HomeMy WebLinkAboutCity of Tamarac Resolution R-96-2371
Temp. Reso. #7547 1
Revision #1 - 10/2/96
CITY OF TAMARAC, FLORIDA
RESOLUTION NO. R-96- 7
A RESOLUTION OF THE CITY COMMISSION
OF THE CITY OF TAMARAC, FLORIDA,
APPROVING THE AWARD OF BID NO.96-16
TO A & D LANDSCAPING CORPORATION OF
FORT LAUDERDALE, FLORIDA FOR THE
CONTRACTUAL TRIMMING AND REMOVAL
OF TREES IN PUBLIC RIGHTS -OF -WAYS,
AUTHORIZING CONTRACTUAL SERVICES IN
AN AMOUNT NOT TO EXCEED $70,000;
PROVIDING FOR CONFLICTS; PROVIDING
FOR SEVERABILITY; AND PROVIDING FOR
AN EFFECTIVE DATE.
WHEREAS, the City of Tamarac publicly advertised Bid No.96-16 for Tree Trimming
in the Sun -Sentinel on August 18, 1996 and August 25, 1996; and
WHEREAS, on August 28, 1996 the bids from ARZ Builders, Inc. and A & D
Landscaping Corporation were opened and reviewed; and
WHEREAS, based on a review of per unit prices and examples of typical work the
cost of services proposed by the two bidders were as follows:
(1) ARZ Builders, Inc. $ 31,615
(2) A & D Landscaping Corp. $ 16,938
WHEREAS, A & D Landscaping Corp. of Fort Lauderdale, Florida submitted the
lowest per unit bid proposal and quoted the lowest cost for service on examples of typical
work to be performed (Exhibit 1); and
WHEREAS, funding for contractual tree trimming services is budgeted and available
in the General Fund; and
Temp. Reso. #7547 2
Revision #1 - 10/2/96
A & D Landscaping Corp.
certificates and bonds received pursuant eto the
WHEREAS, the Bid documents signed and submitted Y
for the bid opening, as well as all insurance c for a one
n and this resolution, shall constitutoe96 6 (Exhibit2)
passage of this resolutio 'and the City of Tamarac for Bid N
A & D Landscaping Corp.
year period beginning October 14, 1996; and
recommendation of the Director of Public Worksresponsive
and onsiveuand
WHEREAS, it is the recomm Lauderdale, Florida; and
operations Manager that Bid No-9
be awarded ed to the Iowa
st Works Operate in Corp. of F
responsible bidder, A & D Landscap g f Tamarac, Florida deems it to be in
sin ofts of the City of Tamarac to appro
WHEREAS, the City Commission
soof the City o ve the award
the best interest of the citizens a
of Bid No. 96-16 for Contractual Tree Trimming;
NOW, THEREFORE, BE IT RE
SOLVED BY THE CITY COMMISSION OF THE
CITY OF TAMARAC, FLORIDA: ratified and .
"WHEREAS" clauses are hereby
CTI N 1: The foregoing made a specific part of this Resolution
confirmed as being true and correct and are hereby in Corp . of
That the award of Bid No.96- g Oc October 14n1996pis HEREBY
E TI N 2• eriod of one year be
ginn�n9
Fort Lauderdale, Florida for a p
APPROVED. authorized not to exceed
S CTION
That tree trimming services is hereby
$70,000.
City Manager or his designee B nd releaORg bonds
IZED to
S TI N 4: That theY final payment a
but not limited to making
close the bid award including oticompleted within the terms and conditions oft e
when the work has itb Codesuccessfully
contract and the Y
lutions or parts of resolutions in conflict herewith are
S TION 5. All res o
hereby repealed to the extent of such conflict
application of this Resolution
If any clause, section, other part or app art or
E T N 6: applications of this
jurisdiction to be unconstit�ionsao oapp ale In p
is held by any court of competent
application, it shall not affect the validity of the remaining portions
Resolution.
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Temp. Reso. #7547 3
Revision #1 - 10/2/96
SECTION 7: This Resolution shall become effective immediately upon its
passage and adoption. I_
PASSED, ADOPTED AND APPROVED this Z3 day of OCA6 b 6 r , 1996.
ATTEST:
CAROL A. EVANS
CITY CLERK
I HEREBY CERTIFY that I
have approved this
RESOLUTION as to form.
klc-
-'--WITCHELL S. KIIAFTU
CITY ATTORNEY
(MG:mf-Comm.Meeting 10/09/96)
I i in'g ���►v
NORMAN ABRAMOWITZ
MAYOR ,
RECORD OF COMMISSION
MAYOR ,ABRAM WTZ -
DIST 1:
DIST 2:^ WM MI, SHKIN
DIST 3: COMMj. S911REI<3Ef
DIST 4:. OOMM. HOFFMAN _
SEP 19 ' 96 10: 01 CITY OF TAMARAC e - / � . a P . 1 i2
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~F'YMTRTT 7
Revised: 9/19/96
CITY OF TAMARAC
BID OPENING - BID NO.96.16 -
WEDNESDAY, AUGUST 28, 1996
The above bid opening was advertised in the Sun Sentinel on Sunday, August 18, 1996
and Sunday, August 25, 1996. The bid opening was held at 2:00 P.M. on Wednesday,
August 28, 1996 in Conference Room #1 of Tamarac City Hall, 7525 N.W. 88th
Avenue, Tamarac, Florida.
J!RJA -NT: Raj Verma, Public Works Director
Linda Tyson, Buyer
Vincent Richmond, Landscape Supervisor
John Engwiller, Landscape Crewleader
Phyllis Polikoff, Office Specialist
ALSO PRESENT* Mario Adler, A & D Landscaping
Ricardo Plasencia, ARZ Builders
The first bid opened was from ARZ Builders, 1446 S.W. 25 Avenue, #A-22, Boynton
Beach, FL 33426, Tel. #561-369-0770, Fax #561-369-7114.
Bid Certification Form signed by George Aboujawdeh, President.
One original and three copies were submitted.
Bid bond in the amount of $1,750 was submitted.
Variations: None
Total Base Bid: $31,615.00
The second bid opened was from A & D Landscaping, 6951 SW 185 Way, Ft. Lauderdale,
FL 33332, Tel. #954-252-0502, Fax #954-252-0564.
Bid Certification Form signed by Mario F. Adler, President.
CODING: Words in strilee-ttmeuo type are deletions.
Words in underacgred type are additions.
post-itm brand fax transmittal memo NOM
rom
To
onr
5EP 19 '96 10: 01 CITY OF TWRRAC re 9 6 - 10q e3 7 P. 2/2
Bid Opening - Bid #96-15
Is Tree Trimming
August 28, 1996
Page 2
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Only one original was submitted.
Check #004465 in the amount of $1,750 was submitted,
Certificate of Insurance was submitted.
A & D Landscaping (Continued)
Variations: Section 17 - Auto Liability Is $500,000.
Total cost of trees for Commercial Boulevard medians:
Total cost of trees for Southgate Boulevard medians:
Total cost of trees for Pine Island Road medians:
Total cost of tress for University Drive:
Total cost of trees for McNab Road medians:
Removal: large size trees
Removal: small size trees
Removal: mediam size trees
GRAND TOTAL:
Revised: 9/19/96
$ 2,710.00
5,201.00
1,046.00
4,596.00
2,760,00
275.00
150.00
200.00
$16,936.00
With no further bids received, this bid opening was closed at 2:15 P.M.
Phyllis Polikoff
Office Specialist
CODING: Words in strike through type are deletions.
Words in underscored type are additions.
ie 96- a 3
"F.XHTRTT 7"
INVITATION TO BID
a� Tq/�,r
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BID ,#96-16
TREE TRIMMING
CITY OF TAMARAC
7525 NW 88TH AVENUE
TAMARAC, FLORIDA 33321-2401
/Z- s6-0;?te 7
CITY OF TAMARAC
INVITATION TO BID
BID # 96-16
BID PROPOSAL
It is the intent of the City to award this bid to the lowest responsible and responsive bidder. The
City reserves the right to accept or reject any one or all bids, or any part of any bid, to waive any
informality in any bid, and to award the purchase in the best interest of The City of Tamarac. The
City reserves the right to award the bid on a split order basis, lump sum or individual item basis
unless otherwise stated.
GENERAL TERMS AND CONDITIONS
These general terms and conditions apply to all offers made to the City of Tamarac by all
prospective Bidders including but not limited to Request for Quotes, Request for Proposal and
Request for Bid. As such the words "bid" and "proposal" are used inter -changeably in reference
to all offers submitted by prospective bidders.
1. SUBMISSION OF THE BID: The Bidder is directed to deliver sealed bids to the City Clerk's
Office, City of Tamarac, 7525 N. W. 88th Avenue, Tamarac, Florida 33321, ON: Auaust 28th,
�96 BEFORE: :0 . At this time the bids will be opened, the names of all Bidders
will be announced and all bids shall be a matter of public record. All Bidders and their
representatives are invited to attend. The Bidder must show the bid number, bid name, time and
date of the bid opening on the outside of the sealed bid package. Delivery of the sealed bids to
the City Clerk's Office on or before the above date is solely and strictly the responsibility of the
Bidder. Late bids will be returned unopened to the Bidder.
It is the Bidder's responsibility to read and understand the requirements of this bid. Unless
otherwise specified the Bidder must use the proposal form furnished in the bid packet. Bidders
are required to state exactly what they intend to furnish to the City via this Solicitation and must
indicate any variances to the terms, conditions and specifications of this bid, no matter how slight.
If variations are not stated in the proposal, it shall be construed that the Bidder's proposal fully
complies with all conditions identified in this bid. The Bidder shall submit one ORIGINAL and
3 copies of the proposal. The ORIGINAL bid must be manually and duly signed in ink by a
Corporate Officer, Principal, or Partner with the authority to bind the bidding company or firm by
his/her signature. All quotations must be typewritten or filled in with pen and ink. Proposals having
erasures or corrections must be initialed in ink by the Bidder.
All prices, terms and conditions quoted in the submitted bid will be firm for acceptance for sixty
days from the date of the bid opening unless otherwise stated by the City.
2. WITHDRAWAL OF BID: Any Bidder may withdraw its bid prior to the indicated opening time.
The request for withdrawal must be submitted in writing to the City Clerks Office.
3. QUANTITIES: Quantities shown are estimates only. No guarantee or warranty is given or
implied by the City as to the total amount that may or may not be purchased from any resulting
contract. The City reserves the right to decrease or increase quantities as required.
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CITY OF TAMARAC
INVITATION TO BID
BID # 96-16
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BID PROPOSAL
It is the intent of the City to award this bid to the lowest responsible and responsive bidder. The
City reserves the right to accept or reject any one or all bids, or any part of any bid, to waive any
informality in any bid, and to award the purchase in the best interest of The City of Tamarac. The
City reserves the right to award the bid on a split order basis, lump sum or individual item basis
unless otherwise stated.
GENERAL TERMS AND CONDITIONS
These general terms and conditions apply to all offers made to the City of Tamarac by all
prospective Bidders including but not limited to Request for Quotes, Request for Proposal and
Request for Bid. As such the words "bid" and "proposal" are used inter -changeably in reference
to all offers submitted by prospective bidders.
1. SUBMISSION OF THE BID: The Bidder is directed to deliver sealed bids to the City Clerk's
Office, City of Tamarac, 7525 N. W. 88th Avenue, Tamarac, Florida 33321, ON: August 28th.
1.996 BEFORE:_2:00 P.M. . At this time the bids will be opened, the names of all Bidders
will be announced and all bids shall be a matter of public record. All Bidders and their
4Drepresentatives are invited to attend. The Bidder must show the bid number, bid name, time and
date of the bid opening on the outside of the sealed bid package. Delivery of the sealed bids to
the City Clerk's Office on or before the above date is solely and strictly the responsibility of the
Bidder. Late bids will be returned unopened to the Bidder.
It is the Bidder's responsibility to read and understand the requirements of this bid. Unless
otherwise specified the Bidder must use the proposal form furnished in the bid packet. Bidders
are required to state exactly what they intend to furnish to the City via this Solicitation and must
indicate any variances to the terms, conditions and specifications of this bid, no matter how slight.
If variations are not stated in the proposal, it shall be construed that the Bidder's proposal fully
complies with all conditions identified in this bid. The Bidder shall submit one ORIGINAL and
_2 copies of the proposal. The ORIGINAL bid must be manually and duly signed in ink by a
Corporate Officer, Principal, or Partner with the authority to bind the bidding company or firm by
his/her signature. All quotations must be typewritten or filled in with pen and ink. Proposals having
erasures or corrections must be initialed in ink by the Bidder.
All prices, terms and conditions quoted in the submitted bid will be firm for acceptance for sixty
days from the date of the bid opening unless otherwise stated by the City.
2. WITHDRAWAL OF BID: Any Bidder may withdraw its bid prior to the indicated opening time.
The request for withdrawal must be submitted in writing to the City Clerks Office.
.3. QUANTITIES: Quantities shown are estimates only. No guarantee or warranty is given or
implied by the City as to the total amount that may or may not be purchased from any resulting
contract. The City reserves the right to decrease or increase quantities as required.
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4. PRICES, PAYMENTS AND DISCOUNTS: Bid prices shall be fixed and firm to the extent
required under Special Conditions. Payment will be made only after receipt and acceptance of
materials/services.
5. SAMPLES AND DEMONSTRATIONS: The City may request a full demonstration of any
product or service before the award of a contract. All demonstrations will be done at the expense
of the Bidder.
6. SAFETY STANDARDS: The Bidder warrants that all services provided to the City conform in
all respects to the standards set forth in the Occupational Safety and Health Act and its
amendments to any industry standards if applicable. Additional safety requirements can be found
in the Tree Trimming Bid Specification section.
7. PERFORMANCE: Failure on the part of the Bidder to comply with the conditions, terms,
specifications and requirement of the bid shall be just cause for the cancellation of the bid award.
The City may, by written notice to the Bidder, terminate the contract for failure to perform. The
date of termination shall be stated in the notice. The City shall be the sole judge of
nonperformance.
8. DEFAULT: In the event that the Bidder defaults on the contract or the contract is terminated
for cause due to performance, the City reserves the right to obtain the materials or services from
the next lowest Bidder or other source during the remaining term of the contract. Under this
arrangement the City will charge the Bidder any excess cost occasioned or incurred thereby and
shall apply to any bid bond required.
9. TERMINATION FOR CONVENIENCE OF CITY: O seven Upon 7 p calendar days written notice
delivered by certified mail, return receipt requested, to the Bidder, the CITY may without cause
and without prejudice to any other right or remedy, terminate the agreement for the CITY's
convenience whenever the CITY determines that such termination is in the best interest of the
CITY. Where the agreement is terminated for the convenience of the CITY the notice of
termination to the Bidder must state that the contract is being terminated for the convenience of
the CITY under the termination clause and the extent of termination. Upon receipt of the notice
of termination for convenience, the Bidder shall promptly discontinue all work at the time and to
the extent indicated on the notice of termination, terminate all outstanding sub -contractors and
purchase orders to the extent that they relate to the terminated portion of the Contract and refrain
from placing further orders and sub -contracts except as they may be necessary, and complete
any continued portions of the work.
10. ASSIGNMENT/SUBCONTRACTING: The Bidder shall include a list of all subcontractors with
the submitted bid. In addition the Bidder shall list all parties that will be called upon to meet the
requirements of the bid including but not limited to Engineering Firms, Testing Services, Legal
Firms and Consulting Services. The City shall approve all subcontractors and other service
providers with the bidder before the award of bid. The Bidder shall not transfer or assign the
performance required by this bid without the prior written consent of the City Manager. Any award
issued pursuant to this bid and monies that may become due hereunder are not assignable
except with prior written consent of the City.
11. EMPLOYEES: Employees of the Bidder shall at all times be under its sole direction and not
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an employee or agent of the City. The Bidder shall supply competent and physically capable
employees. The City may require the Bidder to remove an employee it deems careless,
incompetent, insubordinate or otherwise objectionable. Bidder shall be responsible to the City
for the acts and omissions of all employees working under its directions.
12. TAXES: The City of Tamarac is exempt from all Federal, State, and Local taxes. An
exemption certificate will be provided where applicable upon request.
13. COLLUSION: The Bidder, by affixing its signature to this proposal, certifies that its proposal
is made without previous understanding, agreement, or connection either with any previous firms
or corporations offering a Bid for the same items, or with the City. The Bidder also certifies that
its bid is in all respects fair, without outside control, collusion, fraud, or otherwise illegal action.
14. BID PREPARATION EXPENSE: The Bidder preparing a bid in response to this proposal shall
bear all expenses associated with its preparation. The Bidder shall prepare a bid with the
understanding that no claim for reimbursement shall be submitted to the City for the expense of
bid preparation and/or presentation.
15. SITE INSPECTION: It shall- be the responsibility of the Bidder to inspect the site before
submission of bids. No plea of ignorance by the Bidder of conditions that exist or that may
hereafter exist as a result of failure to fulfill the requirements of this contract will be accepted as
the basis for varying the requirements of the City or the compensation to the Bidder.
16.OMISSION OF DETAILS: Omission of any essential details from these specifications will not
relieve the Bidder of supplying such product(s) as specified.
17. INSURANCE REQUIREMENTS: Bidder agrees that he or she will, in the performance of work
and services under this Agreement, comply with all Federal, State and Local laws and regulations
now in effect, or hereinafter enacted during the term of this Agreement that are applicable to
Contractor, its employees, agents or subcontractors, if any, with respect to the work and services
described herein.
Bidder shall maintain in full force and effect during the life of the contract, Workers' Compensation
insurance covering all employees in performance of work under the contract. Bidder shall make
this same requirement of any of its subcontractors.
Bidder shall indemnify and save the City harmless from any damage resulting to them for failure
to either Bidder or any subcontractor to take out or maintain such insurance.
The following are required types and minimum limits of insurance coverage with the Bidder
agrees to maintain during the term of this contract:
QF_L11.FRAL! !ABILITY
Comprehensive
Premises -Operations
Contractual Liability
Personal Injury
Independent Contractors
IMNIMIJM LIMITS
1,000,000
(Per Occurrence)
M111181se
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Cross Liability and Severability of Interest Clause
AUTOMQ.UILE LIAQILITY
Comprehensive
Owned
Hired
Non -Owned
MINIMUM LIMITS
1,000,000
(Per Occurrence)
MINtlifi%1t"
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Neither Bidder nor any subcontractor shall commence work under this contract until they have
obtained all insurance required under this section and have supplied owner with evidence of such
coverage in the form of a Certificate of Insurance and endorsement.
Such certificates shall be approved by the City.
ALL INSURANCE COMPANIES PROVIDED SHALL:
Be rated at least A VII per Best's Key Rating Guide; be licensed to do business in Florida.
All policies provided shall be Occurrence not Claims Made forms.
The Bidder's liability insurance policies shall be endorsed to add the City of Tamarac as an
Additional Insured. The Bidder's liability insurance shall be primary to any liability insurance
policies carried by the City. The Bidder shall be responsible for payment of all deductibles and
self-insurance retentions on Bidder's liability insurance policies.
All of the policies of insurance so required to be purchased and maintained shall contain a
provision or endorsement that the coverage afforded shall not be canceled, materially changed
or renewal refused until at least thirty (30) calendar days written notice has been given to the City
by certified mail.
18. INDEMNIFICATION: The Bidder shall indemnify and hold harmless the City of Tamarac, its
elected and appointed officials and employees from any and all claims, suits, actions, damages,
liability, and expenses (including attomeys' fees) in connection with loss of life, bodily or personal
injury, or property damage, including loss of use thereof, directly or indirectly caused by, resulting
from, arising out of or occurring in connection with the operations of the Bidder or his
Subcontractors, agents, officers, employees or independent contractors, excepting only such loss
of life, bodily or personal injury, or property damage solely attributable to the gross negligence
or wilful misconduct of the City of Tamarac or its elected or appointed officials and employees.
19. CLARIFICATION TO TERMS AND CONDITIONS: Where there appears to be variances or
conflicts between the General Terms and Conditions and the Special Conditions and/or Technical
Specifications outlined in this bid, the Special Conditions and/or the Technical specifications shall
prevail.
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The Bidder shall examine all bid documents and shall judge all matters relating to the adequacy
and accuracy of such documents. Any inquires, suggestions, request concerning clarification or
solicitation for additional information shall be submitted in writing to the City of Tamarac City
Clerk's Office. The City shall not be responsible for oral interpretations given by any City
employee or it's representative.
An award of bid will not be effective until 72 hours after the adoption by City Council.
The City shall issue a written Addendum if substantial changes which impact the submission of
the bids is required. A copy of such addenda will be mailed or distributed via facsimile
transmission to each Bidder receiving the proposal.
01. PURPOSE OF THE BID: To obtain bids from professional tree trimming vendors for services,
labor, materials, and equipment as required by the City on an "as needed" basis from the date
of
award for a twelve (12) month period. These services may be renewed with the same conditions
for an additional one (1) year. period upon satisfactory performance and determination that
renewal is in the City's best interest. The prices shall be quoted "per tree" and not "per hour".
A list of the trees and their locations is provided in the Bid Specification section.
SPECIAL CONDITIONS
01. ASSIGNMENT OF CONTRACT: Neither this co
ntract, or any portion thereof, shall be
assigned, except by formal approval of the City Commission. No such approval will be construed
as making the City a part of or to such assignment, or subjecting the City to liability of any kind
to any assignee. No subcontract or assignment shall, under any circumstances, relieve the
contractor of his liability and obligation under this contract, and despite any such assignment, the
City shall deal through the contractor only. However, if the company is sold during the life of the
contract, the buying agent must provide the City with a letter signed by an officer of the new
owner that can legally bind the company, stating that they will continue to perform the
requirements of the contract under all the terms, conditions, and specifications so stated in the
contract.
02. CONTRACTOR'S RESPONSIBILITY: Contractor shall provide sufficient manpower so as
to perform work safely and expeditiously with all equipment plainly marked with the company
name. All work shall be performed between the hours of 8 A.M. and 6 P.M., during normal
working days. Exceptions to this schedule can only be made with the prior approval of the City
in writing. The Contractor shall provide a qualified foreman present on the site at all times, as a
fully authorized agent of the Contractor, and capable of making on -site decisions. The foreman
shall be knowledgeable about all tree trimming standards and applicable State, County, and City
codes pertaining to tree trimming, tree removal, and general landscaping. It shall be the
responsibility of the Contractor to remove from the job site and properly dispose of all residue at
isthe end of each and every workday. No materials or equipment are to be on site at night or over
a weekend, unless arrangements have been made with and prior approval obtained from
applicable City personnel in writing. Any materials or equipment left on site, shall be with the
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Contractor, fully and totally responsible for security. Loss of materials or equipment due to theft,
vandalism, etc., shall be the responsibility of the Contractor. Any material left on site overnight
shall be properly marked and identified in order to insure public safety.
03. DAMAGE TO PUBLIC AND/OR PRIVATE
PROPERTY: Extreme care shall be taken to
safeguard all existing facilities, site amenities, irrigation systems, windows, and vehicles on or
around the job site. Damage to public and/or private property shall be the responsibility of the
Contractor and shall be repaired and/or replaced at no additional cost to the City. The Contractor
shall use all means to protect existing objects, structures and vegetation designated to remain.
In the event of damage, immediately make all repairs, replacements and dressings to damaged
materials, to the approval of the City, at no additional cost to the City. In the event of damage to
public and/or private property, the Contractor shall immediately contact the City's Public Works
Department by telephone (954-724-2410) and inform the appropriate staff member about the
location and the extent of the damages.
04. SITE INSPECTION: It shall be the full responsibility of the bidder to visit and inspect the
location(s) prior to the submission of a bid. No variation in price or conditions shall be permitted
based on a claim of ignorance. Submission of the bid is evidence that the bidder has familiarized
himself with the nature and extent of the work, and the equipment, materials and labor
requirements. All visits shall be arranged through Bill George, Public Works Coordinator at 724-
2410.
05, PERMITS AND LICENSES: The Contractor shall be responsible for securing any and all
.permits and licenses required. The Contractor shall submit copies to the City's Representative,
of all permits and licenses, including costs, required for this work. In the event that City permit
fees are waived, the contractor will be responsible for all County Fees (B.O.R.A.- .35 per $1000).
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BID SPECIFICATIONS
TREE TRIMMING
1. Contractor shall furnish all labor, materials, equipment, and horticultural supervision
necessary to maintain the tree trimming schedule as specified by the following.
2. Contractor shall control work force and make certain that all workers conduct themselves
and perform their work in a professional manner. Contractor shall at all times have competent
field supervision on the property to observe and to make certain that all tree trimming is being
performed in accordance with the requirements set up by the American National Standards
Institute (see attached exhibit A). Contractor shall comply with all O.S.H.A. safety rules and
regulations in the operation of equipment and performance of the work. Maintenance vehicles
and equipment shall meet all D.O.T. work zone safety standards for proper roadway set ups.
All safety procedures shall be strictly enforced, i.e.; traffic cones and "people working" signs
shall highlight occupied work sites, crew members shall wear approved high visibility vests, a
supervisor shall be on site at all times from 7:00 A.M. until 5:00 P.M.
3. Injury or damage to City property (turf, shrubs, trees, sprinkler heads) due to Contractor's
operation or negligence shall be replaced at the Contractor's sole expense. Contractor shall
notify the City of any damage caused within 24 hours of damage.
4. Contractor shall furnish City with an estimate in writing prior to commencing any required
or requested work during this contract.
5. Contractor is responsible for submitting a written schedule 48 hours prior to the start of any
project. This is done for monitoring purposes to control any complaints or problems. Any
change in schedule shall be submitted in writing. All scheduling is to be done through the
Public Works Department's Landscaping Division at 6011 Nob Hill Road, Tamarac, Florida
(Vincent Richmond - 954-724-2410)
6. Contractor is responsible for daily clean up and debris removal to the Contractor's dump
site. This shall be done at the Contractor's expense.
7. It is the Contractor's responsibility to verify the tree count at a job site prior to commencing
work. Any discrepancies with the count or the type of trees shall be brought to the attention of
the Public Works Division in writing prior to commencing work. Discovery of dead or diseased
trees shall also be brought to the Public Works Division's attention in writing prior to
commencing work. In the event of discrepancies being reported after the completion of work,
the original City estimate shall be utilized for calculating payments to the Contractor.
8. All tree stumps must be removed to at least twelve (12") inches below the lowest soil level
adjacent to the stump, or until deep roots are no longer encountered. The Contractor shall
grind the stump a minimum distance of one and a half (1-1/2') feet on either side of the
circumference of the stump, or until roots are no longer encountered. Stump shall be cut low
enough to the ground where grinding can be done safely. If the stump is cut at grade level
during tree removal or is left overnight, the stump must be protected by a Type II barricade
with lights.
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9. Holes created by stumps and root grinding shall be filled the same day with black topsoil to
ground level by Contractor to prevent any tripping hazards. Any paved surfaces damaged
due to Contractor's negligence shall be restored to their original conditions by the Contractor
at no expense to the City.
10. The City retains the option to keep all of the mulch created from any tree trimming or tree
removal project site. At the start of any project the Landscaping Supervisor or the City's
designee shall inform the work crew if the mulch created will be kept by the City or hauled
away by the Contractor. All mulch kept by the City shall be at no charge to the City.
11. Where the canopy or any growth of the street tree protrudes into the public right of way,
the under -clearance shall be lifted to 13 feet 6 inches above the road for vehicular clearance
and 10 feet above any sidewalk for pedestrian clearance. "Lion tailing" or "stripping" is not
permitted on City trees.
12. Contractor shall have the required equipment for tree trimming of various species of trees
and palms. The removal of trees shall include stump grinding as specified.
13. Contractor shall supply a list of all equipment owned or leased by the Contractor. The list
shall include the make, model, and year of the aforementioned equipment. The City of
Tamarac reserves the right to inspect and reject any or all equipment listed on the roster
deemed unsuitable for operation or type of work needed to be done.
1
'e-Y6 - Z,3 7
CITY OF TAMARAC
BID PROPOSAL FORM -
0
SUBMITTED BY:
Bidders Company Name: A + D L A M D5C A P j A)r�
Address: 051 S V6 I85 WA
City: F+- LAub State: FL zip: 3333 ?.
Telephone:g54 FAX: q54 25a - 05 ep`�
v56z
TERMS: % (PERCENT) DAYS: N 30
Delivery: [ calendar days after receipt of Purchase Order
Co 0n)t
BONDING: A cash bid guaranty or approved bid bond of$1.Z50— of bid quote (not to exceed
total budget of $35,000) is required and shall be submitted with your Bid Proposal. Additional
bonding may be required in the Special Terms and Conditions of this invitation. The Bonding
must be executed by a surety company authorized to do business in the State of Florida or
secured in a manner satisfactory to the City of Tamarac.
NOTE: To be considered eligible for award, one (1) QRIGINAL COPY OF THIS BID
PROPOSAL FORM must be submitted with the Bidders' proposal.
NO BID INDICATION (IF "NO BID" IS OFFERED):
Please indicate reason(s) why a Bid Proposal is not being submitted at this time.
Return the Bid Proposal Form to avoid removal of Bidder from the City of Tamaracs'
vendor listing.
10
e-9
C�
CITY OF TAMARAC-
BID CERTIFICATION FORM
The undersigned hereby confirms that:
1. He/she is a duly authorized agent of the Bidder;
2. He/she has read the General Terms and Conditions, the Special Conditions and any
Technical Specifications which were made available to the Bidder in conjunction with
the Bid and fully understands and accepts these terms unless specific variations have
been expressly listed on the Bid Proposal Form;
3. The Bidder will accept any awards made to it as a result of the Invitation for a
minimum of sixty (60) calendar days following the date and time of the bid opening.
BY: all _ DATE: R zel'
MA—jqA-L— OF AGENT
MAPoo F. A LErR
tyPED/PRINTED NAME OF AGENT
-Piz E5 I D ZA1-r
TITLE OF AGENT
NOTE: Bid proposals without the manual signature of an authorized agent of the Bidder shall
be deemed non -responsive and ineligible for award.
11
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CITY OF TAMARAC-
VARIANCE FORM
Bidder's Name: A 4 D A- A N D S CA P/ NG.
Variations.
The Bidder shall identify all variations and exceptions taken to the General Terms and
Conditions, the Special Conditions and any Technical Specifications in the space
provided below; provided, however, that such variations are not expressly prohibited in
the bid documents. For each variation listed, reference the applicable section of the
bid document. If no variations are listed here, it is understood that the Bidder's
Proposal fully complies with all terms and conditions. It is further understood that such
variations may be cause for determining that the Bid Proposal is non -responsive and
ineligible for award:
Section II Variance
Section Variance
Section Variance
Section Variance
AU`fb L.IABIL/T`% 16 $SOO,00 CD
Attach additional sheets if necessary.
12
4-,576- C42 0 ?
•
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Street Location
Commercial Blvd/Medians
Tree Type
Estimated
Height
Estimated
Quantity
Unit Cost
Extension
Mahogany
Less than 25
9
36 . oo
4-7 o '>-O—
Mahogany
Greater than 25
13
9. oo
9.4. DO
Tabebuia
Less than 25
10
100
Tabebuia
Greater than 25
3
t3 do
.00
Acacia
Less than 25
11
S.
7 , oo
Acacia
Greater than 25
15
_;�S.
675.00
Black Olive
Less than 25
4
. 60
1 60
Black Olive
Greater than 25
5
as.00
, 00
Sabal Palm
Varies
59
(3.00
1-7 .00
Total Cost
7 / .0 , 00
Street Location
Southgate Blvd/Medians
Tree Type
Estimated
Height
Estimated
Qua ntit
Unit Cost
Extension
Mahogany
Less than 25
39
30.00
1 1 70 .60
Sabal Palm
Varies
24
13 . G o
1.2. 0 0
Acacia
Greater than 25
19
35. oa
S. 00
Black Olive
Less than 25
14
a..eo
,;50.00
Live Oak
Less than 25
20
3a-oo
eP40 .00
Rosewood
Greater than 25
2
35 . o o
7o.co
Silk Oak
Less than 25
9
28.00
Calo h llum
Less than 25
4
�Z. a0
1 (. a o
Java Plum
Greater than 25
10
0 .00
0 . ad
Eucalyptus
Greater than 25
13
. 60
Arvida
Less than 25
11
1 .25.00
:L75. og
Arvida
Greater than 25
201
3o, co
& oo . oc:)
Total Cost
Street Location
Pine Island Road/Medians
Tree Type
Estimated
Hei ht
Estimated
Quantity
Unit Cost
Extension
Mahogany
Less than 25
4
3o.oO
l A o. Do
Black Olive
Less than 25
5
Z5 • oo
l a.5 .,Do
Black Olive
Greater than 25
11
3,5. oo
as S . c v
Sabal Palm
Varies
32
i 3• e 0
j4 1 lv . o o
Total Cost
J o y (,p • 00
e- 57& - -Q-3 7
TYPICAL SCOPE OF WORK
The following is offered as an illustration of typical services. Actual conditions,
locations and scope of work may vary.
Street Location
University Drive
Tree Type
Estimated
Height
Estimated
Quantity
Unit Cost
Extension
Sabal Palm
Varies
32
I3.00
4 16 . o0
Mahogany
Less than 25
4
30.00
00
Black Olive
Less than 25
16
a5 . vo
400,00
Washingtonia
Palm
Varies
122
30.00
3, 0 (Po . 00
Total Cost
N S oa
Street Location
McNab Road/Medians
Tree Type
Estimated
Height__
Estimated
Quantity
Unit Cost
Extension
Mahogany
Less than 25
9
3 0.00
0, 00
Mahogany
Greater than 25
13
3 S .0 v
11 qq . 0 0
Tabebuia
Less than 25
10
11.5o
115.0 0
Tabebuia
Greater than 25
3
i . oD
39.00
Acacia
Less than 25
11
'25 . a o
0115. 0 0
Acacia
Greater than 25
15
35 • oo
5 .0 0
Black Olive
Less than 25
4
, 5.00
(00-00
Black Olive
Greater than 25
5
j6 . as
1 -75 . oo
Sabal Palm
Varies
591
I , 00
7ro-7, o0
Total Cost
a -7&o - 00
0
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EXHIBIT 1
QUOTE SHEET - TREES
TreeT e/Work Required
Height Feet
Unit Price
Acacia - Thin & Elevated
Greater than 25
35,0
Acacia - Thin & Elevated
Less than 25
, 00
Arvida -Thin & Elevated
Greater than 25
3o . oc,
Arvida -Thin & Elevated
Less than 25
,?5. 00
Bischofia - Thin & Elevated
Greater than 25
ao
Bischofia - Thin & Elevated
Less than 25
36,00
Black Olive Trees - Thin & Elevated
Greater than 25
3- : 60
Black Olive Trees - Thin & Elevated
Less than 25
00
Bottle Brush - Thin & Elevated
Less than 25
a , 00
Bottle Brush - Thin & Elevated
Greater than 25
,;Zs .00
Calo h Ilum - Thin & Elevated
Greater than 25
35,00
Calo h llum - Thin & Elevated
Less than 25
a co
Eucalyptus - Thin & Elevated
Greater than 25
3 .00
Eucalyptus - Thin & Elevated
Less than 25
.co
Java Plum - Thin & Elevated
Greater than 25
30.00
Java Plum - Thin & Elevated
Less than 25
25.00
Live Oak - Thin & Elevated
Greater than 25
4o ,00
Live Oak - Thin & Elevated
Less than 25
.00
Mahogany - Thin & Elevated
Greater than 25
3a,co
Mahogany - Thin & Elevated
Less than 25
30.60
Pom am - Thin & Elevated
Greater than 25
35. o
Pom am - Thin & Elevated
Less than 25
2
Queen Palm - Trim & Deboot
Varies
1A. o
Rosewood - Thin & Elevated
Greater than 25
35. ob
Rosewood - Thin & Elevated
Less than 25
d5 c�D
Sea Grape - Thin & Elevated
Less than 25
25. ob
Sea Grape - Thin & Elevated
Greater than 25
32.DO
Silk Oak - Thin & Elevated
Greater than 25
M.00
Silk Oak - Thin & Elevated
Less than 25
.00
Tabebuia - Thin & Elevated
Less than 25
11 . 56
Tabebuia - Thin & Elevated
Greater than 25
(,3,,Do
QUOTE SHEET - PALMS
e-9(a-ate *�,7
0 1 Washin tonia Palm - Trim & Deboot I Varies O
MISCELLANEOUS - ACTIVITIES
TreeT e/Work Required
Unit Price
Tree Removal - Greater than 25 feet with a
caliper of 6" or more including stump
z75 °0
grinding
Tree Removal - Less than 25 feet with a
caliper of 6" or less including stump
15c) Ob
grinding
Tree Removal - Less than 25 feet with a
caliper of 6" or more including stump
Zoo ,°-
rindin
•
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1
ACDRD CERTIFICATE OF LIABILITY INSURANC ID DM DATE 08/1/oD/9
&DLA-1 08/14/96
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
PRODUCER ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
Insurance By Ken Brown, Inc. HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
p .O. Box 540569 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
*GAS
rlington Streeto FL 32805 COMPANIES AFFORDING COVERAGE
COMPANY
W. Taylor III A The Travelers Ins. Company
nnn_Q4111-1543 FexNo.407-648-01 7
INSURED
COMPANY
B FCA property & Casualty
A & D Landscaping Corp COMPANY
C
Judy
530 Greaton Avenue COMPANY
Davie FL 33325 D
COVERAGES
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS,
POLICY EFFECTIVE POLICY EXPIRATION
cOLTR TYPE OF INSURANCE I POLICY NUMBER DATE (MMIDDIYY) DATE IMM/DDn Y)
*DAMAGE
GATE S 2, 000, 000.
P/OP AGG $ 2, 0 0 0, 0 0 0.
VINJURY $ 1, 000, 000.
NCE $1, 000, 000.
ny one fire) $5 0, 0 0 0.
MED EXP (Any one Person) 1 $ 5 ,0 0 0 .
GENERAL LIABILITY
A X I COMMERCIAL GENERAL LIABILITY
CLAIMS MADE 7 OCCUR
OWNER'S & CONTRACTOR'S PROT
AUTOMOBILE LIABILITY
A X ANY AUTO
ALL OWNED AUTOS
SCHEDULED AUTOS
HIRED AUTOS
7C NON -OWNED AUTOS
GARAGE LIABILITY
7 ANY AUTO
1.1OX7335
651W973A
EXCESS LIABILITY
UMBRELLA FORM
OTHER THAN UMBRELLA FORM
WORKERS COMPENSATION AND
EMPLOYERS' LIABILITY
B THE PROPRIETOR/ INCL 09010307096
PARTNERSIEXECUTIVE
OFFICERS ARE: EXCL
OTHER
12/30/95
12/30/95
LIMITS
12/30/96
12/30/96 COMBINED SINGLE LIMIT 5500,000.
BODILY INJURY $
(Per Person)
BODILY INJURY $
(Per accident)
PROPERTY DAMAGE I $
AUTO ONLY - EA ACCIDENT I $
OTHER THAN AUTO ONLY:
12/30/96 COMBINED SINGLE LIMIT 5500,000.
BODILY INJURY $
(Per Person)
BODILY INJURY $
(Per accident)
PROPERTY DAMAGE I $
AUTO ONLY - EA ACCIDENT I $
OTHER THAN AUTO ONLY:
EACH ACCIDEN
$
AGGREGATE
S
EACH OCCURRENCE
$
AGGREGATE
$
S
EL EACH ACCIDENT 15 10 0, 0 0 0
01/01/96 01/01/97 ELDISEASE -POLICY LIMIT IS500,000
EL DISEASE - EA EMPLOYEE 1 $ 10 0 , 0 0 0
DESCRIPTION OF OPERATIONSILOCATIONSNEHICLES/SPECIAL ITEMS
The holder below is included as add'l insured with respects to General
Liability only. —.fA„T
CERTIFICATE HOLDER
City of Tamarac
Attn: Purchasing Dept.
7525 NW 88th Av
Tamarac FL 33321
NY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
PIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL
10 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,
BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY
OF ANY RIND UPON THE COMPANY, ITS AGENTS OR REPRESENTA.RVES.
ACORD 25»S (1196) ®ACDRD CORPORATION 1988
C�
6951 SW 165th Way, Fort Lauderdale, FL 33332
(954) 252-0562 Broward
(954) 252-0564 Fax
(305) 271-6294 Dade
237
F-QuIPme�,)i Lk5-
3 Trz"ck S - "ibP I�t Crz , 3Uek ET-rP-ucK
Z. L' 441uspws or- A-L-L- 5 1
-' . or- A t-L 5 (Z.a S
4- pADDepe6 OF Aj.L 5tz,125
�. 5-rurr,p ra..iti���
7. b Z) F-0
g. m A N 'C) f'"'t n) C 2 F- K)
C) , C o rr, rv, U N I C w Tl b S -- '2 7� J O 's 1 A) 2 U C K S
FoQE.r"Axa 1-4A,0E a��pE
e- � (I - --7.3- 7
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EXHIBIT 2
TREE TRIMMING MAINTENANCE REPORT
Date:
Street Location:
Tree Type
Height
Type of Work
Performed
Contractor Comments
I
Note: Unsatisfactory Items Must.be Corrected within Two (2) Working Days
*** BELOW SECTION FOR CITY INSPECTOR'S USE ONLY ***
is Comments:
Inspection Completed by: Date of Inspection:
Pavment:
Approved for