOURS
HOURS
HOURS
HOURS
HOURS
DOLLARS
6
STORMWATER PUMP STATIONS
7
1
Project Initiation Meeting with City
6.00
6.00
0.00
0.00
12.00
$ 1,110
8
9
2
Field Survey Contingency
$ 10,000
10
11
3
Preliminary Engineering Report
58.00
148.00
48.00
28.00
282.00
$ 22,480
12
Review surveys
2.00
4.00
0.00
0.00
6.00
131
prepare base sheets
8.00
24.00
48.00
0,00
80.00
14
select pumps
8.00
40.00
0.00
4.00
52.00
15
eval, exist permits & mgts w/SFWMD bck pump.
8.00
24.00
0,00
4.00
36.00
16
evaluate building
4.00
16.00
0.00
4,00
24.00
17
evaluate ponds
4.00
16.00
0,00
4.00
24.00
18
prelim cost estimates
4.00
24.00
0.00
4.00
32.00
191
Soil testing
4.00
0.00
0.00
2.00
6.00
$ 3,000
201
Electrical sub
8.00
0.00
0.00
2.00
10.00
$ 4,000
21
Architect sub
4.00
0.00
0.00
2.00
6.00
$ 3,000
22
Landscaping Sub
4.00
0.00
0.00
2.00
6.00
$ 2,400
231
Sub Total Task 3
$ 34,880
2
2
4
Detail design and specifications
60.00
120.00
240.00
34.00
454.00
$ 32,990
26
Detail design and specifications
40.00
120.00
240.00
24,00
424.00
27
Structural sub
6.00
0.00
0,00
4.00
10,00
$ 9,650
28
Electrical sub
12.00
0.00
0.00
4.00
16.00
1 $ 20,800
29
Landscaping Sub
2.00
0.00
0.00
2.00
4.00
1 $ 5,600
30
Sub Total Task 4
$ 69,040
31
321
5
Building Design and Specifications
24.00
0.00
0.00
6.00
30.00
$ 2,610
33
Building Design
8,00
0.00
0.00
2.00
10.00
34
Electrical and Mechanical sub
4.00
0,00
0.00
2.00
6.00 I $ 2,200
35
Architect sub
12.00
0.00
0.00
2.00
14.00
$ 17,000
36
Sub Total Task 5
$ 21,810
37
381
6
Quantity take oft cost estimate
4.00
16.00
4.00
2.00
26.00
$ 2,090
39
40
7
60% review
8.00
8.00
8.00
4.00
28.00
$ 2,140
41
90% review
8.00
8.00
8.00
4.00
28.00
$ 2,140
42
Sub Total Task 7
$ 4,280
43
44
8
Permits
45
8a
SFWMD
6.00
20.00
0.00
4.00
1 30.00
$ 2,440
46
Sub Total Task 8a
$ 2,"0
47
1
48
8b
TAMARAC BUILDING DEPT.
6.00
12.00
0.00
8.00
26.00 $ 1,900
49
Electrical sub
2,00
4.00
0,00
4.00
10,00
1 S 540
50
Architect sub
4.00
8.00
0.00
4,00
1 16.00
i $ 2,000
51
Sub Total Task 8b
$ 4,"0
F
J
5=
9
Pre bid Meeting
4.00
16.00
0.00
2.00
22.00
i $ 1.830
CITY OF TAMARAC
STORMWATER PUMP STATION RENOVATION
TABLE
ENGINEERING FEE PROPOSAL
00,
54
Electrical sub
$ 1,260
55
Sub Total Task 9
$ 3,090
56
57
10
Bid Analysis
4.00
16.00
0.00
4.00
24.00
$ 1,900
58
591
11
Out of pocket expenses
60
Printing
25
$ 120
$ 3,000
61
Estimated SFWMD permit fee
$ 900
62
Sub Total Task 11
$ 3,900
63
641
TOTAL
TOTAL PHASE 1
$ 158,980
65
66
67
12a
Construction management services
118.00
208.00
728.00
56.00
1110.00
$ 78,760
68
Construction management services
100.00
208.00
728.00
50.00
1086.00
69
Structural sub
6.00
0.00
0.00
2.00
8.00
$ 6,750
70
Electrical sub
12.00
0.00
0.00
4.00
16.00
$ 12,000
71
Sub Total Task 12a
$ 97,510
72
731
12b
Construction management services (Building)
20.00
0.00
0.00
6.00
26.00
$ 2,210
741
Construction management services
0.00
0.00
0.00
0.00
0.00
751
Electrical sub
4.00
0.00
0.00
2.00
6.00
$ 1,800
761
Architect sub
16.00
0.00
0.00
4.00
20.00
$ 12,500
771
Sub Total Task 12b
$ 16,51
78
79
13
O & M manual review
20.00
29.00
0.00
5.00
54.00
$ 4,
80
Mechanical review
16.00
29.00
0.00
3.00
48.00
81
Electrical sub
4.00
0.00
0.00
2.00
6.00
$ 1,260
82
Sub Total Task 13
$ 5,900
83
84
TOTAL
TOTAL PHASE II
$ 119,920
85
1
86
TOTAL
TOTAL PHASE I AND PHASE II
$ 278,900
87
88
89
901
CAS HOURS
346.00
607.00
1036.00 1
163.00
2152,00
911
man weeks
(
53.80 man weeks
92
UNIT COST
$ 100
$ 85
$ 65
$ 35 I
$ 74.00 1
93
SUBTOTAL CAS
$ 34,600
$ 51,595
$ 67,340
$ 5.705 1
$ 159,240 1 $ 159,240
94
SUBTOTAL SUBS
1
$ 105,760
95
SURVEY CONTINGENCY
I
1
j
$ 10,000
96
OUR OF POCKET EXPENSES
j
$ 3,900
97
TOTAL
TOTAL PHASE I AND PHASE II
1
$ 278,900
98
I
99
##
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•