HomeMy WebLinkAboutCity of Tamarac Resolution R-95-105TEMP. RESO. #7053
Revised 4/21 /95
Revised 5/10/95
CITY OF TAMARAC
RESOLUTION NO. R-95- 10s
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF TAMARAC, FLORIDA, AMENDING THE ANNUAL
BUDGET OF ESTIMATED REVENUES AND EXPENDITURES
FOR THE FISCAL YEAR 1995; PROVIDING FOR
CONFLICTS; PROVIDING FOR SEVERABILITY; AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City Commission on the 28th day of September, 1994, adopted
Resolution No. R-94-191 approving the annual budget for fiscal year 1995, and
WHEREAS, having completed six months of the present fiscal year, the City
Manager has identified areas within City operations requiring immediate action; and
WHEREAS, the City Manager has determined, through an assessment of
available resources and current obligations of the City, that sufficient funds exist to
carry out these immediate actions; and
WHEREAS, the City Manager has recommended adjustments to the present
annual budget based on the aforementioned assessment; and
WHEREAS, these adjustments recommended by the City Manager require the
amending of estimated revenues and expenditures found within the present annual
budget; and
WHEREAS, the City Manager's recommendation addresses issues deemed to
be in the best interest of the City of Tamarac; and
WHEREAS, the City Commission of the City of Tamarac, Florida, deems it to be
in the best interest of the citizens and residents of the City of Tamarac to amend the FY
95 Budget to address those operational areas requiring immediate action.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF TAMARAC, FLORIDA-
Section 1: The foregoing "WHEREAS" clauses are hereby ratified and confirmed
as being true and correct and are hereby made a specific part of this resolution.
f-1
TEMP. RESO. #7053
Revised 4/21 /95
Revised 5/10/95
Section 2: The budget of the City of Tamarac is hereby amended in accordance
with "EXHIBIT A" attached to this resolution detailing terms of expenditure amounts,
accounts, and funding sources.
Section 3: The budget of the City of Tamarac is hereby amended in accordance
with the final Midyear Funding Document as adopted by the City Commission.
Section 4: All resolutions or parts of resolutions in conflict herewith are hereby
repealed to the extent of such conflict.
Section 5: If any clause, section, other part or application of this Resolution is
held by any court of competent jurisdiction to be unconstitutional or invalid, in part or
application, it shall not affect the validity of the remaining portions or applications of this
Resolution.
Section 6: This Resolution shall become effective immediately upon its passage
and adoption.
PASSED, ADOPTED AND APPROVED
ATTEST:
CAROL A. EVANS
CITY CLERK
J,KERIfBY CERTIFY that I have approved
this RVESOLUTION as to f9fm.
this /o day of M111-,� ", , 1995.
D
Norman AbOmowit4blayor
RECORD OF
MAYOR
ABRAMOWITZ
MITCH LL S. KRAF DIST. 1:
V / M KATZ
CITY ATTORNEY DIST. 2:
C W MISHK.
DIST. 3:
COMM. SCHRE
DIST. 4.-
COMM. MArw
VOTE
Finance/iH
(1�
Revised 5/11/95
EXHIBIT A
AMENDMENTS TO THE FISCAL YEAR 1995 BUDGET
Appropriation Revenue
General Fund
Building Department
Account 001-227-524-338 entitled Temporary Agency
Services
Account 001-389-105 entitled Resources Available
Community Development Department
Account 001-142-515-120 entitled Regular Salaries
Account 001-142-515-210 entitled FICA Taxes
Account 001-142-515-220 entitled Pension Contribution
Account 001-142-515-230 entitled Health Insurance
Account 001-142-515-641 entitled Office Equipment
Account 001-142-515-642 entitled Office Furniture
Account 001-389-105 entitled Resources Available
Account 001-142-515-340 entitled Other Contractual
Services
Account 001-389-105 entitled Resources Available
Qgneral Governmgnt
Account 001-888-519-61C entitled Office Space
Accomodations
Account 001-389-105 entitled Resources Available
Account 001-872-519-59A entitled Data Processing
Services
Account 001-389-105 entitled Resources Available
6,720
2,880
220
400
417
1,800
1,200
10,000
57,000
62,120
6,720
6,917
10,000
57,000
62,120
1
Revised 5/11/95
EXHIBIT A
AMENDMENTS TO THE FISCAL YEAR 1995 BUDGET
Appropriation
Revenue
Parks and RecrQation Departmen
Account 001-550-572-155 entitled Temporary Employees
2,700
Account 001-550-572-210 entitled FICA Taxes
207
Account 001-389-105 entitled Resources Available
2,907
Account 001-550-572-483 entitled July 4th Celebration
9,000
Account 001-389-105 entitled Resources Available
9,000
Total General Fund Appropriations
154,664
Total General Fund Revenues
154,664
Utilities West Operations Fund
Account 425-371-536-59A entitled Data Processing
Services
Account 425-389-105 entitled Resources Available
Total Utilities West Appropriations
Total Utilities West Revenues
Management Information $ervices Fund
Account 501-888-593-62C entitled City Wide Data Network
Account 501-389-105 entitled Resources Available
Account 501-391-000 entitled Data System Service Fees
40,000
40,000
197,120
40,000
40,000
80,000
117,120
2
� ,S
Revised 5/11/95
EXHIBIT A
AMENDMENTS TO THE FISCAL YEAR 1995 BUDGET
Appropriation Revenue
Account 501-701-593-340 entitled Other Contractual
Services
Account 501-389-105 entitled Resources Available
Total MIS Fund Appropriations
Total MIS Fund Revenues
Fleet Services Fund
Account 503-703-591-640 entitled Vehicles
Account 503-389-105 entitled Resources Available
Account 503-703-591-59A entitled Data Processing
Services
Account 503-389-105 entitled Resources Available
Total Fleet Services Fund Appropriations
Total Fleet Services Revenues
nee Fun
Account 504-704-596-59A entitled Data Processing
Services
Account 504-389-105 entitled Resources Available
Total Insurance Fund Appropriations
Total Insurance Fund Revenues
(40,000)
(40,000)
157,120
157,120
39,600
5,000
39,600
5,000
44,600
44,600
5,000
5,000
5,000
5,000
0
Revised 5/11/95
EXHIBIT A
AMENDMENTS TO THE FISCAL YEAR 1995 BUDGET
Appropriation Revenue
Stormwater Management Fund
Account 410-872-539-59A entitled Data Processing
Services
Account 410-389-105 entitled Resources Available
ICI
5,000
Total Stormwater Management Fund Appropriations 5,000
Total Stormwater Management Fund Revenues 5,000
Parks and Recreation F (1m1 ac Fees)
Account 142-888-572-63G entitled Roller Hockey Court 79,289
Account 142-888-572-99C entitled Resources Available 79,289
Total Parks and Recreation Fund Appropriations 79,289
Total Parks and Recreation Fund Revenues 79,289
4
1
MIDYEAR FUNDING
DOCUMENT
I I
TABLE OF CONTENTS
FUND Paae
MidYear Request Summary .............................. i
Building.............................................1
Community Development ............................. 2-3
General.............................................4
Parks and Recreation .............................. 5-6,9
Management Information Services ........................ 7
Public Works ......................................... 8
1
1
FY 95 MidYear Recommendations
General Fund
Mid -Year Cost Annual Cost
Temporary Personnel for Building Department $6,720 $0
Addition of Planning Secretary $6,917 $25,460
Consultant Services $10,000 $0
Office Space Accommodations $57,000 $0
Salaries for Afterschool Recreation Counselors $2,907 $24,300
July 4 Fireworks - Electronic Firing $9,000 NO
Fund Total $92,544 $49,760
Management Information Services Fund
City -Wide Data Network (All Funds) $197,120 7 950
Fund Total $197,120 $7,960
Fleet Services Fund
Vehicle Replacement $39,600 N0
Fund Total $39,600 $0
Parks and Recreation Fund (Impact Fees)
Roller Hockey Court 7$ 9,289 1 200*
Fund Total $79,289 $1,200
"Annual Maintenance Costs charged to the General Fund.
City of Tamarac, Florida
FY 95 Midyear Request
Title
Temporary Personnel for Building Department
Dgpartment Division Division Number Total Cost
Building N/A 227 $ 6,720
Background extenuatin msta
There will be two essential employees out on Family Leave during the last quarter of the fiscal year.
These employees, the Administrative Secretary and the Records Permit Clerk, represent a major portion
of the department's support staff. The department has considered alternative ways in providing
coverage while these employees are on leave. However, remaining staff have neither the necessary
skills nor sufficient time to take on the additional duties needed for the department to function at a
minimal level.
. .
..............
Required Resources
New Personnel
Pay Fringe
Grade Title Salary Benefits Cost
0 $ 0
Other Costs
Line Item Description Cost
001-227-524-338 Administrative Secretary for 80 hours $ 1,088
001-227-524-338 Records Permit Clerk 440 hours $ 5,632
..........................................
Consequences if not Approve
Should the request be denied, the Building Department will not be able to efficiently meet its
responsibilities. The Department would be forced to utilize existing staff for purposes outside their scope
of training and expertise. Operationally, this would mean requiring Inspectors and Plan Examiners to
carry out clerical duties that would preclude them from inspecting structures and reviewing plans which is
the main function of the Building Department. Finally, since the City charges fees for inspections and
plan review, there is a potential revenue impact if Inspectors and Plan Examiners are redirected to
support staff duties.
1
City of Tamarac, Florida
FY 95 Midyear Request
Title
Addition of Planning Secretary
.... ......
Department Division Division Number Total Cost
Community Development Planning 142 $ 6,917
Back round (extenuating circumstances)
Currently the Department of Community Development provides both professional and clerical staff to the following: The
Development Review Committee, the Plan Adjustment Committee, the Board of Adjustment, the Planning Commission, the
Code Enforcement Board, and the Annexation Committee. The Department also serves as liaison to the City Commission and
the public on all matters concerning New Development and Economic Development. The department's five (5) professional
staff members generate volumes of staff reports, research documentation, and written responses to information requests. The
amount of clerical work is far too great for the department's Administrative Secretary to handle and manage. In addition, there
is insufficient staff to provide full reception and telephone coverage from 8:00 a.m. to 5:00 p.m., leaving the department
shorthanded during meetings, lunch periods, sickness and scheduled vacations. To temporarily alleviate this support
insufficiency, the City Manager approved the hiring of a temporary secretary for six months. The authority for this temporary
position expires in July, thus this request to make this a permanent position.
Required Resources
Now Personnel
Pay Fringe
Grade Title Salary Benefits Cost
Secretary $2,880 $ 1,037 $ 3,917
$ 0 $ 0
$ 0 $ 0
Other Costs
Line Item Description Cost
642 Desk with typing extension and chair $ 1,200
641 Computer $ 1,800
Consequences if not Approved
T The consequences to not hiring a secretary would be increased overtime costs for both professional and clerical staff as well as
I a lower service level due to increased response times and lower quality work. Further, productivity levels for professional staff
would
ould be lowered as they are redirected towards clerical functions.
1
City of Tamarac, Florida
FY 95 Midyear Request
Title
Office Space Accommodations
Department Division Division Number Total Cost
General $ 57,000
Background (extenuating circumstances
In FY 94, the City Manager established a Space Committee to assess spacing deficiencies and make recommendations
accordingly. Although the committee requested $80,000 for year one of their plan, only $40,000 was approved. With funding
in place, the first part of the project was divided into three phases. Phase I addressed the spacing requirements of the City
Clerk's area and the conference rooms. This work is being completed with in-house staff contributing to savings. There will be
a projected balance of $22,000 when Phase I is complete (April 30, 1995). Phase II consists of renovations to the Finance
area to accommodate the Internal Auditor and Purchasing personnel. In addition, Phase II will then expand the MIS area and
renovate four areas in the BSO building for City use. The total cost of Phase II is $79,000 but subtracting the $22,000 balance
leaves a request of $57,000. Phase III, the final phase for City Hall, addresses the entire second floor. Funding for this request
will occur with the FY96 process.
Required Resources
New Personnel
Pay Fringe
Grade Title salary Benefits Cost
$ 0 $ 0
$ 0 $ 0
$ 0 $ 0
Other Costs
Line Item Description Cost
61C Office Space Accommodations -General Contractor-Finance/MISIBSO $ 46,000
61C Miscellaneous Construction Expenses and relocation of telephones $ 7,000
61C Chairs for enlarged conference room $ 4,000
Consequences if not A roved
Should funding not be approved, the project will not be able to continue. This will result in the continuation of a work
environment where departments have inadequate space. Small shared work areas, decentralization of staff (even between
facilities) and poor working conditions significantly reduces productivity and morale. One example is the Fire Department which
currently houses employees in a costly -to -maintain dilapidated trailer.
El
rz - � 5--, /,- 0 -r
City of Tamarac, Florida
FY 95 Midyear Request
Title
Salaries for Afterschool Recreation Counselors
t . ................. i��
DeQartment Division Division Number Total Cost
Parks & Recreation Recreation 550 $ 2,907
..... .. . ........ . ...... ....... .................
.. ........
........ ........ . . ............. .. .......... . ........ .........
........
Background (extenuating circumstances)
Beginning August 28, 1995, Tamarac Elementary School will make an operational change and release
Kindergarten students one hour earlier. For liability reasons, Parks and Recreation afterschool personnel
meet students enrolled in the Afterschool Program at the school and escort them to the Multi -Purpose Center.
Releasing students one hour earlier requires operational changes on the part of the Parks and Recreation
Department corresponding to an additional 1 Y2 hours of staff labor. In order to cover these additional
expenses, Parks and Recreation will require additional funds in the Part-time Employee Wages account.
....... . ......... ........ ............... .. ... ...... .......
keqq_uiir7
........... ........ ............... . ......... ........
.........
... .
Resources
New Personnel
Pay Fringe
Grade Title Salary Benefits Cost
$ 0 $ 0
$ 0 is 0
Other Costs
Line Item Description Cost
001 550 572155 Temporary (Seasonal part-time personnel). $ 2,700
001 550 572 210 FICA Taxes $ 207
CQnsequences if not Approved
Jday
hould this request not be approved, Parks and Recreation will not be able to offer the extra 1 Y2 hours of
care that is needed for parents whose children are in Kindergarten. Secondly, this activity is user fee
upported, with revenues roughly equivalent to expenses. A drop in revenues due to parents switching
day care providers that are able to satisfy this additional need would be detrimental to the program.
4_e;- i()�'.
City of Tamarac, Florida
FY 95 Midyear Request
Title
July 4 Fireworks - Electronic Firing
rtment Division Division Number Tota1_Cost
Parks & Recreation Recreation 550 $ 9,000
........ ........
Background (extenuating gircumstances
Due to recent fatal accidents involving the manual ignition of fireworks displays, the South Florida
Building Code will probably be amended to require remote electrical ignition by July 1995. The existing
$11,000 budget for Tamarac's July 4th Fireworks Display was based upon manual ignition, which is
significantly less expensive, and in line with past practice. In order to be in compliance with the proposed
code changes additional funding is necessary. At this time, Parks and Recreation has secured a quote
from the Zambelli Fireworks Company for a 20-minute electronic shoot at a cost of $20,000.
.... ...... ...... ........ .. ... ........
Required Resources
New Personnel
Pay Fringe
Grade Title Salary Benefits Cost
$ 0 $ 0
$ 0 $ 0
$ 0 $ 0
Other Costs
Line Item Description Cost
001 550 572 483 July 4 Celebration $ 9,000
......... ......... ....... ............ ......... ......... ... .... ............... .... ...... .........
. .................. ......... ...... .......... ......... ... ......... ......... ......... ..... . ........ ......... . ........ .........
......... ......... ......... ...... ....... ......... ......... ......... ..... .... ....... ......... ........ .........
. ......... ......... ........ ...... .......... . ......... . ......... ......... .......... ...... ... ....... ......... . ........ ........ .
.................. ........ ...... ... ......... . .. ......... ......... ......... ..... .... ....... ......... .. .......
Consequences„ if, not Approved
Should this request not be approved and the South Florida Building Code is changed, there will be
insufficient funding for the City's July 4 Fireworks Display.
City of Tamarac, Florida
FY 95 Midyear Request
Title
City Wide Data Network
3T
Department
Division
Division Number
Total Cost
MIS
701
See Breakdown
Back round (extenuagag circumstances
In recent years, the business world has changed to the point where personal computers have become standard office
equipment. The City of Tamarac has followed this trend and currently has more than 100 personal computers. In order to
equip these machines, the City must purchase individual software, printers, modems, plotters and scanners for each computer.
These machines also require more -expensive configurations because they are used as stand-alone systems. Finally, none of
these personal computers, with all their technology, can talk to each other. Transferring information between machines
involves an individual physically moving the information using a floppy disk or tape. This process is cumbersome, labor
intensive, and extremely slow. Sometimes the data transfer is not possible since not every stand-alone system has every type
of software. The ability to address each of the above situations now exists and the productivity savings associated with
correcting the above situations is projected to considerably exceed the cost of initial implementation. A network allows people
to share hardware, software, and information simultaneously. The "information pipeline" of a computer network becomes as
vital as the telephone, fax machine or paper memos. Electronic mail enables users to exchange information with an immediacy
rivals the telephone but with the same level of detail as a paper memo. Libraries of important documents and other
Iat
ference data can be stored on a network so that users can electronically browse through information with an efficiency level
matched by that possible when using paper documents. It is estimated that a City -Wide data network will provide
oductivity improvements and hardware and software savings equal to $150,000 per year.
Required Resources
Cost Breakdown by Fund
Fund Cost
General
$62,120
Utilities
$40,000
Fleet
$5,000
Insurance
$5,000
5tormwater
$5,000
MIS
$80,000
Costs $197,120
Line Item Description Cost
62C
City Wide Data Network (Hardware and Wiring)
$ 168,120
62C
Software: Novell Network and E-Mail
$ 14,000
62C
Novell Administration Training
$ 15,000
Consequences if not Approved
he main mini -computer system will eventually be replaced by another mini -computer connected to a City -Wide Data Network
by a City -Wide Data Network. Either way, a City -Wide Data Network is the heart of the solution. In addition, there are
dustry specific applications for Public Works, Public Utilities, Recreation and Parks, and Fire Departments where a City -Wide
ata Network is mandatory. Failure to fund this request will delay overall strategic plan to replace the main computer system
and will maintain the continuance of inefficient computer expenditures and City operations.
City of Tamarac, Florida
FY 95 Midyear Request
Title
Vehicle Replacement
Qgpartment Division Division Number Total Cost
Public Works Fleet Maintenance 503 $ 39,600
Background (extenuating circumstances
Between October 1993 and November 1994, Fleet Maintenance retired two Code Enforcement Vehicles (#516 and #606). This
leaves the Code Enforcement Division without two (2) vehicles which have become operationally necessary. Further, on April
3, 1995 Stormwater Vehicle #211 was taken out of service due to extensive repairs needed. The estimated salvage (scrap)
value of this vehicle is approximately $1,350 and repairs are estimated at $2,000. Due to the low mileage on this vehicle
(62,000 miles) it was not included in the 1995 Fleet Replacement Program.
Required Resources
Now Personnel
Pay Fringe
Grade Title Salary Benefits Cost
$ 0 $
$ 0 $ 0
$ -0 1.$ 0
Other Costs
Line Item Description Cost
640 Two (2) Compact Cars $ 26,100
640 Chevy SIO/Ford Ranger Pick Up Truck $ 13,500
.. .... .. . ..
ConsegLuences if not Approved
The Code Enforcement Division currently has three (3) vehicles for six (6) people (including supervisor). At any given time, two
field personnel are forced to stay in the office and wait for other field personnel to return, to ride with another officer who has a
different district, to use their own vehicle (which is not acceptable to field inspectors) or to make use of a Community
Development pool car. This negatively impacts Community Development with one of three results; the Planning Technician
cannot conduct his daily field inspections delaying the issuance of Certificates of Occupancy, the Senior Planner cannot make
required field investigations or the GIS Specialist is unable to conduct checks required for computer mapping or travel to the
Public Services Administration Complex. These stated problems are compounded when a vehicle is sent in for routine service
or taken out of service for repairs. Without these two vehicles, the above situations will continue.
I With vegetation growing season approaching, Stormwater operations now has only two vehicles available for the five (5)
lrson Aquatics Crew, which are insufficient for carrying out daily operations. Public Works has investigated the possibility of
aring vehicles, but this cannot be done without significant and adverse impacts to daily operations in other areas.
City of Tamarac, Florida
FY 95 Midyear Request
Title
Roller Hockey Court
Departmen Division Division Number Total Cost
Parks & Recreation Recreation 550 $ 79,289
Background (extenuating circumstances
With the explosion of the enrollment in the Youth Roller Hockey League, the Tamarac Athletic
Federation recommended a concrete arena be constructed. In its first year, the Youth Roller Hockey
League enrolled 130 participants, and is anticipated to enroll 200 participants for the 1995 season. Upon
a request by the City Commission to investigate the possibility of constructing a hockey rink, a quote
was obtained from Contract Connections for $75,789. Additionally, since this facility would be located at
the Sports Complex, it could be funded from the Parks and Recreation Fund (Impact Fees).
equired Resources
New Personnel
Pay Fringe
Grade Title Salary Benefits Cost
$ 0 $ 0
$ 0 $ 0
$ o $ 0
Other Costs
Line Item Description Cost
142 888 572 63G Roller Hockey Court $ 75,789
142 888 572 63G Land and Lot Clearing/Preparation $ 3,500
......... ......... ......... ..... ......... .......... .. ...... ...
......... ......... ......... ....... .... .... ..... . .......... .............. . .... ...... .... ...
......... ......... .... ......... .... ......... ............ ..... ... ....... .
......... ......... ......... .... ......... ... ......... ...... . .... ..... ....
......... ......... ......... ...... ......... ...... ......... . .................. . ..... ... . .... ....
........ ..... ....... .
Consequences if not Approved
Should this request be denied, the Youth Roller Hockey League will be forced to continue to play their
games on the basketball courts at the Sports Complex. Scheduling conflicts would continue with the
Youth and Men's Basketball leagues. Further, the existing basketball courts would have to be
surfaced sooner than expected due to the additional wear and tear from the hockey league.