HomeMy WebLinkAboutCity of Tamarac Resolution R-98-215Page 1
Temp. Reso. #8311
6/16/98
Rev. #1-7/14/98
CITY OF TAMARAC, FLORIDA
RESOLUTION NO. R-98- A d
A RESOLUTION OF THE CITY
COMMISSION OF THE CITY OF TAMARAC,
FLORIDA AUTHORIZING THE APPROPRIATE
CITY OFFICIALS TO EXECUTE ADDENDUM NO.
98-01 TO THE CONTRACT WITH MADSEN,
SAPP, MENA, RODRIGUEZ & CO., P.A.,
CERTIFIED PUBLIC ACCOUNTANTS AND
CONSULTANTS, FOR ELECTRONIC DATA
PROCESSING AUDITING, IN AN AMOUNT NOT
TO EXCEED $20,000; AUTHORIZING THE
APPROPRIATE BUDGETARY TRANSFERS OF
FUNDS FOR CORRECT ACCOUNTING
PURPOSES; PROVIDING FOR CONFLICTS;
PROVIDING FOR SEVERABILITY; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, Resolution R-95-147 authorized a three year agreement
between the City of Tamarac and Madsen, Sapp, Mena, Rodriguez & Company
for auditing services (attached hereto as Exhibit 2); and
WHEREAS, Section 2.1 of the agreement allows for additional audit
services as required by the City; and
WHEREAS, electronic data processing auditing is a service provided by
Madsen, Sapp, Mena, Rodriguez & Company through an affiliated company; and
WHEREAS, the City of Tamarac uses computer technology such as E-
Mail and Internet service which has the potential for abuse by system users if not
properly monitored; and
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Temp. Reso. #8311
6/16/98
Rev. #1-7/14/98
WHEREAS, the City Manager has determined that an electronic data
Processing audit is needed in an expedient manner to ensure proper utilization of
the City's E-Mail and Internet systems; and
WHEREAS, Madsen, Sapp, Mena, Rodriguez and Company are familiar
with the City and its systems and able to begin this audit immediately upon
approval; and
WHEREAS, it is appropriate for the City to monitor these systems through
regular audits performed by industry professionals; and
WHEREAS, the City Manager, and the Director of MIS recommend
approval; and
WHEREAS, the City Commission of the City of Tamarac, Florida deems it
to be in the best interests of the citizens and residents of the City of Tamarac to
authorize the appropriate City officials to execute Addendum 98-01 to the
agreement with Madsen, Sapp, Mena, Rodriguez & Co, for electronic data
processing auditing.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF TAMARAC, FLORIDA:
SECTION 1: The foregoing "WHEREAS" clauses are hereby
ratified and confirmed as being true and correct and are hereby made a specific
part of this Resolution.
SECTION 2: The appropriate City officials are hereby authorized to
execute Addendum 98-01 to the agreement with Madsen, Sapp, Mena,
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Temp. Reso. #8311
6/16/98
Rev. #1-7/14/98
Rodriguez & Co for electronic data processing auditing in an amount not to
exceed $20,000 (attached hereto as Exhibit 1).
SECTION 3: The appropriate budgetary transfers of funds within
the general fund are hereby authorized for correct accounting purposes.
SECTION 4: All resolutions or
parts of resolutions in conflict
herewith are hereby repealed to the extent of such conflict.
SECTION 5: If any clause, section, other part or application of this
Resolution is held by any court of competent jurisdiction to be unconstitutional or
invalid, in part or application, it shall not affect the validity of the remaining
portions or applications of this Resolution.
SECTION 6: This Resolution shall become effective immediately
upon passage and adoption.
PASSED, ADOPTED AND APPROVED this r, a day of
1998.
ATTE T:
CAROL LD, CMC/AAE
I Hb,REBY CERTIFY that I have
approved this Resolution as to
form.
MI CH L-S. R T
CITY ATT N Y
JOE SCHREIBER
MAYOR
RECORD OF COMMISSION VOTE
MAYOR SCHREIBER �..,_ .
DIST 1;
Comm. MGKAYE
DIST 2:
V/M MISHKIN
DIST 3:
COMM. SUI.TANOF
DIST 4;
COMM. ROBERTS ,1_
MADSEN, SAPP, MENA, RODRIGUEZ &
CO., P.A.
Certified Public Accountants & Consultants
G
INTERNA7701NAL
June 18, 1998
Mr. Robert S. Noe, Jr.
City Manager
City of Tamarac
7525 NW 88t" Avenue
Tamarac, Florida 33321-2401
Addendum No. 98-01 to the Agreement
for Auditing Services to provide EDP
Auditing Services
Dear Mr. Noe:
This letter is to confirm the nature and extent of our services to the City of Tamarac
Florida.
Scope of Engagement
The scope of this engagement is to work with Tim Hemstreet and Levent Sucuoglu, Ci
of Tamarac Director of MIS, to perform an audit of the electronic messaging and
ty
amarac. Of particular concern are the usage
connectivity to the Internet of the City of T
of the World Wide Web and internal electronic mail system running under Microsoft
Exchange Server 5.0. The goal of this project is to perform a complete evaluation of the
computer logs generated by the system that controls the Internet access, referred to as
the Proxy Server. We will also perform an audit of the exchange server to identify mail
usage and provide a summary report of our findings and recommendations. The
evaluation will provide the City of Tamarac management a clear understanding of how
the internet and electronic mail is being used by all users who currently have access to
it from their desktops.
