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HomeMy WebLinkAboutCity of Tamarac Resolution R-2000-175Temporary Resolution 9059 Page 1 June 13, 2000 CITY OF TAMARAC, FLORIDA RESOLUTION NO.R-2000-175 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA AUTHORIZING THE APPROPRIATE CITY OFFICIALS TO SEEK GRANT FUNDING FROM THE BROWARD EMS COUNTY GRANT PROGRAM IN THE AMOUNT OF $13,000 TO INCREASE EXISTING LEVELS OF EMERGENCY MEDICAL SERVICE THROUGH MEDICAL OXYGEN FILLING STATIONS AT FIRE STATIONS 1 AND 78; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Commission of the City of Tamarac desires to increase the existing levels of emergency medical services provided within the City; and WHEREAS, the Broward Emergency Medical Services Council through the EMS County Grant Program provides grants to local governments for projects and services to treat sudden critical illness or injury and to expand the extent, size or number of existing prehospital EMS activities or services; and WHEREAS, the City Commission of the City of Tamarac wishes to expand the Emergency Medical Services provided within the City through submission of an application in the amount of $13,000.00 to the EMS County Grant Program, attached hereto as Exhibit A, for the enhancement and expansion of the City of Tamarac EMS system through installation of medical oxygen filling stations at Fire Stations 41 and 78; and WHEREAS, the City Manager and the Fire Chief, recommend approval; and Temporary Resolution 9059 Page 2 June 13, 2000 WHEREAS, the City Commission of the City of Tamarac, Florida deems it to be in the best interest of the citizens and residents of the City of Tamarac to expand the City's EMS capabilities. NOW THEREFORE BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA: Section 1: The foregoing "WHEREAS" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this resolution. Section 2: The appropriate City staff and City officials are hereby authorized to seek grant funding from The EMS County Grant Program in the amount of $13,000.00 to expand the City of Tamarac's EMS capabilities through installation of medical oxygen filling stations at Fire Stations 1 and 78. Section 3: All resolutions in conflict herewith are hereby repealed to the extent of such conflict. Section 4: If any clause, section, other part oar application of this Resolution is held by any court of competent jurisdiction to be unconstitutional or invalid, in part or in application, F it shall not affect the validity of the remaining portion or applications of this Resolution. 11 Temporary Resolution 9059 Page 3 June 13, 2000 Section 5: This Resolution shall become effective immediately upon its adoption. PASSED, ADOPTED AND APPROVED this 281" day of June, 2000. ATTEST: MARION S ENSON, CMC INTERIM CITY CLERK I HEREBY CERTIFY that I have aD 'oved this Resolution as/ ITCHELLI . KF CITY ATTORN JOE SCHREIBER, MAYOR AECM OF COMM N VOTE MAYOR St'.'HRElBEA O` 1: COMM. PORTNER cat M MAIWIL MISHKIN ZZ TR 9059 Exhibit A EMS COUNTY GRANT PROGRAM GRANT YEAR 10/1/00 - 9/30/01 Ff— APPLICATION PROJECT TITLE City of Tamarac Fire Rescue Oxygen Filling Station Please do not use product names in the title. PROJECT COST $ 33 nm o AGENCY NAME: City of-amarac _ Fire Rescue AGENCY ADDRESS: 7525 NW 88th Avenue Tamarac, FL 33321 PROJECT CONTACT PERSON: (The person to be contacted for information for purchasing, reports, etc. as required under the terms and conditions of the County Award Monies program): PRINTED NAME: Jim Terry 954-724-2435/ TELEPHONE: 954-71 8-1 803 /Diane Phillips FAX NUMBER: _954-7-24-2438/254--724-2454 EMAIL: lamest@tamarac.org / dianep@tamarac.org Is this a project in which other agencies/agency employees will participate (but not receive equipment for which they will be responsible)? Yes No x MULTIPLE AGENCIES OR COUNTYWIDE PARTICIPATION Are you submitting this project on behalf of other agencies which will receive equipment under the grant? Multiple agencies or Countywide If yes, you are required to complete Application Pages 8, 9, 10 and 11, If no, your Application will be Pages 1 - 7. Application Page 1 EMS County Grant Program GRANT YEAR 1011/00 - 9/30/01 PROJECT DESCRIPTION Briefly describe the project. Please use generic words for products. Funding is being sought to provide for installation of medical oxygen filling systems at Fire Stations 41 and 78 in the City of Tamarac and purchase of new portable oxygen tanks necessary to supply the rescue systems. The project would provide for installation of a cascade system at Fire Station41 with four (4) master tanks and at Fire Station 78, which would contain two (2) master tanks. The funding being sought through this grant would also provide for the purchase of sixty (60) portable oxygen tanks. The City currently relies on an outside vendor to replenish the portable oxygen tanks used by the City's rescue crews. Funding requested through this grant process would provide an immediate source of oxygen. EMS staff will be trained in system use and maintenance by the manufacturer. EMS IMPROVEMENT AND EXPANSION Briefly describe how this project will improve and expand prehospital EMS within Broward County. For example: What is the need for this project? What is the situation now? How will it change after the grant is completed? As stated, the City currently relies on an outside vendor to replenish the portable tanks. Population increases and increased service levels have translated to an increase in the demand for oxygen. It currently takes between 1 and 2 Y2 days from placement of a call for the vendor to replace the depleted portable units. On several occasions replacement of the oxygen source has been further delayed because the vendor has not had a sufficient supply of portable oxygen bottles available. A cascade system on site would provide an immediate source of oxygen. Additionally, the median age of the population in Tamarac is 63. Many residents suffer from chronic pulmonary disease and cannot survive without a constant supply of supplemental oxygen. These residents rely upon oxygen generators or portable oxygen tanks. Oxygen generators depend on a reliable electrical source and portable tanks provide a limited supply of the required element. These sources become impossible to ensure during a period of extended power failure or restricted access. These situations are frequently encountered during and in the aftermath of a hurricane. Special needs shelters cannot accommodate these patients because they are considered medically dependent and would thus require hospitalization, which is both costly and disruptive to the elderly. A on site medical filling system would ensure a constant supply of oxygen is readily available for use by rescue crews on a day-to-day basis and to those residents who are oxygen dependent in times of disaster. ARE YOU INCLUDING RESEARCH OR REFERENCES? Yes No ✓ If yes, please attach at end of application. Application Page 2 EMS COUNTY GRANT PROGRAM GRANT YEAR 1011/00 - 9/30/01 MEASURABLE GRANT OBJECTIVE(S): What are your specific objectives, desired outcome or accomplishment if your grant is funded? Objectives should be measurable, obtainable, and specify a key result to be accomplished. What will be different because of your grant? What type of return in terms of improving or expanding EMS will there be from funding your project? Examples: To train 50 people to ; To reduce response time by minutes. To equip 6 teams with 1) To eliminate the wait time associated with the replacement of rescue crews portable oxygen tanks through a vendor. 2) To ensure that 100% of the oxygen dependent residents within the City have an available replacement source in the event of a disaster. 3) To decrease the cost of oxygen replacement by 80%. WORK PLAN What action steps will be taken to accomolish your obiectives? Select Contractor Install Equipment Train all staff in system operation/maintenance Application Page 3 TIME FRAME How long will each step take? Within 30 days of NOA Within 45 days of NOA Within75 days of NOA I EMS County Grant Program GRANT YEAR 1011100 - 9/30/01 EXPENDITURE PLAN What is needed to accomplish your objective(s)? Realistic and reasonable cost estimates are in Your best interest because You do not want to price yourself out of the process. Grant monies cannot be used to supplant existing positions, pay overtime, meeting room expense or for food. Use generic words rather than specific brands. Round to whole dollars. If other agencies are participating in your project, list the quantity each will receive. Include 1 st year maintenance costs if not included with equipment. Attach additional pages if necessary. ITEM Unit Cost (Round up) Quantity Total Cascade system w/4 master tanks station 13 4►000 1 4,000.00 cascacte system w 2 master tanks station 8 3,000 1 M Tanks for transport units 150 10 1 5.00.00 D tanks (portable units Delivery charges, estimated GRAND TOTAL: $1 3, 000.00 (Please check your calculations.) FUTURE EXPENSE Please estimate the maintenance or other required recurring expenses per unit after first grant year, if applicable because these costs will be absorbed by the grant recipient(s) and not paid from grant funds. Please discuss this issue with your Agency. Cost Staff time to refill tanks for one year $2535.00 Cost of product to fill system for one year $1800.00 Application Page 4 _i /1 G C • EMS COUNTY GRANT PROGRAM GRANT YEAR 10/1/00 - 9/30/01 MEDICAL DIRECTOR APPROVAL Does the project require approval from your Medical Director according to Chapter 401, Florida Statutes, Chapter 64E-2, Florida Administrative Code? Yes No If yes, have your Medical Director complete the following: Medical Director approval: The undersigned, as Medical Director, supports and approves the following project: Project Name: City of Tamarac Fire Rescue Oxygen Filling Station (AUTHORIZED SIGNATURE: �DATE: 617ZC9 o PRINTED NAME: L.-scot Min, M.D. TITLE: [kcal AGENCY NAME: City of Tamarac Fire Rescue SPECIAL LICENSURE OR APPROVALS Are you aware of special licensure or approvals needed (i.e., State Division of - Communications)? If yes, please include this information with your Application. RESPONSIBILITIES FOR ADDITIONAL COSTS All projects awarded funding by the County which involve purchasing of equipment and/or facilities by the County through Broward County's Purchasing Division will require the respective entity to be responsible for securing and paying any and all costs associated with maintenance, insurance, licensing and permitting required or deemed necessary for said equipment or facilities in order to fulfill the project objectives. RISK OF LOSS The entity which will ultimately have ownership of the items procured through this grant process must agree to be responsible for any risk of loss prior to receipt of the equipment and be liable for damages to persons or property that may occur upon delivery of the items is such damage is not caused by the County. USEFUL LIFE OF EQUIPMENT If your project is funded and at some time there is no further need for the equipment. its useful life has been reached or if you are lending it to another agency, please