HomeMy WebLinkAboutCity of Tamarac Resolution R-95-072March 27, 1995 Temp. Reso. # 7022 1
Revision #1: March 29, 1995
CITY OF TAMARAC, FLORIDA
RESOLUTION NO, R-95-7-2-
A RESOLUTION OF THE CITY COMMISSION OF
THE CITY OF TAMARAC, FLORIDA,
ESTABLISHING THE REGISTRATION
INFORMATION SHARING AND EXCHANGE
PROGRAM OR "RISE PROGRAM" AND
AUTHORIZING THE APPROPRIATE CITY
OFFICIALS TO EXECUTE A LEVEL I
PARTICIPATION AGREEMENT; PROVIDING A
MEANS TO EXCHANGE AND SHARE
INFORMATION WITH THE STATE OF FLORIDA
DEPARTMENT OF REVENUE AS PRESCRIBED
IN FLORIDA STATUTES 213. 0535; PROVIDING
FOR THE EXCHANGE OF INFORMATION
THROUGH A SHARED DATA BASE PROGRAM;
PROVIDING FOR CONFLICTS; PROVIDING FOR
SEVERABILITY; AND PROVIDING FOR AN
EEFEQTIVE-QAIE,
WHEREAS, the City Commission of the City of Tamarac, Florida wishes to establish
participation in the Registration Information Sharing and Exchange (RISE) program; and
WHEREAS, the City Commission, pursuant to Section 213.0535 of the Florida Statutes
has timely determined to exchange information with the State of Florida Department of Revenue
through a shared data base program; and
WHEREAS, the City Commission of the City of Tamarac has determined that the
exchange of information with the State of Florida Department of Revenue will provide the City
with a means to have the capability to identify new businesses by social security and federal
employer identification numbers and utilize this information obtained from RISE to license these
new businesses; and
WHEREAS, the RISE Program will provide the City with a means to enhance the
occupational licensing system by having the capability to identify new businesses by social
March 27, 1995 Temp. Reso. # 7022 2
Revision #1: March 29, 1995
security and federal employer identification numbers and utilize this information obtained from
RISE to license these new businesses accordingly.
WHEREAS, the City Commission is authorized to appoint appropriate City officials to
execute the RISE Program Level I Agreement and to appoint a contact person to coordinate the
exchange of data with the Department of Revenue.
WHEREAS, the Director of Community Development recommends approval; and
WHEREAS, the City Commission of the City of Tamarac, Florida deems it to be in the best
interests of the citizens and residents of the City of Tamarac to participate in the RISE Program.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF
TAMARAC, FLORIDA:
SECTION 1: The foregoing "WHEREAS" clauses are hereby ratified and
confirmed as being true and correct and is hereby made a specific part of this Resolution.
The City Commission hereby establishes the RISE Program within
the City of Tamarac.
E That the appropriate City officials are hereby authorized to execute
an agreement between the City of Tamarac and the Florida Department of Revenue a copy of
said agreement being attached hereto as "Exhibit 1".
-$QTION 4: All resolutions or parts of resolutions in conflict herewith are hereby
repealed to the extent of such conflict.
5F TION 5: If any clause, section, other part or application of this Resolution is
held by any court of competent jurisdiction to be unconstitutional or invalid, in part or application,
it shall not affect the validity of the remaining portions or applications of this Resolution.
ni
�J
1
March 27, 1995 Temp. Reso. # 7022 3
Revision #1: March 29, 1995
This Resolution shall become effective immediately upon its passage and
adoption.
PASSED, ADOPTED AND APPROVED this /a
ATTEST:
CAROL A. EVANS
Cy11 cgs] 44d:/
I HEREBY CERTIFY that I
have approved this
RESOLUTION as t,
day of 4� ,.1 95.
ff a A Akk rh 0 .h &
NORMAN ABRAMOWITZ
MAYOR
RECORD OF COMN
MAYOR ABRAMOWRZ y
DIST. 1: V / M KATZ
DIST. 2: COMM. MISHKIN
ow. g: COMM. SCHREIBER
MITCHELL S. KRAFT DIST. 4: COMM. MACI EK
CITY ATTORNEY
VOTE
ATTACHMENT A
Name of Local Government: City of Tamarac
Responsible Party: Name Craig Turok
Title Program Analyst/Office Manager
Address 7525 N.W. 88 Avenue
Tamarac ,Fl - _ 3332E - - ._-,--
Phone (305) 724-1300
Data Processing Contact: Name Craig Turok
Phone (305) 724-1300
Type Of Computer System: McDonald Douglas Sequel 9240
Method of Data Transmission:
1. Tape '(select one)
* 3. Other
2. Diskette (select one)
3 112"
5 114„
* NOTE: Prior approval must be obtained in Writing from the
Department of Revenue for use of noncomputer-processable medium.
Application should be made to: Gerald Johnson, Director, Division
of Information systems and Services, Room 113 Carlton Building,
Tallahassee, FL 32399-0100
Defined area and/or boundaries for data: List all applicable
zip code (s) , and/or county code (s) .
Citv Codes: 33320-33321-33319-33309
Authorized signature
0
Date
I
ATTACHMENT B
,'45-7 �-
C1
is
Instructions and Specifications for Reporting
New License Registration on Magnetic Media
The following describes the format of files to be sent to
Florida Department of Revenue, Sales Tax License Registration, G-3
Carlton Building, Tape Library, Tallahassee, Florida 32399-0100,
for Sales Tax License Registration information.
The file is
diskette by the
registrations.
i. Tape
A.
B.
C.
D.
E.
F.
G.
to be submitted on tape (this is preferred) or
20th of each month for the previous month new
Requirements:
Type of tape - 1/2 inch mylar base, oxide coated
Recording density - 1600 or 6250 bytes per inch
Character set - EBCDIC, UPPERCASE LETTERS ONLY
Number of tracks - 9
Parity -w Odd
Recording mode - fixed length
Labeling Internal Requirements:
1. Unlabeled
2. Only 1 tape mark at the beginning of tape reel
3. 2 tape marks at the end of tape reel
H. Blocking Factor:
1. Depending on record length, not to exceed 1792
characters per block
II. Diskette Requirements:
A. 5 1/4" Diskette:
1. Recording density
a. High density, 1.2M or
b. Double density, 360K
2. IBM PC Compatible format
3. ASCII text format - no embedded decimals or
signs
B. 3 1/2" Diskette:
1. Recording density
a. High density, 1.44M or
b. Double density, 720K
2. IBM PC Compatible Format
3. ASCII text format - no embedded decimals or
signs
C. The DOS command Backup may be used when file will
take multiple diskettes. If used, the local
government will physically indicate on the
diskettes.
III. Cartridge Requirements:
A. Standard 3480 Cartridge
B. Densities up to 38K
C. Number of tracks - 18
1' q 5-7.;Z-
C
0
ATTACHMENT B
IV. Labeling:
A. External Requirements:
1. Name and address of sender
2. Recording density
3. Number of reel, series beginning with
No. 1 and showing total number of reels
Example: Reel 1 of 2, Reel 2 of 2
4. Registration applicable period
V. Data Record Explanation:
A. Registration Record - information related to
new registrations. Fixed length of 512 bytes.
VI. General Information:
A. All numeric fields are in' unpacked format,
preceded with zeroes, right justified and zero -
filled when not used.
B. All alphanumeric fields are to be left justified
and space -filled when not used.
C. The attached Magnetic Media Transmittal should be
completed and returned with the tape or diskette.
D. It will be the policy of the Florida Department of
Revenue to erase all data from the magnetic media
prior to returning, unless otherwise requested in
writing.
E. Tapes will have a blocking factor of 33.
VII. Magnetic Tape/Diskette File Description:
A. Registration Record:
Position
Field
Length
1
- 40
Registrant Name
A40
41
- 80
Registrant Address
A40
81
- 106
Registrant City
A26
107
- 107
Faller
Al
108
- 109
Registrant State
A2
110
- 111
Filler
A2
112
- 120
Registrant Zip Code
N9
121
- 130
Registrant Phone #
N10
131
- 170
Business Location Name
A40
171
- 210
Business Location Address
A40
211
- 236
Business Location City
A26
237
- 237
Filler
Al
238
- 239
Business Location State
A2
240 --
241
Filler
A2
242 -
250
Business Location Zip Code
N9
251 -
260
Business Location Phone #
N10
261 -
269
Federal Employer Identification
or Social Security #
N9
270 --
270
FEI - SS Indicator
Ni
1 -- Social Security #
(
Rq-7z
271
- 274
SIC Code
N4
275 ..
276
County Code
N2
(by Department Standard)
277
- 278
City Code
N2
(by Department Standard)
279
- 280
Kind Code
N2
(by Department Standard)
281
- 292
Sales Tax Registration #
N12
293
- 298
Business Open Date
N6
(YYMMDD Format)
299
- 299
New or Re --issue
Al
N - New Registration
R - Re --issue Registration
A - Address Change
300
- 399
Local Registration Numbers
A100
This is a free --formatted
field to be used to provide
registration number and
individual business codes
separated by commas with
format provided by local
government to DOR)
400
- 512
Filler - space fill
A113
�J
R
tP Ts 7e,2-
r.
STATE OF FLORIDA
DEPARTMENT OF REVENUE
RISE TRANSMITTAL DOCUMENT
From: City of Tamarac To: Florida Department of Revenue
MIS Department Registration Information Sharing and
Craig Turok, Program Analyst/Office Mgr. Exchange (RISE)
7525 N.W. 88 Avenue Carlton Building, G-3, Tape Library
Tamarac, F 1. 33321 Tallahassee, FL 32399-0100
Contact Person
Craig Turok
Phone Number
:( 305)__ 724-1300
Fax Number
305) 724--1321
Signature
Date
Media Type
cartridge xx tape diskette
cartridge number reel number number of diskettes
File name
Number of Records
For DOR Use Only
Received By:
Date Received:
AGREEMENT FOR THE SHARING OF INFORMA 7ON
FOR LEVEL 1 PART.TC.TPANT.S
OF THE
KEGISTRATION INFORMATION SHARING AND EXCHANGE PROGRAM
1. The Florida Department of Revenue, acting in its capacity as
coordinator of the Registration Information Sharing and
Exchange (RISE) program, and the City of Tamarac , hereby
enter into this agreement for the sharing of certain
information as prescribed in s. 213.0535, Florida Statutes,
for Level one participants of the RISE program.
2. As stated in s. 213.0535(5), F.S., when in receipt of
information shared pursuant to this agreement, the Cite
Tamarac_ shall be bound by all applicable laws imposing
confidentiality requirements. These requirements include, but
may not be limited to, those stated in s. 213.053, F.S. and s.
12-22, Florida Administrative Code. The City of Tamarac
shall be subject to the same penalties for violation of these
requirements as provided in s. 213.053(2), F.S. The City
Manager of the City of Tamarac __ __, or his/her designee,
agrees to take appropriate steps to protect information
obtained under RISE and this agreement from unauthorized
disclosure, especially any confidential tax information
obtained from the Department of Revenue.
3. The following minimum procedures must be implemented prior to
receiving any confidential tax information from the Department
of Revenue:
A. Information received shall be used only for administering
or enforcing tax or licensing provisions of the following
laws: Chapter 212, F.S., sales & use tax; s. 125.0104,
F.S., tourist development tax; s. 125.0108, F.S., tourist
impact tax; chapter 205, F.S., local occupational license
taxes; s. 212.0305, F.S., convention development taxes;
chapter 509, F.S., public lodging and food service
establishment licenses; and/or chapter 561, F.S.,
beverage law licenses.
D. When not being used, it is recommended the information be
kept under lock and key or other secure manner.
C. When no longer needed, the Department of Revenue
recommends the information be destroyed by shredding,
incineration, or other appropriate means.
D. Only authorized employees of the City of Tamarac,._ with
an official use for the information as stated in "A"
above, shall be allowed access to the information.
EXHIBIT 111"
R 1f5-7z
L`
0
RISE Program Level 1
Information sharing Agreement
Government Entity1 Florida Department_ of Revenue
E. The City of Tamarac shall become familiar with the
confidentiality provisions of s. 213.053(2), F.S., and s.
12--22, F.A.C., and shall be responsible for informing
other authorized employees of their responsibilities
related to the use of tax information received pursuant
to this agreement.
4. The Department of Revenue may conduct on -sight security
reviews to ensure that adequate procedures are in place to
safeguard confidential tax information received under RISE and
- this agreement and prevent any unauthorized disclosures of
that information.
5. Mutually acceptable techniques and methods of information
sharing will be developed when and as required by the
operating officials of the respective parties to this
agreement with the overall objective of providing the most
useful data, with a minimum of interruption of operating
routines, and the Least amount of additional expense.
6. The following data elements relating to licensing or
registration activity during each month will be exchanged by
the parties to this agreement within 20 days of the end of
that month:
A. Registrant's, licensee's or taxpayers name (business and
owner),
B. mailing address (including zip code),
C. business location address (including zip code),
D. telephone number (business and owner),
E. federal employer identification number of social security
number,
F. business type code (SIC code),
G. county code (as provided by the Department of Revenue),
H. city code (as provided by the Department of Revenue),
I. applicable state or local license or registration number,
and any other unique identifying number,
r
qS 72-
RISE Program Level 1
Information Sharing Agreement
Government Entity/Florida-Department of Revenue
J. business opening date, and
K. indication if new or re -issuance (not renewals or address
changes).
7. Unless otherwise specified in Attachment "A" to this
agreement, information specified in paragraph 115" of this
agreement shall be provided by computer processable medium in
the format provided in Attachment "B" to this agreement.
S. Each party to this agreement shall keep statistics sufficient
- to measure the effectiveness or usefulness of .the information
received under this agreement.
9. No information received by the Department of Revenue from the
Internal Revenue Service shall be disclosed under this
agreement.
10. In the event that the City of Tamarac fails to fulfill its
obligations for participating in the RISE program in
accordance with s. 213.0535, F.S., and this agreement; the
Department of Revenue is authorized to suspend the routine
providing of tax information to the City of Tamarac. _ and,
in its role as coordinator of the RISE program, also is
authorized to recommend that other participants in the RISE
program suspend any information exchange activity with the _
fity of Tamarac
APPROVED:
Executive Director
Department of Revenue
State of Florida
Signed at Tallahassee, Florida,
this day of , 19_.
LJ
CITY OF TAMARAC
. _ ROBERT S . NOE, JR . !bff ice )
CITY MANAGER (Title)
Signed at TAMARAC , Florida,
this 12 day of APRIL
RMAN ABRAMOWITZ, MAYOR
CAROL A. EVANS, CMC, CITY CLERK
4104A