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City of Tamarac Resolution R-94-256
Temp. Reso. #6925 1 December 1, 1994 CITY OF TAMARAC, FLORIDA RESOLUTION NO. R-94--:Z54- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA, AUTHORIZING THE APPROPRIATE CITY OFFICIALS TO EXECUTE AN URBAN AND COMMUNITY FORESTRY GRANT MEMORANDUM OF AGREEMENT BETWEEN THE STATE OF FLORIDA, DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES DIVISION OF FORESTRY AND THE CITY OF TAMARAC TO ACCEPT MATCHING FUNDS IN THE AMOUNT OF TEN THOUSAND ($10,000.00) DOLLARS; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFEECTIVE DATE. WHEREAS, the City Commission in Resolution R-94-113 authorized the City Manager to negotiate and bring back to the City Commission an Urban and Community Forestry Grant Memorandum of Agreement ; and WHEREAS, the City Manager prepared a grant application for matching grant funding in the amount of ten thousand ($10,000.00) dollars to prepare a master landscape plan; and WHEREAS, the grant application was submitted and presented to the Department of Agriculture and Consumer Services, Division of Forestry on July 5, 1994; and WHEREAS, the State of Florida, Department of Agriculture and Consumer Services accepted this application and has awarded the City of Tamarac matching funds in the Temp. Reso. #6925 2 December 1, 1994 amount of Ten Thousand ($10,000.00) Dollars in Urban Forestry Grant Number 94-01; and WHEREAS, the City of Tamarac is required to enter into an Agreement that governs the disbursement of grant funds to finance the approved project; and WHEREAS, the City Commission of the City of Tamarac deems it to be in the best interests of the citizens and residents of the City of Tamarac to execute this memorandum of agreement in order to receive matching funds in the amount of Ten Thousand ($10,000.00) Dollars; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA: SECTION 1: The foregoing "WHEREAS" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution. SECTION 2: That the City Commission of the City of Tamarac authorizes the appropriate City officials to execute an Agreement for additional grant funds for the City's match in the amount of Ten Thousand ($10,000.00) Dollars between the State of Florida, Department of Agriculture and Consumer Services Division of Forestry and the City of Tamarac, (a copy of which is attached hereto and made a part hereof as Exhibit SECTION 3: All resolutions or parts of resolutions in conflict herewith are hereby repealed to the extent of such conflict. SECTION 4: If any clause, section, other part or application of this Resolution 1 1 1 Temp. Reso. #6925 3 December 1, 1994 is held by any court of competent jurisdiction to be unconstitutional or invalid, in part or application, it shall not affect the validity of the remaining portions or applications of this Resolution. SECTION 6: This Resolution shall become effective immediately upon its passage and adoption. PASSED, ADOPTED AND APPROVED this day of D , 1994. ATTEST: AROL A. CITY CLETV, I HEREBY CERTIFY that I have approved this ORDINANCE as to form. MITCHELL S. K CITY ATTORN (c:\wpd ata\res\. rmc) RECORD OF COMMISSION VOTE MAYOR ABRAW DIST. 1: V / M KA DIST. 2: COMM. I DIST. 3: COM DIST. 4: _.. COMM. I CITY OF TAMARAC INTEROFFICE MEMORANDUM CITY CLERK'S DEPARTMENT 10 TO: Those named below DATE: March 3, 1995 FROM: City Clerk RE: 1995 Urban Forestry Grant Contract - R-94-256 Recommendation: Attached is a copy of Resolution R-94-256, with an amended Memorandum of Agreement, which was approved on December 14, 1994, authorizing the appropriate City officials to execute the Urban and Community Forestry Grant Memorandum of Agreement between the State of Florida, Department of Agriculture and Consumer Services Division of Forestry and the City to accept matching funds in the amount of $10,000. Issue: The Florida Department of Agriculture and Consumer Services requested the authorized representatives of the City of Tamarac initial the changes to Page 6 of the agreement which has now been approved by their attorney. This has been done and the three (3) originals are transmitted herewith to the Director of Community Development for handling. • Carol A. Evans, CIVIC cc: City Manager City Attorney Director of Community Development Finance Director Temp. Reso. #6925 1 December 1, 1994 CITY OF TAMARAC, FLORIDA RESOLUTION NO. R-94-.25,C- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA, AUTHORIZING THE APPROPRIATE CITY OFFICIALS TO EXECUTE AN URBAN AND COMMUNITY FORESTRY GRANT MEMORANDUM OF AGREEMENT BETWEEN THE STATE OF FLORIDA, DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES DIVISION OF FORESTRY AND THE CITY OF TAMARAC TO ACCEPT MATCHING FUNDS IN THE AMOUNT OF TEN THOUSAND ($10,000.00) DOLLARS; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EEFECZIVE DATE, WHEREAS, the City Commission in Resolution R-94-113 authorized the City Manager to negotiate and bring back to the City Commission an Urban and Community Forestry Grant Memorandum of Agreement; and WHEREAS, the City Manager prepared a grant application for matching grant funding in the amount of ten thousand ($10,000.00) dollars to prepare a master landscape plan; and WHEREAS, the grant application was submitted and presented to the Department of Agriculture and Consumer Services, Division of Forestry on July 5, 1994; and WHEREAS, the State of Florida, Department of Agriculture and Consumer Services 0 accepted this application and has awarded the City of Tamarac matching funds in the 0 Temp. Reso. #6925 2 December 1, 1994 amount of Ten Thousand ($10,000,00) Dollars in Urban Forestry Grant Number 94-01; and WHEREAS, the City of Tamarac is required to enter into an Agreement that governs the disbursement of grant funds to finance the approved project; and WHEREAS, the City Commission of the City of Tamarac deems it to be in the best interests of the citizens and residents of the City of Tamarac to execute this memorandum of agreement in order to receive matching funds in the amount of Ten Thousand ($10,000.00) Dollars; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA: SECTION 1: The foregoing "WHEREAS" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution. SECTION 2: That the City Commission of the City of Tamarac authorizes the appropriate City officials to execute an Agreement for additional grant funds for the City's match in the amount of Ten Thousand ($10,000.00) Dollars between the State of Florida, Department of Agriculture and Consumer Services Division of Forestry and the City of Tamarac, (a copy of which is attached hereto and made a part hereof as Exhibit of 1 00) SECTION 3: All resolutions or parts of resolutions in conflict herewith are hereby repealed to the extent of such conflict. SECTION 4_ - If any clause, section, other part or application of this Resolution 11 0 u Temp. Reso. #6925 3 December 1, 1994 is held by any court of competent jurisdiction to be unconstitutional or invalid, in part or application, it shall not affect the validity of the remaining portions or applications of this Resolution. SECTION 6: This Resolution shall become effective immediately upon its passage and adoption. PASSED, ADOPTED AND APPROVED this day of , 1994. v � NORMAN ABRAMOWITZ MAYOR ATTEST: Rely4wom m- CAROL - - r• CITY CLERK I HEREBY CERTIFY that I have approved this RECORD OF CC ORDINANCE as to form. MAYOR ABRAMOWITZ DIST. i s V / M KATZ DIST. 2. COMM. MISHKIN DIST. 3: COMM.SCHREIE MITCHELLVS,.K D18T. �4: COMM. MACHO CITY ATT (c:\wpd ata\res\. rm c) VOTE 10 Fame 1 of 1Q URBAN A?,'D COMMUNITY FORESTRY U&CF GRANT MEMORANDUM, OF AGREEMENT This agreement, made and entered into this the day of f 19 _ by and between the STATE OF FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES, an agency of the State of Florida, hereinafter called the "Department" and the City of,Tamarac, hereinafter called the Grantee. WITNESSETH WHEREAS, the Department desires to increase the application of the principles of urban and community forestry by granting funds to the Grantee for the purpose as outlined in grant application Number 94-01, included herein as Exhibit A and by reference made a part hereof: WHEREAS, the Department and the Grantee are of the opinion that the citizens of the state would benefit from the implementation of urban and community forestry projects ,that improve our communities through the proper care of trees and related plant materials; WHEREAS, the Department has awarded the Grantee an urban forestry grant for the specific project set forth in the U&CF Grant Grant Number 94-01, hereinafter the "project"; WHEREAS, the Grantee by Resolution No. 94-113, dated dune 22, 1994, has indicated its support of the grant application and authorized its officers to execute this Agreement on its behalf; Page 2 of 10 WHEREAS, the parties hereto mutually recognize the benefits of such a project as described in the U&CF Grant application and the need for entering into an agreement designating and setting forth the responsibilities of each party; NOW THEREFORE, for and in consideration of the mutual benefits that flow each to the other, the parties covenant and agree as follows: 1. The award shall be forfeited unless this agreement is signed by the grantee and received by the Department on or before January 15, 1995. 