contact the Contracts/Grants Administrator for instructions or information. Application Page 5 N EMS COUNTY GRANT PROGRAM GRANT YEAR 10/1/00 - 9130/01 PROGRESS REPORTS Upon receipt of the funds by the County, project leaders will be informed that the purchasing process will begin for their projects. The project leader is required to submit a brief quarterly report to the Contracts/Grants Administrator due three months after start of funding of the project. It will briefly describe progress to date. Additional quarterly reports will be required thereafter until completion of the project. The Contracts/Grants Administrator will provide the form, instructions and due dates for these reports. OUTCOME/EVALUATION/FINAL REPORT Within thirty (30) days after the full implementation of the work plan, the project leader is required to submit a brief report to the Contracts/Grants Administrator evaluating the project's results. The report should include outcome measures, indicating by percentage or actual numbers, the extent to which the original objectives in the Application were accomplished through the funding of this project. The Contracts/Grants Administrator will provide the form, instructions and due date for the report. Base your report on information from participating agencies, statistics, surveys, satisfaction reports, class attendance rosters, etc. The results from all the projects will be compiled for a report to be presented at a Broward Regional EMS Council meeting highlighting the types of projects funded and the impact County Award Monies have for Broward County (the outcome of your objectives)._ Additionally, this information is sent to the Florida EMS County Grant Program- Manager. OWNERSHIP Do you wish to be assigned ownership of the items purchased under this grant? Yes r V No If you do not possess an ownership interest in the items purchased under the grant, the County may require that the equipment. be returned to the County at the end of the grant period in good condition minus normal wear and tear. Application Page 6 .7 EMS COUNTY GRANT PROGRAM GRANT YEAR 10/1100 - 9/30/01 PROGRESS REPORTS Upon receipt of the funds by the County, project leaders will be informed that the purchasing process will begin for their projects. The project leader is required to submit a brief quarterly report to the Contracts/Grants Administrator due three months after start of funding of the project. It will briefly describe progress to date. Additional quarterly reports will be required thereafter until completion of the project. The Contracts/Grants Administrator will provide the form, instructions and due dates for these reports. OUTCOME/EVALUATION/FINAL REPORT Within thirty (30) days after the full implementation of the work plan, the project leader is required to submit a brief report to the Contracts/Grants Administrator evaluating the project's results. The report should include outcome measures, indicating by percentage or actual numbers, the extent to which the original objectives in the Application were accomplished through the funding of this project. The Contracts/Grants Administrator will provide the form, instructions and due date for the report. Base your report on information from participating agencies, statistics, surveys, satisfaction reports, class attendance rosters, etc. The results from all the projects will be compiled for a report to be presented at a Broward Regional EMS Council meeting highlighting the types of projects funded and the impact County Award Monies have for Broward County (the outcome of your objectives)._ Additionally, this information is sent to the Florida EMS County Grant Program Manager. OWNERSHIP Do you wish to be assigned ownership of the items;purchased under this grant? Yes _ V No If you do not possess an ownership interest in the items purchased under the grant, the County may require that the equipment. be returned to the County at the end of the grant period in good condition minus normal wear and tear. Application Page 6 EMS COUNTY GRANT PROGRAM GRANT YEAR 10/1/00 - 9/30101 PRESENTATION MEETING REPRESENTATION Will a representative attend the Presentation Meeting on June 23? Yes t/ No Do you wish to make a formal presentation (10 minutes, maximum) on June 23? Yes No Barbara Pomeranz will call you with an aggroximate time for your grant. Do you need any of the following audio/visual equipment? TVNCR Slide Projector _ _ Overhead Projector (Our digital computer has a camera/overhead feature so you would not need transparencies, just the printed item.) Computer for PowerPoint (It is recommended you bring your own computer for familiarity. We will not have our "computer person" present.) Other COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT The undersigned shall comply with Titles I and II of the Americans with Disabilities Act of 1990 regarding nondiscrimination on the basis of disability in employment and in 'state and local government services in the course of providing such services and programs, funded in whole or in part by Broward County. I accept responsibility for management of the project and compliance with applicable terms and conditions, and certify that to thst of my kr�owJedge, the information contained in this application is true and correct. % ,/ 7 7 'AUTHORIZED SIGNATURE � PRINTED NAME -Jim DATE �/z7� TITLE Fire_ Chief AGENCY NAME City of Tamarac Fire Rescue (This is the last page of the Application if you did not check "Multiple Agencies" or .Countywide" on Application Page 9 Do not submit the remaining pages.) Application Page 7