HomeMy WebLinkAboutCity of Tamarac Resolution R-99-02911
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Temp. Reso. # 8519
Rev. # 1 — 01 /21 /99
Rev. # 2 — 01 /22/99
CITY OF TAMARAC, FLORIDA
RESOLUTION NO. R-99 -,A2
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF TAMARAC, FLORIDA, AUTHORIZING THE
APPROPRIATE CITY OFFICIALS TO EXECUTE AN
AMENDMENT TO THE AGREEMENT BETWEEN THE
CITY OF TAMARAC AND FACILITIES DEVELOPMENT
(FD), DEPARTMENT OF MANAGEMENT SERVICES,
STATE OF FLORIDA FOR THE PROVISION OF
CERTAIN PROJECT MANAGEMENT SERVICES FOR
THE SENIOR & COMMUNITY CENTER PROJECT,
INCREASING THE TOTAL FY99 PROJECT BUDGET
TO $3,994,217.00, PROVIDING FOR CONFLICTS;
PROVIDING FOR SEVERABILITY; AND PROVIDING
AN EFFECTIVE DATE.
WHEREAS, Facilities Development (FD), Department of Management
Services, State of Florida entered into an agreement with the City of Tamarac on
October 28, 1998 to provide certain project management services for the Senior &
Community Center project, attached hereto as "Exhibit I; and
WHEREAS, the agreement authorizes FD to enter into agreements as AGENT
for the CITY with architects, engineers, contractors, not to exceed the project budget
of $3,000,000.00, subject to approval by the City Manager; and
WHEREAS, when the decision was made to submit the Senior & Community
Center issue to referendum, it was contemplated that the referendum would be
restricted to the building only, with furniture, fixtures and other amenities to be
funded from current revenues; and
WHEREAS, when the decision was made to retain FD, who presented an
option to consolidate all activities under their direction, it became necessary to
consolidate the additional needed expenditures with one budget through a series of
contracts; and
REC-in
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Temp. Reso. # 8519
Rev. # 1 -- 01 /21 /99
Rev. # 2 — 01 /22/99
WHEREAS, the City wishes to enter into an amendment to add an allowance
for furniture, fixtures and equipment which will increase FD's original project
authority of 3,000,000.00 by $994,217.00, $250,000 from the referendum funds,
$244,217.00 CDBG funds and $500,00.00 for furniture, fixtures and amenities; and
WHEREAS, the City wishes to amend Exhibit II of the October 28, 1998
agreement to reflect an increase in the total FY99 project budget to $3,994,217.00;
and
WHEREAS, Article 7 of the October 28, 1998 agreement specifies the terms
and conditions by which the FD fee shall be increased in excess of a budget amount
of $3,250,000.00; and
WHEREAS, FD has agreed not to increase the fee based on the threshold
specified in the October 28, 1998; and
WHEREAS, the City and FD wishes to amend the threshold to $4,244,217.00
for future potential fee increases, attached hereto as "Exhibit II -Amendment"; and
WHEREAS, available funds exist in the Grant Fund and General Capital
Improvement Fund budgets for said purpose; and
WHEREAS, it is the recommendation of the Parks and Recreation Director
and the Purchasing/Contract Manager that the amendment to the agreement be
executed; and
WHEREAS, the City Commission of the City of Tamarac, Florida deems it to
be in the best interest of the City of Tamarac to authorize the appropriate City officials
to execute the amendment to the agreement between FD and the City of Tamarac;
and
REC-in
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Temp. Reso. # 8519
Rev. # 1 — 01 /21 /99
Rev. # 2 --- 01 /22/99
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY
OF TAMARAC, FLORIDA;
Section 1: The foregoing "WHEREAS" clauses are hereby ratified and
confirmed as being true and correct and are hereby made a specific part of this
Resolution.
