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HomeMy WebLinkAboutCity of Tamarac Resolution R-95-105TEMP. RESO. #7053 Revised 4/21 /95 Revised 5/10/95 CITY OF TAMARAC RESOLUTION NO. R-95- 10s A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA, AMENDING THE ANNUAL BUDGET OF ESTIMATED REVENUES AND EXPENDITURES FOR THE FISCAL YEAR 1995; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Commission on the 28th day of September, 1994, adopted Resolution No. R-94-191 approving the annual budget for fiscal year 1995, and WHEREAS, having completed six months of the present fiscal year, the City Manager has identified areas within City operations requiring immediate action; and WHEREAS, the City Manager has determined, through an assessment of available resources and current obligations of the City, that sufficient funds exist to carry out these immediate actions; and WHEREAS, the City Manager has recommended adjustments to the present annual budget based on the aforementioned assessment; and WHEREAS, these adjustments recommended by the City Manager require the amending of estimated revenues and expenditures found within the present annual budget; and WHEREAS, the City Manager's recommendation addresses issues deemed to be in the best interest of the City of Tamarac; and WHEREAS, the City Commission of the City of Tamarac, Florida, deems it to be in the best interest of the citizens and residents of the City of Tamarac to amend the FY 95 Budget to address those operational areas requiring immediate action. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA- Section 1: The foregoing "WHEREAS" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this resolution. f-1 TEMP. RESO. #7053 Revised 4/21 /95 Revised 5/10/95 Section 2: The budget of the City of Tamarac is hereby amended in accordance with "EXHIBIT A" attached to this resolution detailing terms of expenditure amounts, accounts, and funding sources. Section 3: The budget of the City of Tamarac is hereby amended in accordance with the final Midyear Funding Document as adopted by the City Commission. Section 4: All resolutions or parts of resolutions in conflict herewith are hereby repealed to the extent of such conflict. Section 5: If any clause, section, other part or application of this Resolution is held by any court of competent jurisdiction to be unconstitutional or invalid, in part or application, it shall not affect the validity of the remaining portions or applications of this Resolution. Section 6: This Resolution shall become effective immediately upon its passage and adoption. PASSED, ADOPTED AND APPROVED ATTEST: CAROL A. EVANS CITY CLERK J,KERIfBY CERTIFY that I have approved this RVESOLUTION as to f9fm. this /o day of M111-,� ", , 1995. D Norman AbOmowit4blayor RECORD OF MAYOR ABRAMOWITZ MITCH LL S. KRAF DIST. 1: V / M KATZ CITY ATTORNEY DIST. 2: C W MISHK. DIST. 3: COMM. SCHRE DIST. 4.- COMM. MArw VOTE Finance/iH (1� Revised 5/11/95 EXHIBIT A AMENDMENTS TO THE FISCAL YEAR 1995 BUDGET Appropriation Revenue General Fund Building Department Account 001-227-524-338 entitled Temporary Agency Services Account 001-389-105 entitled Resources Available Community Development Department Account 001-142-515-120 entitled Regular Salaries Account 001-142-515-210 entitled FICA Taxes Account 001-142-515-220 entitled Pension Contribution Account 001-142-515-230 entitled Health Insurance Account 001-142-515-641 entitled Office Equipment Account 001-142-515-642 entitled Office Furniture Account 001-389-105 entitled Resources Available Account 001-142-515-340 entitled Other Contractual Services Account 001-389-105 entitled Resources Available Qgneral Governmgnt Account 001-888-519-61C entitled Office Space Accomodations Account 001-389-105 entitled Resources Available Account 001-872-519-59A entitled Data Processing Services Account 001-389-105 entitled Resources Available 6,720 2,880 220 400 417 1,800 1,200 10,000 57,000 62,120 6,720 6,917 10,000 57,000 62,120 1 Revised 5/11/95 EXHIBIT A AMENDMENTS TO THE FISCAL YEAR 1995 BUDGET Appropriation Revenue Parks and RecrQation Departmen Account 001-550-572-155 entitled Temporary Employees 2,700 Account 001-550-572-210 entitled FICA Taxes 207 Account 001-389-105 entitled Resources Available 2,907 Account 001-550-572-483 entitled July 4th Celebration 9,000 Account 001-389-105 entitled Resources Available 9,000 Total General Fund Appropriations 154,664 Total General Fund Revenues 154,664 Utilities West Operations Fund Account 425-371-536-59A entitled Data Processing Services Account 425-389-105 entitled Resources Available Total Utilities West Appropriations Total Utilities West Revenues Management Information $ervices Fund Account 501-888-593-62C entitled City Wide Data Network Account 501-389-105 entitled Resources Available Account 501-391-000 entitled Data System Service Fees 40,000 40,000 197,120 40,000 40,000 80,000 117,120 2 � ,S Revised 5/11/95 EXHIBIT A AMENDMENTS TO THE FISCAL YEAR 1995 BUDGET Appropriation Revenue Account 501-701-593-340 entitled Other Contractual Services Account 501-389-105 entitled Resources Available Total MIS Fund Appropriations Total MIS Fund Revenues Fleet Services Fund Account 503-703-591-640 entitled Vehicles Account 503-389-105 entitled Resources Available Account 503-703-591-59A entitled Data Processing Services Account 503-389-105 entitled Resources Available Total Fleet Services Fund Appropriations Total Fleet Services Revenues nee Fun Account 504-704-596-59A entitled Data Processing Services Account 504-389-105 entitled Resources Available Total Insurance Fund Appropriations Total Insurance Fund Revenues (40,000) (40,000) 157,120 157,120 39,600 5,000 39,600 5,000 44,600 44,600 5,000 5,000 5,000 5,000 0 Revised 5/11/95 EXHIBIT A AMENDMENTS TO THE FISCAL YEAR 1995 BUDGET Appropriation Revenue Stormwater Management Fund Account 410-872-539-59A entitled Data Processing Services Account 410-389-105 entitled Resources Available ICI 5,000 Total Stormwater Management Fund Appropriations 5,000 Total Stormwater Management Fund Revenues 5,000 Parks and Recreation F (1m1 ac Fees) Account 142-888-572-63G entitled Roller Hockey Court 79,289 Account 142-888-572-99C entitled Resources Available 79,289 Total Parks and Recreation Fund Appropriations 79,289 Total Parks and Recreation Fund Revenues 79,289 4 1 MIDYEAR FUNDING DOCUMENT I I TABLE OF CONTENTS FUND Paae MidYear Request Summary .............................. i Building.............................................1 Community Development ............................. 2-3 General.............................................4 Parks and Recreation .............................. 5-6,9 Management Information Services ........................ 7 Public Works ......................................... 8 1 1 FY 95 MidYear Recommendations General Fund Mid -Year Cost Annual Cost Temporary Personnel for Building Department $6,720 $0 Addition of Planning Secretary $6,917 $25,460 Consultant Services $10,000 $0 Office Space Accommodations $57,000 $0 Salaries for Afterschool Recreation Counselors $2,907 $24,300 July 4 Fireworks - Electronic Firing $9,000 NO Fund Total $92,544 $49,760 Management Information Services Fund City -Wide Data Network (All Funds) $197,120 7 950 Fund Total $197,120 $7,960 Fleet Services Fund Vehicle Replacement $39,600 N0 Fund Total $39,600 $0 Parks and Recreation Fund (Impact Fees) Roller Hockey Court 7$ 9,289 1 200* Fund Total $79,289 $1,200 "Annual Maintenance Costs charged to the General Fund. City of Tamarac, Florida FY 95 Midyear Request Title Temporary Personnel for Building Department Dgpartment Division Division Number Total Cost Building N/A 227 $ 6,720 Background extenuatin msta There will be two essential employees out on Family Leave during the last quarter of the fiscal year. These employees, the Administrative Secretary and the Records Permit Clerk, represent a major portion of the department's support staff. The department has considered alternative ways in providing coverage while these employees are on leave. However, remaining staff have neither the necessary skills nor sufficient time to take on the additional duties needed for the department to function at a minimal level. . . .............. Required Resources New Personnel Pay Fringe Grade Title Salary Benefits Cost 0 $ 0 Other Costs Line Item Description Cost 001-227-524-338 Administrative Secretary for 80 hours $ 1,088 001-227-524-338 Records Permit Clerk 440 hours $ 5,632 .......................................... Consequences if not Approve Should the request be denied, the Building Department will not be able to efficiently meet its responsibilities. The Department would be forced to utilize existing staff for purposes outside their scope of training and expertise. Operationally, this would mean requiring Inspectors and Plan Examiners to carry out clerical duties that would preclude them from inspecting structures and reviewing plans which is the main function of the Building Department. Finally, since the City charges fees for inspections and plan review, there is a potential revenue impact if Inspectors and Plan Examiners are redirected to support staff duties. 1 City of Tamarac, Florida FY 95 Midyear Request Title Addition of Planning Secretary .... ...... Department Division Division Number Total Cost Community Development Planning 142 $ 6,917 Back round (extenuating circumstances) Currently the Department of Community Development provides both professional and clerical staff to the following: The Development Review Committee, the Plan Adjustment Committee, the Board of Adjustment, the Planning Commission, the Code Enforcement Board, and the Annexation Committee. The Department also serves as liaison to the City Commission and the public on all matters concerning New Development and Economic Development. The department's five (5) professional staff members generate volumes of staff reports, research documentation, and written responses to information requests. The amount of clerical work is far too great for the department's Administrative Secretary to handle and manage. In addition, there is insufficient staff to provide full reception and telephone coverage from 8:00 a.m. to 5:00 p.m., leaving the department shorthanded during meetings, lunch periods, sickness and scheduled vacations. To temporarily alleviate this support insufficiency, the City Manager approved the hiring of a temporary secretary for six months. The authority for this temporary position expires in July, thus this request to make this a permanent position. Required Resources Now Personnel Pay Fringe Grade Title Salary Benefits Cost Secretary $2,880 $ 1,037 $ 3,917 $ 0 $ 0 $ 0 $ 0 Other Costs Line Item Description Cost 642 Desk with typing extension and chair $ 1,200 641 Computer $ 1,800 Consequences if not Approved T The consequences to not hiring a secretary would be increased overtime costs for both professional and clerical staff as well as I a lower service level due to increased response times and lower quality work. Further, productivity levels for professional staff would ould be lowered as they are redirected towards clerical functions. 1 City of Tamarac, Florida FY 95 Midyear Request Title Office Space Accommodations Department Division Division Number Total Cost General $ 57,000 Background (extenuating circumstances In FY 94, the City Manager established a Space Committee to assess spacing deficiencies and make recommendations accordingly. Although the committee requested $80,000 for year one of their plan, only $40,000 was approved. With funding in place, the first part of the project was divided into three phases. Phase I addressed the spacing requirements of the City Clerk's area and the conference rooms. This work is being completed with in-house staff contributing to savings. There will be a projected balance of $22,000 when Phase I is complete (April 30, 1995). Phase II consists of renovations to the Finance area to accommodate the Internal Auditor and Purchasing personnel. In addition, Phase II will then expand the MIS area and renovate four areas in the BSO building for City use. The total cost of Phase II is $79,000 but subtracting the $22,000 balance leaves a request of $57,000. Phase III, the final phase for City Hall, addresses the entire second floor. Funding for this request will occur with the FY96 process. Required Resources New Personnel Pay Fringe Grade Title salary Benefits Cost $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 Other Costs Line Item Description Cost 61C Office Space Accommodations -General Contractor-Finance/MISIBSO $ 46,000 61C Miscellaneous Construction Expenses and relocation of telephones $ 7,000 61C Chairs for enlarged conference room $ 4,000 Consequences if not A roved Should funding not be approved, the project will not be able to continue. This will result in the continuation of a work environment where departments have inadequate space. Small shared work areas, decentralization of staff (even between facilities) and poor working conditions significantly reduces productivity and morale. One example is the Fire Department which currently houses employees in a costly -to -maintain dilapidated trailer. El rz - � 5--, /,- 0 -r City of Tamarac, Florida FY 95 Midyear Request Title Salaries for Afterschool Recreation Counselors t . ................. i�� DeQartment Division Division Number Total Cost Parks & Recreation Recreation 550 $ 2,907 ..... .. . ........ . ...... ....... ................. .. ........ ........ ........ . . ............. .. .......... . ........ ......... ........ Background (extenuating circumstances) Beginning August 28, 1995, Tamarac Elementary School will make an operational change and release Kindergarten students one hour earlier. For liability reasons, Parks and Recreation afterschool personnel meet students enrolled in the Afterschool Program at the school and escort them to the Multi -Purpose Center. Releasing students one hour earlier requires operational changes on the part of the Parks and Recreation Department corresponding to an additional 1 Y2 hours of staff labor. In order to cover these additional expenses, Parks and Recreation will require additional funds in the Part-time Employee Wages account. ....... . ......... ........ ............... .. ... ...... ....... keqq_uiir7 ........... ........ ............... . ......... ........ ......... ... . Resources New Personnel Pay Fringe Grade Title Salary Benefits Cost $ 0 $ 0 $ 0 is 0 Other Costs Line Item Description Cost 001 550 572155 Temporary (Seasonal part-time personnel). $ 2,700 001 550 572 210 FICA Taxes $ 207 CQnsequences if not Approved Jday hould this request not be approved, Parks and Recreation will not be able to offer the extra 1 Y2 hours of care that is needed for parents whose children are in Kindergarten. Secondly, this activity is user fee upported, with revenues roughly equivalent to expenses. A drop in revenues due to parents switching day care providers that are able to satisfy this additional need would be detrimental to the program. 4_e;- i()�'. City of Tamarac, Florida FY 95 Midyear Request Title July 4 Fireworks - Electronic Firing rtment Division Division Number Tota1_Cost Parks & Recreation Recreation 550 $ 9,000 ........ ........ Background (extenuating gircumstances Due to recent fatal accidents involving the manual ignition of fireworks displays, the South Florida Building Code will probably be amended to require remote electrical ignition by July 1995. The existing $11,000 budget for Tamarac's July 4th Fireworks Display was based upon manual ignition, which is significantly less expensive, and in line with past practice. In order to be in compliance with the proposed code changes additional funding is necessary. At this time, Parks and Recreation has secured a quote from the Zambelli Fireworks Company for a 20-minute electronic shoot at a cost of $20,000. .... ...... ...... ........ .. ... ........ Required Resources New Personnel Pay Fringe Grade Title Salary Benefits Cost $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 Other Costs Line Item Description Cost 001 550 572 483 July 4 Celebration $ 9,000 ......... ......... ....... ............ ......... ......... ... .... ............... .... ...... ......... . .................. ......... ...... .......... ......... ... ......... ......... ......... ..... . ........ ......... . ........ ......... ......... ......... ......... ...... ....... ......... ......... ......... ..... .... ....... ......... ........ ......... . ......... ......... ........ ...... .......... . ......... . ......... ......... .......... ...... ... ....... ......... . ........ ........ . .................. ........ ...... ... ......... . .. ......... ......... ......... ..... .... ....... ......... .. ....... Consequences„ if, not Approved Should this request not be approved and the South Florida Building Code is changed, there will be insufficient funding for the City's July 4 Fireworks Display. City of Tamarac, Florida FY 95 Midyear Request Title City Wide Data Network 3T Department Division Division Number Total Cost MIS 701 See Breakdown Back round (extenuagag circumstances In recent years, the business world has changed to the point where personal computers have become standard office equipment. The City of Tamarac has followed this trend and currently has more than 100 personal computers. In order to equip these machines, the City must purchase individual software, printers, modems, plotters and scanners for each computer. These machines also require more -expensive configurations because they are used as stand-alone systems. Finally, none of these personal computers, with all their technology, can talk to each other. Transferring information between machines involves an individual physically moving the information using a floppy disk or tape. This process is cumbersome, labor intensive, and extremely slow. Sometimes the data transfer is not possible since not every stand-alone system has every type of software. The ability to address each of the above situations now exists and the productivity savings associated with correcting the above situations is projected to considerably exceed the cost of initial implementation. A network allows people to share hardware, software, and information simultaneously. The "information pipeline" of a computer network becomes as vital as the telephone, fax machine or paper memos. Electronic mail enables users to exchange information with an immediacy rivals the telephone but with the same level of detail as a paper memo. Libraries of important documents and other Iat ference data can be stored on a network so that users can electronically browse through information with an efficiency level matched by that possible when using paper documents. It is estimated that a City -Wide data network will provide oductivity improvements and hardware and software savings equal to $150,000 per year. Required Resources Cost Breakdown by Fund Fund Cost General $62,120 Utilities $40,000 Fleet $5,000 Insurance $5,000 5tormwater $5,000 MIS $80,000 Costs $197,120 Line Item Description Cost 62C City Wide Data Network (Hardware and Wiring) $ 168,120 62C Software: Novell Network and E-Mail $ 14,000 62C Novell Administration Training $ 15,000 Consequences if not Approved he main mini -computer system will eventually be replaced by another mini -computer connected to a City -Wide Data Network by a City -Wide Data Network. Either way, a City -Wide Data Network is the heart of the solution. In addition, there are dustry specific applications for Public Works, Public Utilities, Recreation and Parks, and Fire Departments where a City -Wide ata Network is mandatory. Failure to fund this request will delay overall strategic plan to replace the main computer system and will maintain the continuance of inefficient computer expenditures and City operations. City of Tamarac, Florida FY 95 Midyear Request Title Vehicle Replacement Qgpartment Division Division Number Total Cost Public Works Fleet Maintenance 503 $ 39,600 Background (extenuating circumstances Between October 1993 and November 1994, Fleet Maintenance retired two Code Enforcement Vehicles (#516 and #606). This leaves the Code Enforcement Division without two (2) vehicles which have become operationally necessary. Further, on April 3, 1995 Stormwater Vehicle #211 was taken out of service due to extensive repairs needed. The estimated salvage (scrap) value of this vehicle is approximately $1,350 and repairs are estimated at $2,000. Due to the low mileage on this vehicle (62,000 miles) it was not included in the 1995 Fleet Replacement Program. Required Resources Now Personnel Pay Fringe Grade Title Salary Benefits Cost $ 0 $ $ 0 $ 0 $ -0 1.$ 0 Other Costs Line Item Description Cost 640 Two (2) Compact Cars $ 26,100 640 Chevy SIO/Ford Ranger Pick Up Truck $ 13,500 .. .... .. . .. ConsegLuences if not Approved The Code Enforcement Division currently has three (3) vehicles for six (6) people (including supervisor). At any given time, two field personnel are forced to stay in the office and wait for other field personnel to return, to ride with another officer who has a different district, to use their own vehicle (which is not acceptable to field inspectors) or to make use of a Community Development pool car. This negatively impacts Community Development with one of three results; the Planning Technician cannot conduct his daily field inspections delaying the issuance of Certificates of Occupancy, the Senior Planner cannot make required field investigations or the GIS Specialist is unable to conduct checks required for computer mapping or travel to the Public Services Administration Complex. These stated problems are compounded when a vehicle is sent in for routine service or taken out of service for repairs. Without these two vehicles, the above situations will continue. I With vegetation growing season approaching, Stormwater operations now has only two vehicles available for the five (5) lrson Aquatics Crew, which are insufficient for carrying out daily operations. Public Works has investigated the possibility of aring vehicles, but this cannot be done without significant and adverse impacts to daily operations in other areas. City of Tamarac, Florida FY 95 Midyear Request Title Roller Hockey Court Departmen Division Division Number Total Cost Parks & Recreation Recreation 550 $ 79,289 Background (extenuating circumstances With the explosion of the enrollment in the Youth Roller Hockey League, the Tamarac Athletic Federation recommended a concrete arena be constructed. In its first year, the Youth Roller Hockey League enrolled 130 participants, and is anticipated to enroll 200 participants for the 1995 season. Upon a request by the City Commission to investigate the possibility of constructing a hockey rink, a quote was obtained from Contract Connections for $75,789. Additionally, since this facility would be located at the Sports Complex, it could be funded from the Parks and Recreation Fund (Impact Fees). equired Resources New Personnel Pay Fringe Grade Title Salary Benefits Cost $ 0 $ 0 $ 0 $ 0 $ o $ 0 Other Costs Line Item Description Cost 142 888 572 63G Roller Hockey Court $ 75,789 142 888 572 63G Land and Lot Clearing/Preparation $ 3,500 ......... ......... ......... ..... ......... .......... .. ...... ... ......... ......... ......... ....... .... .... ..... . .......... .............. . .... ...... .... ... ......... ......... .... ......... .... ......... ............ ..... ... ....... . ......... ......... ......... .... ......... ... ......... ...... . .... ..... .... ......... ......... ......... ...... ......... ...... ......... . .................. . ..... ... . .... .... ........ ..... ....... . Consequences if not Approved Should this request be denied, the Youth Roller Hockey League will be forced to continue to play their games on the basketball courts at the Sports Complex. Scheduling conflicts would continue with the Youth and Men's Basketball leagues. Further, the existing basketball courts would have to be surfaced sooner than expected due to the additional wear and tear from the hockey league.