HomeMy WebLinkAboutCity of Tamarac Resolution R-2000-226Temp. Reso #9125
August 23, 2000
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CITY OF TAMARAC
RESOLUTION NO. R2000-aAZ
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF TAMARAC, FLORIDA AUTHORIZING THE
APPROPRIATE CITY OFFICIALS TO EXECUTE AN
AGREEMENT BETWEEN THE BROWARD COUNTY BOARD
OF COUNTY COMMISSIONERS AND THE CITY OF
TAMARAC, FLORIDA FOR GRANT FUNDING IN THE
AMOUNT OF $10,000.00 WITH A CITY MATCH OF
$10,000.00 FOR THE BROWARD CULTURAL AFFAIRS
COUNCIL COMMUNITY ARTS & EDUCATION PROGRAM
TO PROVIDE A SERIES OF CLASSES AND
PRESENTATIONS IN THE CULTURAL ARTS AT
COMMUNITY EVENTS, PROVIDED THROUGH A
PARTNERSHIP WITH THE WHITE WILLIS THEATRE, INC.
IN FY 2001 AT CITY OF TAMARAC RECREATION
FACILITIES; AMENDING THE ANNUAL GRANTS FUND
BUDGET OF ESTIMATED REVENUES AND
EXPENDITURES IN THE AMOUNT OF $10,000.00;
PROVIDING FOR CONFLICTS; PROVIDING FOR
SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, the City Commission of the City of Tamarac desires to provide its
residents and visitors a higher level of service by offering exposure to the cultural arts; and
WHEREAS, the City of Tamarac applied to the Broward Cultural Affairs Council for a
Cultural Arts & Education Program Grant in the amount of $10,000.00 to provide a series of
classes in the cultural arts and provide cultural exhibitions at community events at Parks
and Recreation facilities in FY 2001 and was awarded the grant — CAE 10-2001 attached
hereto as Exhibit A; and
WHEREAS, the City Commission of the City of Tamarac authorized the submittal of
the grant application in Resolution 99-319; and
WHEREAS, the City of Tamarac has funds available in the Parks and Recreation
Operating Budget for the City match of $10,000.00; and
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Temp. Reso #9125
August 23, 2000
Paget
WHEREAS, the City Manager and the Parks and Recreation Director recommend
execution of this agreement; and
WHEREAS, the City Commission of the City of Tamarac, Florida deems it to be in
the best interests of the citizens and residents of the City of Tamarac, to execute the
Broward Cultural Affairs Council grant agreement in the amount of $10,000.00 with a match
from the City of $10,000.00 to provide a series of classes in the cultural arts and cultural
exhibitions and performances at community events, provided through a partnership with the
White Willis Theatre, Inc. in FY 2001 at Parks and Recreation Facilities.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF TAMARAC, FLORIDA:
Section 1: The foregoing "WHEREAS" clauses are hereby ratified and confirmed as
being true and correct and are hereby made a specific part of this resolution.
Section 2: That the City Commission authorizes the appropriate City Officials to execute
the Broward Cultural Affairs Council, Cultural Arts & Education Program Grant Agreement —
CAE 10-2001, attached hereto as Exhibit A.
Section 3: The City Commission authorizes the appropriate City Official to amend the
Grants Fund Budget in the amount of $10,000.00 and appropriate said funds including any
and all subsequent budgetary transfers to be in accordance with proper accounting
standards.
Section 4: All resolutions or parts of resolutions in conflict herewith are hereby repealed
to the extent of such conflict.
Section 5: If any clause, section, other part of application of this Resolution is held by
any court of competent jurisdiction to be unconstitutional or invalid, in part or in application,
it shall not affect the validity of the remaining portion or applications of this Resolution.
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Temp. Reso #9125
August 23, 2000
Page3
Section 6: This resolution shall become effective immediately upon its adoption.
PASSED, ADOPTED AND APPROVED this ,23a y of , 2000.
ATTEST:
e. hjje4,�
MARION SWENSON, CMC
CITY CLERK
I HEREBY CERTIFY that lave
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ITCHELLLS. AFT
CITY ATTO EY
*JOECHREIBER, MAYOR
RECORD OF COMMISSION
MAYOR SCHREIBER,,..,,....,,
DIST 1: COMM. PORTNIF_R.,.,
DIST Z COMM. MISHKIN.
DIST 9: COWA. SMAtW•
DIST 4: VIM MIXOM
AGREEMENT
Between
BROWARD COUNTY
and
CITY OF TAMARAC FLORIDA
for
BROWARD CULTURAL AFFAIRS COUNCIL
COMMUNITY ARTS & EDUCATION PROGRAM
This Agreement, made and entered into by and between BROWARD COUNTY, a
political subdivision of the state of Florida, hereinafter referred to as "COUNTY,"
and
CITY OF TAMARAC FLORIDA, a political subdivision of the state of Florida,
hereinafter referred to as "CONTRACTOR."
WHEREAS, the Broward Cultural Affairs Council recommends funding to assist the
CONTRACTOR with approved expenses as defined in the Broward County Administrative
Code, Chapter 29, Part II, Broward Cultural Affairs Council Grant Program Guidelines; and
WHEREAS, the Board of County Commissioners has determined that these
expenditures serve a COUNTY and public purpose and are authorized by Section 1-90 of
the Broward County Code of Ordinances; NOW, THEREFORE,
IN CONSIDERATION of the mutual terms, conditions, promises, covenants and
payments hereinafter set forth, COUNTY and CONTRACTOR agree as follows:
ARTICLE 1
DEFINITIONS AND IDENTIFICATIONS
1.1 Agreement - Agreement shall mean this document and other terms and conditions
which are included in the exhibits and documents that are expressly incorporated by
reference.
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1.2 Board - The Broward County Board of County Commissioners.
1.3 Contract Administrator - The Director of the Broward County Cultural Affairs Division
or designee. The primary responsibilities of the Contract Administrator are to
coordinate and communicate with CONTRACTOR and to manage and supervise
execution and completion of the Scope of Services and the terms and conditions of
this Agreement. In the administration of this Agreement, as contrasted with matters
of policy, all parties may rely on the instructions or determinations made by the
Contract Administrator.
1.4 County Attorney - The chief legal counsel for COUNTY who directs and supervises
the Office of County Attorney pursuant to Section 4.03 of the Broward County
Charter.
1.5 Project - The Project consists of the services described in Article 2.
ARTICLE 2
SCOPE OF SERVICES
CONTRACTOR shall perform all services identified in this Agreement and its grant
application as amended in Exhibit "A," attached hereto. CONTRACTOR shall provide to the
COUNTY a Project Evaluation Report on the form Exhibit "B." The Project Evaluation
Report shall be filed with the Contract Administrator no later than thirty (30) days after the
completion of the Project. Failure of the CONTRACTOR to submit a completed Project
Evaluation Report shall disqualify the CONTRACTOR far all grant awards until requirements
of the specific program guidelines and this Agreement have been met.
ARTICLE 3
TERM AND TIME OF PERFORMANCE
The term of this Agreement shall begin on the date it is fully executed by both parties
and shall end on September 30 2001.
ARTICLE 4
COMPENSATION
4.1 COUNTY agrees to pay CONTRACTOR, in the manner specified in Section 4.3, the
total amount of $10,000 for work actually performed and completed pursuant to this
Agreement. It is acknowledged and agreed by CONTRACTOR that this amount is
K
the maximum payable and constitutes a limitation upon COUNTY'S obligation to
compensate CONTRACTOR for services and expenses related to this Agreement.
4.2 CONTRACTOR agrees to provide matchi.ig funds as set forth in the Broward
County Administrative Code, Chapter 29, Part II, Broward Cultural Affairs Grant
Program Guidelines, for applicable grant program and more specifically shown in
Exhibit "A."
4.3 METHOD OF BILLING AND PAYMENT
4.3.1 CONTRACTOR may submit a unit of service invoice for compensation no
more often than on a monthly basis, but only after the services for which the
invoices are submitted have been completed. The final invoice must be
received no later than sixty (60) days after this Agreement expires.
4.3.2 Documentation as required in Exhibit "A" must accompany any request for
reimbursement. Invoices shall be certified by the CONTRACTOR'S executive
director or an authorized officer.