Section 2: The appropriate City officials are hereby authorized to execute
an Amendment to Agreement Between the City of Tamarac and Facilities
Development (FD), Department of Management Services, State of Florida, attached
hereto as Exhibit II -Amendment, to reflect an increase in the total FY99 project
budget to $3,994,217.00 and amend Article 7 to reflect the increased threshold by
which a future potential fee increase will be based; and
Section 3: All resolutions or parts of resolutions in conflict herewith are
hereby repealed to the extent of such conflict.
Section 4: If any clause, section, other part or application of this Resolution
is held by any court of competent jurisdiction to be unconstitutional or invalid, in part
or application, it shall not affect the validity of the remaining portions or applications
of this Resolution.
REC-in
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Temp. Reso. # 8519
Rev. # 1 — 01 /21 /99
Rev. # 2 — 01 /22/99
Section 5: This Resolution shall become effective immediately upon
execution.
PASSED, ADOPTED AND APPROVED this.!. Day of 944t............ , 1999.
ATTEST:
-d4o-ted�
CARD OLD, CMC/AAE
CITY CLERK
I HEREBY CERTIFY that I have
approved this RESOLUTION as
to form.
.eOWMAIVEMEW
JOE SCHREIBER
MAYOR
RECORD OF COMMISSION
MAYOR SCHREIBER
DIST 1:
COMM. McKAYE '
DIST 2:
WM MISHKIN
DIST 3:
COMM. SULTANOI=
DIST 4:
COMM. ROBERTS
REC-izs
&F 1all11i�■:t•r7 u
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•
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STATE OF FLORIDA
DEPARTMENT OF MANAGEMENT SERVICES
FACILITIES DEVELOPMENT (FD)
BUILDING 4030, SUITE 315
4050 ESPLANADE WAY
TALLAHASS)'E, FLORIDA 32399-0950
FD PROJECT NUMBER:
PROJECT NAME AND LOCATION
FORM OF AGREEMENT BETWEEN
CITY AND AGENT
COT-98058000
DESIGN & CONSTRUCTION OF SENIOR/COMMUNITY
CENTER,
TAMARAC, FLORIDA
CITY: CITY OF TAMARAC
7525 N.W. 88.. AVENUE
TAMARAC, FLORIDA 33321-2401
TELEPHONE NO. 954-724-2450
FAX NO. 954-724-2408
E-MAIL: lyndaf@tamarac.org
Lawton Chiles
Governor
Don Mills,
Acting Secretary
EXHIBIT 1 -- TR 8519
AGREEMENT FOR SERVICES
THIS AGREEMENT
0 made this 28 day of October in the year Nineteen Hundred and Ninety Eight
BY AND BETWEEN FACILITIES DEVELOPMENT (FD). DEPARTMENT OF MANAGEMENT SERVICES,
STATE OF FLORIDA, hereinafter called the AGENT or FD, and
CITY OF TAMARAC,
7525 N.W. 88TH AVENUE
TAMARAC, FLORIDA 33321-2401
herinafter called the CITY or OWNER.
WITKESSETH, that whereas the CITY wishes to retain the services of FD, as permitted by Chapter 255.31, Fi"ride
Statutes, for providing certain program management services for the Project described on the ccve: page of this
Agreement.
NOW THEREFORE, FD and the CITY, for the considerations hereinafter set forth, agree as follows:
Article 1. FD agrees to furnish those Program Management Services described in the attached Exhibit I, which
Exhibit I by reference and attachment hereto forms a part of this Agreement.
Article 2. The Project Budget is as shown in the attached Exhibit II, which Exhibit 11 by reference and attachment
hereto forms a part of this Agreement.
Article 3. The proposed schedule is as shown in the attached Exhibit III, which Exhibit III by reference and
attachment hereto forms a part of this Agreement.
Article 4. FD is authorized and requested to join in agreements with the CITY and the selected architects,
engineers, contractors, etc., using FD forms and procedures approved by the City, for the design, bidding and
construction of those parts of the Project activated in writing by the CITY. The CITY will be considered the
OWNER for the purposes of those agreements and FD will act as the OWNER'S AGENT. While the CITY will be
a signatory to such agreements, it is the intention of the parties that all of the duties and responsibilities of the CITY
in such agreements shall be carried out by the FD in its capacity as AGENT.The CITY understands and agrees that
those agreements will contain a provision substantially as follows:
The entity that will occupy, use and own the Project upon substantial completion is City of Tamarac,
Florida. The funds with which the compensation of the architects, engineers, contractors, etc., will be paid
are under the control of City of Tamarac, Florida. Payments under this contract, as prescribed
hereinabove, will be made by City of Tamarac, Florida, based on approval of each payment by FD,
Department of Management Services, State of Florida.
CITY agrees that, the agreements shall be deemed to be the agreements of the CITY in view of the fact that the
funds are under the control of the CITY and FD will not have responsibility to make payments on the agreements.
Article 5. CITY agrees to designate a representative for the Project to be solely responsible for all CITY actions
under this agreement, and who will receive, review and respond in a timely manner to all questions and requests
from FD; and to pay, within thirty (30) calendar days, all invoices approved by FD and transmitted to the CITY fcr
payment, not exceeding the portions of the budget shown on the attached Exhibit II which have been activated in
writing by a letter from the CITY's representative to FD.
Article 6. FD does not guarantee the Project can be completed within the budget shown in the attached Exhibit II,
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EXHIBIT 1 -- TR 8519
but does agree not to commit funds in excess of this budget without mutual agreement and an Amendment to this
agreement authorizing such increase.
Article 7. FD's administrative fees for the various program management services are based on services as shown in
Exhibit I and shall be as follows:
SIXTY NINE THOUSAND. THREE HUNDRED TEN DOLLARS ($69,310,00)
If the Project Budget is increased in excess of $250,000.00 then FD fee shall be increased by 2.0% of the revised
budget in excess of $3,250,000.00,
Article $. FD's administrative fees prescribed in Article 7 hereinabove, will be invoiced once for the total amount
due and are to be made in 12 payments. Eleven consecutive monthly payments will be made against the invoice for.
the total amount — 10% retainage divided by 11. A 10% retainage will be held, to be paid as the final pdyment when
project is completed.
T69,310.00 - 6,970.00111 Months = $5,670.00 11 Equal Murithly Payments of $5,610.00
1 Final Monthly Payment of $6,930.00
Article 9. Additional Services will be performed for a separate fee to be negotiated and authorized later. Such
services may include, but are not limited to the following:
Attendance at Special Board meetings or workshops in excess of the following:
• DMS Selection
• A/E Selection
• CM Selection
For providing some of the additional services shown above, FD will have to obtaim proposals from outside
consultants and submit them to the CITY for approval.
Article 10. This Agreement may be terminated by either parry upon seven (7) days' notice by mutual agreement, or
should one party fail substantially to perform in accordance with its terms through no fault of the other. In case of
termination by mutual agreement, FD, its Contractors and Architect -Engineer's shall be paid for services performed
up to the date of termination.
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EXHIBIT 1 -- TR 8519
IN WITNESS WHEREOF. the panics hereto have executed this Agreement the day and year first written above.
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As Witnessed:
By:_
As Witnessed:
CITY OF TAMARAC
7525 N.W. 886 AVENUE
TAMARAC, FLORIDA 33321-2401
APPROVED:
By:.
oe Schreiber
B eYiewed7'rved a s,�
Ctft:y Attor,itey
:' - S 'oreBy -
Robert S. Noe, Jr.
