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HomeMy WebLinkAboutCity of Tamarac Resolution R-2000-177Temp. Reso. #9023 May 11, 2000 Revision #1 — 5/22/00 Revision #2 — 6/08/00 CITY OF TAMARAC, FLORIDA RESOLUTION NO. R-2000-177 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA, AUTHORIZING THE APPROPRIATE CITY OFFICIALS TO ACCEPT AN AWARD GRANT FROM BROWARD COUNTY, FLORIDA, A POLITICAL SUBDIVISION OF THE STATE OF FLORIDA, IN THE AMOUNT OF $25,280.43, FOR A GRANT IN AID FUNDING FOR A PORTABLE INTENSIVE CARE SYSTEM; AMENDING THE GRANTS FUND BUDGET OF ESTIMATED REVENUES AND EXPENDITURES IN THE AMOUNT OF $25,280.43; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Commission of the City of Tamarac desires to expand and improve its Emergency Medical Services; and WHEREAS, the City of Tamarac has chosen to participate in the "TIMI-19- RETAVASE" project; and WHEREAS, the City of Tamarac Fire Rescue Department has met the requirements for the "TIMI-I9-RETAVASE" project; and WHEREAS, the City of Miramar, as a participant in the "TIMI-19- RETAVASE" project, has submitted a Request to Broward County under the EMS County Grant Program; and WHEREAS, the grant submitted by Miramar provides for additional equipment for all participants in the "TIMI-I9-RETAVASE" project; and WHEREAS, the EMS County Grant was awarded for a total amount of $176,963.00; and Temp. Reso. #9023 May 11, 2000 Revision #1 — 5/22/00 Revision #2 — 6/08/00 WHEREAS, the City of Tamarac received notification from Broward County and was awarded the amount of $25,280.43; and and WHEREAS, the City Manager and the Fire Chief recommend approval; WHEREAS, the City Commission of the City of Tamarac, Florida, deems it to be in the best interest of the citizens and residents of the City of Tamarac to accept the Broward County award grant in the amount of $25,280.43 to expand and improve its Emergency Medical Services by purchasing a Portable Intensive Care System. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA: SECTION 1: The foregoing "WHEREAS" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution. SECTION 2: The appropriate City Officials are hereby authorized to accept and execute the grant award, attached hereto as Attachment "A", from Broward County in the of $25,280.43 as funding for a Portable Intensive Care System. SECTION 3: The City Commission authorizes the appropriate City Official to amend the Grants Fund budget of estimated revenues and expenditures in the amount of $25,280.43 and appropriate said funds, including any and all subsequent budgetary transfers to be in accordance with proper accounting standards. Temp. Reso. #9023 May 11, 2000 Revision #1 — 5/22/00 Revision #2 — 6/08/00 SECTION 4: All resolutions or parts of resolutions in conflict herewith are hereby repealed to the extent of such conflict. SECTION 5: If any clause, section, other part or application of this Resolution is held by any court of competent jurisdiction to be unconstitutional or invalid, in part or application, it shall not affect the validity of the remaining portions or applications of this Resolution SECTION 6: This Resolution shall become effective immediately upon its passage and adoption. PASSED, ADOPTED AND APPROVED this 28th day of June, 2000. 1 ( C� 0 J E SCHREIBER, MAYOR ATTEST: MARION SWENSON, CMC INTERIM CITY CLERK AEGt�Ad OF COMMMI N VOTE I HEREBY CERTIFY that I have Approved this RESOLUTION as to form. MAYOR WMEWER OITCHELL S. KF CITY ATTORNE 1 COT 1: COWL FORTNER Do? a COWL MOM. OW 4: VIM =1AT • AGREEMENT between BROWARD COUNTY and CITY OF TAMARAC FIRE RESCUE DEPARTMENT for GRANT IN AID FUNDING FOR PORTABLE INTENSIVE CARE SYSTEM • A, IV AGREEMENT between BROWARD COUNTY and CITY OF TAMARAC for GRANT IN AID FUNDING FOR PORTABLE INTENSIVE CARE SYSTEM This is an Agreement, made and entered this „[,o - day of , 2000 by and between: BROWARD COUNTY, a political subdivision of t e State of Florida, hereinafter referred to as "COUNTY," AND CITY OF TAMARAC, a municipal corporation of the State of Florida, hereinafter referred to as "TAMARAC." WITNESSETH: WHEREAS, pursuant to Section 401.101, et. seq., Florida Statutes, and Section 1013-95.001, et. seq., Florida Administrative Code, COUNTY is the recipient of "Emergency Medical Services County Grant Program" funds to be used for the improvement and expansion of prehospital emergency medical services in Broward County; and WHEREAS, COUNTY has allocated a portion of the 1999/2000 "Emergency Medical Services County Grant Program" funds for the implementation of a project which provides for the purchase of medical equipment for paramedics to use in the field to 1 provide compact multi -functions and analyzation of resulting data to be transmitted to the hospital emergency rooms; said project more specifically described in the project leader's grant application incorporated herein as Exhibit "A," in accordance with Section 401.291 Florida Statutes; and WHEREAS, COUNTY and TAMARAC desire to enter into this Agreement to provide for the implementation of this project, NOW, THEREFORE, IN CONSIDERATION of the mutual terms, conditions, promises, covenants and payments hereinafter set forth, COUNTY and TAMARAC hereby agree as follows: ARTICLE 1 DEFINITIONS AND IDENTIFICATIONS 1.1 Agreement - means this document, Articles 1 through 9, inclusive. Other terms and conditions are included in the exhibits and documents that are expressly incorporated by reference. 1.2 Board - The Broward County Board of County Commissioners. . 