4.3.3 COUNTY shall pay CONTRACTOR within thirty (30) calendar days of receipt
of CONTRACTOR'S proper invoice, as required by the "Broward County
Prompt Payment Ordinance" (Broward County Ordinance No. 89-49, as may
be amended from time to time). To be deemed proper, all invoices must
comply with the requirements set forth in this Agreement and must be
submitted on the form and pursuant to instructions prescribed by COUNTY.
Payment may be withheld for failure of CONTRACTOR to comply with a term,
condition, or requirement of this Agreement.
ARTICLE 5
CHANGES IN SCOPE OF SERVICES
5.1 Upon written request by the CONTRACTOR, the Contract Administrator may
approve changes in the categories of expenditures listed on Exhibit "A."
5.2 Pursuant to the Broward County Administrative Code, Section 29.17(f)(2), the
Broward Cultural Affairs Council may approve changes to the Scope of Services,
project description and unit of services provided that the total grant awarded remains
unchanged, the revisions are consistent with the grant application and the grant
guidelines, and the revisions do not diminish the quantity or quality of service to be
provided.
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5.3 Changes to the Scope of Services or categories of expenditures pursuant to this
Article shall be in writing, signed by the CONTRACTOR and the Contract
Administrator.
ARTICLE 6
INDEMNIFICATION
CONTRACTOR is a state agency as defined in Chapter 768.28, Florida Statutes,
and agrees to be fully responsible for acts and omissions of its agents or employees to the
extent permitted by law. Nothing herein is intended to serve as a waiver of sovereign
immunity by any party to which sovereign immunity may be applicable. Nothing herein shall
be construed as consent by a state agency or political subdivision of the state of Florida to
be sued by third parties in any matter arising out of this Agreement or any other contract.
FAMra9ra0=&A
INSURANCE
CONTRACTOR is a state agency as defined by Section 768.28, Florida Statutes,
and CONTRACTOR shall furnish Contract Administrator with written verification of liability
protection in accordance with state law prior to final execution of said agreement.
ARTICLE 8
TERMINATION
8.1 This Agreement may be terminated for cause by action of Board or by
CONTRACTOR upon ten (10) days' written notice by the party that elected to
terminate, or for convenience by action of Board upon not less than thirty (30) days'
written notice by Contract Administrator. This Agreement may also be terminated
by Contract Administrator upon such notice as Contract Administrator deems
appropriate underthe circumstances in the event Contract Administrator determines
that termination is necessary to protect the public health, safety, or welfare.
8.2 Notice of termination shall be provided in accordance with the "NOTICES" section
of this Agreement except that notice of termination by Contract Administrator which
Contract Administrator deems necessary to protect the public health, safety, or
welfare may be verbal notice which shall be promptly confirmed in writing in
accordance with the "NOTICES" section of this Agreement.
8.3 In the event this Agreement is terminated for convenience, CONTRACTOR shall be
paid for any services performed to the date the Agreement is terminated; however,
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upon being notified of COUNTY'S election to terminate, CONTRACTOR shall refrain
from performing further services or incurring additional expenses under the terms of
this Agreement. CONTRACTOR acknowledges and agrees that Ten Dollars
($10.00) of the compensation to be paid by COUNTY, the adequacy of which is
hereby acknowledged by CONTRACTOR, is given as specific consideration for
COUNTY'S right to terminate this Agreement for convenience.
ARTICLE 9
FINANCIAL STATEMENTS
9.1 Pursuant to the Broward County Administrative Code, Section 29.17(c)(2), any
contractor receiving Five Thousand Dollars ($5,000.00) or less in any one COUNTY
fiscal year must submit Exhibit "B," Project Evaluation Report, with all required
information, including financial information, and file with the COUNTY within thirty
(30) days after completion of the project.
9.2 Any contractor receiving more than Five Thousand Dollars ($5,000.00) in any one
County fiscal year must submit a special report including audited and certified
financial statements prepared in accordance with Generally Accepted Accounting
Principles and audited by an independent Certified Public Accountant.
CONTRACTOR shall provide to the Contract Administrator two (2) copies of annual
financial statements as required in this section. Said annual financial statements
shall be submitted to Contract Administrator within one hundred eighty (180) days
after the close of each of the CONTRACTOR'S fiscal years in which the
CONTRACTOR accounts for funds received under this Agreement. No extensions
will be granted for the audited and certified financial statements. The special report
shall be prepared by an independent certified public accountant or the governmental
entity's internal auditor in a form acceptable to the Broward County Commission
Auditor. The schedule of revenues and expenditures shall include:
a. All revenues relating to the services and/or project classified by the source of
the revenues.
b. All expenditures relating to the services and/or project classified by the type
of expenditures, to include the classifications as set forth in Exhibit "A" of this
Agreement.
9.3 Financial statements shall include a statement of financial position, a statement of
activities, and a statement of cash flows and any management letter(s) thereby
generated, in a form acceptable to the Broward County Commission Auditor.
CONTRACTOR shall disclose in footnotes or in a statement signed by the executive
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director, the source and funding received from any governmental entity for any
funding of five percent (5%) or more of total revenues.
9.4 If the special report is prepared by an independent certified public accountant, it shall
be in accordance with Section 623 of the Codification of Statements on Auditing
Standards as promulgated by the American Institute of Certified Public Accountants.
If the special report is prepared by a governmental entity's internal auditor, it shall be
as nearly in accordance with those sections as the status of the internal auditor
permits, realizing that the internal auditor may not issue the opinions required
therein. A transmittal letter signed by the governmental entity's internal auditor must
accompany the special report. The special report shall include:
a. The statement, "no funds, including interest earned on such funds, are
due back to the County;" or, a listing of funds, including interest earned
on such funds, which are due back to the COUNTY.
b. An opinion (finding, in the case of an internal auditor) as to whether the
funds received under the applicable grant agreement with the
COUNTY have been expended in accordance with this Agreement.
9.5 The special report shall include all financial requirements for the entire scope of the
services or project covered by the Agreement, even if a part of the services or
project was performed during the previous fiscal year(s) or continue past the end of
CONTRACTOR'S current fiscal year.
9.6 Any corrections to the special report requested by the COUNTY shall be made and
submitted to the COUNTY within sixty (60) days after written request is received.
9.7 Failure of the CONTRACTOR to meet these financial reporting requirements shall
result in suspension of payment under this or any subsequent grant agreement in
effect and disqualify the CONTRACTOR from obtaining future grant awards until
such financial statements are received and accepted by COUNTY.
9.8 CONTRACTOR acknowledges submission of financial statements to any other
Broward County office, agency, or division does not constitute compliance with
requirements to submit that material to Contract Administrator for this Agreement.
9.9 CONTRACTOR agrees to reimburse COUNTY any and all funds not used in strict
compliance with this Agreement.
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ARTICLE 10
MISCELLANEOUS
10.1 AUDIT RIGHT AND RETENTION OF RECORDS
COUNTY shall have the right to audit the books, records, and accounts of
CONTRACTOR that are related to this Project. CONTRACTOR shall keep such
books, records, and accounts as may be necessary in order to record complete and
correct entries related to the Project.
CONTRACTOR shall preserve and make available, at reasonable times for
examination and audit by COUNTY, all financial records, supporting documents,
statistical records, and any other documents pertinent to this Agreement for the
required retention period of the Florida Public Records Act (Chapter 119, Fla. Stat.),
if applicable, or, if the Florida Public Records Act is not applicable, for a minimum
period of three (3) years after termination of this Agreement. If any audit has been
initiated and audit findings have not been resolved at the end of the retention period
or three (3) years, whichever is longer, the books, records, and accounts shall be
retained until resolution of the audit findings. If the Florida Public Records Act is
determined by COUNTY to be applicable to CONTRACTOR'S records,
CONTRACTOR shall comply with all requirements thereof; however, no
confidentiality or non -disclosure requirement of either federal or state law shall be
violated by CONTRACTOR. Any incomplete or incorrect entry in such books,
records, and accounts shall be a basis for COUNTY'S disallowance and recovery of
any payment upon such entry.
10.2 YEAR 2000 COMPLIANCE
CONTRACTOR warrants that its computerized record -keeping systems, if any, have
been evaluated and updated, as necessary, to ensure that all records and
information necessary to the record keeping requirements of this Agreement will be
available as required by this Agreement.
10.3 NONDISCRIMINATION, EQUAL EMPLOYMENT
OPPORTUNITY AND AMERICANS WITH DISABILITIES ACT
CONTRACTOR shall not unlawfully discriminate against any person in its operations
and activities in its use or expenditure of the funds or any portion of the funds
provided by this Agreement and shall affirmatively comply with all applicable
provisions of the Americans with Disabilities Act (ADA) in the course of providing any
services funded in whole or in part by COUNTY, including Titles I and II of the ADA
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(regarding nondiscrimination on the basis of disability), and all applicable regulations,
guidelines, and standards.
CONTRACTOR'S decisions regarding the delivery of services underthis Agreement
shall be made without regard to or consideration of race, age, religion, color, gender,
sexual orientation (Broward County Code, Chapter 16Y2), national origin, marital
status, physical or mental disability, political affiliation, or any other factor which
cannot be lawfully or appropriately used as a basis for service delivery.
CONTRACTOR shall comply with Title I of the Americans with Disabilities Act
regarding nondiscrimination on the basis of disability in employment and further shall
not discriminate against any employee or applicant for employment because of race,
age, religion, color, gender, sexual orientation, national origin, marital status, political
affiliation, or physical or mental disability. In addition, CONTRACTOR shall take
affirmative steps to ensure nondiscrimination in employment against disabled
persons. Such actions shall include, but not be limited to, the following:
employment, upgrading, demotion, transfer, recruitment or recruitment advertising,
layoff, termination, rates of pay, other forms of compensation, terms and conditions
of employment, training (including apprenticeship), and accessibility.
CONTRACTOR shall take affirmative action to ensure that applicants are employed
and employees are treated without regard to race, age, religion, color, gender,
sexual orientation (Broward County Code, Chapter 16Y2), national origin, marital
status, political affiliation, or physical or mental disability during employment. Such
actions shall include, but not be limited to, the following: employment, upgrading,
demotion, transfer, recruitment or recruitment advertising, layoff, termination, rates
of pay, other forms of compensation, terms and conditions of employment, training
(including apprenticeship), and accessibility.
CONTRACTOR shall not engage in or commit any discriminatory practice in violation
of the Broward County Human Rights Act (Broward County Code, Chapter 16%) in
performing the Scope of Services or any part of the Scope of Services of this
Agreement.
10.4 INDEPENDENT CONTRACTOR
CONTRACTOR is an independent contractor under this Agreement. Services
provided by CONTRACTOR shall be subject to the supervision of CONTRACTOR,
and such services shall not be provided by CONTRACTOR or its agents as officers,
employees, or agents of the COUNTY. The parties expressly acknowledge that it
is not their intent to create any rights or obligations in any third person or entity under
this Agreement.
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10.5 THIRD PARTY BENEFICIARIES
Neither CONTRACTOR nor COUNTY intends to directly or substantially benefit a
third party by this Agreement. Therefore, the parties agree that there are no third
party beneficiaries to this Agreement and that no third party shall be entitled to assert
a claim against either of them based upon this Agreement.
10.6 NOTICES
Whenever either party desires to give notice to the other, such notice must be in
writing, sent by certified United States Mail, postage prepaid, return receipt
requested, or by hand -delivery with a request for a written receipt of
acknowledgment of delivery, addressed to the party for whom it is intended at the
place last specified. The place for giving notice shall remain the same as set forth
herein until changed in writing in the manner provided in this section. For the
present, the parties designate the following:
FOR BROWARD COUNTY:
Director, Broward Cultural Affairs Division
100 S. Andrews Avenue
Fort Lauderdale, Florida 33301-1829
FOR CONTRACTOR:
Jeffrey L. Miller, City Manager
City of Tamarac, Florida
7501 North University Drive
Tamarac, FL 33321
10.7 ASSIGNMENT
Neither this Agreement nor any interest herein shall be assigned, transferred, or
encumbered by either party.
10.8 WAIVER OF BREACH AND MATERIALITY
Failure by COUNTY to enforce any provision of this Agreement shall not be deemed
a waiver of such provision or modification of this Agreement. A waiver of any breach
of a provision of this Agreement shall not be deemed a waiver of any subsequent
breach and shall not be construed to be a modification of the terms of this
Agreement.
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10.9 SEVERANCE
In the event this Agreement or a portion of this Agreement is found by a court of
competent jurisdiction to be invalid, the remaining provisions shall continue to be
effective unless COUNTY or CONTRACTOR elects to terminate this Agreement.
The election to terminate this Agreement based upon this provision shall be made
within seven (7) days after the finding by the court becomes final.
10.10 PRIORITY OF PROVISIONS
The applicable provisions of the Broward County Administrative Code, Chapter 29,
Part II, Broward Cultural Affairs Council Grant Program Guidelines, are hereby
expressly incorporated into this Agreement. In the event of a conflict or
inconsistency between any term, statement, requirement, or provision of any exhibit
attached hereto, any document or events referred to herein, or any document
incorporated into this Agreement by reference and a term, statement, requirement,
or provision of this Agreement, the term, statement, requirement, or provision
contained in the Broward County Administrative Code, Chapter 29, shall prevail and
be given effect.
10.11 APPLICABLE LAW AND VENUE
This Agreement shall be interpreted and construed in accordance with and governed
by the laws of the state of Florida. Venue for litigation concerning this Agreement
shall be in Broward County, Florida.
10.12 AMENDMENTS
Except for the provisions set forth in Article 5, no modification, amendment or
alteration in the terms or conditions contained herein shall be effective unless
contained in a written document prepared with the same or similar formality as this
Agreement and executed by the Board and CONTRACTOR.
10.13 PRIOR AGREEMENTS
This document incorporates and includes all prior negotiations, correspondence,
conversations, agreements, and understandings applicable to the matters contained
herein and the parties agree that there are no commitments, agreements or
understandings concerning the subject matter of this Agreement that are not
contained in this document. Accordingly, the parties agree that no deviation from the
terms hereof shall be predicated upon any prior representations or agreements,
whether oral or written.
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10.14 INCORPORATION BY REFERENCE
The truth and accuracy of each "Whereas" clause set forth above is acknowledged
by the parties. The attached Exhibits are incorporated into and made a part of th;s
Agreement.
10.15 COUNTERPARTS
This Agreement may be executed in three (3) counterparts, each of which shall be
deemed to be an original.
IN WITNESS WHEREOF, the parties hereto have made and executed this
Agreement: BROWARD COUNTY through its BOARD OF COUNTY COMMISSIONERS,
signing by and through the County Administrator, authorized to execute same by Resolution
approved by the BOARD, and CITY OF TAMARAC FLORIDA, signing by and through
officer, duly authorized to execute same.
WITNESSES:
raTilUN-1 5
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BROWARD COUNTY, through its
Broward County Administrator
A
Roger J. Desjarlais
County Administrator
day of , 20
Approved as to form by
Office of the County Attorney
Broward County, Florida
EDWARD A. DION, County Attorney
Governmental Center, Suite 423
115 South Andrews Avenue
Fort Lauderdale, Florida 33301
Telephone: (954) 357-7600
Telecopier: (954) 357-7641
In
Rebecca L. Kay
Assistant County Attorney
AGREEMENT BETWEEN BROWARD COUNTY AND CITY OF TAMARAC FLORIDA
FOR BROWARD CULTURAL AFFAIRS COUNCIL COMMUNITY ARTS & EDUCATION
PROGRAM (FY2001).
ATTEST:
Marion Swenson, CIVIC
City Clerk
CONTRACTOR
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CITY OF TAMARAC, FLORIDA
NXI/or•- Schreiber
v23 Day ofaul�u�, 2000
41
ffre L. Miller
City Manager
n:
EXHIBIT "A"
Community Arts & Education Program - FY2001
City of Tamarac, Florida
Project title: Celebrate Tamarac Through the Arts
II. Scope of project: Funding under the Community Arts and Education program, the
CONTRACTOR City of Tamarac Florida with White -Willis Theater Inc. agrees to
provide class instruction in drama, dance, poetry, and music; organized into three
(3) sessions of eight (8) weeks each, with participants from four underserved target
groups: seniors, teens, and youth ages 6-10, and special needs populations. The
class size will be approximately 20 for seniors, teens, and youth and approximately
10 for special needs populations. An exhibition/ performance will occur at the end of
each eight (8) week session.
