HomeMy WebLinkAboutCity of Tamarac Resolution R-98-059LJ
February 26, 1998 Temp Reso#8162 1
March 3, 1998 -- Revision #1
CITY OF TAMARAC, FLORIDA
RESOLUTION NO R-98 ..S"q
A RESOLUTION OF THE CITY COMMISSION
OF THE CITY OF TAMARAC, FLORIDA,
APPROVING THE SUBMISSION OF THE
COMMUNITY DEVELOPMENT BLOCK
GRANT (CDBG) APPLICATION, IN THE
AMOUNT OF $300,000, TO THE COMMUNITY
DEVELOPMENT DIVISION OF BROWARD
COUNTY AS AN URBAN COUNTY RECIPIENT
OF FEDERAL GRANT PROGRAM FUNDS
FOR THE PLANNING, ENGINEERING, AND
SITE DEVELOPMENT OF A
COMMUNITY/SENIOR CENTER; CASE NO. 5-
MI-98; PROVIDING FOR CONFLICTS;
PROVIDING FOR SEVERABILITY; AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, Broward County, the Urban County Recipient of Federal Grant
Program in its 24" Year Process, is accepting applications for grant funding of eligible
activities through a competitive process; and
WHEREAS, the City of Tamarac is proactive in its efforts to maximize the use of
grants and funding sources to accomplish its established goals and objectives; and
WHEREAS, the City of Tamarac has identified the construction of a
Community/Senior Center as a strategic planning goal; and
WHEREAS, the City has an opportunity to apply to the Community Development
Division of Broward County, as the Urban County recipient for Federal Grant Funds for an
eligible project as defined by federal regulations; and
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February 26, 1998 Temp Reso#8162 2
March 3, 1998 — Revision #1
WHEREAS, the City had approved the preparation of a grant application on January
14, 1998 by approved Resolution, R-98-24, for the Planning, Engineering and Site
Development of the proposed Community/Senior Center; and
WHEREAS, the City decided to focus its grant funding application on a single
project for construction of a Community/Senior Center; and
WHEREAS, the City's application for CDBG Grant Funds has been prepared
consistent with application guidelines and includes the required information for appropriate
consideration by Broward County for the maximum grant amount of $300,000 to fund the
Planning, Engineering, and Site Development of the proposed Community/Senior Center;
.die
WHEREAS, the Grant Application requires City Commission's approval prior to its
submission to Broward County's Community Development Division; and
WHEREAS, the City has formed a Project Team, comprised of the Community
Development Director, the Parks and Recreation Director, the Public Works Director, the
Chief Building Official, and the Code Enforcement Manager, to provide the necessary
technical and professional level of commitment and oversight for this project; and
WHEREAS, the CDBG Grant Application is comprised of technical information,
which has been supplied by the members of the Project Team; and
WHEREAS, it is the recommendation of the Project Team to submit the application
for the Planning, Engineering, and Site Development of a Community/Senior Center to be
February 26, 1998 Temp Reso#8162 3
March 3, 1998 - Revision #1
constructed on the City property located in the 8700 Block of Commercial Blvd, Lots 6-14,
just east of Pine Island Road; and
WHEREAS, the City Commission of the City of Tamarac, Florida deems it to be in
the best interests of the citizens and residents of the City of Tamarac to maximize its
potential for receipt of grants and funds to accomplish its goals and priorities for the
citizens of Tamarac.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF TAMARAC, FLORIDA:
SECTION 1: The foregoing "WHEREAS" clauses are hereby ratified and
confirmed as being true and correct and are hereby made a specific part of this Resolution.
SECTION 2: That the City approves for "Exhibit A", the Community
Development Block Grant (CDBG) Application to be submitted to Broward County's
Community Development Division for consideration of the Urban County Federal Grant
Program.
SECTION 3: The approved CDBG Grant Application will be submitted to
Broward County on or before the March 16, 1998 deadline.
SECTION 4: The CDBG Application and its proposed activity represent the
wishes of the City and its citizens.
SECTION 5: All resolutions or parts of resolutions in conflict herewith are
hereby repealed to the extent of such conflict.
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February 26, 1998 Temp Reso#8162 4
March 3, 1998 - Revision #1
SECTION 6: If any clause, section, other part or application of this
Resolution is held by any court of competent jurisdiction to be unconstitutional or invalid,
in part or application, it shall not affect the validity of the remaining portions or applications
of this Resolution.
SECTION 7: This Resolution shall become effective immediately upon its
passage and adoption.
PASSED, ADOPTED AND APPROVED this
ATTEST:
PATRICIA MA CURIO
ASSISTANT CITY CLERK
I HEREBY CERTIFY that I
have approved this
RESOLUTION as to form.
MITCHELL S. K
CITY ATTORN
C:Reso8162cdbgapp1ication
i/ day of /% , 1998.
JOE SCHREIBER
MAYOR -
RECORD OF COMMIS
MAYOR SCHREIBER
DIST 1: COMM. McKAYE
DIST 2: WM MISHKIN
DIST 3: COMM. SULTANOF
DIST 4: COMM. ROBERTS
VOTE
VI PROJECT APPLICATION "EXHIBIT A"
- SUBMITTED I
DATEITIME STAMP
BOARD OF COUNTY COMMISSIONERS
BROWARD COUNTY, FLORIDA -I-ypE OF: PROJECT
COMMUNITY DEVELOPMENT BLOCK GRANT
APPLICATION FORM
(Maximum of ten pages, not including required additional FUNDING YEAR r
Information, e.g. certification, commitment Letter, etc.)
GENERALINFORMATION. .
Applicant
1. Organization Name: City
Address: 7525 NW
Telephone: 954 -724-1222
2. Contact Person:
Title:
Address:
Telephone:
3. ProjectName: City of Tamarac' s (proposed) "Community Center"
Site Preparation and Land Development
4. Grant Funds Requested $ 3 0 0 000
5. Total Project Budget $ 1 9 4 6 822
to
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6. t_1 rt 0. Noe JrCity Manage _
uthorized Person & Title (PI se Type)
March 11, 1998
Signature Date
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EXHIBIT "A'"
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Project Goals: Outline specific project goals and quantifiable objectives. Quantifiable
objectives should specifically state who, what, where and how many.
The scope of services should explain exactly what will be
accomplished with the funds requested. Describe how goals and
objectives wil I benefit low income persons or eliminate or prevent slum
and blighted conditions, or impact a problem or need of particular
urgency.
A. Project Goals and Quantifiable Objectives:
Through the support of Community Development Block Grant funds administered
by the Community Development Division of Broward County, the City of Tamarac
is proposing to provide for the preparation and development of unimproved land
for the purpose of constructing a much needed Community Center.
The goal of this project is two -fold: Goal #1 is to provide a location that can
adequately facilitate the expansion of services that are currently being provided
to senior residents at the City's Multi -Purpose Center,(MPC) and Recreation
Center. Respectively located at 7531 and 7501 University Drive, these centers
are currently being used by various groups and organizations, including the
. Broward County School Board as classroom space for its Tamarac Elementary
School. At a respective 13,500 and 5,000 square feet, competition for space at
these facilities is intensive. The City has contended with this problem by
utilizing City Hall for some senior services, and/or limiting the type of services
undertaken.
("Project Goals and Quantifiable Objective" Continued on page 19 (a) of appendixes)
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B. Detailed Scope of Services:
To the extent applicable, and with respect to Broward County's authority, the
City shall coordinate and administer all activities associated with the proposed
project, including:
• The provision of the aforementioned unimproved property.
• The provision of Architectural, Engineering, and land development
services under the regulatory requirements of the Competitive Negotiation
Act.
• The provision of, and when necessary, drawings, permits, environmental
reviews, concurrency compliance review, resolutions, and other
requirements associated with site preparation and land development.
WIN
Applicant's Management Capability: Briefly describe the capacity of your
municipality or non-profit group to
undertake or assist the proposed project.
Discuss prior experience in the
administration of Federal funds and list
existing Funding Agreements.
The City's capacity to undertake the proposed project is consistent with its most recent
population of 51,081. In addition to the construction of the current Multi -Purpose
Center (MPC), current City personnel have been involved with such projects as the
Palm Bay Club (Miami), San Souci Hotel (Miami Beach), Pines of Spring Tree
(Sunrise), and the Jockey Club (Miami ). Though the City's administrative experience
of Federal funds has been limited, it remains satisfactorily sufficient to undertake this
project. Nonetheless, to insure compliance with those requirements of Broward County
and HUD, the City has elected to contract with a private consultant firm with the
experience necessary to successfully undertake this project. As administrator of
Entitlement and Small -Cities CDBG Programs, Community Redevelopment Associates
(CRA) of Florida. Inc., experience includes administration of the site and land
development of the City of Pembroke Pines' Southwest Focal Point Senior Center,
1995. Other capital improvement projects for the cities of Pembroke Pines, Lauderhill,
and Groveland, Florida. CRA's experience with the Community Development Block
Grant (CDBG) Program includes: Consolidated Plan Preparation, Environmental
. Review Records, Davis -Bacon Requirements, Annual Action Plans, Annual
Performance Reports, and Grantee Performance Reports
Current Grant and Subsidies with Broward County Government and other
Organizations and Agencies Projects:
1.
2.
3.
1.
2.
3.
1.
2.
3.
Name: None (N/A)
Contract Period:
% Completion:
Name:
Contract Period:
% Completion:
Name:
Contract Period:
% Completion:
Name:
Contract Period:
% Completion:
20
Funding Amount:
Expenditure:
Balance:
Funding Amount:
Expenditure:
Balance:
Funding Amount:
Expenditure:
Balance:
Funding Amount:
Expenditure:
Balance:
Proposed Description: Briefly describe proposed project, including time frame
for start-up and completion, street location and census
tracts . Attach ma identifying project location. Capital
P
improvements should state anticipated linear feet of
Project or number public facilities. Public service
projects should specifically state number of clients per
year. Housing development or rehabilitation should
state number of housing units. Economic development
projects, should state number of businesses to be
assisted, jobs created and amount of loans available.
All projects should have a street address unless the
service area is county wide.
A. Project Description:
The proposed project is scheduled to provide preparation and development of
unimproved property for the construction of a planned Community Center.
The City of Tamarac is proposing to develop approximately eight (8) acres of
City -owned land for this construction. When development has been completed,
the City plans to start construction of the proposed community center.
B. Time Frame:
Ten 10 to Twelve 12 Months
C. Street Location:
This property is located in the 8700 block of West Commercial Boulevard_ More
specifically, Lots 6 through 14 of block 8, Lyons Commercial subdivision 69-42.
8700 West Commercial Boulevard, Tamarac, Florida
D. Census Trac#(s):
i F-101 1112KIII, KOK3
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Project Enhancement:
A. Project consistent with Broward Count Consolidated Plan: Yes
J Y
Project should justify which Consolidated Plan priority it will address.
The proposed project is consistent with Broward County's Consolidated Plan,
Fiscal Year 1996-2000 under priority number nine (9):
B. Project Consistent with Local Government Plans: Yes
Project letters from government entity in which the project will occur,
stating the support of the proposed project: See Exhibits
C. Countrywide Programs:
If you propose a specific program in the area of single family and rental
rehabilitation, residential redevelopment, commercial revitalization,
redevelopment plans or administration, explain how the program will be
more effective on a cost and services basis. N/A
D. Project Maintenance:
Indicate which applicable agency is responsible for maintenance of project
after completion. (Attach letters or verification). Upon completion, the City
of Tamarac's Department of Parks and Recreation shall be responsible for all
maintenance.
E. Lot Preparation:
Does your project require platting or lots?
Yes [x ] Attach platting requirements and time table for completion.
No [ ] N/A [ ]
If yes, have you determined that your project will meet the County's new
concurrency regulations?
Yes J x ] No[ ]
F. Zoning Status:
Is prospect's local zoning district proper for proposed use?
Yes [x ] Attachment documentation
No [ ] Attachment plan of action to be used to achieve to achieve
zoning change.
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BUDGET INFORMATION
Instructions:
For each cost category (personnel, fringe, etc.), enter the proposed amount
necessary to complete this project
B. Fringe Benefits
$ 0
$ 10,850
$ 10,850
C. Travel
$ 0
$
$ 0
D. Equipment
$ 0
$
$ 0
E. Supplies
$ 0
$
$ 0
F. Contractual
$ 300,000
$
$ 300,000
G. Construction
$ 0
$
$ 0
H. Other
$ 0
$ 1,600,000
$ 1,600,000
I. Totals
$ 300,000
$ 1,646,822T
$ 1,946, 822
GRAND TOTAL: $ 1, 946,822
Leveraging: Describe with supporting documentation* specific resources
your municipality or non-profit organization will bring to the
project. Include and identify in -kind contributions, sweat equity
and other resources. For housing development projects,
anticipated mortgage financing will be considered as in -kind
contribution. For economic development projects, the value of
the jobs produced in the previous year could be used as
leverage. Documentation must be provided showing name of
business, title of job and salary.
* For example - letter of commitment, resolutions, minutes of meetings, etc.
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BUDGET NARRATIVE
Instructions: The budget narrative statement should provide a detailed
justification for each cost category shown on the Budget
Information (Page #6). The budget narrative should identify non-
CDBG resources to be utilized in financing including mortgages
or construction financing for the project. Also, specify the costs
for which CDBG funding is being requested and the costs to be
covered by non-CDBG resources. Additional pages can be
added, if necessary.
H. Personnel and hours assigned to this project-
(1)
Parks and Recreation Director; 11.725 Hrs weekly x 40 weeks
@ 33.8232 per hour ($15, 863)
(2)
Community Development Director, 2.325 Hrs weekly x 40 weeks
@ 49,6755 per hour ($4, 620)
(3)
Chief Building Official, 2.238 Hrs weekly x 40 weeks @ 44.5029
5per hour ($3,984)
(4)
Public Works Director, 2.325 Hrs weekly x 40 weeks @ 50.3109
per hour ($4, 679)
(5)
Project Coordinator. 2.70 Hrs weekly x 40 weeks @ 31.6899 per
hour ($3, 421)
(6)
Support Staff, .675 Hrs weekly x 40 weeks @ 15.00 per hour
($ 405)
(7)
Finance Department, Audit as required by Broward County
($3,000)
E
I. Fringe Benefits equals 30% of Personnel (salary), or $ 10,850
F. Contractual category includes-
(1) Architectural, Engineering, and Program Consultant ($ 73, 700 )
(2) Heavy equipment for site development, ($97,500)
(3) Supplies necessary to complete this projects including piping,
concrete, sand, asphalt, etc ... ($ 66,800)
(4) Construction (Labor cost) ( $62, 000)
H. "Other' category includes the cost of the land ($1, 600, 000)
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Real Property and Relocation Policy
A. Real property:
Does your proposed project necessitate any real property to be acquired,
subordinated or leased?
Yes [ ] List legal description, street and name of property owner. (See "NOTE"
below)
No [x ]
B. Relocation:
Does your proposed project necessitate the relocation of homeowners, tenants
or commercial establishments.
Yes [ ] Outline your proposed relocation plan.
No [x]
NOTE. All acquisition must be made in conformance with the
Uniform Acquisition Procedures.
041
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24TH PROJECT EVALUATION MATRIX
PROJECT NAME City of Tamarac (Proposed -Community Center. Site Preparation
APPLICANT City of Tamarac
YES - If yes, continue rating project
NO - If no, project should receive a rating of (0) on total line
Feasibility of Project [ x ]YES [ ]NO
National Objective [ x ]YES [ ]NO
Consistency with Consolidated
Plan priorities r x IYES r 1NO
CATEGORIES TO BE RATED
MAXIMUM POINTS
STAFF RATING
1
Ability to manage project submitted?
30
2
Will project be completed in 12 months
according to Scope of Services?
10
3
History of management of prior project(s)
CDBG or other.
30
4
% of other funds used for direct client benefit
versus administrative funds.
10
5
What is % of other funds leveraged by project?
20
6
Attendance at Workshop.
2
7
Are corporate headquarters located in Broward
County?
2
100%
20
90%
18
80%
16
70%
14
60%
12
50%
10
40%
8
30%
6
20%
4
10%
2
TOTAL POINTS
appendix 19 (a)
("Project Goals and Quantifiable Objective," Continued)
By constructing this larger proposed building, the City will be in a position to
expand the type and frequency of senior services it may undertake. Equally
important, the City will have the opportunity to provide these services to an
expanded client list.
Senior activities undertaken at existing locations will be continued at the
proposed locations. The City also plans to expand and enhance current
activities including the introduction of new activities to better meet the needs of
its senior residents. These activities include:
• Health Screening; blood pressure, hearing, vision, and memory
• Nutrition Program; "Hot Meals"
• Support Group Counseling; Parkinson's, stroke, visually impaired, and
bereavement.
• Classes; arts and crafts, dance, current events, exercise, and computers.
• Fitness Room; exercise, and comprehensive health and fitness program.
• Transportation; Doctor/Dentist, governmental agencies, shopping, and
other therapeutic outings.
• Entertainment Room; theater, movie, seminars, workshops
Though the City will not limit the use of this planned facility to senior activities, activities
scheduled to undertaken at the location will primarily benefit senior citizens. According
the Area Agency on Aging of Broward County_ there are 26, 131 persons in the City
over the age of 60. And, while the needs of seniors have been sufficiently documented
by many recognized service providers, the City remains without a location to
adequately meet the needs of its senior residents. In response, the City has
designated the construction of such a facility as a priority.
Goal #2 The provision of Emergency Shelter. Having no emergency shelter within
reasonable proximity of its residents, the City would utilized the proposed center during
such an emergency.
The objective of this project is to undertake and complete the site preparation and
development of the proposed location in twelve (12) months or less that construction of
the proposed facility may begin on or before October 01, 1999.
appendix 99 (a)
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