HomeMy WebLinkAbout2019-07-08 - City Commission Workshop Meeting MinutesCITY OF TAMARAC
CITY COMMISSION WORKSHOP
MONDAY, JULY 8, 2019
CALL TO ORDER: Mayor Michelle J. Gomez called the Workshop of the City
Commission to order at 9.37 a.m. on Monday, July 8, 2019 in Conference Room 105, City
Hall, 7525 NW 88th Avenue, Tamarac, FL 33321.
ROLL CALL: Mayor Michelle J. Gomez, Vice Mayor Debra Placko, Commissioner E. Mike
Gelin, Commissioner Julie Fishman were in attendance. Commissioner Marlon Bolton
arrived at 9.44 a.m.
Also in attendance were City Manager Michael Cernech, Assistant City Manager Kathleen
Gunn, City Attorney Samuel Goren and City Clerk Patricia Teufel.
PLEDGE OF ALLEGIANCE: Mayor Michelle J. Gomez
Mayor Gomez requested a moment of silence in observance of the passing of Mr. Ken
Behring.
1. Urban Land Institute Update — Community Development Director Maxine Calloway,
Wells Fargo Bank Representative Calla Candler and City of West Palm Beach
Representative Christopher Roog appeared and made a presentation, a copy which is
on file at the City Clerk's Office. Mr. Roog opened the presentation noting the City of
Tamarac is a great Town, the level of industry, and quality of housing. He noted he took
some of the City's practices to West Palm Beach. Mr. Roog provided an overview of the
project. He talked about broad strategies that are already added to the comprehensive
plan and said good strategies are ways to create better connectivity and livability for
residents. He talked about partnering with local universities, opportunity zones and
talked about the ten (10) principles for rebuilding neighborhood retail and the
importance of being a champion on these principles. Ms. Candler talked about types of
mixed -use development the City of Tamarac should seek and provided a comparison
between horizontal and vertical development. She talked about market conditions and
zoning considerations. Ms. Candler also talked about multifamily market and
submarkets for the City of Coral Springs, Broward County and City of Tamarac,
industrial market, industrial development and what to consider. Mr. Roog and Ms.
Candler talked about City of Tamarac and gave an overview of Tamarac site locations
providing a Site Analysis for Tamarac Marketplace property at 10010-10098 W. McNab
Road and Tamarac Highlander and Presidential Plaza on 4699-4989 North State Road
7/US-441 that included a SWOT Analysis and enhancement strategies for each on their
recommendation. Mr. Roog noted that about 80% of the 1,000-people moving into
Florida daily, move to South Florida. Mayor Gomez opened the floor for City
Commission questions or inquiries. Mr. Roog and Ms. Candler responded to questions
from the City Commission regarding older apartments remaining once residents move
to a new place, rentals future demands, determining influx of people, and ULI financial.
Mayor Gomez talked about City of Tamarac average age and thanked the presenters.
With no further discussion, Mayor Gomez moved to the next item on the agenda.
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2. Public Art Committee Annual Update — Community Development Director Maxine
Calloway and Public Art Administrators George Gadson and Beth Ravitz appeared and
gave a presentation, a copy which is on file in the City Clerk's Office. Community
Development Director Calloway opened the update with information from the Code
requirements regarding the Public Art Committee. Administrator Ravitz noted the
Sunset Hammock Public Art project budget and the option for the artist Margi Northard
to look at ideas to reduce the cost with a redesign expected date of July 15. Ms. Ravitz
requested the City Commission to re -bid the project. She talked about the Sports Plex
Mural at the Tamarac Sports Complex. Administrator Gadson provided updates of the
Mainlands bathroom mural, the Community Center 10m year anniversary of the
Tamarac Historical Society mural, Water's Edge Fence-Splashpad, Tamarac Park
Baseball Field, Tamarac Village Metamorphosis, University Drive Overpass Project (not
sure if moving forward). He talked about the Inspiration Way project and showed
pictures of selected artists and art pieces with an installation scheduled on Mid/Late
September. Administrator Ravitz noted funding has been set aside in the case the City
of Tamarac wished to purchase a piece of art. Administrator Gadson talked about the
Public Art Maintenance 911 Memorial Lightning to be install by Public Works staff upon
delivery. Mr. Gadson provided feedback and showed pictures from the artist Jim
Bowman on the Colony West Bas Relief. Commissioner Fishman, Vice Mayor Placko
and Mayor Gomez did not agree with the colors used. Administrator Ravitz presented
the Wood Spring Suites project and artist Ray King's art piece named "Lotus"
comparing the old proposed art piece with the new proposed art. After having
discussion and City Commission feedback, Mayor Gomez called for a consensus on
using a combination of the sphere from the old proposal and the art base from the new
proposal. Mayor Gomez, Vice Mayor Placko and Commissioner Fishman were in
agreement, with Commissioner Gelin dissenting and Commissioner Bolton with no
preference. Consensus passed (3-2). Administrator Gadson talked about future projects
and initiatives that included Colony West Entry, District 1 Significant Sculpture, District 4
Significant Sculpture, update of the Public Art Master Plan, update of the Public Art
Ordinance and maintenance of Public Art inventory. Community Development Director
Calloway and Public Art Administrators Gadson and Ravitz responded to questions from
the City Commission related to the cost of the art piece at Sunset Point Part, developing
Children art programs, partnering with universities, and recognition plaques for art
pieces. Commissioner Bolton and Commissioner Gelin left the meeting at 10:48 a.m.
With nothing further to discuss, Mayor Gomez recessed the meeting at 10:48 a.m.
reconvening at 11:05 a.m. with all present as before.
Community Development Director Maxine Calloway appeared and noted that items 3
and 4 on the agenda will be presented in one single presentation.
3. TR13305 — CDBG Annual Action Plan FY 2019-2020 — Item No. 6(g) on the Consent
Agenda. (TR16305) A resolution of the City Commission of the City of Tamarac, Florida,
approving the projects recommended for inclusion in the Fiscal Year 2019 Annual
Action Plan attached hereto as Exhibit "'I", for expenditure of the United States Housing
and Urban Development Community Development Block Grant Funds estimated to be
$399,552 for the twentieth program year; authorizing the Mayor or appropriate City
Officials; Officials to execute Fiscal Year 2019-2020 Annual Action Plan federal
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application for funding; providing for conflicts; providing for severability; and providing
for an effective date.
4. TR13309 — Local Housing Assistance Plan (LHAP) FY 2019-22 — Item (61) on the
Consent Agenda. (TR13309) A resolution of the City Commission of the City of
Tamarac, Florida approving the Local Housing Assistance Plan (LHAP) as required by
the State Housing Initiatives Partnership Program Act, Subsections 420.907-420.9079,
Florida Statutes, and rule Chapter 67-37, Florida Administrative Code; authorizing and
directing the Mayor to execute any necessary documents and certifications needed by
the State; authorizing the submission of the Local Housing Assistance plan for review
and approval by the Florida Housing Finance Corporation; authorizing the appropriate
City Officials to accept the State of Florida's State Housing Initiatives Partnership
(SHIP) program budget by accepting the Fiscal Year 2019-2020, and 2021 allocations
of the program funds to be utilized according to the City's Local Housing Assistance
Plan and Housing delivery goals chart, that the appropriate City Officials are hereby
authorized to appropriate said funds including any and all subsequent budgetary
transfers to be in accordance with proper said funds including any and all subsequent
budgetary transfers t be in accordance with proper accounting standards, providing for
conflict; providing for severability; and providing an effective date.
Community Development Director Maxine Calloway appeared and introduced Housing
& Community Development Manager Carolyn Francis -Royer. Housing Manager
Francis -Royer gave a presentation, a copy which is on file at the City Clerk's Office. She
presented a three-year Local Housing Assistance Plan for fiscal years 2019-2020,
2020-2021 and 2021-2022 in accordance with State Housing Initiatives Partnership
(SHIP) Act, ss. 420.907-420.9079, Florida Statures (1992), and Rule Chapter 67-37,
Florida Administrative Code outlining how funds will be used and to establish the
maximum SHIP funds allowable for each strategy. Manager Francis -Royer talked about
the purpose of the City's LHAP, outlining various housing strategies implemented in
order to meet the housing needs of the very low, low and moderate -income households.
She discussed each of the strategies recommended, such as Purchase Assistance
with/without Rehabilitation, Owner Occupied Rehabilitation, Emergency Repair, and
Disaster Repair/Mitigation. Manager Francis -Royer provided additional information
regarding ranking priorities, SHIP Program allocations, the Annual Action Plan, HUD
requirements, Citizen Participation Plan with public review schedules, grant awards for
FY2019-2020 that included proposed funding allocation and proposed activities. She
provided information regarding the Rehab application period and previous Rehab
Performance. Mayor Gomez opened the floor to the City Commission for questions and
discussion. Director Calloway and Housing Manager Francis -Royer responded to
questions by the City Commission regarding the number of residents qualified and level
of housing income, disaster repair funding, Community Land Trust, number of people on
Meals on Wheels program, Voices for Children program and media advertisement,
Emergency Repair program, SHIP dollars allocation and the Sadowski Trust Fund.
Commissioner Gelin left the meeting at 11:27 a.m. returning at 11:32 a.m.
With no further discussion, Mayor Gomez moved to the next item on the agenda.
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5. TR13310 — MPO MTP Cost Feasible Projects Resolution — Item No. 6(m) on the
Consent Agenda. (TR13310) A resolution of the City Commission of the City of
Tamarac, Florida, supporting the Metropolitan Planning Organization's Commitment
2045 "Cost Feasible" Metropolitan Transportation Plan (MTP) projects located in the
City of Tamarac and identified in the Cost Feasible Plan — Tamarac attached hereto as
Exhibit "A"; providing for conflicts; providing for severability; and providing for an
effective date. Community Development Director Maxine Calloway appeared and gave
a presentation, a copy which is on file at the City Clerk's Office. Director Calloway noted
Federal law requires the Broward MPO and MPO's across the country to update the
Metropolitan Transportation Plan every five years. Director Calloway talked about the
previous MTP adopted by the Board on December 2014. The plan must be "financially
feasible" as only revenues that can be reasonably expected can be considered in
funding recommendations documented within Commitment 2045. She noted that in the
Summer of 2018, the City of Tamarac provided the MPO with nine (9) candidate
projects for inclusion in the Broward MPO's Commitment 2045 Metropolitan
Transportation Plan (MTP). After a needs assessment conducted by the Broward MPO
identifying six (6) funding programs. Two (2) of the nine (9) projects for City of Tamarac
were moved to County Surtax consideration. Another two (2) projects, State Road 7
Flyover/Interchange (North/South) and Rock Island widening/South bound from McNab
to Commercial Boulevard, can be considered as a part of the MTP Mobility Hub funding.
Director Calloway presented a draft Cost Feasible Plan adopted by the Broward
Metropolitan Planning Organization (MPO) on May 9th, 2019. As the next steps, Ms.
Calloway provided two (2) options of Resolutions of support for the projects with the
deadlines in order for the projects to maintain eligibility for the program. She added that
in -person meetings with City of Tamarac will take place for project review and
verification as identified in the Cost Feasible Plan. Projects can be completed in as little
as six (6) years depending on funding availability. Director Calloway was available for
questions and comments from the City Commission. With no further discussion, Mayor
Gomez thanked Director Calloway and moved to the next item on the agenda.
6. TR13308 — RFP #19-02R — Design/Build of Swim Central Annex — Item No. 6(h) on
the Consent Agenda. (TR13308) A Resolution of the City Commission of the City of
Tamarac, Florida, authorizing the appropriate City Officials to award RFP #19-02R and
execute an Agreement with West Construction, Inc., for the design/Build of Swim
Central Annex for an amount not to exceed $1,235,435; a contingency amount of
$90,880 will be added to the project account for a total project budget of $1,326,315;
providing for conflicts; providing for severability; and providing for an effective date.
Parks & Recreation Director Greg Warner, Assistant Director/Capital Projects Manager
John Doherty and Contracts/Purchasing Manager Keith Glatz appeared. Parks &
Recreation Warner gave a presentation, a copy which is on file at the City Clerk's
Office. Director Warner provided project background related to site, location and
purchase information. He provided project elements included and information on
surrounding areas such as communities, schools and Tamarac Village. Director Wamer
talked about the RFP selection process and gave feedback on responses received. He
also talked about the total project budget and feedback shared with residents at a Public
Meeting for the Swim Central Annex project held Monday, July 1, 2019 at the Caporella
Aquatic Center. Director Warner recommended the approval to award RFP #19-02R,
"Swim Central Annex" to West Construction, Inc., for the total project budget of
$1,326,310. Parks & Recreation Director Warner and Contracts/Purchasing Manager
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Glatz responded to questions from the City Commission related to the bid process. With
no further discussion, Mayor Gomez thanked the presenters and moved to the next item
on the Agenda.
7. TR13301 — Approve First Amendment to Transportation Surtax ILA — Item 6(t) on the
Consent Agenda. (TR13301) A Resolution of the City Commission of the City of
Tamarac, Florida, approving the First Amendment to the Transportation Surtax
Interlocal Agreement (ILA) and authorizing the appropriate City Officials of the City of
Tamarac, Florida to Execute the ILA; providing for conflicts, providing for severability;
and providing an effective date. Financial Services Director Mark Mason appeared and
gave a presentation, a copy which is on file at the City Clerk's Office. Director Mason
provided historical feedback on the One Cent Transportation Surtax and talked about
the changes and amendments made to the ILA. Mayor Gomez opened the floor to the
City Commission for questions and discussions. Director Mason responded to questions
from the City Commission regarding effects on current City Projects, MPO, Broward
County engagement and projects available. Financial Services Director Mason
recommended Mayor and City Commission support this item. With no further
discussion, Mayor Gomez thanked Director Mason and moved to the next item on the
Agenda.
8. Other — Mayor Gomez recognized Vice Mayor Placko. Vice Mayor Placko said that
due to the length of Wednesday, July 1011, 2019 Regular City Commission Meeting, she
recommended not to have agenda item 2 - City Commission Reports. Mayor Gomez
asked for a consensus which passed unanimously (5-0) of not presenting City
Commission Reports as suggested by Vice Mayor Placko. Commissioner Gelin left the
meeting at 12:05 p.m.
There being no further business to come before the City Commission, Mayor Gomez
adjourned the meeting at 12:06 p.m.
Lillian Pabon, CMC
Assistant City Clerk
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