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HomeMy WebLinkAboutCity of Tamarac Resolution R-98-032Temp. Reso. #8080 November 13, 1997 1 Revision #1, January 28, 1998 Revision #2, February 2, 1998 CITY OF TAMARAC RESOLUTION NO. R-98- go A RESOLUTION OF THE CITY COMMISSION TO AUTHORIZE THE APPROPRIATE CITY OFFICIALS TO EXECUTE ADDENDUM NO. 98-01 TO THE CONTRACT WITH HARTMAN AND ASSOCIATES, INC. TO PROVIDE ALL NECESSARY HYDROGEOLOGICAL AND ENGINEERING SERVICES TO RENEW THE CURRENT SOUTH FLORIDA WATER MANAGEMENT DISTRICT WATER WITHDRAWAL PERMIT FOR THE WATER TREATMENT PLANT OF THE CITY OF TAMARAC, IN AN AMOUNT NOT TO EXCEED $19,000, IN ACCORDANCE WITH THE CITY'S CONSULTING ENGINEERING AGREEMENT AS AUTHORIZED BY RESOLUTION R-96-163 AND APPROVE FUNDING FROM THE APPROPRIATE UTILITIES OPERATIONAL ACCOUNTS; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Tamarac relies on the South Florida Water Management Division permit for allocation of water, drawn from the underground aquifer, to treat and produce high -quality potable water for all users in the City of Tamarac service area; and WHEREAS, the City of Tamarac's current water withdrawal permit will soon expire and the renewal process requires a high degree of expertise from professional geologists and hydrogeologists, unavailable within City of Tamarac staff; and WHEREAS, the City requires the service of a consulting firm knowledgeable and successful in obtaining this permit; and Ll Temp. Reso. #8080 November 13, 1997 2 Revision #1, January 28, 1998 Revision #2, February 2, 1998 WHEREAS, Hartman and Associates, Inc. possesses the required knowledge to prepare, submit, and secure the water use allocation permit renewal; and WHEREAS, Hartman and Associates, Inc. has been prequalified as an approved consultant for hydrogeological and engineering services by the City of Tamarac; and WHEREAS, Hartman and Associates, Inc. has submitted Addendum No. 98-01 to the Consulting Engineering Agreement (Attached hereto as Exhibit 1) to provide hydrogeological and engineering services pertaining to the required permit renewal at an amount not to exceed $19,000; and WHEREAS, it is the recommendation of the Director of Utilities that Addendum No. 98-01 from Hartman and Associates, Inc. be approved, executed and funded; and WHEREAS, the City Commission of the City of Tamarac, Florida deems it to be in the best interest of the citizens and residents of the City of Tamarac to execute Addendum No. 98-01 to the Consulting Engineering Agreement with Hartman and Associates, Inc. to prepare and obtain renewal of the current South Florida Water Management District water withdrawal permit for the Water Treatment Plant of the City of Tamarac for a proposed amount not to exceed $19,000 and to provide funding from the appropriate Utilities operational account. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA: Temp. Reso. #8080 November 13, 1997 3 Revision #1, January 28, 1998 Revision #2, February 2, 1998 SECTION 1: The foregoing "WHEREAS" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this resolution. SECTION 2: That the appropriate City Officials are hereby authorized to accept and execute Addendum No. 98-01 to the Engineering Agreement with Hartman and Associates, Inc. (Attached hereto as Exhibit 1) to obtain a water withdrawal permit renewal to be in force for not less than five years from the South Florida Water Management Division for a proposed amount not to exceed $19,000 in accordance with the City Consulting Engineering Agreement as authorized by Resolution No. R-96-163 on July 10, 1996. SECTION 3: That $19,000 is approved to be funded from the appropriate budgeted Utilities operational accounts. SECTION 4: That the City Manager, or his designee, be authorized to make changes, issue change orders not to exceed $10,000 per Section 6-156 (b) of the City Code, and close the contract award including, but not limited to making final payment within the terms and conditions of the contract and within the contract price. SECTION 5: All resolutions or parts of resolutions in conflict herewith are hereby repealed to the extent of such conflict. SECTION 6: If any clause, section, other part or application of this Temp. Reso. #8080 November 13, 1997 4 Revision #1, January 28, 1998 Revision #2, February 2, 1998 Resolution is held by any court of competent jurisdiction to be unconstitutional or invalid, in part or application, it shall not affect the validity of the remaining portions or applications of this Resolution. SECTION 7: This Resolution shall become effective immediately upon its passage and adoption. PASSED, ADOPTED AND APPROVED this // day of 6 1998. JOE SCHREIBER MAYOR ATTEST: PATRICIA MARCURIO, CMC T ASSISTANT CITY CLERK I HEREBY CERTIFY that I have Cy11W/TA40ri):4 Utilities/Waml RECORD OF COMMISSIO VOTE MAYOR — SCHREIBER DIST 1: COnl.M. McKAYE r. DIST 2: VIM MISS-IKIN DIST 3: COMM. SULTANOF DIST 4: OMM. ROBERTS „,fig „ EXHIBIT 1 — TEMP. RESO. #8080 HARTMAN & ASSOCIATES, INC. 1tisO(lrr(sengineers, hydrogeologists, surveyors & management consultants Omll\(:Ipkls \Arno 11 Kmcu. C 11cI. RichardVooncc—I?1?. �rrdd )ouhlas P I)ufrc,nr. P.G. )LIrk I. Luke. PS..11. Richard C. Cp oeland 11. BA \lark A. R, ruing.Roderick I I:InAd P.. ximndl lr. P.I!. November 8, 1997 K. U;L111C, 1'.li. 110M, li Od. l on,r.. 17.1. Revised January 13, 1998 (1�rr ,I. RcVnir II, lifi. 1,Rl l alu;ulan Bl-. Revised January 16, 1998 HAI #96-108.11 Mr. Antoine Rabbat, P.E. Utilities Engineer City of Tamarac 6001 Nob Hill Road Tamarac, Florida 33321 Subject: Proposal to Provide Hydrogeological Services to Renew the Water Use Permit for the City of Tamarac, Florida - Amendment #98-01 Dear Mr. Rabbat: Hartman & Associates, Inc. (HAI) is pleased to provide this cost proposal to the City of Tamarac in order to provide the necessary hydrogeological and engineering services to prepare, submit, and a water use permit from the South Florida Water Management District (SFWMD). It is the intent to renew the quantity allocated and the period for a 5 year period, although the initial application will be for a 10 year period. The City of Tamarac's current water withdrawal permit from the South Florida Water Management District is expiring January 12, 1999. This consumptive use permit usually requires about a year of constant communication with (SFWMD) before an acceptable application has been processed. Due to the highly technical and delicate issues, this permit renewal is obtained by professional geologists and engineers. The City does not have on staff, Florida registered professional geologists. Hartman & Associates, Inc. has the unique blend of P.G.'s and P.E.'s and has the track record in obtaining water withdrawal permits such that a continuation of potable supply water to the City is attained. This letter constitutes our proposal and we propose the following scope of services to complete this project: Task 1 - Data Collection This task involves collection of current and historical water use amounts on both an average and maximum daily basis. Collection of City service area maps, wastewater plant locations, aerial photographs, water quality data, water level data, water use permit compliance data, water conservation data, and other information relevant to the water use permit. Task 2 - Water Use Projections HAI will use existing water use projections for the next 10-year period, or if lacking that data, will prepare a set of water use projection data to be used in the water use permit as supporting )01 EAST 11I.VI: S'1'1117E.T • SI.TFE 1000 • ORLANDO, F1i' ilH FELEPHONE ( i(1-) M9-iO 55 • FAX ( W-) 819-3'90 • 11ww.r<)nnullllai.com OlzukNDO FORT illERS AVEN1'l'Rik IACKSONVILLE I'ALLUTASSEE Mr. Antoine Rabbat, P.E. November 8, 1997 Revised January 13, 1998 Revised January 16, 1998 Page 2 documentation for the requested allocation. A separate proposal for the preparation of water use projection data will be provided, if necessary. Task 3 - Hydrology/Hydrogeology HAI will describe and present the data on the hydrologic and hydrogeologic conditions of the surficial aquifer system or Biscayne aquifer in the regional area of the wellfield and water treatment plant, as well as site -specific data. We will utilize information from the SFWMD, U.S. Geological Survey (USGS), Florida Geological Survey, and existing consultants reports as appropriate in order to fully describe these conditions. Task 4 - Impact Analysis HAI will conduct a general analysis documenting that no adverse impacts will occur to existing legal users or the City at the requested withdrawal rates. We will utilize the criteria established by the South Florida Water Management District (SFWMD). We will also prepare, as part of this analysis, a summary of how each of the permit condition criteria will be met. We will utilize in part any information prepared by others with regard to wellfield characteristics and impacts Task 5 - Permit Condition Compliance HAI will compile a listing of the required permit compliance issues and submit copies to the SFWMD demonstrating that all permit conditions are in compliance. Task 6 - SuRporting Technical Documentation HAI will prepare a supporting technical document that will be submitted with the necessary water use permit application forms that fully describes the City's current and future use of water, and which will justify the requested allocations. The report will fully describe the water treatment facilities as well as the water withdrawal facilities, and provide sufficient data for the SFWMD to review and issue the water use permit. Task 7 - Meeting Attendance HAI will attend up to five (5) meetings with the SFWMD and the City staff, as required, in order to complete this permit application. If additional meetings are required, they will be billed on a time and materials basis, and the hourly rates will be as provided in our existing contract. Mr. Antoine Rabbat, P.E. November 8, 1997 Revised January 13, 1998 Revised January 16, 1998 Page 3 Task 8 - Request for Additional Information Resl2onse In the event that HAI receives a Request for Additional Information (RAI) from the SFWMD, we will review the RAI and will provide to the City a cost estimate to provide the requested information. HAI will begin work on preparing the permit application supporting documents as soon as notice to proceed is received from the City. We will be prepared to meet with the SFWMD and hold a pre - application conference meeting within two (2) weeks of the notice to proceed. This will allow us adequate time to collect preliminary data to take to the District for their review. Based upon the results of that meeting and other information, we will have the application prepared within twelve (12) weeks of the pre -application meeting with the SFWMD. Then the SFWMD will review the application in the next 120 days. Thereafter, in the last 120 days, HAI will work with the SFWMD regarding the agency action and the permit. We would perform the above described services subject to the terms and conditions specified in the contract for CITY CONSULTING ENGINEERING SERVICES between the City of Tamarac and Hartman & Associates, Inc. (HAI), dated July 10, 1996. HAI will pay the permit fee and the other direct costs estimated to be $3,500 within the upset to a limit of $19,000. HAI's professional services fees will be $15,500 for this assignment. We look forward to serving you. If you have any questions concerning this proposal, please call me at your convenience. If you are in agreement with this proposal, please sign both copies and return one to us for our records. • • Mr. Antoine Rabbat, F.E. November 8, 1997 Revised January 13, 1998 Revised January 16, 1998 Page 4 IN WITNESS WHEREOF, the parties have duly executed this Agreement the day and year first written above. HARTMAN & ASSOCJA S,�IN. CITY OF TAMARAC G rald C. Hartman President ATTEST: By: azold E. Schmidt, P Corporate Secretary [SEAL,] GCH/s ma/pr-1 /tmarac, cwd cc: John Harvey, City of Tamarac 18 Charles W. Drake, P.G., HAI Mark A. Rynning, P.E., HAI Joeseph S. Paterniti, P.E., HAI Douglas P. Dufresne, P.G., IiAI By: Josep Schreiber Mayor ---ems. 4) I" ert S. Noe, Jr. City Manager ATTEST: By: T m Hemstreet Acting City Clerk as Mitchell S. Kraft U Attorney for the City of Tamarac [SEAL]