HomeMy WebLinkAboutCity of Tamarac Resolution R-99-332Temp. Reso. #8840, November 17, 1999 1
CITY OF TAMARAC, FLORIDA
RESOLUTION NO. R-99 33`9N
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF TAMARAC, FLORIDA, AUTHORIZING THE
APPROPRIATE CITY OFFICIALS TO; EXECUTE
ADDENDUM NO. 00-01 TO THE CONTRACT WITH HAZEN
AND SAWYER TO PROVIDE ENGINEERING SERVICES
FOR THE DESIGN, PERMITTING AND BIDDING OF
PHASE I OF THE TAMARAC EAST UTILITIES UPGRADES
IN AN AMOUNT NOT TO EXCEED $109,800.00 IN
ACCORDANCE WITH THE CITY'S CONSULTING
ENGINEERING AGREEMENT AS AUTHORIZED BY
RESOLUTION R-96-163 AND APPROVE FUNDING FROM
THE APPROPRIATE UTILITIES OPERATIONAL
ACCOUNTS; PROVIDING FOR CONFLICTS; PROVIDING
FOR SEVERABLIITY; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, in June 1998, the City Commission approved Resolution R-
98-168 and executed an agreement with Hazen and Sawyer to prepare a water
and wastewater condition and hydraulic assessment study for Tamarac East; and
WHEREAS, in November 1999, Hazen and Sawyer completed a final
engineering study recommending capital improvements to existing utilities in
Tamarac East in conjunction with the City's seven year comprehensive street
resurfacing program ; and
I
Temp. Reso. #8840, November 17, 1999 2
WHEREAS, the recommendation for improvements to the water and
wastewater systems in Tamarac East have been prioritized in Hazen and
Sawyer's report based on the roadway resurfacing program schedule; and
WHEREAS, Phase I of the Tamarac East Utilities Upgrades has been
scheduled for the Tamarac Lakes Sections 1 and 2 community; and
WHEREAS, the scope of work for the Tamarac Lakes Sections 1 and 2
community (attached hereto in map form as "Exhibit 1") includes replacement of
some existing water mains and the construction of new gravity wastewater lines
to replace approximately 75 privately owned septic systems; and
WHEREAS, the City of Tamarac submitted an application and received
approval from Broward County for Community Development Block Grant (CDBG)
funds in the amount of $210,000.00 for the extension of wastewater service to
Tamarac Lakes Section 1; and
WHEREAS, the City requires the service of a consulting firm
knowledgeable in design and permitting of utilities upgrades and construction to
meet hydraulic demands and comply with current environmental regulations; and
WHEREAS, Hazen and Sawyer possesses the required knowledge and
experience to undertake the design, permitting and bidding services required for
the proposed utilities upgrades and reconstruction; and
Temp. Reso. #8840, November 17, 1999 3
WHEREAS, Hazen and Sawyer has been prequalified as an approved
consultant for engineering services by the City of Tamarac; and
WHEREAS, Hazen and Sawyer has submitted Addendum No. 00-01 to
the Consulting Engineering Agreement (attached hereto as Exhibit 2), to provide
engineering services pertaining to existing water and wastewater systems
serving Tamarac East in an amount not to exceed $109,800.00.
WHEREAS, it is the recommendation of the Director of Utilities that
Addendum No. 00-01 from Hazen and Sawyer be approved, executed and
funded; and
WHEREAS, the City Commission of the City of Tamarac, Florida deems it
to be in the best interest of the citizens and residents of the City of Tamarac to
execute Addendum No. 00-01 to the Consulting Engineering Agreement with
Hazen and Sawyer to provide engineering services pertaining to the upgrades
and the reconstruction of the water and wastewater system serving Tamarac
Lakes Section 1 and 2 community in Tamarac East for a proposed amount not to
exceed $109,800.00, and to provide funding from the appropriate Utilities
operational accounts.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF TAMARAC, FLORIDA:
Temp. Reso. #8840, November 17, 1999 4
SECTION 1: The foregoing "WHEREAS" clauses are hereby
ratified and confirmed as being true and correct and are hereby made a specific
part of this resolution.
SECTION 2:
That the appropriate City officials are hereby
authorized to accept and execute Addendum No. 00-01 to the Engineering
Agreement with Hazen and Sawyer to provide design, permitting and bidding
services for Phase I of the Tamarac East Utilities Upgrades and reconstruction
for a proposed amount not to exceed $109,800.00 in accordance with the City
Consulting Engineering Agreement as authorized by Resolution No. R-96-163 on
July 10, 1996.
SECTION 3: That $109,800.00 is approved to be funded from the
appropriate budgeted Utilities operational accounts.
SECTION 4: That the City Manager, or his designee, be authorized
to make changes, issue change orders not to exceed $10,000.00 per Section 6-
156(b) of the City Code, and close the contract award including, but not limited to
making final payment within the terms and conditions of the contract and within
the contract price.
SECTION 5:
All Resolutions or parts of Resolutions in conflict
herewith are hereby repealed to the extent of such conflict.
Temp. Reso. #8840, November 17, 1999 5
SECTION 6: If any clause, section, other part or application of this
Resolution is held by any court of competent jurisdiction to be unconstitutional or
invalid, in part or application, it shall not affect the validity of the remaining
portions or applications of this Resolution.
SECTION 7: This Resolution shall become effective immediately
upon its passage and adoption.
PASSED, ADOPTED AND APPROVED this eday of
1999.
ATTEST-
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CAROL LD, CMC/AAE
CITY CLERK
I HEREBY CERTIFY that I have
pp ovel this RESOLUTION as
to formm. I . A
MITCHELL S. VRAF
CITY ATTORNEY
Utilities/tr/tf
JOE SCHREIBER
MAYOR
RECORD OF COMMISSION
MAYOR
SCHREIBER
DIST 1:
COMM. PORTNER
DIST 2:
V/M MISHKIN
DIST 3:
COMM. SULTANOF
DIST 4:
COMM. ROBERTS
Meallulm
IJ
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TEMP. RESO. # 8840
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TAM-E_UPGRADE,M
PHASE 1 — TAMARAC EAST
UTILITIES UPGRADES
ffiZEN AND SAWYER
Environmental Engineers & Scientists
November 12, 1999
Antoine Rabbat, P.E.
Utilities Engineer
CITY OF TAMARAC
6001 Nob Hill Road
Tamarac, Florida 33321
Dear Mr. Rabbat:
Hazen and Sawyer, P.C.
4000 Hollywood Boulevard
Seventh Floor, North Tower
Hollywood, FL 33021
954 987-0066
Fax: 954 987.2949
Addendum No. 00-01 to the Engineering Agreement
Tamarac East Utilities Upgrades — Phase I
As you requested, we are pleased to submit this Task Order Authorization (Addendum No. 00-01)
in accordance with our City Consulting Engineering Services Agreement to provide engineering,
permitting, and bidding services for Phase I of the Tamarac East Utilities Upgrades as detailed in
the attached Scope of Services. These upgrades include those proposed in the November 1999
Tamarac East Utilities Study, for the Tamarac Lakes Section 1 and 2 community.
The scope of work will consist of the design, permitting and bidding services for approximately 3,300
linear feet of water main, 2,500 linear feet of new gravity sewer lines which will replace
approximately 75 privately 9wned septic systems, and for approximately 25 service lateral repairs.
The design will also includdmater and sewer service connections for residents adjacent to the new
mains. Furthermore, the contract documents will be prepared to accommodate the S.D.B.E, and
Davis -Bacon Act requirements of the Broward County Black Grant for the septic tank replacement
program.
Compensation for the identified services would be a lump sum of $109,800. H&S will complete the
design within 150 days of the notice -to -proceed. We have assigned Job Number 8644 to the task(s)
included under this Addendum.
Should you have any questions regarding this proposal, please feel free to contact us.
Very truly yours,
HAZEN AND SAWYER, P.C.
1294-tl ) 0" it t"f - (24t4410i
Richard H. Cisterna, P.E.
