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HomeMy WebLinkAboutCity of Tamarac Resolution R-98-194Temp. Reso. #8302, May 9, 1998 1 Revision #1, July 2, 1998 CITY OF TAMARAC, FLORIDA RESOLUTION NO. R-98— / q41 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA, AUTHORIZING THE APPROPRIATE CITY OFFICIALS TO EXECUTE AN ENGINEERING AGREEMENT WITH CAMP, DRESSER AND MCKEE, INC. TO PROVIDE PRELIMINARY DESIGN, FINAL DESIGN, BIDDING SERVICES AND CONSTRUCTION ADMINISTRATION SERVICES FOR THE CONSTRUCTION OF A TWO MILLION GALLON WATER STORAGE TANK AND ASSOCIATED NECESSARY IMPROVEMENTS AT THE WATER TREATMENT PLANT SITE FOR A PROPOSED AMOUNT NOT TO EXCEED $198,800.00, AND APPROVE FUNDING IN THE AMOUNT OF $198,800.00 FROM THE APPROPRIATE UTILITIES OPERATIONAL AND CIAC ACCOUNTS; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the mission of the City of Tamarac Utilities Department's Water Treatment Plant is to provide an adequate supply of potable water to all consumers at all times; and WHEREAS, water storage reservoirs and associated pump houses play integral roles in the overall supply and distribution system; and WHEREAS, a storage reservoir provides a number of functions for the successful operation of the water supply system including the balance of high water demands, provision of reserved capacity exclusively for fire fighting purposes, provision of supply during emergency events, and to maintain adequate pressure throughout the system during high demands; and WHEREAS, the City of Tamarac continues to experience an increase in water demand due to growth in population and business establishments; and Temp. Reso. #8302, May 9, 1998 2 Revision #1, July 2, 1998 WHEREAS, the current total water storage capacity of four million gallons is inadequate to serve the City's future water demand and fire flow needs; and WHEREAS, in accordance with the City's mandate to ensure the provision of adequate water supply to all citizens and business owners, the City Commission in FY97 and FY98 approved a budget to permit the design of an additional two million gallon water storage reservoir at the Water Treatment Plant that is shown in "Exhibit 1 and WHEREAS, the City of Tamarac advertised for Request for Letter of Interest and Qualification Statements for Engineering Services, and received proposals from the following firms: 1. Hartman and Associates, Inc. 2. Metcalf and Eddy, Inc. 3. Reese, Macon and Associates, Inc. 4. Camp, Dresser and McKee, Inc. 5. Hazen and Sawyer 6. Williams, Hatfield and Stoner, Inc. 7. Montgomery Watson 8. Eckler Engineering, Inc. WHEREAS, a Selection and Evaluation Committee consisting of Purchasing and Contract Manager, Director of Utilities, Utilities Engineer and Water Plant Superintendent reviewed all proposals received, and short listed the following firms for technical presentations and interviews: 1. Hartman and Associates, Inc. 2. Camp, Dresser and McKee, Inc. 3. Montgomery Watson 1 Temp. Reso. #8302, May 9, 1998 3 Revision #1, July 2, 1998 WHEREAS, the Selection and Evaluation Committee determined that the qualifications and experience of Camp, Dresser and McKee, Inc. best serves the needs of the City on this project; and WHEREAS, it is the recommendation of the Director of Utilities that the Engineering Agreement with Camp, Dresser and McKee, Inc. that is shown in "Exhibit 2", to provide preliminary design, final design, bidding services and construction administration services for the two million gallon water storage reservoir and associated necessary improvements at the Water Treatment Plant site project be approved, executed, and funded; and WHEREAS, the City Commission of the City of Tamarac, Florida, deems it to be in the best interest of the citizens and residents of the City of Tamarac to execute the Engineering Agreement with Camp, Dresser and McKee, Inc. to provide preliminary design, final design, bidding services and construction administration services for the construction of a two million gallon water storage reservoir and associated necessary improvements at the Water Treatment Plant site for a proposed amount not to exceed $198,800.00, and to provide for funding in the amount of $198,800.00 from the appropriate Utilities Operational and CIAC accounts. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA: SECTION 1: The foregoing "WHEREAS" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this resolution. 1 1 Temp. Reso. #8302, May 9, 1998 4 Revision #1, July 2, 1998 SECTION 2: That the appropriate City Officials are hereby authorized to accept and execute the City of Tamarac Consulting Engineering Services Agreement with Camp, Dresser and McKee, Inc. (attached hereto as Exhibit 2) to provide preliminary design, final design, bidding services and construction administration services for the construction of a two million gallon water storage reservoir and associated necessary improvements at the Water Treatment Plant site for a proposed amount not to exceed $198,800.00. SECTION 3: That $198,800.00 is approved to be funded from the appropriate budgeted Utilities Operational and CIAC accounts. SECTION 4: That the City Manager, or his designee, be authorized to make changes, issue change orders not to exceed $10,000.00 per Section 6-156 (b) of the City Code, and close the contract award including, but not limited to making final payment within the terms and conditions of the contract and within the contract price. SECTION 5: All Resolutions or parts of resolutions in conflict herewith are hereby repealed to the extent of such conflict. SECTION 6: If any clause, section, other part or application of this Resolution is held by any court of competent jurisdiction to be unconstitutional or invalid, in part or application, it shall not affect the validity of the remaining portions or applications of this Resolution. Temp. Reso. #8302, May 9, 1998 5 Revision #1, July 2, 1998 1 SECTION 7: This Resolution shall become effective immediately upon its passage and adoption. PASSED, ADOPTED AND APPROVED this ?day of ..; JOE S HREIBER MAYOR: ATTEST: d -0-a CAR GOLD, CMC/AAE CITY CLERK I HEREBY CERTIFY that I have Approved this RESOLUTION as to form. TR/tk Ll RECORD OF COMMISSIOJV VOTE MAYOR SCHREIBER G DIST 1: COMM. MCKAYE C�_0_1 DIST 2: WM MISHKIN DIST 3: COMM. SULTANOF DIST 4: COMM. ROBERTS CITY OF TAMARAC 0 CONSULTING ENGINEERING SERVICES AGREEMENT This Agreement, made and entered into and effective this �' day of `��% , 1998 by and between: CITY OF TAMARAC, a municipal corporation, created pursuant to the Laws of the State of Florida, hereinafter called "CITY", and Camp Dresser & McKee Inc., hereinafter called "CONSULTANT" WITNESSETH: WHEREAS, CITY requires professional engineering services to perform Two -Million Gallon Water Storage Tank Design and Related Construction Management Services (LOI No. 97-L-23); and WHEREAS, CONSULTANT