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HomeMy WebLinkAboutCity of Tamarac Resolution R-78-080I,n.troduced_ by Temp. #893 Rev.by C/M Disraelly 12/22/77 Rev. by Council Action 4/28/77 CITY OF TAMARAC, FLORIDA RESOLUTION NO._700 A RESOLUTION ADOPTING A POLICY FOR PREPARA- TION AND CONSIDERATION OF ITEMS APPEARING ON ANY REGULAR AGENDA OF CITY COUNCIL, RE- PEALING RESOLUTION NO. 70-32, 74-6, 75-160 AND 77-168, TOGETHER WITH THE MOTION ADOPTED BY CITY COUNCIL UNDER DATE OF APRIL 21, 1976, SETTING FORTH THE PROCEDURE, AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Charter of the City of Tamarac, pro- vides that the City Council may by Resolution set procedure and guidelines for the functioning of the Municipal Government; and WHEREAS, the City Council is now desirous of setting such guidelines and procedure. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF TAMARAC, FLORIDA, 1. Time of Council Meetings: Regular, Workshop and Special Meetings of the City Council shall be held at those times provided for by Ordinance or in accordance with the provisions of the City Charter. A. Regular Meetings: i. A regular meeting of the City Council shall be held on the second Wednesday of each month at 10:00 A.M. ii. A second meeting of the City Council shall be held on the fourth Wednesday of each month at 10:00 A.M. iii. Should a regular meeting date fall on a legal holiday, the meeting shall auto- matically be reset to the following day of that month. iv. The Mayor is hereby authorized to change the beginning time of the Regular City Council Meetings when he deems necessary with reasonable notice. B. Special and Emergency Meetings: i. As provided in Charter. A C. ' iNorkshops i.. May be held upon the call of the Mayor or a majority of the Council. 2. Council Pre --:Agenda Meetings: A. The purpose of these meetings is to discuss and review the status of items which may appear on the agenda of the next Council meeting. This meeting will be held on Thurs- day, prior to the Council Meeting. The Mayor.may change the date for this meeting or cancel the meeting if he deems it necessary-. B. The City Clerk shall maintain a log of all items under consideration pending final action. C. All items on the agenda for consideration by and for action of the City Council must be submitted to the City Clerk prior to or at agenda workshop or by Thursday, 5:00 P.M., prior to the Council meeting.. D. Items that appear on Workshop agendas may be put upon a Regular Meeting agenda if ready for final action, to a subsequent Workshop agenda if further investigation or discussion is necessary, tabled indefinitely, taken off the agenda if no additional discussion or action is required, or placed onto the City Clerk's agenda list to be presented at a subsequent Workshop Meeting when ready for additional discussion or action.. E. All documents required in connection with the Regular Meeting will be in the hands of the City Clerk and available to members of the City Council not less than 72 hours prior to the Council Meeting. 3. Regular Council Meetings: The Council shall, at Regular Meetings, take official action either by ordinance, resolution or motion upon items that are before it, or table it. -2- 1 3. A. The City Attorney should have prepared for all Council Meetings, resolutions and ordinances on particular agenda items which are so indicated for such action. Should an item appear on the agenda only for discussion, upon com- pletion of discussion and its being moved to the next Regular Meeting agenda, the City Attorney should be instructed to pre- pare the necessary resolution. B. As a general rule, items will come before the Council at Regular Meetings after having been reviewed at a Workshop and being placed upon a Regular Meeting agenda. Generally, Regular Meetings are for the purpose of intense discussion and possible action by Council. C. A majority of three (3) members of the Council shall constitute a quorum. The affirmative vote of three Mem- bers of the Council shall be necessary to pass any ordinance or resolution. A motion shall pass by a majority vote of Members present. i. Ordinances: All enactments of a per- manent and general nature shall be enacted by the passage of an ordinance. All enactments of a penal nature, or providing for th.e imposition of a penalty for the violation thereof shall be by ordinance. All acts required to be by ordinance by the terms of the Charter, shall be by ordinance. ii. Resolutions: All enactments of a tempor- ary or special nature shall be enacted by the adoption of a resolution, unless otherwise specified or directed by law. All enactments required to be by resolution under the terms of the Charter, shall be by resolution. iii. Motions: Action by the City Council not required to be by ordinance or resolution shall be ef- fectuated upon the motion of a Councilman, a second and passage thereof. -3- iv. ft'ems� on the Agenda: Items on the agenda do not need to be called in their numerical sequence. Time limitations or urgency may permit the Chair to handle items as he deems- expedient. v. "V'erbatirt Transciptions : A request for verbatim transcription of minutes of an agenda item shall be the prerogative of any member of Council, prior to the ap- proval of the minutes. 