2. The effective date of this agreement is , 19 3. The Grantee shall complete the project by September 30, 1995 as set forth in the Urban and community Forestry Grant Application Number 94-01 approved by the Department on October 10, 1994, during which time the grant shall continue in effect. The criteria for the project is set forth therein. The final date by which such criteria must be met for completion of this agreement is September 30, 1995. The project to be performed by the Grantee shall be subject to periodic inspections by the Department. The Grantee shall not change or deviate from the project without written approval by the Department. 4. The Grantee has estimated the project cost to be $20,000.00 as shown on the grant application budget sheet attached as Exhibit 0 Page 3 of 10 The Department agrees to reimburse to the Grantee the total sum of $10,000.00 or fifty percent (50%) of the final approved project costs, whichever is less (the "Grant Amount"). The Grant Amount is limited to only those items which are directly related to this project as described in Exhibits "A" and "B." Project costs incurred prior to the effective date of this agreement are ineligible for reimbursement. Payment shall be made following submittal of invoices on a quarterly basis. No more than 75 percent of the Grant Amount will be paid to the Grantee prior to Certification of Acceptance by the Department. The final payment shall not be made until Certification of Acceptance is received from the Department. For installed plant materials, a sixty (60) day grow -in -period will be required after project completion. . Certification of Acceptance by the Department may be requested sixty(60) days after completion of tree planting projects. Upon receipt of the Certification of Acceptance, the Grantee may submit an invoice for final payment. (a) Two or more verbal quotes must be obtained for all individual purchases/expenditures over $3,500.00 and less than $10,000.00. Three or more written quotes must be obtained or a formal bid procedure used for all individual purchases/ expenditures of $10,000.00 or more. Justification must be provided for a sole source award or for an award to a vendor other than that vendor submitting the lowest bid or quote. (b) Invoices must be accompanied by proof of payment Page 4 of 10 (billing statements or invoices accompanied by copies of cancelled checks or check numbers) (c) Bills for fees or other compensation for services or • expenses shall be submitted in detail sufficient for a proper preaudit and postaudit thereof, and bills for travel expenses specifically authorized by this Agreement shall be submitted and paid in accordance with the rates specified in Section 112.061, Florida Statutes. (d) Records of costs incurred under terms of this Agreement shall be maintained and made available upon request to the Department at all times during the period of this Agreement and for three years after final payment is made. Copies of these documents and records shall be furnished to the Department upon request. Records of costs incurred include all records of the costs of the Grantee and subcontractors considered necessary by the Department for a proper audit of the project. 5. The Grantee agrees to maintain plant materials established as a part of the project for a period of three years and enter into an agreement which designates and sets forth the duties and responsibilities of the parties in maintaining the project. 6. The Grantee agrees to submit to the Department an interim report on project accomplishments by May 1, 1995 and a final report summarizing project accomplishments as a prerequisite to final 0 L� page 5 of 10 acceptance by the Department. Failure to submit a required report or submission of an unsatisfactory report is sufficient grounds for termination of this agreement according to the provisions of Section 7(b). 7. This Agreement may be terminated under any one of the following conditions: (a) By the Department, unilaterally, for refusal by the grantee to allow public access to all documents, papers, letters, or other material subject to Chapter 119, F.S. and made or received by the Grantee in conjunction with this Agreement. (b) By the Department, if the Grantee fails to perform its duties under this Agreement, following thirty (30) calendar days written notice by the Department. (c) By either party following sixty (60) calendar days written notice. (d) By both parties following the complete execution by both parties of an agreement to terminate this Agreement. 8. Notwithstanding any provision of this Agreement to the contrary but subject to Subparagraph 7(b), in the event this Agreement is terminated before the Department has paid the Grantee the entire Grant Amount, then the Department agrees to pay the Grantee the entire Grant amount, if the project has been completed. If the project has not been completed, the Department shall pay to the Grantee a percentage of the Grant amount equal to the percentage of the project's completion. Page 6 of 10 9. Extension of a contract for contractual services shall be in writing for a single period only not to exceed six (6) months and shall be subject to the same terms 0 and conditions set forth in the initial contract. There shall be only one extension of a contract unless the failure to meet the criteria set forth in the contract for completion of the contract due to events beyond the control of the Contractor. If initially fompetitively procured, contracts for contractual services may be renewed on a yearly basis for no more that than two (2) years, or for a period no longer than the original contract, whichever period is longer. Renewal of a contract for contractual services shall be in writing and shall be subject to the same terms and conditions set forth in the initial contract. Renewals shall be contingent upon satisfactory performance evaluations by the Department. 10. As applicable under Florida Statute 768.28, the Grantee covenants and ees that it will indemnify and hold harmless to the extentf funding providedthe epartment ($10,000 00) and all of the Department's officers, agents and employees j.t� �7•� from any claim, action, neglect or omission by the Grantee during the performance of the Agreement, whether direct or indirect, and whether any person or property to which the Departments or said parties may be subject, except that neither the Grantee nor any of its sub -contractors will be liable under this paragraph for damages arising out of injury or damage to persons or property directly caused or resulting from the sole negligence of the Department or any of its officers, agents or employees. Page 7 of 10 11. The Grantee certifies that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded for participation in this grant program by any Federal department or agency. 12. This Agreement, together with any Maintenance Agreement, if executed, embodies the entire agreement and understanding between the parties hereto and there are no other agreements or understandings, oral or written, with reference to the subject matter hereof that are not superseded hereby. 13. This Agreement may not be assigned or transferred by the Grantee, in whole or in part without the expressed written consent of the Department. 14. This Agreement, regardless of where executed, shall be governed by and construed in accordance with the laws of the State of Florida. 15. All notices, demands, requests or other instruments shall be given by depositing the same in the U.S. Mail, postage prepaid, registered or certified with return receipt requested, or by telex(FAX) or telegram: (a) If to the Department, addressed to Volunteer/Partnership Coordinator, Division of Forestry, 3125 Conner Boulevard, Tallahassee, Florida 32399-1650 or at such other address the Department may from time to time designate by written notice to the Grantee; Page 8 of 10 (b) If to the Grantee addressed to: City of Tamarac, 7525 NW 88 Avenue, Tamarac, FL 33321-2401 or at such other address as the Grantee from time to time designates by written notice to the Department. All time limits provided hereunder shall run from the date of receipt of all mailed notices, demands, requests and other instruments, or from the date telexed or faxed. 