FACILITIES DEVELOPMENT,
DEPARTMENT OF MANAGEMENT
SERVICES,
STATE OF FLORIDA
Approved:
By:
4R.o 1�4
Contracts Administrator
Approved As To Form And Legality:
y -;
Office of General Counsel,
Department of Management Services
State of Florida
EXHIBIT 1 — TR 8519
EXHIBIT I
SCOPE OF SERVICES
Facilities Development, Department of Management Services, State of Florida, hereinafter referred to as "FD",
proposes to provide the following program management services for the projects identified on the face of this
Agreement:
A/E Selection
FD WILL;
Establish Selection Team Consisting Of FD & CITY Personnel
Prepare Project Scope Information
Advertise For Qualified A/E's
Answer A/E Questions
Verify A/E's Licensure Registrations
Verify A.'E's Corporate Registration
Schedule/Arrange A/E Selection Meetings
Conduct Preliminary A/E Selection, Reducing Applicants to 5 or More
Publish Shortlist Results Of A/E Selection
Debrief Unsuccessful A/E's
Brief Successful A/E's
Conduct Interviews With Remaining 5 or More A/E's
Finalize Selection, Reducing To 3 A/E's In Order Of Preference
2. A/E Negotiations
FD WILL;
Establish A/E Negotiation Team Consisting Of FD & CITY Personnel
Prepare & Publish Detailed Scope For A/E Services
Notify Number 1 A/E Of Negotiation & Proposal Requirements
Answer Number 1 A/E's Questions
• Receive & Analyze Proposal From Number 1 A/E
Conduct Pre -Negotiation Conference With Negotiation Team
Conduct Negotiations With Number 1 A/E
Define Scope Of Work
Establish Required Design Phases
Establish Personnel To Be Copied With Submittals
Establish Number Of Copies Per Person Per Submittal
Establish Distribution For General Correspondence
Ensure A/E Has Copy Of Professional Services Guide
Establish Energy Use Analysis
Establish Artwork Requirements
Establish A/E's Basic Fees
Establish How A/E's Basic Fees Are To Be Paid
Establish Overall Schedule Of A/E's Services
Establish Overall Project Budget
Establish A/E's Periodic Construction Inspection Schedule
Distribute Results Of A/E Negotiation
Obtain CITY Approval Of A/E Negotiation
3. A/E Contract Preparation/Execution
FD WILL;
Prepare Contract On FD's Form For A/E & FD Execution
Process Contract Documents To A/E For Execution
Receive Executed Documents Back From A/E & Thoroughly Check
For Proper Execution
EXHIBIT 1 — TR 8519
Execute Documents On Behalf Of CITY
Give A/E Notice -To -Proceed With Basic Services
4. A/E's Conceptual Schematics Services
FD WILL;
Provide Direction/Consultatioti To The A; E As Required Regarding Scope, Additional
Services, Procedures , etc.
Provide Information To The A/E Regarding Permitting Agencies and Codes to Use
Provide Budgetary Direction To The A/E
Participate In Value Engineering Analysis To Fiovide The Best Project Within Budget
Review Plans For Architectural, And Civil And Provide Comments To
The A/E and CITY
Monitor The Schedule For Submittals And Establish Dates For Reviews
Reviews A/E Requests For Additional Services For Scope, Completeness, Fairness
Issue A/E Additional Services Authorizations Agreed Upon
Receive, Review and Approve A/E Invoices For Services Rendered Versus Contract
Conditions
Process A/E Invoices To CITY Project Manager For Vouchering
Review And Analyze Cost Estimates
Assure Meetings Are Documented And Minutes Distributed To All Parties
Assure All Decisions Required For That Particular Design Phase Are Made
Issue Approval To A/E To Proceed Into Next Phase
THE FOLLOWING WILL BE PROVIDED BY THE A/E UNDER CONTRACT TO FD
Design Team Meeting & Minutes
Plan For Master Plan Compliance
Site Plan
Transportation Action Plan
Studies And Reports Relative To Site
Findings of Concurrency
Description Of Zoning & Its Restrictions
All Applicable Permits including: FDOT, DNRP, SFWMD, and City of Tamarac
Floor Plans, Elevations, Building Sections & Sketches
Existing Facilities Arrangements & Relationships
Details As Required
Program Area & Budget Review
Cost Analysis
Project Schedule Update
Local Requirement Review
Additional Service Recommendations
Schematic Phase Checklist
Distribute Documents
Review Meeting With Owner & Others
Design Workshop with rendering
5. A/)E's Construction Documents Phase Services
FD WILL;
Provide Direction/Consultation To The A/E As Required Regarding Scope, Additional
Services, Procedures , etc.
Provide Information To The A/E Regarding Permitting Agencies and Codes to Use
Provide Budgetary Direction To The A/E
Participate In Value Engineering Analysis To Provide The Best Project Within Budget
Review Plans For Architectural, Mechanical, Electrical And Civil And Provide Comments To
The A/E and CITY
Reviews A/E Responses And/Or Revisions Due To FD (And Other Reviewing Agencies) Comments
0
EXHIBIT 1 — TR 8519
Monitor The Schedule For Submittals And Establish Dates For Reviews
Reviews A/E Requests For Additional Services For Scope, Completeness, Fairness
Issue A/E Additional Services Authorizations Agreed Upon by CITY
Receive. Review And Approve A/E Invoices For Services Rendered Versus Contract Conditions
Process A/E Invoices To Proper Accounting Office For Vouchering
Review And Analyze Cost Estimates
Review Specifications
Assure Meetings Are Documented And Minutes Distributed To All Parties
Assure All Decisions Required For That Particular Design Phase Are Made
Issue Approval To A/E To Proceed Into Next Phase
THE FOLLOWING WILL BE PROVIDED BY THE A/E UNDER CONTRACT TO FD
Conferences With CITY
50% Docutents Review
Non -Technical Specifications
fleet/Solar Energy
Codes Certification
Check List
Cost Estimates
Area Analysis
Color Schedules
Handicapped Check List
Drawings and detailed designs of mechanical, electrical & civil
Technical Specifications
Bid Packages
Alternates
Mechanical Test And Balance
100% Documents Review
100% Review Response
a 6. A/E's Bidding Phase Services (If Applicable)
FD WILL;
Prepare and Publish Sample Advertisement For A/E To Use In Newspapers
Issue State MBE Directory To The A/E To Be Made Available To Contractors (As Required
To Meet Project Goals)
Monitor Addenda For Scope And Clarity
Participate In Bid Openings, Review & Verify accuracy of bids received
Review Contracts Financial Qualifications And Experience
Make Recommendations For Bid Award
THE FOLLOWING WILL BE PROVIDED BY THE A/E UNDER CONTRACT TO FD
Prepare Camera Ready Copy Of Documents For Each Bid
Package
Prepare & Issue Addenda
Attend Bid Openings
Award Recommendations
7. A/E's Construction Phase Services
FD WILL;
Prepare And Issue The Notice To Proceed
Participate With The A/E And Contractor In The Initial Construction Conference
Review The Contractor's Schedule For The Project
Participate In All Monthly (Or Bi-Weekly) Team Meetings (Please define team)
Assure All Team Meetings Are Documented And Minutes Sent To All Parties
Review Contractors List Of Subcontractors
EXHIBIT 1 -- TR 8619
Review Monthly RFI. AS1, Submittal. Shop Drawings And Other Logs For Timeliness
Review Contractor's Progress Against The Schedule On A Monthly (Or Bi-Weekly) Basis
Analyze Change Order Proposals For Scope, Need, Completeness, Fairness
Recommend Change Orders As Required
Review Contractor's Pay Requests
Process Pay Requests To The Appropriate Accounting Office For Vouchering
Participate In Bi-Weekly Inspections With The A/E
Participate In Substantial Completion Inspections
Participate in Final Completion Inspections
Review And Sign Affidavits Of Completion
THE FOLLOWING WILL 13E PROVIDED BY THE A/E UNDER CONTRACT TO FD
Initial Construction Conferences
Project Sign Design
Monthly Constmct;on Conferences
Review C:ontractoes Progress Schedule & Approve
Review Contractor's List Of Subcontractors & Approve
Review Contractor's Shop Drawings & Approve
Transmit Payroll Records Required By Federal Grants
Review As -Built Drawings
Provide Clarification Documents
Monthly Status Report
2X Weekly Site Visits And Weekly reports
Site Visits And Reports
Monthly Contractor Payment Reviews
Review Testing Invoices
Change Orders
Claim Reviews And Correspondence
Substantial Completion Inspection
Final Completion Punchlist
Final Inspection
Review Contractor's Affidavits Of Completion
Review Contractor's Guarantees And Operating Manuals
Review Contractor's As -Built Drawings
8. Contractor Selection
FD WILL;
Establish Contractor Selection Team Consisting Of FD, A/E &
CITY Personnel