4 Action upon Ordinances, Resolutions and Motions: A. Ordinances: Items appearing upon the agenda for passage of an ordinance upon first reading shall be handled in the following manner: i. The agenda item shall be read by the Chair- man of the Meeting and then said Chairman shall request the prepared ordinance to be read. ii. Any Councilman, at the time, may make a motion for the passage of said ordinance. A second is re- quired to such a motion. iii. Upon such a motion, the Chairman shall ask for discussion from the Council. If a specific contribu- tion by any individual other than a Councilman is offered, the Chairman may then recognize such individual. iv. At the end of discussion, or if there be none, the Chairman shall ask the City Clerk to take a roll call vote of the Council members. V. After such first reading, as aforesaid, an ordinance may be read for the second time either at a sub- sequent Meeting of the Council or at the same Meeting. vi. An ordinance may be read for the second and final reading at the same meeting in the event of an emer- gency (as determined by the City Charter) and upon the intro- duction and adoption of a motion by a minimum of four (4) of the Council Members present. via.. After such consent, the Chairman of the Meeting shall instruct the reading of the ordinance (by title only) on second reading, viii. Upon motion to adopt the ordinance by any Council Member and a second, the Chairman of the Meeting shall ask for any discussion from the Council. ix. After discussion, or should there be none, the Chairman will then instruct the City Clerk to call the roll for a vote on the ordinance. X. When an ordinance comes before the Coun- cil for a second reading at a Meeting subsequent to the first reading, after a reading by title upon a motion and second to adopt the ordinance, the Chairman of the Meeting shall ask for discussion from the Council. After discussion, or should there be none, the Chairman will then instruct the City Clerk to call the roll for a vote on the ordinance. B. Reso`lutions: i. The Chairman of the Meeting shall read the agenda item and request the prepared resolution to be read. ii. Upon its reading, the Chairman shall ask for a motion on the resolution. iii. Upon such a motion and a second, the Chairman shall ask for discussion from the Council. iv. At the end of discussion, or if there be none, the Chairman shall ask the City Clerk to take a roll call vote of the Council Members. C. Motion: Any action not requiring an ordinance or resolution shall be handled by a motion being made by any Council Member, being seconded by another Council Member, and having discussion on same thereafter. The Chairman shall then request the City Clerk to call the roll for a vote upon the motion. - 5- D. To pass, a resolution or ordinance must be supported by at least three affirmative votes of the Members of the Council. A motion requires a majority vote of the Members present. E. The Chairman of the Meeting should vote last. 5. Agendas: An agenda shall be prepared for each Work- shop Meeting of the Council and for each Regular Meeting of the Council. A. The agenda should indicate in a list form, the items which will be presented by the Council for action. The type of action that is requested by the Council should be indicated upon the Regular Meeting agenda next to each item. B. The City Clerk is authorized to be responsible for th-e preparation of each Council agenda. C. The items to appear on an agenda should be the items discussed at the previous agenda Workshop tabled from a prior Regular Meeting or may be requested by any Council Member through -Thursday, prior to Council meeting. D. At a regular Council Meeting, supplemental items may, be added to the agenda by Council with a majority vote re- quiring at least three affirmative votes of those present ap- proving the addition of a supplemental item, for discussion and consideration of that item at the Meeting. E. Basic Council agendas should be prepared by the close of business Friday preceding the Wednesday meeting for which said agenda shall be effective. 6. Requests 'to Speak: The general public may request to speak on any item appearing on the agenda. A. The Chair may recognize the request. B. The purpose of an individual requesting to speak upon an agenda item should be to add or contribute something 1 A 1 which will be constructive and helpful to the Council in its deliberation and decision -making procedure. the public. C. The Chair may limit discussion by members of D. Members- of Council shall not be limited in their discussions. 7. General Rules of Procedure: Any items not here- in specifically covered, Roberts Rules shall apply. Generally, Courtesy to All; Justice to All; One Thing at a Time; the Rule of the Majority; the Rights of the Minority; and Partiality to None. 8. This Resolution shall become effective on May 1st, 1978. PASSED, ADOPTED AND APPROVED this WP day of 1978. ATTEST: 1 CITY I HEREBY CERTIFY that I have ap- proved the form and correctness this RESOLUTION. A� # fr O F. ��'� 0-1Tly-1-190 2 0/ -7- RECORD OF COUNCIL VOTE MAYOR W. FALCK lvu VIM H. MASSARO_ L/M WitoAt Qrl I. M. DISRAELLY M. KUKA�..-w-