HomeMy WebLinkAboutUrban Forestry Grant Agreement Fully ExecutedFlorida Department of Agriculture and Consumer Services
CHARLES H. BRONSON, Commissioner
The Capitol • Tallahassee, FL 32399-0800
Please Respond to:
FM
CFA
U&CF Division of Forestry
Forest Management Bureau
3125 Conner Blvd. C-25
August 29 2001 Tallahassee, FL 32399-1650
g > Telephone: (850) 488-6611
FAX: (850) 921-6724
Ms. Diane Phillips
Special Projects Coordinator
City of Tamarac
7525 NW 88`" Avenue
Tamarac, FL 33321
Dear Ms. Phillips:
Enclosed you will find an original fully executed copy of the Urban and Community Forestry
(U&CF) Grant Memorandum of Agreement between the Florida Department of Agriculture and
Consumer Services and the City of Tamarac for U&CF Grant Application #00-77, "McNab Park
Reforestation."
CONSIDER THIS AUTHORIZATION TO PROCEED WITH IMPLEMENTATION
OF YOUR U&CF PROJECT.
Claims for reimbursement may be submitted on a quarterly basis. To avoid delays in
processing your reimbursement claim, please be sure to include the following documentation when
filing a claim: 1) Clear copies of all invoices or receipts, 2) Proof -of -payment in the form of copies
of canceled checks, 3) Documentation showing how in -kind contributions were calculated.
Please include a completed copy of the enclosed Reimbursed Summary Sheet with your
claim. You will be reimbursed for fifty (50) percent of all eligible project costs not to exceed the
grant award. Complete the Reimbursement Summary Sheet by itemizing your grant expenditures.
List the expenditures to be reimbursed in the left (Grant Amount) column, and the matching costs
in cash or in -kind contributions in the right (Match Amount) column. The Match Amount column
should always equal or exceed the Grant Amount column.
Our forester will be responsible for reviewing your project to certify that the project has been
satisfactorily completed prior to final payment. You are encouraged to work with this individual
during the project. Your forester is Tim Lee and he may be contacted at 954/475-4194.
Florida Agriculture and Forest Products
$53 Billion for Florida's Economy
The due date for the interim report is February 28, 2002. The deadline for completion of the
project is September 30, 2002. Note that a final project report and a news release summarizing
the project are prerequisites for final payment.
If you have any questions, or if I can be of further assistance, please feel free to contact me
at 850/414-8602.
Sincerely,
CHARLES H, BRONSON
COMMISSIONER OF AGRICULTURE
)k�x
Mike Humphrey
Urban Forestry Coordinator
Division of Forestry
►f7nIT
Enclosures (2)
cc: District Manager David Utley, Everglades District
Forest Area Supervisor Fred Boehm, Everglades District
Senior Forester Tim Lee, Everglades District
Page
REIMBURSEMENT SUMMARY SHEET
URBAN AND COMMUNITY FORESTRY
GRANT PROGRAM
Name of Grantee: Grant No.:
Item #
Descriptions of Items or Services Purchased
Grant
Amount
Match
Amount
(Attach copies of canceled checks, cash
receipts and invoices)
Totals
Remit payment to:
Note: Two or more verbal quotes must be obtained (and documented) for all individual purchases/expenditures over
$1,000 and less than $5,500. Three or more written quotes must be obtained or a formal bid procedure used for all
individual expenditures over $5,500 and less than $15,000. Sealed bids are required for all purchases over $15,000.
Use the attached forms for documentation.
Grantee Date
Page
REIMBURSEMENT SUMMARY SHEET
URBAN AND COMMUNITY FORESTRY
GRANT PROGRAM
Name of Grantee: Grant No.:
Item #
Descriptions of Items or Services Purchased
Grant
Amount
Match
Amount
(Attach copies of canceled checks, cash
receipts and invoices)
Totals
Remit payment to:
Note: Two or more verbal quotes must be obtained (and documented) for all individual purchases/expenditures over
$1,000 and less than $5,500. Three or more written quotes must be obtained or a formal bid procedure used for all
individual expenditures over $5,500 and less than $15,000. Sealed bids are required for all purchases over $15,000.
Use the attached forms for documentation.
AUTHORIZED SIGNATURE:
Grantee Date
EXHIBIT 1
Page 1 of 7
1011,CS CONTRACT #
006448
CJRB?,N AN) C)MMUNITY FORESTRY U&CF
GRANT MEMORANDUM OF AGREEMENT
i Bement, ade and entered / day of
into this the
2pr e by and between the STATE OF FLORIDA DEPARTMENT OF
AGRi TUBE AND CONSUMER SERVICES, an agency of the State of Florida,
hereinafter called the "Department" and the Citv of Tamarac
hereinafter called the Entity (Subrecipient)-
WHEREAS, the Department desires to increase the application of'the
principles of urban and community forestry by granting funds to the
Entity (Subrecipient)for the purpose as outlined in grant application
Number 00-77
included herein as Exhibit A and by reference
made a part hereof:
WHEREAS, the Department and the Entity (Subrecipient) are of the
opinion that the citizens of the state would ectse that improve our
implementation of urban and community forestry P j
communities through t propt hascarof awarded and related the Entity plant mterials;
(Subrecipient) an
WHEREAS, the Depa
urban forestry grant for the specific project set forth in the U&CF Grant
Application Number 00-77 , hereinafter the "project";
ipient) by Resolution No. oR200hezlg
WHEREAS, the Entity(Subrec
rant
dated Au ust 23 2000 has indicated its support
application and authorized its officers to execute this Agreement on its
behalf;
WHEREAS, the parties hereto mutually recognize the benefits of such
a project as described in the U&CF Grant application and the need for
designating and setting forth the
entering into an agreement
responsibilities of each party;
NOW THEREFORE, for and in consideration of the mutual benefits that
flow each to the other, the parties covenant and agree as follows:
1. Failure by the Entity (Subrecipient) to sign and return this
shall constitute forfeiture of the
agreement by
award. ��P�^� �% 20_q
The effective date of this agreement i�-
2.ect b Se tember
3. The Entity (Subrecipient)shall complete m Forestry Grant
30, 2002 as set forth in the Urban and Community Y
Application Number _00-77 approved by the Department on November 3,
2000, during which time the grant shall continue in effect. The ichtsuch
for the project is set fcompletionhiof th this final agreementtisbSeptember 30,
criteria must be met for
2002.
ect
The project to be performed b� the
Department. ubrThep Ent ty h(Subrecipbent)
to periodic inspections by P roval by
shall not change or deviate from the project without written apP
the Department.
e
4. The Entity (Subrecipient) has budget t sheet attaost ched as
$ 45.280.00 as shown on the grant application
Exhibit B. The Department agrees 000 00 to or fireiftyrpercent (50%) ofse to the the
(Subrecipient)the total sum of $
final approved project costs, whichever is less (the "Grant Amount") . The
Page 2 of 7
Grant Amount is limited to only those items which are directly related to
this project as described in Exhibits "A" and "B". Project costs
incurred prior to the effective date of this agreement are ineligible for
reimbursement. To assist the Entity (Subrecipient) with the initial
three (3) months of implementation, the Department may make an advance of
no more than 25 percent of the grant award. The Entity (Subrecipient)
must request the advance payment in writing usingfo s rovid p a ed yithe
Department. Funds provided as an advance payment
non -interest bearing account. Only one advance payment will be made,
thereafter, disbursements will be made on a reimbursement basis. No
more than 75 percent of the Grant Amount will be paid to the Entity
(Subrecipient) prior to Certification of Acceptance by the Department.
The final payment shall not be made until Certification of Acceptance is
received from the Department. For installed plant materials, a sixty
(60) day grow -in -period will be required after project completion.
Certification of. Acceptance on the Donartment receipt may
ofbthe gCert fication6of
days after project completion. DP
Subrecipient) may submit an invoice for final
Acceptance, the Entity (
payment.
(a) Two or more verbal quotes are required for all purchases,
expenditures exceeding $1,000.00 and up to $5,50o.00. A
minimum of three written quotes or a formal bid process
is required for all purchases/expenditures exceeding
$5,500.00 and not greater than $15,000.00. Sealed bids
are required for all purchases exceeding $15, 000.00.
st be provide
for a
e source award or
justification
toua vendor other l
than the
for an
submitting
for an
the lowest bid or quote.
(b) Bills for fees or other compensation for services or ex
penses shall be submitted in detail sufficient for a
proper preaudit and postaudit thereof, and bills for
travel expenses specifically authorized by this Agreement
shall be submitted and paid in accordance with the rates
specified in Section 112.061, Florida Statutes.
(c) Records of costs incurred under terms of this Agreement,
shall be maintained and made available upon request to
the Department at all times during the period of this
Agreement and for three years after final payment
made. Copies of these documents and records shall be
furnished to the Department upon request. Records of
costs incurred include all records of the costs of the
Entity (Subrecipient)and h�Pnsubcontractors
audit sof ethe
necessary by t Department forproper
project.
(d) A person or affiliate who has been placed on the
convicted vendor list following a conviction for a public
entity crime may not submit a bid on contract provi
submi.t
any goods or services to a public entity, may not
a bid on a contract with a public entity or public
the
construction or repair of a public building property to
work, may not submit bids on leases of real prop Y
a public entity, may not be awarded or perform work as a
consultant under
contractor, supplier, subcontractor, or
a contract with any public entity, and may not transact
Page 3 of 7
business with any public entity in excess of the
threshold amount provided in Section 287.017, for
Demonstrated or Site Specific Projects, for a period of
36 months from the date of being placed on the convicted
vendor list.
5. The Entity (Subrecipient) agrees to maintain plant materials
established as a part of the project for a period of three years and
enter into an agreement which designates and sets forth the duties and
responsibilities of the parties in maintaining the project.
6. The Entity (Subrecipient) agrees to submit to the Department
an interim report on project accomplishments by January 31, 2002 and.a
final report summarizing project accomplishments as a prerequisite to
final acceptance by the Department. Failure to submit a required report
or submission of an unsatisfactory report is sufficient grounds for
termination of this agreement according to the provisions of Section
7(b). The Entity (Subrecipient) upon project completion shall submit a
news release to local newspaper media highlighting the successes of the
project.
7. This Agreement may be terminated under any one of the following
conditions:
(a) By the Department, unilaterally, for refusal by the Entity
(Subrecipient) to allow public access to all documents, papers,
letters, or other material subject to Chapter Jig, F.S. and
made or received by the Entity (Subrecipient) in conjunction
with this Agreement.
(b) By the Department, if the Entity (Subrecipient) fails to
perform its duties under this Agreement, following thirty
(30)calendar days written notice by the Department.
(c) By either party following sixty (60) calendar days written
notice.
(d) By both parties following the complete execution by both
parties of an agreement to terminate this Agreement.
(e) Notice to Entity(subrecipient): The Department shall consider
the employment by any entity (subrecipient) of unauthorized
aliens Nationalizationon Act. Such violation of shall immigration
and
causefor
Natrona
unilateral cancellation of this agreement.
8. Notwithstanding any provision of this Agreement to the contrary
but subject to Subparagraph 7(b), in the event this Agreement is
terminated before the Department has paid the Entity (sub,rec he nt) the
entire Grant Amount, then the Department agrees to pay yro project has been
ity
(Subrecipient) the entire Grant amount,
if completed. if the project has not been completed, the Department shall
pay to the Entity (Subrecipient) a percentage of the Grant amount equal
to the percentage of the project's completion.
9. Extension of a contract for contractual services shall be in
writing for a single period only not to exceed six (6) months and shall
be subject to the same terms and conditions set forth in the initial
contract. There shall be only one extension of a contract unless the
failure to meet the criteria set forth in the contract for completion of
the contract is due to events beyond the control of the Contractor. if
initially competitively procured, contracts for contractual services may
be renewed a yearly
basis
originaln ontmore
ract,than
whi.chever)peri d pis longeror for
years•
period no longer than the
Page 4 of 7
Renewal of a contract for contractual services shall be in writing and
shall be subject to the same terms and conditions set forth in the
initial. contract. Renewals shall becontingentupon satisfactory
performance evaluationsY
the 10. As applicable under Florida Statute 768.28, each party will be
liable under this paragraph for damages arising out of injury.or damage
to persons or property directly caused or resulting from the negligence
of such party or any of its officers, agents or employees.
11. The Entity (Subrecipient) certifies that neither it or its
principals is presently debarred, suspended, proposed for debarment,
declared ineligible, or voluntarily excluded for participation in this
grant program by any Federal department or agency.
12. This Agreement, together with any Maintenance Agreement, if
executed, embodies the entire agreement and understanding between the
al
eements or
parties hereto and there e to other ubject matter hereofunderstandings,
areonot
or written, with reference
superseded hereby.
13. This Agreement may not be assigned or transferred by the Entity
(Subrecipient), in whole or in part without the expressed written consent
of the Department.
14. This Agreement, regardless of where executed, shall be governed
by and construed in accordance with the laws of the State of Florida.
equests or other instruments shall be
15. All notices, demands, r
depositing the same in the U.S. Mail, postage prepaid,
given by telex(FAX)
registered or certified with return receipt requested, or by
or telegram:
(a) If to the Department, address to Grants Coordinator, assee,
Conner Boulevard, Forest Management Bureau,
Florida 32399-1650 or at such other address the Department may
from time to time designate by written notice to the Entity
(Subrecipient);
(b) If to the Entity (Subrecipient) addressed to:
City of Tamarac
7525 NW 88th Avenue
Tamarac, FL 33321
Attn: Diane Philli s S ecial Projects Coordinator
or at such other address as the Entity (Subrecip nt) from till
to time designates by written notice to the Department.
time limits provided hereunder shall run from the date of
receipt of all mailed
the date telexed or,faxedrequests and other
instruments, or from
16. Time is of the essence of this agreement. ro riations,
17. This contract, which disburses grants and aids app p
is subject to the requirements of Section 216.347, Florida Statutes, and
the Entity (Subrecipient) is therefore not allowed to expend any funds
received through this contract he rJthe purpose
of lobbying
obb any other
stalorite
Legislature, the Department, t rants and aids appropriations. is
agency. This contract, which disburses g
Page 5 of 7
subject to the requirements of Section 216.349, Florida Statutes, which
are:
(a) The Department and the Comptroller before disbursing any funds
must independently ensure that the proposed expenditure is in
accordance with all legal and regulatory requirements and that .
this contract specifically prohibits the use of funds for the
purpose of lobbying the Legislature, the Department, the
Judicial Branch, or any state agency.
(b) if the Entity (Subrecipient) is a local government agency,
nonprofit organization, or not -for -profit organization it
shall: (I) for amounts $25,000 or less, have its head attest
that it has complied with grant provisions, (ii) for amounts
greater than $25,000 but not more than $100,000 have a grant -
specific audit performed in accordance with the rules of the
Auditor General or have a statement prepared by an independent
certified public accountant which attests that the grant
provisions have been complied with,(iii) for amounts greater
than $10o,00o, have a grant -specific audit performed in
accordance with the rules of the Auditor General, and (iv) have
such audits, statements, or attestations filed with the
Department and the Auditor General.
18. If this agreement contains federal funding in excess of
$100,0o0, the Entity (subrecipient) must, prior to agreement execution,
complete the Certification Regarding Lobbying form. if a Disclosure of
Lobbying Activities, Standard Form LLL, is required, it may be obtained
from the Department. All disclosure forms as required by the
Certification Lobbying form must be completed and returned to the
Department.
19. The undersigned Entity (Sureceiving federal
brecipient)
financial assistance under this agreement hereby acknowledges and agrees
that it will comply with the applicable provisions of the latest version
of Office and Management Budget Circular No. A-133 - Revised June 24,
1997 (Audits of States, Local Governments, and Non-profit organizations).
Copies of the latest version of the above which would relate to the
undersigned Entity (Subrecipient)are available for review at the
following address:
Department of Agriculture and Consumer Services
Division of Administration, Contract Administrator
Room 509, Mayo Building
Tallahassee, FL 32399-0800
If the undersigned Entity (Subrecipient) expends $300,o00 or more in
federal financial assistance in a fiscal year, either directly from
federal agencies or indirectly through other units of state or local
governments or a combination thereof, the Entity (Subrecipient) shall
have an audit made in accordance with the Office of Management and Budget
Circular No. A-133 (Audits of State, Local Governments, and Non-profit
Organizations) . The $300, 000 threshold specified above shall be from all
federal sources, not just the amount provided by this agreement. The
Page 6 of 7
undersigned Entity (Subrecipient) receiving funds under this agreement
hereby agrees that it will allow the Department of Agriculture and
Consumer Services and any federal agency to audit the Entity's
(Subrecipient's) books for compliance with the above applicable
circulars.
20. The Entity (Subrecipient) acknowledges and agrees that public
use of all reports or other printed material, videos, audio recordings,
films and photographs produced as part of this project shall not be
restricted under the copyright laws of the United States of America. All
products (brochures, signs, videos, etc.) funded by the Urban and
Community Forestry grant must display a statement that the material has
been prepared using Urban and Community Forestry grant funds received
through the Division of Forestry.
21. Entities (Subrecipients) providing goods and services to the
Department should be aware of the following time frames. Section
215.422, Florida Statutes, provides that agencies have five (5) working
days to inspect and approve goods and services, unless bid specifications
or the purchase order specifies otherwise. With the exception of
payments to health care providers for hospital, medical, or other health
care services, if payment is not available within 40 days, measured from
the latter of the date the invoice was received or the goods or services
are received, inspected and approved, a separate interest penalty set by
the Comptroller pursuant to Section 55.03, Florida Statutes, will be due
and payable in addition to the invoice amount. To obtain the applicable
interest rate, please contact the Agency's Fiscal Section at (850)488-
2020 or Purchasing Office at (850) 488-7552. Invoices which have to be
returned to a Entity (Subrecipient) because of Entity (Subrecipient)
preparation errors will result in a delay in the payment. The invoice
payment requirements do not start until a properly completed invoice is
provided to the department.
A Vendor Ombudsman has been established within the Department of
Banking and�Finance. The duties of this individual include acting as an
advocate for Entities (Subrecipients) who may be experiencing problems in
obtaining timely payment(s) from a state agency. The Vendor Ombudsman
may be contacted at (850) 488-2924 or by calling the State Comptroller's
Hotline, 1-800-848-3792.
22. The Entity (Subrecipient) is informed that a person or
affiliate who has been placed on the convicted vendor list following a
conviction for a public entity crime may not submit a bid on an agreement
to provide any goods or services to a public entity, may not submit a bid
on an agreement with a public entity for the construction or repair of a
public building or public work, may not submit bids on leases of real
property to a public entity, may not be awarded or perform work as a
contractor, supplier, subcontractor, or consultant under an agreement
with any public entity, and may not transact business with any public
entity in excess of the threshold amount provided in Section 287.017,
Florida Statutes, for CATEGORY TWO for a period of 36 months from the
date of being placed on the convicted vendor list.
23. The Entity (Subrecipient) is informed that the Department shall
consider the employment by an Entity (Subrecipient) of unauthorized
aliens a violation of Section 274A(e) of the immigration and
Nationalization Act. Such violation shall be caused for unilateral
cancellation of this agreement.
Page 7 of 7
IN WITNESS WHEREOF, the parties hereto have caused these
presents to be executed the day and year first above written.
STATE OF FLORIDA
DEP ENT OF AG ZCi7 RE AND
CONS RVIC
BY:
Director, Division of
Administration
City of Tamarac
Name aEntity (Subrecipient)
Title: Mayor
Jeffrey . Miller, City Manager Attest
6 /�2?�
D to
itc IS. Kraft, City Atto y
Kc�'
�2
Date
1 EAL )
ity Clerk
PROPOSAL #RFP/DF-00/01-01 OPENING DATE: AUGUST 30 2000 - 2:30 P.M.
Attachment D
FLORIDA
URBAN AND COMMUNITY FORESTRY GRANT PROPOSAL FORM
2000
GENERAL INSTRUCTIONS: Please complete all items pertaining to the
Category Grant for which you are applying. The proposal packet must
not exceed thirty (30) one sided pages, including attachments. All
attachments must be 8 1/2" X 11", except any attached sketches, plans
and maps which must be no larger than 2' X 3' and folded into 8 1/2"
X 11". Eight (8) copies (one copy with original signatures and (7)
seven copies) of the proposal packet including the proposal form, the
project description and all attachments must be received no later than
2:30 p.m. August 30, 2000 at:
Department of Agriculture and Consumer Services
Purchasing Office - U&CF - 2000 PROPOSAL
Mayo Building - Room SB-8
Tallahassee, FL 32399-0800
Telephone (850) 488-7552
If you have any questions, please see Attachment K, "Division of
Forestry District/Center Contacts"
PROPOSER INFORMATION (Please Print or Type)
Project Title:
Proposer Name:
McNab Park Reforestation
City of Tamarac
Name and Title of Contact Person: Diane Phillips, Special Projects Coord.
Address: 7525 NW 88 Avenue
Tamarac
zip: 33321
Phone: 954 724-1230
Is your organization a Nonprofit corporation pursuant to Chapter 617,
Florida Statutes? Yes X No
FEID Number 591039552
As the duly authorized representative of the Proposer named above, I
hereby certify that all parts of the proposal and required grant
information have been read and understood and that all information
submitted herein is true and correct.
Authorized Executive Officer
Title:_ CitY=! r
Signature : ,<:�,
Jeffrey L. Miller
37
Date
PROPOSAL #RFP/DF7700L01_-01; OPENING DATE: AUGUST 30 2000 - 2:30 P.M.
ATTACHMENT D
GRANT PROGRAM INFORMATION
specify Category 1, 2, 3, 4 OR 5 and designate the applicable subcategory
(see pages 15-22,"General Information").
Category: (#2) Demonstration or Site Specific Projects
Sub -Category (A) Demonstration Tree/Palm Planting Projects on Public
Property
SUMMARY OF COSTS (A 50/50 match on behalf of the proposer is required).
Requested Grant $ Local Match $
Contractual costs 35,200
Personnel costs
Travel costs
Equipment costs
Supplies costs
Operating costs
Tree costs
Overhead costs
Total Requested Grant(I) $
Total Matching Costs(II) $
IQ,Q0Q
-0-
Total Program Costs(III) $
45,280
100%
80
mom
$ 35,280
Add columns I and II for total 111 (100%)
Grant request %Local match
A budget, detailing all costs identified above must be attached.
PROJECT LOCATION INFORMATION (Please Print or Type)
(Complete where applicable)
This project is for Population Zone 1, 2, 3, or statewide (circle one).
Please see Attachment J to determine the applicable region.
County Broward
Describe the Specific Location of the Project: McNab Park is located in
Tamarac at the westernmost end of McNab Road.
who has Maintenance Responsibility for the Property (Category 2
Grants)? City of Tamarac
Is the Land Ownership Public or Private?: Public
Name of Landowner:
City of Tamarac
38
City of Tamarac McNab Park Reforestation Project
Project Description
The City of Tamarac, located in Broward County, has a current population of
52,413 (University of Florida, 1999). According to the most recent census data
(1990) per capita income is 20% below the County average. Tamarac was
incorporated in 1963. As the City developed, natural area and tree cover were
lost in the process. Tamarac is an area of the County severely impacted by the
recent citrus canker epidemic, which has further destroyed the City's tree
canopy.
Tamarac has taken an aggressive approach to tree care and conservation and
has aligned itself with Broward County's Tree Preservation Ordinance. The City
has developed a Master Landscape Plan and new development emphasizes the
concept of "right tree - right place" along with a preference for native species.
The City has attained Tree City USA status and is publishing a Homeowner's
Guide to Proper Tree Care, in order to enhance the community forestry program.
Recent amendments to the City's Comprehensive Plan further solidify the City's
commitment to restoration of the tree canopy by providing for clearing of exotic
species and replacement with native trees and plants as part of the site planning
process.
In 1999 the Broward County Commission established the Natural Lands
Acquisition Program to foster the preservation of resources and open space.
The initial phase of the program evaluated areas and created an inventory of
undeveloped/unprotected lands. In October of 1999 the City of Tamarac
purchased an eight -acre parcel, included on the County's inventory list of
unprotected lands and identified as prime for conservation. The parcel is
adjacent to a nine -acre wetland area, which is presently undergoing restoration.
Past practices including drainage of the parcel have led to invasion by exotics,
primarily Maleluca and Brazilian Pepper, which now constitute 85% of the
vegetation on site. This intrusion has destroyed the native trees, plants and
wildlife habitat.
The City's adopted standard for public park land and open space is 2.3 acres per
1,000 population. The City's current inventory is approximately 70 acres short.
Preservation of this site as open space to be restored as a passive park will help
the City fulfill this objective. The park will be available to all 52,413 Tamarac
residents as well as any visitors to the City. The conceptual site plan shows the
first phase of park improvements. The City anticipates that it will begin
construction of these Phase 1 elements during the later part of FY2001.
Tamarac has budgeted resources to provide for clearing the land of debris and
exotics. Funding is being sought through this application to provide for
reforestation of the park, thus allowing the City to replace the exotics with native
species. If funding is approved, the City will purchase and plant Sable Palm,
Pigeon Plum, Wild Tamarind, Live Oak and Laurel Oak as depicted on the
attached conceptual site plan. Among the factors considered in selecting the
species of trees for this particular project are their ability to thrive in various soil
City of Tamarac McNab Park Reforestation Pro
situations, their shade characteristics and the fact that they are all native species.
The objectives and benefits of this project include:
• Planting trees will expand the forest cover, which will in turn restore the
wildlife habitat thus attracting birds and small animals to the park.
• Removal of the exotics and replacement with native trees will serve to
further protect the adjoining wetland area from reinvasion by exotics.
• The park is located in a high aquifer recharge area and the project will
serve to increase the pervious nature of the site and decrease stormwater
runoff.
• The park is immediately adjacent to a residential area to the north and the
Sawgrass Expressway borders both the residential area and the park on
the west. Reforestation of the park will help to offset the impact of
automobile exhaust on the area.
• The proposed project, along with the education kiosk depicted on the
conceptual site plan will serve to further educate residents as to the
impact of open space and forest cover on our environment, why the
species on site were selected and the benefits of urban tree preservation.
The City of Tamarac Parks Division of the Parks and Recreation Department will
be responsible for maintenance. The City has a certified arborist on staff who will
monitor and inspect the project. While the RFP requests a three year
maintenance plan, the City will accept responsibility for maintenance of the
project on an ongoing, perpetual basis in accordance with the Planting and
Maintenance Guidelines as outlined in the RFP. A copy of the Planting and
Maintenance Guidelines is attached to this proposal.
Summary
The City of Tamarac is proud of the strides it has made in developing its Urban
Forestry Program. Activities such as the development of the City's Master
Landscape Plan, publication of a Homeowner's Guide to Proper Tree Care, and
Tree City USA designation have all contributed to resident awareness, and
established development standards, relative to tree preservation.
There has been tremendous community support and input relative to the
development of the proposed project (see resolution and letters of endorsement
attached). Preservation of this site as open space will bring the City closer to its
objective of providing 2.3 acres of open space for every 1,000 residents. A
$10,000 grant will allow the City to both clear the site and reforest the park by
planting 53 native trees, thus furthering its Comprehensive Plan objective to clear
exotics and replace with native species. This project will further Tamarac's goal
to expand the tree canopy, help to offset the additional loss caused by the recent
citrus canker epidemic, serve as a demonstration project for visitors to the park,
further improve air quality, improve the pervious nature of a high aquifer recharge
area and decrease stormwater runoff. The education kiosk depicted on the
conceptual site plan will provide residents with an overview of the project area,
thus enhancing the City's goal of ensuring that residents understand the
importance of urban tree preservation.
MMIB1T B
PROPOSAL RFP DF-00 01-01 OPENING DATE: AUGUST 30 2000 - 2:30 P.M.
Attachment D
Please note: All proposals must include a detailed itemized budget
summary which lists all anticipated expenditures and explains all
project costs. Proposals for site specific demonstration tree
planting projects (category 2A and 2S) must list the quantity,
species, and approximate size (container size, or caliper and height)
of trees to be planted.
**** IMPORTANT: THIS FORM MUST BE USED. PROPOSERS NOT USING THIS
FORM WTT.T. RF: RTTT.,Pn TK7T.TrTRT.r.. * * * *
Cost Items
Quantity
Rate or
Grant Cost
Match Cost
(#)
Price ($)
($)
($)
Contractual
(description)
8 Acres
$4400 Per
$35, 20D
Acre
*Land
Clearing
Personnel
(list
titles or
positions)
None
Travel
None
Cost Items
Quantity
Rate or
Grant cost
Match cost
(#)
Price ($)
1 ($)
($)
*Estimate based on•M4an Site Work and Landscape Cost Data
15th Annual Edition
40
PROPOSAL #RFP/DF-0„OZOx-01 OPENING DATE: AUGUST 30 2000 2:30 P.M.
Eauipment
(list
items)
None
Cost Items
Quantity
Rate or
Grant cost
Match cost
(#)
Price ($)
($)
($)
41
PROPOSAL RFP DF-00 01-01 OPENING DATE: AUGUST 30 2000 - 2:30 P.M.
Supplies* /Tr
es
(list
items)
Sabal Palm
8
$150 ea
$1200.00
(8' - 16'
clear trunk
Pigeon Plum
12
$200 ea
$2400.00
10'
(Planted on
30' centers
Wild Tamarin
12
$190 ea
$2200.00
$80.00
10,
(Planted on
40' centers
Laurel Oak 10
11
$200 ea
$2200.00
(Planted on
40' centers
Live Oak 10'
10
$200 ea
$2000.00
(Planted on
40' center)
Cost Items
Quantity
Rate or
Grant cost
Match Cost
(#)
Price ($)
($)
($)
NOTE:ABOVE COSTS INCLUDE INSTALLATION
42
PROPOSAL #RFP/DF-00101-01 OPENING DATE: AUGUST 30 2000 - 2:30 P.M.
Operating
Costs
(list)
Trees (list
species and
size)
See Supplies
Column
overhead**
***********
Total
* Grant dollars may not be used to purchase food as supplies.
** Overhead costs up to 5% of total project cost may only be used as
a matching cost, grant funds may not be used for overhead costs.
43
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Page 1 of 4
URBAN AND COMMUNITY FORESTRY GRANT
This agreement, made and entered into this the_ A —day of 20
�f
G CULTUR
by and between the STATE OF FLORIDA DEPARTMENT OF E AND
CONSUMER SERVICES, an agency of the State of Florida, hereinafter called the "Department"
and the City of Tamarac , hereinafter called the Entity (Subrecipient).
WITNESSETH
WHEREAS, the Department desires to increase the general level of knowledge of the
principles of urban and community forestry by granting funds to the Entity(Subrecipient) for the
establishment of a demonstration tree planting project as outlined in the Urban and Community
Forestry grant application Number 00--7 7 and Grant Memorandum of Agreement (the "Grant
Agreement") attached hereto as Exhibit "1" and by reference made a part hereof;
WHEREAS, the Department has awarded the Entity (Subrecipient) an urban and community
forestry grant for the improvements to the project property more particularly set forth in the Grant
Agreement;
WHEREAS, the Entity (Subrecipient) agreed in the Grant Agreement to maintain the project
(as described in the Grant Application);
WHEREAS, the parties hereto recognize the need for entering into an agreement designating
and setting forth the responsibilities of each party in maintaining the project; and
WHEREAS, the Entity (Subrecipient) by Resolution desires to enter into this Agreement and
authorizes its officers to do so.
NOW THEREFORE, for and in consideration of the mutual benefits that flow each to the
other herein and in Exhibit "1", the Grant Memorandum of Agreement, the parties covenant and
agree as follows:
1. The Entity (Subrecipient) shall maintain the project in a responsible manner and with due
care in accordance with the below listed "Project Standards for the property at the following
location:
McNab Park in the City of Tamarac at the West end of McNab Road.
Specifically, the Entity (Subrecipient) accepts the below listed responsibilities and duties:
(a). All planting stock or replacement must be Florida Grade # 1 or better.
(b). Proper watering and proper fertilization of all trees/plants.
(c). Keeping trees/plants as free as practicable from disease and harmful insects;
(d). Proper mulching of trees and/or planting beds;
(e). Keeping the premises free of weeds;
(f). Mowing and/or cutting grasses to the proper length;
(g). Proper pruning of all trees which includes; (1) removing dead or disease parts
of trees or (ii) pruning such parts thereof which present a hazard;
(h). Removing and replacing dead or diseased trees/plants in their entirety, or
removing and replacing those that fall below original Project Standards.
Page 2 of 4
(i). Following the Planting and Maintenance Guidelines as included herein as
Exhibit "C".
The Entity (Subrecipient) agrees to repair, or remove and replace at its own expense all or
part of the project that falls below Project Standards. In the event any part or parts of the project,
including all plants, must be removed and replaced for whatever reason, then they shall be replaced
with the same grade, size and specification as provided in the original plans for the project.
Furthermore, the Entity (Subrecipient) shall keep litter removed from the project area. The above
named functions to be performed by the Entity (Subrecipient) shall be subject to periodic inspections
by the Department. It is the, intent of the parties hereto that except as otherwise provided in
paragraphs 2 and 4 hereof, the Entity (Subrecipient) shall be the owner of the planting and other
installations included and stipulated in the grant application comprising the project.
2. This Agreement may by terminated under any one of the following conditions:
(a). By the Department, if the Entity (Subrecipient) fails to perform its duties
under this Agreement 6r for refusal by the Entity (Subrecipient) to allow
public access to all documents, papers, letters, or other material subject to the
provisions of Chapter 119, Florida Statutes and made or secured by the Entity
(Subrecipient) in conjunction with this Agreement following reasonable
written notice.
(b). By either party following sixty (60) calendar days written notice.
(c). By both parties following the complete execution by both parties of an
agreement to terminate this agreement.
3. The terms of this Agreement commence on the date of Certification of Acceptance and
continue for a period of three (3).years.
4. In the event this Agreement is terminated in accordance with subparagraph 2(a) then the
Entity (Subrecipient) shall refund to the Department a pro -rated portion of the grant award based
upon the following schedule:
(a). If this agreement is terminated within one year of the date in Paragraph 3, 75
percent of the grant award.
(b). If this agreement is terminated during the second year of this agreement, 50
percent of the grant award.
(c). If this agreement is terminated during the third year of this agreement, 25
percent of the grant award.
5. As applicable under Florida Statute 768.28, the Entity (Subrecipient) Covenants and
agrees that it shall indemnify and hold harmless the Department and all of the Department's officers,
agents and employees from any claim, action, neglect or omission by the Entity (Subrecipient)
during the performance of the Agreements, whether direct or indirect, and whether any person or
property to which the Department or said parties may be subject, except that neither the Entity
(Subrecipient) nor any of its sub -contractors shall be liable under this paragraph for damages arising
out of injury or damage to persons or property directly caused or resulting from the sole negligence
of the Department or any of its officers, agents or employees.
6. This Agreement, together with the Urban and Community Forestry Grant Memorandum
of Agreement, embodies the entire agreement and understanding between the parties hereto and
there are no other agreements or understandings, oral or written, with reference to the subject matter
hereof that are not superseded hereby.
Page 3 of 4
7. This Agreement may not be assigned or transferred by the Entity (Subrecipient), in whole
or in part without the expressed written consent of the Department.
8. This Agreement shall be governed by and construed in accordance with the laws of the
State of Florida.
9. All notices, demands, requests or other instruments shall be given by depositing the same
in the U.S. Mail, postage prepaid, registered or certified with return receipt requested, or by telex
(FAX) or telegram:
(a) If to the Department, addressed to Grants Coordinator, Forest Management
Bureau, 3125 Conner Boulevard, Tallahassee, Florida 32399-1650 or at such
other address the Department may from time to time designate by written
notice to the Entity (Subrecipient); and
(b) If to the Entity (Subrecipient) addressed to:
City of Tamarac
7525 NW 88th Avenue
Tamarac, FL 33321
Attn: Diana Phillips, Special Project Coordinator
or at such other address as the Entity (Subrecipient from time to time
designates by written notice to the Department.
All time limits provided hereunder shall run from the date of receipt of all mailed notices,
demands, requests and other instruments, or from the date telexed or faxed.
10. Time is of the essence of this agreement.
11. This contract, which disburses grants and aids appropriations, is subject to the
requirements of Section 216.347, Florida Statutes, and the Entity (Subrecipient) is therefore not
allowed to expend any funds received through this contract for the purpose of lobbying the Florida
Legislature, the Department, the Judicial Branch, or any other state agency.
This contract, which disburses grants and aids appropriations, is subject to the requirements
of Section 216.349, Florida Statutes, which are:
(a) The Department and the Comptroller before disbursing any funds must
independently ensure that the proposed expenditure is in accordance with all legal
and regulatory requirements and that this contract specifically prohibits the use of
funds for the purpose of lobbying the Legislature, the Department, the Judicial
Branch or any state agency.
(b) If the Entity (Subrecipient) is a local government agency, non-profit organization,
or not -for -profit organization it shall: (I) for amounts $25,000 or less, have its head
attest that it has complied with grant provisions, (ii) for amounts greater than
$25,000 but not more than $100,000 have a grant -specific audit performed in
accordance with the rules of the Auditor General or have a statement prepared by an
independent certified public accountant which attests that the grant provisions have
been complied with, (iii) for amounts greater than $100,000 have a grant -specific
audit performed in accordance with the rules of the Auditor General, and (iv) have
such audits, statements, or attestations filed with the Department and the Auditor
General.
Page 4 of 4
IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed the
day and year first above written.
Jeffrey L. ill r, City Manager
(e & -7 /o /
Date
4e"Nx6%k.-q4-D
Mit ell lAraft/City Attorn
� LP-)IOL
Date
STATE OF FLORIDA
DEPARTMENT OF AGRICULTURE AND
CONSUYAER SERV S
BY
Director, Division of Administration
City of Tamarac
Name of Entity (Subrecipient)
BY:
Mayor
Title:
ATTEST: EAL)
City Clerk
r
A) Plantin
B) Mulchina
PLANTING AND MAINTENANCE GUIDELINES
Site factors which influence long-term survivability should be considered: overhead
and underground utilities, sidewalks, sign conflicts, traffic visibility, light poles,
right-of-way or site improvements, size of planting space/site, etc.
All planting stock must be Florida Grade #1 or better.
All synthetic or non -biodegradable material such as nylon rope, synthetic wrap,
treated burlap, etc. must be removed from the root ball before planting. All
biodegradable material should be removed from the upper 1/3 of the root ball.
Precautions should be taken to eliminate any material from extending above the
soil surface where it can act as a wick and dry the surrounding soil.
If trees are planted with wire baskets around the root ball, it is recommended that
the top two tiers of wire be cut and removed after the root ball is set in the
planting hole.
The planting hole should be at least 3-5 times the diameter of the root ball (where
possible) and the AamLAQ2Lh as the root ball.
Position the tree or palm in the center of the planting hole with the top of the root
ball even with the surrounding soil surface.
Backfill with soil from the planting site if it is not contaminated. All large rocks
should be removed. When the hole is half full, slowly water to saturate the soil
and remove air pockets, then continue to fill the hole with soil. It is not
recommended that large amounts of organic matter be incorporated into the
backfill. Rake the soil evenly around the entire planting area.
Water thoroughly to remove air pockets, secure the soil around the roots, and
provide nourishment.
10
Mulch an area at least three times the diameter of the root ball to a depth of 24"
with wood chips, bark mulch, shredded mulch, leaves or pine needles. Keep the
mulch several inches away from the tree or palm trunk.
Replenish mulch as it decomposes maintaining a 24" layer over the life of the
project.
C) Staking
D) Pruning
E) Waterina
F) Fertilizing
Stake only if necessary. For example, Jf the tree or palm will not stand on its own
due to potential vandalism or strong winds.
Use flexible materials such as strapping or commercially available ties that give as
the tree diameter increases and as the tree moves. Biodegradable material is
recommended. Do not use wire even if wire is inside rubber hose.
Stakes and ties should remain on the trees no longer than one year to avoid
girdling.
At the time of planting only dead, damaged, rubbing or cross branches or fronds
should be removed.
Remove sucker sprouts from the base of the tree after planting.
Corrective/structural pruning can begin approximately one year after planting. Do
not remove more than 1 /3 of the live crown during one growing season.
Establish a regular watering schedule and follow it. Slow deep watering is
recommended.
Additional water may be needed during hot or dry periods.
As tree or palm growth progresses, be sure to water outward (away from the
trunk) to the surrounding soil area, this will promote the outward growth and
spread of roots.
Various species of trees or palms and/or soil types may require varied degrees of
watering. Soil moisture and tree health should be monitored and irrigation
adjusted accordingly. Non -irrigated sites need to be monitored more closely.
Begin a fertilization program within the first year of planting. Broadcast fertilizing
or fertilizer plugs/stakes are recommended.
Fertilize lightly after the first year using a balanced fertilizer (rates should be based
on the size of the tree or palm and any special nutrient requirements).
If micronutrient deficiencies are suspected, have a soil test completed and
supplement the fertilization program accordingly.
10/97