Advertise For Qualified Contractors
Prepare Project Scope Information For Contractors
Answer Contractor's Questions
Verify Contractor Prequalification Criteria
County & State Licensure/Certification/Corporation
Analyze Previous Experience On Similar Projects
Analyze Management Staff & Experience
Analyze Site Management Capability
Analyze Present Workload
Schedule/Arrange Contractor Selection Meetings
Cot,duct Preliminary Selections, Reducing Applicants To 5
Contractors
Publish Shortlist Results Of Contractor Selections
Debrief Unsuccessful Contractors
Brief Successful Contractors
Conduct Interviews With Remaining 5 Contractors
is 7
EXHIBIT 1 — TR 8519
Finalize Selection, Reducing -ro 3 Contractors In Order Of
Preference
Debrief Ranked Contractors
9. Contractor Fee Negotiations
FD WILL;
Establish Contractor Negotiation Team Consisting Of FD,
AIE & CITY Personnel
Prepare & Publish Detailed Scope For Contractors
Notify Number i Contractor Of Negotiation & Proposal
Requirements
Answer Number 1 Contractor's Questions
Receive & Analyze Proposal From Number I Contractor
Conduct Pre -Negotiation Conference With Negotiation Team
Conduct Negotiations of Contractor's Fee With Number I Contractor
Establish On -Site Design Personnel Requirements
Establish Off -Site Design Personnel Requirements
Establish On -Site Construction Personnel Requirements
Establish Off -Site Construction Personnel Requirements
Establish General Conditions Requirements
Establish Design & Construction Phase Fee
Establish Overhead & Profit Fee
Establish Preliminary Schedule Requirements
Establish Construction Team, Consisting Of FD, CITY,
A/E & Contractor Personnel
Coordinate With CITY
Distribute Results Of Negotiation
Obtain CITY Approval
10. Contractor Contract Preparation/Execution
40 FD WILL;
Prepare Contract On FD's Form For Contractor & FD
Execution
Prepare Performance Bond On FD's Form In Budget Amount, form to be Approved by City Attorney
Prepare Labor & Material Payment Bond On FD's Form In
Budget Amount
Prepare Certificate Of Insurance On FD's Form, form to be approved by City Risk Manager
Prepare Assignment Of Contractor's Antitrust Rights To CITY
On FD's Form
Process Contract Documents To Contractor For Execution
Receive Executed Documents Back From Contractor &
Thoroughly Check For Proper Execution
Execute Documents On Behalf Of CITY
Give Contractor Notice -To -Proceed With Design Phase Services with CITY approval
1 1. Contractor's Design Phase Services
FD WILL;
Participate With The A/E And Contractor/CM In Plan Reviews At Each Submittal Phase
Participate With The A/E And Contractor/CM In Value Engineering Alternative
Design/Construction Approaches
Review All Contractor/CM Estimates
Review Contractor/CM GMP With The Team And Recommend For Contracting
Explore Tax Savings And Implement Procedures As Necessary
THE FOLLOWING WILL BE PROVIDED BY THE CONTRACTOR/CM UNDER CONTRACT TO
R
EXHIBIT 1 — TR 8519
FD (WITHOUT ASSUMING DESIGN RESPONSIBILITIES)
Distribute Document Package
Schedule Familiarization Meeting
Conduct Familiarization Meeting
Manage Requests For Information
Pricing & Vaiue Engineering (VE)
Review & VE Site Civil
Review & VE Mechanical -Electrical Systems
Review & VE Structural Systems
Review & VE Roof& Exterior
Review & VE ADA Compliance
Review & VE Detail Coordination
Evaluate Construction Phasing
Evaluate Consrmctability
Propose Guaranteed Maximum Price (GMP)
Negotiate Final Gl`JP & Conditions
Do(;urnent Fina? GMP & Conditions
Review Final GMP & Conditions With CITY Team
Obtain CITY Team Approval Of Final GMP & Conditions
Amend Contractor's Contract To Reflect Final GMP/Conditions
Prepare GMP Amendment To Construction Contract
Process GMP Amendment To Contractor For Execution
Receive Executed Amendment Back From Contractor &
Thoroughly Check For Proper Execution
Execute GMP Amendment with CITY approval
Process Executed GMP Amendment To Contractor
12. Contractor's Construction Phase Services
FD WILL;
Prepare And Issue The Notice -To -Proceed
Participate With The A/E And Contractor In The Initial Construction Conference
Review The Contractor's Schedule For The Project
Participate In All Bi-Weekly Team Meetings
Assure All Team Meetings Are Documented And Minutes Sent To All Parties
Review Contractor's List Of Subcontractors
Review Monthly RFI, ASI, Submittal, Shop Drawings And Other Logs For Timeliness
Review Contractor's Progress Against The Schedule On A Bi-Weekly Basis
Analyze Change Order Proposals For Scope, Need, Completeness, Fairness
Recommend Change Orders As Required
Review Contractor's Pay Requests
Process Pay Requests To City Project Manager For Vouchering
Participate In Monthly Inspections With The A/E
Participate In Substantial Completion Inspections
Participate In Final Completion Inspections
Review And Sign Affidavits Of Completion
THE FOLLOWING WILL BE PROVIDED BY THE CONTRACTOR/CM UNDER CONTRACT TO
FD (WITHOUT ASSUMING DESIGN RESPONSIBILITIES)
Coordinate Contractor's Project Promotion & Advertisement
Contact Qualified Sub -Contractors
Promote Through Associations & Exchanges
Promote MBE participation To Make Good Faith Effort
Toward Meeting District Board Of Trustees Requirements
Use FD & CITY Databases Of Interested Contractors
FD & CITY To Participate In Pre -Bid Meetings & Bid
o
EXHIBIT 1 —TR 8519
Openings
Coordinate Contractor's Review Of 100% Construction Documents
Review & Comment on construction documents
Give Contractor Notice -To -Proceed With Construction
Coordinate Contractor's Project Information Management
. Key Personnel Contacts
Budget & Financial Data
Project Construction Scheduling
Construction Progress Conference Scheduling
Interface With Construction Management Systems
Initial Team Construction Conference
Maintain Constructive Agenda
Document Potential Areas Of Concern
Develop Subcontractor Coordination Plan
Review Construction Critical Path
Confirm Communi,�atioris t..twork
Weekly Team Meetings
Monthly Team Meetings
Prepare For Meetings
Attend Meetings
Prepare Monthly Report
Review Submittal Schedule
Identify Long -Lead Submittals
Coordinate Review Periods With Construction Schedule
Review Budget Status
Review Value Analysis Reports
Perform Weekly Quality Control Observations
Review Construction Schedule
Review Change Proposals. Reviews And Implementation Are
To Be By The Construction Team On Changes To The GMP
With CITY approval
Review MBE Participation Reports
Review Testing Reports
Review Building Code Inspection Reports
Review Requests For Payment & Transmit To CITY For Review
& Payment
Establish Transition Team
Monitor As -Built Development
Substantial Completion Inspection
Review A/E Certifications
Expedite & Verify Punchlist Corrections
Review Warranties & Submittals
Final Inspection & DOE Certification
13. Occupancy Services (Additional Service to Owner)
FD WILL;
Assure Staff Training Occurs For Equipment
THE FOLLOWING WILL BE PROVIDED BY THE CONTRACTOR/CM UNDER CONTRACT TO FD
(WITHOUT ASSUMING DESIGN RESPONSIBILITIES)
Review Occupancy Requirements
Coordinate Maintenance & Operational Training
Review Systems Testing & Certifications
0 10
EXHIBIT 11
PROJECT BUDGET
EXHIBIT 1 — TR 8519
Constructiuu Budget $2,700,000.00
Total Project Budget $3,000,000.00
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EXHIBIT II
TR 8519
E
AMENDMENT TO AGREEMENT
BETWEEN THE CITY OF TAMARAC
AND FACILITIES DEVELOPMENT (FD), DEPARTMENT OF MANAGEMENT SERVICES
STATE OF FLORIDA
The CITY OF TAMARAC and Facilities Development (FD) Department of Management Services, State of
Florida, mutually agree to amend the original Agreement for the project management services for the
Senior & Community Center, dated October 28, 1998, as follows:
1. Article 7: FD's administrative fees for the various program management services are based on
services as shown in Exhibit I and shall be as follows:
SIXTY NINE THOUSAND, THREE HUNDRED TEN DOLLARS ($69,310.00)
If the Project Budget is increased in excess of $250,000.00, then FD fee shall be increased by 2.0% of
the revised budget in excess of $4,244,217.00.