has the professional experience and expert skill and is qualified to perform the required services; and WHEREAS, CITY desires to engage CONSULTANT upon the terms and conditions set forth below, and CONSULTANT is willing to accept such engagement upon such terms and conditions; and WHEREAS, CITY in accordance with Florida Statues Section 287.055, Consultants Competitive Negotiation Act, has selected "CONSULTANT" as the firm determined by CITY to be most qualified to perform said type Engineering services as Consulting Engineer; NOW, THEREFORE, in consideration of the mutual promises contained herein, and intending to be legally bound hereby, the parties agree as follows: SCOPE OF WORK. CITY hereby engages CONSULTANT as an independent contractor to perform certain services, and CONSULTANT hereby agrees to perform said services upon the terms and conditions hereinafter set forth. Standard of Design for work under this Agreement shall be those of the City of Tamarac, if available, which shall be revised as necessary by CONSULTANT to meet the proposed intent of the proposed projects. Standards of Design not available from CITY shall be developed by CONSULTANT. CONSULTANT shall perform engineering services as Consulting Engineer for the design, permitting and bidding assistance, and services during construction, for the Two -Million Gallon Storage Tank project in accordance with Exhibit "A" - Scope of Work, as attached and made part of this Agreement. The specific services which CONSULTANT agrees to furnish and the terms and conditions for such services are as follows: 7amagrm.wpd 1 6/5/98 A. Special Reports and Studies. B. Assistance in securing, monitoring and complying with County, State, or Federal Grants and Permits. C. Engineering Design, including, but not limited to, preparation of construction documents, assistance during bidding and award of contract, preparing a tabulation of the bids received, and provide a written recommendation for contract awards. 1. Site inspections, data collection and reviews. 2. Evaluate design options and establish design criteria. 3. Prepare 30%, 60%, and 90% plans and specifications for review by CITY. 4. Prepare probable cost of construction. 5. Permitting assistance with CITY Building Departments and Regulatory Agency construction permits. 6. Assistance during bidding and award, addenda, bid opening, bid tabulation, and recommendation of award. D. Surveys, property plats and descriptions. E. Engineering services related to construction contracts, including but not necessarily limited to: review of shop drawings, consultation and interpretation concerning drawings and specifications, review of construction progress estimates, site visits and/or periodic or full time inspections, preparing construction change orders, approval of contractor's periodic pay request, final inspection, issuing completion certificate, and such other services as may be identified in the work authorization. II. CITY FURNISHED ITEMS A. CITYshall designate in writing specific individuals, by title, who will be authorized to issue written and/or oral instruction to CONSULTANT concerning this Agreement. In the absence of specific contrary designations, CONSULTANT may assume that the Director of Utilities and the City Manager each shall be so authorized and this Agreement shall constitute the required written designation. B. CITYshall assist CONSULTANT in obtaining all background information necessary to the accomplishment of assigned tasks, and shall provide reasonable access to all existing records, data, and physical facilities. C. CITY shall pay for all costs of publishing advertisements for bids and for obtaining permits and licenses that may be required by local, State or Federal authorities and shall secure the necessary land, easements, and rights -of -way. In order to expedite the processing of an application for a permit or license, CITY may, in some instances, direct CONSULTANT to act for CITY in paying a required fee. In such instances, CITY subsequently shall reimburse CONSULTANT for any such fees, without regard to the types of fees applicable to the project involved. 7amagrm.wpd 2 6/5/98 0 E D. CITY shall provide further data and assistance as may be identified in the work authorization. FEES AND PAYMENTS A. Each written authorization (Exhibit "A") shall include specific information as to the type and magnitude of fees to be paid for that work authorization. The types of fee contemplated are: Schedule of Hourly Rates Plus Reim_b_ursement for Non -Salary Costs. Prevailing hourly rates for employees actually working on an authorized assignment. CONSULTANT's current Schedule of Hourly Rates for personnel is set forth in Exhibit "B" which is identified, attached to and made part of this Agreement. Per Exhibit A, the total not to exceed fee is $198,800, which includes labor, outside professionals, and permit fees, and a lump sum of $6,450.00 for non -salary other direct costs. CONSULTANT's non -salary costs are defined as the costs incurred on or directly for an authorized assignment, other than the Hourly Rates (as defined hereinbefore) outside professionals, and permit fees. Such non -salary other direct costs (Schedule for Reimbursable expenses) is set forth in Exhibit "C" which is identified, attached to and made a part of this Agreement. B. METHOD OF PAYMENT. Payment as prescribed for services rendered by CONSULTANT during the previous billing period shall be due and payable as of the date of invoice, and shall be paid by CITY no later than the thirty (30th) day after the date of invoice, unless some other mutually agreeable period of required payment is established in the work authorization. C. CONSULTANTshall submit monthly invoices to CITY through the Director of Utilities. The Director will review the invoices to insure all charges are allowable and reasonable before recommending payment of the invoice by CITY. As a minimum requirement, each invoice shall indicate original fee estimate, invoice date, amount of invoice, and estimated fees remaining. For cost plus a fixed fee or Actual Direct Salary Cost Plus, summary shall be submitted by CONSULTANT indicating each employee's name, employment classification, and hours worked on the project for the invoice period. IV. TIMES OF PERFORMANCE A. It is understood that this Agreement is a consulting engineering services contract, and that all terms contained herein shall remain in effect until changed by mutual agreement of the two parties. However, no work shall be performed, and no payments shall be made, unless specifically authorized by separate written communication from CITY to CONSULTANT. Each separate written work Tamagrm.wpd 3 6/5/98 authorization shall include information as to start and completion times for that authorization. V. MISCELLANEOUS PROVISIONS A. BOOKS OF