1.3 Contract Administrator - COUNTY's Contract Administrator for this Agreement is COUNTY's Chief of Operations of the Division of Medical Examiner and Trauma Services, the authorized representative for COUNTY's participation in the Emergency Medical Services County Grant Program, or designee. The primary responsibilities of the Contract Administrator are to coordinate and communicate with the Project leader to manage and supervise execution and completion of the Scope of Services and terms and conditions of this Agreement as set forth herein. In the administration of this Agreement, as contrasted with matters of policy, all parties may rely on the instructions or determinations made by COUNTY's Contract Administrator; provided, however, that such instructions and determinations do not change the Scope of Services. • 1.4 County Attorney - The chief legal counsel for COUNTY who directs and supervises the Office of the County Attorney pursuant to Section 4.03 of the Broward County Charter. 1.5 Project - The Project consists of the services described in Article 2. V5 r -I LJ ARTICLE 2 SCOPE OF SERVICES TAMARAC shall purchase one portable intensive care system (medical equipment) containing as a minimum: electrocardiogram (ECG), defibrillator and external combination pads, pacer, pulse oximetry (SpO2,) automatic blood pressure monitoring capabilities (cuff,) 12-lead printout, automatic external defibrillator (AED), end -tidal carbon dioxide monitoring (ETCO2,) memory card and phone modem capability and batteries. Tamarac Fire Rescue, Miramar Fire Rescue, North Lauderdale Fire Rescue and Broward County Fire Rescue are the agencies participating in the grant project and are agencies participating in the Broward County "TIMI 19 _ Retavase Project." Collected data will be compared to determine a measurable decrease in heart damage and reduction in error rate of transmission after completion of training and the implementation of the program with the resulting data to be shared with the participating agencies and in response to any requests for data. Scope of Services to be provided by TAMARAC is more fully described by the project leader in Exhibit "A." ARTICLE 3 TERM AND TIME OF PERFORMANCE The Project referenced in this Agreement shall be fully implemented in accordance with the terms and conditions set forth herein, it being understood that the funds provided hereunder are for use from the date of execution of this Agreement by COUNTY through July 31, 2001, ARTICLE 4 FUNDING AND METHOD OF PAYMENT 4.1 Upon execution of this Agreement by COUNTY, COUNTY shall disburse to TAMARAC a lump sum amount of Twenty Five Thousand, Two Hundred Eighty and 43/100 Dollars ($25,280.43). 4.2 TAMARAC shall use the funds solely for the purposes discussed above and as referenced in Exhibit "A." 4.3 All funds provided to TAMARAC and not expended by TAMARAC for this Project by July 31, 2001, shall be returned to COUNTY within thirty (30) days thereof. Failure of TAMARAC to provide in a timely manner any required reports or documentation as required in this Agreement, or any misuse of funds provided, shall be deemed a breach of this Agreement requiring TAMARAC to return all unexpended funds to COUNTY. TAMARAC shall additionally be responsible for 3 reimbursing COUNTY for any and all funds spent by TAMARAC in violation of this Agreement. 4.4 TAMARAC shall have ownership rights to any and all equipment purchased by TAMARAC pursuant to this Agreement. TAMARAC shall be responsible for obtaining the proper insurance, licensing, permitting and for maintaining said products. ARTICLE 5 CHANGE IN SCOPE OF SERVICES Any change to the Scope of Services must be accompanied by a written amendment, executed by the parties in accordance with Section 9.13 below. ARTICLE 6 MONITORING AND REQUIRED REPORTS 6.1 TAMARAC is subject to and shall comply with any and all requirements contained in State law, and in the agreement(s) between the State of Florida and COUNTY regarding these grant funds, including the Grant Distribution Agreement and the terms and conditions contained in the Florida Emergency Medical Services County Grant Program booklet used for year 2000. 6.2 TAMARAC shall, to the extent permitted by law, maintain and make available for inspection and audit by COUNTY officials, all books, reports, documentation and records of any kind of nature required by COUNTY or the State of Florida regarding this Project, including program activities, pursuant to time frames set out by COUNTY or the State of Florida. 6.3 TAMARAC shall file a financial report on the prescribed COUNTY form, EMS County Grant Final Expenditure Report, Form BC302-059 no later than thirty (30) days after the end of this Agreement. This report shall disclose funds expended by TAMARAC for the categories set forth in the line item budget, with copies of supporting documentation showing purposes and payments of invoices from TAMARAC's Purchasing and Accounting Departments (a copy of said Form is attached hereto and incorporated herein as Exhibit "B"). 6.4 Failure by TAMARAC to timely provide any required reports or documentation, as required by COUNTY, shall be deemed a breach of this Agreement by TAMARAC. C] r ARTICLE 7 IABILITY/INDEMNIFICATION 7.1 TAMARAC shall each be liable and responsible for the actions of its officers, agents and employees in the performance of their obligations under this Agreement. 7.2 To the extent permitted by law and subject to the limitations contained in Section 768.28, Florida Statutes, TAMARAC shall, at all times hereafter, indemnify, hold harmless and, at the County Attorney's option, defend or pay for an attorney selected by the County Attorney to defend COUNTY, its officers, agents, servants, and employees against any and all claims, losses, liabilities, and expenditures of any kind, including attorney fees, court costs, and expenses, caused by negligent act or omission of TAMARAC, its employees, agents, servants, or officers, or accruing, resulting from, or related to the subject matter of this Agreement including, without limitation, any and all claims, demands, or causes of action of any nature whatsoever resulting from injuries or damages sustained by any person or property. The provisions of the section shall survive the expiration or earlier termination of this Agreement. 0 ARTICLE 8 TERMINATION 8.1 This Agreement may be terminated for cause by action of the Board or by TAMARAC if the party in breach has not corrected the breach within thirty (30) days after written notice from the aggrieved party identifying the breach, or for convenience by action of the Board upon not less than thirty (30) days' written notice by the Contract Administrator. This Agreement may also be terminated by the Contract Administrator upon such notice as the Contract Administrator deems appropriate under the circumstances in the event the Contract Administrator determines that termination is necessary to protect the public health, safety or welfare. 8.2 Termination of this Agreement for cause shall include, but not be limited to, failure to suitably perform the work, failure to continuously perform the work in a manner calculated to meet or accomplish the objectives of COUNTY as set forth in this Agreement, or multiple breaches of the provisions of this Agreement notwithstanding whether any such breach was previously waived or cured. 8.3 Notice of termination shall be provided in accordance with the "NOTICES" section of this Agreement except that notice of termination by the Contract Administrator 5 iwhich the Contract Administrator deems necessary to protect the public health, safety, or welfare may be verbal notice which shall be promptly confirmed in writing in accordance with the "NOTICES" section of this Agreement. 8.4 In the event this Agreement is terminated for cause or TAMARAC terminates for any reason, TAMARAC shall refund to COUNTY all monies as set forth in Article 4.1 above. If COUNTY terminates this Agreement for convenience, TAMARAC shall be entitled to retain all funds for services performed to the date this Agreement is terminated, however, upon being notified of COUNTY's election to terminate, TAMARAC shall refrain from performing further services or incurring additional expenses under the terms of this Agreement. TAMARAC acknowledges and agrees that Ten Dollars ($10.00) of the compensation to be paid by COUNTY, the adequacy of which is hereby acknowledged by TAMARAC, is given as specific consideration to TAMARAC for COUNTY's right to terminate this Agreement for convenience. ARTICLE 9 MISCELLANEOUS 9.1 AUDIT RIGHT AND RETENTION OF RECORDS . COUNTY shall have the right to audit the books, records, and accounts of TAMARAC relevant to the services that are related to this Project. TAMARAC shall keep such books, records, and accounts as may be necessary in order to record complete and correct entries related to this Project. • TAMARAC shall preserve and make available, at reasonable times for examination and audit by COUNTY, all financial records, supporting documents, statistical records, and any other documents pertinent to this Agreement for a required retention period of the Florida Public Records Act (Chapter 119, Florida Statutes). If any audit has been initiated and audit findings have not been resolved at the end of the retention period or three (3) years, whichever is longer, the books and records shall be retained until resolution of the audit findings. If the Florida Public Records Act is determined by COUNTY to be applicable to TAMARAC's records, TAMARAC shall comply with the requirements thereof, however, no confidentiality or non -disclosure requirement of either federal or state law shall be violated by TAMARAC. Any incomplete or incorrect entry in such books, records, and accounts shall be a basis for COUNTY's disallowance and recovery of any payment upon such entry. 9.2 NONDISCRIMINATION EQUAL EMPLOYMENT OPPORTUNITY AND AMERICANS WITH DISABILITIES ACT 0 TAMARAC shall not unlawfully discriminate against any person in its operations and activities or in the use or expenditure of funds in fulfilling its obligations under this Agreement. TAMARAC shall affirmatively comply with all applicable provisions of the Americans with Disabilities Act (ADA) in the course of providing any services funded by COUNTY including Titles I and II of the ADA (regarding nondiscrimination on the basis of disability), and all applicable regulations, guidelines, and standards. TAMARAC's decisions regarding the delivery of services under this Agreement shall be made without regard or consideration of race, age, religion, color, gender, sexual orientation (Broward County Code, Chapter 161/2), national origin, marital status, physical or mental disability, political affiliation, or any other factor which cannot be lawfully used as a basis for service delivery. TAMARAC shall not engage or commit any discriminatory practice in violation of the Broward County Human Rights Act (Broward County Code, Chapter 161/2) in performing any services pursuant to this Agreement. 9.3 INDEPENDENT CONTRACTOR TAMARAC is an independent CONTRACTOR under this Agreement. Services • provided by TAMARAC pursuant to this Agreement shall be subject to the supervision of TAMARAC. In providing such services, neither TAMARAC nor its agents shall act as officers, employees, or agents of COUNTY. This Agreement shall not constitute or make the parties a partnership or joint venture. 9.4 THIRD PARTY BENEFICIARIES Neither TAMARAC nor COUNTY intend to directly or substantially benefit a third party by this Agreement. Therefore, the parties agree that there are no third party beneficiaries to this Agreement and that no third party shall be entitled to assert a claim against either of them based upon this Agreement. The parties expressly acknowledge that it is not their intent to create any rights or obligations in any third person or entity under this Agreement. 9.5 NOTICES Whenever either party desires to give notice to the other, such notice must be in writing, sent by certified United States Mail, postage prepaid, return receipt requested, or by hand -delivery with a request for a written receipt of acknowledgment or delivery, addressed to the party for whom it is intended at the place last specified. The place for giving notice shall remain the same as set forth herein until changed in writing in the manner provided in this section. For the 0 present, the parties designate the following: 7 4 0 FOR COUNTY- Contracts/Grants Administrator Division of Medical Examiner and Trauma Services 5301 Southwest 31'Avenue Fort Lauderdale, Florida 33112 FOR TAMARAC- Chief James Terry City of TAMARAC Fire Rescue Department 7501 NW 88 Avenue Tamarac, Florida 33321 9.6 ASSIGNMENT AND PERFORMANCE Neither this Agreement nor any interest herein shall be assigned, transferred, or encumbered by either party without the prior written consent of the other party. TAMARAC represents that all persons delivery the services required by this Agreement have the knowledge and skills, either by training, experience, education, or a combination thereof, to adequately and competently perform the duties, obligations, and services set forth in the Scope of Services and to provide and perform such services to COUNTY's satisfaction for the agreed compensation. TAMARAC shall perform its duties, obligations, and services under this Agreement in a skillful and respectable manner. The quality of TAMARAC's performance and all interim and final product(s) provided to or on behalf of COUNTY shall be comparable to the best local and national standards. 9.7 MATERIALITY AND WAIVER OF BREACH COUNTY and TAMARAC agree that each requirement, duty, and obligation sei forth herein is substantial and important to the formation of this Agreement and, therefore, is a material term hereof. COUNTY's failure to enforce any provision of this Agreement shall not be deemed a waiver of such provision or modification of this Agreement. A waiver of any breach of a provision of this Agreement shall not be deemed a waiver of any subsequent breach and shall not be construed to be a modification of the terms of this Agreement. • 0 9.8 COMPLIANCE WITH LAWS TAMARAC shall comply with all federal, state, and local laws, codes, ordinances, rules, and regulations in performing its duties, responsibilities, and obligations pursuant to this Agreement. 9.9 SEVERANCE In the event a portion of this Agreement is found by a court of competent jurisdiction to be invalid, the remaining provisions shall continue to be effective unless COUNTY or TAMARAC elects to terminate this Agreement. An election to terminate this Agreement based upon this provision shall be made within seven (7) days after the finding by the court becomes final. 9.10 JOINT PREPARATION The parties acknowledge that they have sought and received whatever competent advise and counsel as was necessary for them to form a full and complete understanding of all rights and obligations herein and that the preparation of this Agreement has been their joint effort. The language agreed to expresses their mutual intent and the resulting document shall not, solely as a matter of judicial construction, be construed more severely against one of the parties than the other. 9.11 PRIORITY OF PROVISIONS If there is a conflict or inconsistency between any term, statement, or requirement, or provision of any exhibit attached hereto, any document or events referred to herein, or any document incorporated into this Agreement by reference and a term, statement, requirement, or provision of this Agreement, the term, statement, requirement, or provision contained in Articles 1 through 9 of this Agreement shall prevail and be given effect. 9.12 APPLICABLE LAW AND VENUE This Agreement shall be interpreted and construed in accordance with and governed by the laws of the State of Florida. Venue for litigation concerning this Agreement shall be in Broward County, Florida. 9.13 AMENDMENTS No modification, amendment, or alternation in the terms or conditions contained herein shall be effective unless contained in a written document prepared with the same or similar formality as this Agreement and executed by the Board and TAMARAC. 6 0 9.14 PRIOR AGREEMENTS I -] This document incorporates and includes all prior negotiations, correspondence, conversations, agreements, and understandings applicable to the matters contained herein and the parties agree that there are no commitments, agreements or understandings concerning the subject matter of this Agreement that are not contained in this document. Accordingly the parties agree that no deviation from the terms hereof shall be predicated upon any prior representations or agreements, whether oral or written. It is further agreed that no modification, amendment or alternation in the terms or conditions contained herein shall be effective unless set forth in writing in accordance with Section 9.16 above. 9.15 INCORPORATION BY REFERENCE The truth and accuracy of each "WHEREAS" clause set forth above is acknowledged by the parties. The attached Exhibits "A" and "B" are incorporated into and made a part of this Agreement. 