HomeMy WebLinkAboutCity of Tamarac Resolution R-72-038T h 1 Resolution
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CITY OF TAMARAC, FLORIDA
RESOLUTION NO.
A RESOLUTION AWARDING A CONTRACT FOR COM-
PILATION AND PRINTING OF A CODE OF MUNICIPAL
ORDINANCES TO MICHIE CITY PUBLICATIONS COMPANY.
WHEREAS, the City Charter directs that the Ordinances
of the City shall be codified, and
WHEREAS, the City Council has advertised for and received
bads for such codification, and
WHEREAS, in the judgment of the City Council the bid of
MICHIE CITY PUBLICATIONS COMPANY is deemed to be the lowest and
best bid,
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL of the
City of Tamarac, florida:
SECTION 1: That the bid of MICHIE CITY PUBLICATIONS
COMPANY for codification of Municipal Ordinances be accepted.
SECTION 2: That the Mayor and City Manager be authorized
to enter into a contract with MICHIE CITY PUBLICATIONS COMPANY,
a copy of which is attached hereto and made a part hereof by
reference.
PASSED, ADOPTED and APPROVED, this—LR—lay - , 1972
MAYOR
ATTEST:
1 HEREPY-FRTIFY that 1 have
APProved the form and correctness
of this Resolution
iY A RN
Or" COUNCIL YQi9
Mayor Seltman
Vice, M lyor Lange
Councilman Johnson
ccurlcllnl�rl "hultz
Councilwoman Massaro
THIS AGREEMENT, made and entered into this j`, day of :K1.f 1972,
by and between MICHTE CITY PUBLICATIONS COMPANY, a corporation duly organized,
created and existing under the laws of the Commonwealth. of Virginia, party of the
first part, and CITY OF TAMARAC, a municipal corporation in the State of Florida,
party of the second part,
WITNESSETH: That, in consideration of the sums of money hereinafter agreed
to be paid to the party of the first part by the party of the second part, the said
Michie City Publications Company, party of the first part, agrees to and with the
said City of Tamarac, party of the second part, and its successors and assigns,
that it will do the following work and render and perform the following services in.
connection with the preparation of the new Code of Ordinances for Tamarac, Florida,
viz.;
EDITORIAL WORK
1. Codify the Ordinances of a general and permanent nature.
In the course of this work the Editors will work into proper
places in the original Ordinances all amendments and shall
delete from the original Ordinances the provisions that have
been expressly repealed. Thus, each Ordinance will be made
to reflect the last word of the governing body in that
particular instance.
2. The City Charter shall also be brought up to date by working
into proper places all amendments thereto and such Charter
shall be included in the new Code.
3. The Technical Codes, such as, the Building, Plumbing and
Electrical Codes, may be included or excluded at the, option
of the City Officials. Any Technical Codes which the City
wishes to adopt by reference will be accommodated by the
Editors drafting an appropriate Ordinance to cover the
situation.
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4. The Ordinances shall be classified according to subject
matter so that all related Ordinances shall be grouped
together to constitute an individual chapter in the new
Code manuscript, The amendatory provisions shall be
accorded their proper places and the repealed, outmoded
and antiquated provisions shall be eliminated. This applies
to the provisions that have been expressly repealed and also
to those which have been repealed by implication but all
such provisions thought to be repealed by implication shall.
first be brought to the attention of the City Attorney
together with explanations thereof and for a ruling thereon
by,the City Attorney,
5. The Ordinances shall be edited for punctuation, grammar and
style by the Company's Editors. if in any case a change in
substance of any Ordinance is thought possibly desirable such
situation will be called to the attention of the City Attorney
with a statement of the reasons why such change may possibly
be desirable. No such change in the substance of any existing
Ordinance shall be made unless the City Attorney has first
given his express approval,, Likewise the Editors may submit
to the City Attorney Ordinances of other Cities with which
they are familiar covering subjects not covered or not.fully
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covered by the existing Ordinances but no such Ordinances shall
be included in the Code except upon the direction of the City
Attorney. The City Attorney shall be free to accept wholly or
in part any or all of the suggestions submitted by the
Company's Editors. The Editors shall not, without the approval
of the City Attorney, omit any Ordinances even though they
are believed to have been repealed` or to have becoixt::, ob ;olcLe.
6. The Ordinances shall be checked against the corresponding Laws
of the State of Florida and any discrepancies between the
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Ordinances and such laws shall be called to the attention of
the City Attorney and changes made as he may direct. .
7. The Ordinances shall also be checked against the decisions
of the Supreme Court of Florida and any cases declaring
any portion of such Ordinances unconstitutional or construing
them shall be called to the attention of the City Attorney.
and changes made in the Ordinances as he shall direct. Refer-
ences to any cases construing Ordinances contained in the
Code shall be made in the form of annotations to such Ordi-
nances.
.8. The Editors shall prepare accurate catchlines to the individual
sections of the Ordinances.
9. The Editors shall, also prepare a frontal analysis to each
individual chapter of the Code.
10. Copious cross references and editorial footnotes shall be
prepared and carried in appropriate places throughout the
Code.
11. A complete and comprehensive general index to the entire Code
shall be prepared by the Editors and included in the completed
Code.
12. Codification of the Ordinances shall include the handling of
all Ordinances passed by the governing body of the City of
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Tamarac up to the time the Code manuscript is reviewed with
the City Attorney. Any Ordinances passed by the governing
body subsequent to the date of the execution of this agreement
shall be forwarded from time to time to the Editorial Offices
of the Company so that such provisions may be accorded their
proper places in the new Code manuscript. After the manuscript
has been inspected and approved by the City Attorney, no new
or additional.material shall be added or incorporated to the
manuscript.
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13. When editorially completed the Company shall notify the
City Attorney and the Company will either send the Code
manuscript to Tamarac by the Supervising Editor, and
there review the manuscript with the City Attorney or, in
lieu thereof, the City Attorney may come to the. Editorial
Offices of the Company in Charlottesville, Virginia, for the
purpose of reviewing said manuscript. If the City Attorney
elects to come to Charlottesville, Virginia, for -such purpose,
then the Company agrees to defray his traveling expenses from
Tamarac to Charlottesville and return, and his living expenses
while in Charlottesville.
14. After being reviewed and approved by the City Attorney, the
manuscript will then be put in final form so as to include all
changes that have been agreed upon at the editorial conferences
with the City Attorney. Thus, the manuscript will be put in
shape for publishing the Code.
PUBLISHING THE CODE
Michie City publications Company agrees to publish the
Code according to the following specifications;
1. The Company agrees to prepare for the City fifty (50) copies
of the Code in multilith form,
2. The Code shall be prepared and published on a page measuring
8 1/2 x 11 inches.
3. Twenty --five (25) copies of th:- Cole shall be, bound in the :loyal
McBee looseleaf binder for immediate use and the remaining
twenty --five (25) copies shall. be unbound, but trimmed, holes
drilled and individually banded for future use. Each of the
twenty --five (25) looseleaf bound copies of the. Code shall
contain lettering on the spine showing the official nau:a of
the publication and the lettering shall be in pure gold.
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The City may order additional binders from the
Company, at any time within two (2) years following the
date of the execution of this contract, at a price not: to
exceed seven dollars and seventy-five cents ($7.75) per
binder, when ordered in units of twenty-five (25). This price
includes the cost of the lettering on the binder.
4. The City shall be given an opportunity to order reprints of
any chapters included in the new Code, the price of such
reprints to be determined after it is ascertained the number
of pages in the -given chapter or chapters.
ADOPTION OF CODE
1. On completion of the Code of Ordinances, the Company's Edi-
tors will draft and will submit to the City Attorney an
Ordinance that will serve -to effectively adopt officially
the new Code of Ordinances. When this Ordinance is passed
by the governing body, a copy thereof shall be sent to the
Company so that the Company may prepare a sufficient number
of copies thereof to accommodate all copies of the Code.
SUPPLEMENTAL UPKEEP SERVICE
1. For a period of two (2) years following the completion of the
Code proper, the Company will do the editorial work on and
will multilith for the City fifty (50) copies of each supple-
mental or replacement page at a price of twelve dollars and
fifty cents ($12.50) per page. Each group of supplemental or
replacement pages will be trimmed, with holes drilled so as to
fit in the Royal McBee looseleaf binder, and individually
banded. No Supplement will ever be prepared without the
written authorization from the City Officials. At the end of
the two-year period, the Company will discuss with the City
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lows:
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Officials the matter of renewing the Supplement contract on.
the same terms or revising the terms, upwards or downwards,
dependent upon the then prevailing conditions.
ORDINANCES TO BE FURNTSHED AND PAYMENT PROVISIONS
The City of Tamarac, Florida, contracts and agrees as fol-
1. To furnish Michie City Publications Company with three (3)
copies of the last published Code of the City, if any was
ever published. The City shall also furnish the Company
.with one (1) copy of each Ordinance and amendment of a general
and permanent nature passed since the last Code was published,
If copies of the Ordinances are not available, then the City
shall send to the Company the Ordinance Books from which the
Company shall take pictures of the Ordinances needed for.
codification. The Ordinance Books then will be returned to the
City, unmarked and undamaged,
The City shall also send to the Company a copy of the
City Charter, together with copies of amendments thereto.
2. To pay Mashie City Publications. Company for the work herein con-
tracted for the sum of two thousand, four hundred ($2,400.00)
f,
dollars, which sum anticipates a Code not to exceed one hundred
and fifty (150) multilith pages. For each page over one hundred
and fifty (150), if any, the City agrees to pay the Company
twelve dollars and fifty cents ($12.50) per page to cover the
extra editorial work and the extra-multilith work.
Any cuts or plates used in the multilithing of the Code,
such as the reproduction of drawings, diagrams or emblems, or any
tabular work, shall be paid for by the City.
The moneys due the Company under this agreement shall be
due and payable as follows: It is specifically understood and
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agreed that no money shall be due and payable under this contract
until the Company's Editors have done the editorial work of
codifying, classifying and editing the Ordinances of a general
and permanent nature and have assembled the basic editorial manu-
script (exclusive of the general index), and have reviewed the
manuscript with the City Attorney. After the City Attorney has
reviewed the manuscript and has approved it and has released it
to the Company for multil.ithing, there, there shall be due and
payable to the Company the sum of one thousand ($1,000.00) dollars.
The remaining moneys due the Company under this contract shall be
due and payable upon the completion of all work herein contracted
for and the delivery of the completed copies of the Code.
3. To .pay the delivery charges of the copies of the Code from
Charlottesville, Virginia, to Tamarac, Florida.
IN TESTIMONY WHEREOF, the said Michie City Publications Company, party
of the first part, has caused this agreement to be executed in its name by its President
and attested by its Secretary, and its corporate seal_ to be attached, all by order of its
Board of Directors duly given, and the said City of 'Tamarac, Florida, party of the second
part, has likewise caused this agreement to be executed in its name by its
and attested by its City Clerk and its corporate seal to be attached, all by order
of its governing body, this the day and year first above written.
MICHIE I.Y 4PBIICAT ONS COMPANY
ATTEST: B �` �, r(.� F Mg�7
President
�n-2jjl Z j/
Secretary
i i�
T :
City Clerk
APPROVED A,S TO FORM:
C i t t t0rnqy-.-___._ . .
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CITY OF
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