AQQOUNT. CONSULTANT will maintain records of payroll costs, travel, subsistence, field and incidental expenses applicable to the work authorization. Said records will be available for examination by CITY at CONSULTANT's offices. B. INSURANCE. Prior to the beginning of any work or program covered by this Agreement, CONSULTANT shall deliver to CITY certificates of insurance duly executed by the officers or authorized representatives of a responsible insurance company, evidencing the following minimum coverages and specifically identifying CITY as an additional insured, which insurance will be noncancellable, except upon ten (10) days' prior written notice to CITY. Individual 0opurre1igg Aaareaate Public Liability Bodily Injury, Including Death and Property Damage $1,000,000 $2,000,000 Automobile Liability Bodily Injury, Including Death and Property Damage $1,000,000 $1,000,000 Professional Liability $2,000,000 All premiums shall be at the expense of CONSULTANT. C. MRKERS' COMPENSATION. CONSULTANT hereby certifies that it has accepted the provisions of the workers' compensation laws of Florida, insofar as the work covered by this Agreement is concerned, and that it has insured its liability thereunder in accordance with the terms of said Acts, as evidenced by the certificate of insurance which is on record with the City. D. INTERRUEDON: POSTPONEMENT: ABANDONM N. In the event the work herein contemplated, or any part thereof, shall be abandoned due to circumstances which CITY considers to be its own best interests, CONSULTANT shall not be entitled to any further payment for such work or part thereof beyond and in excess of the amount due at that time, and final payment shall be based on the proportionate amount of the fee earned to such date. Tamagrm.wpd 4 6/5/98 E. DELAYS AND EXTENSIONS. The time of completion may be adjusted only by written Agreement between the parties hereto for unavoidable delays resulting from causes beyond the control of CONSULTANT. F. DISPUTES AND INT-ERPRETATION. In the event of any disputes as to the interpretation of the terms of this Agreement, the decision of CITY shall be subject to review de nova in a court of competent jurisdiction in the venue of Broward County, except as provided herein. CITY shall notify CONSULTANT in writing of any decision CITY has rendered with regard to the interpretation of this Agreement. If CONSULTANT disagrees with the decision of CITY, the dispute may be decided by arbitration in accordance with the rules of the American Association then obtaining, should both parties consent to participate in arbitration. Acceptance of the final payment by CONSULTANT shall be considered full release of all claims against CITY arising out of or by reason of the work done and materials furnished under this Agreement. G. RIGHTS IN DATA: PYRIGHTS DISCLOSURE. 1. Definition. The term "data" as used in this Agreement includes written reports, studies, drawings, or other graphic, electronic, chemical or mechanical representation. 2. Rights in Data. All data developed pursuant to this Agreement shall be the p p g property of CITY and CITY shall have the full right to use such data for any official purpose permitted under Florida Statues, including making it available to the general public. Such use shall be without any additional payment to or approval by CONSULTANT. CITY shall have unrestricted authority to publish, disclose, distribute and otherwise use, in whole or in part, any data developed or prepared under this Agreement. All data required to be sealed and signed by a registered Professional Engineer in the State of Florida shall not be modified, changed or altered or used for other purposes than those intended without the express written permission of CONSULTANT. CITY shall hold CONSULTANT harmless for any loss or expense for any damages arising out of the modification or use for other projects of CONSULTANT's data and plans, without the specific adaptation by and consent of CONSULTANT. 3. Copyrights. No data developed or prepared in whole or in part under this Agreement shall be subject to copyright in the United States of America or other country. CONSULTANT hereby relinquishes or shall cause to be relinquished any and all copyrights and/or privileges to data developed or prepared under this Agreement without any additional payment to CONSULTANT therefore. CONSULTANT shall not include in the data any copyrighted matter unless CONSULTANT obtains the written approval of the City Manager and provides said City Manager with written permission of the Tamagrm.wpd 5 6/5/98 copyright CITY for CONSULTANT to use such copyrights matter in the manner provided herein. 4. Notwithstanding any other provision of this Agreement, all of CONSULTANT's pre-existing or proprietary computer programs, software, information or materials developed by CONSULTANT outside of this Agreement shall remain the exclusive property of CONSULTANT. H. COMPLIANCE WITH LAWS. CONSULTANT shall fully obey and comply with all laws, ordinances and administrative regulations duly made in accordance therewith, which are or shall become applicable to the services performed under the terms of this Agreement. I. ANTI -DISCRIMINATION. CONSULTANT shall conform with the applicable sections of the City of Tamarac Equal Employment Opportunity/Affirmative Action Statement and Policy on Sexual Harassment. J. SUBCONTRACTING. None of the work or services covered by this Agreement shall be subcontracted without the prior written approval of CITY. Some specialty subconsultant work is permissible wherein said services can be expeditiously and economically handled by local firms provided written permission is granted by CITY. K. ASSIGNMENT. CONSULTANT shall not assign this Agreement or any right to 0 monies to be paid hereunder with the prior written consent of CITY. L. CONSTRUCTION ESTIMATES. Estimates of cost for any facilities considered and designed under this Agreement are prepared by ENGINEER through exercise of its experience and judgement in applying presently available cost data, but it is recognized that CONSULTANT has no control over cost of labor and materials, or over the Contractor's methods of determining prices, or over competitive bidding procedures, market conditions, and unknown field conditions so that it cannot and does not guarantee that proposals, bids or the project construction costs will not vary from its cost estimates. M. SITE VISITS. Visits to the construction site and observations made by CONSULTANT as part of his services shall not relieve the construction contractor(s) of his obligation to conduct comprehensive inspections of the work sufficient to ensure conformance with the intent of the Contract Documents, and shall not relieve the construction contractor(s) of his/her responsibility for all construction means, methods, techniques, sequences, and