16. Time is of the essence of this agreement. 17. This contract, which disburses grants and aids appropriations, is subject to the requirements of Section 216.347, Florida Statutes, and the Grantee is therefore not allowed to expend any funds received through this contract for the purpose of lobbying the Florida Legislature, the Department, or any other state agency. . This contract, which disbursed grants and aids appropriations, is subject to the requirements of Section 216.349, Florida Statutes, which are: (a) The Department and the Comptroller before disbursing any funds must independently ensure that the proposed expenditure is in accordance with all legal and regulatory requirements and that this contract specifically prohibits the use of funds for the purpose of lobbying the Legislature or any state agency. (b) If the Grantee is a local government agency, nonprofit organization, or not -for -profit organization it shall: (i) for amounts $25,000 or less, have its head attest that it has complies with grant provisions, (ii) for amounts greater than $25,000 but 40 G 0 Page 9 of 10 not more than $100,000 have a grant -specific audi performed in accordance with the rules of the Auditor General or have a statement prepared by an independent certified public accountant which attests that the grant provisions have been complied with, (iii) for amounts greater than $100,000, have a grant --specific audit performed in accordance with the rules of the Auditor General, and (iv) have such audits, statements, or attestations filed with the Department and the Auditor General, 18. The Grantee acknowledges and agrees that public use of all reports or other printed material, videos, audio recordings, films and photographs produced as part of this project shall not be restricted under the copyright laws of the United States of America. 19. Grantees providing goods and services to the Department should be aware of the following time frames. Upon receipt, the Department has five (5) working days to inspect and approve the goods and services, unless the bid specifications, purchase order or contract specifies otherwise. The Department has 20 days to deliver a request for payment (voucher) to the Department of Banking and Finance. The 20 days are measured from the latter of the date the invoice is received or the goods or services are received, inspected and approved. If a payment is not available within 40 days, a separate interest penalty of .03333 percent per day will be due and payable, in addition to the invoice amount, to the grantee. The interest Page 10 of 10 penalty provision applies after a 35 day time period to health care providers, as defined by rule. Interest penalties of less than one i (1) dollar will not be enforced unless the grantee requests payment. Invoices which have to be returned to a grantee because of grantee preparation errors will result in a delay in the payment. The invoice payment requirements do not start until a properly completed invoice is provided to the department. A Vendor Ombudsman has been established within the Department of Banking and Finance. The duties of this individual include acting as an advocate for grantees who may be experiencing problems in obtaining timely payment(s) from a state agency. The Vendor Ombudsman may be contacted at (904) 488-2924 or by calling the State Comptroller's Hotline, 1-800-848-3792. IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed the day and year first above written. STATE OF FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES ATTEST:? CAROL A EVANS, CITY CLERK (SEAL) BY: Director, Division o Administration e of Grantee BY N_J� n l Title: CITY MANAGER At t e AL) BY: NORMAN ABRAMOWITZ � A TITLE:_ yy- 4 SUBMIT PROPOSAL TO: STATE OF FLORIDA DEPT. OF AGRICULTURE AND CONSUMER SERVICES REQUEST FOR PROPOSAL PURCHASING - MAYO BUILDING, ROOM SB-8 TALLAHASSEE, FLORIDA 32399-0800 CONTRACTUAL SERVICES Acknowledgement Telephone Number. (904) 488-7552 -- 11 Pai—el of PROPOSALS WILL BE OPENED PROPOSAL NO. 12 Q 2:30 P.M. July 07,1994 pages and may not be withdrawn within 90 days after such date and time. RPF/DF-93194-39 AGENCY MAILING DATE: PROPOSAL TITLE: URBAN AND COMMUNITY FORESTRY GRANT PROGRAM April 29,1994 FEDERAL EMPLOYER IDENTIFICATION NUMBER OR S.S. NUMBER VF591039552 VENDOR NAME REASON FOR NO PROPOSAL CITY OF TAMARAC TAMARAC MASTER LANDSCAPE PLAN VENDOR MAILING ADDRESS 7525 NW 88 AVE CITY - STATE - ZIP POSTING OF PROPOSAL TABULATIONS Proposal tabulations with recommended awards will be posted for review by interested rAMARAC, FL 33321-2401 parties at the location where proposals were opened and will remain posted for a period of 72 hours. Failure to file a protest within the time prescribed in Section 120.53(5), Florida AREA CODE TELEPHONE NUMBER 722-5900 Statutes, shall constitute a waiver of proceedings under Chapter 120. Florida Statutes. TOLL -FREE NUMBER 305 Posting will be on or about September 07, 1994 I certify that this proposal is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a proposal for the same contractual services, and is in all respects fair and without collusion or Proud. I agree to abide by all conditions of this proposal and certify that I am authorized to Sign this proposal for the proposer and that the proposer Is in compliance with off ILdAt requirements of the Request for Proposal, including but not limited to, cortificatfor, requirements. In AUTHORIZED SIGNATURE (MAN submitting a proposal to an agency for the State of Florida, the proposer offers and agrees that N the proposal is accepted, the proposer will convey, soft, assign or transfer to the State of Florida all rights, title and interest in and to oil causes of action it may now of hateshor acquire under the Anti-trust Robert S. Noe, Jr., City Manager laws of the United States and the State of Florida for price fixing relating to the particular commodities or services purchased or acquired by the State of Florida. At the State's discretion, such assignment AUTHORIZED SIGNATURE (TYPED) TITLE shall be made and become effective at the time the purchasing agency lenders final payment to the proposer. GENERAL CONDITIONS SEALED PROPOSALS: All proposal sheets and this original acknowledgement (d) INVOICING AND PAYMENT: The contractor shall be paid upon form must be executed and submitted in a sealed envelops. (DO NOT INCLUDE MORE submission at properly certified invoices to the purchaser at the prices stipulated THAN ONE PROPOSAL PER ENVELOPE.) The face of the envelope shall contain, in on the contract at the time the order is placed, after delivery and acceptance of addition to file above address. the dale and time of the proposal opening and the proposal goods. less deductions if any, as provided. Invoices shall contain the contract number. Proposal prices not submitted on attached Proposal price sheets when required number, purchase order number and the contractors' Federal Employer Identil, she!! be rejected. All proposals are subject to the conditions Specified herein Those which cation Number. An original and three (3) copies of the invoice shall be submitted do not comply with these conditions are subject to rejection. The final payment shall not be made until after the contract is complete unless the Slate has agreed othOmM6. Invoices for fees or other compensation for 1. EXECUTION OF PROPOSAL: Proposal must contain a manual signature services or expenses submitted for contractual services shall be submitted it of authorized representative in the space provided above. Proposal must be typed or detail sufficient for a proper pr8audit and postaudit thereof and invoices for anypr printed in trik Use of erasable ink is not permitted. All corrections to prices made by travel expenses shall be submitted in accordance with the rates at or below those proposer must be initiated. The company name and F,E,I 0, or social security number specified in Sections 112.061 and 287.058, F.S. Interest Penalties: Payment must appear on each pricing page of the proposal as required. if a vendor intends to do shall be made in accordance with Section 215,422, F S., which states the repetitive business with the State and a vendor number has not been assigned to your contractors' rights and the State agency'a responsibilities concerning interest company, contact [)apartment of Management Services. Division of Purchasing. 2737 penalties and time limits for payment of invoices. VENDOR OMBUDSMAN; Centerview Drive, Knight Building, Suite 220, Tallahassee, FL 32399.0950, Vendors providing goods and services to an agency should be aware of the 904.488-8440 immediately, following time frames. Upon receipt, an agency has five (5) working days tc inspect and approve the goods and services, unless the bid specifications. 2. NO PROPOSAL SUBMITTED: it not submitting a proposal, respond by purchase order or contract specifies otherwise. An agency has 20 days to deliver returning only this proposer acknowledgement form, marking it "NO PROPOSAL". a request for payment (voucher) to the Department of Banking and Finance and explain the reason in the space provided above. Failure to respond to a The 20 days are measured from the latter of the date the invoice is received procurement solicitation without giving justifiable reasons for such failure, non• or the goods or services are received. inspected and approved. If a payment conformance to contract conditions. or other pertinent factors deemed reasonable is not available within 40 days. a separate interest penalty of .03333 percent and valid shall be cause for removal of the proposer's name from the proposal mailing per day will be duo and payable. in addition to the invoice amount, to the vendor list. NOTE: To qualify as a respondent. proposer must submit a "NO PROPOSAL", The interest penalty provision applies after a 35 day lime period to health care and it must be received no later than the stated proposal opening date and hour, providers, as defined by rule. interest penalties of less than one (1) dollar will not be enforced unless the vendor reauests payment. invoices which have to 3. PROPOSAL OPENING: Shall be public, an the dale, location and the time be returned to a vendor because of vendor preparation errors will result in a specified on the acknowigement form. it is the proposers responsibility to assure that delay in the payment. The invoice payment requirements do not start until a his proposal is delivered at the proper time and place of the proposal opening. properly completed invoice is provided to the agency. A Vendor Ombudsmar Proposal$ which -o ' any reason are not so delivered, will not be considered offers has been established within the Department of Banking and Finance. The duties by telegram or telephone are rot accootable. A proposal may not be altered after of this individual inciucte acting as an advocate for vendors who may be opening of the price proposals. NOTE Proposal labuialions will be furnished upon experiencing problems in obtaining timely paymenl(M from a state agency- The written request with an enclosed. self addressed, slarnood envelope and payment Vendor Ombudsman may a@ contacted at 004) 488.2924 or by calling the State of a predetermined fee Propose' tabulations will not be provided by telephone Comptroller's Hotline. 1-800-848-3792 The Division of Purchasing shall review 4. PRICES, TERMS AND PAYMENT: F—ronces shall be p,oposea and he conditions and circumstances Surrounding non-payment and unless there !a a conallide dispute. the Division may in writing authorize the contract supplier include ail services rendered to the purchaser to reject and return purchase orders from said agency until such lime as the (a) TAXES: -he Slate of Porda does not pay Federal Excise and Sales loxes agency complies with the Drovisons of Section 215.422. F-S on direct pu,crases of services. See tax exemption number of) lace of inurcnase (e) ANNUAL APPROPRIATIONS: The State of Florida's per*orManCe orcer or agreement form This exemption noes not apply to purchases of and obligation to pay uride, this contract is contingent upon ar annuai services in the performance of contracts for the improvement of appropriation by the I-eg,slat�,e real properly as defined in Chapter 192. Florida Statutes. (b) DISCOUNTS; L:ash discount lor Prompt payn,erti snail not ue consde'ed 5. CONFLICT OF INTEREST: `il- d-d10 hereunder is suf,ject to I'll, Dfoi rl date milling Ine ONOST let cost lot omposai tavaivalion purposes. of Chapter 112. Florida Statutes Proposets mull disclose with their proposal the the Slate 01 Florida C) MIST"; are (expected In aiiam.ne the conditions, scof,fl cif lame (if any 0111CW, r1if6C:Qt of agent will- - asemployeeo an employee of or any of is igences Ptifillat, a,! worosers must (115clusd In@ name Or inl, Slate —)lk nfoliosalpfirps Rx(orsonq and ail insiruc;lorts peflalmrig In the owns, i.rectly if -diracily ail riteresi at five (bl't?l of —nro in the nv"ved { adi jre to - Sr -1i oe al Inn prnpose, % i%k proposer 4 !-rm ri, any cil is h,anctlPs coroance wil� (;hajiie, 26 ' Florida ru 7 9. Statutes, no person or firm receiving a contract that has not been procured pursuant to Section 287.057(2) or (3) to perform a feasibility study of the potential implementation of a subsequent contract, panic-patmg in the drafting of a request for proposals, or developing a program for future implementation shall be eligible to contract with the agency for any contracts dealing with that specific subject matter; and proposers must disclose with their proposal any such conflict of Interest. AWARDS: As the best interest of the State may require, the right is reserved to reject any and all proposals or waive any minor irregularity or technicality in proposals received. Proposers are cautioned to make no assumptions unless their proposal has been evaluated as being responsive. INTERPRETATIONS/DISPUTES: Any questions concerning conditions and specifications shall be directed in writing to this office for receipt no later than tan (10) days prior to the proposal opening, Inquiries must reference the date of proposal opening and proposal number. No interpretation shall be considered binding unless provided in writing by the Stale of Florida in response to requests in full compliance with this provision. Any person who is adverse)y affected by the agency's decision or intended decision concerning a procurement solicitation or contract award and who wants to protest such decision or intended decision shall file a protest in compliance with Rule 6OA•1.006(3), Florida Administrative Code. Failure to file a protest within the time prescribed in Section 120.53(5), Florida Statutes, shall constitute a wavier of proceedings under Chapter 120. Florida Statutes. GOVERNMENTAL RESTRICTIONS: In the event any governmental restrictions may be imposed which would necessitate alteration of the material quality of the services offered on this proposal prior to their completion, it shall be the responsibility of the successful proposer to notify the purchaser at once, indicating in his letter the specific regulation which required an alteration. The State reserves the right to accept any such alteration, including any price adjustments occasioned thereby, or to cancel the contract at no further expense to the State. DEFAULT: Failure to perform according to this proposal and/or resulting contract shall be cause for your firm to be found in default in which event any and all reprocurement costs may be charged against your firm. Any violations of these stipulations may also result in' a) Contractor's name being removed from the Division of Purchasing vendor mailing list. b) All State agencies being advised not to do business with the contractors without written approval of the Division of Purchasing. 10. LEGAL REQUIREMENTS: Applicable provision of all Federal. State, county and local laws, and of all ordinances, rules, and regulations shall govern development. submittal and evaluation of all proposals received in response hereto and shall govern any and all claims and disputes which may arise between peraon(S) submitting a proposal response hereto and the State of Florida, by and through its officers. employees and authorized representatives, or any other person, natural or otherwise. and la(.k of knowledge by any proposer shall not constitute a cognizable defense against the legal effect thereof. 11. ADVERTISING: In submitting a proposal, proposer agrees not to use the results therefrom as a pan of any commercial advertising. 12. ASSIGNMENT: Any Contract or Purchase Order issued pursuant to this request for proposal and the monies which may become due hereunder are not assignable except with the prior written approval of the purchaser. 13. LIABILITY: on any contract resulting from this proposal the proposer shall hold and save the State of Florida, its officers, agents, and employees harmless against claims by third parties resulting from the contractor's breach of this contract or the contractor's negligence. This requirement does not apply to contracts between governmental agencies. 14, FACILITIES: The State reserves the right to inspect the proposef's facilities at any time with prior notice. 15. CANCELLATION: The State shall have the right of unilateral cancellation for refusal by the contractor to allow public access to all documents, papers. letters, or other material subject to the provisions of Chapter 119, Florida Statutes, and made or received by the contractor in conjunction with the contract. 16. PUBLIC RECORDS: Any material submitted In response to this Request for Proposal will become a public document pursuant to Section 119.07, F.S. This includes material which the responding proposer might consider to be confidential or a trade secret. Any claim of confidentiality Is waived upon submission, effective attar opening pursuant to Section 119.07, F.S. NOTE: ANY AND ALL SPECIAL CONDITIONS AND SPECIFICATIONS ATTACHED HERETO WHICH VARY FROM THESE GENERAL CONDITIONS SHALL HAVE PRECEDENCE. PUR:7033 REV.9/11/92 L.I 9 Ll ROBERTS. NOE, JR. City Manager 7525 Northwest 88 Avenue Tamarac, Florida 33321-2401 0 i IU 0 ,off O R 1" V p/© July 5, 1994 Department of Agriculture and Consumer Services Purchasing Office - Urban and Community Forestry 1994 Application Mayo Building - Room SB 8 Tallahassee, FL 32399-0800 Re: City of Tamarac Master Landscape Plan Florida America the Beautiful Urban and Community Forestry Grant Phone (305) 722-5900 Fax (305) 722-4509 Gentlemen: Attached are the original grant applications and nine (9) copies of the City of Tamarac's grant application for a Master Landscape Plan. This grant would help ensure our successful Urban Forestry Program and improve the overall aesthetics of the City of Tamarac. We respectfully request your consideration and approval. Very truly yours, 1 s: n VV - Robert S. Noe, Jr. cc: Honorable Mayor and Members of the City Council Director of Planning THE CITY OF TAMARAC IS AN EQUAL OPPORTUNITY EMPLOYER AND DOES NOT DISCRIMINATE ON THE BASIS OF HANDICAPPED STATUS attachment F ?age 1 of 4 FLORIDA URBAN AND COMMUNITY FORESTRY GRANT PROPOSAL FORM 1994 JENERAL INSTRUCTIONS: Please complete all items pertaining to the :ategory Grant for which you are applying. The proposal packet lust not exceed thirty (30) one sided pages, excluding maps and )lans. All attachments must be 8 1/2" X 1111, except any attached :ketches, plans and maps which must be no larger than 2' X 3" and .olded into 8 1/2" X 11". Ten (10) copies (one copy with original signatures and (9) nine copies) of the proposal packet including .he proposal form, the project description and all attachments must e received no later than 2:30 p.m. July 7, 1994 at: Department of Agriculture and Consumer Services Purchasing Office - UaCF - 94 PROPOSAL Mayo Building - Room SB 8 Tallahassee, FL 32399-0800 Telephone (904) 488-7552 f you have any questions, please see Attachment I, "Division of orestry County Contacts" ROPOSER INFORMATION (Please Print or Type) roject Title: Tamarac Master landscape Plan (Phase II) roposer Name (Local Government, volunteer Organization or Jucational Institution): Citv of Tamarac ame and Title of Contact Person: .ddress 7525 Northwest 88 Avenue Michael Vonder Meulen,AICP, Director of Planninq Tamarac, Fla. zip: 33321-2401 Phone: 3( 05 )722-59nn s your organization a Non-profit corporation pursuant to Chapter 17, Florida Statutes? Yes X No EID Number VP 591039552 s the duly authorized representative of the Proposer named above, hereby certify that all parts of the proposal and required grant nformation have been read and understood and that all information ubmitted herein is true and correct. .uthorized Executive Officer: Robert S. Noe Jr. itle: City Manaqer signature Date L 33 0 Att- t 7 Pag= GRA;_ s M-INFORMATION Spec. ! gory 1, 2, 3 or 4 and designate the applicable subs: :y (see pages 11-15, "General Information"). Catr gil Local Government Proqram Development or Improvement Sub- » Master Landsca e Plan SUM" "S (A 50/50 match or better on behalf of the proposer is ?�.. Requested Grant $ Local Match $ I II Per; S.penses $ z,5on $ 7,500 Oper WApwnses $ $ Cap. s $ 2_566 $ 2 5 n 0 Othc. ¢ $ $ Tota. end Grant (I) $ 10 O n o -0_ Tots- rho Costs (II) $ -0- $ 1.0 000 Tota •rya Costs (III) $ 2 n , n D 0 Add s'-1 and II for total III (100%) -4 % Grant request 50 %Local match A b-.- 9RUiliAg all costs identified above must be attached. The $14 ch, including cash and in -kind services, must be subs t0*4 by documentation. PROS :. (Cor.. Coun Loca Scho- M ni Desc" landscar. Who Gran- Is tr Name " ON INFORMATION (Please Print or Type) W$dwe applicable) A".V_^_ _ Forestry District/Center Everglades :ant Jurisdiction (County Government, Municipality, r,Mistrict or Independent Special District): �Iv ip- Specific Location of the Project: City wide local master jiddressed proposed additions to the ve itative canoRX on public properties. Jubenance Responsibility for the Property (Category 2 I! Mwnership Public or Private?: Public 44mer: City of Tamarac Attachment F Page 3 of 4 Project Title: Tmarac Master Landscape Plau ProposerName : Citj of Tamarac, Florida PROJECT DESCRIPTION 0 CITY OF TAMARAC/MASTER LANDSCAPE PLAN PROJECT DESCRIPTION URBAN AND COMMUNITY FORESTRY GRANT APPLICATION The City of Tamarac has lost much of its aesthetic vitality like so many older Florida communities. This is a direct result of shifting demographics; from owners to renters; and declining income levels. Another reason was landscape damage from Hurricane Andrew. Many of the City's larger and more mature trees were damaged or destroyed. The end result is less discretionary income for beautification throughout the City and a true decline in the number of trees in the City. Recently, City officials, developers and residents, have joined efforts to improve the aesthetic beauty and visual appearance of Tamarac. In 1991, Tamarac established its first Urban Forestry Committee consisting of staff and residents. The Committee was established to review, study, investigate and develop plans and programs for the care, preservation, pruning, planting, replanting, removal of trees and shrubs in parks, public rights -of -way and other public areas. The Committee was instrumental in the City's award of Tree City USA designation and Arbor Day activities. The City of Tamarac has received grant awards from the Florida Highway Beautification Program, the Broward County Tree Trust Fund, last year's Urban and Community Forestry Grant, agreements with developers and private sponsors. The need for a comprehensive master landscape plan on public properties is clearly apparent as Tamarac applies for beautification grants and the public demands improved aesthetic quality in their City. The plan will incorporate the recommendations from the City's street tree inventory study. A Master Landscape Plan will incorporate the development of model median, model swale and model entryway design programs as well as identifying various areas in the City for landscaping themes and streetscapes. The plan will also include identifying themes for various communities within the City. This project will help promote the need for proper future placement of individual trees and understory trees and plantings by recommending only certain landscape materials within certain areas. The plan will incorporate all design and planting recommendations provided in last year's street tree inventory using an Urban and Community Forestry Grant. A grant award to prepare this master landscape plan will help the City develop establishing a program to follow and incorporate into a uniform look and feel to the City which is consistent with the goals, objectives and policies of the City's Comprehensive Plan. This project will help us strive to improve the appearance of trees in public spaces and emphasize a new and improved aesthetic quality that will positively impact our tax base. is der Landscape Plan (for public rights -of -way) will be an important )ant of an overall forestry program. The Master Landscape Plan will Jv- the following: separation of model median, model swale and model entryway -Wmigns; identification of areas in the City scheduled for landscaping themes pind streetscapes. ,,; implementation of the recommendations from the Street Tree jA- sventory. .Aeorporation of the identification of tree type, number of trees, I ground cover and non -living materials; k1dentification and scheduling of a tree planting program. ifting of an Ordinance implementing the Master Landscape Plan and Itt�#ing forth enforcement procedures. �rtponents will ensure a successful urban forestry program supported .ykv public and private initiatives. • 0 F41 W W:VA � li•y I :"Will w C SWORN STATEMENT PURSUANT TO SECTION 287.133(3)(a), FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS. 1. This sworn statement is submitted to Department: of Agriculture & Consumer Services (print name of the public entity) by Robert S. Noe Jr. City Manager (print individual's name and title) for City of Tamarac (print name of entity submitting sworn statement) whose business address is Tamarac, FL 33321-2401 and (if applicable) its Federal Employer Identification Number IFEIN) is VF591039552 (If the entity has no FEIN, include the Social Security Number of the individual signing this sworn statement: •) 2. 1 understand that a "public entity crime" as defined in Paragraph 287.1330 )(g), Florid tatutes means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or of the United States, including, but not limited to , any bid or contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state or of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation. 3. 1 understand that "convicted" or "conviction" as defined in Paragraph 287.133(1)(b), Florida Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trial court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, nonjury trial, or entry of a plea of guilty or nolo contendere. 4. 1 understand that an "affiliate" as defined in Paragraph 287.1330)(a), Florida Statutes. means: 1. A predecessor or successor of a person convicted of a public entity crime; or 2. An entity under the control of any natural person who is active In the management of the entity and who has been convicted of a public entity crime. The term "affiliate" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair market value under an arm's length agreement, shall be prima facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public "entity crime In Florida during the preceding 36 months shall be considered an affiliate. 5. 1 understand that a "person" as defined in Paragraph 287.1330 )(e), Floridatatut means any natural person or entity organized under the laws of any state or of the United States with the legal power to enter into a binding contract and which bids or applies to bid on contracts for the provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term "person" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in management of an entity. 0 29 r-I LJ 6. Based on information and belief, the statement which 1 have marked below is true in relation to the entity submitting this sworn statement. [Indicate which statement applies.] X Neither the entity submitting this sworn statement, nor any of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, nor any affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. The entity submitting this sworn statement, or one or more of its officers, directors, executives, Partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. The entity submitting this sworn statement, or one or more of its officers, directors, executives, Partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer determined that it was not in the public interest to place the entity submitting this sworn statement on the convicted vendor list. [Attach a copy of the final order.] I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 1 (ONE) ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND, THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND THAT 1 AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017 FLORIDA STATUTES FOR CATEGORY TWO OF ANY CHANGE IN THE INFORMATION CONTAINED IN THIS FORM. [signature] 7/G/4c/ [date] _ STATE OF Florida COUNTY OF Browa.rd PERSONALLY APPEARED BEFORE ME, the undersigned authority, Robert„ S . Noe . jr,- who, after first being sworn by me, affixed his/her signature in the [name of Individual signing] space provided above on this L day of ` Uw , 19`/ `! My commission expires: Form PUR 7068 (Rev. 04/10191) i NOTARY PUBLIC 011 A'TTA 1MENT B Mao gux ES AND CONSUMER SERVIC ENT 0F AGRICULTURE A ° �'�°M D'EPAR7M °°o s°, p � DD ° P Vy �� ° free workplace D o ° iven to businesses with drug- quality. and respect to price, TIE BID$ .preference shall be 9 for the procurement of IDENTICAL- Political subdivision that certifies that it has two or more bids wa chP re equal with res s s. programs• wheneverb the State or by y the rotes service are received Y shall be given preference le of the tied vendors antractual servjCes' a bid from a bus�ne n a commodities or c lace program program' free "processing tie bids will be followed free workplace implemented adrug- far p Established procedures program. In order to have adrug- have a drug -free workplace the unlawful manufacture, business shall: employees that prohibited notifying against employees for publish a statement session, or use of a controlled substance �s P 11 pu dispensing, Posses distribution, disp in the actions that will betaken in the workplace and specifying Prohibition* lace, the business's violations of such p abuse in the workplace, counseling. dangers of druglace, any available drug Inform employees about the ree workp penalties that may be 21 of maintaining adrug- and the policy employee assistance Programs' on employeeS for drug abuse violations• rehabilitation, and imposed up iding the commodities oection (11ua1 services engaged in prov specified in subs 31 Give each employeeof the statement es that, as a • that are under bid a copy notify the employe t specified in subsection 111- otat the employer n • - s or contractual services that are under bid, 41 In the statement ill n on the commod't1e violation of chapter condition of working the terrr►s of the statement and w state, for a thState e employee will abide b ea of guilty or nolo contenders to, any or any of any conviction of, or p s after such conviction• controlled substance law erfthan five l51 day e Unit 893 or of any in the workplace no a drug abuse violation occurring satisfactory Participation in employee's abuse or require the is available in the Impose a sanction on, ro ram if such 51 who ,s so convicted. assistance or rehabeil�ployeep ork lace through community, by any free w P good With effort to continue to maintain a drug- with 61 Make a g complies fully implementation of this section. 1 certify that this fitm As the person authorized to sign the statement, the above requirements. VEND�R,S SIGNATURE 27 0 Attachment E 11 0 U.S. DEPARTMENT OF AGRICULTURE Certification Regarding Debarment, Suspensioc, Ineligibility and Voluntary Exclusion - Lower Tier Covered Transactions This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, 7 CFR Part 3017, Section 3017510, Participants, responsibilities. The regulations were published as Part fV of the January 30, 1989, Federni Re ieter (pages 47224733). Copies of the regWations mny be obtained by contacting the Department of Agriculture agency with which this transaction orici^aced. (BEFORE COMPLETING CERTIFICATION, I E.&D INSTRUCTIWI'S ON REVERSE) (1) The prospective lower tier participant certifies, by submission of this prop^sal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared incl'-ible, or voluntarily excluded from participation in this transaction by any Federal department or agency. (2) Where the pros; cctive lower tier participant is unable to certify to any or the statements in tni certification, such prospective participant shall attach an explanation to this proposal. City of Tamarac. Florida Tamarac Master Landscape Plan organization lance PR/A%Yard Number or r'roject Nance Robert S. Noe, Jr., City Manager Name($) and Tttle(s) of Authorized Representative(s) Signature(s) Date Form AD-10-18 (1/52) 31 Revised 6/15/94 6/17/94 � r _ Temp. Reso. Sd ` 6754� ILII 1V/� h CITY OF TAMARAC, FLORIDA RESOLUTION NO. R-94- //.3 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TAMARAC, FLORIDA, AUTHORIZING THE APPROPRIATE CITY OFFICIALS TO APPLY FOR MATCHING GRANT FUNDS FOR A MASTER LANDSCAPE PLAN IN THE AMOUNT OF $10,000.00 AND AUTHIORIZE THE CITY MANAGER TO NEGOTIATE AND BRING BACK TO CITY COUNCIL AN URBAN AND COMMUNITY FORESTRY GRANT MEMORANDUM OF AGREEMENT WITH THE STATE OF FLORIDA, DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES DIVISION OF FORESTRY IF THE CITY OF TAMARAC RECEIVES GRANT FUNDING APPROVAL; PROVIDING FOR CONFLICTS; PROVIDING FOR WHEREAS, many public and private areas within the City of Tamarac are in need of sound tree care and maintenance and must be improved and maintained as Urban and Community Forests; and 4. WHEREAS, the City Council desires to improve the various areas within the City of Tamarac by adopting and promoting proper Urban and Community Forestry Practices; and WHEREAS, the City Council has recognized the need to establish a Master Landscape Plan; and �J Temp. Reso. No. 6754 WHEREAS, the CityCouncil concurs with t the grant application and will authorize the City Manager to negotiate and bring back to City Council an Urban and Community Forestry Grant Memorandum of Agreement between the City of Tamarac- and the Florida Department of Agriculture and Consumer Services, if the City of Tamarac receives grant funding approval. NOW THEREFORE BE 1T RESOLVED BY THE COUNCIL OF THE CITY OF TAMARAC, FLORIDA: aECTIQUI That all whereas covenants are part of and herein included in this resolution. S.ECTIQN 2- That the City Manager is hereby authorized to apply for matching grant funding in the amount of $10,000.00. That the City Council concurs with the grant application and authorizes the City Manager and City Attorney to negotiate with the Florida Department of Agriculture and bring back to City Council an Urban and Community Forestry Grant Memorandum of Agreement between the City of Tamarac and the Florida Department of Agriculture and Consumer Services, if the City of Tamarac receives grant funding approval. 