Senior Principal Engineer
Attachment
c: File 8644-0.2
P. Davis
Hwd.78644C002. doc
New York, NY • Armonk. NY - Woodbury. NY - Upper Saddle River, NJ • Delimit, Mi - Raleigh. NC - Charlotte, NC - Fairfax. VA - Holly600d. FL - Boca Raton, FL - Fort Pierre, rL - Gainesville, FL • Sarasota, FL - Miami. FL
TASK ORDER AUTHORIZATION NO. 00-01
TAMARAC EAST UTILITIES UPGRADES — PHASE
Scope of Services
CITY OF TAMARAC
BACKGROUND
This work authorization is to provide engineering assistance to the City of Tamarac for the design,
Permitting, and bidding services of water and sewer upgrades for the area known as Tamarac East
Utilities (TEU). Phase I of these upgrades will be completed under this Scope of Services and will
include improvements in the Tamarac Lakes Section 1 and 2 community within the TEU area. TEU
upgrades in other communities such as Tamarac Lakes South, lake North, and the Boulevards are
to be completed in subsequent phases.
The scope of work will consist of the design, permitting and bidding services for approximately 3,300
linear feet of water main, 2,500 linear feet of new gravity sewer lines which will replace
approximately 75 privately owned septic systems, and for approximately 25 service lateral repairs.
The design will also include water and sewer service connections for residents adjacent to the new
mains. Furthermore, the contract documents will be prepared to accommodate the S.D.B.E. and
Davis -Bacon Act requirements of the Broward County Block Grant for the septic tank replacement
program.
• SCOPE OF SERVICES
rI
The following provides a description of design and construction services related tasks for the
Phased TEU Upgrades:
Task 1 - Detailed Design / Contract Documents Preparation
Hazen and Sawyer, P.C. (H&S) shall prepare contract documents (plans and specifications) for
bidding / construction of the water and sewer upgrades in the TEU — Tamarac Lakes Section 1 and
2 areas. Contract documents shall be submitted for City review at the 30 percent, 60 percent, and
90 percent (permitting) completion stages. Three (3) hardcopies of the review documents will be
provided to the City. The City will provide comments within 14 days of submittal. The contract
documents will also undergo a QA / QC review. Contract drawings will be prepared on 22-inch by
34-inch Mylar reproducibles on AutoCAD version 14.0. Specifications shall be prepared in
"Microsoft Word" format.
Task 2 - Cost Estimates
H&S shall provide a cost estimate at the 60 percent and 90 percent design stages.
Hwd: 8644C002, doc
0 Task 3 - Design Workshops
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H&S shall participate in 30 percent, 60 percent and 90 percent document review workshops with
City staff (total of three (3) meetings planned). It is assumed that a general agreement can be
reached concerning the horizontal pipe location at the conclusion of the 30% design workshop.
Similarly, it is assumed that an agreement can be reached on the vertical alignment of the pipe of
the conclusion of the 60% workshop. H&S shall prepare graphical presentations to review
outstanding design issues and project status at each meeting.
Task 4 - Permitting Assistance
H&S shall prepare and submit construction permit applications. H&S shall also respond to agency
requests for information (RFI) which result from permit applications. It is anticipated that one permit
will be required from each of the following agencies: the Broward County Health Department
(BCHD), the Broward County Department of Planning and Environmental Protection (BCDPEP), and
the Florida Department of Environmental Protection (DEP). It is assumed that the City will pay all
related permit fees.
Task 5 — Document Revisions
H&S shall revise documents to incorporate permitting agency requests and special conditions. H&S
shall make the revisions within ten calendar days of agency's request.
Task 6 — Coordinate Site Survey, Underground Utility Locations, and Geotechnical
Investigation
At project inception, Sunshine Utility Locating Service will be contacted to identify existing
underground utilities aloeig the pipeline corridors via paint marks and/or flags. H&S shall
subcontract the site survey services and shall coordinate such work with the Subconsultant. The
survey will include all readily apparent aboveground improvements along pipeline corridors and
throughout private residential properties, to the extents required, which will receive new water and
sewer service connections. The survey will also include underground improvement markings which
were previously identified by the Sunshine Service, along the pipeline corridor. (See Compensation
section of this scope).
