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City of Tamarac Resolution R-99-302
1 CITY OF TAMARAC, FLORIDA RESOLUTION NO. R 97 - 3D Temp. Reso. #8795 Page 1 October 22, 1999 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA AUTHORIZING THE APPROPRIATE CITY OFFICIALS TO SEEK GRANT FUNDING FROM THE FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS DIVISION OF EMERGENCY MANAGEMENT EMERGENCY MANAGEMENT PREPAREDNESS AND ASSISTANCE TRUST FUND IN THE AMOUNT OF $49,921 FOR A TOTAL PROJECT COST OF $89,397 FOR THE EXPANSION AND ENHANCEMENT OF THE CITY'S COMMUNITY EMERGENCY RESPONSE TEAM (CERT) PROGRAM TO DEVELOP AND EQUIP A POOL OF VOLUNTEERS TO SERVE AS AUXILIARY RESPONDERS IN THE EVENT OF A DISASTER; AUTHORIZING A CITY MATCH IN THE AMOUNT OF $38,361 TO BE ALLOCATED IN -KIND AND $1115 FROM THE GRANT MATCHING FUND FOR A TOTAL PROJECT COST OF $89,397; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Commission of the City of Tamarac desires to expand and enhance its emergency management capabilities in the areas of response and recovery; and WHEREAS, the Florida Department of Community Affairs, Division of Emergency Management, through the Emergency Management Preparedness and Assistance (EMPA) Trust Fund provides grants to local governments to enhance disaster preparedness and recovery capabilities; and 1 Temp. Reso. # 8795 October 22, 1999 Page 2 WHEREAS, the City Commission of the City of Tamarac wishes to improve citizen warning and expand its community outreach effort through submission of an application to the EMPA Trust Fund, attached hereto as Exhibit A for the enhancement and expansion of the City of Tamarac Community Emergency Response Team (CERT) Program; and WHEREAS, the City Commission of the City of Tamarac, Florida is willing to match the grant request of $49,921 with local funds in the amount of $38,361 to be provided in -kind plus $1,115 allocated through the Grant Matching Fund for a total match of $39,476 and a total project cost of $89,397; and WHEREAS, the City Manager and the Fire Chief, as the City's Emergency Management Coordinator, recommend approval; and WHEREAS, the City Commission of the City of Tamarac, Florida deems it to be in the best interest of the citizens and residents of the City of Tamarac to enhance the City's emergency management capabilities; NOW THEREFORE BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA: Section 1: The foregoing "WHEREAS" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this resolution. Section 2: The City Manager is hereby authorized to seek grant funding from the Florida Department of Community Affairs, Division of Emergency Management In the amount of $49,921 with a cash match of $1,115 from the Grant Matching Fund and an 1 Temp. Reso. # 8795 October 22, 1999 Page 3 in -kind match in the amount of $38,361 for a match of $39, 476 and a total project cost of $89,397 to enhance the City of Tamarac's emergency preparedness and response capabilities through the CERT Program. Section 3: All resolutions in conflict herewith are hereby repealed to the extent of such conflict. Section 4: If any clause, section, other part or application of this Resolution is held by any court of competent jurisdiction to be unconstitutional or invalid, in part or in application, it shall not affect the validity of the remaining portion or applications of this Resolution. Section 5: This Resolution shall become effective immediately upon its adoption. PASSED, ADOPTED AND APPROVED this /b day of , 1999. ATTEST: aa,w_� CAROL GOLq CMC/AAE CITY CLERK I HEREBY CERTIFY that I have approved this Resolution as to form. CITY ATTORNEY Q JOE SCHREIBER, MAYOR RECORD C' CON191" iMAYOR,,,,,,�EIBER QIST i s MM. PonTNEK ialST 2: LM MISHMN DIST * COMM. SULTANOFL QIST MM. ROBERTS APPENDICES pages A Florida Statutes Chapter 252.38 Al — A4 B Florida Comprehensive Emergency Management Plan Section IV A 131 — B3 C City of Tamarac Emergency Preparedness Plan (Appendix G) C1 — C3 D Course Overview and Contents/Community Medical Supply List D1 — D12 E Job Descriptions and Resumes E1 — E5 F Resolution Approving Application and Committing Matching Funds F1 — F3 G Commission Workshop Minutes 9/21/99 G1 - G4 H Letter of Consistency with Local Emergency Management Plan H I Presidential Disaster Declarations 11 -- 4 J Budget Back-up Printing Costs J1 -- J4 Vehicle Cost J5 First Aid Starter Kit Cost Breakdown J6 Salary and Benefit Projections J7 — J8 L� 0 • LETTER OF TRANSMITTAL To: Department of Community Affairs Division of Emergency Management 2555 Shumard Oak Boulevard, Tallahassee, Florida 32399-2100 From: The City of Tamarac 7525 NW 88 Avenue Tamarac, FL 33321 Project Title: Expansion and Enhancement of the Citizen Emergency Response Team (CERT) Program Project Description: In response to lessons learned from Hurricane Andrew, the City implemented its Citizen Emergency Response Team (CERT) Program as means to mobilize the community in the event of a disaster. It is anticipated that, in the event of a major disaster, first responders will be unable to meet the demand for fire, rescue and medical services. By providing CERT training, to a core group of residents, Tamarac will be able to supplement its response in the event of a disaster. Through CERT training, citizens will be prepared to care for themselves during and following a disaster when services may not be adequate. In anticipation of this approach, the City of Tamarac Emergency Preparedness Plan (1997) Identifies 72 individual Homeowner Associations and tasks each President with identifying a section Emergency Coordinator. Emergency Coordinators have the responsibility to identify and assign additional personnel or "block captains" to assist with the emergency management efforts. As of this date 42 CERT volunteers have been trained to 1) assist the City in making sure that citizens take appropriate precautions before a disaster 2) relaying communications between the City and citizens during a disaster and 3) assist the City in assessing and delivering services following a disaster. The CERT Program has been well received and the City wishes to expand and enhance the program in order to allow Association Emergency Coordinators, Block Captains and all interested residents the opportunity to participate in CERT training, and to provide each volunteer and Association with the resources and equipment needed to effectively respond in the event of a disaster. It is the City's goal to establish a core group of 350 trained CERT volunteers and to provide each volunteer and association with the equipment needed to make them effective as back up responders. The Fire Chief and the Assistant Fire Chief conducted the initial CERT training classes. The City is in the process of hiring a Fire and Safety Education Specialist who will have the credentials and 40 responsibility for coordinating and conducting the City's CERT Program. 0 This project directly relates to the State of Florida priority to improve emergency management capabilities, most notably in the fundamental areas of Citizen Warning, and Community Outreach. FUNDING REQUEST: $49,921 STATEMENT OF COMMITMENT: The City is committed to proceed with the training of 350 Cert volunteers and is in the process of hiring a Fire and Safety Education Specialist. Grant funding will enable the City to expeditiously meet this critical need. The project is anticipated to begin within 60 days of grant approval and will be completed within 12 months of approval. The resolution enclosed with the application further documents the City's commitment to this project. APPLICANTS AND REPRESENTATIVES: Applicant: The City of Tamarac Representatives: Joe Schreiber, Mayor, 7525 NW 88 Ave., Tamarac, FL33321 (954) 724-1221 Jeffrey L. Miller, City Manager, 7525 NW 88 Ave., Tamarac, FL 33321 (954) 724-1230 Jim Budzinski, Fire Chief, 7501 NW 88 Ave, Tamarac, FL 33321 (954) 724-2436 DECLARATIONS AND ASSURANCES: Only those entities identified in the application are involved in the proposed project. The application is made without collusion with any other entity submitting an application. The application is, in all respects fair and in good faith, without fraud or collusion and the signer of the application has full authority to bind the applicant and all other involved parties. 0 Organizational Profile City of Tamarac The City of Tamarac is a local municipality incorporated in 1963. The City is located in western Broward County, near the Everglades, and approximately 10 miles from the Dade County line. Tamarac is the 11th largest of Broward County's 29 municipalities. The City has a current population of 52,413. According to the most recent census data, the median age of the residents is 63.5 with 48% being age 65 or older. Tamarac presently has 300 full time and 17 part time employees. The purpose and function of the City is to govern the citizens within the City of Tamarac. Tamarac is a full service City providing Fire Rescue, Water, Recreation, Community Development, Building and Public Works Services. Police Services are also provided by the City and are contracted through the Broward Sheriffs Office. The City is structured in a Commission -Manager form of government. Four Commissioners are elected for staggered three-year terms from each of the City's four districts, with the mayor being elected Citywide. The City of Tamarac has signed both the statewide . mutual aid and local mutual aid agreements. City Hall is located at 7525 NW 88 Ave and the Fire and Rescue Administrative offices are located in an adjacent building at 7515 NW 88 Ave. City Manager Jeff Miller is responsible for implementation of the City's Emergency Preparedness Plan. Directly working on the project will be Fire Chief Jim Budzinski who serves as the City's Disaster Preparedness Coordinator, the soon to be hired Fire and Safety Education Specialist who will be responsible for program coordination and training and who will be assisted in his/her training efforts by Fire Chief Jim Budzinski, Firefighter Percy Sayles, Battalion Chief Jeff Moral, and Fire Inspector Mark Micciche. Blaine Long, Supplies Coordinator and Lynda Flurry, the City's Purchasing and Contracts Manager will work together to coordinate activities related to acquisition of the equipment and supplies needed to execute the proposed project. The City is structured such that City manager Jeff Miller, the Chief Executive Officer of the City, reports directly to the Mayor, Joe Schneider, and the four City Commissioners. The accompanying organizational chart illustrates the City structure. .7 0 u • 0 City of Tamarac Organizational Chart Citizens of Tamarac City Commission City City Boards and Attorney Manager Committees Building 7Records Community Finance Development Permitting Planning and Zoning Accounting Inspections gement Code Enforcement Treasury and Certificates ofration Occupational Licenses Revenue Collection Occupancy Management and Budget Purchasing Customer Service Fire Management FRecreatio d Personnel Info.Bervices n Emergency User Applications andn Activities Recruitment and Medical Services Support intenance Selection Fire Suppression Technical Support Classification and Fire Prevention Systems Development Pay Training Labor Relations Public Works Risk Social Utilities Management Services Engineering Casualty Insurance Information, Referral Engineering Recycling Programs and Outreach Water Plant Streets Safety Transportation Maintenance Fleet Services Employee Benefits Assistance Support Facility Management Management Services Stormwater Management Construction ,7 • Table of Contents Page # Letter of Transmittal 1 Title Page II Organizational Profile III Purpose and Customary Business III -a History of Organization III -a Location of Offices III -a Organizational Structure and Project Personnel III -a Organizational Chart III-b Proposed Project Presentation Criteria #1 Emergency Management Need and Priority Proposed Project and Benefits Criteria #2 Presidential Disaster Declaration Connection Between Proposed Project and Identified Need Criteria #3 Short Term Benefits& Milestones Long Term Benefits and Commitment Criteria #4 Emergency Management Capability Enhancement Target Population of 75%+, Reiteration of Need and Benefit Criteria #5 Consistency With State CEMP Consistency With Local CEMP Consistency with City Emergency Preparedness Plan Criteria #6 Method Selection Proposed Budget Line Item Justification Criteria #7 Applicant's Match Criteria #8 Ability and Qualifications Fire and Safety Specialist Job Description Project Participant Resumes APPENDIX Florida Statutes Chapter 252.38 Florida Comprehensive Emergency Management Plan Section IV A City of Tamarac Emergency Preparedness Plan (Appendix G) CERT Course Overview and Contents/Community Medical Supply List Job Descriptions and Resumes Resolution Approving Application and Committing Matching Funds Commission Workshop Minutes 9/21/99 Letter of Consistency with Local Emergency Management Plan Presidential Disaster Declarations Budget Back-up Printing Costs Vehicle Cost First Aid Starter Kit Cost Salary and Benefit Projections 2-3 3 3-4 4-5 5-6 6-7 7-8 8-9 9-10 10-11 12 13-14 15 15 Appendix E Appendix E Al — A4 B1 — B3 C1 — C3 D1 — D12 E1 — E5 F1 — F3 G 1 - G4 H 11 —4 J1 — J4 J5 J6 J7 — J8 ATTACHMENT 1 0 TITLE PAGE TITLE OF PROJECT Expansion and Enhancement of the City of Tamarac Citizen Emergency Response Team CERT Program AMOUNT REQUESTED FROM STATE $49,921 AMOUNT MATCHING FUNDS COMMITTED $39 476 This is an application for a competitive grant under (indicate ONLY one): 1) Emergency Management Competitive Grant Program, or X 2) Municipal Competitive Grant Program The application is submitted for consideration in the following category (select ONLY one): 1) A project that will promote public education on disaster preparedness and recovery issues. 2) A project that will enhance coordination of relief efforts of statewide private sector organizations, including public -private business partnerships. 3) A project that will improve the training and operations capabilities of agencies assigned lead or support responsibilities in the State Comprehensive Emergency Management Plan. X 4) A project that will otherwise further state and local emergency management priorities identified in the Notice of Fund Availability. APPLICANT INFORMATION: Name of Organization: City of Tamarac Address of Organization: 7525 NW 88 Avenue Tamarac. Florida 33321-2401 E-mail address: dianCD(a7tamarac.ora Name of Chief Elected Official: Mayor Joseph Schreiber _ Name of Chief Administrative Officer: Jeffrey L. Miller City Manage Name of Applicant Contact: Diane Philli s Title of Applicant Contact: Special Projects Coordinator Telephone Number of Applicant Contact:_ (954) 718-1804 _ Federal Employee Identification (FEID) Number: 59-1039552 AUTHORIZED SIGNATURE Must comply with 9G-19.008(7), F.A.C., or application will not be scored] Signature: Title: City Manager 9 City of Tamarac Project Proposal • EMPA Trust Fund Municipal Application 1999 Expansion and Enhancement of the City's Community Emergency Response Team (CERT) Program Criteria #1. Clearly identify a demonstrated state or local emergency management need and explain how this project will address it. If applicable, identify which emergency management priority, as identified in the Notice of Fund Availability, the project addresses. Clearly link the project to the priority. 1150 points] Funding is being sought to expand and enhance the City of Tamarac CERT Program. The proposed project falls under Emergency Management Priority 4 B • Projects which will improve emergency management ca abilities in the fundamental areas of Citizen Warning and Community Outreach. The authority of the City to designate individuals to act as emergency management volunteers in times of crisis can be found in Florida Statutes Chapter 252.38 which defines municipalities as political subdivisions and stipulates "Safeguarding the life and property of its citizens in an innate responsibility of the governing body of each political subdivision of the state." The section further empowers political subdivisions "to appoint, employ, remove, or provide with or without compensation, coordinators, rescue teams, fire and police personnel, and other emergency management workers" in times of disaster. (Appendix A) The responsibility of each local municipality to take action to ensure that safety of its residents is documented in Section IV. A of the State of Florida Comprehensive Emergency Preparedness Plan which specifies "The State of Florida Utilizes a bottom -up approach in all phases of emergency management with emergency activities being resolved at the lowest possible level of government. Thus, the resources of municipal, county state and federal governments are utilized in a sequential order to ensure a rapid and efficient response." kAppendix B) The Broward County Comprehensive Emergency Plan mirrors this approach by stating, "The Broward County Comprehensive Emergency Operations Plan is based on the principle that local governments bear the initial responsibility for response to an emergency." In 1997 the City of Tamarac finalized its Emergency Preparedness Plan. The City's plan is consistent with the Federal, State and County ESF guidelines. Recognizing the critical role ESF 15 Volunteer Organizations/Donations can play in assisting a community before, during and after a storm, the City of Tamarac established the framework for a_CERT Program in its Emergency Preparedness Plan b callingfor the appointment of section Emergencv 0 Coordinators. (Appendix C) City of Tamarac Project Proposal The City of Tamarac Emergency Preparedness Plan identifies seventy-two Homeowners Associations and calls for each Association President to appoint an Emergency Coordinator to serve as a liaison between the City and the individual Homeowners Associations in times of disaster. The Emergency Coordinators are further tasked with recruiting additional personnel/volunteers needed to accomplish the tasks detailed in Appendix C. By identifying these individuals in advance and providing them with the tools needed to perform the tasks outlined in the Emergency Preparedness Plan, the City will help to mitigate the tremendous strain on the system that will result should a disaster occur. Tamarac is located in Broward, a coastal County in South Florida. The primary threats are weather related emergencies, like hurricanes and tornadoes. Following Hurricane Andrew, Tamarac like most South Florida communities, had the opportunity to experience first hand the constraints that are placed on first responders following a disaster. This experience served to further reinforce the importance of citizen education and back up. The proposed project would provide the section Emergency Coordinators and a core group of volunteers from each Association with CERT training. In the event of a crisis, citizens will need to rely upon each other for support. Providing a group of volunteers in each association with CERT training will help to ensure that those lending the support are doing so in an informed, organized manner and provide the City with back up in the form of auxiliary responders who are readily available to our citizens in the event of an emergency. Providing the volunteers with the equipment and materials needed to render emergency support helps to ensure that each . Association will be self-sufficient until first responders can reach them. In addition to cultivating a pool of back up responders, a CERT volunteer force would provide the City with an additional way to reach out into the community to educate residents concerning 1) precautionary measures to take before disaster strikes and 2) what to expect in the aftermath. These volunteers will also assist by accumulating information concerning special needs and risks before and after a disaster. Tamarac's CERT Program is modeled after the FEMA program, which is also the format utilized by Broward County. The course equips citizens to act as back-up responders who provide an additional source of citizen support by relaying information between the city and the communities both before and after a disaster, providing immediate assistance including first aid to victims, and collecting information that will assist professional responders in prioritizing and allocating resources following a disaster. The certification process consists of seven 2 '/2 hour segments typically offered over a seven week period. The course outline and the CERT Program recruitment outline are included in Appendix D. In addition to providing participants with basic survival skills, Tamarac's CERT Program strives to educate citizens to understand the limits of the local emergency delivery system, provide them with limited response skills, and teach them to structure neighborhood teams to assist in both pre and post disaster efforts. Through this approach CERT volunteers understand the important role they play as a member of the City's Emergency Management "team". The City piloted the CERT Program in September 1998. Thus far, forty-two volunteers have received CERT training provided by Fire Chief Jim Budzinski at the City's municipal complex. The program has been extremely well received by the residents. In order to enhance and expand 2 City of Tamarac Project Proposal 0 the CERT Program the Commission approved the addition of funding for, and the City is in the process of hiring a Fire and Safety Education Specialist. This individual, who will be a new addition to the Fire and Rescue staff, will have the credentials needed to fast track the CERT Project. He or she will have primary responsibility for CERT coordination and training. (See job description Appendix E) A suggestion resulting from the pilot was that one way to increase participation by Tamarac's residents, the majority of whom are senior citizens, would be to offer the coarse at locations that are close to home. It is the Cities objective to educate 350 CERT volunteers during the upcoming year and to train a minimum of one representative (the Section Emergency Coordinator) from each association. The Tamarac Presidents Council is composed of representatives from each of the community Homeowner Associations. In discussions with council members and the community at large, it was determined that using a community outreach approach could best facilitate this objective. The Presidents Council and the Fire and Rescue Department will work together to offer City of Tamarac's CERT program at various associations throughout the community. Each of the 73 Homeowner Associations contains a clubhouse, which would serve as a focal point in the event of a disaster. Each Association has been encouraged to equip the clubhouse with a minimal supply of emergency food and water. During the CERT Program, volunteers are being provided with a list of recommended First Aid Supplies that each community should have on hand. Funding is being sought through this grant to enable the City to provide CERT training and materials to a core group of volunteers and to equip each clubhouse with a with a first aid locker and a portion of the supplies described on the handout entitled "Recommended Medical Supplies for Community Use" to be distributed to each association/volunteer. (Appendix D) In order to meet our local emergency management needs, the City of Tamarac must have the equipment necessary to take the program out into the community such as, a laptop computer, LCD projector, slide projector, screen, TVNCR, and printed materials. To keep the program in the forefront after training is completed, each graduate must be provided with equipment like; flashlights, safety goggles and vests, work gloves, helmets, clipboards with the forms and basic info needed in the event of a disaster and with some means that will readily identify them as CERT volunteers in an emergency. Each community command post must be equipped with a first aid locker so that these trained auxiliary responders will have the resources they need readily available in the event of an emergency. 3 City of Tamarac Project Proposal Criteria #2. Discuss the extent to which the proposed project meets a demonstrated emergency management need or priority within a jurisdiction included in a presidential disaster/emergency declaration within the 24 months prior to the date of the Notice of Fund Availability. [25 points] Within the past 24 months Broward County,where the City of Tamarac is located has been included in four federally declared disasters (Appendix 1). Among the most recent of these was Hurricane Floyd. Fortunately, Broward was spared the devastation of Hurricane Floyd. The process of preparing for the potential impact of this Category 4 storm made the City immediately aware of the importance of having a way to quickly disseminate information and assess citizen needs before and after the storm. Because Tamarac's CERT program is relatively new, the majority of Associations do not yet have trained Emergency Coordinators. Had a back up system been in place, the Fire and Rescue staff would have been readily able to disseminate information to each association. Moreover, a more comprehensive community outreach program would have already been implemented so that residents would have had a better understanding of what precautions to take in advance and what to expect if we had experienced the full impact of the storm. The City Commission, during the 9/21 /99 workshop, which followed the storm, reiterated their concern for resident safety and commitment to the CERT program. (See minutes Appendix G) A CERT volunteer force is of particular importance to the City of Tamarac, which has a large senior population. The Florida Comprehensive Emergency Preparedness Plan recognizes that 18% of the states population is 65 years of age or older and cites this figure as illustration of Florida's vulnerability. The 1990 census determined that 48% of Tamarac's residents are 65 or older. A core group of CERT volunteers would gather and maintain information on community members with special requirements such as; medication or medical equipment, physical assistance with storm preparation and shuttering, residents living alone who may need monitoring, or absentee owners whose property may need to be secured. Funding for this program has NOT been requested from the Federal Public Assistance Program or Hazard Mitigation Program. Criteria #3. Identify the immediate tangible emergency management benefits (short term projects, i.e. - 12 months or less in duration), or, reasonable expectation of long term emergency management benefits coupled with the availability of resources (other than this grant amount) to continue implementation of the project past the term of the award (long term projects, i.e. - duration of longer than 12 months). [50 points] The Tamarac CERT project has both short term and long-term benefits. Funding is respectfully being requested to allow the City to provide programming and materials to 350 residents so that 10 each Community Association has a core group of CERT volunteers and to provide a first aid locker to each of the 73 clubhouses designated as neighborhood community command centers in 4 City of Tamarac Project Proposal the City's Emergency Preparedness Plan. Both of these objectives would be completed over the course of 12 months. An immediate short term benefit would be to increase the number of residents familiar with the CERT Program by targeting the individual Associations. By contacting the Presidents Council and mapping out a plan to offer the program at various clubhouses throughout the City, we will begin to further educate residents as to what the program consists of and why it is so important. Once the locations have been established, the City produces a bi-monthly newsletter. A full page will be dedicated to the CERT Program, further explaining the community's goals and objectives. Thereafter, information will be included regularly to advertise the training locations and dates and recognize the CERT Program graduates. Another short-term benefit is programming and equipment fora pool of volunteers located throughout the city, which would provide the Fire and Rescue Team with a direct link to the community associations as identified in the city's Emergency Preparedness Plan. This core group will be in a position to implement pre and post disaster planning and trained to render emergency fire response and first aid. Project Milestones Commencement Completion Contact Associations to establish training locations/ID coordinators Upon notice of award ongoing Obtain Volunteer Equipment Upon notice of award 45 days from award Obtain Program Equipment Upon notice of award 45 days from award Train 80 volunteers per quarter is 60 days from award 12 months from award (In addition to the 42 presently trained) The long-term benefit of this vroiect is a tool of CERT volunteers who will recruit others from within their communities. These additional recruits will serve to keep the CERT program growing and ensure that a volunteer pool is maintained. CERT volunteers will help to minimize the reliance on first responders in the event of a disaster and assist each association in meeting the objectives outlined in the City's Emergency Preparedness Plan. They will be equipped with the training and resources to allow them to; assist in preplanning for a disaster, participate in search and rescue activities, assess the situation following a disaster and handle minor, non -life threatening injuries until first responders arrive. Expansion of the City's CERT Program would enhance local emergency management needs by providing a means to effectively and continually educate the community regarding disaster planning and preparedness, and by developing a group of certified volunteers that would help to lighten the load on what will quickly become an overextended system during a disaster. In order to meet our long term emergency management needs, more residents must be made aware of the CERT Programs goals and objectives. This will be accomplished through direct contact with the President's Council and through information on the program, which will be included in each issue of the City's newsletter and direct mailed to all residents. Additionally, flyers and brochures will be provided to each Association. 5 City of Tamarac Project Proposal CERT Training will be offered on an ongoing basis and will extend past the twelve-month project period. The City is firmly committed to this objective as evidenced by the hiring of a Fire and Safety Education Specialist. The Commission reiterated their commitment to the program during the Commission workshop on 9/21/99. An EMPATF award will allow the City to provide initial first aid equipment to each clubhouse, materials and gear for 350 CERT volunteers and program equipment to allow us to take the training out into the community. In future years, less funding will be required because fewer volunteers will need to be trained and new training equipment and first aid lockers will not be necessary. Criteria #4b. Discuss the number of persons in the target area in Florida whose emergency management needs will directly benefit from the project. [50 points] Enhancing Tamarac's Fire and Rescue CERT Program will directly impact the entire Cit 's Emergency Management capabilities. The City has 52,415 residents (Bureau of Economic and Business Research, University of Florida 4/99). Citizens who have been through CERT training understand the precautions that must be taken in advance of a disaster and that the City will have limited abilities in the event of an actual emergency. During the period of time immediately following a disaster such as hurricane or tornado, a strain will be placed on first responders and residents must rely upon each other for assistance. Eight hundred people lost their lives in the Mexico City earthquakes. FEMA estimates that one hundred of these people perished trying to help others. Were the citizens to have been better trained, lives could have been saved. In the event of a major disaster, CERT volunteers will be able to fill the gap by organizing and coordinating resources before and after the disaster. They will know which members of their community require additional assistance and what type of assistance is needed. If the emergency is such that preparations can be made in advance they can respond by helping neighbors who need assistance prepare, thus mitigating the potential effects of the disaster. They will be prepared to act as back up responders, using the resources in each association's first aid locker in an informed manner where needed, and helping the City to prioritize situations requiring additional help. Graduates of the CERT Program will go back into the community to organize "response teams" that will assist in preparing for and responding to each other's needs in the event of a pending or actual disaster. For example, the Boulevards Section has 250 homes with a centrally located clubhouse. In advance of a crisis, the designated section Emergency Coordinator would work with a core group of CERT volunteers to recruit and train other volunteers or "block captains" who would work as a team to compile information on members of their community so that special needs would be identified in advance of an emergency being declared. Those with special needs would be contacted so that contingency plans could be formulated in advance of the effects of a storm. Should an emergency occur, they would be able to identify those in the community most at risk and assist in an organized effort to follow up, arrange for assistance and 40 or relay the information that will allow the City to prioritize community needs. 101 City of Tamarac Project Proposal 1-1 The clubhouse would serve as a focal point. Following a storm, volunteers would be deployed to assess the damage, render first aid or other assistance where possible, transmit information that will help the city to prioritize situations requiring first responder assistance and generally fill the gap until City resources could be deployed. The first aid locker located in each clubhouse would contain the essential items needed to allow the CERT Volunteers to provide emergency medical treatment until additional care could be obtained. This approach will help minimize the loss of property and lives that could occur in Tamarac in the event of a disaster. Tamarac has signed the Local Mutual Aid Agreement, thereby committing to provide assistance to other localities in Broward County (population 1.4 million). In the event of a major disaster, a core group of CERT volunteers would help to alleviate the demand on the total system. Criteria #5. Describe the project's consistency with the State Comprehensive Emergency Preparedness Plan and any applicable local comprehensive Emergency Preparedness Plans. [100 points] The following quotes from the State Comprehensive Emergency Preparedness Plan show the City Of Tamarac's CERT Pro ram's aphcability to the statewide plan. Section II Situation states: C. PLANNING ASSUMPTIONS A disaster may occur with little or no warning, and may escalate more rapidly than the ability of any single local response organization or jurisdiction can handle. 2. Achieving and maintaining effective citizen and community preparedness, reduces the immediate demands on response organizations. This level of preparedness requires continual public awareness and education programs to ensure citizens will take appropriate advance actions to reduce their vulnerability especially during the initial days (72 hours) after a disaster impact. 3. Local governments will utilize available resources fully before requesting state or federal assistance 7 City of Tamarac Project Proposal 0 Section III "Responsibilities," states: A. COUNTIES County governments are responsible for: Development of an emergency management operation at the county level involving all government, private and volunteer organizations which have responsibilities in the comprehensive emergency management system within the county. 2. Support of the emergency management needs of all municipalities within the county and establishment of intra-county mutual aid agreements to render emergency assistance. Implementation of a broad -based public awareness, education and information program designed to reach all citizens of the county, including those needing special media formats, such as telecommunication devices or the deaf (TDD) or other considerations for non-English speaking residents. C. STATE GOVERNMENT • The government of the State of Florida is responsible for: C] Development of an emergency management organization at the state level involving all governments, private and volunteer organizations that have responsibilities in comprehensive emergency management within Florida. 2. Development and implementation of a broad -based public awareness, education and preparedness program designed to reach a majority of the citizens of Florida, including citizens needing special media formats, such as non-English speaking individuals. The Tamarac CERT Program is in direct response to the State CEMP Planning assumption that effective community awareness education and preparedness will reduce the immediate demands that will be placed on local response systems with little or no warning in the event of disaster. Moreover the CERT program will assist the County in meeting its obligation to implement a broad based public awareness program by involving citizens at the grass roots level through a "neighbors helping neighbors" approach. Graduates of the CERT Program are made aware of the problems they could face in a major emergency and the precautions they must take. They share this information with their family, friends and neighbors. E:l City of Tamarac Project Proposal The Broward County CEMP already incorporates CERT teams and contains specific assignments regarding organization, operation and communication. The projects compliance with local emergency management objectives is further documented in the letter from Broward County Emergency Management, (Appendix H). The City of Tamarac has signed the Local Mutual Aid Agreement. In the event of a disaster, Tamarac CERT teams would help to reduce the demand on the total system thus freeing first responders to focus their efforts on the most severe situations. A segment of the CERT Program is dedicated to helping the participants understand the Emergency Management System and the roles of the local municipality, Broward County and the State of Florida. The following uotes from the Cily of Tamarac's Emergency Preparedness Plan show the CERT Projects consistence with the municipal plan: Section IV, "Situation", states A. EMERGENCY CONDITIONS A major catastrophic emergency will overwhelm the capabilities of Tamarac to provide prompt and effective emergency response and emergency short term recovery is measures ...Many victims will be in life -threatening situations requiring immediate rescue and medical care. There will be a shortage of a wide variety of supplies necessary for emergency survival ...Medical supplies and equipment will be in short supply. B. VULNERABILITY ANALYSIS Forty-eight percent (25,025) of the City's total population is 65 years of age and over. Section entitled "Emergency Support Functions" ESF 15 reads: d. Priorities: (1) Conduct an assessment of the needs of disaster victims for various goods and services. (2) Inventory various goods available, to include quantities, location, type, etc. (3) Prioritize the delivery of goods and services for basic needs with acute needs as first priority, then areas of moderate needs. Appendix G, "Section Emergency Coordinators", reads: A. It is recommended that sections within the City of Tamarac have designated Emergency Coordinators. His/ her main responsibility is to work closely with the Tamarac Emergency Coordinator, be prepared to relay warning signals to N City of Tamarac Project Proposal residents within their sections and be a liaison officer between City Hall and their various sections. The Presidents Council shall be contacted to identify each section Emergency Coordinator. B. Section Coordinators also have the responsibility of designating and assigning necessary personnel to: (Appendix C) The City of Tamarac's Emergency Preparedness Plan recognizes the vulnerability of the population and the fact that CERT teams will prove invaluable during pre -storm readiness activities as well as after an emergency. The plan calls for the appointment of Emer enc Coordinators for each section of the City whose predetermined activities are outlined in the City's Emergency Preparedness Plan will help to expedite the City's preparation and readiness by allowing local municipal emergency service providers to concentrate on other priorities, knowing that neighborhoods are prepared having preplanned long before a storm or disaster strikes. In the aftermath, neighborhoods with CERT volunteers with be outfitted with the knowledge and equipment to help the City prioritize needs and provide first aid care and intervention in an organized, informed manner until first responders arrive. Criteria #6. Discuss why this particular method and approach was chosen. [50 points] The City of Los Angeles Fire Department developed the Community Emergency Response Team (CERT) concept in 1985 having realized that citizens would probably be on their own during the early stages of a disaster. They reasoned that providing some basic training would enable citizens to survive until emergency assistance arrived. The California earthquakes reinforced their assumption and as of 1993, more than 8000 CERT volunteers had been trained. FEMA determined that the project was so successful as to have national applications and worked with LAFD to expand the format of the training to make them applicable to other disasters. FEMA has supported the expansion of the CERT program to other areas throughout the nation. Further support for a CERT approach to emergency management can be found in the June 1990 Urban Institute of the University of North Carolina at Charlotte impact study conducted following Hurricane Hugo. Hugo struck Charlotte with sustained hurricane force winds after traveling 200 miles inland. Recommendations resulting from University study included; • "Emergency Plans must find ways to incorporate citizens, a tremendous resource ...find ways to increase citizen participation" • "More training in emergency response is needed, not only for public employees, but for all segments of the community." • "Identify ways to create neighborhood contacts or teams to help in an emergency..." • "Contact neighborhood associations prior to an emergency to identify neighborhood community volunteers." The City of Tamarac has identified the need for trained CERT volunteers located throughout the community to assist in pre -disaster education and preparedness activities and to act as back up in the event of a disaster. This plan is consistent with the City's Emergency Preparedness Plan. The ius City of Tamarac Project Proposal method we have chosen to accomplish this project consists of targeting individual associations and taking the CERT Program out into the community. Because the majority of the city's communities contain a clubhouse, this facility will become a natural base of operations in the event of a disaster. While no actual study has been conducted by the City, Tamarac's plan is based on two obvious assumptions; 1) In the event of an emergency, first responders will be unable to meet the needs of the population and 2) In times of crisis people will reach out to help each other. Per FEMA, during the Mexico City earthquake, reaching out by individuals who were untrained and were poorly equipped to do so, resulted in a death rate that was approximately 13% higher than it might have been. The City has chosen the CERT approach as the most practical, cost effective way to extend the ability of staff to respond during a disaster. By hiring a Fire and Safety Education Specialist to organize and provide CERT training out in the community, the City will be able to more readily develop teams of CERT trained volunteers. Other methods considered included allowing the program to stand as it is, which would mean using existing available staff and offering the coarse at the municipal complex. While the City would save much of the expense included in the matching portion this project, it would not be able to provide public education and training to as many residents due to the time constraints associated with using only the existing Fire and Rescue staff. During the pilot phase, the need to take the program out into the community, provide the volunteers with some basic equipment, and provide an emergency first aid locker to each • clubhouse was identified. Funding is being respectfully sought through this grant process to allow the city to meet these three important needs. The Fire and Safety Education Specialist will work with the Presidents Council to identify locations where the coarse will be offered and will travel to these taking the equipment needed to conduct the course on site. The City will provide the Fire and Safety Education Specialist with a vehicle equipped with some of the equipment required to operate the course. Funding is being sought through the grant process to purchase the additional equipment that this community outreach approach will require. • There have been no previous attempts on the part of Tamarac to address this or similar issues. As previously stated, the CERT approach has been well received by our community. Past participants have suggested that the process of establishing the core of volunteers would be expedited by taking the program to the community so that it is more readily available to the population and by providing the individual associations with some of the first aid supplies referenced in the program. Numerous other cities throughout Broward County have adopted the CERT concept with great success including the City of Hollywood, the City of Fort Lauderdale, Unincorporated Broward, Coral Springs and Sunrise. 11 City of Tamarac Project Proposal ! PROPOSED BUDGET EXPANSION AND ENHANCEMENT OF THE CITY OF TAMARAC CERT PROGRAM Expenditure Categories Cash In -kind Total EMPA Total Match Service Grantee Award Project Match Cost Cost A B A+B=C D C+D=E C E Salary and Benefits $22,829.00 $22,829.00 $22,829.00 Other Personal/ Contractual Services 0 0 0 0 0 Administrative Expenses $2500.00 $2500.00 $2500.00 Expenses A. 350 Helmets@ $6.50 $2275.00 $2275.00 B. 350 Safety Vests @ $5.95 $2082.50 $2082.50 C. 350 Flashlights @ $5.95 $2082.50 $2082.50 D. 350 Work Gloves @ $7.50 $2625.00 $2625,00 E. 350 Equipment Bags @ $10.00 $3500.00 $3500.00 F. 350 Clip Boards @ $1.90 $665.00 $665. $665.00 G. 350 Goggles @$5.50 $1925.00 $1925.00 H. *72 First Aid Lockers @$407.72 $29,356.00 $29,356.00 Operating Capital Outlay A. Vehicle for Ed. Specialist (25%) $4984.00 $4984.00 $4984.00 B. LCD Projector $5,000.00 $5,000,00 C. Extra Bulb $350.00 $350.00 D. Laptop Computer $2200.00 $2200.00 $2,200.00 E. TV/VCR $300.00 $300.00 F. Slide Projector w/ Lens $450.00 $450.00 $450.00 G. Portable Projection Screen $425.00 $425.00 H. Printed Materials $2727.00 $2727.00 $2726.50 I. Newsletter $2221.00 $2221.00 $2221.00 J. CPR Mannequin $900.00 $900.00 $900.00 Fixed Capital Outlay 0 0 0 0 0 Total Expenditures $1,115.00 $38,361.00 $39,476.00 $49,921.00 $89,397.00 Percentages 1% 43% 44% 56% * Detail appendix J 12 City of Tamarac Project Proposal r� BUDGET LINE ITEM JUSTIFICATION Salary and Benefits The projected cost of salary and benefits for those City of Tamarac employees who will be directly involved in the project was calculated based on the percentage of time each individual is projected to spend during the period covered by the grant. The employees and the percentage of time projected are as follows; Fire and Safety Education Specialist (25% of $44,639), Fire Chief Jim Budzinski (5% of $114,085), Battalion Chief Jeff Moral (3% of $86,338) Fire Fighter Percy Sayles (3% of $59,985), Fire Inspector Mark Micciche (2% of $54,527). While we have made every effort to accurately forecast the amount of time each will spend, in all probability the time spent will exceed the projection. In that event, the City of Tamarac will absorb the additional costs. None Other Personal/Contractual Services Administrative Expenses This figure representatives the anticipated administrative costs to be contributed by the city including; word processing, in-house production and copying of flyers, obtaining bids and quotes, ordering equipment, processing and payment of purchase orders, press releases and newsletter articles, mailing and any other incidental expenses which may arise. Expenses The expense items are those materials that the CERT volunteers will need in order to function effectively. Included are: Clipboards, flashlights, work gloves and goggles for safety and ease of movement, helmets t-shirts and vests for protection, identification and visibility and a bag for storage of the equipment. A first aid locker equipped with a "starter kit" of the supplies the community will need as also included. A breakdown of the starter kit contents and associated costs can be found in Appendix J. Operating Ca ital Outlay The City will supply a laptop computer (current vendor pricing) a CPR mannequin, slide projector for CERT Program use along with the printed materials required for distribution to the volunteers. The Fire and Safety Education Specialist will also be provided with a Vehicle. Additionally, the City will utilize the Tam -A -Gram as a means to provide education, further promote the course and recognize the participants. The Tam -A -Gram is an eight -page publication, which is direct mailed to each household by the City on a bi-monthly basis. The production cost of each issue plus mailing is $9,954. The budget reflects the prorated cost of including information relative to the CERT project in the Tam -A -Gram over the period of time • covered by the grant. 13 City of Tamarac Project Proposal Funding is being sought through this application for an LCD projector with extra bulb, portable projection screen, slide projector and portable TV/VCR. Provision of the above referenced items will allow the City to enhance the program so that it can be taken out to the individual communities. Fixed Capital Outlay None. The City of Tamarac believes that the proposed budget is reasonable give the scope of the project to be undertaken if the grant is funded. Funding requested above will enable the City to quickly establish a core group of CERT volunteers in each Association that will act as back up for Fire and Rescue Staff in the event of a crisis, and implement the dissemination and gathering of information needed to properly plan for the needs of all members of the community. Once this core group of 350 volunteers is trained they will assist in both recruiting and training new volunteers. The city will budget annually to cover the cost of equipment and materials needed by this future group of additional volunteers. The grant funding requested would also ensure that each Association has a first aid locker equipped with a "starter supply" of emergency items. Given the demographics of the City's population, it is essential that each Community Association have these items readily available in • the event of a disaster. Each Association will be instructed to add to and/or replenish the supplies as needed. 1] The audio visual/computer equipment requested and included in the budget is that which will be needed to take the program out into the community. This funding is being requested with the thought that taking the program will be further enhanced, as well as more rapidly expanded, by the City's ability to train the CERT volunteers in their own environment. It would be virtually impossible to launch a community outreach approach without these items. Once these are secured, we will be able to take the program out to the individual Associations and we do not anticipate a need to repurchase these items in the future. Note: Pricing is based on quotes from vendors the city has used before, and reflects average price available at this point in time. The City has entered into an agreement with Broward County that allows it to purchase through the Broward Fire and Rescue Division's Logistics Warehouse. Pricing in this grant for volunteer equipment and first aid supplies is based on current Logistics Warehouse costs. Overall cost may differ when bids and quotes are solicited and/or equipment and supplies are purchased. 14 City of Tamarac Project Proposal 0 Criteria #7. Identify Applicant's Project Match. [Maximum score 50 points] 171 The City of Tamarac Commission has approved and adopted a resolution committing to a match of $39,476 (Appendix F). This represents a match of 44% of the total project cost. The City's portion of the project cost will be in cash and in -kind services as reflected in the enclosed budget. The amount being sought under this grant application is $49,921. No other funds have been applied for or received by the City of Tamarac for this or any similar project. If the funds are not awarded, the City will proceed with CERT Training, however it will be obviously unable to serve as many citizens in an as timely and as effective a manner. 8. Discuss the applicants experience and ability applied to the project (25 pts) Appendix E contains the job description for the new Fire and Safety Education Specialist and resumes for the following individuals who will be involved in the project; Fire Chief Jim Budzinski, Battalion Chief Jeff Moral, Fire Fighter Percy Sayles and Fire Inspector Mark Micciche, 9. Has the applications jurisdiction been impacted by an environmental clean up initiative? If so, describe the initiative and its impact on the applicant. (Tiebreaker) The Cityhas not been impacted b an environmental clean u initiative. P Y p 15 The Florida Statutes The 1999 Florida Statutes View Statutes Order Statutes Online Sunshine Title XV11 Chapter 252 View Entire MILITARY AFFAIRS AND RELATED Emergency Cater MATTERS Management 252.38 Emergency management powers of political subdivisions. -- Safeguarding the life and property of its citizens is an innate responsibility of the governing body of each political subdivision of the state. (1) COUNTIES. -- (a) In order to provide effective and orderly governmental control and coordination of emergency operations in emergencies within the scope of ss. 2 2.31-252.91, each county within this state shall be within the jurisdiction of, and served by, the division. Except as otherwise provided in ss. 252,31_-252.91, each local emergency management agency shall have jurisdiction over and serve an entire county. Unless part of an interjurisdictional emergency management agreement entered into pursuant to paragraph (3)(b) which is recognized by the Governor by executive order or rule, each county must establish and maintain such an emergency management agency and shall develop a county emergency management plan and program that is coordinated and consistent with the state comprehensive emergency management plan and program. Counties that are part of an interjurisdictional emergency management agreement entered into • pursuant to paragraph (3)(b) which is recognized by the Governor by executive order or rule shall cooperatively develop an emergency management plan and program that is coordinated and consistent with the state comprehensive emergency management plan and program. (b) Each county emergency management agency created and established pursuant to ss. 252.31-252.91 shall have a director who shall be appointed and have an annual salary fixed by the board of county commissioners of the county. The director must meet the minimum training and education qualifications established in a job description approved by the county. The director shall be appointed by the board of county commissioners to serve at the pleasure of the board, subject to their direction and control, in conformance with applicable resolutions, ordinances, and laws. Each board of county commissioners shall promptly inform the division of the appointment of the director and other personnel. Each director has direct responsibility for the organization, administration, and operation of the county emergency management agency, subject only to the direction and control of the governing body of the county. The director shall coordinate emergency management activities, services, and programs within the county and shall serve as liaison to the division and other local emergency management agencies and organizations. (c) Each county emergency management agency shall perform emergency management functions within the territorial limits of the county within which it is organized and, in addition, shall conduct such activities outside its territorial limits as are required pursuant to ss. 252.31-252.91 and in accordance with state and county emergency management plans and mutual aid agreements. Counties shall serve as lia°son for and coordinator of municipalities' requests for state and federal assistance during postdisaster emergency operations. (d) During a declared state or local emergency and upon the request of the A-1 The Florida Statutes director of a local emergency management agency, the district school board or school boards in the affected area shall participate in emergency management by providing facilities and necessary personnel to staff such facilities. Each school board providing transportation assistance in an emergency evacuation shall coordinate the use of its vehicles and personnel with the local emergency management agency. (e) County emergency management agencies may charge and collect fees for the review of emergency management plans on behalf of external agencies and institutions. Fees must be reasonable and may not exceed the cost of providing a review of emergency management plans in accordance with fee schedules established by the division. (2) MUNICIPALITIES. --Legally constituted municipalities are authorized and encouraged to create municipal emergency management programs. Municipal emergency management programs shall coordinate their activities with those of the county emergency management agency. Municipalities without emergency management programs shall be served by their respective county agencies. If a municipality elects to establish an emergency management program, it must comply with all laws, rules, and requirements applicable to county emergency management agencies. Each municipal emergency management plan must be consistent with and subject to the applicable county emergency management plan. In addition, each municipality must coordinate requests for state or federal emergency response assistance with its county. This requirement does not apply to requests for reimbursement under federal public disaster assistance programs. (3) EMERGENCY MANAGEMENT POWERS; POLITICAL SUBDIVISIONS. -- (a) In carrying out the provisions of ss. 252.31-252.91, each political subdivision shall have the power and authority: 1. To appropriate and expend funds; make contracts; obtain and distribute equipment, materials, and supplies for emergency management purposes; provide for the health and safety of persons and property, including emergency assistance to the victims of any emergency; and direct and coordinate the development of emergency management plans and programs in accordance with the policies and plans set by the federal and state emergency management agencies. 2. To appoint, employ, remove, or provide, with or without compensation, 1 coordinators, rescue teams, fire and police personnel, and other emergency C� management workers. 3. To establish, as necessary, a primary and one or more secondary emergency operating centers to provide continuity of government and direction and control of emergency operations. 4. To assign and make available for duty the offices and agencies of the political subdivision, including the employees, property, or equipment thereof relating to firefighting, engineering, rescue, health, medical and related services, police, transportation, construction, and similar items or services for emergency operation purposes, as the primary emergency management forces of the political subdivision for employment within or outside the political limits of the subdivision. A-2 j The Florida Statutes a. To request state assistance or invoke emergency -related mutual -aid assistance by declaring a state of local emergency in the event of an emergency affecting only one political subdivision. The duration of each state of emergency declared locally is limited to 7 days; it may be extended, as necessary, in 7-day increments. Further, the political subdivision has the power and authority to waive the procedures and formalities otherwise required of the political subdivision by law pertaining to: a. Performance of public work and taking whatever prudent action is necessary to ensure the health, safety, and welfare of the community. b. Entering into contracts. c. Incurring obligations. d. Employment of permanent and temporary workers. e. Utilization of volunteer workers. f. Rental of equipment. g. Acquisition and distribution, with or without compensation, of supplies, materials, and facilities. h. Appropriation and expenditure of public funds. (b) Upon the request of two or more adjoining counties, or if the Governor finds that two or more adjoining counties would be better served by an interjurisdictional arrangement than by maintaining separate emergency management agencies and services, the Governor may delineate by executive order or rule an interjurisdictional area adequate to plan for, prevent, mitigate, or respond to emergencies in such area and may direct steps to be taken as necessary, including the creation of an intedurisdictional relationship, a joint emergency plan, a provision for mutual aid, or an area organization for emergency planning and services. A finding of the Governor pursuant to this paragraph shall be based on one or more factors related to the difficulty of maintaining an efficient and effective emergency prevention, mitigation, preparedness, response, and recovery system on a unijurisdictional basis, such as: 1. Small or sparse population. 2. Limitations on public financial resources severe enough to make maintenance of a separate emergency management agency and services unreasonably burdensome. 3. Unusual vulnerability to emergencies as evidenced by a past history of emergencies, topographical features, drainage characteristics, emergency potential, and presence of emergency -prone facilities or operations. 0 4. The interrelated character of the counties in a multicounty area. 5. Other relevant conditions or circumstances. A-3 The Florida Statutes History.--s. 1, ch. 74-285; s. 1, ch. 77-174; s. 22, ch. 81-169; s. 21, ch. 83-334; s. 102, ch. 92-279; s. 55, ch. 92-326; s. 14, ch. 93-211; s. 132, ch. 95-148. rI LJ • A-4 COMPREHENSIVE EMERGENCY MANAGEMENT PLAN 1998 FEBRUARY 1 1998 e. Provide adequate space and telephones in the EOF for representatives from the state and each risk county affected by a radiological emergency. Provide release and dose projections based on available plant conditions and offsite monitoring results, and provide recommended protective actions to the state and risk counties. g. Recommend reductions or closeout of emergency classes to state and risk county emergency personnel in the EOF. Following termination of the event, a written report will be submitted by the licensee to the U.S. Nuclear Regulatory Commission, Florida Division of Emergency Management and risk counties. h. Provide a representative at the risk county EOC (upon request). Provide funding for radiological emergency preparedness under the provisions of Chapter 252.60, Florida Statues. 6. The Southern Nuclear Operating Company will perform the following in the event of a nuclear power plant emergency: a. Notify the SWP pf an Alert, Site Area Emergency or General . Emergency declaration at the J.M. Farley Nuclear Power Plant just east of Dothan, Alabama . b. Provide the SWP with periodic updates of emergency status and plant parameters. C. Provide adequate space in the Forward Emergency Operations Center, EOF and JIC for State of Florida emergency personnel. A. GENERAL The State of Florida utilizes a bottom -up approach in all phases of emergency management, with emergency activities being resolved at the lowest possible level of government. Thus, the resources of municipal, county, state and the federal governments are utilized in this sequential order to ensure a rapid and efficient response. Each level of government, upon requesting assistance from the next level of government, must ensure that local resource requirements have been exceeded. Normal Operations (State of Florida governmental structure) In the absence of a declared disaster or state of emergency, the State of Florida's day to day operation is controlled by seven constitutional elected officers (Governor, Attorney General, Treasurer, Comptroller, Basic, Page 17 M. COMPREHENWE EMERGENCY MANAGEMENT PLAN 1998 FEBRUARY 1 1998 Secretary of State, Commissioner of Agriculture, and Commissioner of Education) who comprise the Florida Cabinet. There are 14 departments under the leadership of the Governor, six (6) departments under the leadership of the constitutionally elected officers (one each), five (5) Constitutional Agencies, and three (3) departments jointly headed by the Governor and Cabinet Oee Figure 2) 2. Emergency Operations The State of Florida's emergency organizational structure is compatible with the current organizational structure used by FEMA. The state's response to and recovery from an emergency and/or pending disaster is carried out through the organizational structures diagramed in Figures 3 through 8. a. Response: The organizational structure for response to an emergency/disaster is under the leadership of a Governor - appointed State Coordinating Officer (SCO). The SCO is supported by a Congressional and Legislative affairs representative, under the direction of the Secretary of the Department of Community Affairs; Legal Counsel; Business Operations Staff; a SERT Leader, and; four functional sections, each headed by�a Section Chief. The four sections are as follows: Operations, Information and Planning (ESF-5), Finance/Logistics, and Public Information (ESF-14) (gee Figure 3 - State of Florida Emergency Organizatioo. Also under the SERT Leader is a Recovery Mitigation position to address long term redevelopment issues and The Public Information Section that is responsible for public information and the Florida Emergency Information Line (FEIL) (see Figure 7 - State of Florida Emergency Public Information Section - ESF 14. The Operations Section is comprised of four branches, each led by a branch chief. The branches are as follows: Operations Support, Human Services, Infrastructure Support, and Emergency Services (see Figure 4- State of Florida Emergency Operations Sectioro. Included under the Operations Section at the sub -branch level are 15 of the 17 emergency support functions that comprise the State Emergency Response Team (SERT) as indicated by Figure 4 and as spelled out in the seventeen Emergency Support Function (ESFs) annexes delineated in Annex A to this plan. Also, at the sub -branch level, under the Human Services and Infrastructure Support branches are the Individual and Public Assistance units for recovery operations. These two units will address recovery issues in preparation for a response/recovery transition. In the event of a major or catastrophic disaster, the SCO may determine the need to mobilize and deploy a Forward SERT (F- Basic, Page 18 COMPREHENSIVE EMERGENCY MANAGEMENT PLAN 1998 FEBRUARY 1 1998 SERT) into the impact area. A F-SERT allows the SCO the ability to extend the coordination and response capability of the SEOC into the area of impact. The staff composition and organizational size of the F-SERT will be determined by the SCO and SERT Leader, and will be patterned after the organizational structure of the SEOC (see Figure 3 - State of Florida Emergency Organization). The composition of a F- SERT is provided in "The State of Florida Standard Operating Procedure For the Forward State Emergency Response Team." The Information and Planning Section (ESF-5) is comprised of three branches, each led by a branch chief. They are as follows: Planning, Information, and Intelligence (gee Figure 5 - State of Florida Emergency Information & Planning Section (ESF-5). At the sub -branch level, under the Planning Branch is a Recovery Unit. This unit will address recovery issues in preparation for an ESF 5 response/recovery transition. The Finance and Logistics Section is comprised of two branches, each led by a branch chief. They are as follows: Personnel and Support (see Figure 6 - State of Florida Emergency Finance and Logistics Sectioo. t b. Recovery and Mitigation: When a Presidential declaration has been issued and a Disaster Field Office (DFO) opened, the State's recovery operaton will be housed in the DFO. The organizational structure to address Recovery and Mitigation, will be under the leadership of a Governor -appointed SCO. The SCO may, at his/her discretion, designate a Deputy State Coordinating Officer (DSCO). Therefore, the organization is comprised of a DSCO, a Fiscal Officer, an Administrative Support Officer, and three sections. The sections are: Hazard Mitigation, Recovery, and External Affairs.(see Figure 8 - State of Florida Emergency Organization for Recovery and Mitigation). The Hazard Mitigation Section is led by a State Mitigation Officer and is comprised of a Floodplains Coordinator, Mitigation Program Specialist, and a Mitigation Environmental Specialist. The Recovery Section is led by a Recovery Manager. It is composed of two groups: Public Assistance and Human Services. The Public Assistance group is led by a Public Assistance Officer and four coordinators: 406 Hazard Mitigation, Disaster Survey Reports, Engineering, and Special Projects. The Human Services group is led by a Human Services Officer and four coordinators: Disaster Recovery Centers (DRC), Individual Family Grants, Disaster Housing, and Community Outreach. Basic, Page 19 APPENDIX ",Cz' SECTION EMERGENCY CQ RDINATORS A. It is recommended that sections withinthe City of Tamarac ac have designated Emergency Coordinators. His/her main responsibility is to work closely with the Tamarac Emergency Coordinator, be prepared to relay warning signals to residents within their sections and to be a liaison officer between City Hall and their various sections. The President's Council shall be contacted to identify each section Emergency Coordinator. B. Section Coordinators also have the responsibility of designating and assigning necessary personnel to: 1. Keep and maintain records of: a. Residents residing in section. b. Residents living alone. C. Invalid residents. d. Residents needing special medication or assistance. (Residents needing special assistance should contact Social Services Director to arrange necessary assistance orA57-6400 to arrange transportation to a shelter). 2. Check clubhouses for necessary equipment such as: a. Emergency lighting. b. Sufficient supply of oxygen. C. Sufficient first aid supplies. d. Canned food. e. Fresh water. f. Cots and blankets. g. Any other items deemed necessary. 3. Designate block captains to frequently check on residents living alone and invalids. 4. Keep and maintain a file on "Ham Operators" living in section. 5. Keep and maintain a file on residents who have C.B. Monitors in their homes or vehicles. 6. Keep and maintain a file on residents who own boats, trucks, station wagons, etc., which could be used in case of an emergency or possible evacuation. 116 C-1 7. Conduct instructional training in: E a. First aid. b. Traffic control. C. Emergency procedures. d. Evacuation procedures. e. Clerical procedures in recording names and addresses of sick and injured and to which hospital removed, if any. 8. Make arrangements to have area secured, if necessary, by putting down hurricane awnings for residents who are away in case of an approaching storm. 9. Make every effort to keep residents of their section always conscious of civil preparedness. 10. Section clubhouses will be used as distribution sites for information and resources throughout the recovery period. 11. After the emergency, section coordinators shall relay their lists of resources to the Recreation Operations Manager. 12. A list of clubhouses follows. 117 C-2 APARTMENT/COMPLEX ADDRESS Academy Hills 7800 NW 70 Court Banyan Lakes 6096 Pine Tree Lane Bermuda Club 6299 NW 57 Street Boardwalk Apartments 8650 NW 61 Street Blvd. of Tamarac 2611 NW 53 Street Cannongate 8000B Lagos de Campos Colony West CC 6800 NW 88 Avenue Concord Village 6501 University Drive Edgewater Village 7913 NW 61 Street Fairways of Tamarac 8300 NW 61 Street Fairways of Tamarac 8450B Lagos de Campos Greens 8830 McNab Road Hidden Harbour 8800 NW 78 Ct Isles of Tamarac 10500 NW 70 Street Kings Point 7630 NW 100 Avenue Lake Colony 7102 Brookwood Blvd Lakes of Carriage Hills 4985 Sabal Palm Blvd E Landings of Cypress Greens 6000 NW 94 Avenue Lime Bay 9190 Lime Bay Blvd Mainlands 1 & 2 4301 Mainlands Drive Mainlands 3 4300 NW 46 Street Mainlands 4 4630 Monterey Drive Mainlands 5 4890 NW 50 Street _ Mainlands 6 4920 NW 51 Court Mainlands 7 4914 NW 57 Street Mainlands 8 5711 NW 67 Avenue Mainlands 9 7112 NW 58 Street Mainlands 10 6724 NW 61 Street Mainlands 11 5700 NW 84 Terrace Mainlands 12 8500 NW 57 Court Mainlands 13 5975 NW 84 Terrace Mainlands 14 7100 NW 70 Avenue Mainlands 15 6320 Brookwood Blvd Mainlands 16 7200 NW 76 Street Mainlands 17 6900 NW 77 Street Mainlands 20 6604 NW 95 Avenue Mainlands 21 9618 Westwood Drive Mainlands 22 9200 NW 70 Street Mainlands 23 8300 NW 93 Avenue Mainlands 24 8207 NW 107 Avenue Pinehurst Circle 6370 Pinehurst Cir LJ 1-1 C] U %C %0 \G %O 1� I-- l— l— = w w 00 Q,% C% O N N N M N "-1 .--4 .-.d "-1 —4 —4 4 —4 .--f --, .--4 --q •--* N N N N N N N N Ch i . i i i . i i r . . . i . �--+ w ►�-� r.r r.i r.i w r--� raw w rr w w r-+ w w w r-r ►.r r.� r.i r.i i--i 0 .0 v' �¢ �, a H 0 �S�w�SWaa'��xxO �W a z 8 .4 x w a4 x aF cn A D-4 qt N N cn C? C? N fV fV CV fV M f' as a�aa�d"~ w of 0 Ucn cA 4- 0 O log �WHA rn dd C m • • • 11 U r�%n%0 MM1'4? OM t tn In 10 10 C7, =© N N N N N *>??��?����� U . v o 42 -14 Its � O . ~ . . . . N (u ai U cd u E x H N 0�] N e O o = oo U H � �n a 9 p� E E is C.> V D-7 • 11 Ari C.� •-• — t 1 et V7 �O O — N N N m m [— [— w N N N Ne CV CV M C? C? M M I? C? M C? 1!1 C? 78 b C 00 � � A 5 ao .3 cd CIO no to M :; • J v CLI q .' aZi 78 a c ""' fV c►i v1 %D t� 78 col .g O cr, • ,_ ¢ ¢ va cn Ln cn va C'n cn C4 w, S cry ki o S a cn U Me • • I I� • • 4 oIa 0 CITY OF TAMARAC CERT PROGRAM RECOMMENDED MEDICAL SUPPLIES FOR COMMUNITY USE ITEM OUANTITY USE 1. CPR MASK 4 PERSONAL PROTECTION 2. BANDAIDS 300 MINOR CUTS 3. FLEXIBLE BANDAGES SECURE DRESSINGS (KLING) 50 PROTECT WOUNDS 4. COMBINE DRESSING 100 BLEEDING/PADDING 5. TRAUMA DRESSING 50 PRESSURE DRESSING 6. GAUZE PADS (4x4) 1000 COVERING 7. EYE PADS 50 EYE COVERING 8. TAPE ROLLS 24 SECURE BANDAGE 9. SALINE 24 FLUSHING WOUND/EYE 10. GLOVES 1000 PERSONAL PROTECTION 11. PREP PADS 1000 CLENSING 12. ANTISEPTIC WIPES 1000 ANTIBACTERIAL 13. SHEETS 200 PATIENT COVERING 14. DISPOSABLE TOWELS 1000 CLEAN UP 15. COLD COMPRESS 100 COOLING 16. HEAT COMPRESS 50 WARMING 17. BP CUFF 4 ASSESSMENT 18. STETHESCOPE 6 ASSESSMENT 19. THERMOMETER 4 ASSESSMENT 20. PEN LIGHTS 6 ASSESSMENT 21. TRIANGILAR BANDAGE 50 SLINGS, WRAP 22. SPLINTS 50 STABILIZING 23. CERVICAL COLLARS 12 NECK SUPPORT 24. SAFETY GLASSES 24 PERSONAL PROTECTION 25. SUNSCREEN 12 PREVENT SUNBURN 26. INSECT REPELLANT 12 REPEL INSECTS 27. ANALGESIC 1000 PAIN RELIEF 28. BURN GEL 50 BURN RELIEF 29. FIRST AID SPRAY 12 PREVENT INFECTION 30. GLUCOSE 12 DIABETIC SHOCK 31. WASTE BAGS 100 INFECTIOUS WASTE 32. PORTA POTTY 12 SANITARY 33. POTTY BAGS 1000 ISOLATION OF WASTE 34. SCISSORS 4 CUTTING TAPE, ETC 35. HEMOSTAT 4 HANDLING WASTE D-12 APARTMENTICOMPLEX ADDRESS Rokest Sabal Palm Condo Sabal Palm CC Sands Point Seven Winds Shaker Village Southgate Gardens Spring House Apartments Spring Lakes Spring Lake Villas Spring Lake 2 Spyglass Sunflower/Heathgate Tamarac Gardens Tamarac Lakes N Tamarac Lakes 1 & 2 Tamarac Pointe Tamarac Lakes South University Club Apartments Versailles Gardens Water Place Westwood Pines Wood Glen Woodmont CC Woodlands 1 Woodlands 2 Woodlands 5 Woodlands 6 Woodlands 7 Woodlands 8 Woodlands CC 4 8386 Lagos de Campos 5000 Sabal Palm Blvd E 5101 Commercial Blvd 8361 Sands Point Blvd 4501 Treehouse Lane 40 Meacham Lane 7300 NW 85 Court 5700 Rock Island Road 8280 NW 94 Avenue 8105 NW 68 Place 7540 NW 96 Terrace 9315 NW 63 Street 8012 NW 70 Avenue 9935 NW 68 Place 2600 NW 53 Street 1751 NW 45 Court 6527 NW 70 Avenue 2800 NW 50 Street 8171 University Drive 8000 Colony Circle North 7790 NW 78 Place 7654 Westwood Blvd 5851 Woodlands Blvd 7801 NW 80 Avenue 5220 Rock Island Road 6101 White Oak Lane 5726 White Hickory Lane 5206 Banyan Lane 5700 Mulberry Drive 4605 Queen Palm Lane 4600 Woodlands Blvd 119 C# • Introduction and Overview City of Tamarac CERT Program I :j C.E.R.T. Community Emergency Response Team z.J WHAT is CERT? • Organized, trained group • Prepare, Respond, Recover • Vital in absence of TFRIBSO • immediate Assistance • Basic Skills • Trained to help 3 J WHO is CERT? • Homeowner Associations • City Employees • Neighbors • Business 4 • Church • Community Organizations 4 J HOW do WE help? • Seven weekly classes • American Red Cross -Intro to Disaster Services • Lecture, video, slides, discussion, practice • Simulation s O WHY Do We Train? • Be prepared or be overwhelmed • Recognize hazards • Be Safe • Lead others • Provide first aid • Help emergency responders 6 D CERT Structure • City Emergency Coordinator • Team leader • Search and Rescue • Safety/Fire • Medical 6-1 • • Logistics 7 1J What Now? • Commitment • 7 Classes • Help us to Help you 8 O 1. Disaster Preparedness • Threats • Home & Work Preparations • Community Preparedness • Workers • Hazard Mitigation 9 D 2. Fire Safety • What is Fire? • Haz Mat • Reducing Hazards • Resources • Safety log) 3. Medical • Life Threatening • Airway • Bleeding • Shock • Triage 11 F-J- 4. Medical (con't) • Assessment • Treatment area • Wounds • Fractures, Sprains, Strains • Public Health 12 O 5. Search/Rescue • Planning • Size -up • Search Operation • Rescue Operation • Priorities & Resources • Stabilizing 13 1J 6. Psychology/Organization • Disaster Psychology • CERT Organization • Decision Making 1 -2 • • Documentation • Post Disaster Emotions 14 Q 7. Simulation • Review • Test Review • Activity • Graduation is Q PREDICTIONS 1999 • 14 Tropical Storms • 9 Hurricanes • 4 Intense Hurricanes • 20-30 Year Activity Cycle 16 O THANK YOU! • TAMARAC FIRE RESCUE • 7501 NW 88 AVE. • Tamarac, FL 33321 • 724-2436 • Emery ncy 9-1-1 • • 4 D-3 • • b o� D-5 CITY OF TAMARAC, FLORIDA JOB DESCRIPTION, APRIL 1999 JOB TITLE: FIRE & SAFETY EDUCATION SPECIALIST FIRE PREVENTION DEPARTMENT GENERAL STATEMENT OF JOB Under occasional supervision, this position specializes in developing, implementing, coordinating and conducting programs on topics such as public fire prevention education, emergency medical services, home safety and public relations for the City of Tamarac. The incumbent is responsible for planning, developing and implementing fire safety educational programs for private and public schools, commercial businesses and industrial occupancies, individual residents, condominiums, apartment buildings and community groups within the City of Tamarac. Reports to the Assistant Fire Chief. SPECIFIC DUTIES AND RESPONSIBILITIES ESSENTIAL JOB FUNCTIONS Plans and develops citywide public education programs for such topics as home safety, public safety and other public awareness areas. Instructs public and private teachers in the implementation of such programs. a • Schedules work hours to accommodate client needs i.e. programs and presentation most likely will need to be scheduled in the evenings and weekends. Develops necessary audio-visual materials such as slides, films, audio and videotapes, pamphlets and brochures to be utilized in presenting programs. Conducts and/or coordinates tours of the department and assists in seminars and conferences sponsored by the department. Contacts citizens and merchant groups to promote and provide fire safety and injury prevention education programs. Performs analysis of data from national, state and local sources to determine the need for specialized education programs. Researches and prepares reports, records and other documentation to coordinate and control the public education programs. Works with firefighter/paramedics in the coordination and delivery of Public Education programs. May train other personnel in public education programs. Operates a variety of equipment such as TV monitor, VCR, slide projector, vehicle, telephone, copy machine, fax, computer, printer and any other equipment necessary to assist in a presentation or program. 18 Interacts and communicates with various groups and individuals such as Fire Department supervisors and personnel, City employees, teachers, community organizations, homeowner's association officials, merchants, vendors, and the public. FIRE & SAFETY EDUCATION SPECIALIST, FIRE/RESCUE DEPARTMENT ADDITIONAL JOB FUNCTIONS Performs other related duties as required. MINIMUM TRAINING AND EXPERIENCE Requires a Bachelor's Degree in secondary or post -secondary education. OR Requires a Bachelor's Degree in any other area with at least two (2) years of experience as a teacher/trainer in public or private schools or in business and industry, to include experience in program design. AND Must have a valid Florida driver's license. Strong oral and written communication and computer skills are required. Public Relations experience is desirable. MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS Physical Requirements: Must be physically able to operate a variety of equipment and machines including computer, office and communications equipment, tools, vehicles, etc. Physical requirements are in excess of sedentary work; must be able to stand for extended periods of time and stoop and kneel as needed. If necessary, climb ladders to retrieve items for distribution. The job requires being able to lift and set up equipment weighing approximately 50 pounds. Data Conception: Requires the ability to compare and/or judge the readily observable, functional, structural or compositional characteristics (whether similar to or divergent from obvious standards) of data, people or things. Interpersonal_ Communication: Requires the ability of speaking and/or signaling people to convey or exchange information. Includes receiving assignments and/or directions from supervisors. Language Ability: Requires the ability to read a variety of Policy and Procedure manuals, City Codes, Technical reports, budget documents, regulations, etc. Requires the ability to enter data into computer and prepare reports with proper format, punctuation, spelling and grammar. Must be able to speak with poise, voice control and confidence and to articulate information to others. Intelligence: Requires the ability to apply principles of logical thinking to define problems, collect data, establish facts and draw conclusions; to interpret an extensive variety of instructions furnished in oral, written, mathematical or schedule form; to apply systems of influence thinking of office management and field supervision; to learn and understand relatively complex principles and techniques; to make independent judgments in the absence of supervisor; to acquire knowledge of topics related to primary occupation. Must have the ability to comprehend and interpret received information. Verbal Aptitude: Requires the ability to record and deliver information, to explain procedures, to follow oral and written instructions. Must be able to communicate effectively and efficiently in a variety of technical and/or professional languages including computer and others used within Purchasing Division. • Numerical Aptitude: Must be able to add and subtract totals, multiply and divide, determine percentages and decimals. 2 < -2— FIRE & SAFETY EDUCATION SPECIALIST, FIRE/RESCUE DEPARTMENT Form/Spatial Aptitude: Requires the ability to inspect items for proper length, width and shape; determine similarities or differences in color and form; and visually read various information. Motor Coordination: Requires the ability to coordinate hands and eyes rapidly and accurately in using automated office equipment and communications machinery; to operate motor vehicle. Manual Dexteri : Requires the ability to handle a variety of items including computer keyboards, office equipment, control knobs, switches, etc. Must have minimal levels of eye/hand/foot coordination. Color Discrimination: Requires the ability to differentiate between colors and shades of color. Interpersonal Temperament: Requires the ability to deal with people beyond receiving instructions. Must be adaptable to performing under minimal levels of stress when confronted with an emergency or tight deadline. Physical Communication: Requires the ability to talk and/or hear: (talking: expressing or exchanging ideas by means of spoken words; hearing: perceiving nature of sounds by ear). Must be able to hear and understand communications through a telephone. PERFORMANCE INDICATORS Knowled a of Job: Has a thorough knowledge of the methods, policies and procedures of the Fire Rescue Department as they pertain to the performance of the duties of the Fire Rescue inventory/Asset Control Specialist. Knowledgeable of the laws, ordinances, standards and regulations pertaining to the • specific duties and responsibilities of the position. 'Has comprehensive knowledge of the computer and other technical terminology used within the department. Has good organizational, technical and human relations skills. Has the ability to learn and utilize new skills and information to improve job performance and efficiency. Qual4y of Work: Maintains high standards of accuracy in exercising duties and responsibilities. Exercises immediate remedial action to correct any quality deficiencies that occur in areas of responsibility. Maintains high quality communication and interaction with all City departments and divisions, coworkers and the public. Quantity of Work: Performs described "Specific Duties and Responsibilities" and related assignments efficiently and effectively in order to produce quantity of work which consistently meets standards and expectations of the City. Dependability: Assumes responsibility for completing assigned work. Completes assigned work within deadlines in accordance with directives, City policy, standards and prescribed procedures. Remains accountable to assigned responsibilities in the technical, human and conceptual areas. Attendance: Attends and remains at work regularly and adheres to City policies and procedures regarding absences and tardiness. Provides adequate notice to higher management with respect to vacation time and time -off requests. Initiative and Enthusiasm: Maintains an enthusiastic, self-reliant and self-starting approach to meet job responsibilities and accountabilities. Strives to anticipate work to be done and initiates proper and acceptable direction for the completion of work with a minimum of supervision and instruction. 40 Judgment: Exercises analytical judgment in areas of responsibility. Identifies problems or situations as they occur and specifies decision objectives. Identifies or assists in identifying alternative solutions to problems or situations. Implements decisions in accordance with prescribed and effective policies and �3 FIRE & SAFETY EDUCATION SPECIALIST, FIRE/RESCUE DEPARTMENT procedures and with a minimum of errors. Seeks expert or experienced advice where appropriate and researches problems, situations and alternatives before exercising judgment. Cooperation: Accepts supervisory instruction and direction and strives to meet the goals and objectives of same. Questions such instruction and direction when clarification of results or consequences are justified, i.e., poor communications, variance with City policy or procedures, etc. Offers suggestions and recommendations to encourage and improve cooperation between all staff persons and departments within the City. Relationships withal Others: Shares knowledge with managers, supervisors and staff for mutual and City benefit. Contributes to maintaining high morale among all City employees. Develops and maintains cooperative and courteous relationships with department employees, staff and managers in other departments, representatives from organizations, and the public so as to maintain good will toward the City and to project a good City image. Tactfully and effectively handles requests, suggestions and complaints from other departments and persons in order to maintain good will within the City. Emphasizes the importance of maintaining a positive image within the City. Interacts effectively with higher management, professionals and the public. Coordination of Work: Plans and organizes daily work routine. Establishes priorities for the completion of work in accordance with sound time -management methodology. Avoids duplication of effort. Estimates expected time of completion of elements of work and establishes a personal schedule accordingly. Attends required meetings, planning sessions and discussions on time. Implements work activity in accordance with priorities and estimated schedules. Safety and Housekeeping: Adheres to all safety and housekeeping standards established by the City . and various regulatory agencies. Sees that the standards are not violated. Maintains a clean and orderly workplace. • 4 G-A . CITY OF TAMARAC CITY COMMISSION WORKSHOP MEETING SEPTEMBER 21, 1999 CALL TO ORDER: Mayor Schreiber called the workshop to order on Tuesday, September 21, 1999, at 9:35 a.m. in Conference Room #1 of Tamarac City Hall, 7525 NW 881h Avenue, Tamarac, Florida. PRESENT: Mayor Joe Schreiber, Vice Mayor Larry Mishkin, Commissioner Edward C. Partner, Commissioner Karen L. Roberts and Commissioner Marc L. Sultanof. ALSO PRESENT: Jeffrey L. Miller, City Manager, Mitchell S. Kraft, City Attorney, Tim Hemstreet, Assistant City Manager/Interim Finance Director and Carol Gold, City Clerk. 1. 9/22/99 Agenda Items a) Item #9 Tern ora Resolution #8684, setting a new schedule of permit fees for construction projects within the City of Tamarac; repealing Resolutions No. R-85-340 and R-83-130. Utilities Director Woika gave a presentation. There was discussion about the percentage of the permit fees as well as whether this proposed Resolution will affect MediaOne's permit fees, and if so, how. Assistant City Manager/Interim Finance Director Hemstreet and Utilities Director Woika responded. b) Item 911 Tem orary Resolution #8717, relating to the construction of and funding of water distribution facilities and wastewater collection facilities; creating . the North Section 7 Assessment Area; amending and confirming the initial Assessment Resolution; establishing the maximum amount of the annual assessment for each tax parcel; imposing assessments against property within the North Section 7 assessment Area; approving the Assessment Roll; providing for collection of the assessments; and providing an effective date. Utilities Director Woika gave a presentation, discussed the three (3) interested entities that had concerns about the assessment, and responded to questions from the Commissioners. City Manager Miller gave a presentation and responded to questions. Vice Mayor Mishkin commended City Manager Miller for being able to quickly resolve the issues regarding the City Furniture property. Utilities Director Woika said there a neighborhood meeting is scheduled for tonight with Tamarac Lakes Section 1, regarding the Community Development Block Grant. Commissioner Portner questioned Item 8(d), TEMPORARY RESOLUTION #8� 738 authorizing the appropriate City Officials to approve and execute the Interlocal Agreement for the creation and continuation of the Broward County Metropolitan Planning Organization (BCMPO); Case No. 13-MI-99. Interim Community Development Director King gave a presentation and responded to questions from the Commissioners. Commissioner Roberts questioned Item 8(n), TEMPORARY RESOLUTION #8731 authorizing the appropriate City Officials to accept and execute a Remetering Agreement with Archstone Communities for Cameron Gardens to allow remetering 9/21 /99 G-1 . of water service for the purpose of allocation of the direct cost of water and sewer service among multiple users subject to the terms of the applicable developer's agreement and in accordance with City Code Section 22-30, "Limitations of Use." Utilities Director Woika responded to questions from the Commissioners. Mayor Schreiber questioned whether there would be a fee for classes relative to Item 8(o), TEMPORARY RESOLUTION #8727, authorizing the appropriate City Officials to execute an Agreement between White Willis Theatre, Inc. and the City of Tamarac, Florida, to compensate White Willis Theatre, Inc., an amount not to exceed $13,000.00 for the service of providing instructors for 288 hours of class instruction and technical assistance for two performances to fulfill the City of Tamarac's Broward Cultural Affairs Council Cultural Arts & Education Grant. Parks and Recreation Director Margoles gave a presentation and responded to the question. Commissioner Roberts questioned Item 8(r), TEMPORARY RESOLUTION #8729, authorizing All Service Refuse Company, Inc., to increase the single family solid waste collection rate from $14.60 to $14.74 per month and the cost of City Logo Bags from $1.14 to $1.15 per bag, effective October 1, 1999; providing for an automatic rate adjustment based on the customer price index and Broward County Tipping Fee. Jean DuPuis, Public Works Recycling Coordinator, responded to questions from the Commissioners. There was discussion about bulk pick-up for condominiums and single-family homes. Mayor Schreiber questioned whether City staff could do the billing relative to Item • 8(h), TEMPORARY RESOLUTION #8749 authorizing the award of RFP 99-17R entitled "Medical Billing Services" to Advanced Data Processing, Inc. Fire Chief Budzinski gave a presentation and responded to the question in the negative. Commissioner Partner questioned Item 8(f), TEMPORARY RESOLUTION #8743, authorizing the appropriate City Officials to award Bid #99-29B entitled "Aluminum Tank Trailer", to Fruehauf Trailer Services, Inc., the lowest responsive and responsible bidder, in the amount of $49,379.00. Utilities Director Woika responded. Commissioner Portner questioned Item 8(q), TEMPORARY RESOLUTION #8732, authorizing the appropriate City Officials to execute the Florida Recreation Development Assistance Program Grant Application to the Florida Department of Environmental Protection in the amount of $102,500.00 for a total project cost of $205,000.00 in order to provide the residents and visitors enhanced Parks and Recreation Programs at Caporella Park; authorizing the City cash match of $102,500.00 to be allocated from the grants -- matching account. Parks and Recreation Director Margoles responded. City Manager Miller said the City has the opportunity to obtain a $30,000.00 grant through the Local Law Enforcement Block Grant program for officers for three (3) hours a day next summer, and to enforce the truancy program. Due to time restraints, there is no Resolution prepared. Commissioner Roberts said she had no objection to the application, but wanted to know more about the City's involvement in the truancy program. Parks and Recreation Director Margoles and Special Projects Coordinator Phillips gave presentations and responded to questions. City Manager Miller and Assistant City Manager/Interim Finance Director Hemstreet also responded to questions. 2 9/21 /99 G-2 • 2. Hurricane Floyd — Report on Activities. Assistant Fire Chief Forsberg gave a presentation. Commissioner Roberts said she heard from a lot of people that Tamarac did a great job. Commissioner Sultanof thanked City Manager Miller and Assistant Fire Chief Forsberg for taking over even before Broward County made its decision as to what it was going to do. Vice Mayor Mishkin said everybody thinks Assistant Fire Chief Forsberg did a great job. One of Vice Mayor Mishkin's concerns is availability of transportation and shelter for the handicapped. The contractors for the library, community center and new schools should take into consideration using these buildings for a shelter during construction, as there is no shelter in Tamarac. Commissioner Roberts said a number of people with special needs are registered in Broward County. Commissioner Sultanof agreed with Commissioner Roberts, and added that Broward County has also established the "Are You Okay" program, and handicapped people should be on their lists. Fire Chief Budzinski responded and gave a presentation on the Community Emergency Response Training (CERT) program. Commissioner Sultanof said he is concerned with private homes, and people who may live alone and need assistance. Fire Chief Budzinski explained that Tamarac is not in an evacuation zone, and there are no mobile home parks in Tamarac. Vice Mayor Mishkin said the message on the emergency number should be updated during the period of emergency, and the City should send a letter to the Library and School Board and tell them of our concern for construction plans for Tamarac. Vice Mayor Mishkin questioned whether the Red Cross project, visiting every home and giving the people emergency procedures, has died out. Fire Chief Budzinski said he would look into this. Assistant Fire Chief Forsberg said since the Governor called for a State of Emergency, Tamarac is eligible to recoup compensation for overtime and equipment in anticipation of Hurricane Floyd, Fire Chief Budzinski said those who participated in the CERT program would be recognized. Mayor Schreiber called for a recess at 11:00 AM. At 11:10 AM the meeting was reconvened, with everyone present. Commissioner Roberts referred to a letter from City Manager Miller dated September 17, 1999, to Mr. Scanlan, regarding the Interlocal Agreement for transportation. Commissioner Roberts expressed concern about the language regarding route stops and schedules. There was discussion about the routes, the Interlocal Agreement and meshing Tamarac's proposed system with Broward County's system. Commissioner Portner asked about the status of the Satellite City Hall, and City Manager Miller and Assistant to the City Manager Allen responded. There was discussion about construction in the Satellite City Hall, and Building Official Gioia gave a presentation. Commissioner Portner asked about the condition of the fountain in front of City Hall. Commissioner Sultanof said there should be lights in the fountain. City 3 9/21 /99 C4s3 Manager Miller said he would speak with Public Works Director Verma about this after the workshop meeting. There being no further business, Mayor Schreiber adjourned the meeting at 11:30 AM. Carol Gold, CMC/AAE City Clerk 4 9/21 /99 G-4 OF TAM 1 I RIQp,/� Ci u Jeffrey L. Miller City Manager jeffm@tamarac.org of Tamarac 7525 N.W. 88th Avenue, Tamarac, Florida 33321-2401 Telephone: (954) 724-1230 - Facsimile (954) 724-2454 October 26, 1999 Mr. Tony Carper, Director Emergency Management Division Broward County Emergency Operations Center 201 NW 84 Avenue Plantation, FL 33324 Dear Mr. Carper, 4 Is The City of_ Tamarac is applying for an Emergency Management Municipal Competitive grant to expand and enhance the Citizen Emergency Response (CERT) Program. The attached letter of transmittal provides an overview of the proposal, which includes 1) Equipment for volunteers who complete the CERT coarse 2) equipment necessary to implement an outreach. program thus allowing us to take the training out to the Community Associations and 3) A partially equipped first aid locker to be located in the Community Association Clubhouses. 