9.16 TAMARAC'S PROJECT CONTRACT ADMINISTRATOR TAMARAC's Project Contract Administrator for this Agreement is Tamarac's Project Leader, Chief James Terry. 9.17 MULTIPLE ORIGINALS This Agreement may be fully executed in three (3) copies by all parties, each of which, bearing original signatures, shall have the force and effect of an original document. IN WITNESS WHEREOF, the parties have made and executed this Agreement on the respective dates under each signature: BROWARD COUNTY through its BOARD OF COUNTY COMMISSIONERS, signing by and through its Chair or V' neChair, authorized to execute same by Board action on the as day of , 2000, and CITY OF TAMARAC, signing by and through its Mayor-Com issioner, duly authorized to execute same. 10 0 • AGREEMENT BETWEEN BROWARD COUNTY AND CITY OF TAMARAC FOR GRANT IN AID FUNDING FOR PORTABLE INTENSIVE CARE SYSTEM ATTEST: County Administrator and Ex-Officio Clerk of the Board of County Commissioners of Broward County, Florida L oP,,. co [A ...,-� •A� v j 91 n Insurance requirements are waived by County's Risk Management Division By2,_ COUNTY 11 BROWARD COUNTY, through its BOARD OF COUNTY COMMISSIONERS Approved as to form by Office of County Attorney Broward County, Florida EDWARD A. DION, County Attorney Governmental Center, Suite 423 115 South Andrews Avenue Fort Lauderdale, Florida 33301 Telephone: (954) 357-7600 Telecopi : (954) 357-76 1 By .- d I t PATRICE M. EICHEN Assistant County Attorney 't AGREEMENT BETWEEN BROWARD COUNTYAND CITY OF TAMARAC FOR GRANT IN AID FUNDING FOR PORTABLE INTENSIVE CARE SYSTEM WITNESSES: ATTEST: � '►mot.-i�'✓ lnterirCity Clerk • (CORPORATE SEAL) PORTtam.GOO May 3, 2000 • TAMARAC CITY OF TAMARAC IVA /Oty4lanager day of , 2000. • • EMS COUNTY AWARD MONIES GRANT YEAR 10/1199 — 9/30100 APPLICATION i X_Mbg PROJECT TITLE: Portable Intensive Care System AGENCY NAME: PROJECT COST: $30 00, Miramar Fire -Rescue Department AGENCY ADDRESS: 14801 SW 27 Street Miramar, Florida 33027 PROJECT CONTACT PERSON: (The person to be contacted for information for purchasing, reports, etc. as required under the terms and conditions of the County Award Monies program): PRINTED NAME: EMS Chief Cabrera TELEPHONE: 954-438-1277 FAX NUMBER: 954-438-1290 EMAIL: JoeCabl03l@AOL.COM Is this a project in which other agencies will participate (but not receive equinmen )? Yes No_x_,,, MULTIPLE AGENCIES OR COUNTYWIDE PARTICIPATION Are you submitting this project on behalf of other agencies which will receive equipment under the grant? Multiple agencies X or Countywide If yes, you are required to complete Application Pages 8,9,10, and 11. If no, your Application will be Pages 1-7. Application Page 1 EMS County Grant Program GRANT YEAR 10/1/99- 9/30/00 PROJECT DESCRIPTION Briefly describe the Project: The "TIMI 19 — Retavase project" is a unique and break -through study for the prehospital emergency medical system in Broward County which relies heavily on the current technology to offer accurate and reliable analysis of patient's electrocardiogram and vital signs. The multi -agency grant will provide these selected departments with the technology needed to provide expedient and quality care to the residents of Broward County. The technology that is being requested is the use of a portable intensive care system. The device will provide paramedic crews with a compact multi -functioning and analyzing tool which data can then be transmitted to hospital staff through land or cellular phone lines. The emergency room physicians can now be provided with a complete overview of the patient's status in one transmission; there by, increasing the comfort zone of physicians to give medical orders for the life saving drug. The device will provide the emergency room staff with 12 lead electrocardiogram, SpO2, blood pressure, pulse, and respiration. In addition, the device provides paramedics with a defibrillator, pacer, synchronized cardioversion, and CO2 display. As a result, residents with acute myocardial infarctions will have a decreased percentage of tissue damage because of the decreased time in evaluating, diagnosing, and treating. EMS IMPROVEMENT AND EXPANSION Briefly describe how this project will improve and expand prehospital EMS within Broward County. For example: What is the need for this project? What is the situation now? How will it chance after the grant is completed? . The paramedic field has changed dramatically over the years, and with each new advance comes an improvement in the patient care and outcome. The City of Miramar, Tamarac, North Lauderdale, and Broward County Fire Rescue Departments are embarking on another step to improve the care to its residents by participating in the "TIMI 19 — Retavase Project" which will provide expedient care and treatment for acute myocardial infarctions in the prehospital setting. The project analysis is that due to the expeditious transport and the limited number of personnel on the rescue truck that patient care tends to not be efficient. The analysis affects the stakeholders of approximately four fire - rescue departments, 1.5 million residents of Broward County, and area hospitals. The root cause is that current patient evaluation tools operate separately which incorporate various limitations ;for example, current equipment can not transmit vital signs and 12 lead electrocardiogram to emergency room staff in one printout for evaluation. In addition, current equipment must be continuously initiated and evaluated by paramedic like blood pressures, pulse, SpO2, and respiration which is time consuming for two person crew. The corrective action is providing the rescue units with the newest and state of the art portable intensive care systems. The device will provide hospitals with a complete printout of patient's vital signs and electrocardiogram. In addition, these vital signs can be accomplished automatically by the device which allows the crews with limited number of personnel to perform other aspects of patient care. In conclusion, residents with acute myocardial infarction have a better outcome because of reduced time between patient contact and hospital arrival through the use of an automatic vital signs and reduction of the time for door to drug with improved communication between hospital staff and rescue. Application Page 2 r EMS County Grant Program k GRANT YEAR 10/1/99 — 9/30/00 0 MEASURABLEGRANT OBJECTIVE (S): What do you want to be your specific objectives, outcome or accomplishment if your grant is funded? Your objective should be accomplished if your grant is funded? Your objective should be measurable, obtainable, and specify a key result to be accomplished. What will be different because of your grant? What type of return in terms of improving or expanding EMS will there be from funding your project? Examples: To train 50 people to To reduce response time by minutes. To equip 6 teams with The goal is to equip 9 rescue units which are preparing to take part in the "TIMI 19 — Retavase project" with the portable intensive care systems. The objective is to provide expedient diagnosis and treatment of acute myocardial infarction which will be measured with the external data source. The external data source will measure the patient contact time to arrival time at the hospital compared to the previous year's times. The desired result will be a decreased time taken to recognize acute myocardial infarction, transmit to hospital, monitor vital signs while administering medication, and transport for definitive care. The reduced time of door to drug will decrease the amount of damage to the heart with the reversal to the occluded arteries to the hear and increase the odds of full recovery. WORK PLAN TIME FRAME Work action step will be taken to How long will Accomplish your objectives? each step take? Development of a PowerPoint program covering Use of new equipment 3 weeks Development of practical scenarios Incorporating the use of the new equipment 2 weeks Training with PowerPoint program to rescue crews 1 3 weeks Training with Practical practical scenarios 3 weeks After completion of the program, the querying of Cardiac calls and comparing the times with The previous year. 3 weeks Application Page 3 • EMS County Grant Program GRANT YEAR 10/1199 — 9130/00 EXPENDITURE PLAN What do you need purchased to accomplished your grant objectives? Realistic and reasonable cost estimates are in your best interest because you do not want to price yourself out of the process, Grant monies cannot be used to supplant existing positions, pay overtime, meeting room expense or for food. Use generic words rather than specific brands because vendors/brands change. Round to whole dollars. If other agencies are participating in your project, list the quality each will receive. Include 1$t year maintenance costs if applicable. Attach additional pages if necessary. ITEM Unit cost (round up) Quantit Total Portable intensive care system containing ECG, e i ri a or (external and com na ion pads), pacer, SP02 automatic Rlood [)rPSqure cliff. 19 lead printout MemQ[y card or device -with pro- isfer data To department's data filing systems, and phone modem Capability Miramar Fire -Rescue Department $25,000 $75,000 North Lauderdale Fire -Rescue Department $25,000 $50,000 Tamarac Fire -Rescue Department 25,000 $75,000 Broward County Fire -Rescue Department 5,000 1 0,000 GRAND TOTAL: $30 0� (please check your calculations) -.'t }�--i-ndu"y je e "A,., s FUTURE EXPENSE Please estimate the maintenance or other required recurring expenses per unit after first grant year, if applicable because these costs will be absorbed by the grant recipient (s) and not paid from grant funds. Please discuss this issue with your Agency. Item Cost Application Page 4 EMS County Grant Program GRANT YEAR 10/1/99 - 9/30/00 MEDICAL DIRECTOR APPROVAL Does the project require approval from your Medical Director according to Chapter 401, Florida Statutes, Chapter 64E-2, Florida Administrative Code? Yes x No If yes, have your Medical Director complete the following: Medical Director approval: The undersigned, as Medical Director, supports and approves the following project: Project Name: Portable Intensive Care System AUTHORIZED SIGNATURE: DATE: cr " PRINTED NAME: TITLE: Medical Director AGENCY NAME: Miramar Fire Rescue Department SPECIAL LICENSURE OR APPROVALS Are you aware of special licensure or approvals needed (i.e., State Division of Communications)? If yes, please include this information with your Application. no RESPONSIBILITIES FOR ADDITIONAL COSTS All projects awarded funding by the County which involve purchasing of equipment and/or facilities by the County through Broward County's Purchasing Division will require the respective entity to be responsible for securing and paying any and all costs associated with maintenance, insurance, licensing and permitting required or deemed necessary for said equipment or facilities in order to fulfill the project objectives. RISK OF LOSS The entity which will ultimately have ownership of the items procured through this grant process must agree to be responsible for any risk of loss prior to receipt of the equipment and be liable for damages to persons or property that may occur upon delivery of the items is such damage is not caused by the County. USEFUL LIFE OF EQUIPMENT If your project