Based on the results of this work, H&S shall identify critical utility crossings that will require
"physical" verification of the utility's horizontal and vertical location. H&S shall subcontract these
underground "physical" utility -locating services to another firm. H&S shall coordinate these locating
services and shall provide an engineer on -site to supervise the work. It is anticipated that
approximately twenty-four (24) utility locations will be required. The fee for subcontracted services
is identified under Other Direct Costs. (See Compensation section of this scope.)
H&S shall obtain subsurface data through the services of a subcontractor. Site investigations, soil
borings, field-testing, laboratory testing and geotechnical engineering shall be provided. Soil borings
shall be provided at 300-foot intervals along each pipeline corridor (12 borings maximum). The fee
for subcontracted services is identified under Other Direct Costs. (See Compensation section of
this scope.)
Hwd: 8644C002. doc 2
0 Task 7 - Bidding Phase Services
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H&S shall provide assistance to the City during the bidding of this project. Activities to be performed
are as follows: Chair a prebid conference, reply to bidder's questions, issue necessary addenda,
review the Bid Proposal form, prepare a Bid Tabulation, check contractor references of the lowest
responsive bidder. It is assumed that the City will sell bidding documents to prospective bidders and
distribute addenda. H&S will reproduce up to thirty sets of bidding documents for the City to sell.
KEY ASSUMPTIONS
• City will pay all permitting fees.
■ Value engineering, constructability review and other outside reviews (other than the
three City staff reviews) are not anticipated.
• City will provide a maximum of 3 design reviews. Comments will be reviewed and
discussed within 14 days of submittal at the design workshops.
■ Public education / notification program is not included under this scope.
■ The City will be responsible for obtaining any required temporary construction
easements, permanent easements, and associated coordination with homeowners.
• Based on the City's best available information, septic tanks are located in the
residences' front yard.
■ City will be; responsible for managing the Broward County Block Grant contract,
including making submittals, monthly progress reports, and other requirements.
H&S shall be responsible for accommodating minority participation and prevailing
wage rate requirements in the Contract Documents.
■ City will obtain homeowner approval to survey private residences by the date of the
notice -to -proceed. This is critical to H&S completing the project on time.
• It is assumed that the City and Broward County will provide expeditious review of
design submittals so as not to impact the tight project schedule.
Hwd:8644C002. doc 3
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COMPENSATION
The compensation for the identified services shall be a lump sum of $109,800. A cost breakdown
by task, as described in the Scope of Services, is outlined below:
Description
Cost
LABOR
Task 1 - Detailed Design / Contract Document Preparation
$58,700
Task 2 - Cost Estimates
$ 2,000
Task 3 - Design Workshops
$ 3,400
Task 4 - Permitting Assistance
$ 4,200
Task 5 — Document Revisions
$ 1,300
Task 6 - Coordinate Site Survey / Utility Locations / Geotech
$ 2,900
Task 7 - Bidding Phase Services
2 300
SUBTOTAL LABOR
$74,800
OTHER DIRECT EXPENSES (ODCs)
Communications $ 500
Reproductions $ 4,000
Surveying $ 19,000
Geotechnical Investigation $ 7,000
Underground Utility Locations 4,500
SUBTOTAL ODCs AZ5.=-
r}
TOTAL (Lump Sum) $109,800
SCHEDULE
H&S shall complete the design within 150 days of the notice -to -proceed.
Hwd.8644C002. doc
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IN WITNESS WHEREOF, the parties have made and executed this Agreement on the respective
dates under each signature. CITY OF TAMARAC, through its Mayor and - Hazen and Sawyer. P.C.,
signing by and through Patrick A. Davis P.E. Vice President duly authorized to execute same.
ATTES : A
fa'
Carol Gold, CIVIC / E
0-4 '-f G+.arxk-
CITY OF TAMARAC
, p'e Schreiber, Mayor
Date: I z 1
, k N N :;� -
'%, ' • /71 a,
�bfhy L. Mill r, City Manager
Date: Date: f
Z"L. �_ c7 _
Hwd.'8644C002. doc 5