0 2 Temp. Reso. No. 6754 �ECTION4: All Resolutions or parts of Resolutions in conflict herewith are hereby repealed to the extent of such conflict. If any clause, section, other part or application of this Resolution is held by any court of competent jurisdiction to be unconstitutional or invalid, in part or application, it shall not affect the validity of the remaining portions or applications of this Resolution. This Resolution shall become effective immediately upon adoption. PASSED, ADOPTED AND APPROVED this,-Vday of , 1994. ATTEST: CAROL A EVANS CITY CLERK I HEREBY CERTIFY that 1 haye- approved this RFSOLVTION as to form. MITCHELLS. KRA CITY ATTORNEY 3 MAYOR ~ RECORD OF COUNCIL VOTE MAYOR ABRAMOWITZ DfST. 1: Y ! M KATZ D!ST. 2: C ! M MISHKIM EK C� J 11 1 3ERT S. NOE, JR. Manager S Northwest 88 Avenue iarac, Florida 33321-2401 July 5, 1994 The Honorable Bob Crawford Commissioner Florida Department of Agriculture and Consumer Services The Capitol Tallahassee, FL 32399-0810 Re: America the Beautiful Grant City of Tamarac Master Landscape Plan • Dear Commissioner Crawford: Phone (305) 722-5900 Fax (305) 722-4509 strongly urge your support of the City of Tamarac's America the Beautiful grant application for a Master Landscape Plan. Tamarac's population is approximately 47,000 with an average age of 63.5. The City of Tamarac and its residents are very committed to the preservation and continued beautification of our City. Last year, we were awarded funds for a Street Tree Inventory which is instrumental in locating and preserving our existing stock. However, this grant application will allow this City to plan intelligently for the future. Very truly yours, �d s. Y10-e Robert S. Noe, Jr. cc: Honorable Mayor and Members of the City Council Director of Planning THE CITY OF TAMARAC IS AN EQUAL OPPORTUNITY EMPLOYER AND DOES NOT DISCRIMINATE ON THE BASIS OF HANDICAPPED STATUS URBAN TREE INVENTORY August1993 Q CD 0 O co co I LL 0 w Uz � < 0 LL 1' o J CO 0 ° M 'ad Q O uw c o 0 !Q— IL LL z o NLL 0 �, oQ 101 o W o0 o cli 11-0 UO .. 0 ._.0 ............... r^ v) Z (Qo O to O o Nr X O w M W W "'cc - U Uw LLI a- w a o Z a YI Q ° = LCCD a a CD 4) U) W w Ile < O j m � `` ° a a CL cn m < m < o w m 0 z 2 m Q W Q 3 CA Figure 2. FAM - Page 26 0 I 0 URBAN TREE INVENTORY AUqust I M n a) N •� N U II ep1►Ln Ln ON tn r+ NN NM M MMNOWN 1- a1 N NdN N-1HMr,NO r-1O ON � Hamc;)NNr�H O to II f-)OQd000Q •OOd�•0QN ObpodN QAOQOdON%a0Q aW u a1iQAQ1D N A dQ NQ 0 n1 QO�••�Of►064QO Q O NH O� II _ � ry u r A co Rp •-+ A 1(n O H b v A N in E- II Pl r-I f�l rl (�j V' b' IO H M r•i fey M Ln H H H 0% r-� O l 1 I n N NNHHr•1HN 1f7WtperirqH II q N b N A w m II A a ro o� 0) ro Q o i ro ba,,ii a 1c 5+ Il 4)ro ���+z H aw ro 07c(D �a)() b N N M W rp >1 � fN r1roma)4�0 H 4) o4) �00 mA Gu A w N wwv040Ei1 rmiZN >14>1:0)04)a - 4)0.9 0II 97 9 •rl UUWo0N +o m•-1 to ro c41aJaara�� q y N�r3t�,e -A444 •o o ���b�rowcv 1 awaa -•v0a) x t9 roaN01-1 b0b0M00b•H-4oHom"1 JwN14 N U N xOOOowaaaaIII aaWacl,aalot a(aEnU)tncoE1HE-4::) :c n M mp •rl N Ln ONO WONIn O%DNN �nn0HNCof� N QU1�A N A00 b NaOdOb NOON--- "0C5CDwCQ,aMV HNOHO W M iiD dQO O O C) O b O Q A H 04O d 00O A Q Q d OOd Q O Q A d a I�IQOHY1ONbQ °� bOb•d-00O OCOCAOOOQOOpQpdQ u °) N m v NN Hf► N IN H Hf`')nlriNl�I�f`'1NHNHHNH--1 V'HNr^irlf'rlNl+'1r^iH�nrlf�7V' H q) w 41 w ro wm y b m NN m • la- a) r~ mb 0 ro v N0 1 ro-1 �w �F 0a w va 1 4J 4) w H44 1m aco 9qA bn l O•d�vJ7r P01 CnvH Hy ria) ro u 14 900-4 c o a 0 $4M 14 v l a Vaw � roar P N.-4 W Q 1 4 0 U fn H w . 0 *0 --I w 0 •d A m E-E •r1 0) 0) • 3 N'rlH��l.��00w4Jwro mao7nwOmrool 0 aJ U 0 11 N aJ w ro 07 w A� w b� •. 4) 0 -0 ro � p O N U� .4 P4 0 wCC � ro a C C N 0 0 D 0 a -A—1-tn to cn-W M .0 U ili W ro U N �i 40000go mmUUUUULWwwwwwr" [" als uo-w=h►•)r] 4 1 Street Tree Population tributinn 0 FILM - Pape 27 URBAN TREE INVENTORY August 1993 POPULATION CHARACTERISTICS Table 2 summarizes major statistics for Tamarac street trees. Diameter Figure 3 shows the number of trees by diameter class. The distri- bution indicates a young tree population with domination in the 6" diameter class. However, most palms, regardless of age and height, fall into the 6" or 12" diameter classes. Keeping in mind the high percentage of palms in the population, if cabbage palms are removed from the 6" and 12" classes, the diameter distribution evens out a bit. Still, 98% of the population is less than 18" in diameter. DIAMETER DISTRIBUTION - CITY OF TAMARAC, FLORIDA PERCENT OF TOTAL POPULATION 60% E ALL TREES so% NO CASSA44 PALMS 40% 40% 34% Sox 27% 0 2s% ° 1P% 1VA � 2ox 14% 15% 10% 1% +• s1%.1% ;1%K1% si%[1% 0% 0 3 6 12 18 24 30 36 - 48 DIAMETER CLASSES Forest Resources Management, Inc., 1993 Figure 3. Tree planting after Hurricane Andrew and the fact that the storm took down many larger trees probably accounts for this tendency toward small trees. Very recent plantings tend to fall in the 0 diameter class (trees less than 3" in diameter) and are usually in the 10' height class. FRM - Page 28 I• r w�at'I - -- 10 LJ 11 URBAN TREE INVENTORY August 19M STATISTIC NUJG= of PERCENT OF TREES TOTAL Total Trees 31,921 100% No Recommendation 197 5% Class 1 Prune 151 4% Class 2 Prune 218 6% Class 3 Prune 5 1% Class 4 Prune 4 [ 1% Removal 11 t 1% Replacement 213 5% Economic Removal 99 3% Dead Trees 40 1% Low Work Priority 3,737 95% High Work Priority 173 4% Immediate Work Priority Condition Rating 5 .25 87 2% Condition Rating > .25 but 5 .50 254 7% Condition Rating > .50 but 5 .75 3,028 77% Condition Rating > .75 552 14% Fertilizer Recommended 3,122 80% Mulch Root Zone Recommended 3,292 84 Training Prune Recommended 355 9% Miscellaneous Pruning 474 12% Remove Stump 28 [ 1% Small Tree Space Width 23 < 1% Medium Tree Space Width 723 18% Large Tree 5-ace Width 3,175 81% Trees with Overhead Wires 661 17% Table 2 - Major Statistics of Tamarac Street Tree Population. FRM- Page 29 URBAN TREE INVENTORY August IOM V. RRECOMIVIENDATIONS Based on the findings of this urban tree inventory and the analy- • sis above, Forest Resources Management provides the following recom- mendations relating to City -owned trees: ■ Immediately correct all trees assigned a work priority rating of 2 or 3 (184 trees) and/or trees needing a hazard reduction prune (5 trees). ■ Train City workers or hire a competent arborist to perform correc- tive pruning on all existing young trees (Recommendation Code 26). Forest Resources Management has Certified Arborists on staff available to conduct tree worker training. ■ Implement a regular schedule of corrective pruning to increase the condition class of smaller trees (at least annually in early spring). ■ Enlarge and mulch the root zone of all median trees to reduce lawn mower and "weed -eater" damage to trunks and roots. Large trees (> 12" diameter) should be mulched to a distance of ten feet from the trunk. Smaller trees should be mulched to a distance of five feet from the trunk or where ever their roots are exposed at the surface. ■ Begin a regular schedule of fertilization for all median trees less (3122 trees/palms). A controlled -release acid-forming fertilizer is best applied at least two times per year and quarterly for newly established trees. The latest fertilizer formula recommendations are expressed as ratios of Nitrogen, Phosphorus, Potassium, and Magne- sium (N-P-K-Mg). For trees, the ratio should be 10-3-10-3. The recommendation for palms includes lower ratios for N and K: 3-1-3-1 with Manganese (Mn). The application rate for palms is one-half pound per two feet of height, up to twelve pounds per palm. FRM - Page 40 0 URBAN TREE INVENTORY 0 ■ Increase the condition class of new trees by: Augmt 19M re -writing City bid specifications regarding quality of ac- ceptable planting stock; and/or increasing City inspections of newly planted materials; and/or - training City inspectors on interpreting bid specifications and planting plans in the City's best interest; and/or - rejecting trees of poor form or health just as you would any other unacceptable piece of merchandise. ■ Look for and use "free" City -owned "nursery space" to hold small palms and trees until they grow larger. Many times the cost of large plant materials can be a deterrent to a systematic tree plant- ing program. Irrigated or "fertigated" areas in golf courses and parks are ideal places to plant less -expensive young palms or trees so that they can grow relatively unattended to a larger size. Once the trees are larger, you can transplant them out to the street, park, or final planting area. The cost of this type of operation is many times less than buying and installing large trees with the added benefit of retaining control over tree quality. ■ Make good use of large planting spaces that have no over -head restrictions. Plant potentially larger shade trees here and reserve the smaller sites for smaller trees and palms. Always consider the mature size of trees to be planted. 