procedures necessary for coordinating and completing all portions of the work under the construction contract(s) and for all safety precautions incidental thereto. Such visits by CONSULTANT are not to be construed as part of the inspection duties of the on -site inspection personnel defined in other parts of this Agreement. Tamagrm.wpd 6 6/5/98 • • • N. QNSITE MONITORING. CONSULTANT's resident project representatives will make reasonable efforts to guard CITY against defects and deficiencies in the work of the contractor(s) and to help determine if the provisions of the Contract Documents are being fulfilled. Their day-to-day inspection will not, however, cause CONSULTANT to be responsible for those duties and responsibilities which belong to the construction contractor(s) and which include, but are not limited to, full responsibility for the techniques and sequences of construction and the safety precautions incidental thereto, and for performing all construction work in accordance with the Contract Documents. O. TIME OF PERFORMANCE. CONSULTANT shall commence performance on each specific authorization upon receipt of written Notice to Proceed from CITY. The work shall be completed in accordance with the schedule included in the authorization. P. OBLIGATIQN5 OF CITY TO CONSULTANT. CITY shall make available to CONSULTANT all data in its possession regarding the existing facilities. This data shall include, but not be limited to, standards, specifications, policies, guides and engineering reports, maps, plans, inventories, data, etc. CITY shall be responsible for all necessary approvals from all City of Tamarac departments and administration of public meetings in CITY. CONSULTANT shall prepare exhibits and displays, information handouts, notes and minutes and assist CITY in conducting all meetings. Q. MONITQRIN(3. CONSULTANT's work shall be subject to the inspection and direction of CITY which shall conduct periodic reviews with CONSULTANT. Where CONSULTANT's work is unsatisfactory to CITY, it shall be corrected by CONSULTANT at the direction of CITY and at no additional cost to CITY; however, it is incumbent upon CITY to notify CONSULTANT immediately of any work deemed unsatisfactory and failure to do so shall allow such corrective action as necessary to be billable to CITY. CONSULTANT will indemnify CITY for any increased construction costs solely and proximately caused by negligence on the part of CONSULTANT concerning any assigned project, less any betterment to CITY. R. EXTRA SERVICES. If extra services are required for satisfactory completion of the work or any phase thereof, and extra costs are thereby necessarily incurred by CONSULTANT, CONSULTANT may be reimbursed only upon execution of a Supplemental Agreement between the parties. However, CITY shall not reimburse CONSULTANT for any extra services occasioned by interruption, postponement or abandonment of the work because of circumstances which CITY deems to be in its best interest, provided CITY provides proper written notice to CONSULTANT of such interruption, postponement or abandonment of the work. In such case, CITY shall pay only the costs of services rendered up to the time of such interruption, postponement or abandonment. Any such interruption or postponement of the work shall not exceed more than sixty (60) calendar days without consideration for additional compensation to the CONSULTANT. Tamagrm.wpd 7 6/5/98 S. CONSULTANT's REPRESENTATIVE. CONSULTANT will, at all times during the normal work week, designate or appoint one or more representatives of CONSULTANT who are authorized to act on behalf of CONSULTANT regarding all matters involving the conduct of the performance pursuant to this Agreement and shall keep CITY continually advised of such designation. T. WRITTEN NOTIFICATION. Whenever either party desires to give notice to the other pursuant to this Agreement, it must be given by written notice, hand delivered, or sent by certified United States mail, with return receipt requested, addressed to the party for whom it is intended, at the place last specified, and the place for giving of notice shall remain such until it shall have been changed by written notice in compliance with the provisions of this paragraph. For the present, the parties designate the following as the respective places for giving notice to wit: For CITY: Robert S. Noe, Jr. City Manager City of Tamarac 7525 Northwest 88th Avenue Tamarac, Florida 33321 With copy to: Mitchell S. Kraft City Attorney City of Tamarac 7525 Northwest 88th Avenue Tamarac, Florida 33321 For CONSULTANT: Victor J. Pujals, P.E., DEE Vice President Camp Dresser & McKee Inc. 6365 N.W. 6th Way, Suite 320 Fort Lauderdale, Florida 33309 U. TERMINATION OF AGREEMENT. CITY or CONSULTANT may terminate this Agreement by giving 30 days prior written notice to the other party. In such event, CITY shall forthwith pay CONSULTANT in full for all work previously authorized and performed prior to the date upon which written notice of termination has been sent. CONSULTANT's right of termination shall not be construed to preclude any action by CITY for damages against CONSULTANT should CONSULTANT not fully perform CONSULTANT's responsibilities and duties pursuant to this Agreement. In no case shall CITY be liable for damages to CONSULTANT as a result of CITY's termination of this Agreement, in an amount in excess of actual costs incurred by CONSULTANT in performing work previously authorized and fully performed prior to the date on which notice of termination is sent by CITY. Tamagrm.wpd 8 6/5/98 • V. NON-EXCLUSIVE AG.I E� MENT. CITY reserves the right to contract other engineering firms as Consultant Engineers pursuant to the "Competitive Negotiation Act of Florida". Nothing in this Agreement alters or cancels the terms and conditions or prior agreements for engineering services between these parties or between CITY and any other engineering firms. W. INDEMNIFICATION. CONSULTANT, its directors, officers, stockholders, heirs, and assigns hereby agree to indemnify and hold harmless the City of Tamarac and/or its officers, agents or employees acting within the scope of their employment from any suit, claim, liability, loss or damage (including reasonable attorney's fees) to the extent caused by or arising out of or in connection with CONSULTANT's negligent acts, errors or omissions in the performance of CONSULTANT's duties and responsibilities pursuant to this Agreement. X. DISCRIMINATION CLAUSE. CONSULTANT agrees that in the performance of this Agreement, that it will not discriminate or permit discrimination in its hiring practices or in the performance of this Agreement against any person on the basis of race, sex, religion, political affiliation, handicap or national origin. Y. ATTORNEY$' FEES. Should CITY or CONSULTANT successfully bring any manner of legal action against the other party, or successfully defend against any suit brought by the other party, arising out of or in connection with disagreement, the prevailing party to any legal action arising out of or in connection with this Agreement shall be entitled to recover its reasonable attorney's fees from the other party. Z. AUTHORIZING ACTION. This Agreement is entered into by CITY pursuant to Mot/Resolution of the City Council passed at a meeting held on T g , 1998. It is further agreed that no modification, amendment or alteration in the terms or conditions contained herein shall be effective unless contained in a written document executed with the same formality and with equal dignity herewith. Such modification or amendment shall be attached to, and shall thereupon become a part of this Agreement. AA. VENUE. This Agreement shall be governed by the laws of the State of Florida as now and hereinafter in force. The venue for actions arising out of this Agreement is fixed in Broward County, Florida. Tamagrm.wpd 9 6/5/98 9 • IN WITNESS WHEREOF, the parties have made and executed this Agreement on the respective dates under each signature. City of Tamarac, through its, Mayor and Camp Dresser and McKee Inc., signing by and through Victor J. Pujals, Vice President, duly authorized to execute same. .ATTEST' "Zv Carol Go , CMC/AAE City Clerk Date: 19 4 � s S. Lackman or orate Secretary [SEAL] CITY OF TAMARAC By: 06Le— oe Schreiber, Mayor Date: e 9P Robert S. Noe, Jr., City Mana er Date: jcjo R' 199& as tifform MitcIfell S. Kraft, legal sufficiency: Attorney CAMP DRESSER & McKEE INC. Victor J. Puja s, P.E Vice President Date: 7amagrm.wpd 10 6/5/9s • • EXHIBIT A SCOPE OF WORK 2.0 MG WATER STORAGE TANK & WATER TREATMENT PLANT IMPROVEMENTS INTRODUCTION The herein proposed scope of work is for engineering services starting with preliminary design through construction of a 2.0 Million Gallon (MG) Water Storage Tank and Associated Water Treatment Plant Improvements for the City of Tamarac. This Scope of Work is divided into Tasks associated with engineering services during the design, permitting, bidding, and construction of the project. The design phase of the project will consist of preliminary design (30%), followed by detailed design (60%), and final design (90%) preparation of drawings and specifications. Preliminary design will include a design report with the basis of detailed and final design for the following considerations. The location of the proposed 2.0 MG water storage tank within the west side of the water treatment plant. One option was to locate the tank on the east side of the water plant, but the available land space in this area is limited. Thus, the preferred option is to locate the tank on the west side of the plant south of the chlorination facilities. The west site location will require the demolition of any remaining underground wastewater plant structures and relocation of conflicting sewer mains for lift station No. 53. A survey of the water plant project site will be undertaken to assist in evaluating this location and for use in developing the project drawings. An altitude valve may be required on the influent line of the existing 1.0 MG storage tank for the proper operation of the two tanks dependent on the high water level differential between the two tanks. The addition of a second water storage tank at the site will impact the water plant pumping facilities. The existing high service pumping (HSP) configuration will be analyzed to determine additional pumping requirements. Replacement of the existing HSPs over the clearwell with exterior HSP for the new tank will be evaluated. It is anticipated that at least one, and possibly the two smaller, HSP will remain at the clearwell to maintain the flexibility of pumping directly into the system. A variable frequency drive (VFD) will be provided for one of the new HSPs. The transfer pumps, also located at the clearwell, will be analyzed to determine any required modifications due to the new tank. The CITY has indicated some concerns with the hydraulics at the clearwell which will be investigated during preliminary design by evaluating the existing clearwell conditions against the Hydraulic Institute Standards. Structural modifications, if any, within the clearwell are not included in the scope of this proposal. A second distribution main, with flowmeter and fluoride injection point, leaving the water plant on the east side will be provided. Routing of this main within the water plant will depend on the location of the 2 MG storage tank. Outside of the water plant the distribution main will be routed north along NW 77th Way and then east connecting to the existing water main along University MCO252\6/5/98 -I- Drive. Impact and modifications to the existing fluoride feed system will be evaluated. It is assumed that required modifications will be limited to the chemical metering pumps and double walled chemical feed piping to the proposed injection point. It is not anticipated that a separate fluoride facility or additional fluoride storage is required, and thus will be considered beyond the scope of this proposal. Impact and modifications to the existing chlorine feed system will be evaluated. The CITY currently pre -chlorinates at the Accelators with no post -chlorination. The impact of a second storage tank and associated additional detention time on chlorine disinfection/residual will be evaluated to determine the need to implement post -chlorination downstream of the high service pumps. It is assumed that modifications to the chlorination system will be limited to additional post -chlorination feed piping and injection points and not to the storage area itself. Electrical and control needs associated with additional/modification of pumping at the site will be determined. The water plant's existing electrical room has very limited space for additional equipment, thus, it is expected that a separate air conditioned (wall mounted) electrical room near the new storage tank and pumping facilities will be required to house the HSP motor control center, VFD and pump control panels, and other electrical and control equipment. It is assumed that any emergency power needs will be met by the current system and that monitoring and controls will be the same as that for the existing system. Instrumentation and Control requirements for the new facilities will be coordinated with the concurrent SCADA system implementation project by others. A preliminary design report will be prepared along with the 30% complete drawings presenting the proposed design of the areas of work discussed above. Assistance with permitting will be provided during final design. Bidding services assistance will follow final design. Upon award of construction of the project, CONSULTANT will provide construction related services during an assumed 360 calendar days construction period. The following Tasks present the proposed scope of work to be provided by the CONSULTANT under this project. TASK 1.0 - DESIGN This task focuses on obtaining and evaluating the necessary preliminary information and consists of undertaking an appropriate level of engineering to analyze design requirements for this project. 1.1 Perform inspection of project site and existing equipment to determine design options and to review pertinent features and field conditions. 1.2 Collect and review data available on water quality, existing facilities, including field . conditions, record drawings, and determine any location restriction requirements. Meet MCO25216/5/98 -2- 11 with appropriate CITY Staff to discuss the project and determine final design requirements. 1.3 Obtain copies of CITY standard front-end documents and Purchasing Department procedures. Develop contract forms, bidding instructions, and administrative procedures utilizing the CITY's standard "front end" and the 1990 EJCDC documents. 1.4 Establish design criteria at each of the proposed areas of work based on the information obtained in the above tasks. The following design alternatives and requirements will be analyzed and a recommendation will be made: ■ Location of Storage Tank (East vs. West side of plant) ■ High Service Pumping Relocation/Addition ■ Impact and Modifications to Transfer Pumps ■ Clearwell Hydraulics Evaluation ■ Yard Piping and Distribution Main Routing ■ Impact and Modifications to Fluoride Feed System ■ Impact and Modifications to Chlorine Feed System ■ Electrical and Instrumentation Requirements 1.5 Prepare 30 percent complete drawings along with a preliminary design report with the basis of final design. Include a copy of the proposed Division O, non -technical bidding/contract documents along with a list of the Table of Contents for project specifications Divisions 1 to 16. 1.6 Prepare a preliminary probable cost of construction for the proposed improvements to be included with the preliminary design (30% complete) submittals. 1.7 Prepare detailed drawings for the proposed facilities. These drawings will provide detailed information on the location of the proposed structures, equipment, buried facilities, site amenities, work at existing facilities, and details necessary to construct the project. A tentative list of final design drawings to be included in this project is presented in Table 1. 1.8 Prepare specifications, utilizing CSI's sixteen -division, three-part format, and consisting of written technical description of materials, equipment, construction systems, standards, and workmanship as applied to this project. 1.9 Submit the above documents to the CITY for review after detailed design (60% complete) and final design (90% complete). MCO25256/5/98 -3- • • 10.13.11DI1 CITY OF TAMARAC 2.0 MG WATER STORAGE TANK PRELIMINARY DRAWINGS LIST Drawing -SUgl No. Title General G-0 Cover Sheet G-1 Index and Legend G-2 Abbreviations and Symbols Civil C-1 Project Site Survey C-2 Plot Plan and Boring Location C-3 Yard Piping Plan CD-1 Yard Structures/Details CD-2 Civil Details CD-3 Water Main Testing and Disinfection Details and Specifications Structural S-1 Structural General Notes and Abbreviations S-2 2.0 Million Gallon Storage Tank - Plan, Sections and Details S-3 Valve Pit, Drain Pit and Storage Tank Foundations S-4 Electrical Building - Plan and Elevations S-5 Standard and Typical Structural Details Mechanical M-1 2.0-MG Storage Tank - Plan and Details M-2 2.0-MG Storage Tank - Miscellaneous Tank Details M-3 Fluoride System Details and Schematic M-4 HSP and Transfer Pumping Modifications MD-1 Pipe support and Hanger Details MD-2 Valve and Meter Pit Details MD-3 Miscellaneous Mechanical Details MCO253\6/5/98 0 Elegtrical • • E-1 Electrical Symbols and Abbreviations E-2 Electrical Site Plan E-3 MCC Single Line Power Diagram E-4 Elementary Diagrams E-5 Electrical Building Power and Lighting Plan E-6 Electrical Schedules and Details E-7 Instrumentation and Control Riser ED-1 Miscellaneous Electrical Details JDatrumentation I-1 Instrumentation Legend Sheet I-2 Process and Instrumentation Diagram I-3 Loop Diagrams I-4 Loop Diagrams I-5 Instrumentation Installation Details MCO253\6/5/98 • TASK 2.0 - PROJECT AND QUALITY MANAGEMENT The project/quality management task is comprised of the following elements: ■ Preparation of Status Reports - CONSULTANT's project manager will prepare monthly written progress reports summarizing activities completed, work remaining, and identifying any problems which have occurred or anticipated needs. ■ Quality Control/Technical Review - CONSULTANT will undertake formal project reviews with CITY representatives shortly after each of the three progress submittals (30/60/90% complete). This task consists of the preparation of necessary construction permit applications to the various regulatory agencies and CITY Building Department having jurisdiction on this project. The proposed scope includes preparation of responses to request for additional information from each agency. Permit/approvals may be required from the following: 3.1 FDEP / BCHD construction permit. 3.2 BCDNRP review and approval stamp. 3.3 CDM will provide 60 and 90 percent complete plans and specifications to the CITY for submittal to the CITY's Building Department for initiation of this process in advance of the contractor obtaining the final building permit. 3.4 An FDOT "No -Fee" Utility Permit approval will be required for the tie-in of the distribution main under University Drive. This proposal assumes a "No Notice" General Permit associated with the SFWMD based on a less than 10 acres project site and scope of construction work. Although no additional permits are anticipated, any other regulatory agency permits required beyond those noted above will be considered as outside the scope of this proposal. Permit fees will be provided by CONSULTANT. This proposal allows for the following estimated permitting associated fees: a. BCHD/FDEP construction permit total application fee of $2,120.00 consisting of $2,000.00 DEP permit fee for major modifications to systems of 1 MGD or greater capacities, plus $120.00 BCHD permit fee for storage facilities having capacities between 1.0 and 2.0 MGD. MCO252\6/5/98 -6- b. BCHD Request for Letter of Clearance Fee of $40.00 due upon completion of construction. c. BCDNRP estimated review/approval fee of $100.00. d. CITY permit reviews - fee waived. TASK 4.0 - BIDDING ASSISTANCE CONSULTANT will assist the CITY in obtaining bids for the construction of the project and assist the CITY in evaluating the bids. CONSULTANT activities will be as follows: 4.1 Prior to receipt of bids, coordinating the advertisement of the bid by the CITY's Purchasing Department. 4.2 CONSULTANT will assist the CITY in responding to requests for clarification during the bidding period and prepare addenda as required for issuance by the CITY. Preparation of addenda, if any, for purposes other than clarifications of the project documents are beyond the scope of this proposal. 4.3 Updating the opinion of probable cost for the project in accordance with the bid form. 4.4 CONSULTANT will attend the bid opening and will assist the CITY in tabulating and evaluating the bid results and preparing a recommendation on the award of the Construction Contract. The CITY will be responsible for advertising the project. The CITY will administer the issuance of bidding documents and addenda to be provided by CONSULTANT among interested bidders. Cost of production of the bidding documents will be incurred by CONSULTANT with reimbursement through the selling of the bid documents to interested bidders (i.e., checks, or other form of acceptable payment, will be made payable to the CONSULTANT). The CITY will prepare and coordinate the formal contract documents for award and execution. TASK 5.0 - GENERAL OBSERVAT D INSPEC ONOF--CQNST&QCJJQN CONSULTANT shall provide Engineering Services during an estimated 360 calendar days contract construction period. Services during construction shall include General Observations and Inspection of Construction and Consultant's Resident Project Representative services. 5.1 Consult with and advise the CITY and act as its representative as provided in the General Conditions of the Construction Contract. Issue instructions of the CITY to the Contractor; issue necessary sketches, interpretations and clarifications of the Contract Documents; have authority, as the CITY's representative, to require special inspection or MCO25 W5/98 -7- testing of the work by the Contractor; and act as initial interpreter of the requirements of the Contract Documents pertaining to the execution and progress of the work. 5.2 CONSULTANT's Engineer shall make monthly visits to the site during an assumed nine months of field activities to observe and inspect as an experienced and qualified design professional the progress of the executed work of the Contractor and to determine in general if such work is proceeding in accordance with the Contract Documents. During such visits and on the basis of on -site observations and inspections, the CONSULTANT shall keep the CITY informed of the progress of the work, shall endeavor to guard the CITY against defects and deficiencies in such work and may disapprove or reject work as failing to conform to the Contract Documents. A CONSULTANT's Resident Project Representative shall be provided during an assumed nine months of field activities. The CITY will make available a project representative for inspection limited to water main installation, and keep the CONSULTANT informed on ongoing construction activities through reports and other communications as appropriate. When overtime inspection by the CONSULTANT's representative is for the convenience of the Contractor, the costs of this overtime shall be billed to the Contractor in accordance with the Contract Documents. The CONSULTANT reserves the right to request additional compensation, should construction extend beyond the Substantial and/or Final Acceptance periods except for delays resulting from acts or omissions of the CONSULTANT. 5.3 Provide services in connection with preparing a final reconciliation change order to reflect adjustments to the construction project due to unknowns encountered during construction. 5.4 Review and approval of shop drawings and samples, the results of tests and inspections and other data which the Contractor is required to submit. The Contractor will be required to submit all shop drawings within 60 days from notice to proceed, and prior to commencing field activities. Substitutions by the Contractor requiring shop drawing reviews shall not be allowed during construction. 5.5 Provide project and quality management comprised of preconstruction conference, periodic project status reporting meetings, preparation of meeting minutes, submittal of monthly status reports, and project administration activities including project records and information on the contract. Maintain a computerized document control system (DCS) to facilitate the tracking of documents associated with the project and shop drawing submittals. 5.6 Based on on -site observations and inspection as an experienced and qualified design professional and on review of applications for payment and accompanying data and MCO252W5/98 -8- schedules, determine the amounts owing to the Contractor and recommend, in writing, payments to the Contractor in such amount. Review the Contractor's construction schedule and monitor progress against this schedule. 5.7 Conduct an inspection to determine if the project is substantially complete in accordance with the Contract Documents. Prepare and issue the punch list and certificate of substantial completion. Monitor the completion/correction of punch list items through two separate site visits. 5.8 Conduct a final inspection to determine if the work has been completed in accordance with the Contract Documents. Prepare a final punch list for any remaining items to be treated under the warranty for the project. 5.9 Provide services in connection with preparing final certifications of completion of construction to the following regulatory agencies at the time of final completion of construction, as required: ■ Florida Department of Environmental Protection ■ Broward County Health Department 5.10 Review Contractor's field record drawings. Prepare for the CITY one set of reproducible mylar record drawings incorporating significant changes recorded during the construction process. AutoCAD drawing files of the record drawings will be provided to the CITY on diskette. TASK 6.0 - SPECIAL SERVICES The CONSULTANT shall provide the following Special Services during Design: 6.1 Perform a field survey of the water treatment plant site and proposed distribution main routing corridor to obtain the necessary data to complete the design. The survey will locate physical features within the project site and provide topographical data within the areas of work. 6.2 Undertake soil borings at the location of the proposed storage tank and electrical building required to obtain the necessary data to complete the design. The geotechnical analysis will consist of one shallow (30 ft. bls) and one deep (80 ft. b1s.) soil boring/standard penetration testing, which will provide the required data for structural and site preparation design. DATA AND ASSISTANCE TO BE PROVIDED BY CITY A. Supply available "as -built" record drawings of existing facilities and of the former wastewater plant in the area of proposed facilities. MCO252\6/5/98 -9- • M C7 �,o a b o w h �o n v, co a n O d �o n D ao ON V1 V1 O+ V .-. M en kn frl 00 In r1 knM 4• b M .-. .-. N M T 0o r- EO N u F a N N_, -zt � -zr O � N N � N R N N aD N N f d � � � � � � -,t- k�n 'b o � o 'p W 0 4 S? tlT 00 d d a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Q 0 -�r d d1:1 d � 7 lu d d a C O •y ►r N R C-4 N 00 d N N N N� N 00 a a a a a 0 0 a a N ON w M w C O a�i x W a oo a o0 00 o N a d d N a co d a oo o a� a� °ov � o o�� o 0 00 N FQ, a ro e .a y N N Vd" N to tl' a0 a0 N 00 w� N 00 , M C�lN Nr .N. N N Pam. 1 a GO N O 00 tl' d 00 00 a o O N O GQ N 4 4 00 4 o N 40 0 C4 4 b h d N O O a N .-� N O O K .-. d --� O a d a --� --� a --� O N --� d d N 4 0 N O ar kn �D rn M C, C4 --! N m of --� N r1 --� N M d to H F .-. .-. .-. .-. .-. — — — - Vl V7 V i V i V'1 Vl Vl Ln b �o 0 • u t [U] El O •p N ^O yy YC1 •� � CL q � � as pp ryr� N � a� Vj O O v+ A U A\ p4 �P„ p- j r� U W] W Q .0 •� C, a i A 0 -m — N M Ir Vl 10 N w17, O — N r1 ,� — N m r— N r l'r 'n 4, n w 7, O— N — .-.w — — w — — .-r .-i N M M M M � � -Ir R kn 0% kA In Vl . . . kn , %0 b fn X X c W N �O U � i • • ATTACHMENT B PROJECT BUDGET PART I - GENERAL SERVICES DURING DESIGN PERMITTING, BIDDING AND CONSTRUCTION PHASES PROJECT PROJECT DESCRIPTION CONTRACT REFERENCE: BUDGET: Labor Cate Officer Principal/Associate Senior Professional Professional II Professional I Field Services Senior Staff Support Staff Support Services Project Administration TOTAL LABOR 2.0 MG Water Storage Tank & Water Treatment Plant Improvements Preparation of preliminary design report, detailed engineering plans, specifications, contract documents, permit preparation, bidding assistance, construction administration, site surveying, and geotechnical analysis. Agreement between the City of Tamarac and Camp Dresser & McKee Inc. Estimated Hors 24 67 414 218 390 340 60 596 258 2,367 OUTSIDE PROFESSIONALS: Resource Management, Inc. (Electrical & Instrumentation) Craven Thompson & Associates (Surveying) Nutting Engineers (Geotechnical) TOTAL OUTSIDE PROFESSIONALS TASK 3.0, PERMITTING FEES OTHER DIRECT COSTS Printing, Reproduction, Communications PC, Word Processing, Mileage, Travel. TOTAL OTHER DIRECT COSTS (LUMP SUM) 0 TOTAL ESTIMATED COST WO]W:1R.21611 a02*110)1111rl:-111pitiill1 Hourly Rate $140 120 100 80 65 65 70 50 38 $18,500 $8,800 1.300 USE cost Labor $ 3,360 8,040 41,400 17,440 25,350 22,100 4,200 29,800 98 4 $161,494 $28,600 $ 2,260 $ 6.450 $198,804 MCO256 6/5/98 EXHIBIT C TO AGREEMENT BETWEEN CITY OF TAMARAC AND CAMP DRESSER & McKEE INC. ENGINEER'S REGULAR RATES FOR NON -SALARY OTHER DIRECT COSTS SCHEDULE FOR REIMBURSABLE EXPENSES (1998) Item Description Cost Basis Mileage $0.325/mile Blueprint/Blackline Print $1.00/print Sepia $5.00/copy Mylar $10.00/copy Facsimile $1.00/page Xerox $0.10/page Word Processing/PC $6.00/hour Travel At Cost Communications (postage, overnight delivery, courier) At Cost Miscellaneous Other Direct Costs At Cost MC0452\6/5/98 B. Provide any previous reports associated with the facilities at this site. C. Field verify existing underground CITY utilities as required through provision of a backhoe and operator to excavate, as appropriate, the site of proposed structure. D. Supply the CITY's standard "front-end" documents. E. Review and comment on progress sets of plans and specifications at regularly scheduled TRCs. F. Legal description of the water plant site and current zoning setbacks, land use, and other CITY Ordinances or regulations affecting this site. G. Obtain any utility easements which may be required for routing of distribution piping. H. Assistance in discussions with regulatory agencies. I. Submit plans and specifications to the CITY Building Department for conceptual approval prior to bidding (60% and 90% complete). J. Advertisement of bid, issuance of bidding documents, record keeping of plan 0 holders during the bid process, and preparation of contract documents for award and execution. K. Provide assistance during construction to inspect water main installation and tie-ins. A proposed preliminary project schedule is presented in Table 2. This schedule starts with the authorization for preliminary design in July 1998 and allows nine months for design and permitting followed by a two month bidding and award period and start of construction in June 1999. Design Phase Six copies of the preliminary design (30% complete) progress set of documents along with a basis of design report will be submitted to the CITY within 60 calendar days after receipt of written Notice to Proceed and data to be provided by the CITY. Six copies of the detailed design (60% complete) progress set of documents will be submitted to the CITY within 60 calendar days after preliminary design for review and submittal to the Building Department for preliminary review. Three copies of substantially complete final sets of MCO25M/5/98 -10- 171 TABLE 2 CITY OF TAMARAC TWO -MILLION GALLON WATER STORAGE TANK PRELIMINARY PROJECT SCHEDULE Activity Duration Time Period (months) Authorization to Proceed July 1998 (Estimated) Preliminary Design (30%) 2 July 1998 - September 1998 Final Design 60% Submittal & Review 2 September 1998 - November 1998 90% Submittal & Review 2 November 1998 - January 1999 Finalize Contract Documents 1 January 1999 - February 1999 Permitting 2 February 1999 - April 1999 Bidding and Award 2 April 1999 - June 1999 Construction 12 June 1999 - June 2000 MCO254\6/5/98 plans and specifications will be submitted to the CITY for final review within 60 calendar days after the detailed design progress set. The construction documents will be ready for bid advertisement 30 days after receipt of the CITY's final review comments and upon approval of permits. Design calculations will be compiled and submitted to the CITY with the 100 percent complete drawings and specifications. Construction Phase The Time of Completion is not within the control of the Consultant. The Consultant's schedule and provision of the various services is dependent upon the construction period defined within the Contract Construction Documents. A 360 calendar days contract construction period with 270 days of field activities has been assumed for the purposes of preparing this proposal. Final project close out activities will be completed within 60 calendar days after completion of construction. PAYMENT AND COMPENSATION The total not to exceed fee for Tasks 1.0 through 6.2, inclusive, based on the level of effort presented in Attachments A and B, is $198,800. This fee includes a lump sum of $6,450.00 for non -salary other direct costs. Monthly invoices will be prepared based on actual labor hours times the prevailing hourly rate plus outside professional services and permit fees incurred. Other direct costs shall be invoiced on a percentage of completion basis. Approved By: THE CITY OF TAMARAC, FLORIDA By: Dated this day of 1998 For: C6IAUl9ti]�1IM149lWMu By. Victor J. Pujals, Vice ident MCO252\6/5/98 -12-