HomeMy WebLinkAboutCity of Tamarac Resolution R-2000-223Temp. Reso. #9095 - July 28, 2000
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' CITY OF TAMARAC, FLORIDA
RESOLUTION NO. R-2000- 62oZ3
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF TAMARAC, FLORIDA, APPROVING THE SUBMISSION
OF THE COMMUNITY DEVELOPMENT BLOCK GRANT
(CDBG) APPLICATION IN THE AMOUNT OF $244,217. TO
THE COMMUNITY DEVELOPMENT DIVISION OF
BROWARD COUNTY FOR THE SENIOR CENTER
PROGRAM AT THE TAMARAC COMMUNITY CENTER;
PROVIDING FOR CONFLICTS; PROVIDING FOR
SEVERABILITY: AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City of Tamarac is proactive with its efforts to maximize the use of
grants and funding sources to accomplish its established goals and objectives; and
WHEREAS, the City of Tamarac has identified the development and implementation
of a Senior Center Program at the Tamarac Community Center as an important initiative;
and
WHEREAS, the City has an opportunity to apply to the Community Development
Division of Broward County, as an eligible project as defined by federal regulations; and
WHEREAS, the City's application for CDBG Grant Funds has been prepared
consistent with application guidelines and includes the required information for appropriate
consideration by Broward County for the maximum grant amount of $244,217 to fund the
Senior Center Program at the Tamarac Community Center; and
WHEREAS, the Grant Application requires the City Commission's approval prior to
its submission to Broward County's Community Development Division; and
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Temp. Reso. #9095 - July 28, 2000
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WHEREAS, it is the recommendation of the Parks and Recreation Director and the
City Manager to submit the application for the Senior Center Program to be located in the
Tamarac Community Center located at 8601 West Commercial Boulevard, Tamarac; and
WHEREAS, the City Commission of the City of Tamarac, Florida, deems it to be in
the best interests of the citizens and residents of the City of Tamarac to maximize its
potential for receipt of grants and funds to accomplish its goals and priorities for the
citizens and residents of Tamarac and to approve the CDBG Grant Application and its
submission to Broward County.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF
TAMARAC, FLORIDA,
SECTION 1: The foregoing "WHEREAS" clauses are hereby ratified and confirmed
as being true and correct and are hereby made a specific part of this resolution.
SECTION 2: That the City approves Exhibit 1 as the Community Development Block
Grant (CDBG) Application to be submitted to Broward County's Community Development
Division for consideration.
SECTION 3: The CDBG Application and its proposed activity represent the wishes
of the City and its citizens.
SECTION 4: All Resolutions or parts of Resolutions in conflict herewith are hereby
repealed to the extent of such conflict.
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Temp. Reso. #9095 - July 28, 2000
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SECTION 5: If any clause, section, other part or application of this Resolution is held
by any court of competent jurisdiction to be unconstitutional or invalid, in part or application,
it shall not affect the validity of the remaining portions or applications of this Resolution.
SECTION 6: This resolution shall become effective immediately upon its passage
and adoption.
PASSED, ADOPTED AND APPROVED this 64 3 � day of aril 2000.
ATTEST:
MARION SWENSON, CMC
CITY CLERK
I HEREBY CERTIFY that I have
1
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JOE SCHREIBER
MAYOR
RECORD OF COMMISSION
MAYOR SCHREIBER ,
DIST 1: COMM. PORTNER..
DIST 2: COMM. MISHKIN - ,
DIST 3: COMM. SULTANOF4
DIST 4: VIM ROMTS .r...
Temp. Reso. #9095 - Exhibit 1
EXHIBIT "A"
PROJECT DESCRIPTION
[Give a detailed description of the work/project to be funded by this Agreement,
including a legal description of the property, where applicable.]
Through the support of Community Development Block Grant Funds administered by
the Community Development Division of Broward County, the City of Tamarac is
proposing to develop and implement a Senior Center Program to be located at the
newly constructed Tamarac Community Center. The Senior Center Program will offer a
comprehensive range of services specifically oriented to the needs and interests of
senior citizens ages 60+, weekdays from the hours of 8:OOAM to 4:OOPM. The program
will include:
Social activities; dances, movies, cards & games
Classes; arts & crafts, dance, current events, exercise, computers
Health Screenings; blood pressure, hearing, vision, and memory
Nutrition Program: daily hot noon meal offered through Broward Meals on Wheels
Support Group Counseling; Parkinson's, stroke, visually impaired and bereavement
Health & Fitness Program; exercise and sport activities, lectures and workshops,
Broward County Senior Games
Transportation; Tamarac Paratransit and Tamarac Transit for access to center; trips to
cultural, social and recreational activities
Senior Club; provide input on programming and events for Senior Center
Gymnasium, computer lab, game room and art room will be regularly scheduled for
"open" undirected activity.
Recreation and Social Services staff will develop and implement the program activities.
Partnerships with community organizations and agencies will enhance program
diversity by supplying expertise in many areas; health, law enforcement, cultural arts.
EXHIBIT "B"
COSTS/BUDGET FOR PROJECT
INSTRUCTIONS:
For each cost category (personnel, fringe, etc.) enter the proposed amount necessary to
complete the project. Please refer to "Allowable Cost for H.U.D., Share of Budget", Exhibit
"B" (continued)".
(Non-CDBG Resources)
Category (1) CDBG (2) City of Tamarac (3) (4)
A.
Personnel 1) $158, 463
2) 21,749
B.
Fringe Benefits 1) $47,539
2) $5,625
C.
Travel
D.
Equipment
E.
Supplies 1) $19,974
F.
Contractual
G.
Construction
2) $1,311,300
H.
Other 1) $18,241
I.
Totals 1) $244,217
2) $1,338,674
EXHIBIT "B"
(Continued)
BUDGET NARRATIVE
INSTRUCTIONS:
The budget narrative must be attached to this Exhibit. The budget narrative statement
should provide a detailed justification for each cost category shown on this Exhibit. The
budget narrative should identify non-CDBG resources to be utilized in financing the project.
Also, specify the costs for which funding is being requested and the costs to be covered
by non-CDBG resources.
EXHIBIT "B"
BUDGET NARRATIVE
CDBG Fundin
A. Personnel and hours assigned to this project
1)
Community Center Site Supervisor
18 hrs. weekly x 52 weeks @ $19.22 ($17,990.00)
2)
Recreation Coordinator
40 hrs. weekly x 52 weeks @ $15.74 ($32,740.00)
3)
Recreation Assistant
21 hrs. weekly x 52 weeks @ $9.92 ($10,833.00)
4)
Facility Attendant
10 hrs. weekly x 52 weeks @ $10.11 ($5,257.00)
5)
Office Specialist
20 hrs. weekly x 52 weeks @ $12.50 ($13,000)
6)
Maintenance Worker 1
20 hrs. weekly x 52 weeks @ $13.30 ($13,835.00)
7)
Information & Referral Specialist
26 hrs. weekly x 52 weeks @ $14,86 ($19,685.00)
8)
Transportation Supervisor
10 hrs. weekly x 52 weeks @ $14.23 ($7,400.00)
9)
Transportation Dispatch
10 hrs. weekly x 52 weeks @ $10.39 ($5,400.00)
10)
Paratransit
30 hrs. weekly x 52 weeks @ $11.27 ($17,581.00)
11)
Transit
30 hrs. weekly x 52 weeks @ $9.45 ($14,742.00)
B. Fringe
Benefits equal 30% of Personnel, or $47,539.00
E. Supplies
Office Supplies $ 2,990.00
First Aid 90.00
Janitorial 1,450.00
Other 6,999.00
Senior Program 3,400.00
Social Service Program 5,045.00
$19,974.00
CDBG Funding (continued)
H. Other
Telephone
Electricity
Water & Sewer
Copier
EXHIBIT "B"
BUDGET NARRATIVE
(Continued)
$ 753.00
15,345.00
1,283.00
860.00
$ 18,241.00
Non CDBG Resources - City of Tamarac
A. 1) Parks and Recreation Director
2 hrs. weekly x 52 weeks @ $36.56 per hour ($3,802.00)
2) Recreation Superintendent
9 hrs. weekly x 52 weeks @ $21.43 per hour ($10,029.00)
3) Administrative Coordinator
5 hrs. weekly x 52 weeks @ $18.92 ($4,918.00)
4) Finance Dept. - Audit as required - $3,000.00
B. Fringe Benefits equal 30% of Personnel, or $5,625.00
G. Construction - $4.7 million construction budget prorated for amount of building
space used by Senior Center Program.