Performance of Engagement
Obtain and analyze the available Proxy Server Logs generated during the past 9
months [September 1997 — May 19981 using Proxy reporting tools selected by
Auxis. We will pay particular attention to the usage of the World Wide Web.
7080 Northwest Fourth Street, Plantation, Florida 33317-2200
Telephone: (954) 583-7711 - Facsimile: (954) 581-1788
NEXIA INIERNATIONAL IS:1 W0 I ): -
MADSEN, SAPP, MENA, RODRIGUEZ & CO., P.A.
Certified Public Accountants & Consultants
Mr. Robert S. Noe, Jr.
June 18, 1998
Page 2
A. Perform an electronic mail audit by randomly selecting 20 users and reviewing
their mailbox messages as well as the traffic going from/to the Internet.
Evaluate the existing Internet/Electronic Mail policies and procedures.
Summarize our findings and recommend solutions about current usage on the
Internet and email.
Upon initiation of this engagement, all activities will be coordinated through Tim
Hemstreet and Levent Sucuoglu to perform the engagement on a fixed fee basis. The
above -described scope, timing, work and below listed deliverables must be agreed
upon and accepted by all authorizing parties in advance. Any work that falls outside of
our agreed -upon scope shall be discussed with you in advance of fees being incurred.
This engagement will conclude with a management report that will include:
/ Physical internal Connectivity Diagram
Proxy Server Management Reports
• Electronic Mail Usage Management Report for audit's selected users
• Summary of evaluation findings
Recommendations/conclusions
Suggested next steps
All documentation or reports will be presented to you for review, consideration, and
approval before the reports are finalized.
It is important to understand we are working together to achieve an evaluation of the
Internet usage. Your expectation is for the team to work rapidly to make assessments
and provide recommendations. We will rely on various City of Tamarac individuals to
Provide assistance. We expect the Proxy Server logs to be available and in original
condition and format as they are generated from the Proxy Server Version 2.0. If they
are unable to provide the level of assistance, or if the information we need to perform
our evaluation does not meet the mentioned requirements, we will discuss the situation
in an effort to minimize any impacts caused. We expect to perform much of the analysis
and reporting efforts at our office to maximize the use of our time and to minimize any
disruptions to daily operations.
MADSEN, SAPP, MENA, RODRIGUEZ & CO., PA.
Certified Public Accountants & Consultants I
Mr. Robert S. Noe, Jr. '
June 18, 1998
Page 3
The project activities are outlined in the "Performance of Engagement" Section.
l
modifications, additions, or deletions will be documented, approved and acce ted in
advance of the commencement of the project. p
Every effort will be made to restrict our efforts to those matters which only we
perform to discharge our professional obligations and we will afford the City of Tamarac
every opportunity to perform all tasks that we are not required to perform ourselves. Tamarac
Engagement Resources
Through an existing professional service relationship with Auxis, a quail oriented
information technology group; we have asked them to assist in the review on how tee
the
Local Area Network users at the City of Tamarac are using the Internet and electronic
mail. They are prepared to assist by providing management and information technolo
consultative support, knowledge and skills necessary for a quality assessment. gy
The professional team we propose has more than 15 years combined experience in
business and information technology to deliver to the City of Tamarac. The tea
includes the following individuals and responsibilities. m
Alvaro Prieto will be the Engagement Manager. In addition to several years of
Project management and Information Technology implementation, Alvaro has IT
strategy, advance Internet knowledge, Information Systems Security and application
knowledge concerning IT operations.
An Auxis staff consultant will be assigned to this project. Our staff has substantial
IT operations experience and will add value to assessin
infrastructure and issues that exist. g the status of the current
Professional Fees and Experience
Our professional fees are on a fixed fee basis not to exceed $20,000 for time an
expenses. Efforts are not anticipated to exceed 5 elapsed weeks in total duration. d
We will prepare two invoices for this engagement in the amount of $10,000 at the start
of work and the balance of $10,000, upon delivery of the management reports. Invoices
shall be due on receipt. Interest at an annual rate of 12% will be charged on balances
unpaid 30 days from date of invoice.
We are extremely enthusiastic about this opportunity to continue to serve the Cit of
Tamarac. We understand your interest to get started on this y
expect to schedule and begin work soon after your acceptance of th sJ engagement ould
MADSEN, SAPP, MENA, RODRIGUEZ & CO., P.A.
Certified Public Accountants & Consultants
Mr. Robert S. Noe, Jr.
June 18, 1998
Page 4
IN WITNESS WHEREOF, the parties have duly executed this Agreement the day and
year first below written:
FOR: CITY OF TAMARAC
By:
ayor)rJJo`e Schreiber
By: SS, V I 'C�-e
�,L (City Manager) Robert S. Foe, Jr.
Date: 7--7.> --9*1
aATTT.
By:
(City Cler arol Gold, CMC/AAE
[Corporate Seal] Date: � -'? )
Approrred -is to Form: _ / , /
(tity Httotney) Mitchell S. ft
f „ [Seal]
FOR: Madsen, Sapp, fia, Rodriguez & Co.,-P.A
WITNESSES:
X
A. Burtt Greiner III, C.P.A.
Shareholder
Date: