HomeMy WebLinkAboutCity of Tamarac Resolution R-98-039January 14, 1998 - Temp. Reso. #81 12 1
Revision No. 1 — January 20, 1998
Revision No. 2 — January 30, 1998
Revision No. 3 — February 3, 1998
CITY OF TAMARAC, FLORIDA
RESOLUTION NO. R-98- Jx 5
A RESOLUTION OF THE CITY COMMISSION
OF THE CITY OF TAMARAC, FLORIDA,
AUTHORIZING THE APPROPRIATE CITY
OFFICIALS TO EXECUTE AN AGREEMENT
WITH AERIAL DATA REDUCTION
ASSOCIATES, INC. FOR THE PREPARATION
OF THE CITY OF TAMARAC GIS
COMPATIBLE DIGITAL AERIAL
PHOTOGRAPHY, PLANIMETRIC AND
UTILITY BASE MAP, GIS DATA BASE
DESIGN AND PROJECT ASSESSMENT
SERVICES FOR A COST OF $216,509.00 TO
COMPLETE PHASE I WHICH IS THE
MAPPING PORTION OF THE GIS
DEMONSTRATION PROJECT, AND
AUTHORIZING THE PURCHASE OF
PROPERTY MAPPING SERVICES AND
AUTHORIZING THE STAFF TO PURCHASE A
WORKSTATION COMPUTER FROM DIGITAL
EQUIPMENT CORPORATION UTILIZING
STATE CONTRACT #250-050-97-1 AT A
COST OF $22,020,00, AN "E" SIZE PLOTTER,
ARCINFO, ARCCAD, ARCVIEW AND
AUTOCAD LICENSES, TRAINING AND
CONTINGENCY COSTS IN THE AMOUNT OF
$64,122.00 FOR A TOTAL PROJECT COST
OF $302,651.00; CASE NO. 6-MI-97;
PROVIDING FOR CONFLICTS; PROVIDING
FOR SEVERABILITY; AND PROVIDING FOR
AN EFFECTIVE DATE.
WHEREAS, the City Commission of the City of Tamarac wishes to complete a
Digital Aerial Photograph, Planimetric and Utility Base Map, GIS Data Base Design and
January 14, 1998 - Temp. Reso. #81 12 2
Revision No. 1 - January 20, 1998
Revision No. 2 - January 30, 1998
Revision No. 3 - February 3, 1998
Project Assessment Services; and
WHEREAS, the City advertised the notice, and sent out notices to engineering/
mapping firms which were short-listed and interviewed:
1. Aerial Data Reduction Associates, Inc. (ADR, Inc.)
2. Aeromap Map U.S., Inc.
3. Southern Resource Mapping Corporation; and
WHEREAS, Aerial Data Reduction Associates, Inc. was selected upon the firm's
qualifications as described in the Competitive Negotiation Act (F.S. 287) to work under the
allotted time and money; and
WHEREAS, the City selected Aerial Data Reduction Associates, Inc. to complete
the GIS Compatible Digital Aerial Photography, Planimetric and Utility Base Map, GIS Data
Base Design and Project Assessment Services; and
WHEREAS, the cost of the services for the GIS Compatible Digital Aerial
Photography, Planimetric and Utility Base Map, GIS Data Base Design and Project
Assessment Services will be funded from the Utilities Fund, the Stormwater Fund and the
General Fund; and
WHEREAS, the Geographic Information System Committee recommends approval
of this Agreement; and
WHEREAS, the Director of Community Development recommends approval of this
Agreement; and
January 14, 1998 - Temp. Reso. #81 12 3
Revision No. 1 - January 20, 1998
Revision No. 2 - January 30, 1998
Revision No. 3 - February 3, 1998
WHEREAS, the City Commission of the City of Tamarac, Florida deems it to be in
the best interests of the citizens and residents of the City of Tamarac to execute an
agreement with Aerial Data Reduction Associates, Inc. for the preparation of the City of
Tamarac GIS Compatible Digital Aerial Photography, Planimetric and Utility Base Map,
GIS Data Base Design and Project Assessment Services for a cost of $216,509.00 to
complete Phase I which is the mapping portion of the GIS Demonstration Project, and
authorizing the purchase of property mapping services and authorizing the staff to
purchase a workstation computer from Digital Equipment Corporation utilizing State
Contract #250-050-97-1 at a cost of $22,020.00, an "E" size plotter, ArcINFO, ArcCAD,
ArcView and Auto CAD licenses, training and contingency costs in the amount of
$64,122.00 for a total project cost of $302.651.00; Case No. 6-MI-97.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF TAMARAC, FLORIDA:
SECTION 1: The foregoing "WHEREAS" clauses are hereby ratified and
confirmed as being true and correct and are hereby made a specific part of this Resolution.
SECTION 2: That the appropriate City Officials are hereby authorized to
execute an Agreement with Aerial Data Reduction Associates, Inc. for the preparation of
the City of Tamarac GIS Compatible Digital Aerial Photography, Planimetric and Utility
January 14, 1998 - Temp. Reso. #81 12 4
Revision No. 1 - January 20, 1998
Revision No. 2 - January 30, 1998
Revision No. 3 - February 3, 1998
Base Map, GIS Data Base Design, and Project Assessment Services for a cost of
$216,509.00 to complete Phase I which is the mapping portion of the GIS Demonstration
Project and authorizing the purchase of property mapping services and authorizing the
staff to purchase a workstation computer from Digital Equipment Corporation utilizing State
Contract #250-050-97-1 at a cost of $22,020.00, an "E" size plotter, ArcINFO, ArcCAD,
ArcView and Auto CAD licenses, training and contingency costs in the amount of
$64,122.00 for a total project cost of $302.651.00; a copy of said Agreement attached
hereto as "Exhibit 1 ".
SECTION 3: That the City Manager or his designee be authorized to make
changes, issue Change Orders not to exceed $10,000.00 per Section 6-156(b) of the City
of Tamarac Code, and close the contract award including but not limited to making final
payment and releasing bonds when the work has been successfully completed within the
terms and conditions of the contract and within the contract price.
SECTION 4: All resolutions or parts of resolutions in conflict herewith are
hereby repealed to the extent of such conflict.
SECTION 5: If any clause, section, other part or application of this
Resolution is held by any court of competent jurisdiction to be unconstitutional or invalid,
in part or application, it shall not affect the validity of the remaining portions or applications
of this Resolution.
January 14, 1998 - Temp. Reso. #81 12 5
Revision No. 1 - January 20, 1998
Revision No. 2 - January 30, 1998
Revision No. 3 - February 3, 1998
SECTION 6: This Resolution shall become effective immediately upon its
passage and adoption.
PASSED, ADOPTED AND APPROVED this /t day of , 1998.
ATTEST:
�V
PATRICIA MARCURIO
ASSISTANT CITY CLERK
I HEREBY CERTIFY that I
have approved this
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0 AGREEMENT
BETWEEN THE CITY OF TAMARAC
AND ADR, INC.
FOR A GIS COMPATIBLE BASE MAP
AND GIS SERVICES
THIS AGREEMENT is made and entered into this i1 day Of February , 1998
by and between the City of Tamarac, a municipal corporation with principal offices located
at 7525 NW 88th Avenue, Tamarac, Florida 33321 (the "City") and ADR Inc., with principal
offices located at 9285 Commerce Highway, Pennsauken, New Jersey, 08110 ("ADR,
Inc.") to provide for a GIS Compatible Digital Aerial Photography, Planimetric and Utillity
Base Map, GIS Data Base Design and Project Assessment Services (the "Work").
1: The Contract Documents
The contract
documents consist of this Agreement, conditions of the contract
(General, Supplementary, and other Conditions), drawings, specifications, and
Attachments "A", "B", "C "D" and "E" in this Agreement. These contract documents form
the Agreement, and all are as fully a part of the Agreement as if attached to this Agreement
or repeated herein.
2. The Work
ADR, Inc. shall perform all work for the City required by the contract documents as
set forth below:
(a) ADR, Inc. shall furnish all labor, materials, and equipment necessary to
produce all pilot phase I deliverables as specified in Attachments "A", "B",
"C", "D" and "E".
TEMP RESO #8112 Page 1 of 12 EXHIBIT Ill
(b) ADR, Inc. shall comply with any and all Federal, State, and local laws and
regulations now in effect, or hereinafter enacted during the term of this
Agreement, which are applicable to ADR, Inc., its employees, agents, or
subcontractors, if any, with respect to the work and services described
herein.
(c) The City may, by issuance of a written change order to this Agreement, make
changes, additions or deletions to the scope of work subject to funding
levels and City Commission approval. Upon successful completion and
acceptance of all Phase I deliverables, ADR, Inc. shall complete Phase II
contingent upon City Commission approval at the same price as reflected
in Attachment "A" of this Agreement and Contract. Authorization for Phase
II must be received by ADR, Inc. prior to September 30, 1998. ADR, Inc.
reserves the right to adjust the fees listed if authorization is delayed beyond
the date stated herein.
3. Insurance
ADR, Inc. shall obtain at ADR, Inc.'s expense the following insurance in such form
and amount as required by the City's Risk Manager before beginning work under this
Agreement including, but not limited to, Statutory Requirement for Workmen's
Compensation Insurance, Unemployment Insurance, Professional Liability Insurance of
One Million ($1,000,000) Dollars per occurrence / Two Million ($2,000,000) Dollars
aggregate, General Liability of One Million ($1,000,000) Dollars per occurrence / Two
Million ($2,000,000) Dollars aggregate and all other insurance required by law. ADR, Inc.
shall maintain such insurance in full force and effect during the life of this Agreement.
ADR, Inc. shall provide to the City's Risk Manager certificates of all insurances required
under this section prior to beginning any work under this Agreement. All insurance
companies provided shall be rated at least A VII per Best's Key Rating Guide; licensed to
do business in Florida. All policies shall be occurrence not claims -made forms.
Page 2 of 12
ADR, Inc. shall indemnify and hold the City harmless for any damages resulting
from failure of ADR, Inc. to take out and maintain such insurance. ADR, Inc.'s Liability
Insurance policies shall be endorsed to add the City as an additional insured. ADR, Inc.
shall be responsible for payment of all deductibles and self-insurance retention on ADR,
Inc.'s Liability Insurance policies.
All of the policies of insurance so required to be purchased and maintained shall
contain a provision or endorsement that the coverage afforded shall not be cancelled,
materially changed or renewal refused until at least thirty (30) calendar days written notice
has been given to the City by certified mail.
4. Time of Commencement and Substantial Com letion
. The work to be performed under this Agreement shall be commenced after
execution of the Agreement and not later than fourteen (14) days after the date that ADR,
Inc. receives the Purchase Order. Phase I shall be substantially completed and acceptable
to the City by no later than August 30, 1998, pending approval by City Commission by
February 11, 1998.
5. Contract Sum
The Total Lump Sum Contract Amount for the Phase I, consisting of a GIS
Compatible Digital Aerial Photography, Planimetric and Utility Base Map, GIS Data Base
Design and Project Assessment Services is Two -Hundred Sixteen -Thousand Five -
Hundred Nine ($216,509) Dollars, as described in Attachment "A", "Summary of Costs";
Attachment "B", "GIS Compatible Planimetric Base Map Contract Special Terms and
Conditions"; and Attachment "E", "Pilot Project.
6. Acceptance of Work
The delivery of Phase I will constitute the initial delivery to the City and shall be
considered a benchmark delivery that shall be used to establish the acceptance criteria
against which all future deliveries of planimetric maps, digital orthophotos and GIS services
as agreed to will be judged for acceptance. The City shall be the sole judge of
Page 3 of 12
acceptability of all deliveries. The City and ADR, Inc. shall work together with due diligence
to ensure that the initial delivery will meet the expectations of the City and establish
compliance for all future deliverables under this contract. ADR, Inc. will deliver all required
products according to the project schedule agreed upon by ADR, Inc. and the City. Upon
receipt of each project deliverable, the City shall have fifteen (15) business days in which
to review and either approve or reject each deliverable. The City hereby agrees to notify
ADR, Inc. in writing within this fifteen -day (15) review and approval period, if for any reason
a project deliverable is determined by the City to not meet the acceptance criteria
established during the Pilot Project or is otherwise deemed unacceptable. In absence of
such written notice within the fifteen -day (15) review and approval period, ADR, Inc. shall
consider said deliverables to be accepted and approved by the City.
7. Payments
The City shall pay specific identified portions of the Contract Sum to ADR, Inc. upon
the City's satisfactory acceptance of each monthly progress report and each deliverable
as described in Attachment "A" of this Agreement.
Each calendar month due to arrive by U.S. Mail or Express Mail Service on the first
Monday of each month, ADR, Inc. shall submit to the Community Development Director
a progress report and invoices for payment for services rendered in the preceding month.
The monthly progress reports will detail progress with the mapping effort and answer any
project inquiries. The monthly progress reports will detail the work accomplished, provide
a full and complete explanation of all work performed, any problems, and list any pertinent
data that the City may require. The progress report will be signed by ADR, Inc.'s project
manager and shall identify the percentage of each task completed. The total payment for
each task shall not exceed the amounts identified in Attachment "A" for each task.
In such progress report and the related invoice, ADR, Inc. shall certify that all
services described therein were performed in conformity with the terms of this Agreement
and that it is entitled to receive the amount specified under the terms of this Agreement in
accordance with said description. Within thirty 30 days after receiving a valid invoice for
P Y( ) Y g
Page 4 of 12
those services, the City shall pay to ADR, Inc. the amount of ADR, Inc.'s monthly
requisition owed less a retainage of ten percent (10%) percent of each payment invoice
submitted for approval and payment. Each invoice shall identify prior payments for each
task.
With respect to any portion of ADR, Inc.'s monthly invoice not approved by the City,
the City shall notify and provide ADR, Inc. with an explanation in writing as to the reason(s)
for the City's disapproval. The City will pay ADR, Inc. the undisputed portion of the invoice
for work performed subject to the specifications of the job and subject to any additions
and/or deductions by subsequent change order(s) provided in the Contract documents.
The balance of any disputed portion of invoices will be paid immediately upon City
approval of clarification or resolution provided to the City by ADR, Inc..
Late progress reports and invoices will delay approval and payment of submitted
invoices by the number of days that the progress report is late. Invoices submitted without
a corresponding progress report and work will not be considered as on time and will delay
. work approval and requisition payment.
Final payment will be made by the City within thirty (30) days after the final invoice
is submitted and approved. The City shall accept all deliverables in the Phase I work area
(Land Sections 7 and 8) within thirty (30) days provided the work has been successfully
performed and completed by ADR, Inc. in full compliance with Contract stipulations.
Payments will be made only for actual quantities (as specified in Attachment "A") of
contract items completed in accordance with the scope of work and detailed specifications
(Attachments "A" through "E"), and accepted by the Director of Community Development.
The City's approval of the final Phase I deliverables provided and invoiced by ADR,
Inc. will constitute the release of all Phase I retainage monies for payment to ADR, Inc.
within thirty (30) days of the project completion date.
Incidental work essential to complete any and all items in the Contract shall not be
measured or paid for separately. Such work is a subsidiary obligation of ADR, Inc.
included in payments made for pay items. All photography essential to provide the overlap
Page 5 of 12
specified outside designated areas of the boundaries of the area or areas shall be
photographed for the project and is considered incidental work.
Deliverables, invoices and monthly progress reports shall be submitted to the City's
Director of Community Development at the specific address specified below:
Director of Community Development
City of Tamarac
7525 NW 88 Avenue
Tamarac, FL 33321
ADR, Inc.'s Project Manager will be available to City Staff as needed and shall be
available for meetings with prior notification of five (5) days.
8. Delays
ADR, Inc. will report all delays in writing at the earliest possible time. A detailed
written explanation will accompany any delays. Delays will delay approvals and payments
by the number of days of the delay. ADR, Inc., upon review and approval of the City, can
apply for extensions based on circumstances beyond ADR, Inc.'s control. A formal
change order will be needed in order to modify the completion date.
9. Waiver of Liens
Prior to payment of the Contract sum, a final waiver of lien shall be submitted by all
suppliers, subcontractors, and/or contractors who worked on the project that is the subject
of this Agreement. ADR, Inc. shall certify that any subcontractors used have been paid.
The City of Tamarac shall provide ADR, Inc. with the required forms for this purpose.
10. Warranty
For a period of one (1) year after final delivery (beginning August 30, 1998), ADR,
Inc. warrants that Phase I of the Base Map meets the National Map Accuracy Standards
for a Thirty (V = 30) scale map based upon the specifications as described in Attachments
"B" through "E". A similar warranty shall be provided by ADR, Inc. for subsequent phases
based on the phases specifications as described in Attachments "B" through "E", as may
Page 6 of 12
. be modified. In the event that defect occurs, ADR, Inc. shall perform such steps required
to meet the said standards. ADR, Inc.'s liability shall be limited to correcting the map
defect and shall not be responsible for any consequential damages caused by defect.
11. Indemnification
ADR, Inc. shall indemnify and hold harmless the City, its elected and appointed
officials, employees, and agents from any and all claims, suits, actions, damages, liability,
and expenses (including attorneys' fees) in connection with loss of life, bodily or personal
injury, or property damage, including loss of use thereof, directly or indirectly caused by,
resulting from, arising out of or occurring in connection with the operations of ADR, Inc. or
its officers, employees, agents, subcontractors, or independent contractors.
Nothing contained herein is intended nor shall be construed to waive the City's
rights and immunities under the common law or Florida Statutes 768.28, as amended from
time to time.
0 12. Non -Discriminat
ion
ADR, Inc. agrees that it shall not discriminate against any of its employees or
applicants for employment because of their race, color, religion, sex, or national origin, and
to abide by all Federal and State laws regarding non-discrimination. ADR, Inc. further
agrees to insert the foregoing provisions in all subcontracts hereunder except subcontracts
for standard commercial supplies or raw materials. Any violation of such provisions shall
constitute a material breach of this Agreement.
13. Independent Contractor
ADR, Inc. shall act as an independent contractor under this Agreement. Personnel
services provided by ADR, Inc. shall be by employees of ADR, Inc. and subject to
supervision by ADR, Inc., and not as officers, employees, or agents of the City. Personnel
policies, tax responsibilities, social security and health insurance, employee benefits,
purchasing policies and other similar administrative procedures applicable to services
rendered under this Agreement shall be those of ADR, Inc..
Page 7 of 12
•
14. Assignment and Subcontracting
ADR, Inc. reserves the right to transfer or assign the performance required by this
Agreement with the prior written consent of the City. The City gives consent to ADR, Inc.,
Inc. to subcontract for aerial photography and specific assistance with the needs
assessment and the database design. ADR, Inc. plans on utilizing the services of Aero
Contractors for aerial photography, Utility Management Engineers for GIS consulting
services and Precision Aerial Surveys for map compilation services. All work will be
directly supervised by ADR, Inc., and the use of subcontractors shall be at no additional
cost to the City.
15. Notice
Whenever either party desires or is required under this Agreement to give notice to
any other party, it must be given by written notice, sent by registered United States or
• Express mail, with return receipt requested, addressed to the a for whom it is intended
p p q party
at the following address:
CITY
Director of Community Development
Community Development Department
7525 NW 88 Avenue
Tamarac, FL 33321
With a copy to the City Attorney at the same address.
ADR. INC.
David K. Nale
President
ADR, Inc.
280 Kappa Drive
Pittsburgh, PA 15238
Page 8 of 12
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16. Termination
This Agreement may be terminated by the City or ADR, Inc. for cause or by the City
for convenience upon thirty (30) days written notice by the terminating party to the other
party of such termination in which event ADR, Inc. shall be paid its compensation for
services performed to termination date including services reasonably related to termination.
In the event that ADR, Inc. abandons this Agreement or causes it to be terminated, ADR,
Inc. shall indemnify the City against loss pertaining to this termination. In addition to all
other remedies available to the City, this Agreement shall be subject to cancellation by the
City should ADR, Inc. neglect or fail to perform or observe any of the terms, provisions,
conditions, or requirements herein contained.
17. Venue
This Agreement shall be governed by the laws of the State of Florida as now and
hereinafter in force. The venue for actions arising out of this Agreement is fixed in Broward
County, Florida.
18. Signatory Authority
ADR, Inc. shall provide the City with copies of requisite documentation evidencing
that the signatory for ADR, Inc. has the authority to enter into this Agreement.
19. Severability: Waiver of „Provisions
Any provision in this Agreement that is prohibited or unenforceable in any
jurisdiction shall, as to such jurisdiction, be ineffective to the extent of such prohibition or
unenforceability without invalidating the remaining provisions hereof or affecting the validity
or enforceability of such provisions in any other jurisdiction. The non -enforcement of any
provision by either party shall not constitute a waiver of that provision nor shall it affect the
enforceability of that provision or of the remainder of this Agreement.
Page 9 of 12
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20. Merger, Amendment
This Agreement constitutes the entire Agreement between ADR, Inc. and the City,
and negotiations and understandings between the parties are merged herein. This
Agreement can be supplemented and/or amended only by a written document executed
by both ADR, Inc. and the City.
Page 10 of 12
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LJ
STATE OF FLeRHM 1St/C ✓� I rA
:SS
COUNTY OF Al Iegheny,
I HEREBY CERTIFY that on this day, before me, an Officer duly authorized in the State
and in th �'ty aforesaid to take acknowledgments, personally appeared
(officer or agent'and title)
a Pennsylvania
(State or place of corporation)
who executed the foregoing instrument and
he
of ADR Inc.
(name of corporation) '
Corporation, to me known to be the person(s) described in and
David K. Nale
executed the same.
acknowledged before me that
WITNESS my hand and official seal this Via' day of Jane ar- 19
i 1
Notarial S"
�epra Fl. NeumeZ, Nobu public
T..Ha
ra Twp:, A Ahanv
Commissioned)
(y) Personally known to me or
( ) Produced Identification
Type of I.D. Produced
( ) DID take an oath, or ( ) DID NOT take an oath.
,VW, or Type as
Page 11 of 12
0
IN WITNESS WHEREOF, the parties have made and executed this Agreement on
the respective dates under each signature. CITY OF TAMARAC, through its Mayor and
ADR, Inc., signing by and through its President duly authorized to execute the same.
ATTEST:
Pat Marcurio, Assistant City Clerk
Date: February 11, 1998
ATTEST:
rE
orporate Secretary
Mario 0. Chuliver
Type/Print Name of Corporate Sec.
(CORPORATE SEAL)
•
CITY OF TAMARAC
W—
rr.i....�w �wV'`Schreiber,
Date: February 11, 1998
Robert S. Noe, Jr., City M, nager
�u
Date:_Februal 11, 1998
as to
MitchdiltS. Kraft, City Atto
Inc.
David . Nale, F
Date: 7
ident
Page 12 of 12
C I
ATTACHMENT "A"
CITY OF TAMARAC
SUMMARY OF COSTS
November 3, 1997
Phase I Planimetric and Utility Mapping for Pilot Project Area
1. Database Design and Needs Assessment
$ 25,000
as specified in Attachment "E".
2.
Project Planning, flight line/control preparation
$ 6,699
3.
Ground Control - Horizontal (entire city)
$ 19,255
4.
New 1" = 300' Aerial Photography (entire city)
$ 12,562
5.
Fully analytical aerial triangulation
$ 11,835
6.
Digital ortho photographs
$ 4,576
7.
Pilot area (Sections 7 & 8) Planimetric Mapping
$ 56,683
of all buildings visible from and within the
rights -of -way: Road Edges, Road Centerlines,
Visible Utility Features (poles, manholes, catch
basins, drop inlets, etc.), Pools, Patios, Signs
Vegetation, sidewalks, signs fences, Walls, all
hydrology features, digital elevation model and
digital and field edit.
8.
AutcCAD and ArclNFO Processing
$ 9,774
9.
Underground Utility Map Conversion
$ 70,125
Converting all available paper utility (water,
Sewer, storm water and gas lines) plans,
'As Builts', Maps and location information,
referencing pipes to planimetric and property
maps.
Aity of T
Robert
ADR, Inc.
TOTAL
ida' +
City Mangy
$ 216,609
Date: February 11, 1998
Date: C77 1A) 9&
ATTACHMENT "A"
Page 1 of 2
TEMP RESO #8112
•
Phase II Planimetric Mappinq.for Remainder of City Area
6. Digital ortho photographs $ 25,080
7. Planimetric Mapping of all buildings $ 357,368
visible from and within the rights -of -way:
Road Edges, Road Centerlines, Visible
Utility Features (poles, manholes, catch basins,
drop inlets, etc.), Pools, Patios, Signs, Vegetation,
Sidewalks, Fences, Walls, all hydrology features,
digital elevation model and digital and field edit.
8. AutoCAD and ArcINFO Processing $ 27,602
Sub -total 410,050
TOTAL $ 626,559
ADR, Inc. will provide all the services as outlined above for Phase II, pending no
changes in Attachment "E", Phase I Pilot Project, and ADR, Inc. receives formal
authorization from the City of Tamarac for Phase 11 no later than September 30, 1998.
Delays beyond that date will require an adjustment of fees.
�uCity of Tama
Robert S . Xi
ADR, Inc.
Date: February 11, 1998
Date: 7
ATTACHMENT "A" Page 2 of 2 TEMP RESO #8112
0 ATTACHMENT "B"
GIS COMPATIBLE PLANIMETRIC BASE MAP CONTRACT SPECIAL TERMS AND
CONDITIONS
SECTION I. INTENT OF SPECIFICATION
It is the intent of these specifications to guide ADR, Inc. (ADR, Inc.) as the City of
Tamarac's Contractor effort to provide Digital Ortho Photography, Planimetric and Utility
mapping, GIS data base design and project assessment services which meet the
technical qualifications established for the furnishing and delivery of aerial surveys, base
maps and digital cartography compatible with AutoCAD and ArcINFO digital mapping
format for the City of Tamarac in accordance with the attached terms and conditions.
SECTION II. GENERAL REQUIREMENTS
A. Authority of the City_
The Director of Community Development shall decide any dispute arising under this
contract as to the quality and acceptability of contract work, and as to the manner of
performance and rate of progress. The Director of Community Development shall also
• decide questions, which may arise in the interpretation of the plans and specifications,
and the satisfactory and acceptable fulfilling of the contract's terms.
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B. Inspections:
The contractor (ADR. Inc.) shall provide all records for inspection if the City deems
necessary to ascertain whether the contract work is being done in conformance with all
contract requirements. Should any or all items or segment or a portion of a segment of
an item not be acceptable when inspected, the Director of Community Development or
his designee will so advise the contractor and the contractor shall do whatever is
necessary to make the item or items acceptable.
C. Replacement, of Reiected Contract Work:
All contract work that does not meet the mutually agreed on acceptance criteria and is
rejected by the City shall be corrected or fully replaced to fully conform to the
acceptance criteria. The costs of such work and replacements shall be borne by the
ADR, Inc. and shall not be any liability whatsoever to the City of Tamarac, or any
employee of the City of Tamarac.
1
0 D. Subcontractors:
Portions of the contract may be sublet with the written consent of The City. The City
gives consent to ADR, Inc. to subcontract for aerial photography and specific assistance
with the needs assessment and the database design. Subletting any portion of the
contract shall not be construed to relieve ADR, Inc. of any responsibility for completing
any part of the contract.
E. Laws to be observed:
The contractor is assumed to be familiar with, and at all times shall observe and comply
with all federal, state, and local laws, by laws, safety laws, and any and all codes
affecting contract work in any manner. The contractor shall obtain Workers'
Compensation Insurance in accordance with the laws of Florida, or the state which the
contractor's company is located.
F. Permits and Licenses:
The contractor shall pay all charges, taxes, licenses and fees, and shall investigate and
give all notices necessary and incident to the due and lawful prosecution of all contract
obligations and work.
SECTION III. DETAILED SPECIFICATIONS
A. Area:
The area for aerial photography and mapping is indicated on Attachment "C", a map of
the City of Tamarac. The photography area will include all the rights -of -way of roads
and canals that are contiguous to the City Limits indicated on Attachment "C" and an
area at least one hundred (100') feet beyond the City Limits. The area indicated will be
photographed at one inch to three hundred feet (1 = 300') negative scale and mapped
at a final map scale of one inch equals thirty feet (V = 30').
B. Aerial Photography
ADR, Inc. will provide new black and white aerial photography as the basis for digital
planimetric map compilation at a scale of one inch equals thirty feet (1" = 30') and the
production of digital ortho photography with a one-half (1/2) foot pixel resolution.
2. ADR, Inc. will provide one set of new 9" by 9" black and white contact prints of
photography obtained during the 1998 flying season, at a negative scale of one inch
equals three hundred feet (V = 300').
2
0 C. Camera
to be used
ADR, Inc. shall utilize cameras and necessary equipment using a six inch (6") focal
length lens to deliver a negative image of nine inches by nine inches (9" by 9"). The
camera should be equivalent to a Zeiss RMK-A #15/23. Said camera shall have been
so equipped that negatives are held flat in the focal plane at the instant of exposure, and
the location of the principal point or geometric center is shown or may be determined
from the culmination marks which shall appear sharp and clear on each negative. A
United States Geological Survey Report of calibration of the Aerial Mapping camera will
be provided prior to payment for photography. The report will be current within three (3)
years of photography acquisition.
D. Flight_ Lines
1. The flight lines shall be flown in an East-West Direction centered on the sections for
the one inch equals three hundred feet (1" = 300') negative scale photography.
2. No photographs shall have been taken on banks between successive flight lines.
Each strip shall have been flown independently by turning back at the end of the
preceding flight line and getting into position on a prolongation of the new line at least
. one mile behind the point at which the first exposure is to be made.
3. Endlap in the line of flight shall average approximately sixty percent (60%) and endlap
of less than fifty percent (50%) or more than seventy percent (70%) may be
considered sufficient grounds for rejecting all of the photographs made in that flight
line.
4. The side lap between adjacent parallel strips shall be approximately thirty percent
(30%), and shall not be less than ten percent (10%) or more than forty percent (40%).
5. Tilt shall not exceed five percent (5%) for any exposure and shall not average more
than two degrees (20) for any ten consecutive exposures, nor shall the average tilt
for the entire project exceed one degree (10).
6. Crab shall not exceed five degrees (51) in any series of two or more photographs.
7. Not more than two percent (2%) of any photograph or one percent (1 %) of the total
project shall be obscured by cloud or dense cloud shadow.
8. All prints shall be clean, free from chemical or other stains and shall posses maximum
resolution and tone scale possible.
w
u
9. The scale of the original aerial photography used to build the cartography shall have
a negative scale of one inch equals three hundred feet (V = 300).
10. Flight Dates and Conditions: The aerial photographs shall be flown during a sunny
day in the months of December 1997 through February 1998.
11. Certification: ADR, Inc. must be able to identify on the photography the specific dates
on which the aerial flights were made.
12. Re -flights: When any portion of a flight does not meet the specifications listed herein,
that portion must be covered by a satisfactory re -flight, which shall overlap each end
of the acceptable portions of that flight.
13. All re -flights necessary to satisfy the requirements of the specifications shall be made
at the contractors' expense and no additional payment will be made for such extra
work.
E. Geodetic Control
1.All Ground Surveys to establish photo control will be performed to meet the accuracy
standards of the final mapping deliverables. All ground surveys will be performed
under the direct supervision of a Florida Professional Surveyor and Mapper.
2. The extent of control surveys shall be sufficient to meet the accuracy tolerances
required for the final maps.
3. Ground control surveys made by or through ADR, Inc. contractor shall be executed
in accordance with normal survey practice and all recorded data shall be kept in a
neat and legible manner including diagrammatic sketches of control points. The
contractor shall use a Global Positioning System.
4. A copy of all data resulting from ADR, Inc. control survey shall be provided to the City
and the County Surveyor and should meet the requirements of Broward County and
the State of Florida.
5. All horizontal control shall be referenced to the Florida State Plane Coordinate
System East Zone (NAD83) adjusted to 1990. The vertical control will be referenced
to mean sea level (NAVD88), as established by the United States Geodetic Survey.
n
0 F. Mal pink
Mapping shall be collected in a digital format and delivered to the City of Tamarac
Department of Community Development in the latest compatible formats of AutoCAD
and ArclNFO. The. final base map shall be transmitted on a ISO 9660 format
Compact Disk (CD-ROM) in a format that is compatible with the city's latest revisions
of AutoCAD and ArcINFO.
2. The Florida State Plane East Zone, North American Datum (NAD83/90, NAVD88)
shall be used.
3. The mapping shall show all natural and cultural details as defined in SECTION IV,
B-1, that can be positively interpreted on the original photography and that can be
properly delineated at the specified mapping scale based on photography and a
ground reconnaissance.
4. Groups of similar objects will be on the same layer or coverage. For example, all
water valves will be on the water valve layer or coverage, and all sidewalks will be on
the sidewalk layer or coverage.
5. The layering/coverage standard is provided in Attachment "D". ArcINFO coverage
. names will follow the AutoCAD layering standard as much as possible.
CA
6. All appropriate work will be either performed by or closely supervised by registered
professional land surveyors and/or certified Photogrammetrists.
7. When converting AutoCAD data or layers to ArclNFO coverages, point data or layers
will be converted into point coverages, Line data or layers will be converted in to line
coverages, and closed figures (polygons) or area data will be converted into polygon
coverages.
G. Accuracy
1. Horizontal
The horizontal accuracy of the mapping shall be such that ninety percent (90%) of
all well defined discrete planimetric features shall be such that the limiting Root Mean
Square (RMS) error will not exceed one-half (2) foot as compared with the features
of a true field surveyed ground coordinates (National Map Accuracy Standards).
W
C•
2. General
The map produced will meet or exceed the National Map Accuracy Standards for a
map with a final printed scale of one inch equals thirty feet (1" = 30').
SECTION IV. SCOPE OF WORK
The City of Tamarac intends to implement a GIS in support of administrative, public safety,
community development, public works, utilities and general government functions. A wide
range of applications are planned as outlined in the Geographic Information System
Report, City of Tamarac, Community Development Department, May 1, 1997.
Fundamental to the implementation of the GIS will be the preparation of a highly accurate
planimetric maps, digital orthophotography and conversion of the utility and public works
infrastructure.
A. Work Area
The work area will encompass the entire city limits of the City of Tamarac, Florida as
illustrated in Attachment "C", including the entirety of road rights -of -way that border the
City. The work will be completed in phases, and will be compensated when each
deliverable is accepted by the City.
B. Work Plan
The following work plan is based on two (2) development phases. The first phase shall
include all of the process outlined in SECTION III DETAILED SPECIFICATIONS in the
work plan but the production of digital ortho photography, planimetric map and GIS
applications is limited to a pilot project work area, Land Section 7, Township 49S, Range
41 E and Section 8, Township 49S, Range 41 E of the State of Florida Rectangular
Survey. Once the City approves the results of the following deliverables, the agreed
upon compensation will be paid. The second phase will be the remaining work area
deliverables and GIS services within the City of Tamarac Florida and will be authorized
as an addendum to this contract, subject to City Commission approval.
All work will be delivered by Registered Mail, or a Federal Express Type of service that
requires signatures to establish an official transmittal.
Is
1. Land base map features to be planimetrically captured
The following map features are to be captured from through stereo compilation:
Building outlines
Bridges
Canals and streams
Catch basins (in R/W and others identified by the City)
Culverts (in R/W)
Curbs (in R/W)
Driveways (to buildings)
.Fences
Fire Hydrants
Golf Courses (boundary)
Guardrails and posts (in R/W)
Manholes (in R/W)
Parking. areas (boundaries only, no internal islands)
Parks and playgrounds (boundary)
Patios
Pools
Roads center lines
Sidewalks (public)
Signs
Trails
Traffic lights (in RNA
Trees in public rights of way
Utility Poles (light, power and telephone in R/W)
Vegetation
Walls
2. Ground Control Surveys Deliverable
All ground control surveys on this project will be under the direct supervision of a
registered professional land surveyor and mapper and shall be certified as such. ADR,
Inc. will recover all recoverable existing horizontal and vertical control stations in and
around the project area. The City will furnish these control point location and
description sheets. ADR, Inc. will add sufficient additional control stations in and
around the project area. The new stations will be at least a second order or higher
accuracy standard and tied to the Florida State Plane System, NAD 83, readjusted in
1990. ADR, Inc. will notify in writing the dates and times of all work performed in the
City.
7
The deliverable from this phase will be a copy of the description sheets, and a diskette
copy of the deliverable in the City's latest version of AutoCad and ArcINFO of the all the
survey points and any secondary control points established.
3. Aerial Photography Deliverable
ADR, Inc.'s deliverables will be new 1998 black and white aerial photography. All
photography will be at a negative scale of one inch equals three hundred feet (1" _
300'). The photography will be obtained using a Zeis RMK-A 15/23 or equivalent
cartographic camera flown in accordance with standard mapping procedures,
meeting or exceeding the City's requirements. The photography will be exposed with
a sixty percent (60%) overlap in the forward direction, and a thirty percent (30%)
overlap between adjacent flight lines. All photography will be clear, sharp, and free
from any blemishes that would affect its intended use.
The deliverables from this phase will be one (1) set of nine inch by nine inch black
and white contact prints, one set of annotated photo index sheets, measuring no
larger than thirty inches by forty two inches (30" x 42") a photo mosaic.
4. Fully Analytical Aerial Triangulation (FART) Deliverable
This phase along with the stereo compilation will be performed by or under the direct
supervision of a professional surveyor mapper. The Fully Analytical Aerial
Triangulation (FAAT) will create a control network that covers the area of Phases
One (1) and Two (2). The photographs will be cross -pugged and stereo plotted to
the Florida State Plane System NAD 83/90.
The deliverables from this phase are one (1) set of Fully Analytical Aerial
Triangulation (FART) reports that illustrates an acceptable Root Mean Square Error
for a final mapping scale of one inch equals thirty feet (1" = 30) and digital copy in
the City's latest version of AutoCAD and ArcINFO of the results.
5. One Inch Equals Thirty Feet (V = 30) Planimetric Land Base Mapping Deliverables
ADR, Inc. will provide the planimetric compilation in the City's latest version of
AutoCAD, and ArcINFO, and a file that is compatible with ArcCAD and ArcView,
having a final map scale of scale of one inch equals thirty feet (1" = 30) covering the
project area. This phase will be accomplished using the approved instrumentation
and stereo plotting systems. ADR, Inc. will use the one inch equals three hundred
foot (1" = 300') negative scale photography, a ground reconnaissance and survey to
8
•
accomplish this task. Final Mylar plots will be output at one inch equals thirty feet
(1" = 30') in tile sheet format.
ADR, Inc. will show all planimetric detail as listed in Section IV, B-1 visible or
interpretable from the one inch equals three hundred feet (1" = 300') negative scale
photography in a stereoscopic model, and a ground reconnaissance. The area
covered in this Phase I is the entire area within Land Sections 07 and 08 49 S 41 E
including all pavement and Rights -Of -Way (ROW) of roads and canals that are
adjacent to the land sections. Phase II is the remainder of the City of Tamarac land
area.
6. Digital Database Edit
ADR, Inc. will perform a series of essential functions on the map database. Individual
stereo models will be tied together and all information will be inspected for
completeness, proper layering and conformity to drafting and mapping standards. At
this time the sheets will be assembled into the sheet layout and preliminary check
plots will be made for use in the filed edit. The City shall provide ADR, Inc. with all
digital file information of all NAD 83190 section lines and section corner coordinates
required for use in this project.
7. Field Edit
ADR, Inc. will field edit the rights -of -way and easements, and check for placement
of features obscured by vegetation or the limits of the aerial photography. This phase
will be performed or closely supervised by a registered surveyor and mapper. ADR,
Inc. will verify the map content for completeness and identify and label all visible
features such as, but not limited to manholes, water and gas valve covers, catch
basins, drop inlets, fire hydrants, stand pipes, telephone and CAN pedestals, light
poles, traffic signal poles, meters, and electrical vaults. These items will be placed
in their correct layer in the digital base map as specified in Attachment "D". While
performing this phase, all employees of ADR, Inc. will register their vehicles with the
City and the Broward County Sheriffs Department and keep in communication with
the City.
8. AutoCAD to ArclNFO Conversion Deliverable
After the AutoCAD data has been updated with the results of the Field Edit, ADR ,
Inc. will translate the data from AutoCAD into the current version of ArcINFO. The
translation will be accomplished in an automated fashion that will create a series of
iscoverages, which correspond to the layers of planimetric features in AutoCAD.
9
Textual annotation will be translated in to ArcINFO annotation coverage. The
attribution contained in the INFO files of the coverage will consist of all the standard
default items that are created using ESRI GIS software. Each of the coverages will
then be fully edited to detect and correct topological errors such as overshoots,
undershoots and node errors. The ArcINFO commands CLEAN and BUILD will be
used to ensure the proper topology. The coverages will be tiled to conform to the
City's map sheet layout. After the coverages have passed ADR, Inc.'s GIS quality
control procedures, single precision export files will be generated so that the data can
be imported into the City's PC -based GIS software. Such single -precision data and
the resulting ArcView and ArcCAD themes have certain accuracy and map feature
limitations that are inherent in the current releases of ArcView and ArcCAD PC -based
software developed by Environmental Systems Research Institute (ESRI). Finally,
the coverages will be tiled to conform to the landbase map sheet layout specified in
Section IV, Item B5.
The deliverables for Items five (5) through eight (8) will be in accordance with
Attachment "E", Section 1, Item " Q".
9. Digital Orthophotography Deliverable
All final imagery will be generated using full digital analytical or differential
9 rY g 9 g Y
rectification. The source photography will meet NMAS Standards for one inch equals
thirty feet (1" = 30) mapping. The digital photography will be scanned in to produce
a pixel with a resolution of one-half (1/2) foot. When the images are produced, no
seams or join lines will be visible. Once the diapositives have been scanned into a
digital format, the histogram ranges and positions will be reviewed to ensure full
brightness range from zero (0) to two hundred and twenty five (225) for each band.
The scanned images will all be of a uniform quality so that image breaks and partial
image outage and partial image outages are not noticeable, and differences are not
apparent when tiled together. When orthorectified, results will be reviewed for any
anomalies in processing, and the imagery will be evaluated for fit to the land base,
and overall image and tone quality.
The deliverables for this phase shall be tile format (1" = 30) digital ortho files in TIFF
format on CD-ROM. The digital orthophotography files shall visually coincide with the
tile format (1" = 30') planimetric map deliverables.
10. Functional Needs Assessment Deliverable
ADR, Inc. will provide a detailed needs assessment as described in Attachment
"E" Pilot Project.
10
11. Generalized Database Design Deliverable
ADR, Inc. will provide a generalized database design as described in Attachment "E"
PILOT PROJECT.
12. Phase I GIS Pilot Project Deliverable
The pilot project will identify the costs of full GIS development, including the
previously not budgeted underground utility line work. The utility line conversion, as
described in Attachment "E", PILOT PROJECT, shall include existing utility as -built
Plans, survey and Cad files converted to the new 1" = 30' planimetric map and digital
ortho photography based upon a data base design developed by ADR, Inc. and
agreed to by the City.
City of c, Florida. Date. February 11, 1998
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ATTACHMENT "D"
CITY OF TAMARAC
PROPOSED LAND BASE FEATURES STANDARD
CLASS NAME
FEATURE
TYPE
COLOR ATTRIBUTE
CADASTRAL
CABLK
BLOCK
POLYGON
BLUE BLOCK ID
CACENSUS
CENSUS BOUNDARY
POLYGON
CACNDO
CONDO BOUNDARY
POLYGON
CACTYBDY
COUNTY BOUNDARY
POLYGON
CAESMTCN
EASEMENT, CANAL
ARC
CAESMTRW
EASEMENT, ROW
ARC
CAESMTUT
EASEMENT, UTILITY
ARC
CAGOVLI
GOVERNMENT LOT LINE
ARC
CAHSTLL
HISTORICAL LOT LINE
ARC
GREY
CAMEALI
MEANDER LINE
ARC
CAMUNBDY
TOWN OR CITY BNDY
POLYGON
CAPRCL
PARCEL
ARC
GREEN
CARGELI
RANGE ARC
ARC
CAROW
RIGHT OF WAY LINE
ARC
CASECLI
SECTION LINE
ARC
CASTBDY
STATE BOUNDARY
ARC
CASTLTLI
STATE LOT LINE
ARC
CASUBDIV
SUBDIVISION
POLYGON
PURPLE
CATWPLI
TOWNSHIP LINE
POLYGON
CAVTNG
VOTING BOUNDARY
POLYGON
CAWITLI
WITNESS LINE
ARC
CAZIP
ZIP CODE BOUNDARY
POLYGON
CAZONE
ZONING BOUNDARY
POLYGON
CONTROL
COHZ
HORIZONTAL CONTROL
POINT
COMMON
MONUMENT
POINT
COPCP
HORIZIVERTICAL CTRL
POINT
COPRPC
PROPERTY CORNER
POINT
COSECT
CO. SECTION CORNER
POINT
COVT
VERTICAL CTRL
POINT
ELEVATION
ELBRGSPT
BRIDGE SPOT
POINT
ELCNT
INDEX CONTOUR
ARC
ELCNTHD
INDEX CONTOUR HIDDEN
ARC
ELDWCNT
DNV INDEX CONTOUR
ARC
ELDWICNT
DAN INT. CONTOUR
ARC
ELGRDLI
GRADE CHANGE LINE
ARC
ELICNT
INTERM. CONTOUR
ARC
ELCCNTHD
INTERM. CONTOUR HID
ARC
ELMSPNTS
MASS POINTS
POINT
ELSPOT
SPOT ELEVATION
POINT
13
CLASS NAME FEATURE TYPE COLOR ATTRIBUTE
HYDROGRAPHY
HYBLKHD
BULKHEAD
ARC
HYBRKLI '
BREAK LINES
ARC
HYCSTLI
COASTLINE
ARC
HYDAM
DAM OR SPILLWAY
ARC
HYDT
DITCH
ARC
HYDRAIN
DRAINAGE
ARC
HYFLWAR
FLOW ARROW
POINT
HYHDWL
HEADWALL
ARC
HYINTCST
INTERCOASTAL
ARC
HYLAT
LATERALS
ARC
HYLK
LAKE
ARC
HYMGRCNL
MAJOR CANAL
ARC
HYMINCNL
MINOR CANAL
ARC
HYRVR
RIVER
ARC
HYSWAMP
SWAMP
POINT
MICELLANEOUS
MIALL
ALL PURPOSE OUTLINE
ARC
MIARUC
AREA UNDER CONST.
ARC
MIATHCTS
ATHLETIC COURTS
POLYGON
MIATHFLD
ATHLETIC FIELD
POLYGON
MIBASELI
BASE LINE
ARC
MIBENCH
BENCH
POINT
MIBILARD
BILLBOARD
POINT
MICMTRY
CEMETERY
ARC
MIFLAGPL
FLAGPOLE
POINT
MIGLFCRS
GOLF COURSE FEATURE
ARC/POLYGON
MIGRIDLI
GRID LINES
ARC
MIMCHLIIN
SIDE BORD./ MATCH LINE
ARC
MIMLBX
MAILBOX
POINT
MINARR
NORTH ARROW
POINT
MIOBJ
MISCELLANEOUS OBJ
ARC
MIOBJ
MISCELLANEOUS OBJ
POINT
MIPLS
PILES
ARC
MIPRKS
PARKS AND PLAYGRNDS
ARC/POLYGON
MIPRIMLEX
PRIVATE MAILBOX
POINT
MIPST
POST
POINT
MISIGN
SIGN
POINT
ROAD
ROAIRPRT
AIRPORT
ARC
ROBRG
BRIDGE
ARC
ROCRB
CURB ROAD
ARC
ROCRBDW
CURBED DRIVEWAY
ARC
ROCRBPKG
CURBED PARKING
ARC
RODRT
RODRWY
DIRT ROAD
DRIVEWAY
ARC
ARC
14
ROGDRL
ROPNTLI
ROPRKG
ROSHLOR
ROTRL
ROUCRB
STRUCTURE
STAGPOOL
SYBGPOOL
STRLDG
STBLDGCO
STBLDGLV
STBLDGCH
STALOGUC
SYDECK
STFNC
STFNTN
STGRNHSE
STGUTTER
STHCRAMP
STPATIO
STPIER
STPIPE
STPIPESU
STPLTFRM
STPOOL
STPRCH
STPRTYWL
STRAMP
STROOFDT
STRUINS
STSFNC
STSHED
STSSBLDG
STSSFNC
STSTEP
STSW
STTANK
STTRLR
SUWR
STWALL
TRANSPORTATION
TRABDRR
TRCTSHLD
TRFLSHLD
TRINSHLD
TRPRKMTR
TRRR
GUIDERAIL
ARC
PAINTED LINES
ARC
PARKING AREA
POLYGON
SHOULDER
ARC
TRAIL
ARC
UNCURB ROAD
ARC
ABOVE GROUND POOL POLYGON
BELOW GROUND POOL POLYGON
BUILDING
POLYGON
BUILDING CORNERS
ARC
BUILDING LEVEL
ARC
BUILDING OVERHANG
ARC/POLYGON
BUILDING UNDER CONST,
ARC/POLYGON
DECK
ARC/POLYGON
FENCE
ARC
FOUNTAIN
ARC
GREENHOUSE
ARC/POLYGON
GUTTER
ARC
HANDICAP RAMP
ARC
PATIO, CONCRETE PAD
ARC/POLYGON
PIERS AND DOCKS
ARC
PIPES
ARC
PIPE SUPPORTS
POINT
PLATFORM
ARC/POLYGON
POOL
ARC/POLYGON
PORCHES
ARC
PARTY WALLS
ARC
RAMP
ARC
ROOF DETAIL
ARC
RUINS
ARC
STONE FENCE
ARC
SHED
ARC/POLYGON
SUBSTATION BUILDING
ARC/POLYGON
SUBSTATION FENCE
ARC
STEPS
ARC
SIDEWALK
ARC
TANKS, STACKS, SILOS
ARC/POLYGON
HOUSE TRAILER
POLYGON
TOWERS
POINT/POLYGON
WALL
ARC
ABANDONED RAILROAD ARC
COUNTY ROAD SHIELD POINT
FLORIDA ROAD SHIELD POINT
INTRSTATE ROAD SHIELD POINT
PARKING METER POINT
RAILROAD ARC
15
TRRRCSIG
R/R CROSSING SIGNAL
POINT
TRRRSIGBX
R/R SIGNAL BOX
POINT
TRRRSW
R/R SWITCH
POINT
TRSTSH.LD
STATE ROAD SHIELD
POINT
TRTNL
TUNNEL
ARC
TRTRAFCB
TRAFFIC CONTROL BOX
POINT
TRTRAFCT
TRAFFIC CTRL TREADLE
POINT
TRTRAFSG
TRAFFIC SIGNAL
POINT
TRTRAFSP
TRAFFIC SIGNAL POLE
POINT
TRUSSHLD
U.S. ROAD SHIELD
POINT
TEXT
TXACG
ACREAGES
TEXT
TXANNOT
GEN. ANNOTATION
TEXT
TXSLDGNO
BUILDING NUMBERS
TEXT
TXCGRDVL
COR. GRID VALUES
TEXT
TXCNDO
CONDO NAMES
TEXT
TXCNTLA
INDEX CNTL. LABEL
TEXT
TXCRBRO
CURB ROAD
TEXT
TXDRNPS
DRAINAGE PIPE SIZE
TEXT
TXDWDS
DENSE WOODS
TEXT
TXDWICLA
D/W INDEX CNTR LABEL
TEXT
TXELCCS
ELECT. CONDUIT SIZE
TEXT
TX FTG
FOOTAGES
TEXT
TXGASPS
GAS PIPE SIZE
TEXT
TXGRDVL
GRID VALUES
TEXT
TXLOT
LOT NUMBER
TEXT
TXORBPGE
OFF. REC. BK & PG
TEXT
TXPLTPGE
PLAT SOCK & PAGE
TEXT
TXPRPIN
PROPERTY INFO
TEXT
TXRIMINV
RIM, INVERT ELEV
TEXT
TXRONM
ROAD NAME
TEXT
TXSANPS
SANITARY PIPE SIZE
TEXT
TXSECCO
SECTION CORNER NO.
TEXT
TXSPT
SPOT ELEVATION
TEXT
TXSRVY
SUR/GEO MNMTS
TEXT
TXSUBDV
SUBDIVISION NUMBER
TEXT
TXTELCS
TEL. CONDUIT SIZE
TEXT
TXWTR
WATER BODIES
TEXT
TXWTRPS
WATER PIPE SIZE
TEXT
UTILITY
UTCB
CATCH BASIN
POINT
UTCIBLBX
CABLE BOX
POINT
UTCBLMH
CABLE MANHOLE
POINT
UTCLNOUT
CLEANOUT
POINT
UTDI
DROP INLET
POINT
UTELCBX
ELECTRIC BOX
POINT
UTELCC
ELECTRIC CONDUIT
ARC
UTELCMH
ELECTRIC MANHOLE
POINT
16
.
UTPAB
UTFH
FIRE ALARM BOX
FIRE HYDRANT
POINT
POINT
UTFRMH
FIRE MANHOLE
POINT
UTGASP
GAS PIPE
ARC
UTGASVLV
GAS VALVE
POINT
UTORT
GFATE
POINT
UTOW .:
GUY WIRE
POINT
UTINSANP
INTERCEPT. SAN/ PIPE
ARC
UTINTMH
INTERCEPT MANHOLE
POINT
UTLAMPP
LAMP POST (PRIVATE)
POINT
UTLP
LIGHT POLE
POINT
UTMC
METAL COVER
POINT
UTMH
MANHOLE
POINT
UTMHWCB
MANHOLE CATCHBASIN
POINT
UTILITY UTPAB
POLICE ALARM BOX
POINT
UTPEDSP
PEDEST. SIG. POLE
POINT
UTPL
POWER LINES
ARC
UTSANMH
SANITARY MANHOLE
POINT
UTSANP
SANITARY PIPE
ARC
UTSPPL
SUPPORT POLE
POINT
UTSSMH
STORM SEW. MANHOLE
POINT
UTSSP
STORM SEWER PIPE
ARC
UTTEL
TELEPHONE
POINT
.
UTTELBX
UTTELC
TELEPHONE BOX
TELEPHONE CONDUIT
POINT
ARC
UTTELMH
TELEPHONE MANHOLE
POINT
UTTRNSGD
TRANSFORM. -GROUND
POINT
UTUP
UTLITY POLE
POINT
UTUPWL
UTILITY POLE W/ LIGHT
POINT
UTVLV
VALVE
POINT
UTWELL
WELL
POINT
UTWTRMH
WATER MANHOLE
POINT
UTWTRP
WATER PIPE
ARC
UTWTRVLV
WATER VALVE
POINT
VEGETATION
VEBASHA
BRUSH AREA
POLYGON
VEDNSWDS
DENSE WOODS
ARC/POLYGON
VEEVERTR
EVERGREEN TREE
POINT
VEORCHD
ORCHARD
ARC/POLYGON
VEPLMTR
PALM TREE
POINT
VESHRB
SINGLE SHRUB
POINT
VESHRBA
SHRUB AREA
ARC/POLYGON
VETR
SINGLE TREE
POINT
VEWDA
WOODED AREA
ARC/POLYGON
City of Tamarac, Florida
. Robert . Noe, - City Mana _ J'
ADR, Inc. !
17
Date: February 11, 1998
n
Date:7.J/Jl� 7
•
ATTACHMENT "E"
PILOT PROJECT
SECTION I. INTRODUCTION
This Section contains the ADR, Inc.'s detailed technical scope to the tasks outlined for the
pilot project.
A. General Approach to the Project
The ADR, Inc. project development and production team will use the City's project
definitions and specification to compile a pilot project using geodetic control surveying,
aerial photography, aerotriangulation, planimetric mapping, stereo compilation of Digital
Elevation Models (DEM), and digital orthophotography production.
Throughout the life cycle of the pilot project, the ADR, Inc. Team will work closely with
the City's GIS project team to arrange meetings or submittals for approval as required,
to accomplish current project activities, and to confirm and develop plans for upcoming
mapping and GIS activities.
B. Overall Technical Plan of Operations
The overall project workflow for the City's pilot project will encompass the following
scope of services:
Preliminary project meetings and project planning
Conducting a detailed functional needs assessment for the entire City
Provide a comprehensive GIS database design based upon conducting the
detailed functional needs assessment
Generating DEM AutoCAD drawing files, ArclNFO coverages, and paper plots
Preparing 1" =30' tile format planimetric map files
Preparing one-half (1/2) foot pixel resolution for digital orthophotography
Submittal of check plots, digital files and mylar copies of planimetric map sheets
Full digital and field edit
Providing ongoing support, as necessary, to ensure optimum development of future
GIS and mapping efforts
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0 C. Pilot Protect Im lementation Meeting and Project Planning
Upon commencement of the contract, the ADR, Inc. Team will meet with the GIS project
team members for the purpose of gaining an understanding of the future mapping
services and products that are desired so as to ensure that pilot project products provide
the proper foundation for future efforts.
The major focus of this meeting will be to:
Study the overall workflow for the project
Review and finalize pilot project goals and objectives
Define a delivery schedule for the Phase I project
Address any outstanding administrative issues
Once the pilot project plan is approved, ADR, Inc. will commence project initiation. Any
mutually agreed upon modifications to the scope of services will be documented during
the project specification review.
D. Project Tracking
0 ADR, Inc. will meet with the City's GIS Specialist throughout the pilot project. ADR,
Inc.'s lead on -site point of contact will be Robert J. Pearsall.
ADR, Inc. will use automated systems to track and monitor production throughout the
project. These systems include a company -wide production database, specifically
developed by ADR, Inc. to track all projects in progress. ADR, Inc. will use Microsoft
Project to monitor and display the progress of the mapping effort.
A written pilot project status report will be provided to the City and will include:
Tasks completed and products delivered
Meetings held, planned, or required
Issues/problems encountered (related to both production and management)
Anticipated issues and production goals for the next reporting period
During the initial pilot project coordination meetings, a preliminary Project Schedule
Chart will be developed to outline the scope of services as understood by the ADR, Inc.
Team to accomplish the City's Phase I project.
19
0
E. Review of Existing Materials and Digital Information
ADR, Inc. will review all existing paper and digital pilot project materials to be provided
by the City, including as -built plans, utility infrastructure, ArcINFO coverages, Arcview
shape files, AutoCAD drawings and database files. Any inconsistencies, errors, or
questions concerning these materials will be discussed with the City's GIS Specialist
and resolved before any technical work on the pilot project begins.
F. Pilot Pro'ect Area for Phase I
The City has indicated that the pilot project area shall be Land Sections 7 and 8,
Township 49 south, Range 41 east. ADR, Inc.'s production and GIS team will develop
a pilot project area to serve as a means for testing and verifying acceptable mapping
procedures, GIS Applications and deliverables.
G. Detailed Functional Needs Assessment
ADR, Inc. has developed a proven strategy for the design of Geographic Information
Systems. It consists of a defined series of steps that progressively designs each
component of the GIS at the conceptual level and describes how it will be implemented.
The first step is the Needs Assessment. The purpose is to define and document the
GIS needs for each of the designated users. The following paragraphs describe the
components of the Needs Assessment.
1. GIS Task Force
If it does not already exist, ADR, Inc. strongly recommends that a GIS Committee or Task
Force be created with representation by all of the expected major user departments. This
group should be formed and active during the work associated with this proposal. ADR,
Inc. further recommends that one (1) of the members of the Task Force be named GIS
Coordinator or equivalent. This person will then serve as a point of contact with ADR, Inc.
Team personnel. Included with the strategic implementation plan will be a
recommendation for a permanent GIS management and organizational structure. This
structure should be in place during the implementation phase.
The Task Force should be charged with developing a vision for the City of Tamarac's GIS.
The ADR, Inc. Team will assist the Task Force in defining the optimum path that will met
the City's needs and priorities.
2. Questionnaires
The ADR, Inc. Team will submit a set of questionnaires to the GIS Coordinator and they
should then be distributed to key representatives from each of the departments and offices
20
to be interviewed. The questionnaires will focus on both procedures and data that are
used in the course of their operations. ADR, Inc. will also ask for sample copies of the
data to be prepared in advance of the interviews. ADR, Inc. will indicate which data they
have already received from the City to avoid duplication. The questionnaires will help
prepare the participants in advance of the interviews and will improve the efficiency of the
process. The GIS Coordinator will collect the completed questionnaire and deliver them to
the ADR, Inc. Team for review. After the questionnaires have been reviewed, the Kickoff
Meeting will be scheduled.
3. The Kickoff Meeting
The Kickoff Meeting will be scheduled immediately prior to the interviews. The purpose of
the meeting will be to:
• Review the goals and objectives of the GIS initiative
• Discuss the interview process
• Introduce the personnel who will be conducting the interviews
Prior to the Kickoff Meeting, the GIS Coordinator should have scheduled all of the
interviews with the assistance of project personnel regarding the preferred sequence and
duration.
4. Interviews
The primary purpose of the interviews is to gather the information necessary to analyze
geographically related operations and supporting data. The following departments in the
City of Tamarac are to be interviewed:
(1) Community Development
(2) Fire
(3) Finance
(4) MIS
(5) Public Works
(6) Utilities
(7) Parks and Social Services
Since the core of a GIS is the database, the evaluation of how data is used in the current
operations is a critical aspect of the design process. From the beginning, ADR, Inc. will
ask those being interviewed to prioritize their tasks. This enables ADR, Inc. to focus our
efforts on the most important ones. For the priority tasks, ADR, Inc. will:
(1) Identify the task.
0 -
21
(2) Describe the processes involved in the performance of the task.
(3) Identify data, both spatial and tabular, that is required to support the task. ADR,
Inc. will methodically determine which data is created by that department and
which data is created by others and used by the department. In this manner, it will
be possible to evaluate interdepartmental needs. and critical data -sharing
requirements.
(4) Identify products (such as maps and reports) that are generated by each task.
An inventory of maps currently being used will be generated. For hard -copy maps, the
scale, size, medium, quantity, area of coverage, positional accuracy of mapped features,
coordinate system, year produced, currency, condition, frequency of updates, frequency
of use, where it is stored, update backlogs, required or suggested improvements,
current function and a list of users of the map (both inside and outside the department)
will be recorded. Also a sample of each map will be requested (if not already provided
with the questionnaires or already in our possession) to assist in the design of the
conversion, if required. For digital maps, such additional items as format and current
software platforms will be recorded. This includes data currently in AutoCAD format.
An inventory of all tabular or attribute data will be generated. This data will appear in
various forms and places. Examples include index cards, data posted on maps,
microfilm and microfiche. We will make notes concerning its location, condition, update
frequency and backlogs, current and desired function, suggested improvements and
users.
Some of the attribute data may be already in digital form. In this case, we record the
format and software platform where the data resides in addition to the data structure that
is employed. Samples of the digital data, if not already supplied, will be requested.
The current decision processes for each department will be analyzed along with the role
that geographically based information (both spatial and tabular) may play in the
performance of the priority tasks. ADR, Inc. will address the flow of data among
departments in the context of the planned GIS.
ADR, Inc. will also evaluate existing computer hardware and software resources and
data communications (network) capabilities.
5. Application Priorities
Even if it would be financially possible, detailed design and implementation of all potential
applications is not recommended. The City and the ADR, Inc. Team will review and
22
prioritize the list of potential applications that were identified during the interviews. The
priority applications will be mutually agreed upon (by the City and the ADR, Inc. Team) as
the ones that will receive full application definition. It is not possible to predict in advance
which applications in which departments will be included, but the total will not be less than
seven (7), one (1) for each department. These selected applications will be referenced
hereafter as the "Initial Applications" and will be submitted to the City as a part of the
Staged Implementation Recommendation which is discussed below.
6. Application Definition
Project personnel will document the Initial Applications that have been prioritized by the
ADR, Inc. Team and the City. The applications definition will document the types of GIS
data that will be used to accomplish the task. Options regarding the choice of graphic
primitives for each GIS data layer will be discussed as well as a recommended inventory
of attribute fields. Linking non -attribute data to specific map features will also be discussed
(such as photographic images, word processing documents and scanned documents).
7. Conceptual Database Design
Based on the Initial Applications and the data required to support them, a conceptual
database design will be presented. The design will include a thematic layering scheme
that will document all of the GIS data layers required to support them. This is commonly
referred to as a matrix of entities and attributes. The entities are the map features and the
attributes are the tabular data that is linked to them. Also shown will be the graphic
primitives for each layer, the most probable link item and the source data. Steps will be
taken to identify tabular data quantities and sources for the attributes in support of the
Initial Applications.
In addition to data layers that are based on the planimetric mapping data or converted
hard -copy maps, there is another very useful source of data, custom data layers. Custom
data layers are typically created by "heads -up digitizing", a process where the user calls
up one (1) or more existing data layers and then adds features to a new data layer based
on their position relative to the existing data layers.
If the Initial Applications require data from outside sources, such as County, State or
Federal agencies, the ADR, Inc. Team will identify the source of information for those
applications.
It is important to note that a detailed physical database design will be provided for each
GIS data layer that is implemented for the City. This will include all of the planimetric
ArcINFO coverages and the utility coverages within the pilot area.
23
This will comp
lete the first phase of the project. The second phase, the Strategic
Implementation Plan, consists of a series of recommendations and strategies that will
enable the implementation of a system that will meet the requirements identified in the
Needs Assessment.
H. Strategic Implementation Plan
The next step is probably the most critical one (1) of the entire design process. The
Strategic Implementation Plan is essentially the blueprint for the implementation of the
Initial Applications.
The plan involves a series of recommendations for all aspects of the system which together
form the strategy (hence "strategic") for the implementation. The strategy ADR, Inc.
proposes is one (1) which has been proven to be successful with previous projects.
At this stage, the level of communications between the ADR, Inc. Team and the GIS
Coordinator/Task Force will increase.
1. GIS Software Recommendation
The City of Tamarac has already indicated its preference for GIS software developed by
Environmental Systems Research Institute (ESRI). The majority of existing municipal GIS
data in the United States is structured in ESRI "coverages." The word, "coverage" is
synonymous with data layer. ESRI has developed GIS software for both UNIX and PC
(Windows 95 and NT) systems. Discussions with City personnel indicated a preference
for a PC -based software solution. The City has made a substantial commitment to
AutoCAD. The GIS software that will be used to edit the maps should integrate with the
AutoCAD environment.
For the Utility Department, ADR, Inc. will be making a recommendation for the acquisition
of facilities management (FM) software. It will be necessary to decide on the FM software
prior to the conversion of the utilities in the pilot area because the conversion specifications
will have to conform to the data model employed by the FM software. Not long ago, a high
degree of customization of GIS software was required. With the advent of highly popular
desktop GIS software has come a proliferation of third -party application development for
these platforms. ADR, Inc. strongly recommends that this software be evaluated prior to
customization. "Reinventing the wheel" is costly and unnecessary.
2. Hardware Recommendations
We will work closely with the City's MIS Director to evaluate the existing and future
computer systems so that planning for the GIS design can be properly integrated. Once
24
this is understood we will be able
to make recommendations for hardware upgrades and
new acquisitions that will support the GIS design. Detailed recommendations for industry -
standard hardware will be included with the Development Plan. The hardware
requirements recommendation will include both computers and peripherals.
3. Data Communications (Network) Recommendation
ADR, Inc. will evaluate the status of existing computer networks and make
recommendations on any configuration changes that may be required to implement the
GIS. The primary issues that ADR, Inc. will address are the distribution of GIS data
throughout the network. Some data sets are large and static (they rarely change). An
example could be digital orthophotography. It may be better to store such data locally on
CDS rather than load down the network transferring these data sets from a central file
server.
The data distribution will be controlled by several factors including user vs. creator
designations, database maintenance responsibilities, and the size of the data sets in
relation to the available transfer rates on the network. Also, the database and network
designs will determine bandwidth requirements for acceptable transfer rates. GIS.
database maintenance responsibilities should be included in any network design so that
equipment suitable for spatial updates is convenient to those responsible for them.
There are some caveats regarding network design. The design should address data
security issues such as read-only versus read -and -write permissions. Protecting the
integrity of the data should be a primary concern of any network design. Police records,
for instance, must be protected from access by other departments. It will be necessary to
integrate the database maintenance procedures with the issues of data communications
because the file permissions are most often related to log -in protocols established at the
network level. Database maintenance recommendations will be part of a later
Implementation Phase and should be developed for each data set as it enters the GIS
environment.
4. Systems Integration Recommendations
For those existing computer systems that may be integrated with the GIS, ADR, Inc. will
make recommendations regarding the methodology. Specifically the City has indicated its
desire for ADR, Inc. to evaluate integration with the HTE system. Sometimes this requires
additional investigation with the manufacturer of the software whose cooperation is
required. ADR, Inc. may request the City's assistance in gaining this cooperation. In
some cases, it will be possible to import such data directly into the GIS database. In other
cases, a special interface will have to be employed so that the GIS can share the existing
data in its native format. The actual integration of the GIS with other computer systems
25
• and the development of inte
rfaces erfaces are not a part of the current scope of services.
5. Data Conversion Recommendations
Data conversion is typically the most expensive component of GIS. The ADR, Inc. Team
will provide the City with a listing of the spatial and tabular data that will have to be
converted to support the Initial Applications.
For each data layer, ADR, Inc. will describe the recommended conversion methodology.
In some cases, there may be multiple options with varying cost implications. ADR, Inc.
will recommend the option that best meets the City's goals and budget requirements. The
conversion recommendations may apply to the spatial database only, leaving the
population of the tabular database to City personnel.
6. GIS Organizational and Management Recommendation
When a GIS is managed and staffed properly, the opportunity for success is high; the
converse is also true. The key factors that determine the GIS organization are the
functional needs and structure of the organization it serves. Options include a team
110 represented by each of the participating departments or management by a single
department. In both cases, a single individual should be responsible for managing the
system. In practical terms, the role of GIS System Manager may fall to an existing City
employee whose knowledge and skills closely match the job requirements or possibly to
a new employee. The decision concerning how the GIS at the City of Tamarac will be
managed will be made by City personnel. ADR, Inc. will be available to guide the decision
with a recommendation for a permanent management structure.
E
With multiple department users, the design of the organizational and management
structure should involve the highest level of management in the City. Once they are
decided upon, the structure, job responsibilities and the need to provide service to all
departments should be documented. Once the GIS are operational, the System Manager
may be inundated with requests for GIS services. The organizational should address the
assignment of priorities to such requests.
The ADR, Inc. Team will make specific recommendations concerning the appropriate initial
staffing requirements with provisions for future growth and expansion of the user base.
ADR, Inc. recommends that the structure for managing the GIS be in place prior to the
initiation of the Implementation Plan. This will enable the City to derive the maximum
benefit from the implementation process through learning and participation.
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7. Training Recommendation
ADR, Inc. will make a specific recommendation regarding the training they feel is
necessary for City personnel to operate the GIS and FM software. Special attention will
be paid to those operations that are required to update and maintain the spatial and tabular
databases. This approach will reduce the cost of implementation by enabling the City to
create portions of the GIS database. If special thematic maps are required for one-time
special purposes, such as presentations to City Officials, ADR, Inc. would recommend that
the training include the techniques used to produce them. The recommendation will
include the amount of training and its estimated cost.
There are options that the City may want to consider. One (1) is to provide professional
certified training for all personnel that will be involved with the system. Another is to train
a limited number of key personnel who would, in turn, train the others. ADR, Inc. refers to
this as a "Train the trainers."
8. Five year Plan
The results of the Strategic Implementation Plan will be presented to the City in the form
. of a staged five-year plan for the implementation of the Initial Applications. It is important
to recognize that the development of a GIS with all its benefits does not represent a one-
time investment. Although the majority of the cost will be incurred during the initial
implementation phase, that investment must be protected by ensuring that the data, once
acquired or converted is properly maintained (updated). It is likely that the City will want
to add new applications as the GIS develops. The City may decide to convert data that
was not converted during the initial implementation. Existing applications may be modified
or extended. Certainly, upgrades to both software (GIS, FM, operating systems) and
hardware will be required over time. Education and training for personnel will be required
to keep pace with fast -changing information technologies. Finally, support from external
sources may be occasionally required although the plan should be for the City to be as
self-sufficient as possible.
0
I. Detailed Database Design
The detailed functional needs assessment will provide sufficient additional information on
the entity relationships, nomenclature, identification, attributes, and values used by the
City. ADR, Inc. understands that the City initially desires each feature set be delivered as
a separate coverage, though the detailed needs analysis may reveal more efficient or
logical structures.
27
0 J. Detailed Pilot -Project Technical Approach
1. Stereo Compilation
Once a decision has been made regarding the detailed functional needs assessment and
database design has been determined, ADR, Inc. will review -the aerial diapositives and
control and aerotriangulation reports and begin the process of photogrammetrically
compiling the land base features. This will be accomplished by the stereo digitizing of the
land base map features, extracted from the black and white aerial photography. Data will
be captured in the appropriate plane coordinate system and horizontal and vertical datum.
To accomplish this phase of the project, ADR, Inc. will use precision stereo plotting
instruments. The analytical solutions, aerial calibration, and geodetic control data are
downloaded into the photogrammetric device and accurately registered to the photography.
This process involves mathematically orienting the stereo model with the stereo plotting
instrument to create a stereoscopic, three-dimensional image of the earth's surface. The
photogrammetrist will then interpret and compile the mapping features as seen through the
optics of the instrument.
0 K. Planimetric Detail
All planimetric and topographic detail will be stereo compiled using direct digital capture
on fully analytic stereo plotters. To accomplish this phase of the project, ADR, Inc. will. use
precision analytical stereo plotting instruments. The 9" x 9" aerial photographs are
arranged in overlapping pairs (commonly referred to as a stereo model) and are then
mounted in the stereo plotter for compilation. The analytical solutions, aerial calibration,
and geodetic control data are downloaded into the photogrammetric device and accurately
registered to the photography.
This process involves mathematically orienting the stereo model with the instrument to
create a stereoscopic three-dimensional image of the earth's surface. It then becomes the
task of the photogrammetrist to interpret and compile the mapping features as seen
through the optics of the instrument.
L. Prelimina Out ut/Stereo Compilation Review
ADR, Inc. implements digital batch processing routines to ensure snapping and continuity.
In addition, ADR, Inc. will produce preliminary output of all stereo compilation for the
purpose of digital review and edit. Senior cartographers will review the preliminary output
and mark the hard copies, as necessary. This quality control step will ensure proper
cartographic rendition and will verify the stereo compilation is complete. If required, the
28
0
senior cartographer will request a stereo model "reset" for the purpose of verification.
M. Digital Ortho hoto ra h
All final imagery will be generated using full digital analytical or differential rectification.
The source photography will provide mapping that meets National Map Accuracy
Standards for one inch equals thirty feet (1" = 30") mapping. The digital photography will
be scanned into produce a pixel with a resolution of one-half (1/2) foot. When the images
are produced, no seams or join lines will be visible. Once the diapositives have been
scanned into a digital format, the histogram ranges and positions will be reviewed to
ensure full brightness range from zero (1) to two hundred and twenty five (225) for each
band. The scanned images will all be of a uniform quality so that image breaks and partial
image outage and partial image outages are not noticeable, and differences are not
apparent when tiled together. When ortho rectified, results will be reviewed for any
anomalies in processing, and the imagery will be evaluated for fit to the land base, and
overall image and tone quality. This will be tiled into 1250' x 1250' tiles for delivery.
N. Land Base Map Features Naming Convention
The City has ado16 pted a naming convention for map features that is compatible with the
AutoCAD and the ArcINFO environment. During the needs assessment ADR, Inc. shall
work closely with the City to recommended enhancements to the class, feature type and
standard attributes. See Attachment "D".
O. Generation of ArcINFO Coverages
ADR, Inc. will generate ArcINFO coverages of the digital land base files. ADR, Inc. will
generate coverages for feature types. The coverages will be correctly -tiled, edge -matched,
and topologically correct per the database design standards. The coverages will be
delivered in ArcINFO version 7.x double -precision format, then converted into ArcCAD
single precision format.
P. Water Sanitary, Stormwater, and Gas Conversion For Pilot Area Only)
ADR, Inc. will also perform conversion of water, sanitary, stormwater and gas source
materials in ArcINFO using a suite of automated interactive conversion tools to streamline
the conversion process and ensure consistent data quality. The production process for
data conversion is as follows:
1. Clean-up of Source Data
0 ADR, Inc. will analyze source maps as associated databases to identify a complete set of
29
11
fe
ature types, attributes, values, annotation items, and feature IDs. ADR, Inc. will create
a project -specific production database containing valid attributes, values, and symbology
based upon the City's design, and if not available, our standard template. ADR, Inc.'s
conversion tools will access the project database for valid attributes and values for specific
feature types, thus ensuring that only valid values can be entered.
ADR, Inc. understands that the following source material is available from the City:
Water design drawings
• Water system distribution maps and digital AutoCAD files
• Sanitary sewer design and plan -profile drawings
• Sanitary sewer system map sheets and digital AutoCAD files
• Storm sewer system map sheets and digital AutoCAD files
• Natural gas line plans and as -built drawings
2. Capture of Features, Ids, Attributes and Annotation
ADR, Inc. will digitally capture point features (manholes, inlets, valves, etc.) in ArcINFO,
and geo-reference the point locations to the corresponding features on the
photogrammetric base map. Network connectivity will be created by "connecting the dots"
using source plans and drawings as a guide. Sanitary sewer service laterals will be
positioned relative to the geo-referenced sewer line locations using stationing values on
the source drawings. Other water, sanitary, stormwater and natural gas features (water
meters, pump stations, interconnects, valves, etc.) will also be captured in this step.
ADR, Inc. will provide its interpretation of the utility networks to the City for its review. The
City will return any corrections to ADR, Inc. within fourteen (14) working days. If no
corrections are received by ADR, Inc. within fourteen (14) working days, the networks will
be assumed to be correct as is.
3. Topologic Processing
ADR, Inc. will process the converted water, sanitary and storm sewer files to create
topologically correct ArcINFO network coverages in accordance with the database design.
Delivery will consist of ArcINFO coverage format files and external attribute databases.
4. Quality Assurance Processing
ADR, Inc. will employ, on a continuous basis as part of our automated interactive
conversion tools, the following quality assurance checks:
tut
• Over and undershoots of intersecting lines
« Closure and topology of polygons
+ Network connectivity (node -to -node)
5. Symbology
For the purposes of the pilot project where the appropriate water, waste water or storm
water feature cannot be identified on the new photogrammetric land base, ADR, Inc. will
request the assistance of City personnel in identifying or locating the appropriate base
feature. Such instances may occur when features are obscured on the aerial photography
by shadow, parked cars, building lean or dense vegetation. Assistance may also be
required when objects are too small to be resolved on the photography, such as may be
the case with valve boxes. ADR, Inc. may also request assistance in identifying specific
manhole types in instances where multiple manholes of varying types are located near
each other (manhole type can generally not be discerned on aerial photography). ADR,
Inc. shall conduct meetings and teleconferences with the City's GIS Specialist and other
departmental staff to resolve feature -identification issues at regular intervals during the
conversion process.
Q. Pilot Project Deliverables
ADR Inc. agrees to provide the following Pilot Project Section 7 and 8, Township 49S,
Range 41 E deliverables to the City:
1. One (1) reproducible and one (1) Microsoft Word copy of the Detailed Functional
Needs Assessment Report
2. One (1) set of Pilot Project geodetic data
3. Two (2) paper copies and one (1) Microsoft Word copy of documentation for each
database design, including symbology
4. One (1) copy of all DEM data in digital ASCII format, ArcINFO GRID format
5. One (1) copy of planimetric mylar plots at a scale of 1" = 30' in 1250' X 1250' the
format
6. One (1) copy of all tile format (V = 30") planimetric data in AutoCAD on CD-ROM in
1250' X 1250' the format
7. One (1) copy of all tile format (1" = 30') digital planimetric data, utility infrastructure
and in ArcINFO coverages on CD-ROM in a full land section format and in 1250' X
31
9
1250' the format
8. One (1) copy of all tile format (1" - 30') digital orthophotography on CD-ROM in 1250'
X 1250' the format
9. One (1) set 9" x 9" black and white contact print of one inch equals three hundred (1"
= 300') negative scale photography.
10. Two (2) copies of all documentation for each data layer, including symbology
11. One (1) copy of black and white photo index.
R. Additional UtiliL Infrastructure Conversion
ADR, Inc. will provide a Pilot Project document that will outline the procedures used
in the utility conversion.
Ci of marac, ` ' n
tm
1 RO S. Noe, J r �
ADR,
11
32
Date: February 11, 1998
Date: