Loading...
HomeMy WebLinkAboutCity of Tamarac Resolution R-95-1281 1 Temp. Reso. # 7097 1 CITY OF TAMARAC, FLORIDA RESOLUTION NO. R-95- /02 9 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA, AUTHORIZING THE APPROPRIATE CITY OFFICIALS TO APPLY FOR MATCHING GRANT FUNDS FROM STATE OF FLORIDA, DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES DIVISION OF FORESTRY FOR IN HOUSE TRAINING AND GREEN HOUSE IMPROVEMENTS AND EQUIPMENT IN THE AMOUNT OF $20,000; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECIIVE DATE. WHEREAS, the City Commission of the City of Tamarac, Florida, desires to improve the various areas within the City of Tamarac by adopting and promoting proper Urban and Community Forestry Practices; and WHEREAS, the City Commission of the City of Tamarac, Florida wishes to maintain and expand open space and forest cover; and WHEREAS, the City Commission of the City of Tamarac, Florida has recognized the need to provide sound tree care and maintenance through staff training and green house improvements and equipment; and WHEREAS, it is a requirement of the program that this resolution be adopted and become an official part of the application; and WHEREAS, the City Commission of the City of Tamarac, Florida, is willing to 1 Temp. Reso. # 7097 2 contribute local funds in the amount of twenty Thousand Dollars ($20,000) (50 percent of the match) for financial assistance to the project; and WHEREAS, the Director of Public Works recommends approval of this request; and WHEREAS, the City Commission of the City of Tamarac, Florida deems it to be in the best interests of the citizens and residents of the City of Tamarac to have an enhanced tree care program. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA: SEQIION 1: The foregoing "WHEREAS" clauses are hereby ratified and confirmed as being true and correct and is hereby made a specific part of this Resolution. SECTION 2: The City Manager is hereby authorized to apply for matching grant funding in the amount of $20,000 from the Department of Agriculture. SECTION 3: Upon approval of the grant from the Department of Agriculture a resolution accepting the grant will be proposed at that time. SECTION 4: All resolutions or parts of resolutions in conflict herewith are hereby repealed to the extent of such conflict. SECTION 5: If any clause, section, other part or application of this Resolution is held by any court of competent jurisdiction to be unconstitutional or invalid, in part or application, it shall not affect the validity of the remaining portions or applications of this Resolution. 1 1 1 SECTION 6: passage and adoption. Temp. Reso. # 7097 3 This Resolution shall become effective immediately upon its PASSED, ADOPTED AND APPROVED this /g ATTEST: PATR-I,C1,A MARCURIO ACTINC .CITY CLERK HEREBY CERTIFY that have approved this RESOLUTION as to form. /+ day of &441 • , 1995. RECORD OF COMMISSION VOTE MITCHELL S. KW MAYOR ARHAivtC;;IVITZ CITY ATTORNE DIST. 1: v i M rATz DIST. 2: COKNl- MISH IN D,ST. 3: COMM. SCHREIBER (c:\wpdata\res\.rc) DIST. 4: COMM. MACHEK 9s i.z8 SUBMIT PROPOSAL TO: DEPT. OF AGRICULTURE AND CONSUMER SERVICES PURCHASING - MAYO BUILDING, ROOM S8-8 TALLAHASSEE, FLORIDA 32399-0800 Telephone Number: �(904) 488.7552 STATE OF FLORIDA REQUEST FOR PROPOSAL CONTRACTUAL SERVICES Acknowledgement Page 1 of 11 PROPOSALS WILL BE OPENED 2:30 P.M. DUNE 28, 1995 PROPOSAL NO. pagers and may not be withdrawn within 90 days after such date and time. RFPlDF-94/95 44 +` AGENCY MAILING DATE: PROPOSAL TITLE:. APRIL 28, 1995 1995 URBAN & COMMUNITY FORESTRY GRANT PROGRAM FEDERAL EMPLOYER IDENTIFICATION NUMBER OR S.S. NUMBER VF591039552 VENDOR NAME CITY OF TAMARAC VENDOR MAILING ADDRESS th AVENUE CITY - STATE - ZIP TAMAKAC, FLORIDA 33321-2401 AREA CODE ^ TELEPHONE NUMBER TOLL -FREE NUMBER REASON FOR NO PROPOSAL DEMONSTRATION PROJECT POSTING OF PROPOSAL TABULATIONS Proposal tabulations with recommended awards will be posted for review by interested Parties at the location where proposals were opened and will remain posted for a period of 72 hours. Failure to file a protest within Me time prescribed in Section 120,SN5), Florida 2 4-13 2 5 Statutes, shell constitute a waiver of proceedings under Chapter 120, Florida Statutes. Posting will be on or about SEPTEMBER 20. 1995 1 certify that this proposal is made without prior understanding, agreement, or connection with any corporation. firm. or person submittng a proposal for the same condac,wo, services. and is in all respects fair and without collusion or fraud. 1 agree to &bide by all conditions of this proposal and certify that I am authorized to sign this proposal for the proposer and that me proposer is in compliance with al/ requirements of the Request for Proposal, including but not limited to. certification raqurrementa. in submitting a proposal to an agency for me State of Florida, the proposer offers and agrees mat if the proposal is accepted, me proposer will convey, sell, assign or transfer to the State of Florida oil fights, title and interest in and to all causes Of action it may ROW Or hatesher acquire tinder id Anti-trust I&ors of the United States and me State of Florida for price Axing relating to the particular commodities or services purchased or acquired by the Slats of Florida. At the State's discretion, such assignment shall be died$ and become enectwo at the time me purchasing agency tenders final payment to me proposer. �) �\� S--,nt�-e i AUTHORIZED SIGNATURE ROBERT S.. NOE,_.- T ,_,.., TJ MANAGER AUTHORIZED SIGNATURE (TYPED) TITLE GENERAL CONDITIONS SEALED PROPOSALS: All proposal sheets and this original acknowledgement form must be executed and submitted In a sealed envelope. (DO NOT INCLUDE MORE THAN ONE PROPOSAL PER ENVELOPE.) The face of the envelope shall contain, in addition to the above address. the date and time of the proposal opening and the proposal number. Proposal prices not submitted on attached proposal price sheets when required 5r1All be rejected. All or0oosals are subjeCt to the conditions specified herein. Those which do not Comply with these Conditions are Subject t0 rejection, 1. EXECUTION OF PROPOSAL: Proposal must contain a manual signature Of authorized representative in the apace provided above. Proposal must be typed Or printed in Ink. Use of areas Is Ink is not pannnted. All corrections to prices made by proposer must be Initialed. The company name and F.E.I.D. or soclal security number must appear on each pricing page of the proposal as required. If a vendor Intends to do repetitive business with the State and a vendor number has not been assigned to your company, contact Department of Management Services. Division of Purchasing, 2737 Centerview Drive. Knight Building, Suite 220, Tallahassee, FL 3239M950. 904488-844o immediately, 2. NO PROPOSAL SUBMITTED: It not submitting a proposal. respond by returning only this proposer acknowledgement form, marking it "NO PROPOSAL", and explain the reason in the space crowded above. Failure to respond to a procurement solicitation without giving justifiable reasons for such failure, non- conformance to contract COnditlona. Or other pertinent factors deemed reasonable and valid shall be pause for removal of the proposer's name from the proposal mailing list. NOTE: To quality as a respondent. proposer must submit a -NO PROPOSAL", and it must be received no later than the stated proposal opening date and hour. 3. PROPOSAL OPENING: Shall be public, on the date, location and the time specified on the acknowlgement form. It is the proposers responsibility to assure that his proposal la delivered at the proper time and place Of the proposal opening. Proposals which for any reason are not so delivered, will not be considered. Offers by telegram or telephone are not acceptable. A proposal may not be altered after opening of the price proposals. NOTE* Proposal tabulations will be furnished upon written request with an enclosed, self addressed, stamped envelope and payment of a predetermined foe. Proposal tabulations will not be provided by telephone. 4. PRICES, TERMS AND PAYMENT: Firm prices shall be proposed and include all services rendered to the purchaser. (a) TAXES: The State of Florida does not pay Federal Excise and Sales taxes on direct purchases of services. Sea tax exemption number on face of purchase order or agreement form. This exemption does not apply to purchases of services in the performance of contracts for the Improvement of stale -owned real property as defined in Chapter 192, Florida Statutes- (b) DISCOUNTS: Cash discount for prompt payment shall not be considered in determining the lowest net cost for proposal evaluation purposes. (c) MISTAKES: Proposers are expected to examine the conditions, scope of work, proposal prices, extensions, and all instructions pertaining to the services involved. Failure to do so will be at the proposer's risk, (d) INVOICING AND PAYMENT: The contractor shall be paid upon submission of property certified invoices to the purchaser at the prices stipulated on the contract at the time the order is placed, after delivery and acceptance of goods, less deductions if any, as provided. Invoices shall contain the contract number, purchase order number and the contractors' Federal Employer loentifi- cation Number. An original and three (3) copies of the invoice shall be submitted. The final payment shall not be mace until after the contract is complete unless Ina State has agreed otherwise. Invoices for fees or Other compensation for services or expenses submitted for contractual services shall be suomnted in detail sufficient for a proper preauda and postaudn thereof and invoices for any travel expanses shell be submmed in accordance with the rates at or below those specified in Sections 112-061 and 287,058. F.S. Interest Penalties Payment shall be made in accordance with Section 215.422. F.S., which states the contractors' rights and the State agency's responsibilities concerning interest penalties and time limits for payment of invoices. VENDOR OMBUDSMAN: Vendors providing goods and services to an agency should be aware of the following time frames. Upon receipt, an agency has five (5) working days to Inspect and approve the goods and services, unless the bid specifications, purchase order or contract specifies otherwise. An agency has 20 days to deliver a request for payment (voucher) to the Department of Banking and Finance. The 20 days are measured from the latter of the date the invoice is received or the goods or services are received, inspected and approved. If a payment is not available within 40 days, a separate interest penalty of .03333 percent per day will be due and payable, in addition to the invoice amount, to the vendor, The Interest penalty provision applies after a 35 day time period to health care providers, as defined by rule. Interest penalties of leas than one (1) dollar will not be enforced union the vendor requests payment. Invoices which have to be returned to a vendor because of vendor preparation errors will result in a delay in the payment. The invoice payment requirements do not start until a properly completed invoice is provided to the agency. A Vendor Ombudsman has been established within the Department of Banking and Finance. The duties of this individual include acting as an advocate for vendors who may be experiencing problems in obtaining timely payment(s) from a state agency. The Vendor Ombudsman may be contacted &t (904) 488.2924 or by Ceiling the State Comptroller's Hotline, 1-800-048-3792, The Division of Purchasing shall review the conditions and Circumstances surrounding non-payment and unless there is a bonafide dispute, the Division may in writing authorize the contract supplier to reject and return purchase orders from said agency until such time as the agency complies with the provisions of Section 215.422. F.S. (e) ANNUAL APPROPRIATIONS: The State of Florida's performance and obligation to pay under this contract Is contingent upon an annual appropriation by the Legislature. 5. CONFLICT OF INTEREST: The award hereunder is subject to the provisions of Chapter 112. Florida Statutes. Proposers must disclose with their proposal the name of any officer, director, or agent who is also an employee of the State of Florida, or any o1 its agencies. Further. all proposers must disclose line name of any State employee who owns, directly of indirectly, an interest of five (5%) or more in the proposers firm or any of its branches. In accordance with Chapter 287, Florida F City of Tamarac 7525 N.W. 88th Avenue, Tamarac, Florida 3332 1-24U 1 Telephone: (305) 724-1230 • Facsimile (305) 724-2454 Robert S. Noe, Jr. City Manager June 19, 1995 Mr. Thomas Haxby, Volunteer/Partnership Coordinator Division of Forestry Florida Department of Agriculture and Consumer Services 3125 Conner Boulevard Tallahassee, Florida 32399-1650 CITY COMMISSION Norman Abramowitz, Mayor Irving Katz, Vice Mayor Sharon Machek Larry Mishkin Joe Schreiber Dear Mr. Haxby: Please find enclosed the City of Tamarac's application for funds from the Florida Department of Agriculture and Consumer Services. One of the City's principle challenges is achieving the balance between environmental and resource conservation, protection of natural and other pervious areas, and new growth and development. We believe our Urban Forestry project will enable us to continue a balance between the environment and growth. If you have any questions or need additional information, please call Dr. Claire Crawford, Grants Coordinator for the City of Tamarac at (305) 724-1325. cc: Finance Director Grants Coordinator • Very truly yours, Robert S. Noe, Jr. Equal Opportunity Employer yv .� p� } 4 4r �T 'tHA L 4 3"js �r` °�➢I,b�d ,:� � o!?rph. ,pt +a . �J DEMONSTRATION PROJECT Table of Contents Page RFP 1 Grant Application 2 Grant Budget 6 Resolution 7 Attachment B 10 Attachment D 11 Exhibit 1 Map 12 Exhibit 2 Lagos De Campo 13 Exhibit 3 Greenbriar 14 Exhibit 4 Newspaper 17 Exhibit 5 League of Cities Newsletter 18 image 1 of 4 FLORIDA URBAN AND COMMUNITY FORESTRY GRANT PROPOSAL FORM 1995 GENERAL INSTRUCTIONS: Please complete all items pertaining to the 2ateaory Grant for which you are applying. The proposal packet must not exceed thirty (30) one sided pages, excluding maps and plans. All attachments must be 8 1/2" X 11", except any attached sketches, plans and maps which must be no larger than 2' X 3" and folded into 6 1/2" X 11". Ten (10) copies (one copy with original signatures and (9)' nine copies) of the proposal packet including the proposal form, the project description and all attachments must be received no later than 2:30 p.m. June 28 1995 at: Department of Agriculture and Consumer Services Purchasing Office Mayo Building - Room SB 8 Tallahassee, FL 32399-0800 Telephone (904) 488-7552 1f you have any questions, please see Attachment K, "Division of Forestry County Contacts" PROPOSER INFORMATION (Please Print or Type) Project Title: URBAN FORESTRY DEMONSTRATION Proposer Name (Local Government, Nonprofit Organization or Educational Institution) : LOCAL GOVERNMENT Name and Title of Contact Person: DR. CLAIRE CRAWFORD, GRANTS COORDINATOR Address 7525 N.W. 88th AVENUE TAMARAC, FLORIDA Zip: 33321-2401 Phone: ( an-5 _) 724-1325 Is your organization a Nonprofit corporation pursuant to Chapter 517, Florida Statutes? Yes X No FEID Number VF591039552 As the duly authorized representative of the Proposer named above, I hereby certify that all parts of the proposal and required grant information have been read and understood and that all information submitted herein is true and correct. Authorized Exe ve Officer: ROBERT S. NOE, JR. Title: CITY MANAGE Signature: X t- 'pY Date 33 N 2 =_t sac^lment E Page 2 of 4 C_E wE7 pRO ZZM INFOF.MATION Snecify Category 1, 2, 3 or 4 and designate the applicable subcategory (see pages 12-16, "General Information"). Category: Demonstration Sub -Category A DEMONSTRATION TREE AND PALM PLANTING FROJECT CTTN IIR,V 0z r CZTC (A 50/50 match or better on behalf of the proposer is required). Requested Grant $ Local Match $ I II Personnel Expenses $ Operating Expenses $ Card tal Expenses $- other $ Tota= Requested Grant(I) $ 5,940 mom Total Matching Costs(II) $ --0- $ 15,140 Total Program Casts (III) $ 21,080 100% Add columns I and II for total III (100%) 28 % Grant request 72 Local match v p-QOjrCT LOCATION INFORMATION (Please Print or Type) (Complete where applicable) County BRowARD Local Government Jurisdiction (County Government, Municipality, School Board District or Independent Special District) muNTC'TPAT.TTY Describe the Specific Location of the Project: N.W. 81 Street AND GREENBRIAR SUBDIVISION Who has Maintenance Responsibility for the Property(Category 2 Grants) ? CITY OF IAMAUC - Is the Land Ownership Public or Private?: PUBLIC Name of Landowner: CITY OF TAMARAC 0 34 3 9 Attachment E Page 3 of 4 Project Title: Tamarac Demonstration Project Proposer Name: City of Tamarac Since Tamarac's incorporation in 1963, much of the wetlands, pastures and fields have been turned into developed residential and commercial areas and land that has undergone development. In 1991 Tamarac established an Urban Forestry Committee consisting of staff and residents to help protect and maintain what urban forest was left and to expand open space and forest cover. Since 1991 the City has cultivated an understanding and appreciation of the social, economic, environmental and aesthetic value of "the forest where we live." The Committee was instrumental in the City's award of Tree City USA designation and Arbor Day activities. The City of Tamarac has received grant awards from the Florida Highway Beautiful Program, the Broward County Tree Trust Fund and private sponsors as well as two grants from the Florida Department of Agriculture, the Urban and Community Forest Program. The two grants received from the Urban and Community Forestry Program included a Tree Inventory and a Master Landscape Plan. The Tree Inventory is complete and the Master Landscape Plan is in process. This demonstration project will build on the foundation laid by the previous two grants. One of the City's principle challenges is achieving a balance between environmental and resource conservation, protection of natural and other pervious areas, and new growth and development. Based on the Master Landscape Plan, two model medians will be implemented. Each demonstration project will be an important component to the overall forestry program in Tamarac, as it will: Establish demonstration projects to illustrate the benefits of forest cover and trees. GI 4 -q� lT CITY OF TAMARAC Improve the citizens understanding of the benefits of planting and preserving urban trees. The purpose of the demonstration medians is to show the residents the proper trees to plant in a specific area and to replace forest cover which was lost to urban sprawl. The two model medians are in a single family neighborhood and a multi -family neighborhood. Lagos de Camp model median will include 30 trees and sod. The trees recommended in the master landscape plan are: ten mahogany (12' tall), ten live oak (12' tall), and ten pink tabebuia (8 - 10' tall). All trees will be no less than 4" in caliber. These trees will be watered by the landscape maintenance staff. The thirty two (32) trees recommenced for the Greenbriar median include six (6) queen palms (16' tall), ten (10) live oak (12' tall), six (6) pink tabebuia (8-10' tall), and ten (10) mahogany (12' tall). All trees will be no less than 4" in caliber. Sod will also be installed. An automatic irregiation system, which will pump water from the nearby canal, will be installed. The City of Tamarac enjoys good newspaper coverage by both the Sun -Sentinel, the daily Broward County newspaper and the Forum, a weekly newspaper, which covers both Tamarac and North Lauderdale. Both papers cover the action of the City Commission, as well as features on neighborhood activities. Also published every other month is the Tam -A -Gram which is distributed to each resident. Articles are also sent to organizations such as the League of Cities. The City desires to promote the planting and protection of trees to improve the livability of our urban environment. The City understands the need to maintain our forest cover and will provide proper tree care in perpetuity. The City Commission of the City of Tamarac realizes that the ecosystems that support our way of life are fragile. Many native plants and animals that are gone can never be replaced. Therefore, it is necessary to restore and revitalize our environmental lands. It is the desire of the City Commission to bring about positive changes that will help create an environmentally healthy community. 5 1,28 CITY OF TAMARAC Attachment E Page 4 of 4 11I1BIr141 Please note: All proposals must include a detailed itemized budget summary which lists all anticipated expenditures and explains all project costs. Proposals for site specific demonstration tree planting projects (category 2A) must list the quantity, species, and approximated size of trees to be planted. Grant Match Lagos de Camp 10 mahogany @$ 90 $ 900 Installation @ 90 $ 900 10 live oak @ 105 1,050 Installation @ 105 1,050 10 pink tabebuia @ 90 900 Installation @ 90 900 sod 1,500 (all trees will be approximately 12' tall with 4" calibers) TOTAL $2,850 $4,350 Greenbriar 6 queen palm @$100 $ 600 Installation @ 100 $ 600 10 mahogany @ 90 900 Installation @ 90 900 10 live oak @ 105 1050 Installation @ 105 1050 6 pink tabebuia @ 90 540 Installation @ 90 540 sod 1,700 Automatic irrigation system 6,000 pump house, pipe, pump, sprinklers (All trees will be approximately 12' tall with 4" calibers) TOTAL $3,090 $10,790 GRAND TOTAL $6,940 $15,140 I 0 C