HomeMy WebLinkAboutCity of Tamarac Resolution R-94-098TEMP. RESO. # & ? J,")-
CITY OF TAMARAC
RESOLUTION NO. R-94--?—,?
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TAMARAC, FLORIDA AUTHORIZING THE APPROPRIATE
CITY OFFICIALS TO EXECUTE AN AMENDMENT TO THE
AGREEMENT WITH GRANT THORNTON, PROVIDING
FOR AN AUDIT OF THE CITY'S GENERAL PURPOSE
FINANCIAL STATEMENTS FOR THE FISCAL YEAR
ENDING SEPTEMBER 30, 1994, PROVIDING FOR
CONFLICTS; PROVIDING FOR SEVERABILITY; AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, Section 7.09 of the Charter of the City of Tamarac provides for
an independent audit of all City accounts by a certified public accountant and/or
firm; and
WHEREAS, Section 7.09 of the Charter also provides that the Council may,
without requiring competitive bids, designate such accountant or firm annually, or
for a period not exceeding three years, and
WHEREAS, the City executed an agreement with Grant Thornton for an audit
of the City's general purpose financial statements for fiscal years ending September
30, 1989, 1990 and 1991, and
WHEREAS, subsequent to the original agreement, the City executed an
amendment to the agreement with Grant Thornton providing for an audit of the
City's general purpose financial statements for fiscal years ending September 30,
1992 and 1993, and
WHEREAS, the Finance Director and City Manager believe that it is in the
best interest of the City to amend Grant Thorntons' existing agreement retaining
services for another year.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF TAMARAC, FLORIDA:
TEMP. RESQ._ #�-
Section 1: The foregoing "WHEREAS" clauses are hereby ratified and
confirmed as being true and correct and are hereby made a specific part of this
resolution.
Section 2: The appropriate City officials are hereby authorized to execute an
amendment to the agreement with Grant Thornton providing for an audit of the City's
General Purpose Financial Statement for the Fiscal Year ending September 30, 1994,
a copy of amendment being attached hereto as "Exhibit 1 ".
Section 3: All resolutions or parts of resolutions in conflict herewith are
hereby repealed to the extent of such conflict.
Section 4: If any clause, section, other part or application of this Resolution is
held by any court of competent jurisdiction to be unconstitutional or invalid, in part or
application, it shall not affect the validity of the remaining portions or applications of
this Resolution.
Section 5: This Resolution shall become effective immediately upon its
passage and adoption.
TEMP. RESO. #
1
1
1
PASSED, ADOPTED AND APPROVED this
ATTEST:
CAROL A. EVANS, CITY CLERK
I HEREBY CERTIFY that I have approved
this RESOLUTION as to form.
MITCHELL S. KRA rCITYATTORNEY
o'-9D
b day of 1994.
RMAN ABRAMOWIT
MAYOR
RECORD OF COUNCIL
MAYOR
ABRAMOWITZ
DIST. 1:
V / M KATZ
DIST. 2:
C / M MISHKIN
DIST. 3:
C / M SCHREIBER
DIST. 4:
C / W MACIAEK /Iu
May 24, 1994
Honorable Mayor and City Council
City of Tamarac, Florida
7525 N.W. 88th Avenue
Tamarac, Florida 33321-2401
Gentlemen:
Suite1100
Broward Financial Centre
Illlll��� 500 East Broward Boulevard
Ft. Lauderdale, FL 33394-309
305 764.1235
-AX 305 764-1293
G mtlffio i1t0111
Accountants and
Management Consultants
The U.S. Member Firm of
Grant Thornton International
We are delighted to present this engagement letter to provide continuing services to
the City. The following paragraphs outline the scope of our services for the ensuring
year.
We will audit the combined financial statements of the City of Tamarac, Florida as of
September 30, 1994. Our audit will be made in accordance with generally accepted
auditing standards and Government Auditing Standards, as issued by the Comptroller
General of the United States, and will include our examining, on a test basis, evidence
supporting the amounts and disclosures in the financial statements, assessing the
accounting principles used and significant estimates made by management, as well as
evaluating the overall financial statement presentation. Our objective will be the
completion of the foregoing audit and, upon its completion and subject to its findings,
the rendering of our report.
As you know, the financial statements are the responsibility of the management of your
City who are primarily responsible for the data and information set forth therein, as well
as for the evaluation of the capability and integrity of the City's personnel and the
maintenance of an appropriate internal control structure, which includes adequate
accounting records and procedures to safeguard the City's assets. Accordingly, our
completion of the audit will require management's cooperation. In addition, as required
by generally accepted auditing standards, our procedures will include obtaining written
representation from management concerning such matters which we will rely upon, and
the City will indemnify and hold us harmless from any liability, damages and legal or
other costs we might sustain in the event such representations are false.
In providing for an audit to be performed on a test basis, generally accepted auditing
standards require the auditor to obtain reasonable, but not absolute, assurance that the
financial statements are free of material misstatement. Accordingly, an audit is not a
special examination designed to detect defalcations or fraud, nor a guarantee of the
accuracy of the financial statements and is subject to the inherent risk that errors,
11
e 9 � - 'I �(
City of Tamarac, Florida
May 24, 1994
Page 2
irregularities, or illegal acts, if they exist, might not be detected. However, if you wish
us to direct special auditing procedures to such matters, we would be pleased to work
with you to develop a separate engagement for that purpose.
In addition, the combining, individual fund and individual account group financial
statements and schedules of the City, although not considered necessary for a fair
presentation of financial position, results of operations, or cash flows, will be subjected
to the audit procedures applied in the audit of the basic financial statements.
Our billings for the services .set forth in this letter will be $41,715 and will be rendered
at the beginning of each month and are payable upon receipt. The fee arrangements
are predicated upon the same scope of services as specified in our original response to
your request for proposals for audit services for the year ended September 30, 1989,
which indicates that the City will prepare the Comprehensive Annual Financial Report.
An additional fee of $2,500 will be required for the extended procedures to be
performed in order to provide the required reports for grant compliance, which includes
the issuance of the separate Sewage System Capital Improvements Replacement
Account report. Any additional auditing services are available and will be negotiated
separately. It is understood that our responsibility for such services will encompass
only periods covered by our audit and will not extend to any subsequent periods for
which we are not engaged as auditors.
This engagement includes only those services specifically described in this letter and
time spent in responding to or appearing before judicial proceedings, government
organizations, or regulatory bodies arising out of this engagement will be billed to you
separately.
As a supplement to this letter, we are enclosing an explanation of certain of our Firm's
Client Service Concepts. We have found that such explanation helps to clarify our
services and enhances our ability to work more closely with our clients.
In the unlikely event that differences concerning our services or fees should arise that
are not resolved by mutual agreement, we both recognize that the matter will probably
involve complex business or accounting issues that would be decided most equitably to
us both by a judge hearing the evidence without a jury. Accordingly, you and we agree
to waive any right to a trial by jury in any action, proceeding or counterclaim arising out
of or relating to our services and fees for this engagement.
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City of Tamarac, Florida
4D May 24, 1994
Page 3
If any portion of this letter is held invalid, it is agreed that such invalidity shall not affect
any of the remaining portions.
If you are in agreement with the terms of this letter, please sign one copy and return it
for our files. We appreciate the opportunity to continue to work with you.
Very truly yours,
r—'.
A
' �'
BEmmer
db
Enclosures
The foregoing letter fully describes our understanding and is accepted by us.
CITY OF TAMARAC
9 99 �-
D e N�rman Abramowitz - Mayor
9 q9
D.-to Robert S. Noe, Jr. Ay'
Manager