is funded and at some time there is no further need for the equipment, its useful life has been reached or if you are lending it to another agency, please contact the Contracts/Grants Administrator for instructions. Application Page 5 yr r EMS County Grant Program GRANT YEAR 1011/99 - 9/30/00 • PROGRESS REPORTS • Upon receipt of the funds by the County, project leaders will be informed that the purchasing process will begin for their projects. The project leader is required to submit a brief quarterly report to the Contracts/Grants Administrator due three months after start of the project. It will briefly describe progress to date. Additional quarterly reports will be required thereafter until completion of the project. The Contracts/Grants Administrator will provide the form, instructions and due dates for these reports. OUTCOME/EVALUATION/FINAL REPORT Within thirty (30) days after the full implementation of the work plan, the project leader is required to submit a brief report to the Contracts/Grants Administrator evaluating the project's results. The report should include outcome measures, indicating by percentage or actual numbers, the extent to which the original objectives in the Application were accomplished through the funding of this project. The Contracts/Grants Administrator will provide the form, instructions and due date for the report. Base your report on information from participating agencies, statistics, surveys, satisfaction reports, class attendance rosters, etc. The results from all the projects will be compiled for a report to be presented at a Broward Regional EMS Council meeting highlighting the types of projects funded and the impact County Award Monies have for Broward County (the outcome of your objectives). Additionally, this information is sent to the Florida EMS County Grant Program Manager. OWNERSHIP Do you wish to be assigned ownership of the items purchased under this grant? Yes x No If you do not possess an ownership interest in the items purchased under the grant, the County may require that the equipment be returned to the County at the end of the grant period in good condition minus normal wear and tear. Application Page 6 EMS County Grant Program GRANT YEAR 1011/99 - 9/30/00 WORKSHOP MEETING REPRESENTATION Will a representative attend the Workshop Meeting on August 97 Yes x No PRESENTATION MEETING REPRESENTATION Will a representative attend the Presentation Meeting on August 137 Yes x No Do you wish to make a formal presentation (10 minutes, maximum) on August 13? Yes x No You will be contacted by Barbara Pomeranz with an approximate time your formal presentation. Do you need any of the following audio/visual equipment? TVNCR Slide Projector Overhead Projector x • COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT The undersigned shall comply with Titles I and II of the Americans with Disabilities Act of 1990 regarding nondiscrimination on the basis of disability in employment and in state and local government services in the course of providing such services and programs, funded in whole or in part by Broward County. I accept responsibility for management of the project and compliance with applicable terms and conditions, and certify that to the best of my knowledge, the information contained in this application is true and correct. AUTHORIZED SIGNATURE DATE PRINTED NAME Chief Joe Cabrera TITLE EMS Chief AGENCY NAME Miramar Fire Rescue Department Application Page 7 • C7 LF- � EMS County Grant Program GRANT YEAR 1011/99 - 9/30/00 THIS PAGE IS REQUIRED ONLY IF YOU ARE SUBMITTING A GRANT APPLICATION FOR EQUIPMENT FOR YOUR AGENCY AND OTHER AGENCIES The agencies participating in your project need to be aware of, and agree to, the same terms and conditions as your agency. Please fax or mail Application Pages 9, 10 and 11 to those agencies. Other agencies need to be fully informed about your grant. Please send them any additional information you feel they may need to understand the objectives of the grant project. Please submit only one copy of Pages 9, 10 and 11 with your original application. Attach them at the end of the original application, after research documentation, if any. Please recap your responses by listing below the agencies participating and the quantity of items they are requesting based your written responses from the project interest inquiry. Please make 18 copies of this page and include with each copy of your application. PARTICIPATING AGENCIES: Miramar Fire Rescue Department Tamarac Fire Rescue Department North Lauderdale Fire Rescue Department Broward County Fire Rescue Department Please list agencies which have responded "not interested": Please list agencies which have not responded: Application Page 8 QUANTITY: Y EMS County Grant Program GRANT YEAR 1011199 - 91.,,t0/00 MULTIPLE AGENCY OR COUNTYWIDE. PARTICIPATION PROJECT INTEREST INQUIRY To: - - —1 Am �i S Agency: ` From: Chief Cabrera Agency: Miramar Fire Re c e DeTU=ent Fax Number0i t/ 7 0!/ --dV yF Telephone: Project leader Fax Number: 954-438-1290 Telephone; _ I am the Project Leader for the following EMS grant project. If you are interested in Participating in this project, you need to be aware of and agree to grant terms and conditions, as well as know there may be additional costs to be absorbed by your agency after the initial term of the grant funding. If you have any questions about the grants process please contact Barbara Pomeranz, Contracts/Grants Administrator, 765-4199 x242 or 964-0200 or bpomeranz@co.broward.fl.us. If you have specific questions about the project and its objectives, please call me. The deadline for Grant Applications is July 21 so please answer either question 1 or 1 through 5 below and return this Inquiry to me by My Grant Project Title Portable Intensive care System Brief Description: 12 leadsystem o► t.. automatic RlooR pressure, , -nation End r.x:,. oddcapabilities I. Do you wish to participate in this grant project? Yes No All projects awarded for funding by the County which will involve the purchasing of equipment and/or facilities by Broward County through the Broward County Purchasing Division will require the respective entity to be responsible for securing and paying any and all costs associated with maintenance, insurance, licensing and permitting required or deemed necessary for said equipment, and/or facilities in order to fulfill project objectives. The estimate for maintenance or other required recurring eXpenses Rgr unit after first grant year, if applicable, is listed below because these costs wild t;)e absorbed by the grant recipient(s) and not paid from grant funds. Please discuss this with your Agency. Item Cost 0 Application Page 9 ZO 'd 8WVZ Lb96 'ON XH HMI. OUNV0 L WV 55 : LO AHs 66-H-Inn EMS County Grant Program GRANT YEAR 14/1/9n - 9;3Q/00 2. Do you wish to be assigned ownership of this equipment? Yes No If "no-, the County may require that equipment be retul,� y ;i to the County at the end of the grant period in good condition minus nonrnal wear and tear. Should there be no further need for the equipment, contact the Contracts/Grants Administrator_ The entity which will ultimately have ownership of the items procured through this grant Process must agree to b® responsible for any risk of loss of the items prior to receipt of the goods/equipment and be liable for any damage to persor-r, or property that may occur upon delivery of the items if such damage is not caused by'the County. 3. What quantities do you need? (Grant monies cannot be used for replacement of existing equipment. 4. Medical Director Approval Does the project require approval from your Medical Director according to Chapter 401, Florida Statutes, Chapter 654E 2, Florida Administrative Code? Yes X No If yes, have your Medical Director complete the following: Medical Director approval: 0 The undersigned, as Medical Director, supports and approves the following project; Project Name' Portable Intl�nsive Care +stem AUTHORIZED SIGNATURE DATE 7--h �1 PRINTED NAME � � Sed-�T� u.� 1 ORGANIZATION; TITLE il'P�r`C. ��,Ep:�� F 0 Application Page 10 £0'd 8WVeLV96 'ON XVA 3NIA 0VNVWV1 WV 99:LO AHI 66-6Z-III(' a' • • EMS County Grant Prot,, ram GRANT YEAR 10/1/99 - 9l'.1,,0/00 5. Compliance with the Americans with Disabilitie.,% ikct: The undersigned shall comply with Titles I and II of the Americans with Disabilities Act of 1990 regarding nondiscrimination on the basis of disability in employment and in state and local government services and program, in the course of providing such services and programs, funded in whole or in part by B►oward County, NOTE: An excerpt of information from the Florida EMq Grant Program for Counties was attached to the original application sent to the Project i. eader. It references information, terms and conditions of the County Award Monies program. A copy is available from Barbara Pomeranz, Contracts/Grants Administrator, 765-4199 x 242 or 964-0200 or bpomeranzCco,broward.fl.us. 1 accept responsibility for management of the project on behalf of my agency and compliance with the applicable terms and Conditions, and certify that to the best of my knowledge, the information contained in these pages is true and correct. AUTHORIZED SIGNATURE: PRINTED NAME: AGENCY: Application Page I DATE: I� TITLE: 15 "4S K 'd 8W096 'ON XV� 3N I d OVNVWd1 WV 99 : LO W 66-6Z- 1f1I' a u , r EXHIBIT "B" BOARD OF COUNTY COMMISSIONERS BROWARD COUNTY, FLORIDA HUMAN SERVICES DEPARTMENT TRAUMA MANAGEMENT AGENCY r EMS COUNTY AWARD GRANTS PROGRAM FINAL EXPENDITURE REPOBI INSTRUCTIONS Filing of the EMS County Grant Final Expenditure Report, attached, will ensure disclosure of grant award fund balances including interest, if any, and will comply with the terms and conditions of the Grant Agreement and financial reporting requirements ofBroward County. The report shall be filed on the prescribed County form, EMS County Grant Final Expenditure Report, FORM BC 301-059, by no later than thirty (30) days after grant period year-end. It shall disclose funds expended to the categories shown in the line item budget attached to the Grant Agreement. Please attach copies of supporting documentation for expenditures; i. e., purchase orders and invoices, and for interest earned, if any. Interest earned during the grant period may be expended on the grant budget line items. Monies must be encumbered before the grant period year-end. Instructions shall be provided for return of any grant fund balances. Please submit your report to: Barbara Pomeranz, Contracts/Grants Administrator Division of Broward County Medical Examiner and Trauma Services 5301 SW 31 Avenue Ft. Lauderdale, FL 33312 0 w EXHIBIT "B" BOARD OF COUNTY COMMISSIONERS BROWARD COUNTY, FLORIDA HUMAN SERVICES DEPARTMENT TRAUMA MANAGEMENT AGENCY EMS COUNTY AWARD G'WTS PROGRAM FINAL EXPENDITURE REPORT GRANT YEAR: 10/l/ TO 9/30/' PROJECT TITLE: PROJECT LEADER: REVENUES: County Grant Funds $ Interest Earned, If Any Total. Revenue $ EXPENDITURES: By Budget Line Item(s) $ Total Expenditures $ GRANT FUND BALANCE DUE TO BOARD OF COUNTY COMMISSIONERS: $ I certify that the above report is a true and correct reflection of this grant period's activities and services, which are allowable and directly related to this grant year, Signature of Person Submitting Report Title Business Telephone Date Form BC301-059