1-1 We are requesting that you review the attached and provide us with a letter attesting to the proposals consistency with the Local Emergency Operations Plan for inclusion in our application package by November 30th. As always, thank you for your invaluable support. Since ely, ln�k'�c lane Phillips Special Projects Coordinator IN Fmolover err H-1 FEMA: Emergency Aid Ordered For Florida Hurricane Response Page 1 of 2 Emergency Aid Ordered For Florida Hurricane Response For Complete FENIA Coverage of this Emeraency Washington, September 14, 1999 -- Federal resources and funds were made available today to support hurricane response efforts in Florida under an emergency declaration issued by President Clinton, according to the head of the Federal Emergency Management Agency (FEMA). FEMA Director James Lee Witt said the President took the action this afternoon following a review of the agency's analysis of the state's expedited request for emergency assistance because of Hurricane Floyd, which began affecting Florida's southeast coastline earlier today. Witt said the emergency declaration authorizes the agency to provide federal personnel, equipment, supplies and other materials as required to meet immediate human needs, protect property and insure public health and safety. Additionally, federal funding will be available to the state and affected local governments to pay 75 percent of the eligible costs for debris removal and emergency services related to the hurricane, including requested emergency work undertaken by the federal government, in the following counties: Brevard, Broward, Dade, Duval, Flagler, Indian River, Martin, Nassau, Palm Beach, St. Johns, St. Lucie and Volusia. Eligible work undertaken by the federal government can include debris removal, search and rescue operations; temporary facilities for schools and other community services; demolition of unsafe structures; transportation of emergency workers, equipment and supplies; and other assistance to help alleviate immediate threats to life and property. Witt, who designated the counties eligible for the emergency aid following the declaration, indicated that the need for additional forms of federal assistance will be determined as soon as damage assessments can be completed in the affected areas. He named Paul Fay, of FEMA's regional office in Atlanta, to coordinate the federal response effort. Updated: September 15, 1999 Federal Emergency Management http://www.fema.gov/hu99/99213.htm 1 FEMA: Emergency Aid Ordered For Florida Hurricane Response Page 1 of 2 • Emergency Aid Ordered For Florida Hurricane Response For Complete FEMA Coverage of this Enierzencv Washington October 15, 1999 -- Federal resources and funds were made available today to support hurricane response efforts in Florida under an emergency declaration issued by President Clinton, according to the head of the Federal Emergency Management Agency (FEMA). FEMA Director James Lee Witt said the President took the action this evening following a review of the agency's analysis of the state's expedited request for emergency assistance because of Hurricane Irene, which began affecting Florida's southwest coast yesterday. Witt said the emergency declaration authorizes the agency to provide federal personnel, equipment, supplies and other materials as required to meet immediate human needs, protect property and insure public health and safety. Additionally, federal funding will be available to pay 75 percent of the eligible costs for emergency work undertaken by the federal government at the request of the state and affected local governments in the following counties: Brevard, Broward, Charlotte, Collier, Dade, DeSoto, Glades, Hardee, Hendry, Highlands, Hillsborough, Indian River, Lake, Lee, Manatee, Martin, Monroe, Okeechobee, Orange, Osceola, Palm Beach, Pasco, Pinellas, Polk, St. Lucie, Sarasota, Seminole and Volusia. Eligible work undertaken by the federal government can include debris removal; search and rescue operations; temporary facilities for schools and other community services; demolition of unsafe structures; transportation of emergency workers, equipment and supplies; and other assistance to help alleviate immediate threats to life and property. Witt, who designated the counties eligible for the emergency aid following the declaration, indicated that the need for additional forms of federal assistance will be determined as soon as damage assessments can be completed in the affected areas. He named David Rodham of FEMA to serve as the federal coordinating officer for the response effort. Updated: October 18, 1999 1-2 http://www.fema.gov/hu99/993 I O.htm FEMA: PRESIDENT ORDERS DISASTER AID FOR FLORIDA STORM VICTIMS Page I of 2 � S Y.. .:[-home r : elp search 1 feedback Irary'] President Orders Disaster Aid for Florida Storm Victims List of Declared Counties South Florida Disaster Application Period Ends, Apr 14 South Florida Disaster Application Deadline, Apr 3 Florida Severe Storms, January 1998 Map of Declared Counties, Feb 20 Miami -Dade Office of Emergency Management WASHINGTON February 12, 1998 - The head of the Federal Emergency Management Agency (FEMA) announced today that federal disaster aid has been made available for people in three southern Florida counties victimized by tornadoes and other violent weather earlier this month. FEMA Director James Lee Witt said the assistance was authorized by President Clinton under the major disaster declaration issued for the state this afternoon because of damage from severe storms, high winds, tornadoes and flooding that hit the area February 2-4. A previous declaration was issued in January as a result of damage from a similar storm that struck the central part of the state last Christmas. Immediately after today's action, Witt designated the counties of Broward, Dade and Monroe eligible for federal aid to supplement the recovery needs of stricken residents and business owners. The assistance, to be coordinated by FEMA, can include grants to help pay for temporary housing needs, minor home repairs and other serious disaster -related expenses. Low -interest loans from the U.S. Small Business Administration also will be available to cover residential and business losses not fully compensated by insurance. In addition, Witt said the declaration makes cost -shared funding available to the state for approved projects that reduce future disaster risks. He indicated that damage surveys are continuing and additional counties and other forms of federal aid may be designated later based on the assessments. . Paul W. Fay, of FEMA's regional office in Atlanta, was named by Witt to coordinate the federal relief effort. Fay said affected residents and business owners in the designated counties can begin the disaster application process on Friday, February 13, by calling 1-800-462-9029, or 1-800-462-7585 (TTY) for the hearing and I-3 http://www.fema.gov/diz98/98023.htm FEMA: PRESIDENT ORDERS DISASTER AID FOR FLORIDA STORM VICTIMS Page 2 of 2 • speech impaired. The toll -free telephone numbers will operate from 8 a.m. to 6 p.m. (ET) seven days a week until further notice. Updated: May 14, 1998 Federal Emergency Management Agency, http://www.fema.gov/diz98/98023.htm 1-4 FEMA - President Orders Emergency Aid For Florida Fires Page 1 of 1 Current News President Orders Emergency Aid For Florida Fires Spring Flood Watch 1999 Disasters For complete cm-crage of this emergency Washington, April 27, 1999 -- The head of the Federal Project Impact Emergency Management Agency (FEMA) reported today that Y2K Issues President Clinton has ordered federal emergency aid for Florida because of the extreme threat to populated areas posed by the recent outbreak of wildfires. FEMA Director James Lee Witt said the President took the action this afternoon after FEMA reported that prolonged dry conditions have sparked more than 2,600 wildfires, which burned over 221,800 acres of land and endangered numerous homes within the past two weeks. Witt said the Presidelit's emergency declaration authorizes FEMA to make federal funding available to the state and affected local governments to pay 75 percent of the cost for emergency measures needed to save lives, protect property, and insure public health and safety in 48 counties threatened by the fires starting April 15. The eligible counties include Alachua, Baker, Bay, Bradford, Brevard, Broward, Calhoun, Charlotte, Collier, Columbia, Dade, Desoto, Franklin, Gadsden, Gilchrist, Glades, Gulf, Hamilton, Hardee, Hendry, Highlands, Hillsborough, Holmes, Indian River, Jackson, Jefferson, Lee, Leon, Levy, Liberty, Manatee, Marion, Monroe, Okeechobee, Orange, Osceola, Palm Beach, Pinellas, Polk, Putnam, Sarasota, Seminole, St. Lucie, Suwannee, Union, Wakulla, Walton and Washington. In addition to today's emergency declaration, funding is currently being made available by FEMA to pay part of the state's costs for fighting 10 designated fires covering the 48 affected counties under the federal fire suppression assistance program. Paul W. Fay, Jr., of FEMA's regional office in Atlanta, was named by Witt to coordinate federal relief efforts in the threatened areas. 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S0 .Sales Tax Total Order Amount :=t12.tSo Balance' Due The nantariab l e it ass above have been Tax Cart 1�Nbr: purchased for exeept purposes. � l� �� 160319690054-C f �^ Exempt Type: S - Statutory . y� Thank-jou for placing in9 your order with FFICE DEPOT. r Pagiment Ace aunt Q,i1li►79 lost , Sign•aWre ,'Pj *Plea& F*Ont F SEP 91999 .: ? BY; t"' y '•t .7f Or -der: 077799505-001 'der. 004 J-4 i • • � •• C7�1�QOC;7Cs7�O�H�aH wH �Z-0,-4t-I w tzi"D0 :D- t-+ ►4 LO H $ n ►'v a c i I --I " l� k �Q \ Q'=1C�LY]HCrli=] k :Dl CZ:vWQ --j 0n 1-0Cn k H Co Lnn Z� 0 I� 4 n m k Ul H w 0 z O 'C 1 H M H k \ Z�n I I -qQ Lftl k rj I I Cm � I tC) I 'U)0 O k H r'�] I C:: I I I C) H t G x I I I H 0 H I I Ik � z H x l I I PQ a t7l I I I C Ln v i-t o I I I do z o (r <n <n <n C3 C3 \ f-1 U"I o tri LT oo .a D>l Ln��w Lrn ' r-i 4�1. � CD a! N LJl L n00 N O 4h. L:) O O C7 N L7 L) q M m 1e 1 tty �w l a y � tr, a �. 2 r S� f::l ■ f Mom. J-5 RECOMMENDED MEDICAL SUPPLIES FOR COMMUNITY ASSOCIATIONS STARTER KIT COST BREAKDOWN RECOMMENDED STARTER ITEM QUANTITY USE UNIT COST QUANTITY TOTAL 1. CPR MASK 4 PERSONAL PROTECTION $11.00 2 $22.00 2. BAND -AIDS 300 MINOR CUTS $3.10 1 $3.10 3. FLEXIBLE BANDAGES (KLING) 50 PROTECT WOUNDS $2.00 10 $20.00 4. COMBINE DRESSING 100 BLEEDING/PADDING $0.50 20 $10.00 5. TRAUMA DRESSING 50 PRESSURE DRESSING $4.99 1 $4.99 6. GAUZE PADS (4x4) 1000 COVERING $2.74 per tray 3 $8.22 7. EYE PADS 50 EYE COVERING $0.50 5 $2.50 8. TAPE ROLLS 24 SECURE BANDAGE $2.00 10 $20.00 9• SALINE 24 FLUSHING WOUND/EYE $3.82 2 $7.64 10. GLOVES 1000 PERSONAL PROTECTION $10.85 per 100 2 $21.70 11. PREP PADS 1000 CLEANSING $2.49 per box 2 $4.98 12. ANTISEPTIC WIPES 1000 ANTIBACTERIAL $4.17 per box 1 $4.17 13. SHEETS 200 PATIENT COVERING $7.14 2 $14.28 14. DISPOSABLE TOWELS 1000 CLEAN UP $0.87 6 $5.22 15. COLD COMPRESS 100 COOLING $7.15 per 16 1 $7.15 016. HEAT COMPRESS 50 WARMING $3.29 1 $3.29 17. BP CUFF 4 ASSESSMENT $20.00 1 $20,00 18. STETHOSCOPE 6 ASSESSMENT $8.23 2 $16.46 19. THERMOMETER 1 ASSESSMENT $40.20 1 $40.20 20. PEN LIGHTS 6 ASSESSMENT $6.50 1 $6.50 21. TRIANGULAR BANDAG 50 SLINGS, WRAP $0.50 6 $3.00 22. SPLINTS 50 STABILIZING $5.28 4 $21,12 23. CERVICAL COLLARS 12 NECK SUPPORT $8.00 2 $16.00 24. SAFETY GLASSES 24 PERSONAL PROTECTION $1.21 6 $7.26 25. SUNSCREEN 12 PREVENT SUNBURN $5.00 1 $5.00 26. INSECT REPELLANT 12 REPEL INSECTS $5.00 1 $5,00 27. ANALGESIC 1 PAIN RELIEF $10.00 1 $10.00 28. BURN GEL 50 BURN RELIEF $1.78 5 $8.90 29. FIRST AID SPRAY 12 PREVENT INFECTION $2.75 4 $11.00 30. GLUCOSE 12 DIABETIC SHOCK $3.15 3 $9.45 31. WASTE BAGS 100 INFECTIOUS WASTE $10.00 per 100 1 $10.00 32. PORTA POTTY 12 SANITARY $12.00 1 $12.00 33. POTTY BAGS 1000 ISOLATION OF WASTE $1.00 1 $1.00 34. SCISSORS 4 CUTTING TAPE, ETC $1.08 1 $1.08 35. HEMOSTAT 4 HANDLING WASTE $4.51 1 $4.51 36. EQUIPMENT BOX 1 STORAGE $40.00 1 $40.00 TOTAL $407.72 • J-6 Diane Phillips From: John W. Ralston Sent: Monday, October 25, 1999 9:14 AM To: Diane Phillips Subject: RE: Salaries w/Benefits Calculations CERT Program Grant Info.xls Diane - here is spreadsheet with salary and benefit calculations. I apologize for the delay. ----original Message --- From: Diane Phillips Sent: Wednesday, October 20, 1999 11:00 AM To: John W. Ralston Subject: Salaries w/Benefits Calculations I need current annual salary with benefits calculations for each of the following employees to be included in the City's CERT Program grant application: Fire Chief, Jim Budzinski Fire and Safety Education Specialist (new position) Battalion Chief, Jeff Moral Fire Fighter, Percy Sayles Fire Inspector, Mark Micciche As always, thanks for your assistance. Diane. • F_ L� J-7 • r� h w N z . a x' m 0m-n c -n vi ego w w w fig w m °! 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