EXHIBIT "B"
(Continued)
Allowable Cost for H.U.D. Share of B
Federal cost principles for grants and contracts with state and local governments are stated
in OMB Circular A-87. This document is an extensive and somewhat complicated series
of principles governing the allowability of various types of costs under federal grants and
contracts. General information concerning the cost principles is summarized below:
The following types of costs are specifically unallowable:
(A) Advertising costs other than those associated with recruitment of personnel and the
solicitation of bids for goods and services.
(B) Bad debts.
(C) Contingencies.
(D) Contribution and donations.
(E) Entertainment.
(F) Fines and penalties.
(G) Interest.
(H) Losses on other grants or contracts.
Most other categories of cost are generally allowable under the cost principles provided the
costs are allowable and reasonable. General comments on individual cost elements are
listed below:
Salary costs are generally allowable provided they are based on actual current salaries
adjusted for any anticipated cost -of -living or merit increases during the grant period. Salary
costs for unidentified new employees must be consistent with the organization's overall
employee compensation structure. The organizational compensation policy should not
change as a result of obtaining a federal grant.
Fringe Benefit costs such as pay for vacations, holidays, sick leave, employee insurance,
and unemployment benefits are allowable to the extent required by law or established
organizational policy.
EXHIBIT "B"
(Continued)
Travel costs consistent with established organizational policy are generally allowable_ The
difference between first class and coach airfare is specifically unallowable. In the absence
of established organizational travel policy, it is a good practice to adopt policies consistent
with the federal travel regulations.
Equipment costs should be based on the least cost method of acquisition (rent, purchase,
lease with option to buy) over the grant period as demonstrated by competitive bidding.
Equipment costs are only allowable to the extent the equipment is directly necessary to
accomplish the grant. The cost of equipment not fully utilized under the grant must be
allocated to other organization costs to assure a fair share distribution. Whenever
practical, used equipment should be considered in meeting equipment needs.
Material cost directly associated with the project are allowable. Prices must generally be
justified through competitive bids except for nominal purchases.
Subcontracts must be awarded on a competitive basis except in extraordinary
circumstances. The same principles applicable to individual cost principles for grantees
are generally applicable cost -reimbursement type subcontracts under grants.
Consultant agreements should include a certification by the consultant that the consultant
rate is equal to or less than the lowest rate the consultant accepts for comparable work.
Additionally the Congress has prohibited the salary component of consultant fees under
H.U.D. Grants not to exceed the applicable approved rate schedule.
Construction costs include construction of new buildings, structures, or other real property
as well as alteration or repair of existing structures. Construction costs should be
supported by detailed cost estimates and competitive bidding. Consult with the Community
Development Compliance Officer on applicability of the Davis -Bacon Wage determination
to this project.
Other costs include all types of direct costs not specified above. Normally, such costs
include space, telephone, utilities, printing, and other basic operating expenses.
Leverage is that which the municipality or non-profit organization brings to the project. It
may be in the form of services or contributed operating expenses (in -kind contributions)
or cash support from the organization itself or from other sources.
EXHIBIT "C"
TIMETABLE/SCHEDULE FOR PROJECT
WORK TASKS
Design and Build Community Center
Develop Senior Center Program
TIMETABLE
START-UP COMPLETION
9/1/98 9/18/2000
10/1 /99 9/30/2000
Implement Program Activities 10/1/2000 9/30/2001
EXHIBIT "D"
(Continued)
BROWARD COUNTY COMMUNITY DEVELOPMENT DIVISION
MONTHLY PROGRESS REPORT
D. Program Objective
Work Tasks
Projected
Yearly Total /
Performance
Monthly
Progress
Progress
Year -To-
Date
Supporting
Documentation
Develop „and Implement:
48
Fitness Classes
classes/960
participants
24
Dances
dances/1200
participants
48
Health Screenings
screens/960
participants
Open Gym Walk Program
96 open
gyms/1920
participants
48
Arts & Crafts Project
classes/480
participants
Daily Open Game Room
240days/2400
participants
Work Tasks
Projected
Yearly Total /
Performance
Monthly
Progress
Progress
Year -To-
Date
Supporting
Documentation
96
Computer Instruction
classes/1728
participants
Senior Socials
12 socials/600
participants
Support Groups
12 groups/12
participants
96 labs/3466participants
Open Computer Lab
Nutrition Program
240
days/6000
participants
144
Video Program
sessions/1440
participants
Outside Trips
24 trips/480
participants
Transportation to Center
720
(Paratransit)
passengers
Transportation to Center
1200
(Transit)
passengers
rl k/comdev3/caf#21. exh
08/31 /98