HomeMy WebLinkAboutCity of Tamarac Resolution R-78-080I,n.troduced_ by
Temp. #893
Rev.by C/M Disraelly 12/22/77
Rev. by Council Action 4/28/77
CITY OF TAMARAC, FLORIDA
RESOLUTION NO._700
A RESOLUTION ADOPTING A POLICY FOR PREPARA-
TION AND CONSIDERATION OF ITEMS APPEARING
ON ANY REGULAR AGENDA OF CITY COUNCIL, RE-
PEALING RESOLUTION NO. 70-32, 74-6, 75-160
AND 77-168, TOGETHER WITH THE MOTION ADOPTED
BY CITY COUNCIL UNDER DATE OF APRIL 21, 1976,
SETTING FORTH THE PROCEDURE, AND PROVIDING
AN EFFECTIVE DATE.
WHEREAS, the City Charter of the City of Tamarac, pro-
vides that the City Council may by Resolution set procedure and
guidelines for the functioning of the Municipal Government; and
WHEREAS, the City Council is now desirous of setting
such guidelines and procedure.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE
CITY OF TAMARAC, FLORIDA,
1. Time of Council Meetings: Regular, Workshop and
Special Meetings of the City Council shall be held at those times
provided for by Ordinance or in accordance with the provisions of
the City Charter.
A. Regular Meetings:
i.
A regular meeting of the City Council
shall be held on the second Wednesday
of each month at 10:00 A.M.
ii.
A second meeting of the City Council
shall be held on the fourth Wednesday
of each month at 10:00 A.M.
iii.
Should a regular meeting date fall on a
legal holiday, the meeting shall auto-
matically be reset to the following day
of that month.
iv.
The Mayor is hereby authorized to change
the beginning time of the Regular City
Council Meetings when he deems necessary
with reasonable notice.
B. Special
and Emergency Meetings:
i.
As provided in Charter.
A
C. ' iNorkshops
i.. May be held upon the call of the
Mayor or a majority of the Council.
2. Council Pre --:Agenda Meetings:
A. The purpose of these meetings is to discuss and
review the status of items which may appear on the agenda of
the next Council meeting. This meeting will be held on Thurs-
day, prior to the Council Meeting. The Mayor.may change the
date for this meeting or cancel the meeting if he deems it
necessary-.
B. The City Clerk shall maintain a log of all items
under consideration pending final action.
C. All items on the agenda for consideration by
and for action of the City Council must be submitted to the City
Clerk prior to or at agenda workshop or by Thursday, 5:00 P.M.,
prior to the Council meeting..
D. Items that appear on Workshop agendas may be
put upon a Regular Meeting agenda if ready for final action,
to a subsequent Workshop agenda if further investigation or
discussion is necessary, tabled indefinitely, taken off the
agenda if no additional discussion or action is required, or
placed onto the City Clerk's agenda list to be presented at a
subsequent Workshop Meeting when ready for additional discussion
or action..
E. All documents required in connection with the
Regular Meeting will be in the hands of the City Clerk and
available to members of the City Council not less than 72 hours
prior to the Council Meeting.
3. Regular Council Meetings: The Council shall, at
Regular Meetings, take official action either by ordinance,
resolution or motion upon items that are before it, or table it.
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3. A. The City Attorney should have prepared for
all Council Meetings, resolutions and ordinances on particular
agenda items which are so indicated for such action. Should
an item appear on the agenda only for discussion, upon com-
pletion of discussion and its being moved to the next Regular
Meeting agenda, the City Attorney should be instructed to pre-
pare the necessary resolution.
B. As a general rule, items will come before the
Council at Regular Meetings after having been reviewed at a
Workshop and being placed upon a Regular Meeting agenda.
Generally, Regular Meetings are for the purpose of intense
discussion and possible action by Council.
C. A majority of three (3) members of the Council
shall constitute a quorum. The affirmative vote of three Mem-
bers of the Council shall be necessary to pass any ordinance or
resolution. A motion shall pass by a majority vote
of Members present.
i. Ordinances: All enactments of a per-
manent and general nature shall be enacted by the passage of
an ordinance. All enactments of a penal nature, or providing
for th.e imposition of a penalty for the violation thereof shall
be by ordinance. All acts required to be by ordinance by the
terms of the Charter, shall be by ordinance.
ii. Resolutions: All enactments of a tempor-
ary or special nature shall be enacted by the adoption of a
resolution, unless otherwise specified or directed by law.
All enactments required to be by resolution under the terms
of the Charter, shall be by resolution.
iii. Motions: Action by the City Council
not required to be by ordinance or resolution shall be ef-
fectuated upon the motion of a Councilman, a second and
passage thereof.
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iv. ft'ems� on the Agenda: Items on the
agenda do not need to be called in their numerical sequence.
Time limitations or urgency may permit the Chair to handle
items as he deems- expedient.
v. "V'erbatirt Transciptions : A request for
verbatim transcription of minutes of an agenda item shall be
the prerogative of any member of Council, prior to the ap-
proval of the minutes.