2. Exhibit 11, Project Budget, shall be amended as follows:
Construction Budget $3,195,374.00
Total FY99 Project Budget $3,994,217.00
• 3. All other provisions of the original specifications and agreement shall remain in effect as written,
unless modified by a later written amendment, signed by the parties hereto.
The Remainder of This Page Left Blank Intentionally
11
EXHIBIT II
TR 8519
. IN WITNESS WHEREOF, the parties have made and executed this Amendment on the respective dates
under each signature. CITY OF TAMARAC, through its Mayor AND FACILITIES DEVELOPMENT (FD)
DEPARTMENT OF MANAGEMENT SERVICES, STATE OF FLORIDA, signing by and through its
Contracts Administrator, duly authorized to execute same.
C]
Attested:
By:
Carol Gold
City Clerk
As Witnessed:
By:
r
CITY OF TAMARAC
7525 NW. 88" AVENUE
TAMARAC, FLORIDA 33321-2401
I_12200ZL"D
By:
Joe Schreiber
�] yor
r
By:
Robert S. Noe, Jr.
City Manager
VELOPMENT
OF MANAGEMENT SERVICES
RIDA
H. R. Hough
ontracts Administrator
As To Form and Legality:
Office of General Counsel,
Department of Management Services
State of Florida
•
ESTIMATED DEVELOPMENT COSTS
April 1998 Commission Workshop Presentation
Engineering/Architecture
Construction
Contingency
Furnishings (current revenue)
REVENUES -FY99
. Bond Issue
CDBG
Furnishings
FY99 PROJECT BUDGET
Construction
Eng/Architect/FD Fees/Contingency
•
Exhibit III
TR 8519
$ 336,000
2,576,000
33§,000
$3,248,000 (3.25 bond issue)
722,268
$3,970,268
$3,250,000
244,217
500,000
$3,994,217
$3,195,217
799.000
$3,994,217
Handed out 1/25/99 at the Commission workshop.
EXHIBIT II
TR 8519
•IN WITNESS WHEREOF, the parties have made and executed this Amendment on the respective dates
under each signature. CITY OF TAMARAC, through its Mayor AND FACILITIES DEVELOPMENT (FD)
DEPARTMENT OF MANAGEMENT SERVICES, STATE OF FLORIDA, signing by and through its
Contracts Administrator, duly authorized to execute same.
CITY OF TAMARAC
7525 NW. 88th AVENUE
TAMARAC, FLORIDA 33321-2401
Attested: APPROVED:
By: By:
Carol Gold Joe Schreiber
City Clerk Mayor
C]
As Witnessed:
By:
0
By:
Robert S. Noe, Jr.
City Manager
FACILITIES DEVELOPMENT
DEPARTMENT OF MANAGEMENT SERVICES
STATE OF FLORIDA
Approved:
By:
H. R. Hough
Contracts Administrator
Approved As To Form and Legality:
M
Office of General Counsel,
Department of Management Services
State of Florida