III. a. COUNTY'S total funds: $10,000.
b. CONTRACTOR'S total funds: $10,000.
c. MATCH requirements: Matching funds shall consist of a one to one
match.
IV. Definition of Unit(s) of Service(s):
A unit of service is defined as one 1 week of class of instruction in drama dance
2g_efty, and music as described above in Section II.
The COUNTY agrees to purchase twenty-four „(24) units of service at a cost of
$416.6667 per unit during the term of this Agreement. The total cost of all units
purchased shall not exceed $10,000.
[THE REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK.]
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V. Required documentation of services rendered:
As an attachment to the Units of Service Invoice, provide a brief narrative description
of services provided during the billing period. Make certain your program and
activities are clearly categorized by the components listed in the Scope of Services
section. If any concerts, programs, or special events were held, enclose a program
(playbill), or any other documentation such as copies of flyers, programs, exhibit
invitations, photographs, or press coverage verifying that such activities took place.
In addition, an attendance list from each class should be provided with the child's
name, address, and phone number included. Final invoice shall include
documentation of completion of all items described in Section II. Final invoice shall
include documentation of completion of all items described in Section II. Exhibit B -
Project Evaluation Report is due thirty days after the completion of the project.
VI. Funding Categories for which COUNTY and CONTRACTOR matching funds may
be used.
FUNDING CATEGORIES
Cultural Grant Program Funds
Contractor's Funds or Match
Outside Professional Services- Artistic
Personnel - Administrative
Personnel- Support Staff
Space Rental
Marketing
Equipment
Remaining Operating Expenses
TOTAL: $10,000.
TOTAL: $10,000.
(THE REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK.]
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Form F
EXHIBIT B
BROWARD CULTURAL AFFAIRS COUNCIL
COMMUNITY ARTS & EDUCATION PROJECT REPORT
This grant project evaluation report must be filed with the Cultural Affairs Division no later than 30 day
after completion of the project period.
Political Entity:
Mailing Address
Project Director:
Title:
Telephone: Ext:
Fax:
Project Title:
BCAC# CAE
Project began:
Project ended:
Amount of CAE Grant: $
Total cost of Project: $
Number of Individuals Served by this project:
PROJECT INFORMATION
Briefly describe your project - What did you do? When did you do it? What were your
measurable outcomes?
2. Employment
EumoE�e
rop Staff
;�d�ri�nisfrative
' Art(sis" ��Ottie"rTQTALS
t_
z
Full -Time
Part -Time
Volunteers
CAE Project Evaluation Report - Page l of 3
GEOGRAPHIC AND DEMOGRAPHIC DISTRIBUTION
3. What was the target audience for your project? How many in this group did your project
successfully engage? What marketing strategy did you employ to reach this audience?
4. Was admission charged? Range of ticket/admission prices: To $
What was the total amount you collected from admissions? $
5. Check all applicable categories and give numbers:
Category
Participants!
Performers
-
Percent
Audience/
� Spectators
.Percent
Geographically
underserved
Minorities
Children
Persons with
disabilities
Elderly
TOTAL
6. Describe the importance of the project to the community. Point out particular successes and/or
challenges encountered. Do you intend to repeat this project in the near future?
— Yes , No If no, explain why.
CAE Project Evaluation Report - Page 2 of 3
ARTS COMPONENT
7. Who were the artists involved in this project? What is your appraisal of them? Would you
engage these same artists to work with the same targeted population? Explain.
8. What other cultural activities do you currently have planned for underserved communities?
REQUIRED ATTACHMENTS
Enclose two 5" x 7" or 8" x 10" quality black and white or first generation color (an original, not a
copy) photographs and two color slides which clearly document the organization's grant project.
Copy of marketing plan for grant activity
Copies of organization's promotional materials with BCAC logo and funding statement.
CERTIFICATION: It is certified that the information provided is true and correct, and the expenditures
were incurred solely for the purpose of the approved grant activity.
Signature - Chief Executive Officer
Signature - Project Director
Typed name of CEO:
Typed name of Project Director:
Date:
Date:
G 1CUL AFFICRANTSWASTERSIEXMISIT 8�CXHIBIT CAE
Revised 7/98
Fonn 9510-80
CAE Project Evaluation Report - Page 3 of 3