0 FRM - Page 41 URBAN TREE FMNTORY August 19M ■ The following commonly planted trees are not recommended because of general problems discovered during this inventory: Queen Palms require almost monthly pruning of dead fronds and fruit clusters. Also, without regular fertilization, nutrient deficiencies develop which cause palm decline and eventual death. Cabbage palms, Washington palms, date palms, and fan palms are better choices. Earleaf acacia was found widely planted on and off the street. Hurricane Andrew damaged many of the larger trees to the point of requiring removal. Many large trees of poor form remain in medians with a high liability potential. The characteristics of weak wood, poor branching habit, and tendency to seed into natural areas all qualify this species as one to avoid planting. ■ Consider planting more of the following species: Slash pine, jacaranda, wax myrtle, Canary Island and Sene- gal date palms, royal palms, weeping podocarpus, satinleaf, and dahoon holly. ■ Consider planting less of the following species for a few years: Black olive, cabbage palms. ■ Consider limited experimental plantings of the following species to determine their suitability to your site and weather conditions: Bald cypress, Chinese fan palm, windmill palm, purple tabebuia (Tabebuia impetiginosa), and Pride -of -Bolivia (Tipuana tipu). ■ Discourage planting any species identified by the Florida Exotic Pest Plant Council to be a known or potential problem, such as earleaf acacia, carrotwood, woman's tongue, and weeping fig. See the special EPPC list in the Appendix. FAM - Pape 42 0 COCY61 hall writ, J Wlc- U'ar -c> - mCDclerno -i� Florida House of Representatives Debbie Wasserman Schultz Representative, 97th District Reply to: ❑ 13090 West State Road 84 Davie, FL 33325 (305) 424-6947 0 232 House Office Building Tallahassee, FL 32399-1300 (904) 487-1588 The Honorable Norman Abramowitz Mayor, City of Tamarac 7525 N.W. 88th Avenue Tamarac, FL 33321 Dear Norman: Committees Insurance, Vice Chairman Criminal Justice Finance &'Taxation Judiciary Regulated Industries May 20, 1994InECEOV �! !� M t O 2 1994 . RV I have enclosed a letter and application from the Department of Agriculture and Consumer Services regarding the 1994 Urban and Community Forestry matching grant program. I hope you will consider taking advantage of the excellent opportunity this grant could provide for your city. If you have any further questions, please feel free to contact my office. I look forward to seeing an even MORE beautiful City of Tamarac! DWs/1ec 0 Sincerely, ptho Debbie Wasserman Schultz State Representative K Prim d on R.cycled Paps "" cpeminel Wednesday, April 13, 1994 I i' Tree studyhelps Tamarac far beautification plan By SALLIE JAMES Staff Writer TAMARAC — Ask city worker Ron Eggenberger how many black olive trees are planted on city property and he can tell you in a keystroke. ' He can also tell �ou where the trees are planted, how big they are and if they need pruning. The information comes from a $15,000 computerized tree study, with the money coming from both the state and city coffers. Information from the study has been entered into a computer so workers can determine what type of trees are planted ion which me- dians or in which parks, said Eg- ;enberger, the foreman for the :.ity's landscape beautification Division. The 78-page report by Forest Resources Management Inc. of Fort Myers provides an outline for a long-term tree rnaintenance program to beautify Tamarac, city officials said. , "This is the first; step," said Tamarac Planning Director Mike Vonder Meulen. "Wd have to find ,)ut what is out there before we can make recommendations for improvement. By analyzing ex- isting conditions and correctly maintaining them, we can im- prove from there." The city decided to commission the study after 135 trees were de- stroyed in 1992 when Hurricane Andrew blew through. City offi- cials said a methodical plan for replanting was more sensible than haphazard ''crisis management." The city received $7,500 from the Florida America the Beauti- ful Urban Community Forestry Grant Program and matched it. Consultants counted 3,921 trees in medians and parks, and evalu- ated their health and size and ap- pearance. Total value of the trees is estimated at $701,300. The study showed that the city had planted too many cabbage palms. "I£ we want to balance median themes, we need to plant some other types of trees," Vonder Meulen said. "We will start shy- ing away from cabbage palms and go for more expensive trees." According to the survey, seven species of trees make up nearly 65 percent of all the trees, al- though more than 62 different species of trees are growing in the city. Cabbage palms, black ol- ives, West Indian mahogany, live oak, bottlebrush, earleaf acacia and Washingtonia palm are the most plentiful. The study said 213 trees should be replaced due to poor health. 9 0 n 0 CITY OF TAMARAC MASTER LANDSCAPE PLAN PROJECT NW Sun -Sentinel, Wednesday, April 14, 1993 7 4Aniara&,%c reslervesMo"11XTA ey for beauti*ficat" iopruject About $22,500 will be spent on Staff Writer By J J DEYE UVALT(7N University Drive and $36,000 in TAMAF AC — The city soon may be p Y _ling shrubbery, trees and welco.:ie signs on its main streets. At a w zshop meeting last week, the 'ity Council said it plans to sp_ 1 at least $200,000 in its upcomi 1993-1994 budget on beautific :. on. The following projcts ar eluded: ® Mee_ is on University Drive, frc Southgate to Com- mercial b: wards, will get trees and shrub y. N Tarn. c Sports Complex at 9901 NW' St. will get a make- over that udes shrubbery. ® Ninc elcome signs, sur- rounded shrubbery, will be added on n streets. the Sports Complex, council member Joe Schreiber said. The amount for the welcome signs has not been estimated because the council is appraising the wel- come signs' design. "The projects are important because it's an image for the city," Schreiber said. "If people are traveling and coming to the city, it should look nice. A pretty city attracts more than just peo- ple, it attracts businesses. Money has to be spent to spruce up the place." Schreiber predicts that it should only take a few months to complete the projects once they are started, but the work cannot begin until the council officially, votes on them. CITY OF TAMARAC STER FLORIDA MIIRICA '111E, B AlT II'UL URMNLANDSCAPE AND C:( tfWITY FORESTRY GRAM' PROGRAM STATE PLANNING REGIONS -- LQCATION-- -.. OF PROJECT IV 4 ILAI� Vr 1'n' Mat,.' r •tr.[tat- 1 Vill •± . � cw.waun�,axta -••• n . Ms...p tiwa•. • 4Xi 4nd4Q�l -•~ r � 0 0 C� co ku 0 16 A. r VI-3A "114( . 0,71V W�JLTR - w1m. ,qqF- M NO 2::i�off 04 ('t LL. A VASUANX9 SSjrUZ)M VS X O 0 { 11 0 - /� §/ � w• �§ c §k k) §| £) « �® Ka � / § . � °b� © �■ /q � Me / \ � 2 � V � t ) § J \\ \ ) 2 \A § \2 c® � E3 k§\ § _ 2 ��� 0 3g I_ 2 2 2 f§ 2 I § Lo k��� J§ 0. ƒ u 3 .3 d ° � 22 - � \ \/�I § uE 2R /2 � R � k2 §\As /Ln w 5 No Text Attachment F Page 4 of 4 0 BUDGET Please note: All proposals must include a detailed itemized budget summary which lists all anticipated expenditures and explains all project costs. Proposals for site specific demonstration tree planting projects (category 2A) must list the quantity, species; and approximate size (container size, or caliper and height) of trees to be planted. CITY OF TAMARAC MASTER LANDSCAPE PLAN FLORIDA AMERICA THE BEAUTIFUL URBAN & COMMUNITY FORESTRY GRANT PROGRAM BUDGET Contractual A reement Grant A1212licant For preparation of a Master Landscape Plan to include: • Citywide model median, model swale, and model entryway designs. Establishing a local Master Landscape Plan which will incorporate the Street Tree Inventory Project. Identifying areas in the City for various themes and streetscapes. Drafting of an ordinance implementing the Master Plan. $7,500 $7,500 Capital Expenses Photography Reproduction Illustrations / designs Maps/and digitized information Printing and Binding for data gathering and resultant project document $2,500 $2,500 Subtotal $10,000 $10,000 Total $20,000