4 Action upon Ordinances, Resolutions and Motions:
A. Ordinances: Items appearing upon the agenda
for passage of an ordinance upon first reading shall be handled
in the following manner:
i. The agenda item shall be read by the Chair-
man of the Meeting and then said Chairman shall request the
prepared ordinance to be read.
ii. Any Councilman, at the time, may make a
motion for the passage of said ordinance. A second is re-
quired to such a motion.
iii. Upon such a motion, the Chairman shall
ask for discussion from the Council. If a specific contribu-
tion by any individual other than a Councilman is offered,
the Chairman may then recognize such individual.
iv. At the end of discussion, or if there be
none, the Chairman shall ask the City Clerk to take a roll
call vote of the Council members.
V. After such first reading, as aforesaid,
an ordinance may be read for the second time either at a sub-
sequent Meeting of
the
Council or
at
the same
Meeting.
vi.
An
ordinance
may
be read
for the second
and final reading at the same meeting in the event of an emer-
gency (as determined by the City Charter) and upon the intro-
duction and adoption of a motion by a minimum of four (4) of
the Council Members present.
via.. After such consent, the Chairman of the
Meeting shall instruct the reading of the ordinance (by title
only) on second reading,
viii. Upon motion to adopt the ordinance by any
Council Member and a second, the Chairman of the Meeting shall
ask for any discussion from the Council.
ix. After discussion, or should there be none,
the Chairman will then instruct the City Clerk to call the roll
for a vote on the ordinance.
X. When an ordinance comes before the Coun-
cil for a second reading at a Meeting subsequent to the first
reading, after a reading by title upon a motion and second to
adopt the ordinance, the Chairman of the Meeting shall ask
for discussion from the Council. After discussion, or should
there be none, the Chairman will then instruct the City Clerk to
call the roll for a vote on the ordinance.
B. Reso`lutions:
i. The Chairman of the Meeting shall read the
agenda item and request the prepared resolution to be read.
ii. Upon its reading, the Chairman shall ask
for a motion on the resolution.
iii. Upon such a motion and a second, the
Chairman shall ask for discussion from the Council.
iv. At the end of discussion, or if there
be none, the Chairman shall ask the City Clerk to take a roll
call vote of the Council Members.
C. Motion: Any action not requiring an ordinance
or resolution shall be handled by a motion being made by any
Council Member, being seconded by another Council Member, and
having discussion on same thereafter. The Chairman shall then
request the City Clerk to call the roll for a vote upon the
motion.
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D. To pass, a resolution or ordinance must be
supported by at least three affirmative votes of the Members
of the Council. A motion requires a majority vote of the
Members present.
E. The Chairman of the Meeting should vote last.
5. Agendas: An agenda shall be prepared for each Work-
shop Meeting of the Council and for each Regular Meeting of
the Council.
A. The agenda should indicate in a list form, the
items which will be presented by the Council for action.
The type of action that is requested by the Council should
be indicated upon the Regular Meeting agenda next to each
item.
B. The City Clerk is authorized to be responsible
for th-e preparation of each Council agenda.
C. The items to appear on an agenda should be the
items discussed at the previous agenda Workshop tabled from
a prior Regular Meeting or may be requested by any Council
Member through -Thursday, prior to Council meeting.
D. At a regular Council Meeting, supplemental items
may, be added to the agenda by Council with a majority vote re-
quiring at least three affirmative votes of those present ap-
proving the addition of a supplemental item, for discussion
and consideration of that item at the Meeting.
E. Basic Council agendas should be prepared by
the close of business Friday preceding the Wednesday meeting
for which said agenda shall be effective.
6. Requests 'to Speak: The general public may request
to speak on any item appearing on the agenda.
A. The Chair may recognize the request.
B. The purpose of an individual requesting to speak
upon an agenda item should be to add or contribute something
1
A
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which will be constructive and helpful to the Council in its
deliberation and decision -making procedure.
the public.
C. The Chair may limit discussion by members of
D. Members- of Council shall not be limited in
their discussions.
7. General Rules of Procedure: Any items not here-
in specifically covered, Roberts Rules shall apply. Generally,
Courtesy to All; Justice to All; One Thing at a Time; the Rule
of the Majority; the Rights of the Minority; and Partiality
to None.
8. This Resolution shall become effective on May 1st,
1978.
PASSED, ADOPTED AND APPROVED this WP day of 1978.
ATTEST:
1
CITY
I HEREBY CERTIFY that I have ap-
proved the form and correctness
this RESOLUTION.
A�
# fr O F. ��'� 0-1Tly-1-190 2 0/
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RECORD OF COUNCIL VOTE
MAYOR W. FALCK lvu
VIM H. MASSARO_
L/M WitoAt
Qrl I. M. DISRAELLY
M. KUKA�..-w-